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payroll services specialist - seattle, wa Jobs in Seattle

payroll director

City of Seattle

<div><div><div><h2 class="jobSectionHeader"><b>Position Description</b></h2></div>
<p></p><div><p>The Office of City Finance (OCF) OCF is responsible for the financial operations of the City of Seattle. While working closely with the City's Budget Office, OCF oversees the City's financial control functions and enterprise reporting responsibilities and supports the goals set by the Mayor and the City Council by providing financial information and expertise. The Office of City Finance champions race and social justice and works progressively to realize the City's vision of racial equity by participating in the Race and Social Justice Initiative - RSJI, which requires fostering a relational culture and an openness to learn and apply new ideas and skills through an equity lens.</p><p><br>
The Director of Payroll provides strategic and operational leadership for organization-wide payroll, time and attendance, and staff scheduling functions. This role is responsible for the visioning, planning, implementation, and continuous improvement of payroll systems and processes to ensure accuracy, efficiency, compliance, and timely financial reporting.</p><p>
The Director oversees centralized payroll policy, compliance, and systems while coordinating with decentralized payroll staff across departments. This position ensures timely and accurate pay for City employees, manages complex tax compliance, leads payroll system upgrades, and maintains strong internal controls across the organization</p><p><b><br>
This position is open continuously until filled. To be considered for the first review of applications, you must submit a complete application by Tuesday, March 17, 2026, at 4:00 PM PST.</b></p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Job Responsibilities</b></h2></div>
<p></p><div><p><b>Payroll Strategy &amp; Operations</b></p><ul><li>
Lead the organization&rsquo;s payroll, time and attendance, and staff scheduling operations, ensuring timely and accurate compensation for all employees.</li><li>
Develop and execute a long-term payroll system and process strategy aligned with organizational goals.</li><li>
Oversee citywide payroll processing.</li></ul><p></p><p><b><br>
Policy, Compliance &amp; Controls</b></p><ul><li>
Develop, update, and enforce standardized payroll policies, procedures, and internal controls.</li><li>
Ensure compliance with all applicable federal, state, and local payroll laws and regulations, including FLSA requirements.</li><li>
Ensure accurate tax treatment, reporting, and remittance, including Forms 941 and other required filings.</li><li>
Serve as the primary liaison with tax authorities and regulatory agencies.</li></ul><p></p><p><b><br>
Systems Oversight &amp; Optimization</b></p><ul><li>
Accountable for all central payroll systems and integrations.</li><li>
Lead system implementations, upgrades, integrations, and troubleshooting in partnership with HR, Finance, IT, Labor Relations, and external vendors (e.g., Workday, PeopleSoft, ADP).</li><li>
Ensure accurate and timely data flow between payroll, timekeeping, scheduling, and accounting systems.</li></ul><p></p><p><b><br>
Audit, Reporting &amp; Risk Management</b></p><ul><li>
Plan, conduct, and oversee payroll audits to ensure data integrity, compliance, and control effectiveness.</li><li>
Provide detailed payroll reporting and analysis to senior leadership to support financial and operational decision-making.</li><li>
Maintain strong controls over ACH processes and payroll fund transfers.</li></ul><p></p><p><br>
 <b>Leadership &amp; Collaboration</b></p><ul><li>
Supervise and develop the central payroll team, foster high performance, collaborate with 40 City departments on complicated payroll issues and professional growth, and serve as backup to ensure business continuity.</li><li>
Lead a Payroll Business Function Network (or similar governance structure) to standardize processes, training, and best practices across decentralized payroll units.</li><li>
Collaborate closely with HR, Finance, Labor Relations, and departmental leaders to align payroll operations with broader organizational strategy.</li><li>
Serve as a trusted advisor and change leader across the organization.</li></ul><p></p><p><b><i><br>
Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice</i></b><b>.</b></p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Qualifications</b></h2></div>
<p></p><div><p><b>Minimum Qualifications</b>:</p><ul><li>
BA in Accounting, Finance, Public Administration, or comparable level of experience.</li><li>
Background in informatics, data management, or analytics.</li><li>
Documented history of leveraging expert-level knowledge of technology, payroll regulations, and related taxing requirements to consistently deliver accurate and timely payroll processing for a large, complex employer.</li><li>
Familiarity with governmental accounting regulations and compliance standards.</li><li>
Served in a senior leadership role providing direction and supervision to highly engaged and successful teams for over five years.</li><li>
Experience with implementation and operations of payroll and time capture systems.</li><li>
Working knowledge of Federal and Washington State payroll laws and regulations.</li><li>
Deep understanding of the Fair Labor Standards Act, overtime rules, and timekeeping requirements.</li><li>
Knowledge of payroll tax reporting, withholding, and remittance requirements.</li><li>
Familiarity with Automated Clearing House (ACH) procedures and payroll funding methodologies.</li><li>
Experience with accounting software and financial reporting.</li><li>
Knowledge of time and attendance and staff scheduling systems.</li><li>
Proven ability to manage complex, integrated systems and decentralized payroll environments.</li><li>
Demonstrated leadership skills with the ability to influence, lead change, and build consensus across diverse stakeholders.</li></ul><p></p><p><b><br>
Though not requirements, candidates will have some of the following experience, skills, and ability:</b></p><p><b>
Preferred Qualifications</b></p><ul><li>
Strong experience with Workday Payroll ERP (highly preferred).</li><li>
High level of integrity and commitment to public trust.</li><li>
Prepare data for public records or council/board presentations.</li><li>
Experience with government ERP systems (e.g., Tyler Technologies, Munis, SAP Public Sector, Oracle Public Sector).</li><li>
Certified Payroll Professional (CPP).</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Information</b></h2></div>
<div><p><b>PAY</b><br>
This full-time position is classified as an Accountable Pay for Executives (APEX). It is not covered under the Civil Service System and is FLSA-exempt (not eligible for overtime pay). The full salary range for this position is $66.88 - $110.35 per hour. After a pay equity and budget analysis, the salary range for this role has been identified as <b>$66.88-$95.00.</b></p><div></div><div><b><br>
Workplace Schedule/Environment:</b></div><div>
Hybrid schedule with remote work flexibility (<b>minimum 3 days/week in-office</b>). Individual schedules will be agreed upon by the employee and their supervisor. Work is performed both in an office environment. Collaborative, inclusive team environment.</div><p></p><p><b><br>
Application Process:</b></p><div>
Applications are reviewed after the posting closes. You must submit the following items to be considered for this position no later than <b>4:00pm</b> Pacific Time on the scheduled closed date.</div><div></div><ul><li><b><br>
Completed NEOGOV online application.</b></li><li><b>
Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications.</b></li><li><b>
Current resume indicating relevant experience, knowledge, skills, and education.</b></li></ul><p></p><p><br>
Your application may be <b>rejected</b> as incomplete if you do not include the relevant information in the application. Cover letters and/or resumes are not accepted in lieu of a completed application. Applications and/or Supplemental Questionnaires that state &ldquo;see my resume&rdquo; or &ldquo;see my personnel file&rdquo; are considered incomplete and will not be accepted.</p><p></p><p><b><br>
Background Check: </b>Applicants must successfully pass a background check, which will be conducted in accordance with Seattle&rsquo;s Fair Chance Employment Ordinance, SMC 14.17. Applicants will be given a chance to explain or correct background information and provide verifiable information of good conduct and rehabilitation.</p><p></p><p><b><br>
Why work at the City of Seattle?</b> The City of Seattle recognizes every City employee must play a role in ending institutional and structural racism. Our culture is the result of our behavior, our personal commitments, and the ways that we courageously share our perspectives and encourage others to do the same. To cultivate an antiracist culture, we seek employees who will engage in the Race and Social Justice Initiative by working to dismantle racist policies and procedures, unlearn the way things have always been done, and provide equitable processes and services.</p><p></p><p><b><br>
Benefits</b>: The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and-covered-family-members/most-employees-plans</p><p></p><p><b><br>
Who May Apply: </b>This position is open to all applicants who meet the minimum qualifications. The City of Seattle values diverse perspectives and life experiences. Applicants will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity. The city encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ, people with disabilities, veterans, and those with diverse life experience.</p></div></div></div><p></p>
<br><div></div><div><div><div><p>The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.</p></div></div></div>

Payroll Director

HematoLogics

<div><p><b>Human Resources Assistant</b></p><br>
<p>
</p><p>This part-time (24 hours per week), hourly, onsite position works under the direction of the Human Resources Director and Human Resources Operations Manager. The Human Resources Assistant will provide a wide range of support to the HematoLogics team and the Human Resources team in the matters of recruitment, onboarding, administration of employee benefits, and records management. An essential characteristic of this role is the consistent use of the utmost professional discretion when dealing with confidential matters, as the privacy of our team members is highly valued.</p><br>
<p></p>
<p><b>
Responsibilities include, but are not limited to:</b></p>
<ul>
<li>Records management for employee personnel files</li>
<li>Administrative support for the Human Resources team</li>
<li>Collaborates with our Accounting team for employee payroll and benefits matters</li>
<li>Benefits support for our staff, such as maintaining and answering staff&rsquo;s questions regarding anniversary awards, birthday recognition, and ORCA/parking</li>
<li>Assists with HR-related projects, such as presentations/flyers/guides to leadership, and all staff communication</li>
<li>Scheduling coordination for phone screens and interviews</li>
<li>Assists with recruiting efforts</li>
<li>HR audit support; (I-9, workers&rsquo; comp, benefits); maintaining required postings and notices</li>
<li>Helps with new employee orientation, onboarding and offboarding, ensuring new employees have a seamless integration into our organization</li>
<li>A reliable point of contact for all employees, helping triage questions and requests for a speedy and satisfactory resolution</li>
</ul>
<p><b>Qualifications:</b></p>
<ul>
<li>Human Resources experience <i>required</i>, either 1 year minimum of human resources academic studies or 1 year minimum of Human Resources-specific professional experience</li>
<li>Ability to work onsite in Seattle to be of service to our onsite laboratory staff</li>
<li>Demonstrates strong ability to work collaboratively and complete work efficiently and accurately</li>
<li>Exemplifies human resources as being a service-oriented role, by demonstrating empathy, a commitment to helping others, and excellent verbal and written communication skills</li>
<li>Takes direction well from others with a willingness to collaborate and go above and beyond daily duties</li>
<li>Demonstrates a growth mindset, continuously seeking to learn and grow in HR and HR-related fields</li>
<li>Adept with Microsoft Office Suite and BambooHR HRIS</li></ul></div>

Human Resources Assistant

Atlantic Street Center

<p>PURPOSE</p><p>The Executive Assistant is a full-time, regular, non-exempt position within the Administration Department, reporting directly to the Executive Director. Under the supervision of the Executive Director, this role provides complex, high-level administrative support to both the Executive Director and the Board of Directors. Responsibilities include conducting research, managing and responding to information requests, preparing correspondence, receiving visitors, scheduling conference calls, and coordinating and supporting meetings. In addition, the Executive Assistant serves as the agency&rsquo;s emergency preparedness coordinator and provides coordination and operational support for facilities and agency vans. The standard work schedule is Monday through Friday, typically 9:00 AM to 5:00 PM. This position requires superior daily attendance and the flexibility to provide occasional after-hours support as needed.</p><p>ESSENTIAL DUTIES</p><p>Executive correspondence and scheduling</p><ul><li>On a daily basis, sorts, reviews, prioritizes and routes email, mail and faxes based on established priorities for the Executive Director. Appropriately routes and files all central file information (letters, memos, Board information, meeting minutes, etc.) upon receipt.</li><li>Keeps informed of Executive Director&rsquo;s schedule and upcoming meetings and events.</li><li>Assists the Executive Director with the coordination and confirmation of meetings, appointments, travel arrangements, events, and the procurement of relevant information. Prepares presentation and other materials for meetings and appointments, drafts agendas, records and distributes minutes, and coordinates the meeting room logistics and refreshments.</li><li>Ensures Executive Director is prepared for meetings including refreshments and meeting materials.</li></ul><p>Correspondence, Documentation and Reports</p><ul><li>Performs word processing; drafts, edits, proofreads, formats, and finalizes Executive and Agency correspondence, documents, reports, and presentations for the Executive Director.</li><li>Ensures timely responses to correspondence. Prepares and follows up with Executive Director&rsquo;s correspondence: memos, &ldquo;Thank You letters, reports, follow-up phone calls.</li><li>Creates and maintains database information (e.g. Excel, donor database, etc.)</li><li>Maintains organizational system and files for ED&rsquo;s office which facilitates information flow to and from Executive Director&rsquo;s office such as: documents for signing, reviews, and/or approvals.</li><li>Coordinates and/or prepares draft MOUs or contracts for review and signing; ensures such documents are copied, filed, and routed appropriately.</li><li>Provides support with preparing Executive&rsquo;s expense reports, purchase orders, etc.</li><li>Assists with Agency&rsquo;s record keeping and document archiving needs, works with other Management Team members as needed.</li><li>Assists with special projects as directed by the Executive Director.</li></ul><p>Other operational / administrative duties</p><ul><li>Maintains a welcoming atmosphere for visitors; receives and supports visitors at Howland Building as needed.</li><li>Upon direction by the Executive Director, may provide administrative support to the agency&rsquo;s management team.</li><li>Facilitates payroll processing by the collection of timesheets, leave requests and time exception reports for the Executive Director.</li><li>Manages (tracks, orders, restocks) supply inventories for Howland Building.</li><li>Point of contact for repairs or issues related to Howland building copiers and fax machines.</li><li>Assists with All-Staff meeting agendas, hospitality, and taking of minutes.</li><li>Assists with Management team meeting minutes and hospitality.</li><li>Assists with the coordination of special and All-Staff events.</li><li>Coordinates Howland Conference room schedule and ensures that Howland conference room supplies are stocked, and room is ready for use.</li></ul><p>Emergency Preparedness Coordination</p><ul><li>Coordinates agency&rsquo;s preparedness for emergencies, including chairing an Emergency Preparedness Committee with a representative from each site/program area.</li><li>With the committee prepares, presents and conducts at least one emergency preparedness drill each year for the entire agency</li><li>Ensures that emergency supplies, go-kits and other supplies are in place at each site to support staff in an emergency situation.</li><li>Ensures that each site is connected to the local emergency preparedness community (usually operated by the City in which the site is located) and ensures regular communication with the site and the local community.</li></ul><p>Board and Fundraising Support</p><ul><li>Coordinates, distributes and files Board correspondence.</li><li>Prepares and keeps materials up-to-date for Board member orientations.</li><li>Assists with Board-related events such as retreats and social activities.</li><li>Attends Board and relevant Agency and community meetings.</li><li>Sends out meeting requests and follow up reminders for Board and Board committee meetings; makes confirmation calls in a timely manner.</li><li>Prepares agendas and handouts, sets up room and refreshments for Board, Executive Committee and other committee meetings, activities and presentations as directed by Executive Director.</li><li>Distributes Board and other meeting information in a timely manner. Drafts agendas, takes minutes, transcribes, and submits them for final approval by the Executive Director.</li><li>Maintains all Board records, such as contact lists and attendance records. Manages Board notebooks and manuals.</li></ul><p>OTHER DUTIES</p><ul><li>Supports and complies with the values, policies and practices of Atlantic Street Center.</li><li>Maintains and supports executive, management team, client and Agency confidentiality.</li><li>Works effectively as part of the Administrative Support Team.</li><li>Actively participates in Agency life and program activities. Attends internal agency meetings (e.g. All-Staff meetings, Administrative Support meetings, etc.).</li><li>Represents Agency and Executive Director in the community as requested.</li><li>Performs other related duties as assigned by Supervisor or Executive Director.</li><li>Submits personal timesheets, expenses, leave requests or other administrative requirements to supervisor in a timely fashion.</li></ul><p>QUALIFICATIONS</p><ul><li>High School Diploma or GED required, plus two years of college or technical school training in business administration or office and clerical skills or equivalent experience. Bachelor&rsquo;s degree preferred.</li><li>Minimum of three years&rsquo; experience as an administrative assistant.</li><li>Two or more years&rsquo; experience providing administrative support to a department head or executive: strongly preferred.</li><li>Available every weekday. Able to work a flexible schedule including evenings as needed.</li><li>Interest in social services and the community highly desirable. Must support Agency mission.</li><li>Paid or volunteer experience with non-profit organizations preferred.</li><li>Typing/word processing skills: 60 wpm.</li><li>Comfortable and proficient with technology, including the Office Suite of tools.</li><li>A professional manner and customer service attitude with donors, Board members, and volunteers.</li><li>Excellent organizational and problem-solving skills, and ability to complete multiple tasks with efficiency and accuracy within the agreed upon time, even with temporary increases in workload.</li><li>High attention to detail.</li><li>Excellent oral and written communication skills.</li><li>Maintain Participant and Agency confidentiality.</li><li>Respond quickly and efficiently to ever-changing situations with a high degree of flexibility.</li><li>Communicate effectively and professionally with people from diverse ethnic and professional backgrounds.</li><li>Maintain effective work relationships with co-workers, partners, and the general public.</li><li>Model appropriate and respectful conflict resolution skills. Manage difficult and stressful situations effectively and calmly.</li><li>Ability to cope effectively with pressure and stress.</li><li>A sense of humor and positive attitude that permeate stress and adversity.</li><li>Work with minimal supervision.</li></ul><p>WORKING CONDITIONS</p><ul><li>Work Hours: Superior daily attendance required; Monday through Friday, typically 9 am to 5 pm.</li><li>Position requires working some evenings and weekends (monthly evening board meetings).</li><li>Ability to lift 20 pounds, unassisted.</li><li>Long periods of sitting. Long periods in front of the computer screen, typing.</li><li>Valid Washington State driver&rsquo;s license and personal vehicle preferred in order to drive whenever necessary to meet program needs. Driving time should not exceed 10% of work week.</li></ul><p>DISCLAIMER</p><p>This job description indicates in general terms, the type and level of work performed as well as the typical responsibilities of employees in this classification. The duties described are not to be interpreted as being all-inclusive to any specific employee. Management reserves the rights to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job. Nothing in this position description changes the at-will employment relationship existing between Atlantic Street Center and its employees.</p><p>Job Type: Full-time</p><p>Pay: $29.00 - $34.00 per hour</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Employee assistance program</li><li>Flexible spending account</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Executive Assistant

DPR Construction

<div></div><div><div>Job Description</div><div><i>
This Job Requisition will be open through February </i><i>13, 2026 for</i><i> internal candidates to apply.</i></div><div></div><div>
Key Role:</div><div>
The Payroll Services Specialist ensures the timely capture, review, and preparation of accurate, payroll-ready time and pay data for craft and administrative employees within assigned business units. This role supports weekly payroll readiness by monitoring timesheet submission, reviewing entries for accuracy and compliance, and aligning data with company policies, union agreements, and wage and hour requirements.</div><div>
As the primary local, employee-facing payroll resource, the Payroll Services Specialist supports field and office employees with pay-related questions, timekeeping guidance, and routine issue resolution. The role partners closely with Shared Services Payroll, People Practice teams, and regional field leadership to support compliant payroll processing, appropriately escalate complex matters, and deliver a consistent, high-quality payroll experience.</div><div></div><div>
Responsibilities include but are not limited to:</div><ul><li>
Collect, review, and approve employee time across approved timekeeping systems (e.g., paper, Rhumbix, Smart Sheet), ensuring entries are complete, accurately classified, and submitted by payroll deadlines.</li><li>
Support of craft worker attestation process and requirements</li><li>
Perform first-pass review of time entries to identify and resolve anomalies, including overtime, double time, and leave hours prior to payroll submission.</li><li>
Support craft mobility within established guidelines and policies, including payroll coordination for employee movement between projects or entities.</li><li>
Participate in in-person craft meetings or field discussions as needed to provide payroll guidance and reinforce timekeeping expectations.</li><li>
Prepare and submit payroll corrections to Shared Services Payroll, including coordination of payroll overpayment repayments as needed.</li><li>
Serve as the primary local payroll point of contact for craft, administrative employees and regional field teams, responding to pay-related inquiries and supporting issue resolution.</li><li>
Communicate payroll deadlines, requirements, and expectations to field operations and regional leadership to support timely and accurate payroll processing.</li><li>
Support of preplanning, early communication and follow-through for non-normal payroll periods around holidays</li><li>
Ensure hire completion in CMiC, including tax elections, direct deposit, timekeeping access, and other downstream payroll-related onboarding and offboarding activities.</li><li>
Assist employees with payroll-related system access and navigation, including Corpay pay card setup, ADP account access, and retrieval of pay statements and year-end tax documents. Coordinate with IT and other support teams as needed to resolve access issues.</li><li>
Partner with the Fleet team to support payroll-related adjustments associated with vehicle assignments.</li><li>
Partner with People Practice Events Specialists to ensure timely information exchange and accurate payroll system updates related to employee transfers between the Family of Companies.</li><li>
Provide operational payroll support related to union agreements and pay practices, including coordination with union representatives as needed to support accurate time reporting, employee classification and payroll readiness. Escalate interpretation or compliance-related matters as appropriate.</li><li>
Ensure compliance with applicable payroll regulations, wage and hour requirements, union rules, and DPR policies and best practices.</li><li>
Maintain confidentiality and integrity of payroll information through adherence to established controls and data governance standards.</li><li>
Support business continuity, continuous improvement initiatives, and payroll-related projects as assigned.</li></ul><div></div><div>
Additional Requirements:</div><ul><li>
Working knowledge of payroll, timekeeping, and wage and hour concepts.</li><li>
Familiarity with multi-state payroll environments and unionized workforces preferred.</li><li>
Strong attention to detail with the ability to identify discrepancies and resolve issues proactively.</li><li>
Proficiency in MS Office applications (Word, Excel, Outlook); intermediate Excel skills preferred.</li><li>
Experience with construction payroll practices, job costing, or industry-specific systems, a plus.</li><li>
Ability to communicate clearly and effectively with field teams and centralized payroll functions.</li><li>
Bachelor&rsquo;s degree in accounting, Business Administration, Finance or Related field preferred.</li><li>
This role, like all Finance and Accounting roles, will require a background check prior to offer.</li><li>
This position is intended to be based in a local office/jobsite within the assigned region to support field and office teams through in-person partnership.</li><li>
Ability to communicate effectively in both English and Spanish is strongly preferred.</li></ul><div></div><div>
Work Characteristics:</div><ul><li>
Ability to adapt quickly to changing priorities in a fast-paced, deadline-driven environment.</li><li>
Strong customer service mindset with a collaborative, solution-oriented approach.</li><li>
Highly organized with a strong commitment to accuracy and follow-through.</li><li>
Ability to exercise sound judgment while knowing when to escalate issues appropriately.</li><li>
Collaborative team player who values open communication and cross-functional partnership.</li></ul><div></div><div>
Compensation Range - $52,500-$90,000</div><div></div><div>
Anticipated starting pay range:</div>
$25.25- $43.27<div><i>
Nothing is more important than your health and wellness. DPR offers a variety of medical, dental, vision and wellness benefits to keep you healthy. Read more about eligibility and available benefits programs</i></div><div><i>
for</i> <div>skilled craft and labor</div> or <div>experienced professionals and recent graduates</div>.</div><div></div><div>
DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world.</div><div></div><div>
Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together&mdash;by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek.</div><div></div><div>
Explore our open opportunities at <div>www.dpr.com/careers</div>.</div></div>

Payroll Services Specialist - Seattle, WA

Hoffman Construction Company

<div><p><b>Build What Matters. Create What&rsquo;s Next.
</b></p><p><b>Hoffman Construction </b>is a forward-thinking, self-performing builder specializing in technically complex, sustainable projects across advanced technology, mission critical, life sciences, healthcare, higher education, and commercial markets. Since 1922, we&rsquo;ve grown from entrepreneurial roots into a multi-billion-dollar, employee-owned enterprise&mdash;now a dynamic family of companies with a national presence and a legacy of excellence.
</p><p>At Hoffman Construction, your potential has room to grow. Whether you're on a jobsite or in a corporate office, you&rsquo;ll be empowered to take initiative, explore new paths, and shape the future of construction. We believe in building opportunity together&mdash;by unlocking talent, inspiring innovation, and driving forward the ideas that make a difference.
</p><p>Join us and benefit from:
</p><ul><li>Competitive pay and advancement opportunities
</li><li>Ongoing professional training and development
</li><li>Comprehensive benefits&mdash;including <b>free primary care for you and your family </b>through our dedicated clinics, health insurance, paid time off, and a generous retirement plan.
</li><li>A culture rooted in inclusion, collaboration, and respect.
</li></ul><p>We&rsquo;re hiring across all departments. <b>Discover your future with us.
</b></p><p>www.hoffmancorp.com/careers .
</p><p><b>Position Summary:
</b></p><p>The Field Office Manager plays a critical role in supporting construction operations by managing administrative and office functions on-site. Reporting to the Field Office Manager Director, this position works closely with the Project Superintendent, Project Manager, and subcontractors to ensure seamless project execution. The Field Office Manager is an integral member of the team driving efficiency, organization, and communication that significantly impact the project's success. By maintaining accurate documentation, coordinating logistics, and supporting the operations team, this role helps keep projects on track and running smoothly. To support Hoffman&rsquo;s dedication to its people this position is fully on site.
</p><p><b>Essential Responsibilities:
</b></p><ul><li>Manage security badging systems including background checks, issuing badges, and maintaining the badging database.
</li><li>Process monthly subcontract billings and all material invoices for the project.
</li><li>Track drug testing and safety orientation paperwork.
</li><li>Develop and maintain files, forms, purchase orders, subcontract files, meeting minutes, miscellaneous forms, etc.
</li><li>Type the project daily diaries, meeting minutes, and other assignments.
</li><li>Maintain job site server correspondence.
</li><li>Maintain office supplies needed for the job.
</li><li>Tracking and submitting hourly payroll to our Craft Payroll department.
</li><li>Perform responsibilities above as well as any other special projects in line with position expectations (i.e., employee lunches, running errands, etc.).
</li></ul><p><b>Qualifications:
</b></p><p>Position Related Skills
</p><ul><li>Proficient in Windows and Microsoft Office 365 (Excel, Word, Outlook, Power Point and Teams), and have a general understanding of working within a computer network.
</li><li>Working knowledge in JDE version A9.1 preferred.
</li><li>Working knowledge in Procore or Prolog preferred.
</li><li>Working knowledge of LCP Tracker preferred (certified payroll reporting).
</li><li>Ability to work well and maintain a cooperative attitude through high-pressure situations.
</li><li>Excellent time-management skills and ability to multi-task and prioritize work while frequently interrupted by phone calls and questions on work in progress.
</li><li>Excellent written and oral communication skills with an ability to develop strong interpersonal relationships.
</li><li>Ability to work well in a large professional setting. Patience and professionalism are essential.
</li><li>Must be a strong team player with the ability to collaborate with various personnel within and across departments and at all levels of leadership.
</li></ul><p>Professional Experience and Education
</p><ul><li>One (1) year of Accounting or Payroll, or similar experience required.
</li><li>At least one (1) year of accounting and office management experience in the construction, engineering or architectural (or related) field required.
</li><li>High School Diploma or GED required.
</li></ul><p><b>Physical and Mental Requirements:
</b></p><ul><li>Standing/Walking/Sitting: Workday is a combination of being stationary and moving about the work location.
</li><li>Must be able to work outdoors in varying weather conditions and on active construction sites.
</li><li>Must be able to climb stairs, to ascend and descend ladders, scaffolds, stairs and inspect confined spaces or underground spaces.
</li><li>Hands/Arms: Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. Frequently operates machinery and will use hands/fingers and legs to operate, activate, use, prepare, inspect, place, detect and position materials.
</li><li>Sight: Specific vision abilities required include close vision, depth perception and the ability to adjust focus in an outdoor environment. Must be able to safely operate a vehicle with a valid driver's license. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; reading printed and digital documents.
</li><li>Hearing: Must be able to work in proximity to loud equipment more than 75% of the time. Must be able to wear hearing protection, as necessary. Often required to communicate with customers and coworkers in an office setting and on the job site.
</li><li>Speech: Ability to communicate laws, ordinances, plans, regulations, protocols, directives, and standard operating procedures related to project scope in English.
</li><li>Lift/Carry: Must have the ability to lift or manipulate fifty pounds to a height of three feet and carry or push it 50-100 feet.
</li><li>Bending/Twisting: Frequent.
</li><li>Kneeling/Crouching/Crawling: Must be able to regularly position self in a kneeling, crouching or crawling position for the purpose of examining project work.
</li><li>Must be able to physically access all areas and levels of construction site for work progress review.
</li><li>Work schedule must be flexible to allow extended hours or off-shift work to accommodate changing construction schedule and sequences.
</li><li>Must use independent judgment, and organizational and critical thinking skills to determine best method to accomplish desired results.
</li></ul><p>Application review will consider without limitation the following criteria: qualifications, education, and experience specific to the job description/duties as well as prior experience with Hoffman Construction. Applicants must be able to pass the Hoffman Drug and Alcohol test.
</p><p>Hoffman Construction is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, genetic information, or any other characteristic protected by applicable law.
</p><p>This job description is intended to outline the general nature and level of work being performed by employees. It is not designed to cover or contain a comprehensive list of responsibilities, duties, or skills required of the employee of this job. Furthermore, this description is subject to change at the discretion of the company, with or without notice.
</p><p>** Please note, we are not able to offer sponsorship for this position **</p></div><p></p>

Field Office Manager - Commercial

Highgate

<div>Compensation Type: Yearly Highgate Hotels:
<div>
Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning North America, Europe, the Caribbean, and Latin America.</div><div></div><div><br>
With a 30-year track record as an innovator in the hospitality industry, this forward-thinking company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate continues to demonstrate success in developing a diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts, featuring contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value.</div><div></div><div><br>
With an executive team of seasoned hospitality leaders and corporate offices worldwide, Highgate is a trusted partner for top ownership groups and major hotel brands. www.highgate.com</div>
Location:<div></div><div><br>
Located on the seam of Belltown and the retail core, the 97-room Kimpton Palladian Hotel is within walking distance of landmarks like Pike Place Market, the waterfront, and Seattle&rsquo;s best new restaurants, live music venues, caf&eacute;s, and boutiques. When you&rsquo;re not exploring, your home base is a 1910 landmark reinvented in a masculine-chic style with luxe amenities, edgy design elements, and contemporary furnishings that reflect Belltown&rsquo;s hip heritage. You&rsquo;ll also find a heralded seafood restaurant in Shaker + Spear, a speakeasy-style social lounge called Pennyroyal, and a lobby you won&rsquo;t soon forget. The Palladian beckons today&rsquo;s tech titans and tastemakers.</div>
Overview:
<div>
The Sr. HR Manager is responsible for assisting the Regional Director of Human Resources with a variety of Human Resources functions. He/she is also responsible for filling all hourly positions in a timely manner, accurate and timely completion of paperwork, the understanding and enforcement of company policies, and assisting with benefits and workmen&rsquo;s compensation duties.</div><div><br>
</div>
Responsibilities:<br>
<div></div><ul><li>
Administer insurance benefits, calculate billing totals, explain benefits, assist with completion of enrollment forms, and answer questions.</li><li>
Compile review list and distribute to departments.</li><li>
Compile Turnover Report, copy and distribute.</li><li>
Enter payroll information on computer (wage information, changes).</li><li>
Conduct prescreening interviews.</li><li>
Respond to unemployment claims, maintain unemployment logbook.</li><li>
Maintain new hire, termination, transfer and promotion logbook.</li><li>
Audit hours worked in payroll reports for eligibility of benefits.</li><li>
Compile wage surveys.</li><li>
Monitor and maintain Leave of Absence log.</li><li>
Monitor Workman&rsquo;s Compensation claims, complete First Report of Injury and Employers Report of Industrial Injury.</li><li>
Answer questions regarding 401K Plan, vacation and benefits (insured and noninsured).</li><li>
Maintain complimentary room night log, process employee requests.</li><li>
Prepare and place recruitment advertising.</li><li>
Process paperwork for terminating employees.</li><li>
Maintain advertising logbook.</li><li>
Become certified trainer in all Human Resources training modules.</li><li>
Ensure compliance with all HR and related Loss Prevention SOP&rsquo;s.</li><li>
Participate in Highgate Hotel Enrichment Committee.</li><li>
Schedule Highgate Hotel Orientation.</li><li>
Assist in Highgate Hotel Orientation &ndash; explain benefits, conduct tour of property.</li><li>
Write articles and take pictures for property newsletter.</li><li>
Assist with special projects; plan employee events (meetings, picnics, parties).</li><li>
Coordinate Travel Reduction Program, write Travel Reduction Plan, conduct yearly transportation survey.</li><li>
Maintain First Aid log.</li></ul>
Qualifications:<br>
<div></div><ul><li>
At least 5 years of progressive Human Resources experience in a hotel or a related industry required.</li><li>
Previous supervisory responsibility preferred.</li><li>
College course work in related field helpful</li><li>
High school diploma or equivalent required.</li><li>
Long hours sometimes required.</li><li>
Sedentary work &ndash; Exerting up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.</li><li>
Maintain a warm and friendly demeanor at all times.</li><li>
Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.</li><li>
Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.</li><li>
Must be able to multitask and prioritize departmental functions to meet deadlines.</li><li>
Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.</li><li>
Attend all hotel required meetings and trainings.</li><li>
Participate in M.O.D. coverage as required.</li><li>
Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel.</li><li>
Maintain high standards of personal appearance and grooming, which include wearing nametags.</li><li>
Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.</li><li>
Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.</li><li>
Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.</li><li>
Must be able to understand and evaluate complex information, data, etc. from various sources to meet appropriate objectives.</li><li>
Must be able to maintain confidentiality of information.</li><li>
Perform other duties as requested by management.</li></ul><p><b>
Benefits</b></p><ul><li><div>
In addition to travel discounts at our hotels, Highgate offers competitive benefits, including three pricing tiers of medical coverage as well as Dental and Vision to full-time associates. Retirement 401k Program is open to both full-time and part- time staff who qualify.</div></li></ul><div>
</div><div>
Applications will be accepted between 3/2/2026 - 3/13/2026 - Via Highgate.com/Careers</div></div>

Sr. Human Resources Manager

National Asian Pacific Center on Aging

<p><b>About the Senior Community Service Employment Program (SCSEP)</b></p><p>The Senior Community Service Employment Program (SCSEP) is a U.S. Department of Labor&ndash;funded workforce initiative that helps adults aged 55 and older gain meaningful job training and work experience. Through community-based placements at nonprofit and government organizations, participants strengthen their job skills, increase their confidence, and build pathways to employment&mdash;while providing valuable community service. Go to https://www.napca.org/employmentprograms to learn more.</p><p><b>Position Overview</b></p><p>NAPCA is seeking an experienced and compassionate Bilingual Case Manager (Chinese, Korean, or Vietnamese) to join our Seattle team. The Case Manager plays a key role in guiding older adults through employment training and placement opportunities under SCSEP. This position combines case management, community outreach, and program administration to empower participants to achieve their employment and independence goals.</p><p><b>Key Responsibilities</b></p><p><b>Program Management &amp; Compliance</b></p><p>&middot; Administer the SCSEP Seattle project under the supervision of the SCSEP Project Director.</p><p>&middot; Ensure program goals and performance benchmarks are met on a monthly, quarterly, and annual basis.</p><p>&middot; Maintain compliance with all U.S. Department of Labor, NAPCA, and fiscal reporting requirements.</p><p>&middot; Review and reconcile payroll submissions, training records, and administrative documentation in a timely manner.</p><p>&middot; Maintain accurate participant and host agency data within the Department of Labor program database.</p><p>&middot; Prepare programmatic, budgetary, and statistical reports, as requested.</p><p><b>Participant Support &amp; Case Management</b></p><p>&middot; Conduct outreach, interviews, and eligibility assessments to enroll participants in accordance with federal and NAPCA guidelines.</p><p>&middot; Develop individualized employment plans and conduct regular progress check-ins.</p><p>&middot; Provide counseling, referral, and supportive services to address participant barriers.</p><p>&middot; Facilitate orientations, job-readiness workshops, and skill development sessions for participants.</p><p>&middot; Maintain communication with program participants regarding program policies, procedures, and scheduling of appointments.</p><p>&middot; Empower participants to build job skills, confidence, and readiness for unsubsidized employment.</p><p><b>Community Engagement &amp; Partnership Development</b></p><p>&middot; Conduct outreach and recruitment within AANHPI and other multicultural and underserved aging communities.</p><p>&middot; Build relationships with community partners and host agencies to support participant placements and identify new training opportunities.</p><p>&middot; Conduct on-site visits and monitor host agencies to ensure quality training experiences.</p><p>&middot; Assist in developing outreach materials and resources, including translations into multiple languages.</p><p><b>What the Successful Candidates Will Have:</b></p><p>&middot; New graduates passionate about community service and aging populations are encouraged to apply! Bachelor&rsquo;s degree preferred in Social Sciences, Human Services, or Healthcare-related fields (e.g., Social Work, Sociology, Psychology, Public Health, or Gerontology).</p><p>&middot; Nonprofit experience highly desirable.</p><p>&middot; English proficiency required with bilingual skills in an Asian American or Pacific Islander language strongly preferred.</p><p>&middot; Knowledge of AANHPI senior communities and cultural competency working with various cultural and linguistic backgrounds highly desirable.</p><p>&middot; Strong communication, organizational, and interpersonal skills.</p><p>&middot; Proficiency in Microsoft Office Suite, Teams, and SharePoint.</p><p>&middot; Attention to detail, with strong compliance, writing, reporting, and documentation skills.</p><p>&middot; Ability to work independently and collaboratively in a team-oriented environment.</p><p>&middot; Commitment to diversity and sensitive to needs of older populations and people of color.</p><p><b>Excellent Benefit Package that includes:</b></p><p>&middot; Comprehensive benefits package including health, dental, and vision insurance</p><p>&middot; 401(k) retirement plan with employer match</p><p>&middot; Paid Time Off</p><p>&middot; 14 paid holidays annually</p><p><b>How to Apply</b></p><p>If you&rsquo;re passionate about helping older adults live with purpose, independence, and dignity, we&rsquo;d love to hear from you. <b>Please submit your resume and cover letter.</b></p><p>Pay: $24.00 - $26.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Health savings account</li><li>Paid time off</li><li>Vision insurance</li></ul><p>People with a criminal record are encouraged to apply</p><p>Work Location: In person</p>

Non-Profit Case Manager

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