operations associate

administrative assistant Jobs in New York

administrative assistant

operations coordinator

operations assistant

ESW Beauty

<div>
 
 
 Company Description
 
 
 
 ESW Beauty is a clean skincare brand inspired by a love for healthy living and wellness. Best known for our Raw Juice Sheet Masks and Smoothie Lip Treatments, our products blend clean, effective ingredients with a fun and functional experience. You can find ESW Beauty at leading national retailers including Whole Foods Market, Target, Walgreens, Sprouts, and more.
 
 
 
 
 
 
 Location: NYC (remote-first, in-person work required weekly)
 
 
 
 
 
 
 
 About the Role:
 
 
 
 We are seeking a highly organized, creative, and proactive Executive Assistant &amp; Social Media Planner to support the Founder &amp; CEO of ESW Beauty. This hybrid role blends executive support, personal assistance, social media planning for the Founder&rsquo;s channels, and creative coordination across content, events, launches, and daily operations. This position is ideal for someone who is passionate about beauty, understands social media culture, and thrives in a fast-paced entrepreneurial environment.
 
 
 
 
 
 As the Executive Assistant &amp; Social Media Planner, you will manage the Founder&rsquo;s calendar, inbox, meetings, travel, and weekly priorities; oversee personal tasks and errands; plan and help produce content for the Founder&rsquo;s social channels; assist with influencer and creator coordination; and support both personal and brand-related initiatives.
 
 
 
 
 
 Due to the dynamic nature of the role&mdash;especially around events, shoots, and content capture&mdash;this position requires flexibility and is
 
 not a traditional 9&ndash;5 job
 
 . You must be available for weeknight and weekend work as needed for content filming, events, brand moments, or urgent tasks. This role is perfect for someone with 2&ndash;4 years of experience in executive support, social media, content coordination, or operations, who wants to grow within the beauty industry and work directly with a founder.
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 Executive &amp; Administrative Support
 
 <ul>
 <li>
 Manage the Founder&rsquo;s calendar, meetings, scheduling, appointments, and weekly priorities
 </li>
 <li>
 Assist with inbox organization, follow-ups, reminders, and communication drafting
 </li>
 <li>
 Coordinate travel, reservations, itineraries, and logistics for business and personal trips
 </li>
 <li>
 Prepare meeting notes, presentations, recaps, and action items
 </li>
 <li>
 Act as the point of contact between the Founder and internal teams
 </li>
 <li>
 Support day-to-day workflow to ensure operations run smoothly
 </li>
 <li>
 Assist with HR tasks, including conducting initial screening calls with candidates during hiring cycles.
 </li>
 </ul>
 
 
 
 
 Founder Social Media Planning &amp; Content Support
 
 <ul>
 <li>
 Develop weekly content calendars for the Founder&rsquo;s personal channels (TikTok, Instagram, Reels, Stories)
 </li>
 <li>
 Capture, film, and help edit short-form videos showcasing lifestyle, behind-the-scenes, beauty content, and Founder storytelling
 </li>
 <li>
 Maintain consistency between the Founder&rsquo;s personal brand and ESW Beauty&rsquo;s overall vision and tone
 </li>
 <li>
 Track trends, hooks, and formats relevant to beauty, lifestyle, and founder-led content
 </li>
 <li>
 Organize content files, track approvals, and manage posting schedules
 </li>
 </ul>
 
 
 
 
 Personal Assistance &amp; Lifestyle Support
 
 <ul>
 <li>
 Handle errands such as package returns, item exchanges, and purchasing for
 
 content, events, etc
 
 </li>
 <li>
 Assist with travel prep, packing lists, and in-person support during trips if requested
 </li>
 <li>
 Schedule personal appointments and manage home-related tasks, including deliveries and cleaning or organization projects.
 </li>
 <li>
 Support the founder with event planning, gifting, and special occasion coordination.
 </li>
 </ul>
 
 
 
 
 Events, Shoots &amp; Real-Time Support
 
 <ul>
 <li>
 Attend events, photoshoots, retail visits, and brand activations with the Founder
 </li>
 <li>
 Capture real-time content and behind-the-scenes moments
 </li>
 <li>
 Support last-minute needs, logistics, or time-sensitive tasks related to launches and campaigns
 </li>
 </ul>
 
 
 
 
 Qualifications:
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Communications, Marketing, Business, or related field
 </li>
 <li>
 2&ndash;4 years of experience in executive support, social media, content creation, or operations
 </li>
 <li>
 Strong organizational and project management skills
 </li>
 <li>
 Experience filming and editing short-form content (CapCut preferred)
 </li>
 <li>
 Passion for beauty, lifestyle, wellness, and founder-led storytelling
 </li>
 <li>
 Ability to maintain confidentiality and work with discretion
 </li>
 <li>
 Strong communication skills and a proactive, problem-solving mindset
 </li>
 <li>
 Comfortable running errands and completing in-person tasks regularly
 </li>
 <li>
 Must be based in the NJ/NYC area and able to commute to the NJ office or accompany the Founder as needed on weekdays, weeknights, or weekends
 </li>
 <li>
 Flexible, adaptable, and comfortable in a non-traditional schedule
 </li>
 </ul>
 
 
 
 
 Job Information
 
 <ul>
 <li>
 Full-Time Role
 </li>
 <li>
 Compensation: $50K&ndash;$60K based on experience
 </li>
 <li>
 Location: Hybrid &mdash; must be based in the NJ/NYC area with weekly in-person work required
 </li>
 </ul>
 
 
 
 
 Benefits
 
 <ul>
 <li>
 Competitive medical, dental, and vision insurance
 </li>
 <li>
 401(k) with 4% employer match
 </li>
 <li>
 80 hours of PTO + Volunteer Time Off
 </li>
 <li>
 11 Paid Holidays
 </li>
 <li>
 Employee discount
 </li>
 <li>
 Opportunities to attend events, brand activations, shoots, and industry experiences
 </li>
 </ul>
 
 
 
</div>

Executive & Social Media Assistant

IV Drips

<div>About IVDRIPS 
IVDRIPS is a rapidly expanding wellness company providing premium IV therapy and medical services 
across the country. We operate in a fast-paced environment and pride ourselves on exceptional patient 
care, seamless logistics, and a strong, supportive team culture. We&rsquo;re looking for someone who&rsquo;s 
proactive, organized, and ready to learn the ins and outs of healthcare operations. 

The Role 
This is a highly hands-on operations role where no two days look the same. You&rsquo;ll work directly with the 
Director of Operations and support every function that keeps the company running&mdash;nurse scheduling, 
inventory, event support, compliance, patient logistics, and day-of problem solving. Ideal for someone 
early in their career who wants to learn and grow within a fast-scaling medical services company. 

Key Responsibilities 

Daily Operations 
Schedule nurses and manage appointment logistics across NYC markets 
Track, order, and audit inventory; manage stock across all locations 
Assist with payroll preparation and invoice processing 
Support hiring efforts: job postings, candidate communication, onboarding 
Maintain SOPs, filing systems, and operational dashboards 
Work within Zenoti, Vagaro, HubSpot, and internal systems to maintain accurate operational data 
Troubleshoot scheduling issues and system errors 

Real-Time Problem Solving 
Respond quickly to day-of operational challenges (call-outs, supply shortages, routing issues, 
patient escalations) 
Communicate effectively with nurses and leadership to ensure smooth resolutions 
Maintain operational continuity during high-volume periods

Field &amp; Event Support 
Set up and break down events, trainings, and pop-up activations 
Manage equipment check-in/check-out for field nurses 
Move and transport supplies (ability to lift ~30 lbs required) 
Keep office and treatment spaces organized and fully stocked 
Support occasional evenings/weekends for events or trainings

Team Coordination 
Distribute uniforms and supplies to the field team 
Assist with patient rescheduling and general logistics questions 
Track nurse performance metrics such as AOV, add-ons, and volume 

Compliance &amp; Quality 
Maintain HIPAA-compliant documentation and filing 
Track incident reports, quality issues, and service metrics 
Support regulatory and audit preparation 
Monitor product expiration dates 
Uphold confidentiality and professional standards across all interactions 

Vendor &amp; Growth Support 
Communicate with medical supply vendors and manage purchase orders 
Assist with new location launches and operational setup 
Document processes and operational improvements 
Pull and analyze performance reports as needed

Qualifications 
2+ years in operations, administration, hospitality, or similar hands-on roles 
Extremely organized with strong attention to detail 
Comfortable in a hybrid role (Brooklyn office 3 days per week) 
Able to perform physical tasks and lift up to ~30 lbs 
Strong communicator who thrives under pressure 
Self-starter with an ownership mindset&mdash;anticipates needs and takes initiative 
Reliable, punctual, and team-oriented 
Comfortable traveling between NYC locations as needed</div>

Operations Associate

MrBeast

<div>
 
 About Us
 
 
 
 Beast Industries is a multifaceted media and entertainment company founded by Jimmy Donaldson, popularly known as MrBeast, the most watched person in the world. Renowned for revolutionizing digital content creation, Beast Industries encompasses a diverse portfolio of ventures that extend far beyond its origins on YouTube. With a mission to entertain, inspire, and create significant social impact, Beast Industries operates across various domains including digital media, philanthropy, consumer products, and innovative business initiatives. At Beast Industries, we believe in the transformative power of digital media and its potential to entertain, educate, and effect positive change. Our commitment to innovation, creativity, and philanthropy drives us to explore new frontiers, create unforgettable experiences, and build a legacy that inspires future generations.
 
 
 
 Serve as a key accounting leader overseeing consolidated accounting operations, technical accounting, close management, and internal controls for a rapidly scaling organization.
 
 
 
 We are seeking a highly skilled and hands-on
 
 Assistant Controller
 
 to join our Finance team. Reporting directly to the Corporate Controller, this individual will oversee consolidated accounting operations, lead the financial close process, and ensure the accuracy, integrity, and timeliness of the company&rsquo;s reporting. As the company scales, this role will help build best-in-class accounting capabilities, support critical transformation and systems projects, and establish robust reporting and control frameworks.
 
 
 The ideal candidate is a motivated, detail-oriented builder with strong technical accounting expertise and a passion for operational excellence.
 
 
 
 The Role
 
 
 
 The Assistant Controller will lead day-to-day accounting operations and act as a critical partner to the Corporate Controller in designing scalable processes, implementing systems, and developing accounting policies. This role is responsible for driving a rigorous close process, supporting complex technical accounting matters, managing the external audit, and developing a strong internal control environment. As a key leader within the Finance function, the Assistant Controller will also mentor and elevate a growing accounting team.
 
 
 
 What You&rsquo;ll Do
 
 
 
 <ul>
 <li>
 Financial Operations &amp; Close Management:
 </li>
 <ul>
 <li>
 Lead and manage all aspects of the consolidated general ledger.
 </li>
 </ul>
 <li>
 Oversee monthly, quarterly, and annual financial close processes, ensuring accuracy and adherence to US GAAP.Technical Accounting &amp; Policy:
 </li>
 <ul>
 <li>
 Serve as a technical resource to the accounting team.
 </li>
 <li>
 Support research, documentation, and implementation of complex accounting standards (e.g., stock-based compensation, consolidations, leases, investments, derivatives).
 </li>
 </ul>
 <li>
 Ensure consistent application of accounting policies across the organization.Internal Controls &amp; Compliance: Partner with the Corporate Controller to design, implement, and maintain a strong internal control environment.Reporting &amp; Analysis:
 </li>
 <ul>
 <li>
 Prepare and review financial statements, variance analyses, and supporting schedules.
 </li>
 </ul>
 <li>
 Support development of materials for senior leadership, the board, and external stakeholders.Audit Management:
 </li>
 <ul>
 <li>
 Serve as a primary point of contact for the annual external audit.
 </li>
 </ul>
 <li>
 Coordinate requests, provide documentation, and ensure an efficient audit process.Process &amp; Systems Improvement:
 </li>
 <ul>
 <li>
 Identify opportunities to automate, standardize, and improve accounting processes.
 </li>
 <li>
 Play a key role in the implementation and optimization of financial systems.
 
 
 
 </li>
 </ul>
 </ul>
 
 What You&rsquo;ll Bring
 
 
 
 <ul>
 <li>
 10&ndash;15+ years of progressive accounting experience, with a strong track record leading accounting teams and managing full-cycle close operations.
 </li>
 <li>
 Experience combining Big 4 public accounting and industry roles at public companies is highly desirable.
 </li>
 <li>
 Strong US GAAP expertise, with proven experience in technical accounting and internal controls.
 </li>
 <li>
 SOX implementation and compliance experience strongly preferred.
 </li>
 <li>
 Experience in high-growth, fast-paced businesses with a strong &ldquo;builder&rdquo; mentality.
 </li>
 <li>
 Sector experience in media, technology, entertainment, consumer goods, or similar fields; public company experience preferred.
 </li>
 <li>
 Leadership ability with a true &ldquo;player-coach&rdquo; mindset&mdash;able to be hands-on while developing talent. High integrity, strong business acumen, and effective communication skills.
 </li>
 <li>
 CPA required.
 
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 
 The Perks, Why Work On the MrBeast Team
 
 
 
 We are redefining what entertainment and storytelling look like at global scale. Every piece of content we publish reaches millions and influences culture in real time. This is your opportunity to lead the team that decides how those moments come to life across every screen.
 
 
 <ul>
 <li>
 Competitive Salary
 </li>
 <li>
 Generous Medical (Blue Cross Blue Shield), Dental, Vision and company-paid Life Insurance
 </li>
 <li>
 Company contributions to employee Health Savings Accounts (HSA)
 </li>
 <li>
 401k Plan with Safe Harbor company-matching
 </li>
 <li>
 Flexible vacation policy and paid company holidays
 </li>
 <li>
 Company-provided technology package
 </li>
 <li>
 Relocation when applicable for those coming in from outside the Greenville, NC area including travel and company-provided housing for the first 90 days
 </li>
 </ul>
</div>

Assistant Controller

Gopuff

<div>
 Gopuff is looking for
 
 Operations Associates (OAs)
 
 to join the operations team. Directly reporting to a Site Leader, OAs play an essential role at Gopuff that requires drive, perseverance, positivity, and enthusiasm for the challenge. You will accomplish a variety of operations responsibilities including picking, packing, receiving product both within our site and accompanying kitchen (if applicable), and working with our partner drivers.
 
 
 Customers turn to Gopuff to provide their everyday essentials&mdash;day and night, rain or shine. We're assembling a team of thinkers, dreamers and risk takers who are ready to help us reshape the world of retail faster than ever before. And it doesn't hurt if you like snacks.
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Pick and pack items for dispatch to customers
 </li>
 <li>
 Receive and unpack pallets of product from vendors, ensure physical inventory count matches purchase order/invoice, and resolve discrepancies
 </li>
 <li>
 Manage inventory and re-shelving of canceled orders
 </li>
 <li>
 Clean and organize sales floor and overall facility
 </li>
 <li>
 Manage waste and spoilage through strict compliance with FIFO practice
 </li>
 <li>
 Contact customer for substituted or out-of-stock items
 </li>
 <li>
 Handle, scan and move product in a safe and well-organized manner
 </li>
 <li>
 Stand, push, pull, squat, bend, reach and walk during shifts
 </li>
 <li>
 Use carts, pallet jacks, dollies and other equipment to move product
 </li>
 <li>
 Handle products that may contain tobacco, nicotine, and/or alcohol
 </li>
 <li>
 Work in freezer locations periodically throughout shifts
 </li>
 <li>
 Capability to walk several flights of steps periodically throughout the day
 </li>
 <li>
 Prepare quality beverages and food menu items for all customers by observing all recipes and presentation standards
 </li>
 <li>
 Ensure accuracy of all food and beverage packaged for delivery
 </li>
 <li>
 Follow health, safety and sanitation guidelines for all products
 </li>
 <li>
 Receive and put away order/invoice, and resolve discrepancies when they do not match expiration requirements
 </li>
 <li>
 Maintain Kitchen Facility organization and standards to ensure resources can be accessed while managing waste and spoilage through mindful pouring and food preparation
 </li>
 <li>
 Prepare, package and stage/handoff orders
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 <ul>
 <li>
 High School Diploma or GED Equivalent
 </li>
 <li>
 Experience working in a restaurant or retail environment (preferred, not required)
 </li>
 <li>
 The ability to work a fluid schedule and be available during peak shifts (1st, 2nd, 3rd shifts)
 </li>
 <li>
 General working knowledge of basic web-based software applications (e.g. Google G-Suite)
 </li>
 <li>
 Stand and walk for the duration of an assigned shift
 </li>
 <li>
 Lift up to 49 pounds
 </li>
 <li>
 Available to work flexible hours that may include mornings, evenings, weekends, nights and holidays
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Medical/Dental/Vision Insurance (for full-time employees)
 </li>
 <li>
 401(k) Retirement Savings Plan
 </li>
 <li>
 25% employee discount &amp; FAM Membership
 </li>
 <li>
 Vacation and Sick Time for eligible employees
 </li>
 <li>
 EAP through AllOne Health (formerly Carebridge)
 
 
 </li>
 </ul>
 
 Pay:
 
 
 
 <ul>
 <li>
 Pay: $16.95/hr
 
 
 </li>
 </ul>
 
 Incentives:
 
 
 
 <ul>
 <li>
 $500 90 day referral bonus
 
 
 </li>
 </ul>
 
 At Gopuff, we know that life can be unpredictable.
 
 Sometimes you forget the milk at the store, run out of pet food for Fido, or just really need ice cream at 11 pm. We get it&mdash;stuff happens. But that&rsquo;s where we come in, delivering all your wants and needs in just minutes.
 
 
 And now, we&rsquo;re assembling a team of motivated people to help us drive forward that vision to bring a new age of convenience and predictability to an unpredictable world.
 
 
 Like what you&rsquo;re hearing? Then join us on Team Blue.
 
 
 
 Gopuff is an equal employment opportunity employer, committed to an inclusive workplace where we do not discriminate on the basis of race, sex, gender, national origin, religion, sexual orientation, gender identity, marital or familial status, age, ancestry, disability, genetic information, or any other characteristic protected by applicable laws. We believe in diversity and encourage any qualified individual to apply.
 
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
 
 
</div>

Operations Associate, Lower East Side, #880

Lavian & Lavian LLP

About Us:We are a boutique commercial real estate law firm and property management company specializing in managing and operating a diverse portfolio of investments in New York.Position Overview:We are seeking a detail-oriented and proactive Administrative Assistant to work closely with our Property Manager in overseeing the day-to-day operations of our property portfolio. This role is integral to ensuring smooth administrative processes and supporting both property management and legal functions.Key Responsibilities:<ul><li>Provide administrative support of a real estate portfolio consisting of residential apartments and retail stores.</li><li>Assist the Property Manager with day-to-day operations, including tenant communications, scheduling, and vendor coordination.</li><li>Maintain accurate records of leases, service contracts, and compliance documentation.</li><li>Prepare reports, correspondence, and other documentation related to property operations.</li><li>Coordinate with attorneys on closings and legal matters as needed.</li><li>Handle billing, invoice processing, and expense tracking for property-related transactions.</li><li>Respond to inquiries from tenants, vendors, and internal stakeholders promptly and professionally.</li><li>Support special projects and other tasks assigned by the Property Manager.</li></ul>Qualifications:<ul><li>Prior experience in law, real estate, property management, or a related administrative role preferred. Foreign barred attorneys welcome to apply.</li><li>Strong organizational skills and attention to detail.</li><li>Excellent written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook); familiarity with property management software is a plus.</li><li>Ability to work independently, take initiative manage multiple tasks and prioritize effectively in a fast-paced environment.</li><li>Professional demeanor and ability to maintain confidentiality.</li></ul>Location:New York, NYCompensation:Competitive salary commensurate with experience. Bonus opportunities.Job Type: Full-timePay: $45,000.00 - $65,000.00 per yearBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Work Location: In person

Real Estate Administrative Assistant

Arrow Search Partners

<div>About the Company:

Our client is a multi-billion dollar global alternative investment manager that operates across multiple asset classes. It serves institutional and private clients diversified investment opportunities and access to global markets. 


Responsibilities:
<ul>
<li>Reconcile open trades and monitor the trade settlement process for loans, bonds, and equity</li>
<li>Perform daily portfolio reviews and reconciliations</li>
<li>Reconcile monthly CLO reporting and quarterly distributions</li>
<li>Monitor deal and warehouse cash balances and perform calculations for warehouse fundings and prepare drawdown requests</li>
<li>Assist with CLO transactions including new issue, resets, and refinancing&rsquo;s</li>
<li>Assist fund accountants and administrators to resolve any bank loan related inquiries or discrepancies</li>
<li>Ensure compliance with CLO indentures for the investment team</li></ul> 


Requirements:
<ul>
<li>Bachelor&rsquo;s degree required</li>
<li>3-5 years of operations experience</li>
<li>Experience within banking a plus</li>
<li>Experience with ClearPar and Loan Settlement Process</li>
<li>Experience with Sentry, Wall Street Office, or other loan processing systems</li>
<li>Experience with cash and position reconciliation</li>
<li>Knowledge of CLO indenture compliance and reporting</li></ul> 


Salary Range:

$100,000-$140,000 


#LI-BM1</div>

Mondrian Alpha

<div>
 
 An expanding quant/systematic prop-trading firm are looking to make a newly created hire for its New York HQ office.
 
 
 
 
 
 The hire will join a new &lsquo;investment pod&rsquo;, working with a high calibre investment team, as an operations analyst with ownership for a specific group of tasks focused on this particular investment strategy. The hire will also own specific projects for the desk &ndash; they are typically focused on process automation / improvements for the line tasks that you run. Those projects, alongside BAU work having a core focus on analysing large volumes of complex data, allows the hire to learn SQL, Python and VBA to a strong standard in this role.
 
 
 
 
 
 The hire can progress into either a supervisory/managerial role or a trading assistant position most likely, however moves into risk or trading operations engineer (quant) roles are possible, as are transfers to one of the firm&rsquo;s emerging / expanding offices overseas.
 
 
 
 
 
 The firm have rock bottom attrition since they formed &ndash; employees work in a fantastic office environment / culture, they receive fully subsidised breakfast / lunch / snacks daily, receive a fantastic benefit package + the firm have flexibility around an employee&rsquo;s preference to work from home (albeit ideally the hire will work from the office at least 3 days per week).
 
 
 
 
 
 Candidates should have 1-3yrs relevant operations/middle office/trade support experience, a relevant degree with high GPA / generally very strong academics + some form of advanced tech skills.
 
 
 
 
 
 The role pays a base salary towards the top end of the market for a role at this experience level + a bonus potential that will allow a strong performer to earn a $200k+ year one TC (the variable either side of this pending performance of both the investment pod and the individual).
 
</div>

Operations / Middle Office Analyst (Trading Desk) - Leading Prop Trading firm – $200k+ TC– WFH flexibility

Explore 360+ Operations assistant in New York this December. Find roles across top companies and apply now to boost your career.

360 operations assistant jobs IN New York

Executive & Social Media Assistant

Operations Associate

Assistant Controller

Operations Associate, Lower East Side, #880

Real Estate Administrative Assistant

Operations Associate

Operations / Middle Office Analyst (Trading Desk) - Leading Prop Trading firm – $200k+ TC– WFH flexibility