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operations executive

Dhofar Global

The Role
 The Operations Executive is responsible for managing the end-to-end order fulfilment process from order receipt to customer delivery. This includes processing customer purchase orders, preparing invoices and delivery orders, coordinating with warehouse and transportation teams, handling related financial transactions, and maintaining accurate records in ERP and related systems. The role also provides customer service support and ensures compliance with company and regulatory requirements. Order Processing & Fulfilment • Receive, review, and verify customer purchase orders. • Check stock availability in ERP and ensure readiness for dispatch. • Prepare accurate invoices and delivery orders per company policy. • Submit invoices to customers and upload to ERP portals as required. • Coordinate with the warehouse and drivers for timely deliveries. • Track delivery status, resolve delays, and close open orders. • Maintain proof-of-delivery documentation. Customer Service • Respond to inquiries and resolve delivery or product-related issues. • Maintain positive customer relationships through proactive communication. Financial Management • Handle cash and cheque collections where applicable. • Maintain accurate transaction records and reconcile with Finance. • Ensure timely handover of payments to Finance with proper documentation. Administrative & Reporting • Scan, file, and maintain operational documents in sequence. • Update ERP system with accurate transaction data. • Prepare weekly and monthly operational reports. Product Service & Maintenance • Install, service, and maintain dispensers and diffusers. • Provide consumables and manage sample deliveries. • Retrieve, dispose, and record returned equipment. Compliance & Governance • Avoid manual corrections to system-generated documents; follow authorized processes. • Ensure adherence to local laws, regulations, and company policies.
 
Requirements
 <ul>
<li>Basic: High School Diploma or equivalent. • Preferred: Diploma/Certificate in Business Administration, Supply Chain Management, Office Management, Accounting, or Finance • Minimum 1–2 years in a similar role (operations, logistics, or customer service). • Experience in distribution/logistics operations. • ERP and TMS usage for order fulfilment and delivery tracking. • Knowledge of UAE customs, import/export procedures, and documentation. • Proficiency in Microsoft Office (Word, Excel, Outlook). • Excellent verbal and written English (Arabic preferred). • Strong organizational, problem-solving, and decision-making skills. • Ability to adapt to changing priorities and work flexible hours, including weekends and holidays.</li>
</ul>
About the company
 Dhofar Global is a regional key player in hygiene and public health solutions. The company is on a transformation journey to expand its product portfolio and geographic reach to serve customers across borders and industries while maintaining its positioning as a trusted partner in delivering sustainable solutions that enhance lives and lifestyles. Dhofar Global serves organizations in the United Arab Emirates, Oman, and Qatar, ranging from hotels to restaurants, catering suppliers, corporate businesses, cleaning and facility management, to companies in petroleum, aviation, telecom, automotive, healthcare, wellbeing and wellness, and much more. The company is a pioneer in e-commerce and provides comprehensive e-services, designed to empower organizations by simplifying their sourcing lifecycles while fostering meaningful relationships and enabling informed decisions. Its state-of-art e-services allow customers to: - Streamline their operations. - Save time, energy, and money by accessing all necessary information through a single, user-friendly platform and dashboard. - Seamlessly manage orders with personalized product suggestions, exclusive online discounts and promotions, tailored product searches, and customized pricing through quotation requests. - Effortlessly oversee every aspect of their orders, from data collection and placement to automation, shipment tracking, and payment monitoring along with real-time inventory management for efficient stock tracking, preventing overstocking or shortages. Dhofar Global believes that its human resources are its most valuable asset and is proud of the unwavering loyalty of its teams providing the best customer service in the industry.

Operations Executive

Delta Gulf

We are seeking a proactive and detail-oriented HR Executive specializing in Talent Acquisition and HR Operations to join our team in Muscat, Oman. The ideal candidate will have 2&ndash;3 years of hands-on experience in recruitment, onboarding, and HR coordination. Strong communication skills in English and a solid understanding of HR processes are essential.Key Responsibilities:<ul><li>Manage end-to-end recruitment process: sourcing, screening, interviewing, and onboarding.</li><li>Collaborate with department heads to understand staffing needs and deliver qualified talent on time.</li><li>Coordinate onboarding and induction programs for new hires.</li><li>Maintain and update employee records, ensuring accuracy and confidentiality.</li><li>Assist in daily HR operations, reporting, and compliance tasks.</li><li>Support employer branding initiatives and career events.</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field (HR specialization preferred).</li><li>2&ndash;3 years of experience in talent acquisition and onboarding.</li><li>Excellent communication and interpersonal skills in English (spoken and written).</li><li>Strong organizational and time-management abilities.</li><li>Must be currently based in Muscat, Oman.</li></ul>Job Type: Full-timePay: RO150.000 - RO220.000 per month

HR Executive (TA and OPS)

MTS Globe

<div>Company: DESERT GATE TOURISM - OMAN

An organization built on professionalism, extensive experience, and guest-centricity, Desert Gate was the long-sought dream of a visionary who established the company in 2004 as a supplier of the local needs of top-level tour operators in the UAE. Today, it is a full-fledged premium DMC, serving the seven emirates of the UAE, Oman, the Maldives, and its newest destinations Qatar and Mauritius. Over the years, the company has been recognised and rewarded for its innovative approach to product design as well as providing top notch service to its guests.

With a solid financial base complemented by a well-proven, reliable top management boasting 75 years of combined experience in the travel industry, Desert Gate envisions becoming the number one luxury travel group in the Gulf region, with a plan to expand its services to other destinations that are culturally connected to its home market.

Desert Gate is part of the MTS Globe group (www.mtsglobe.com) and through that partnership has access to the best-in-class technology and cleanest XML feed in the industry. Also, as a traditional DMC, Desert Gate has all you can expect from a first-rate ground handler, such as excellent contracting, creative excursions, and superior in-resort service levels.

We are seeking a Project Executive &ndash; Charter Groups to support the management and coordination of all operational aspects of charter group services, including airport transfers, excursions, and roundtrip programs. The role focuses on ensuring smooth execution of daily operational tasks, accurate system records, and timely communication between internal departments, suppliers, and field teams.

The ideal candidate is highly organized, detail-oriented, and possesses strong communication skills, with the ability to multitask and work effectively in a fast-paced environment.

Charter Airport Transfers
<ul><li>
Check and summarize seat production from supplier portals.</li>
<li>Update REPs and Operations teams on seat sales and allocations.</li>
<li>Prepare weekly passenger transfer lists and coordinate with the Snr Project Manager on vehicle allocation.</li>
<li>Send internal correspondence to the Operations team regarding charter transfers.</li>
<li>Create records in the system to ensure accurate data entry and traceability.</li>
<li>Generate invoices for charter-related services.</li>
</ul>
Excursion Management
<ul><li>
Track online and on-site excursion sales, maintaining daily and weekly updates.</li>
<li>Coordinate with the system administrator to correct data discrepancies or system errors.</li>
</ul>
Round Trip Coordination
<ul><li>
Track sales and ensure release of unsold rooms 19 days prior to group arrival.</li>
<li>Prepare and send rooming lists and LPOs to hotels according to confirmed itineraries.</li>
<li>Create system records for each group and communicate program details to Operations.</li>
</ul>
Administrative &amp; Support Functions
<ul><li>
Maintain updated operational records and ensure proper filing for audit and reference purposes.</li>
<li>Liaise with the finance department to support invoicing and reconciliation processes.</li>
<li>Support REPs with basic operational coordination when needed.</li>
<li>Contribute to daily communication flow between field staff, suppliers, and internal teams.</li></ul></div>
 
<ul><li>Bachelor&rsquo;s degree in Tourism, Hospitality Management, Business Administration, Event Management, or a related field preferred</li>
<li>Industry Experience &ndash; Minimum of 2-3 years of experience ravel, or event operations, preferably within a Destination Management Company (DMC).</li>
<li>Technical Acumen &ndash; good knowledge of reservation and operations systems and supplier portals.</li>
<li>Analytical Ability &ndash; Capable of tracking and reconciling data accurately across multiple systems.</li>
<li>Specialist Knowledge &ndash; a good understanding of group travel, charter logistics; destination product knowledge would be an advantage</li>
<li>Language Skills &ndash; Fluent in English (spoken and written) is essential, Polish language skills would be an advantage</li>
<li>IT Proficiency &ndash; Comfortable using reservation systems, Microsoft Office, and itinerary planning tools.</li></ul>

Project Executive – Charter Groups - DMC/Tourism

Muna Noor Manufacturing & Trading LLC

<div>
 
 Budget/Salary: Not specified
 
 
 Job Description: Proposal and Tenders
 
 
 Position: Proposal and Tenders Executive
 
 
 Location: Oman
 
 
 
 
 
 Job Summary:
 
 
 We are looking for a proactive and detail-oriented Proposal and Tenders Executive to manage the entire tender
 
 
 lifecycle, from identifying opportunities to submitting technical and commercial bids, while collaborating with sales,
 
 
 engineering, and project teams to ensure client requirements and high-quality standards are met.
 
 
 Key Responsibilities:
 
 
  Monitor client portals and tender websites to identify relevant opportunities in construction, mechanical, electrical,
 
 
 and oil &amp;amp; gas industries.
 
 
  Review tender documents and summarize key requirements, timelines, and deliverables for management.
 
 
  Prepare Prequalification and Vendor Registration documents.
 
 
  Draft high-quality technical and commercial proposals, tenders, and prequalification submissions.
 
 
  Coordinate with internal teams to gather required information, including export and legal documents.
 
 
  Manage the bid submission process, ensuring compliance and timely submission.
 
 
  Follow up on opportunities and submitted bids until a final decision is reached.
 
 
  Maintain and update the CRM system with tender activities, communications, and opportunity statuses.
 
 
  Develop and maintain strong relationships with clients and stakeholders.
 
 
  Stay updated on industry trends and best practices in proposal and tender management.
 
 
 
 
 
 Qualifications and Experience:
 
 
  Bachelor&rsquo;s degree in Engineering, Business Administration, or a related field.
 
 
  3&ndash;6 years of experience in a similar role with strong background in tenders and technical submissions.
 
 
  Experience in construction, mechanical, electrical, and/or oil &amp;amp; gas industries is essential.
 
 
  Demonstrated experience navigating and managing client/tender portals.
 
 
  Familiarity with commercial, legal, and export documentation.
 
 
 
 
 
 Desired Skills and Attributes:
 
 
  Passionate and Proactive: Self-starter with a strong drive to succeed.
 
 
  Tech-Savvy: Proficient in Microsoft Office and familiar with online tender portals and CRM software.
 
 
  Thrives under Pressure: Ability to meet tight deadlines effectively.
 
 
  Excellent Communication: Strong written and verbal communication skills.
 
 
  Organized and Productive: Able to manage multiple bids simultaneously and meet deadlines.
 
 
  Team Player: Able to collaborate effectively across departments.
 
 
 
 
 
 Technical Skills (A Plus):
 
 
  Knowledge of AutoCAD and SolidWorks is advantageous.
 
 
 
 
 
 Working Conditions:
 
 
  The position is based in Oman, with travel required between different industrial sites as necessary.
 
 
 
 
 
 Application Process:
 
 
 Interested candidates are invited to submit their CV and cover letter, along with relevant certifications and professional
 
 <ul>
 <li>
 references, to kawther@munanoor.com by 16/10/2025.
 </li>
 </ul>
</div>

Proposal and Tenders Executive

Q.S. Maritime L.L.C

<div>
 
 
 Welcome to QS Maritime LLC
 
 , a pioneering Omani company at the forefront of port management and development in the Sultanate of Oman. Established with a vision to transform and optimize port operations, we strive to meet the dynamic demands of global trade and commerce while supporting Oman&rsquo;s long-term economic growth.
 
 
 Our journey began with the management of the prestigious
 
 Shinas Port
 
 , and we are committed to expanding our portfolio to include other strategic ports across the region. By leveraging deep industry expertise, innovation, and local insights, we are building
 
 world-class port facilities
 
 that empower businesses, enhance supply chains, and foster sustainable development.
 
 
 
 
 
 
 Role: Chief Operating Officer (COO)
 
 
 
 
 
 
 Location: Muscat, Oman | Full-time, On-site
 
 
 
 
 
 
 
 QS Maritime is seeking an experienced and visionary Chief Operating Officer
 
 to lead and oversee all aspects of our operations. The COO will play a critical role in ensuring operational excellence, financial sustainability, and the successful execution of port development projects.
 
 
 As a key member of the executive team, the COO will drive strategic initiatives, optimize processes, and cultivate a culture of high performance, innovation, and compliance.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Oversee daily operations and ensure alignment with the company&rsquo;s strategic vision.
 </li>
 <li>
 Develop, implement, and monitor robust business and operational plans.
 </li>
 <li>
 Manage budgets, financial performance, and ensure long-term organizational stability.
 </li>
 <li>
 Streamline processes to drive operational efficiency and service excellence.
 </li>
 <li>
 Analyze key performance metrics to evaluate progress and identify improvement opportunities.
 </li>
 <li>
 Ensure compliance with national and international standards, regulations, and industry best practices.
 </li>
 <li>
 Lead and manage port development phases, including planning, construction, and operational integration.
 </li>
 <li>
 Collaborate with the CEO and executive leadership team to drive strategic growth initiatives.
 </li>
 <li>
 Inspire and mentor large teams to achieve operational goals and foster a high-performance culture.
 </li>
 </ul>
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Minimum
 
 15 years of progressive experience
 
 in operations, business management, or related fields.
 </li>
 <li>
 Proven expertise in
 
 business planning, financial management, and budgeting
 
 .
 </li>
 <li>
 Strong
 
 analytical skills
 
 with the ability to make data-driven decisions.
 </li>
 <li>
 Demonstrated success in
 
 leading large teams and managing complex operations
 
 .
 </li>
 <li>
 Exceptional leadership, communication, and stakeholder management skills.
 </li>
 <li>
 Experience in the
 
 maritime, shipping, or logistics industry
 
 is highly advantageous.
 </li>
 <li>
 Bachelor&rsquo;s degree in
 
 Engineering, Business Administration, Management
 
 , or a related field.
 </li>
 <li>
 
 MBA or equivalent postgraduate qualification
 
 strongly preferred.
 </li>
 </ul>
 
 
 
 
 
 Why Join QS Maritime?
 
 
 <ul>
 <li>
 Be part of a transformative journey shaping the future of Oman&rsquo;s logistics and maritime industry.
 </li>
 <li>
 Lead high-impact projects with national and regional significance.
 </li>
 <li>
 Collaborate with a dynamic executive team in a forward-thinking organization.
 </li>
 <li>
 Competitive executive-level compensation package.
 </li>
 </ul>
 
 
 
</div>

Chief Operating Officer

BookTax Outsourcing

Job Title: Warehouse Executive (Omani National Only)Location: Oman Department: Supply Chain / Logistics Industry: Pharmaceutical Experience Required: Minimum 2 years Employment Type: Full-time Nationality: Omani onlyJob Summary:We are seeking a reliable and experienced Omani Warehouse Executive to join our pharmaceutical company. The ideal candidate will be responsible for managing warehouse operations with a focus on dispatches, stock handling, and occasional delivery of pharmaceutical products.Key Responsibilities:<ul><li>Handle daily warehouse operations, including receiving, storing, and dispatching goods.</li><li>Prepare and process dispatch documents, invoices, and delivery notes.</li><li>Ensure timely and accurate dispatch of pharmaceutical products to clients and internal departments.</li><li>Maintain proper inventory records and assist in periodic stock checks.</li><li>Operate warehouse equipment (e.g., pallet jacks, barcode scanners) as required.</li><li>Follow Good Distribution Practices (GDP) and company SOPs at all times.</li><li>Occasionally deliver goods to pharmacies, hospitals, or clinics when required.</li><li>Ensure compliance with health and safety standards and pharmaceutical regulations.</li><li>Coordinate with logistics and sales teams for order fulfillment.</li></ul>Requirements:<ul><li>Omani National (mandatory)</li><li>Minimum 2 years of experience in warehouse/logistics; experience in pharmaceutical industry preferred.</li><li>Basic knowledge of warehouse systems and inventory management.</li><li>Ability to lift and move packages safely.</li><li>Valid Omani driving license (preferred, for delivery purposes).</li><li>Good communication skills and team spirit.</li><li>Familiarity with basic computer systems (MS Office, warehouse software).</li></ul>Benefits:<ul><li>Competitive salary and allowances</li><li>Medical insurance</li><li>Training and development opportunities</li><li>Career growth within a reputable pharmaceutical company</li></ul>To Apply: Send your updated CV to hr@blackswanbss.com with the subject line: &quot;Warehouse Executive &ndash; Omani Applicant&quot;Job Type: Full-timePay: RO300.000 - RO400.000 per month

Warehouse Supervisor

BIN HAM GROUP

Position: Operations ManagerOur prestigious 5-star hotel is on the lookout for an Operations Manager who thrives on excellence, knows how to lead diverse teams, and brings both strategy and soul to every guest touchpoint.What You&rsquo;ll Be Doing:- Overseeing daily hotel operations with a strong focus on F&amp;B excellence - Leading F&amp;B outlets to deliver elevated dining experiences -Driving guest satisfaction, operational efficiency, and revenue growth - Coaching department heads and ensuring top-tier service standards - Collaborating with executive leadership on strategy, budgets, and innovationWhat We&rsquo;re Looking For: - Proven experience in luxury hotel operations, especially within the F&amp;B sector - Strong leadership and team development skills - A passion for hospitality and a keen eye for detail - Ability to thrive in a fast-paced, guest-centric environmentJob Type: Full-timePay: RO1,500.000 - RO2,000.000 per month

Operations Manager

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