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operations associate

operations specialist

Cushman & Wakefield

<div>Job Title
Operations Specialist
Job Description Summary
The Operations Specialist provides operational support to the President of Americas Retail Services and the broader Retail Services leadership team. This individual plays a critical role in ensuring seamless coordination across all aspects of the business &mdash; from managing priorities and communications to executing key meetings, events, and strategic initiatives. The ideal candidate is a polished, initiative-taking professional who thrives in a fast-paced environment. They bring exceptional organizational skills, business acumen, and the ability to anticipate needs while maintaining a high degree of confidentiality and professionalism.
Job Description
Key Responsibilities: 
 
Executive &amp; Team Support<ul><li>
Serve as a key point of contact for clients and internal stakeholders, coordinating meetings and pitches, office visits, and material distribution.</li><li>
Partner with the events and marketing team to develop and execute client, PR and employee events. Coordinate domestic and international itineraries as required. Proactively manage event details and pre-meets to ensure success.</li><li>
Partner with Finance to manage event budgets including client parties, conventions, and conferences.</li></ul> 
Operations &amp; Coordination<ul><li>
Maintain distribution lists, dashboards, and reporting tools to ensure accurate, real-time information sharing.</li><li>
Support vendor management, contract renewals, and budget tracking in partnership with Finance and TDS.</li><li>
Generate and maintain Engage reports to track project and deal status. Supply pipelines from Engage to support business forecasts.</li><li>
Support ICSC and client events, ensuring seamless coordination with outside vendors and timely payments. Attend conferences across the U.S. to provide client/brokerage support.</li><li>
Partner with Marketing on major events, including managing distribution lists, coordinating vendors, and assisting with budget administration.</li><li>
Contribute to project management efforts by tracking deliverables, timelines, and cross-functional dependencies.</li></ul> 
Communications, Collaboration &amp; Events<ul><li>
Partner with marketing to draft and edit correspondence, memos, and announcements to ensure consistent, professional communication across the platform for town halls and internal and external events.</li><li>
Coordinate cross-functional participation in town halls, team meetings, and quarterly updates. Support guest speakers and drive premeets.</li><li>
Manage logistics for internal and client-facing events, including ICSC conferences (Las Vegas &amp; New York City), booth activations, and client entertainment.</li><li>
Collaborate with Retail partners in Marketing, Research, Consulting, and Finance to ensure operational alignment and execution excellence.</li><li>
Support onboarding for new brokers across the U.S. and maintain accurate, up-to-date primary broker lists.</li><li>
Build strong relationships across platforms to facilitate communication, problem-solving, and decision-making.</li></ul> 

Cushman &amp; Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements. 

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate&rsquo;s experience and qualifications. 

The company will not pay less than minimum wage for this role. 

The compensation for the position is: $ 85,000.00 - $100,000.00
Cushman &amp; Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman &amp; Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.
INCO: &ldquo;Cushman &amp; Wakefield&rdquo;</div>

Operations Specialist

Surprise Insights

<div>
 
 Job Overview
 
 
 We&rsquo;re hiring a Billing Operations Specialist to manage billing cycles, maintain invoice accuracy, and track customer payments. You&rsquo;ll work with finance and operations teams to ensure the billing process runs smoothly, efficiently, and without errors.
 
 
 
 Responsibilities
 
 
 Generate invoices, statements, and billing summaries.
 
 
 Audit billing entries for errors, mismatches, or missing data.
 
 
 Coordinate with internal teams to resolve billing discrepancies.
 
 
 Track customer payment statuses and assist with account updates.
 
 
 Maintain accurate billing records and documentation.
 
 
 Prepare billing performance reports for leadership.
 
 
 
 Requirements
 
 
 Strong data entry accuracy and organizational skills.
 
 
 
 Experience With Excel And Billing/ERP Systems Preferred.
 
 
 Good communication and problem-solving ability.
 
 
 Familiarity with invoicing processes and financial terminology.
 
 
 
 Compensation
 
 
 Competitive salary + potential billing performance bonuses.
 
 
 Benefits depend on employer and location.
 
 
 Clear upward mobility into AR/AP or Finance Operations.
 
 
 Credit Score Requirement
 
 
 Since the role involves handling billing and payment data, a mandatory background and credit verification is required.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Billing Operations Specialist

Conexus

<div>
 
 
 About the Role
 
 
 
 We are seeking a detail-oriented and proactive People Operations Specialist to support our clients growing U.S. employee population of approximately 400 employees. This role will focus heavily on payroll administration, benefits coordination, HR/people analytics reporting, and managing our PEO relationship. The ideal candidate thrives in a fast-moving environment, enjoys process improvements, and brings strong customer-service orientation to employee support.
 
 
 
 
 
 Key Responsibilities
 
 
 
 Payroll Administration
 
 
 <ul>
 <li>
 Coordinate end-to-end payroll processing through the PEO Paychex, ensuring accuracy and compliance across multiple states.
 </li>
 <li>
 Review payroll data (comp changes, bonuses, stipends, deductions, leaves, terminations) for accuracy before submission.
 </li>
 <li>
 Troubleshoot payroll issues and work with the PEO to resolve discrepancies quickly.
 </li>
 <li>
 Maintain payroll documentation, audit reports, and approval workflows.
 </li>
 <li>
 Ensure payroll changes are processed in a timely manner aligned with pay cycles and deadlines.
 </li>
 </ul>
 
 
 Benefits Administration
 
 
 <ul>
 <li>
 Serve as the first point of contact for employee benefits questions related to health, dental, vision, disability, FSA/HSA, 401(k), and other offerings through the PEO.
 </li>
 <li>
 Coordinate annual open enrollment, communications, and employee support.
 </li>
 <li>
 Process benefit enrollments, life event changes, leaves of absence, and terminations in the PEO system.
 </li>
 <li>
 Partner with the PEO on compliance with ACA, ERISA, COBRA, and other benefit regulatory requirements.
 </li>
 <li>
 Support vendor escalations including claims issues and coverage corrections.
 </li>
 </ul>
 
 
 PEO Administration &amp; HR Operations
 
 
 <ul>
 <li>
 Act as day-to-day liaison with the PEO for payroll, benefits, HRIS updates, compliance, and employee records.
 </li>
 <li>
 Audit employee data in the PEO system for accuracy and compliance.
 </li>
 <li>
 Maintain employee personnel files, onboarding/offboarding checklists, and standard HR workflows.
 </li>
 <li>
 Assist with multi-state compliance tasks including employment posters, onboarding state requirements, and reporting.
 </li>
 <li>
 Support policy updates, employee handbook revisions, and compliance with federal/state employment laws.
 </li>
 </ul>
 
 
 Reporting &amp; Analytics
 
 
 <ul>
 <li>
 Create, maintain, and distribute People Ops reports and dashboards (headcount, turnover, compensation, demographics, benefits utilization, etc.).
 </li>
 <li>
 Pull data from the PEO HRIS and other systems to support audits, budgeting cycles, and leadership requests.
 </li>
 <li>
 Support quarterly and annual audits (401k, workers comp, payroll, compliance).
 </li>
 </ul>
 
 
 Employee Support
 
 
 <ul>
 <li>
 Provide timely, high-quality service to employees and managers regarding payroll, benefits, HR systems, and general People Ops inquiries.
 </li>
 <li>
 Support onboarding and offboarding interactions, ensuring a smooth and compliant employee experience.
 </li>
 <li>
 Maintain confidentiality and handle sensitive information with discretion.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 3&ndash;5 years of HR or People Operations experience, preferably in a multi-state U.S. environment.
 </li>
 <li>
 Strong hands-on experience with PEO platforms (e.g., Insperity, TriNet, ADP TotalSource, Justworks, Paychex, etc.).
 </li>
 <li>
 Solid working knowledge of payroll processes, wage and hour rules, and standard HR controls.
 </li>
 <li>
 Experience administering benefits in partnership with a PEO or third-party administrator.
 </li>
 <li>
 Strong proficiency in HR systems, payroll tools, and Excel/Google Sheets (pivot tables, VLOOKUPs/INDEX MATCH).
 </li>
 <li>
 Excellent attention to detail, organization, and ability to maintain accuracy with high volumes of data.
 </li>
 <li>
 Strong customer-service skills and ability to handle sensitive and confidential information appropriately.
 </li>
 <li>
 Experience with multi-state employment compliance a plus.
 </li>
 <li>
 Bachelor's degree preferred, or equivalent experience.
 </li>
 </ul>
 
 
</div>

People Operations Specialist

<div>
 
 About xAI
 
 
 
 xAI&rsquo;s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge.
 
 
 Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity.
 
 
 We operate with a flat organizational structure. All employees are expected to be hands-on and to contribute directly to the company&rsquo;s mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important.
 
 
 All engineers are expected to have strong communication skills. They should be able to concisely and accurately share knowledge with their teammates.
 
 
 About the Role
 
 We are seeking a dedicated and detail-oriented People Operations Specialist to join our global People Operations team. In this role, you will play a critical part in delivering seamless support to employees and stakeholders across EMEA, APAC, and the Americas, ensuring an exceptional employee experience. You will handle sensitive employee information with the utmost confidentiality and integrity, focusing on data accuracy and process efficiency. The ideal candidate is a proactive team player with a client-service mindset, a passion for continuous improvement, and the ability to thrive in a fast-paced, dynamic startup environment.
 
 Responsibilities
 <ul>
 <li>
 Generate and manage HR documentation, including offer letters, contracts, and other employee-related materials with precision and efficiency.
 </li>
 <li>
 Oversee new hire onboarding processes, including HRIS audits, coordinating background checks, and collaborating with IT for laptop delivery.
 </li>
 <li>
 Support employee job changes, such as promotions, salary adjustments, and international transfers, ensuring smooth transitions.
 </li>
 <li>
 Manage the off-boarding process, maintaining compliance and data integrity throughout.
 </li>
 <li>
 Create, maintain, and audit employee files to ensure accurate and up-to-date records.
 </li>
 <li>
 Leverage technology to streamline HR processes and enhance operational efficiency wherever possible.
 </li>
 <li>
 Serve as the first point of contact for employee inquiries on HR topics, providing timely and professional responses.
 </li>
 <li>
 Identify and recommend opportunities for continuous process improvement to enhance the employee experience.
 </li>
 </ul>
 Required Qualifications
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience.
 </li>
 <li>
 1+ years of experience in an HR administration, operations, or generalist role, with a strong preference for experience in the technology industry.
 </li>
 <li>
 Exceptional organizational skills with a proven ability to prioritize tasks and maintain confidentiality when handling sensitive information.
 </li>
 <li>
 Strong attention to detail and a commitment to data integrity and process accuracy.
 </li>
 <li>
 Ability to work effectively both independently and as part of a collaborative global team.
 </li>
 </ul>
 Preferred Qualifications
 <ul>
 <li>
 Experience with HRIS platforms and leveraging technology to improve HR processes.
 </li>
 <li>
 A client-service mindset with a passion for going above and beyond to support employees.
 </li>
 <li>
 Strong problem-solving skills and enthusiasm for identifying and implementing process improvements.
 </li>
 <li>
 High energy and adaptability to thrive in a fast-paced, dynamic startup environment.
 </li>
 <li>
 A sense of adventure and humor to navigate challenges with a positive mindset.
 </li>
 </ul>
 Annual Salary Range
 
 $72,000 - $95,000 USD
 
 Benefits
 
 Base salary is just one part of our total rewards package at xAI, which also includes equity, comprehensive medical, vision, and dental coverage, access to a 401(k) retirement plan, short &amp; long-term disability insurance, life insurance, and various other discounts and perks.
 
 
 
 xAI is an equal opportunity employer.
 
 
 
 California Consumer Privacy Act (CCPA) Notice
 
</div>

Global-e

<div>
 
 Global-e (Nasdaq: GLBE) is the world&rsquo;s leading platform to enable and accelerate global, direct-to-consumer cross-border e-commerce growth. We make selling internationally as simple as selling domestically for hundreds of retailers and brands worldwide.&nbsp;&nbsp;
 
 
 This role is primarily to oversee and monitor the movement of parcels from the merchant through the hub and successfully to the carrier. This involves actively visiting and working within a 3PL environment. Visiting merchants to train in the process to their operatives for merchant hub, hybrid and Global-e hub solutions. Liaising with the Tech Team to solve issues and answering CS queries through Zendesk. You will also be expected to work on all carrier exception reporting. You will need to be able to work well in a team but also be confident in working alone and making decisions.&nbsp;
 
 
 
 
 
 Requirements:
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s Degree preferred
 </li>
 <li>
 0-2 years&rsquo; experience
 </li>
 <li>
 Strong business and financial acumen
 </li>
 <li>
 Strong analytical skills
 </li>
 <li>
 Ability to work effectively as part of a team and independently
 </li>
 <li>
 Ability to effectively solve problems
 </li>
 <li>
 Creative and able to adapt quickly to change
 </li>
 <li>
 Strong written and verbal communication skills
 </li>
 <li>
 Strong organization and time management
 </li>
 <li>
 Proven abilities to manage multiple accounts at a time
 </li>
 <li>
 Proven track record of exceeding expectations
 </li>
 <li>
 Demonstrated ability to communicate, present and influence credibly and effectively at all levels of the organization, including executive and C-level
 </li>
 </ul>
 
 Salary: $60,000-$65,000
 
 
 Global-e is an equal opportunity employer. Our team is made up of people from a wide variety of backgrounds and lifestyles. We embrace diversity and welcome applications from people of all walks of life.&nbsp;
 
 
 Our people play the key role in our success, and we are always looking for more driven, talented, and ambitious individuals to join our growing international family.&nbsp;
 
</div>

E-Commerce Operations Specialist

ESPN

<div>The Product Marketing &amp; Subscriber Strategy team builds DTC strategies and tests roadmaps that drive growth, engagement and business results across subscription types. With a focus on optimizing the fan experience across touchpoints, from Marketing Landing Pages through upselling and cancellation flows, building loyal fans who understand the value proposition and stay subscribers. We understand the DTC business and effectively communicate and steer priorities through strategic and targeted marketing efforts.
The Senior Specialist Product Marketing will be responsible for managing transactional subscriber communications related to a variety of messages that need to be sent legally across email and in-app. This includes changes to price, terms of service, billing failures and other critical updates. The ideal candidate will have a strong background working and learning CMS environments and can work closely across teams to deliver timely build. This role reports into the Senior Director Product Marketing. This role is based in New York, NY.
Responsibilities:<ul><li>
Build and manage transactional communication templates across email and in-app, including changes to price, terms of service, building failures and other critical updates.</li><li>
Collaborate with cross-functional teams, including marketing, products and more to ensure seamless execution of communication plans.</li><li>
Analyze and interpret data to measure the effectiveness of executions and make data-driven recommendations for improvement.</li><li>
Work across technical teams for UMP and Cannonball.</li><li>
Ability to set up and run tests to deliver on KPIs and goals.</li><li>
Ensure all communications are compliant with legal and regulatory requirements.</li><li>
Create and maintain a content calendar for transactional communications to ensure timely and accurate delivery of updates.</li><li>
Stay up to date with industry trends and best practices to continuously improve communication strategies.</li><li>
This role may be required to take on additional tasks and responsibilities which include optimizing our Marketing Landing Pages (MLP&rsquo;s), SEO, and testing projects.</li></ul>
Required Qualifications:<ul><li>
Minimum of 4 years of experience in operations, technical or product marketing roles.</li><li>
Proven track record of developing and executing successful marketing strategies that drive business growth.</li><li>
Strong analytical skills, with the ability to interpret data and translate insights into actionable strategies.</li><li>
Excellent communication and collaboration skills, with the ability to work effectively across cross-functional teams.</li><li>
Passion for innovation and a commitment to staying ahead of industry trends and best practices.</li></ul>
Required Education:<ul><li>
Bachelor's degree in Marketing, Communications, Business or a related field</li></ul> 
#ESPNMedia 
The hiring range for this position in New York, NY is $110,100.00-$147,600.00 per year. The base pay actually offered will take into account internal equity and also may vary depending on the candidate&rsquo;s geographic region, job-related knowledge, skills, and experience among other factors. A bonus and/or long-term incentive units may be provided as part of the compensation package, in addition to the full range of medical, financial, and/or other benefits, dependent on the level and position offered.</div>

Senior Specialist Marketing Operations

Realign

<div>Job Type: Contract
Job Category: IT
Job Description
<div>Job Title: Oracle HCM Security Specialist 
Location : Remote 
Contract 
 
About the Role 
We are seeking an experienced Oracle HCM Security Specialist to manage and optimize security across all Oracle HCM Cloud modules. In this role, you will design and maintain 
secure access structures that protect sensitive HR data, ensure compliance with internal and external policies, and support seamless business operations.</div><div>
You&rsquo;ll collaborate with cross-functional teams in HR, Payroll, and IT to deliver a secure, efficient, and compliant HCM environment that supports the organization&rsquo;s people strategy.</div><div> 
Key Responsibilities 
<ul><li>Design, configure, and manage HCM Security Console roles, including job roles, abstract roles, and data roles across all HCM modules.</li><li>Implement role-based access control (RBAC) and ensure compliance with segregation of duties (SoD) and data privacy standards.</li><li>Define and maintain security profiles (Person, Payroll, Absence, Workforce Structures, etc.) to manage data visibility and user access.</li><li>Manage user provisioning, role assignments, and perform periodic access reviews and audits.</li><li>Partner with functional teams (HR, Payroll, Benefits, Talent) to gather and validate security requirements.</li><li>Support quarterly Oracle Cloud updates by analyzing and testing security impacts.</li><li>Maintain documentation, audit logs, and compliance artifacts (SOX, GDPR, etc.).</li><li>Provide end-user training and guidance on security best practices.</li></ul></div><div> 
HCM Modules Covered 
<ul><li>Core HR</li><li>Payroll</li><li>Absence Management</li><li>Compensation &amp; Benefits</li><li>Talent Management (Goals, Performance, Learning, Succession)</li><li>Oracle Recruiting Cloud (ORC)</li><li>Time &amp; Labor</li><li>Workforce Structures</li></ul></div><div> 
Qualifications 
<ul><li>Bachelor&rsquo;s degree in Information Systems, Computer Science, Human Resources, or a related field.</li><li>3&ndash;7 years of experience in Oracle HCM Cloud Security Administration.</li><li>Strong understanding of Oracle Security Console, data roles, security profiles, and role provisioning workflows.</li><li>Hands-on experience across multiple HCM modules listed above.</li><li>Familiarity with HCM Extracts, OTBI, and BI Publisher security layers.</li><li>Knowledge of data privacy, SOX, and audit compliance frameworks.</li><li>Excellent communication, documentation, and analytical skills.</li></ul></div><div> 
Preferred Qualifications 
<ul><li>Oracle Certified Implementation Specialist (HCM Cloud Security or Core HR).</li><li>Experience with Fusion HCM implementations or upgrades.</li><li>Knowledge of integration security (OIC, REST API, HDL).</li></ul></div>
Required Skills
ANNOTATION SPECIALIST CLOUD SECURITY ENGINEER</div>

Oracle HCM Security Specialist-7

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181 operations specialist jobs IN New York

Operations Specialist

Billing Operations Specialist

People Operations Specialist

People Operations Specialist

E-Commerce Operations Specialist

Senior Specialist Marketing Operations

Oracle HCM Security Specialist-7