administrative assistant Jobs in New York

administrative assistant

executive assistant

office manager

research assistant

editorial assistant

operations assistant

Integrated Systems, New York

<div>
 
 
 Brief Description: An established 42-year-old IT/Telecommunications Integrator in the Upstate New York Area is looking for a unique individual to become a key player in our Victor Office Operations. We are looking for highly motivated individuals that are eager to learn and apply proven company processes for successful customer service and business management functions in the exciting field of Data communications, Data Center Operations and Security.
 
 
 
 
 &nbsp;
 
 
 
 As the Office Operations Assistant, you will be engaged in accurate management of billing and service order tracking systems. You will also provide support for the following:
 
 
 &nbsp;
 
 
 &nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Partial List of Candidate&rsquo;s Experience:
 
 
 
 
 &nbsp;
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Maintenance of the Solution Delivery System to yield accurate and &ldquo;up to date&rdquo; data for order processing, billing, purchasing, sales and marketing related support.
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Data Entry for these systems is shared by multiple people
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Oversee the Accurate management of the company PURCHASING functions
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Oversee &amp; Support for JOB COST accounting/reporting functions and processes
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Identify, research and resolve customer issues using computer data, company personnel and resources
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Share and support in efficient and expedient follow up of customer inquiries not immediately resolved
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Research billing issues
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Recognize, document and alert supervisor of trends in customer calls and service issues
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Recommend process improvements
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Support for Marketing and Sales Staff
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Possible assistance with seminars, user days, exhibitions, etc
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Serve as point person for maintenance scheduling, mailing, supplies, bills etc.
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage General Ledger and Bank Statement reconciliations
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage relationships with vendors
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Company Culture Ambassador
 
 
 
 o&nbsp;&nbsp;&nbsp;Create, Schedule &amp; Oversee Team Building Events
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Provide General Support to visitors
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage CUSTOMER SERVICE Systems through telephone interaction and CRM management and updating
 
 <ul>
 <li>
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Other Duties not assigned that contribute to TEAM accomplishment of Company Goals
 
 </li>
 </ul>
</div>

Office Operations Assistant - Bookkeeping

Book of the Month

<div>
 Summary:
 
 
 The Editorial Rotational Program mission is to accelerate the professional growth and development of Early Career Editorial professionals through exposure to a multitude of assignments, apprenticeship style learning, and accelerated responsibility. We are looking for driven, tenacious, and pragmatic team members who have the desire and potential to rise over time into a significant contributor within the Editorial team and our broader direct-to-consumer lifestyle business.
 
 
 As a full time Editorial Assistant, this program offers employees the opportunity to explore multiple areas of the business including: Industry Relations, Licensing, Contracts &amp; Operations, Book Selections, Member Experience Initiatives, and Allurial, our Romantasy business. After approximately 2 years, team members will have the opportunity to be placed in a more specialized role based on business needs, individual performance, and interests demonstrated over the previous years.
 
 
 Success in this program will be achieved by approaching work with the following characteristics:
 
 
 <ul>
 <li>
 Making High Quality Work: Learning how to organize, prioritize, and check work for efficiency, accuracy, and proper formatting
 </li>
 <li>
 Getting Things Done: Exhibits sense of urgency &amp; follow through in assigned tasks; proactively communicates status updates of tasks
 </li>
 <li>
 Possessing Good Judgment: Demonstrates upward trajectory in thinking through steps of work thoroughly and logically
 </li>
 <li>
 Being A Good Learner: Receives feedback well and incorporates it to improve
 
 
 </li>
 </ul>
 What You&rsquo;ll Do&hellip;
 
 
 <ul>
 <li>
 Assistant to the Editorial Director: Manage the Editorial Director&rsquo;s calendar, develop presentations for publishers, and execute components of BOTM&rsquo;s podcast operations.
 </li>
 <li>
 Book Selections: Assist with the Selections process, including maintaining our book database, drafting editorial copy, and conducting data analysis of book performance.
 </li>
 <li>
 Editorial Operations: Draft and execute licensing agreements, input Editorial content into company systems, and assist with components of hardcover and audiobook production
 </li>
 <li>
 Department of Cultural Arts &amp; Sciences: Support the coordination and execution of cross-functional business initiatives, including original print acquisition and Collections.
 </li>
 <li>
 Allurial: Assist with Editorial and Marketing initiatives for Allurial, our Romantasy business, including reading and evaluating books, executing on ads and creative, and managing our influencer program
 </li>
 <li>
 Member Experience: Project manage Member Experience initiatives, optimize box rate and books per box through testing and reporting, and serve as the voice of the member by synthesizing platform insights
 
 
 </li>
 </ul>
 What You Should Have&hellip;
 
 
 <ul>
 <li>
 Strong work ethic; ability to learn quickly, take on new challenges, and apply feedback
 </li>
 <li>
 A desire to learn quickly and grow over time
 </li>
 <li>
 Excellent time management and organizational skills
 </li>
 <li>
 Strong prioritization skills that allow you to keep projects on track
 </li>
 <li>
 Ability to do math and conduct data analysis
 </li>
 <li>
 Strong writing and proofreading skills, as well as excellent attention to detail
 </li>
 <li>
 Excellent communication and interpersonal skills, with the ability to interface comfortably with people at all levels
 </li>
 <li>
 Great judgment, with the ability to handle sensitive information with discretion and care
 </li>
 <li>
 Fast and avid reader with a deep knowledge of contemporary commercial fiction
 
 
 </li>
 </ul>
 Base Salary: $70,000
</div>

Editorial Assistant Rotational Program

Raymond James

<div>Job Description Summary
Under general supervision, the Underwriting Assistant supports the municipal underwriting team at Raymond James Financial by coordinating, reviewing, and executing processes associated with competitive and negotiated municipal bond transactions. Responsibilities include reviewing preliminary official statements for accuracy and completeness, processing new issue pricings, and submitting regulatory filings. The role requires frequent interaction with internal stakeholders and external partners to identify, research, and resolve issues efficiently. The Underwriting Assistant also contributes to ongoing process improvements and enhancements to internal controls.
Job Description
Essential Duties and Responsibilities
<ul><li>Perform all operational and administrative functions related to managed and/or syndicated negotiated and competitive municipal underwritings.
</li></ul><ul><li>Update transaction information in various internal and external systems.
</li></ul><ul><li>Work with FI associates to maintain strong internal and external client relationships.
</li></ul><ul><li>Track rates and pricing adjustments; communicate changes to the sales force.
</li></ul><ul><li>Provide data and support to bankers for Requests for Proposals (RFPs) and Post-Sale Analyses.
</li></ul><ul><li>Keep syndicate members informed regarding pricing, allotments, and regulatory reporting for managed deals.
</li></ul><ul><li>Utilize third-party systems such as Bloomberg, Ipreo, BidComp, and NIIDs.
</li></ul><ul><li>Perform additional duties and responsibilities as assigned.
</li></ul>Knowledge, Skills, and Abilities
Knowledge of:
<ul><li>Raymond James&rsquo; organizational structure, policies, mission, and strategies.
</li></ul><ul><li>Standard securities industry practices and procedures.
</li></ul><ul><li>Fixed Income concepts, practices, and operations.
</li></ul><ul><li>Principles of banking, finance, and securities operations.
</li></ul><ul><li>Financial markets and related products.
</li></ul>Skill in:
<ul><li>Understanding municipal regulatory and compliance requirements.
</li></ul><ul><li>Analyzing, evaluating, and interpreting financial documents and data.
</li></ul><ul><li>Identifying relationships, drawing logical conclusions, and presenting results clearly.
</li></ul><ul><li>Delivering high-level customer service to internal sales teams and bankers, including timely communication and effective time management.
</li></ul><ul><li>Using standard office tools and software, including Microsoft Office and Access databases.
</li></ul>Ability to:
<ul><li>Read, interpret, analyze, and apply information from industry data.
</li></ul><ul><li>Manage multiple detailed tasks under tight deadlines in a fast-paced environment.
</li></ul><ul><li>Communicate clearly, professionally, and effectively across all organizational levels.
</li></ul><ul><li>Maintain attention to detail while understanding broader objectives.
</li></ul><ul><li>Work both independently and collaboratively.
</li></ul><ul><li>Present a professional and positive demeanor.
</li></ul><ul><li>Convey information effectively through formal reports and informal communication. 
</li></ul> 
Education and Experience
<ul><li>Bachelor&rsquo;s degree (preferred), or
</li></ul><ul><li>High school diploma with a minimum of five years of administrative or operations support experience (Financial Services industry preferred), or
</li></ul><ul><li>Equivalent combination of education, experience, and/or training approved by HR.
</li></ul>Licenses and Certifications
<ul><li>None required at hire.
</li></ul><ul><li>Series 52 and Series 63 expected within 1 year.
</li></ul>Education
High School (HS) (Required)
Work Experience
General Experience - 3 to 6 years
Certifications
Securities Industry Essentials Exam (SIE) - Financial Industry Regulatory Authority (FINRA)
Salary Range
$55,000.00-$119,995.20
Travel
Less than 25%
Workstyle
Resident
The total compensation for this position includes base salary or wages, and may include components such as additional compensation (cash or equity), discretionary bonuses, or commissions. This position is eligible for a benefits package that may include medical, dental, and vision; life insurance; critical illness insurance and accident insurance; disability benefits; retirement savings; paid time off (including vacation, holidays, and sick leave); and parental leave. Eligibility for benefits and specific offerings may vary based on position and employment status. To view more details of the benefits offered, visit Myrjbenefits.com. 
<div>At Raymond James our associates use five guiding behaviors (Develop, Collaborate, Decide, Deliver, Improve) to deliver on the firm's core values of client-first, integrity, independence and a conservative, long-term view.
 
 
We expect our associates at all levels to:
 
<ul><li>Grow professionally and inspire others to do the same
</li><li>Work with and through others to achieve desired outcomes
</li><li>Make prompt, pragmatic choices and act with the client in mind
</li><li>Take ownership and hold themselves and others accountable for delivering results that matter
</li><li>Contribute to the continuous evolution of the firm
</li></ul></div>At Raymond James &ndash; as part of our people-first culture, we honor, value, and respect the uniqueness, experiences, and backgrounds of all of our Associates. When associates bring their best authentic selves, our organization, clients, and communities thrive. The Company is an equal opportunity employer and makes all employment decisions on the basis of merit and business needs.</div>

Underwriting Assistant – Fixed Income Municipal Department (New York City)

TGS Holding

Job descriptionFood &amp; Beverage Company (Office located at Chinatown, Manhattan) is looking for Long Term Part-time; Entry Level; Internship; Placement for Office Assistant to handle office regular business needs:every TUE &amp; THU 1pm-5pm (around 4-6 hours per day)Office Assistant &amp; Operations: 50%Bookkeeping/accounting: 50%This position may be responsible for promoting the company's products and services and for building relationships with new and existing accounts. The main focus is to help customers succeed while achieving sales and profit goals established by the company.This position may require working some non-traditional hours (evening, weekends, and holidays) to successfully meet customers' needs.Entry level with knowledge of Microsoft Excel and Quick Book. There is an interview prior to acceptance and not everyone is accepted.Responsibilities include (but not limited to):<ul><li>Excellent phone call etiquette: Handling Daily basics phone calls, connecting teams &amp; completing basic administrative tasks.</li><li>Data Entry, Bookkeeping generates reports as well as to ensuring accuracy.</li><li>Other business related tasks due to business need.</li><li>Willing to try difference challenges and grow with the company.</li><li>Can work both Individual independently, and work with team.</li><li>Opportunity to learn new different things.</li></ul>Qualifications:Quick Book &amp; Microsoft Office: Excel, Word, PowerPoint: 1 year (Preferred)Your profile:<ul><li>Major in Business, Finance, Accounting, Marketing, Communications or pursuing a related Bachelor degree.</li><li>Exceptional communication, writing skills.</li><li>Strong attention to detail.</li><li>Schedule is a based on business needs.</li><li>Must be fluent in Mandarin (or Cantonese) and English preferred.</li><li>MUST be 18 year old or above and legally authorized to work in the USA to any employers.</li></ul>Ability to commute:<ul><li>New York, NY 10013: this position must be on-site in person NO REMOTE</li></ul>If you are interested in this opportunity, please email your application with resume to hiring.tgusa @ gmail.com (remove spaces between @ before send out)Job Types: Full-Time (Entry Level), Long-Term Part-timeCan Consider OPT but NO SPONSORSHIP of H1B; NO SPONSORSHIP of Green CardCOVID-19 considerations: Must complete vaccinationsJob Type: Part-timePay: From $17.00 per hourBenefits:<ul><li>Employee discount</li></ul>Language:<ul><li>Mandarin, Cantonese (Required)</li></ul>Work Location: In person

Bilingual Office & Bookkeep Assistant Entry Level / Internship/ Placement (TGOA)

CBS News and Stations

<div>
 
 #WeAreParamount on a mission to unleash the power of content&hellip; you in?
 
 
 
 We&rsquo;ve got the brands, we&rsquo;ve got the stars, we&rsquo;ve got the power to achieve our mission to entertain the planet &ndash; now all we&rsquo;re missing is&hellip; YOU! Becoming a part of Paramount means joining a team of passionate people who not only recognize the power of content but also enjoy a touch of fun and uniqueness. Together, we co-create moments that matter &ndash; both for our audiences and our employees &ndash; and aim to leave a positive mark on culture.
 
 
 CBS News New York, the #1 station in the Paramount Skydance portfolio, is seeking a proactive and highly organized Administrative Assistant to support the operations of our fast-paced newsroom on a freelance basis. This role is essential to ensuring the editorial team can focus on news coverage. This role is a primary point of contact for travel coordination, supply management, and general newsroom organization.
 
 
 ________________________________________
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Executive Support &amp; Financial Tracking:
 
 
 </li>
 </ul>
 Manage and submit detailed expense reports for the News Director, ensuring all receipts are tracked and categorized accurately for reimbursement.
 
 
 <ul>
 <li>
 Travel Coordination:
 </li>
 <li>
 Manage end-to-end travel bookings for reporters, anchors, and field crews, often on short notice for breaking news.
 </li>
 <li>
 Coordinate flights, hotels, and ground transportation while adhering to budget guidelines.
 </li>
 <li>
 Assist with expense reporting and travel documentation.
 </li>
 <li>
 Supply &amp; Inventory Management:
 </li>
 <li>
 Monitor, order, and restock office and newsroom supplies to ensure the team never runs out of essentials.
 </li>
 <li>
 Manage relationships with vendors and handle deliveries.
 </li>
 <li>
 Newsroom Organization &amp; Partnership:
 </li>
 <li>
 Partner directly with leadership to maintain a clean, efficient, and professional workspace.
 </li>
 <li>
 Assist in organizing internal meetings and guest visits.
 
 
 </li>
 </ul>
 ________________________________________
 
 
 
 Requirements
 
 
 
 <ul>
 <li>
 Experience: Previous experience in an administrative or office management role (media or fast-paced environment preferred).
 </li>
 <li>
 Adaptability: Ability to handle shifting priorities and urgent requests as news breaks.
 </li>
 <li>
 Organization: Exceptional attention to detail and the ability to manage multiple projects simultaneously.
 </li>
 <li>
 Communication: Strong interpersonal skills to collaborate effectively with a diverse team of journalists and producers.
 
 
 </li>
 </ul>
 ________________________________________
 
 
 CBS News and Stations, brings together the power of CBS News, 28 owned television stations in 17 major U.S. markets, the CBS News Streaming Network, CBS News Streaming local platforms, local websites and cbsnews.com, under one umbrella. CBS News and Stations is home to the nation&rsquo;s #1 news program 60 MINUTES, the CBS News Streaming Network, the first 24/7 digital streaming news network, the award-winning broadcasts CBS MORNINGS, CBS SATURDAY MORNING, the CBS EVENING NEWS, CBS SUNDAY MORNING, CBS WEEKEND EVENING NEWS, 48 HOURS and FACE THE NATION WITH MARGARET BRENNAN. CBS News and Stations provides news and information for the CBS Television Network, CBSNews.com, CBS News Radio and podcasts, Paramount +, all digital platforms, and the CBS News Streaming Network, the premier 24/7 anchored streaming news service that is available free to everyone with access to the internet. The CBS News Streaming Network is the destination for breaking news, live events, original reporting and storytelling, and programs from CBS News and Stations&rsquo; top anchors and correspondents working locally, nationally and around the globe. CBS News&rsquo; streaming services, across national and local, amassed more than 1.01 billion streams in 2021. Launched in November 2014 as CBSN, the CBS News Streaming Network is available on 30 digital platforms and apps, as well as CBSNews.com and Paramount+. The service is available live in 91 countries. CBS News and Stations is dedicated to providing the highest quality journalism under standards it pioneered and continues to set in today&rsquo;s digital age. CBS News earns more prestigious journalism awards than any other broadcast news division.
 
 
 Organizations that wish to receive job vacancy notices from this posting&rsquo;s television station should contact sf_recruitingsupport@paramount.com.
 
 
 
 Additional Information
 
 
 
 Hiring Salary Range: $65,000.00 - 75,000.00.
 
 
 The hiring salary range for this position applies to New York, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable, as otherwise dictated by the appropriate Collective Bargaining Agreement.
 
 
 
 What We Offer:
 
 
 
 <ul>
 <li>
 Attractive compensation and comprehensive benefits packages. Check out our full list of benefits here: https://www.paramount.com/careers/benefits
 </li>
 <li>
 Generous paid time off.
 </li>
 <li>
 An exciting and fulfilling opportunity to be part of one of Paramount&rsquo;s most dynamic teams.
 </li>
 <li>
 Opportunities for both on-site and virtual engagement events.
 </li>
 <li>
 Unique opportunities to make meaningful connections and build a vibrant community, both inside and outside the workplace.
 </li>
 <li>
 Explore life at Paramount: https://www.paramount.com/careers/life-at-paramount
 
 
 </li>
 </ul>
 Paramount is an equal opportunity employer (EOE) including disability/vet.
 
 
 At Paramount, the spirit of inclusion feeds into everything that we do, on-screen and off. From the programming and movies we create to employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Paramount is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
 
 
 If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to use or access https://www.paramount.com/careers as a result of your disability. You can request reasonable accommodations by calling 212.846.5500 or by sending an email to paramountaccommodations@paramount.com. Only messages left for this purpose will be returned.
</div>

Administrative Assistant

Sparx

<div>
 
 
 Operations Associate&nbsp;
 
 
 
 
 
 
 
 In Office (New York City, NY)
 
 
 
 
 Full-time
 
 
 
 
 $65,000 &ndash; $75,000 / yr
 
 
 
 usesparx.com
 
 
 
 
 
 
 Company Overview:
 
 
 
 
 Sparx is the Risk Operating System (RiskOS) for value-based care, backed by Thrive Capital and Drive Capital. We are already working with over 25% of Accountable Care Organizations in MSSP, REACH, and KCC. Collectively, our customers provide care for one in every ten Medicare beneficiaries. We are building a high-impact team to transform value-based care through our industry-leading, integrated data and actuarial software platform.
 
 
 
 
 
 
 
 Role Overview
 
 
 
 
 The Operations Associate is a highly organized, execution-focused role responsible for supporting day-to-day operational workflows and client coordination across Sparx&rsquo;s customer base. This individual will work closely with leadership to ensure operational efficiency across client relationships, insurance partners, renewals, internal processes, and financial administration. The role requires exceptional organization and attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 Account Management and Renewals&nbsp;
 
 
 <ul>
 <li>
 
 Support day-to-day coordination with Sparx clients and partners, ensuring timely responses and follow-ups.
 
 </li>
 <li>
 
 Track client deliverables, communications, and deadlines to ensure smooth execution across accounts.
 
 </li>
 <li>
 
 Assist with managing renewal timelines, coordinating required documentation, and preparing materials for renewal processes.
 
 </li>
 <li>
 
 Maintain organized client records and documentation to support ongoing account management and retention.
 
 </li>
 </ul>
 
 
 
 
 
 Financial Operations and Accounting Coordination
 
 
 <ul>
 <li>
 
 Support financial workflows including invoicing, accounts receivable, accounts payable, and reconciliation processes.
 
 </li>
 <li>
 
 Prepare and track invoices and coordinate with clients on payments.&nbsp;
 
 </li>
 <li>
 
 Assist with month-end close processes and maintain accurate internal financial documentation.
 
 </li>
 </ul>
 
 
 
 
 
 Operational and Administrative Support
 
 
 <ul>
 <li>
 
 Support day-to-day operational workflows across the organization.
 
 </li>
 <li>
 
 Coordinate internal meetings, client calls, travel logistics, and executive scheduling as needed.
 
 </li>
 <li>
 
 Identify opportunities to improve operational processes and drive efficiency across Sparx workflows.
 
 </li>
 <li>
 
 Provide general operational support across client management, internal projects, and company initiatives.
 
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 
 Bachelor&rsquo;s degree required.
 
 </li>
 <li>
 
 1-2 years of experience in operations, business coordination, consulting, finance, or client-facing roles is a plus.&nbsp;
 
 </li>
 <li>
 
 Exceptional organization and attention to detail, with the ability to manage multiple workflows simultaneously.
 
 </li>
 <li>
 
 Strong written and verbal communication skills and a professional, client-facing communication style.
 
 </li>
 <li>
 
 Proactive, resourceful, and comfortable taking ownership of tasks and driving them to completion.
 
 </li>
 <li>
 
 Ability to operate in a fast-paced environment while maintaining accuracy and accountability.
 
 </li>
 <li>
 
 Strong problem-solving skills and intellectual curiosity.
 
 </li>
 <li>
 
 Proficiency in Excel, Google Workspace, and general business productivity tools.
 
 </li>
 </ul>
 
 
 
 
 
 Compensation and Benefits
 
 
 
 
 Salary:
 
 
 
 
 $65K-$75K base + performance bonus and meaningful growth opportunities.
 
 
 
 
 Benefits:
 
 
 
 
 Comprehensive health insurance, 401(k) plan with match, and paid time off.
 
 
</div>

Operations Associate

Success Academy Charter Schools

<div>
 Thanks for your interest in Success Academy! Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporters alike. We are growing fast in New York and expanding to Florida, and we would love to welcome you to our community! We work tirelessly every day to ensure children have access to a fun, rigorous, whole-child education regardless of zip code or economic status. When you join SA, you play a part in giving every student who walks through our doors a fair shot at reaching his or her potential.
 
 
 
 Job Description
 
 
 
 Reporting directly to the School Business Operations Manager (BOM), The
 
 Operations Coordinator (Hourly)
 
 plays a crucial role in providing essential support to the School Business Operations Manager (BOM) and contributing to a positive and well-organized school environment. The Operations Coordinator will be based within one of our schools and will be responsible for a variety of tasks that support the daily operations, ensuring our scholars and staff have the resources and environment they need to succeed. This is an excellent opportunity for a detail-oriented and proactive individual to contribute to a mission-driven organization on an hourly basis.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Basic Office Support:
 </li>
 <li>
 Greet and check-in visitors following school security protocols, ensuring all guests are properly signed in and receive visitor badges.
 </li>
 <li>
 Coordinate with teachers and staff to deliver requested supplies from the main office to classrooms or workrooms as needed.
 </li>
 <li>
 Monitor and restock frequently used office supplies, such as paper, pens, and forms (i.e. MAFs), to maintain a functional work environment.
 </li>
 <li>
 Assist with digital filing and organizing important documents, ensuring that records are easily accessible and kept in the proper locations.
 </li>
 <li>
 Supporting Attendance Tracking:
 </li>
 <li>
 Assist with daily attendance processes, ensuring accurate record-keeping and reporting as directed by the BOM.
 </li>
 <li>
 Ensure arrival is set up each day (i.e.: stanchions, CAASS machines in place).
 </li>
 <li>
 Support at arrival by monitoring our CAASS scholar attendance scan-in system and escalating issues as needed.
 </li>
 <li>
 Assisting with Technology, Supply, and Inventory Management:
 </li>
 <li>
 Check supply levels in the Teacher Work Room (TWR) daily and restock essential items (e.g., paper, pens, markers, snacks) to ensure teachers have the materials needed.
 </li>
 <li>
 Carry and deliver scholar snacks throughout the school building as scheduled.
 </li>
 <li>
 Monitor and document inventory levels regularly, noting when supplies are running low and informing the BOM to reorder as needed.
 </li>
 <li>
 Respond promptly to teacher requests for specific supplies
 </li>
 <li>
 Troubleshoot basic scholar Chromebook issues and understand the system for distributing new technology, escalating more complex issues to the BOM or IT support.
 </li>
 <li>
 Facilities Support:
 </li>
 <li>
 Conduct routine facility checks of the school building as directed by the BOM.
 </li>
 <li>
 Ensure rapid acknowledgment of facilities slackbot issues and escalate them to the appropriate personnel (BOM or facilities team) according to established protocols.
 </li>
 <li>
 Walk through hallways, classrooms, restrooms, and common areas, ensuring they are clean, safe, and free of hazards.
 </li>
 <li>
 General Support During Arrival &amp; Dismissal:
 </li>
 <li>
 Serve as extra support by being present and observant during arrival and dismissal times, while adhering to the guideline of not assuming any leadership and/or scholar management responsibilities.
 </li>
 <li>
 Aid in recording tardy arrivals or early dismissals, ensuring that accurate records are kept and communicating any issues to the BOM.
 </li>
 <li>
 Direct students, families, and staff to designated areas, helping manage foot traffic to keep arrival and dismissal processes efficient.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 0-2 years of professional experience in an administrative or support role preferred.
 </li>
 <li>
 High school diploma or equivalent required; Associate's or Bachelor's degree preferred.
 </li>
 <li>
 Adaptable and flexible to a fast-paced environment.
 </li>
 <li>
 Positive and proactive attitude with a strong work ethic.
 </li>
 <li>
 Strong organizational skills and attention to detail.
 </li>
 <li>
 Ability to follow instructions and complete tasks efficiently.
 </li>
 <li>
 Basic computer skills and comfort with technology.
 </li>
 <li>
 Good verbal communication skills.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Eagerness to learn and contribute to the smooth operation of the school.
 
 
 </li>
 </ul>
 
 Exact Compensation May Vary Based On Skills And Experience.
 
 
 
 Compensation Range
 
 
 $20&mdash;$20 USD
 
 
 Success Academy Charter Schools is an equal opportunity employer and actively encourages applications from people of all backgrounds. Compensation is competitive and commensurate with experience. Success Academy offers a full benefits program and opportunities for professional growth.
 
 
 
 Privacy Policy
 
 
 
 By providing your phone number, you consent to receive text message updates from Success Academy regarding your application. Reply STOP to unsubscribe. View our Privacy Policy.
 
 
 
 Current Success Academies Employees
 
 
 
 Please apply through the Internal Job Board via Greenhouse.
 
 
 You will be asked to log in through your Okta Profile.
 
 
 We are an equal opportunity employer and value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We actively seek applications from people of all backgrounds to strengthen our community and the perspectives needed to flourish in a multicultural world. Success Academy offers a full benefits program and opportunities for professional growth.
 
 
 
 Success Academy Charter Schools does not offer employment-based immigration sponsorship.
 
</div>

Operations Coordinator

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