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office operations coordinator

operations specialist

Amazon

<div>
 
 Description
 
 
 
 Be part of a groundbreaking initiative that's reshaping e-commerce across MENA! Amazon Now Operations is launching innovative business models, and we're seeking a detail-oriented Project Support Specialist to drive our success.
 
 
 About the Role: Join our dynamic team as we revolutionize fast delivery through our 1P Stores initiative. This role combines operational excellence with project support to ensure seamless store launches and operations.
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Execute and monitor store launch programs through systematic site visits
 </li>
 <li>
 Maintain and update comprehensive project checklists
 </li>
 <li>
 Manage non-inventory stock using Coupa (Amazon's Purchasing System)
 </li>
 <li>
 Coordinate with vendors and internal stakeholders to ensure inventory accuracy
 </li>
 <li>
 Identify and escalate potential risks and concerns
 </li>
 <li>
 Drive process improvements and implement best practices
 </li>
 <li>
 Support the development and execution of new business models
 
 
 </li>
 </ul>
 What You'll Need:
 
 
 <ul>
 <li>
 Strong analytical and problem-solving skills
 </li>
 <li>
 Excellent attention to detail and organizational abilities
 </li>
 <li>
 Experience in inventory management or retail operations (preferred)
 </li>
 <li>
 Strong communication and stakeholder management skills
 </li>
 <li>
 Ability to work independently and manage multiple priorities
 </li>
 <li>
 Proficiency in Microsoft Office and inventory management systems
 
 
 </li>
 </ul>
 Why Amazon Now?
 
 
 <ul>
 <li>
 Be part of Amazon's next big innovation in MENA
 </li>
 <li>
 Work with cutting-edge technology and processes
 </li>
 <li>
 Contribute to transforming the customer shopping experience
 
 
 </li>
 </ul>
 Join us in making history as we continue to innovate and deliver exceptional service to our customers. At Amazon, we're committed to being Earth's most customer-centric company, and we need passionate individuals like you to help us achieve this vision.
 
 
 
 Basic Qualifications
 
 
 
 <ul>
 <li>
 Bachelor's degree
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 2+ years of manufacturing or customer-facing environment experience
 
 
 </li>
 </ul>
 Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.
 
 
 
 
 Company
 
 - Afaq - Warehouse Branch - J02
 
 
 Job ID: A10468379
</div>

Project Support Specialist, Amazon Now

Tap Payments

<div>About Tap
Tap Payments is revolutionizing online payments across the MENA region by connecting businesses with simple, unified payment experiences. We need exceptional talent to help us on this journey. 
The Operations Team
Great ideas aren't enough. To build a truly global business, we need great experiences. Join our operations team and help build, operate, and scale our customer, financial and administrative operations across the Middle East and beyond. Yalla! let's do this
As a Tapster you will:<ul><li>
Perform reconciliations between Internal systems, Payment Gateways and Banks</li><li>
Ensure Refunds/Chargebacks are processed on time. Collaborate and maintain a healthy relationship with the Acquirer Bank (s) for timely processing</li><li>
Conduct Internal Controls review and reconciliation between the sales captured on Operation System against the payment gateways to identify the range/level of difference</li><li>
Execute Internal Controls &amp; Reviews of existing and new merchants onboarded within Tap from a Finance perspective to avoid probable Monetary issues</li><li>
Act as a Liaison between the merchants and the acquirer banks and various functional departments within the firm</li><li>
Participate in meetings and discussions on collaboration, processes, technical front and implement best practices</li><li>
Comply with the Internal Finance Operating procedures and rules and regulations</li><li>
Carry out other duties, as assigned based on the demands of the business and growth of the role</li></ul>
What you will bring to the party:<ul><li>
Up to 3 years of role-specific experience in Financial Services/Fintech/High-Growth Startups</li><li>
Preferred degree, but real-world experience is also accepted.</li><li>
Ability to establish credibility and internal relationships</li><li>
Understanding of client/merchant/stakeholder care</li><li>
Awareness of how your role supports the business</li><li>
Enthusiasm for working in a growing fintech</li><li>
Strong proficiency in Microsoft Excel and financial software.</li><li>
Ability to work in a team and follow daily tasks</li><li>
Skills and knowledge to actively participate in meetings</li><li>
Ability to deliver work on time</li><li>
Problem-solving and quick-thinking skills</li><li>
Ability to organize information and ask relevant questions</li><li>
Strong communication skills in English, with a preference for Arabic language ability</li></ul> 
 
 
Are you ready to shape the future of payments in MENA?</div>

Financial Operations Consultant

Qiddiya Investment Company

<div>General Summary
Qiddiya City is an exciting new destination city right on the doorstep of Riyadh, Kingdom of Saudi Arabia. The city plan will include 25 distinct masterplan districts across sports, entertainment, arts and culture, and mixed-use areas, residential communities and nature. Qiddiya City will eventually be home to more than 600,000 residents and host millions of visitors and experience seekers yearly.
The Sales and Leasing Performance Unit (PLU) within Qiddiya is responsible for developing best practice sales and leasing standards and expertise within the organisation. At the heart of this unit sits the Qiddiya Real Estate LearnLab (QREL), a digital-first, gamified learning academy, designed to drive measurable commercial capability development across the Sales and Leasing function.
The Senior Specialist &ndash; Training Administration role reports directly to the Senior Manager, Digital Systems. This role is the operational backbone of the learning platform, aimed at ensuring that learners are correctly configured, content is accurately published and maintained, training schedules are coordinated, and learning data is surfaced in a meaningful and timely way through dashboards and reporting.
About the Role/Project Scope
This is a highly organised, detail-oriented, and platform management role that requires a strong working knowledge of LMS/LXP administration, digital content authoring, data and dashboard management, and learner coordination. The Senior Specialist &ndash; Training Administration will work closely with the other teams of the Qiddiya Real Estate LearnLab (QREL) to ensure the platform runs smoothly, learners receive a seamless experience, and senior stakeholders have the operational data it needs to make informed decisions. 
Key Responsibilities
LMS/LXP Administration and Learner Account Management<ul><li>Serve as the day-to-day LMS/LXP administrator for the Qiddiya Real Estate LearnLab online academy, managing all learner-facing configuration across internal and external learner audience.</li><li>Create, manage, and maintain learner accounts in Qiddiya&rsquo;s LMS/LXP, including user provisioning, role assignment, cohort allocation, and access management across all active learning programmes.</li><li>Process new learner onboarding requests, ensuring accurate data entry, correct role tagging, and timely account activation so that learners can access their assigned programmes without delay.</li><li>Manage learner enrollments, unenrollment, and transfers between programmes and cohorts in Qiddiya&rsquo;s LMS/LXP, maintaining an accurate and up-to-date learner register at all times.</li><li>Configure and maintain smart groups, learning paths, and auto-enrolment rules within Qiddiya&rsquo;s LMS/LXP to ensure learners are automatically directed to the correct content based on their role, BU, and cohort.</li><li>Administer completion certificates and badge awards within Qiddiya&rsquo;s LMS/LXP, ensuring all gamification mechanics including points allocation, badge triggers, and leaderboard entries fire correctly and are verified against test results.</li><li>Troubleshoot learner access issues, SCORM loading errors, completion tracking failures, and platform navigation problems, escalating to the Senior Manager, Digital Systems where platform-level resolution is required.</li><li>Maintain the QREL learner database as a live and accurate record, auditing regularly for duplicate accounts, inactive users, or misassigned roles.</li></ul>
Training Schedule Coordination and Programme Administration<ul><li>Coordinate and manage the QREL training calendar, scheduling live learning sessions, instructor-led workshops, onboarding events, and assessment windows across all cohorts and BU audiences.</li><li>Send calendar invitations, pre-session communications, joining instructions, and preparation materials to learners and facilitators ahead of scheduled training sessions.</li><li>Track attendance and participation for all live and scheduled training events, maintaining accurate session records and flagging non-attendance to the relevant Anchor or BU lead.</li><li>Coordinate logistics for in-person training sessions including room booking, materials preparation, equipment checks, and facilitator support where required.</li><li>Maintain a forward-looking training schedule that is shared with the DS team, Learner Experience team, Programs team, and relevant BU stakeholders on a regular basis.</li><li>Manage training waitlists, cohort capacity, and scheduling conflicts, escalating prioritisation decisions to the Senior Manager, Digital Systems where required.</li><li>Support post-training administration including assessment distribution, feedback survey deployment, and completion record updates in Qiddiya&rsquo;s LMS/LXP following live sessions.</li></ul> 
Content Authoring and Publishing in LMS/LXP<ul><li>Author, build, and publish learning content within Qiddiya&rsquo;s LMS/LXP using the platform's native authoring tools, including course builder, module cards, scenario cards, question cards, survey cards, and reflection prompts.</li><li>Support the production of bite-sized digital learning assets in LMS/LXP including knowledge checks, pre-assessments, placement tests, and spaced repetition review cards aligned to the QREL content architecture.</li><li>Apply and maintain the QREL metadata taxonomy across all published content in LMS/LXP, ensuring every module carries the correct realm tag, skill tag, language tag, audience tag, and content type classification.</li><li>Manage content version control in LMS/LXP, archiving outdated or superseded modules correctly to protect completion records and learner history while keeping the active content catalogue clean and accurate.</li><li>Conduct regular content audits within the LMS/LXP catalogue to identify and resolve tagging errors, broken SCORM links, incorrect completion criteria, or sequencing issues.</li><li>Coordinate with the Programs team and Accenture on the timely receipt of SCORM files, reviewing each upload against the content acceptance criteria before publishing to the live environment.</li></ul>
Dashboard Management and Reporting<ul><li>Build, maintain, and update QREL learning dashboards within LMS/LXP Insights and Power BI, ensuring that real-time and periodic reports are available to the DS team, Learner Experience team, BU Training Leads, and senior stakeholders.</li><li>Produce regular operational reports covering learner completion rates, module engagement, assessment scores, at-risk learner flags, and platform activity volumes, distributing these to the relevant stakeholders on an agreed reporting cadence.</li><li>Monitor Qiddiya&rsquo;s LMS/LXP Insights on a daily and weekly basis, identifying completion gaps, engagement drops, or data anomalies and escalating to the Senior Manager, Digital Systems with a clear summary and recommended action.</li><li>Maintain the four-view QREL reporting suite &mdash; Learning Administrator, BU Training Lead, Senior Stakeholders, and Performance Team &mdash; ensuring dashboards are accurate, up to date, and aligned to the agreed KPI framework.</li><li>Track and report on platform health metrics including login frequency, session duration, active learner counts, at-risk content flags, and notification open rates, providing weekly summaries to the Senior Manager, Digital Systems.</li><li>Ensure all learner data and reporting outputs are handled in accordance with QREL data governance standards and Qiddiya's data privacy requirements.</li></ul>
Stakeholder Coordination and Communication<ul><li>Act as the first point of contact for learner queries, access issues, and platform questions, responding promptly and escalating to the Manager/Senior Manager, Digital Systems and or other teams respectively, where platform-level intervention is needed.</li><li>Liaise with BU Training Leads and Anchors to communicate training schedules, completion deadlines, assessment requirements, and learner progress updates on a regular basis.</li><li>Coordinate with the Learner Experience (LX) team to ensure learner-facing communications, including launch announcements, welcome messages, and campaign content, are aligned to the QREL brand and distributed through the correct channels.</li><li>Work closely with the Programs and LX teams to ensure content is published correctly, learner pathways are configured accurately, and the learner experience is delivered consistently across every cohort and learning area.</li><li>Support the Senior Manager, Digital Systems in preparing materials, data summaries, and status updates for internal meetings, Steerco sessions, and vendor reviews.</li></ul> 
Requirements 
Skills and Attributes required/ desired
Essential (must have to perform the role):<ul><li>Bachelor's degree in Business Administration, Information Technology, Learning and Development, Education, or a related field.</li><li>Minimum 3 to 5 years of professional experience in a learning administration, LMS/LXP management, or digital learning operations role, preferably in a large organization.</li><li>Demonstrated working knowledge in managing a LMS/LXP (for examples Sana, Cornerstone, etc), including learner account management, content publishing, enrolment configuration, and reporting.</li><li>Experience uploading, configuring, and troubleshooting SCORM content within an LMS/LXP environment.</li><li>Proficiency in building and maintaining dashboards and reports using LMS/LXP Insights, Power BI, or equivalent data visualisation tools.</li><li>Strong organisational skills with a high degree of accuracy and attention to detail in data entry, account management, and content configuration.</li><li>Working knowledge of digital learning authoring tools (Articulate/Elucidat/Mindsmith/Genially/iSpring/etc) or equivalent</li><li>Excellent written and verbal communication skills in English. Arabic proficiency is an advantage.</li><li>Strong interpersonal skills with the ability to coordinate effectively across multiple teams and stakeholders.</li><li>Ability to manage multiple workstreams simultaneously and prioritise effectively in a fast-paced environment.</li><li>High proficiency in Microsoft 365 including SharePoint, Teams, Excel, and PowerPoint.</li></ul>
Desirable (advantageous):<ul><li>Prior experience working within a Sales and Leasing, real estate, or commercial capability development environment.</li><li>Familiarity with gamification mechanics in a learning platform context, including points, badges, leaderboards, and progress-based unlocking.</li><li>Experience producing or administering bilingual English and Arabic learning content, including familiarity with right-to-left formatting and Arabic SCORM testing.</li><li>Experience working within a parent-child LMS/LXP node structure or multi-entity learning environment.</li></ul> 
Preferred Background and experience
<ul><li>Proven track record as an LMS/LXP administrator in a mid-to-large organisation, managing learner populations across multiple cohorts, business units, or geographies.</li><li>Experience managing LMS/LXP or an equivalent platform as a named administrator, with responsibility for end-to-end platform governance including user management, content publishing, and reporting.</li><li>Background in digital learning operations, with hands-on experience building and publishing content using native LMS authoring tools and SCORM-based modules.</li><li>Demonstrated experience producing and managing learning dashboards and data reports for multiple stakeholder audiences.</li><li>Track record of coordinating training schedules and programme logistics across a large and geographically distributed learner population.</li></ul>
Experience working within a structured content governance and metadata tagging framework.</div>

Senior Specialist - Training Administration - (CDU-029) 50012690

ACOUSTIEG

<div>
 Welcome to where every role drives real change. At ACOUSTIEG, we don't just offer jobs, we offer the chance to shape industries and transform communities. Join professionals who wake up knowing their work matters, solving challenges that impact millions. Founded in 2018, ACOUSTIEG is one of Saudi Arabia&rsquo;s leading companies in acoustic treatment and sound isolation. We deliver innovative solutions tailored to various sectors, from healthcare and education to residential and commercial projects. Ready to do work that matters? Explore our roles and join those making a real difference.
 
 
 Description
 
 
 Job Opportunity | Foreign Purchasing &amp; Logistics Specialist
 
 
 
 
 Location:
 
 Riyadh, Saudi Arabia
 
 
 Employment Type:
 
 Full-Time
 
 
 
 Role Overview:
 
 
 We are seeking a
 
 Foreign Purchasing &amp; Logistics Specialist
 
 to manage international procurement activities and ensure smooth coordination of logistics operations. The role focuses on sourcing, supplier management, and maintaining efficient supply chain processes.
 
 Requirements
 <ul>
 <li>
 
 Bachelor&rsquo;s degree in Supply Chain, Logistics, or related field
 
 </li>
 <li>
 
 Minimum 3 years of relevant experience
 
 </li>
 <li>
 
 Strong knowledge of international trade and customs procedures
 
 </li>
 <li>
 
 Experience working with shipping and logistics partners
 
 </li>
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 Proficiency in Excel and ERP systems
 
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 Good communication skills in English
 
 
 
 </li>
 </ul>
 Roles And Responsibilities
 <ul>
 <li>
 
 Manage international sourcing and procurement activities
 
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 Evaluate and negotiate with overseas suppliers
 
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 Coordinate import and export operations, including documentation and clearance
 
 </li>
 <li>
 
 Monitor logistics processes and ensure timely delivery
 
 </li>
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 Track shipments and resolve operational issues
 
 </li>
 <li>
 
 Ensure compliance with regulations and internal procedures
 
 </li>
 <li>
 
 Coordinate with internal teams to align supply requirements
 
 </li>
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 Analyze data to support cost efficiency and performance
 
 
 
 </li>
 </ul>
</div>

Foreign Purchasing & Logistics Specialist

Lean Technologies

Lean Technologies is a Saudi Arabian fintech company that provides open banking infrastructure and financial data solutions to businesses and financial institutions.The People Operations Associate role at Lean Technologies in Riyadh is a full-time HR operations position focused on employee lifecycle management, compliance, and HR administration across Saudi Arabia and the UAE.Job descriptionKey responsibilities include:Managing employee onboarding and offboarding (contracts, IDs, system access).Maintaining accurate employee records in the HRIS.Supporting visa, immigration, and relocation processes for KSA and UAE.Responding to employee questions about leave, benefits, and HR documentation.Assisting with payroll data preparation and accuracy checks.Preparing HR reports and headcount dashboards.Tracking visa expirations, compliance deadlines, and other regulatory requirements.Improving HR processes through automation and documentation.RequirementsWe is looking for candidates with:At least 2 years of experience in HR Administration or People Operations.Experience with Saudi and UAE visa/immigration processes (preferred).Knowledge of HRIS systems and Microsoft Excel/Google Sheets.Strong attention to detail and organizational skills.Good written communication skills.Experience in a startup or fast-paced environment is a plus.Pay: From ﷼8,000.00 per monthWork Location: In person

People Operations Associate

WEbook.com

<div>Do you want to love what you do at work? Do you want to make a difference, an impact, transform peoples lives? Do you want to work with a team that believes in disrupting the normal, boring, and average?
If yes, then this is the job you're looking for ,webook.com is Saudi's #1 event ticketing and experience booking platforms in terms of technology, features, agility, revenue serving some of the largest mega events in the Kingdom surpassing over 2 billion sales.
Role Overview :
The Content Operations &amp; Data Entry Officer will be responsible for creating, reviewing, updating, and maintaining accurate content across digital platforms.
The role requires exceptional attention to detail, strong organizational skills, and the ability to manage high volumes of information accurately and efficiently.
Key Responsibilities<ul><li>
Create and update events, products, categories, venues, schedules, pricing information, and related platform content.</li><li>
Enter Arabic and English content accurately into content management and operational systems.</li><li>
Review submitted content for completeness, consistency, spelling, formatting, and accuracy.</li><li>
Upload images, descriptions, terms, schedules, seating information, and other relevant assets.</li><li>
Ensure platform listings are published correctly and within agreed timelines.</li><li>
Maintain consistent naming conventions, content structures, and data standards.</li><li>
Conduct regular quality assurance checks across web and mobile platforms.</li><li>
Identify missing, incorrect, outdated, or duplicated information and coordinate corrections.</li><li>
Manage content update requests received from internal teams and project stakeholders.</li><li>
Maintain trackers for pending, completed, and published content.</li><li>
Support urgent updates during events, launches, schedule changes, or operational incidents.</li><li>
Escalate technical issues, publishing errors, and data inconsistencies to the appropriate teams.</li><li>
Coordinate with operations, marketing, customer support, technology, and commercial stakeholders.</li><li>
Maintain confidentiality when handling unpublished events, pricing, schedules, and operational information.</li></ul> 
Requirements 
<ul><li>
2 or more years of experience in data entry, content operations, e-commerce operations, platform administration, or a similar role.</li><li>
Strong attention to detail and a high level of accuracy.</li><li>
Excellent Arabic and English typing and written-language skills.</li><li>
Comfortable working with content management systems, spreadsheets, dashboards, and digital tools.</li><li>
Good working knowledge of Microsoft Excel or Google Sheets.</li><li>
Ability to manage repetitive and high-volume tasks without compromising accuracy.</li><li>
Strong organizational and time-management skills.</li><li>
Ability to work under pressure and manage changing priorities.</li><li>
Experience in ticketing, events, e-commerce, sports, entertainment, or digital platforms is preferred.</li></ul></div>

Client Services Content Operations & Data Entry Officer

ACE Gallagher Arabia Insurance Brokers

<div>
 
 
 
 Job Summary
 
 
 
 
 
 
 
 To provide HR administrative support on day-to-day basis and support the HR team in providing a comprehensive HR service to managers and staff within the organization.
 
 
 
 
 
 
 
 Qualifications and experience
 
 
 
 
 
 
 <ul>
 <li>
 CIPD level 3 is preferred
 </li>
 <li>
 Bachelor's degree
 </li>
 <li>
 We are looking for a candidate with 3 years of experience in HR operations.
 </li>
 </ul>
 
 
 
 
 
 
 Main Responsibilities
 
 
 
 
 
 
 <ul>
 <li>
 Providing HR support to line managers and employees, explaining procedures and policies in a timely effective manner.
 </li>
 <li>
 Assisting the HR department in completion of HR projects.
 </li>
 <li>
 Assisting the HR department in administering the performance management system.
 </li>
 <li>
 Entering data into the database or HR system for maintaining accurate records.
 </li>
 <li>
 Providing data for and preparing management information reports and documents.
 </li>
 <li>
 Managing payroll, leave &amp; absence recording etc.
 </li>
 <li>
 Administering the probationary review time periods.
 </li>
 <li>
 Assisting the AVP/VP of HR with the maintenance and development of human resource procedures and policies.
 </li>
 <li>
 Counseling applicants and employees on rules, policies, benefits, procedures and job opportunities.
 </li>
 <li>
 Supporting in completion of job application materials and documents, and preparation of employment interviews and tests.
 </li>
 <li>
 Maintenance of department records, ensuring complete accuracy and confidentiality.
 </li>
 </ul>
</div>

Senior Human Resources Officer

Explore 139+ Operations specialist in Riyadh this August. Find roles across top companies and apply now to boost your career.