administrative assistant Jobs in New York

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Sphere Entertainment Co.

<div>
 Sphere Entertainment Co. is a leader in immersive experiences, technology and media. The Company includes Sphere, an experiential medium powered by advanced technologies. The first Sphere opened in Las Vegas, with a second venue planned for Abu Dhabi. In addition, the Company includes MSG Networks, which operates two regional sports and entertainment networks, MSG Network and MSG Sportsnet, as well as a direct-to-consumer and authenticated streaming product, MSG+, delivering a wide range of live sports content and other programming. More information is available at www.sphereentertainmentco.com.
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  Who are we hiring?
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 We are hiring a Senior Administrative Assistant who will provide complete administrative support to the SVP Business Operations &amp; Insights and SVP Strategic Operations &amp; Alliances and their direct reports.
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 Acting with considerable independence and intellectual curiosity, the Senior Admin provides advanced, administrative support to the SVPs and team. They are required to maintain a close and highly responsive relationship to day-to-day activities of the business.
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  What will you do?
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   Coordinate and arrange Executive&rsquo;s meetings and schedules in an always shifting schedule.
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   Work collaboratively and efficiently with the other Administrative Assistants to ensure all team members have the necessary information.
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   Anticipate all contingencies and be strategic in prioritizing tasks undertaken.
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   Prepare travel and expense reports on a timely basis using Concur or a comparable program.
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   Support the team by conducting helpful tasks including printing documents, light database entry, ordering of meals and office supplies.
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   Work as part of a high touch team by providing regular communication and fostering a high level of collaboration, teamwork and cooperation.
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   Carry out regular and continual review of emails, phone calls, and other forms of correspondence and then identify the appropriate follow up action.
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   Prepare comprehensive event and travel itineraries and contact lists specific to each trip and orchestrate all necessary arrangements.
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   Manage highly confidential, and proprietary information with discretion and the utmost level of confidentiality.
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   Support all logistics, correspondence, scheduling, and coordination for high priority team events and engagements; This includes internal off-sites and external client events (in partnership with MSG teams) to support team needs.
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  What do you need to succeed?
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   Minimum of 5+ years experience supporting Senior executives in a matrixed organization, preferably within the tech, media, or entertainment industries.
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   Must be well-organized, detail-oriented, and able to multi-task as a strategic thinker capable of foreseeing impact of simultaneous projects.
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   Experience managing a highly changeable calendars with extreme tact, strict attention to detail, diplomacy and sound judgement.
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   Demonstrated ability to quickly learn the organizational structure and successfully execute the objectives of the team in a complex and ambiguous environment.
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   Able to maintain confidentiality and professionalism at all times.
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   Experience with Concur or a comparable platform for expenses and travel.
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   Must be energetic, positive, outgoing, and resourceful.
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   Proficient in Microsoft Outlook, Excel, Word, PowerPoint, Teams, Slack, Zoom, and Google Workspace.
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  Special Requirements
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   Non-conventional work hours and occasional travel may be required
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 Pay Range
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 $75,000&mdash;$105,000 USD
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 At MSG, we recognize the importance of upskilling employees&rsquo; talents and strengths so they can drive their careers forward. We are proud to offer a robust set of tools and resources to help employees understand their interests and purpose, harness their talents and obtain the skills they need to reach the next step in their careers. Growth and longevity for our employees are top priorities here.
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 We value diversity and are looking for extraordinary employees of all backgrounds! MSG is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, sexual and reproductive health choices, national origin, citizenship, age, genetic information, disability, or veteran status. In addition to federal law mandates, MSG complies with all applicable state and local laws governing nondiscrimination in all locations and will consider requests for reasonable accommodations as required.
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Senior Administrative Assistant

American Civil Liberties Union

<div><h2 class="jobSectionHeader"><b>ABOUT THE JOB</b></h2>
<p>
The ACLU seeks applicants for the full-time position of <b>Special Assistant to the Deputy Legal Director/Director of the Trone Center</b> in the <b>Legal Department</b> of the ACLU&rsquo;s National office in <b>New York, NY. </b>This is a <b>hybrid role </b>that has in-office requirements of two (2) days per week or eight (8) days per month.</p>
<p><b>
The priority application deadline is March 4, 2026 though applications will be reviewed on a rolling basis. Early submissions are encouraged.</b></p>
<p>
The ACLU&rsquo;s Trone Center for Justice and Equality focuses on America&rsquo;s issues around crime, punishment, and racial justice. The Center for Liberty encompasses the ACLU&rsquo;s work on reproductive freedom, LGBTQ rights &amp; HIV, women&rsquo;s rights, freedom of religion and belief, and disability rights. The Center for Democracy encompasses the ACLU&rsquo;s work on voting rights, immigrants&rsquo; rights, national security, human rights, and speech, privacy, and technology.</p>
<p>
This position is part of a collective bargaining unit. It is represented by ACLU Staff United (ASU).</p>
<h2 class="jobSectionHeader"><b>
WHAT YOU'LL DO</b></h2>
<p>
Reporting to the <b>Deputy Legal Director/Director of the Trone Center</b>, the <b>Special Assistant </b>will be responsible for managing a wide range of administrative, research and operational duties for the Centers, their Projects, and the Department, working closely with relevant parties, including Center Directors, Project Directors, and the Associate Director of Legal Operations.</p>
<h2 class="jobSectionHeader"><b>
YOUR DAY TO DAY</b></h2>
<p><i>
CENTER RESPONSIBILITIES</i></p>
<ul>
<li>Provide broad logistical support and assist in managing the day-to-day operations for the Trone Center, including direct support for the Trone Center Director</li>
<li>Support the Centers for Liberty and Democracy and their respective Directors, as needed</li>
<li>Support the Center Directors&rsquo; cross-functional work by coordinating within the legal department as well as with other organizational departments</li>
<li>Maintain an organized system of tracking, monitoring, and prioritizing tasks and projects related to the Center Directors&rsquo; portfolio to ensure smooth operations</li>
<li>Provide litigation/paralegal support to the Center Directors and Projects as needed</li>
<li>Make travel arrangements, process invoices, and complete expense reports with accuracy and timeliness</li>
<li>Conduct in-depth legal and policy research on ACLU issues</li>
<li>Draft memos, presentations, talking points, and other various reports for the Center Director</li>
<li>Assist with information synthesizing for projects managed by the Center Directors, communicating with different parties internally and externally, ensuring timely execution of deliverables, and keeping the Center Director appraised</li>
<li>Draft Center communications, including digital communications</li>
<li>Schedule, plan and help facilitate on-site as well as off-site meetings, conferences, internal and external facing events, and presentations, which may include coordinating arrangements for participants, handling logistics, preparing and disseminating materials, managing budgets and project plans</li>
<li>Other duties as assigned</li></ul><br>
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DEPARTMENTAL OPERATIONS RESPONSIBILITIES</i></p>
<ul>
<li>Provide strategic and logistical support for department-wide trainings and all-staff meetings</li>
<li>Manage departmental onboarding for new hires and offboarding for departing employees</li>
<li>Ensure departmental legal compliance through various projects assigned by the Associate Director of Legal Operations</li>
<li>Support implementation of new software and systems throughout the department, and other initiatives as needed</li>
<li>Provide support for the strategic planning and budget processes</li>
<li>Engage in special projects and other duties as assigned</li></ul><br>
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<h2 class="jobSectionHeader"><b>
FUTURE ACLU'ERS WILL</b></h2>
<ul><li>Be committed to advancing the mission of the ACLU</li>
<li>Center and embed the principles of equity, inclusion and belonging in their work by demonstrating commitment to diversity with an approach that respects and values multiple perspectives</li>
<li>Be committed to work collaboratively and respectfully toward resolving obstacles and conflicts</li>
</ul><h2 class="jobSectionHeader"><b>WHAT YOU'LL BRING</b></h2>
<ul><li>Demonstrated passion for advancing civil rights and civil liberties, including racial and social justice</li>
<li>Self-starter and ability to take initiative</li>
<li>Strong administrative, organizational, and time management skills</li>
<li>Detail-oriented and adept at handling multiple tasks simultaneously</li>
<li>Excellent interpersonal and communication skills, along with strong problem-solving skills</li>
<li>Proficiency with Microsoft Office Suite and possess experience with Internet research</li>
<li>Excellent project management skills executed in fast-paced work environments</li>
<li>Strong analytical skills, comfort with numerical reasoning</li>
<li>Willing to conquer the &ldquo;small tasks&rdquo; with an understanding of their vital importance in the success of the Center</li>
<li>Excellent writing and proofreading skills</li>
<li>Ability to work independently, as well as within a team</li>
<li>Paralegal or other experience in litigation a plus</li>
</ul><h2 class="jobSectionHeader"><b>COMPENSATION</b></h2>
<div>The ACLU is committed to equity, transparency, and clarity in pay. Consistent with our compensation philosophy, there is a set salary for each role based on geographic work location. The annual salary for this position is <b>$85,596. (Level J)</b>, reflecting the salary of a position based in New York, NY. Salaries are subject to a regional pay adjustment if authorization is granted to work outside of the location listed in this posting.
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<div></div><div>For details on our pay structure, please visit: https://www.aclu.org/careers/ACLU_Geographic_Pay_Structure-July_2024.pdf</div>
<h2 class="jobSectionHeader"><b>WHY THE ACLU</b></h2>
<p>
For over 100 years, the ACLU has worked to defend and preserve the individual rights and liberties guaranteed by the Constitution and laws of the United States. Whether it&rsquo;s ending mass incarceration, achieving full equality for the LGBTQ+ community, establishing new privacy protections for our digital age, or preserving the right to vote or the right to have an abortion, the ACLU takes up the toughest civil liberties cases and issues to defend all people.</p>
<p>
We know that great people make a great organization. We value our people and know that what we offer is essential not just their work, but to their overall well-being.</p>
<p>
At the ACLU, we offer a broad range of benefits, which include:</p>
<ul>
<li>Time away to focus on the things that matter with a generous paid time-off policy</li>
<li>Focus on your well-being with comprehensive healthcare benefits (including medical, dental and vision coverage, parental leave, gender affirming care &amp; fertility treatment)</li>
<li>Plan for your retirement with 401k plan and employer match</li>
<li>We support employee growth and development through annual professional development funds, internal professional development programs and workshops</li>
</ul><h2 class="jobSectionHeader"><b>OUR COMMITMENT TO ACCESSIBILITY, EQUITY, DIVERSITY &amp; INCLUSION</b></h2>
<p>
Accessibility, equity, diversity and inclusion are core values of the ACLU and central to our work to advance liberty, equality, and justice for all. For us diversity, equity, accessibility, and inclusion are not just check-the-box activities, but a chance for us to make long-term meaningful change. We are a community committed to learning and growth, humility and grace, transparency and accountability. We believe in a collective responsibility to create a culture of belonging for all people within our organization &ndash; one that respects and embraces difference; treats everyone equitably; and empowers our colleagues to do the best work possible. We are as committed to anti-oppression, anti-ableism, and anti-racism internally as we are externally. Because whether we&rsquo;re in the courts or in the office, we believe &lsquo;We the People&rsquo; means all of us.</p>
<p>
With this commitment in mind, we strongly encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identity or expression, age, national origin, marital status, citizenship, disability, veteran status and record of arrest or conviction, or any other characteristic protected by applicable law.</p>
<p><i>
The ACLU is committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need assistance applying online, please email </i><i>benefits.hrdept@aclu.org</i><i>. If you are selected for an interview, you will receive additional information regarding how to request an accommodation for the interview process.</i></p></div><p></p>

Special Assistant to the Deputy Legal Director/Director of the Trone Center for Justice and Equality

CBS News and Stations

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  #WeAreParamount on a mission to unleash the power of content&hellip; you in?
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 We&rsquo;ve got the brands, we&rsquo;ve got the stars, we&rsquo;ve got the power to achieve our mission to entertain the planet &ndash; now all we&rsquo;re missing is&hellip; YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter &ndash; both for our audiences and our employees &ndash; and aim to leave a positive mark on culture.
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 CBS News New York, the #1 station in the Paramount Skydance portfolio, is seeking a proactive and highly organized Administrative Assistant to support the operations of our fast-paced newsroom on a freelance basis. This role is essential to ensuring the editorial team can focus on news coverage. This role is a primary point of contact for travel coordination, supply management, and general newsroom organization.
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 Key Responsibilities
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   Executive Support &amp; Financial Tracking:
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 Manage and submit detailed expense reports for the News Director, ensuring all receipts are tracked and categorized accurately for reimbursement.
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   Travel Coordination:
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   Manage end-to-end travel bookings for reporters, anchors, and field crews, often on short notice for breaking news.
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   Coordinate flights, hotels, and ground transportation while adhering to budget guidelines.
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   Assist with expense reporting and travel documentation.
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   Supply &amp; Inventory Management:
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   Monitor, order, and restock office and newsroom supplies to ensure the team never runs out of essentials.
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   Manage relationships with vendors and handle deliveries.
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   Newsroom Organization &amp; Partnership:
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   Partner directly with leadership to maintain a clean, efficient, and professional workspace.
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   Assist in organizing internal meetings and guest visits.
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  Requirements
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   Experience: Previous experience in an administrative or office management role (media or fast-paced environment preferred).
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   Adaptability: Ability to handle shifting priorities and urgent requests as news breaks.
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   Organization: Exceptional attention to detail and the ability to manage multiple projects simultaneously.
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   Communication: Strong interpersonal skills to collaborate effectively with a diverse team of journalists and producers.
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 CBS News and Stations, brings together the power of CBS News, 28 owned television stations in 17 major U.S. markets, the CBS News Streaming Network, CBS News Streaming local platforms, local websites and cbsnews.com, under one umbrella. CBS News and Stations is home to the nation&rsquo;s #1 news program 60 MINUTES, the CBS News Streaming Network, the first 24/7 digital streaming news network, the award-winning broadcasts CBS MORNINGS, CBS SATURDAY MORNING, the CBS EVENING NEWS, CBS SUNDAY MORNING, CBS WEEKEND EVENING NEWS, 48 HOURS and FACE THE NATION WITH MARGARET BRENNAN. CBS News and Stations provides news and information for the CBS Television Network, CBSNews.com, CBS News Radio and podcasts, Paramount +, all digital platforms, and the CBS News Streaming Network, the premier 24/7 anchored streaming news service that is available free to everyone with access to the internet. The CBS News Streaming Network is the destination for breaking news, live events, original reporting and storytelling, and programs from CBS News and Stations&rsquo; top anchors and correspondents working locally, nationally and around the globe. CBS News&rsquo; streaming services, across national and local, amassed more than 1.01 billion streams in 2021. Launched in November 2014 as CBSN, the CBS News Streaming Network is available on 30 digital platforms and apps, as well as CBSNews.com and Paramount+. The service is available live in 91 countries. CBS News and Stations is dedicated to providing the highest quality journalism under standards it pioneered and continues to set in today&rsquo;s digital age. CBS News earns more prestigious journalism awards than any other broadcast news division.
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 Organizations that wish to receive job vacancy notices from this posting&rsquo;s television station should contact sf_recruitingsupport@paramount.com.
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  Additional Information
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 Hiring Salary Range: $65,000.00 - 75,000.00.
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 The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.
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  What We Offer:
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   Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits
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   Generous paid time off.
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   An exciting and fulfilling opportunity to be part of one of Paramount&rsquo;s most dynamic teams.
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   Opportunities for both on-site and virtual engagement events.
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   Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.
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   Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount
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 Paramount is an equal opportunity employer (EOE) including disability/vet.
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 At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
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 If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to paramountaccommodations@paramount.com. Only messages left for this purpose will be returned.
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Administrative Assistant

Dance/NYC

<p><b>Operations Coordinator</b><br/>Dance/NYC seeks a full-time Operations Coordinator who will support the delivery of Dance/NYC&rsquo;s operational, fiscal, and human resources systems. Reporting to the Director of Programming and Operations, this role is responsible for coordinating, maintaining, and improving operational workflows, ensuring follow-through on deadlines, documentation, compliance, and serving as a key point of coordination across teams.</p><p>This role requires someone who is detail-oriented, systems-minded, and comfortable managing multiple workflows with guidance and oversight.</p><p><b>Status</b>: Full-Time 40 hours/week, At-Will, Non-Exempt</p><p><b>Commence Date</b>: ASAP</p><p><b>Reports to</b>: Director of Programming and Operations</p><p><b>Supervises</b>: Interns, Volunteers</p><p><b>Coordinates with</b>: Staff and Independent Contractors</p><p><b>Compensation: </b>$28 per hour, budgeted at an annual salary of 59K plus benefits*</p><p>*Dance/NYC offers the highest available compensation our budget can afford as an alternative to negotiation, which can introduce bias and reflect an individual&rsquo;s positional power or negotiation skills rather than their job qualifications.</p><p><b>Application link:</b></p><p><b>Applications will close on Friday, March 6, 2026</b>, however, priority consideration will be given to applicants who apply <b>within the first two weeks by Monday, March 2, 2026.</b></p><p><b>Hiring Process Timeline link:</b></p><p><b>Location</b></p><p>Dance/NYC is operating in a hybrid model with remote and in-person work. Because Dance/NYC only serves the five boroughs of New York City and surrounding counties of Bergen, Hudson in New Jersey State, and Rockland, Westchester, Nassau and Suffolk counties in New York State; and the City of Yonkers, Dance/NYC is only recruiting cultural workers who are based in this geographic area and able to commute to Dance/NYC&rsquo;s offices and events regularly.</p><p><b>HYBRID WORK</b><br/>Dance/NYC uses a hybrid work model that currently operates more remotely and relies on employee autonomy and accountability to function well. The setup detailed below balances flexibility in remote work while prioritizing in-person interactions and human connection to cultivate community and teamwork:</p><ul><li>We meet in person twice a month; dates are selected in advance and shared with staff.</li><li>We hold quarterly staff outings to allow for additional in-person connection.</li><li>In-person days are a priority, as they ensure meaningful face-to-face time, strengthen relationships, and build a sense of team cohesion.</li><li>Weekly staff meetings, whether by Zoom or in person, are a priority, as they are the only full-team meeting on our regular schedule.</li></ul><p>While Dance/NYC operates as a primarily remote organization, all employees are required to maintain permanent residence within Dance/NYC&rsquo;s defined service area. Employees must also be available to commute regularly for in-person meetings, co-working sessions, events, or other organizational activities, as needed. Occasional evening and weekend work may be required and is compensated through flexible scheduling and/or PTO in accordance with organizational policy.</p><p><b>Qualifications</b></p><p>Below are core competencies for every position at Dance/NYC that guide how we engage in our work. Role-specific qualifications are also listed.</p><p><b>Getting Results</b> - Works effectively, individually and in groups, taking initiative and responsibility to produce deliverables by established due dates</p><p><b>Problem-Solving and Decision Making</b> - identifies issues and solutions as appropriate</p><p><b>Planning and Development </b>- organizes workload appropriately within a realistic timeline by anticipating needed resources, prioritizing responsibilities, and devising back-up plans when circumstances require adaptability</p><p><b>Occupational/Technical Knowledge</b> - Applies a combination of job-specific technical skills and well-versed knowledge of the NYC dance community to their work</p><p><b>Leadership</b> - Leads the efforts of others in the organization by fostering teamwork</p><p><b>Interpersonal Skills and Relationships</b> - Fosters healthy relationships with colleagues and external contacts in order to achieve goodwill, conduct negotiations, and render services. Manages interpersonal conflict effectively as needed.</p><p><b>Communication</b> - Communicates effectively and openly, keeping relevant stakeholders informed on work progress or problems, and soliciting and incorporating feedback on their work. Has excellent writing, copy editing, verbal communication, and presentation skills</p><p><b>Self-Management Skills</b> - Demonstrates self-discipline, emotional intelligence, resiliency, adaptability, and self-confidence in dealing with difficult situations and accountability.</p><p><b>Justice, Equity, and Inclusion</b> - Is aware of and regularly tends to the impact of their social identities and actions within their role and in relationship with colleagues and stakeholders.</p><p><b>Role-Specific Skills</b></p><ul><li>Proficient in Neon, Google Suite, Excel, and technological applications;</li><li>Methodical and detail-oriented, with excellent planning and time management skills, and the ability to advance multiple projects simultaneously while meeting deadlines;</li><li>Versed in the arts and culture landscape and will have a commitment to justice, equity, and inclusion</li></ul><p><b>Essential Function, Duties and Responsibilities </b><br/><b>Office Operations &amp; General Administration (45%) </b></p><ul><li>Coordinate day-to-day operational workflows to ensure organizational systems function smoothly</li><li>Maintain and update operational documentation, files, and records (digital and physical)</li><li>Manage files on Google Drive</li><li>Track and support internal and external deadlines; flag risks or bottlenecks to the Director of Programming and Operations</li><li>Provide logistical coordination for internal meetings and events (scheduling, agenda, materials, notes, follow-up)</li><li>Maintain action-item notes, while ensuring follow-through across departments</li><li>Collaborate cross-departmentally on fundraising projects and organizational priorities</li><li>Monitor correspondence from shared inboxes (such as , , and inactive staff inboxes)</li><li>Serve as liaison with building management and vendors for facilities, office needs, and office technology logistics</li><li>Support inventory management and storage systems</li><li>Coordinate with Development and Operations, including CRM/database entry, record keeping, and gift processing.</li><li>Provide additional administrative support to the Executive Director and the Director of Programming and Operations for current and/or new internal programs and initiatives as needed.</li></ul><p><b>Human Resources (30%)</b></p><ul><li>Coordinate HR administrative processes in alignment with the Employee Handbook and organizational policies</li><li>Support onboarding and offboarding logistics for staff, interns, and contractors</li><li>Track and coordinate timelines for performance evaluations, evaluation check-ins, and annual reviews</li><li>Maintain HR records and documentation in coordination with the Director of Programming and Operations</li><li>Support staff wellness and professional development initiatives, including research and logistics</li><li>Assist with vendor and contractor contract tracking, drafting, and compliance</li></ul><p><b>Fiscal Coordination &amp; Administrative Compliance (20%)</b></p><ul><li>Support bookkeeping processes, including expense tracking, receipt reconciliation, and file organization</li><li>Maintain consistent naming conventions and documentation practices for financial records</li><li>Assist in compiling materials for the annual audit and other compliance needs</li><li>Coordinate preparation and distribution of Board and governance materials (packets, minutes, schedules)</li><li>Support fundraising and development administration as needed in coordination with relevant staff</li><li>Generate invoices for individual, board, and corporate income; ensure timely receipt of funds.</li><li>Coordinate solicitation timelines for semi-annual appeals, renewed giving, and fundraising.</li><li>Ensure timely processing and tracking of invoices, payments, and contracts, escalating issues as needed.</li></ul><p><b>Justice, Equity, and Inclusion (5%)</b><br/>Prioritize ongoing learning on justice, equity, and inclusion:</p><ul><li>Regularly engage in learning focused on Justice, Equity, and Inclusion (including but not limited to racism, xenophobia, and ableism);</li><li>Apply learning(s) on Justice, Equity, and Inclusion within the role and in the management of projects and/or staff/collaborators;</li><li>Uphold Dance/NYC&rsquo;s values and practices in every aspect of work execution.</li></ul><p><b>Dance/NYC is an equal opportunity employer</b><br/>Employment is offered without regard to race, color, sex, age, height, weight, disability, religion, national origin, marital status, sexual orientation, ancestry, political belief or activity, or status as a veteran. The policy applies to all areas of employment, including recruitment, hiring, training and development, promotion, transfer, termination, layoff, compensation benefits, social and recreational programs, and all other conditions and privileges of employment in accordance with applicable federal, state, and local laws. It is the policy of Dance/NYC to comply with all the relevant and applicable provisions of the Americans with Disabilities Act (ADA). Dance/NYC does not discriminate against any qualified Employees or job applicants with respect to any terms, privileges, or conditions of employment because of a person&rsquo;s physical or mental disability. Dance/NYC makes reasonable accommodation wherever necessary for all Employees or applicants with disabilities, provided that the individual is otherwise qualified to safely perform the duties and assignments connected with the job and provided that any accommodations made do not require significant difficulty or expense.</p><p>Job Type: Full-time</p><p>Pay: $59,000.00 per year</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li></ul><p>Work Location: Hybrid remote in New York, NY 10003</p>

Operations Coordinator

Career Group

<div>
 <p>
  <strong>
   Executive Assistant / Office Manager
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Union Square Area
 </p>
 <p>
  <strong>
   Work Model:
  </strong>
  Hybrid, onsite 4 days, 1 remote &ndash; flexibility as needed
 </p>
 <p>
  <strong>
   Hours:
  </strong>
  9:00 AM &ndash; 5:00 PM with flexibility
 </p>
 <p>
  <strong>
   Compensation:
  </strong>
  $100,000&ndash;$140,000 base (DOE) + discretionary bonus
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Opportunity
  </strong>
 </p>
 <p>
  A global venture capital firm is seeking an experienced
  <strong>
   Executive Assistant / Office Manager
  </strong>
  to support one of their Partners while overseeing the day-to-day operations of our New York office.
 </p>
 <p>
  The Office Management component is maintenance-focused &mdash; systems and vendors are already in place.
 </p>
 <p>
  This is an ideal opportunity for a proactive, detail-oriented EA who enjoys high-level support, light operations, and working in a fast-moving but relaxed environment.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <strong>
   Executive Support
  </strong>
 </p>
 <ul>
  <li>
   Provide high-level administrative support to Partner, including:
  </li>
  <li>
   Calendar management and meeting coordination
  </li>
  <li>
   Domestic and international travel planning
  </li>
  <li>
   Expense management
  </li>
  <li>
   Light backup support to an additional executive
  </li>
  <li>
   Handle occasional personal support requests
  </li>
 </ul>
 <p>
  <strong>
   Office Management
  </strong>
 </p>
 <ul>
  <li>
   Oversee day-to-day operations of the NYC office
  </li>
  <li>
   Manage vendor relationships (IT, cleaning, snacks, security, etc.)
  </li>
  <li>
   Maintain office and equipment inventory
  </li>
  <li>
   Greet guests and coordinate meeting logistics
  </li>
 </ul>
 <p>
  <strong>
   Projects &amp; Events
  </strong>
 </p>
 <ul>
  <li>
   Support internal and external events as needed (venue sourcing, vendors, on-site coordination)
  </li>
  <li>
   Assist with special projects such as research, policy documentation, filing, and software evaluation
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Who You Are
  </strong>
 </p>
 <ul>
  <li>
   A clear, concise communicator with excellent judgment
  </li>
  <li>
   Highly organized, detail-oriented, and proactive
  </li>
  <li>
   Able to see the big picture and help executives prioritize effectively
  </li>
  <li>
   Resourceful self-starter with strong follow-through
  </li>
  <li>
   Comfortable with both strategic work and hands-on tasks &mdash; no job too big or too small
  </li>
  <li>
   Calm, flexible, and adaptable in a dynamic environment
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    2&ndash;5+ years
   </strong>
   of experience as an Executive Assistant
  </li>
  <li>
   Financial services background strongly preferred (VC, PE, hedge fund, banking); tech backgrounds also considered
  </li>
  <li>
   Based in NYC and able to work onsite Monday&ndash;Thursday
  </li>
  <li>
   Strong interpersonal skills and comfort interacting with senior executives, founders, and investors
  </li>
  <li>
   Ability to work autonomously and take ownership
  </li>
  <li>
   High ethical standards and discretion
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Preferred
  </strong>
 </p>
 <ul>
  <li>
   Experience with office or business operations
  </li>
  <li>
   Event planning experience
  </li>
  <li>
   Prior experience in asset management
  </li>
  <li>
   Bachelor&rsquo;s degree
  </li>
 </ul>
 <p>
 </p>
</div>


Executive Assistant Office Manager

ProKatchers LLC

<div>
 <p>
  <strong>
   Job Title: Medical Receptionist
  </strong>
 </p>
 <p>
  <strong>
   Location: New York, NY 10035
  </strong>
 </p>
 <p>
  <strong>
   Duration: 2+ Months
  </strong>
 </p>
 <p>
  <strong>
   Pay Range: $20.00-$25.00/hr
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Job Description:
  </strong>
 </p>
 <ul>
  <li>
   We are
   <strong>
    a Clerical Assistant / Medical Office Assistant to support daily administrative operations within the nursing department.
   </strong>
  </li>
  <li>
   <strong>
    Minimum 2 years of clerical or administrative experience
   </strong>
  </li>
  <li>
   Typing speed of
   <strong>
    50+ keystrokes per minute
   </strong>
  </li>
  <li>
   <strong>
    Intermediate Microsoft Office skills
   </strong>
   (Word, Excel, Outlook)
  </li>
  <li>
   Knowledge of
   <strong>
    medical terminology
   </strong>
  </li>
 </ul>
</div>


Medical Receptionist

Condé Nast

<div>WIRED is where a better future is imagined. For three decades, we have been the indispensable guide to a world in constant transformation. We cover humanity&rsquo;s biggest challenges, from climate change to global security, from pandemic preparedness to the future of democracy, and tell stories of the people trying to solve these challenges and the role science and technology can play&mdash;for good or ill. WIRED reaches more than 30 million people each month through WIRED.com, our digital edition, the magazine, social media, and live events.<div></div><div>
Job Description</div><div></div><div>
Location:</div>
New York, NY<div></div><div>
WIRED is looking for an obsessively organized, intellectually curious, collaborative professional to support the Global Editorial Director as well as other executive team leaders.</div><div></div><div>
WIRED is an ambitious 30-year-old publication focused on how technology and science are shaping the world today, and how to make the future better for everyone. Our operation includes a daily website, a print magazine, video, podcasts, and many other exciting projects.</div><div></div><div>
In this job you will provide essential support to the Global Editorial Director, the Executive Editor and other senior leaders by assisting with administrative duties. Responsibilities include but are not limited to, booking travel, scheduling meetings, helping organize office events, wrangling special projects, and collecting research to prepare editors for interviews, conferences and podcasts.</div><div></div><div>
You will need to be comfortable juggling multiple responsibilities, managing deadlines, knowing which tasks to prioritize, maintaining clear, prompt and effective communication with many people, and maintaining strict confidentiality over some of the information you handle. An ideal candidate would be based in New York, the headquarters of our parent company, Cond&eacute; Nast, and comfortable navigating issues and solving problems across time zones.</div><div></div><div>
This is a great opportunity for someone who would like to work in a creative environment and wants to develop new skills. Previous holders of similar roles have eventually gone on to either business management or operations roles, or newsroom positions such as fact-checking and editing. WIRED is a collaborative publication and encourages everyone on the team to contribute ideas. That said, this is not an editing or writing job. Preference will be given to candidates who are excited by the opportunity to help WIRED run like clockwork and be a great working environment.</div><div></div><div>
This role reports to WIRED&rsquo;s Global Director of Operations.</div><div></div><div>
Primary responsibilities include, but are not limited to:</div><ul><li>Assist with various scheduling tasks, expense paperwork, and booking travel for the Global Editorial Director, the Executive Editor</li><li>Assist with scheduling interviews for job candidates and facilitate communication with candidates for the Global Editorial Director, the Executive Editor</li><li>Research story topics and interview subjects for senior editors</li><li>Help organize internal office events</li><li>Tackle special projects, such as helping to coordinate award entries and some tasks related to public-facing US+ UK events</li><li>Copy editing, budget tracking duties as needed</li><li>Other administrative tasks as needed</li></ul><div></div><div>
Required Skills &amp; Qualifications:</div><ul><li>Demonstrated experience maintaining confidentiality.</li><li>Strong communications skills: clean, concise prose and good grammar.</li><li>Experience doing research or information-gathering for projects and reports.</li><li>Proficiency using the Google suite of tools including Google Sheets and familiarity with project management tools such as Trello, Asana or Airtable.</li><li>Demonstrated professionalism and good judgment when communicating with internal teams and members of the public.</li><li>Comfortable working in a CMS such as Wordpress, or willingness to learn.</li></ul><div></div><div>
These skills are not required, but would give candidates a great foundation for succeeding in this role:</div><ul><li>Familiarity with WIRED&rsquo;s writers and news coverage.</li><li>Familiarity with editorial processes.</li><li>An interest in technology, science, internet culture, or business news.</li><li>Basic knowledge of HTML.</li></ul><div></div><div>
The expected base salary range for this position is from $60,000-$68,000. Salary offers are based on a wide range of factors including but not limited to relevant skills, training, experience, and education.</div><div></div><div>
What happens next?</div><div>
If you are interested in this opportunity, please apply below, and we will review your application as soon as possible. You can update your resume or upload a cover letter at any time by accessing your candidate profile.</div><div></div><div><i>
Cond&eacute; Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.</i></div></div>

Assistant to the Global Editorial Director, Wired

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