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employee relations & hr specialist Jobs in Houston

employee relations & hr specialist

office administrator

office assistant

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payroll manager

Employer Flexible

<div><p><b>Location:</b> Houston, Texas</p>
<p><b>
Department:</b> Payroll Operations</p>
<h3 class="jobSectionHeader"><b>
Overview</b></h3>
<p>
We are seeking an experienced <b>Payroll Manager</b> to lead payroll operations supporting a growing portfolio of clients and worksite employees within a Professional Employer Organization (PEO). This role oversees a team of payroll specialists responsible for delivering accurate, compliant, and timely payroll services across multiple pay frequencies.</p>
<p>
The ideal candidate is a strong operational leader who thrives in a fast-paced environment, understands the complexity of multi-client payroll, and is passionate about delivering exceptional client service.</p>
<h3 class="jobSectionHeader"><b>
Key Responsibilities</b></h3>
<ul><li>Lead and develop a team of payroll specialists responsible for processing payroll across multiple clients and pay schedules.</li>
<li>Ensure accurate, timely payroll processing and compliance with federal, state, and local regulations.</li>
<li>Serve as an escalation point for complex payroll issues and client questions.</li>
<li>Partner with client service, HR, benefits, and accounting teams to ensure a seamless client experience.</li>
<li>Maintain strong internal controls related to payroll processing, funding, and payroll tax compliance.</li>
<li>Drive operational improvements and help implement best practices across payroll operations.</li>
<li>Support system utilization and reporting within payroll and CRM platforms.</li>
</ul><h3 class="jobSectionHeader"><b>Qualifications</b></h3>
<ul><li>5+ years of payroll experience, preferably in a <b>PEO, multi-client payroll environment, or high-volume payroll operation</b>
</li><li>2+ years of leadership or team management experience</li>
<li>Strong knowledge of payroll regulations and payroll tax fundamentals</li>
<li>Excellent attention to detail and problem-solving ability</li>
<li>Strong communication and client service skills</li>
<li>Experience with HRIS/payroll systems and Microsoft Office</li>
</ul><h3 class="jobSectionHeader"><b>Preferred</b></h3>
<ul><li>Professional Employer Organization (PEO) experience</li>
<li>Certified Payroll Professional (CPP) certification</li>
</ul><h3 class="jobSectionHeader"><b>Systems Used</b></h3>
<ul><li>Microsoft Dynamics CRM</li>
<li>myHR payroll platform (myHR 1.0 / myHR 2.0)</li>
<li>Microsoft Office Suite</li>
</ul><h3 class="jobSectionHeader"><b>Our Culture</b></h3>
<p>
Our leaders embody our core values: <b>Have Fun, Be Selective, Be Humble, No Surprises, and Want It.</b> We operate in a fast-paced, collaborative environment focused on delivering exceptional service to our clients and their employees.</p></div><p></p>

Payroll Manager

ELIOR GROUP

<div><p><b>Payroll Coordinator</b></p><p><b>
Job Reference Number: </b>37691<br>
<b>Employment Type: </b>Full-Time<b>, </b>Onsite<br>
<b>Segment: </b>Elior Corporate<br>
<b>Brand: </b>ENA Corporate<br>
<b>Location: </b>Houston<b>, </b>Texas (US-TX)</p><br>
<p></p>
<p>
#LI-RK1</p><p>
#Boost</p><p><b>
Payroll Coordinator &ndash; Weekly Payroll Operations</b></p><h1 class="jobSectionHeader"><b>
The Role at a Glance:</b></h1><p>
Join Elior North America and be part of a payroll team that directly supports over 15,000 employees across the country. As a Payroll Specialist, you&rsquo;ll help ensure accurate and timely weekly payroll processing for both exempt and non-exempt employees, covering union and non-union populations.<br>
<br>
In this role, you&rsquo;ll work within our enterprise SAP platform to process payroll in-house&mdash;no third-party vendor involved&mdash;giving you exposure to the full payroll cycle, compliance requirements, and problem-solving across multiple states and employment structures.<br>
<br>
You&rsquo;ll collaborate with HR, Finance, and Operations teams to ensure payroll accuracy, compliance, and employee satisfaction.</p><h1 class="jobSectionHeader"><b>
What you&rsquo;ll be doing:</b></h1><h2 class="jobSectionHeader"><i>
Payroll Processing &amp; Administration</i></h2><ul><li>
Process weekly payroll for exempt, non-exempt, union, and non-union.</li><li>
Maintain payroll data integrity, including new hires, terminations, transfers, and pay changes.</li><li>
Calculate and enter deductions, garnishments, and adjustments accurately.</li><li>
Prepare and issue paychecks in-house, ensuring accuracy and timeliness.</li></ul><h2 class="jobSectionHeader"><i>
Compliance &amp; Reporting</i></h2><ul><li>
Ensure compliance with federal, state, and local wage and hour laws.</li><li>
Audit payroll transactions to maintain accuracy and compliance.</li><li>
Generate standard and ad hoc payroll reports for Finance, HR, and leadership.</li></ul><h2 class="jobSectionHeader"><i>
System &amp; Process Management</i></h2><ul><li>
Utilize SAP ERP for all payroll-related functions.</li><li>
Troubleshoot and resolve payroll discrepancies in partnership with HR and Operations.</li><li>
Recommend and implement process improvements to increase efficiency and accuracy.</li></ul><h2 class="jobSectionHeader"><i>
Employee Support</i></h2><ul><li>
Serve as a point of contact for payroll-related questions from managers.</li><li>
Provide exceptional customer service while maintaining confidentiality.</li></ul><h1 class="jobSectionHeader"><b>
What We&rsquo;re Looking For:</b></h1><h2 class="jobSectionHeader"><i>
Required Qualifications</i></h2><ul><li>
3+ years of payroll experience in a high-volume environment.</li><li>
Strong knowledge of payroll principles, wage and hour laws, and multi-state payroll.</li><li>
Experience with large ERP systems (SAP strongly preferred).</li><li>
High attention to detail and strong organizational skills.</li><li>
Ability to handle confidential information with discretion.</li><li>
Proficiency with Microsoft Office (Excel, Word, Outlook).</li></ul><h2 class="jobSectionHeader"><i>
Preferred Qualifications</i></h2><ul><li>
Experience processing union payroll.</li><li>
Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).</li><li>
Prior experience in food service, hospitality, or large-scale operations.</li></ul><h1 class="jobSectionHeader"><b>
Work Location:</b></h1><p>
This position is based on site at our corporate office in Houston, TX, four days a week, with the option to work remotely one day per week. The office address is <b>4920 Westway Park Blvd, Houston, TX 77041.</b></p><h1 class="jobSectionHeader"><b>
Compensation:</b></h1><p>
Compensation for this role ranges from $25 to $28 per hour, commensurate with experience.</p><h1 class="jobSectionHeader"><b>
Benefits:</b></h1><ul><li>
Medical, Dental, and Vision Insurance (for full-time employees)</li><li>
Voluntary UNUM coverage: Accident, Critical Illness, and Hospital Indemnity</li><li>
Employee Discount Program</li><li>
Commuter Benefits (Transit and Parking)</li><li>
Employee Assistance Program (EAP)</li><li>
401(k) Retirement Plan</li><li>
Paid Sick Time</li><li>
Holiday Pay (9 paid holidays)</li><li>
Paid Time Off</li><li>
Tuition Reimbursement (for full-time employees)</li></ul>
<p><b>
About Elior North America:</b></p><p>
Elior North America is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. We are committed to diversity and encourage applications from people of all backgrounds and abilities. We take pride in supporting the development of our employees and their skills at all levels and in fostering an environment of growth.</p><p>
At Elior North America, we are committed to offering growth and advancement opportunities for all of our employees. The valuable skills and experience you&rsquo;ve gained with Elior will propel you further in your career, whether with our corporate office or one of our brand segments.</p><p></p><p><b><br>
Disclaimer:</b> This job description can be revised by management as needed.</p></div>

Payroll Coordinator

Kuraray America

<div><p><b>Title: Sr. HRIS Specialist
</b></p><p><b>Location: Houston, TX</b></p><p></p><p><b><br>
Who we are:</b></p><p><b>
Voted one of the Nation's Best and Brightest Companies to Work for, Kuraray America, Inc. (KAI)</b> is a global leader in specialty chemical, fiber, and resin production. With top-of-the-line research and production facilities and a vast network of supplies from around the world, Kuraray leads the industry in specialty dental, fiber, resin, and elastomer products. Kuraray America is a wholly owned subsidiary of Kuraray Company, Ltd. Based in Tokyo, Japan. Kuraray has operations in 32 countries and employs more than 11,000 employees, including over 800 in the United States.</p><p><b>
Why Kuraray:</b></p><p>
Kuraray is building a better tomorrow, today. Our team members are dedicated to expanding our business with committed professionals who share essential values such as integrity, excellence, teamwork, and accountability.</p><p>
As a part of Kuraray America, Inc., our team shares the advantages of working for the leader in specialty chemicals, resins, and fibers. Our international presence and resources allow us to be a world-leading innovator in the industries we service. Yet, despite our size, our people are more than just a number. As a new team member, you can expect to earn responsibility quickly. Our commitment to our people is visible in our comprehensive benefits package. As a Kuraray team member, you will have the opportunity to enjoy competitive salaries and benefits, incentive opportunities, and an excellent work environment.</p><p></p><p><b><br>
Position Summary:</b></p><p>
The Senior HRIS Specialist serves as the Americas subject matter expert for HR technology, responsible for supporting, stabilizing, and optimizing the region's HR systems ecosystem, including the ADP suite (Workforce Now, Workforce Manager) and related modules. This role ensures that payroll, benefits, and workforce systems operate with minimal disruption while supporting the region's transition toward a modernized global HR technology landscape.</p><p><br>
</p><p>This position combines deep operational expertise with strategic transformation leadership. The incumbent ensures system stability, regulatory compliance, and continuous improvement across all Americas legal entities while maintaining a clear understanding of end-to-end HR process flows across multiple platforms. The role partners closely with Payroll, Benefits, Talent Acquisition, Learning, and HR Operations to translate real business workflows into scalable, harmonized system solutions that align with global Workday design while meeting regional operational and regulatory requirements.</p><p><br>
</p><p>The Senior HRIS Specialist plays a critical role in identifying risks early, driving mitigation strategies prior to testing and go-live, and supporting key harmonization decisions that balance global standardization with regional realities. The position also manages operational stability during a dual-system environment-supporting the current ADP ecosystem while enabling the implementation and adoption of Workday.</p><p><br>
</p><p><b>Responsibilities:</b></p><p><b>
Americas HR Systems Ownership (Current-State Operations)</b></p><br>
<p></p><ul><li>
Serve as the Americas HR systems subject matter expert for ADP, ADP WFN, and ADP WFM, ensuring operational stability across payroll, benefits, time, and workforce management processes
</li><li>Lead complex troubleshooting, root-cause analysis, and integration issue resolution while partnering with vendors to manage escalations, service performance, and system enhancements
</li><li>Ensure data integrity, audit readiness, and regulatory compliance across HR systems while identifying process improvements through collaboration with HR, Payroll, and Benefits teams
</li><li>Manage system implementation, upgrades, configuration, testing, and ongoing maintenance to ensure optimal performance and alignment with business needs.</li><li>
Act as a primary escalation point for complex HRIS issues, ensuring timely resolution.</li><li>
Coordinate with HR, IT, and external vendors to resolve system issues, implement enhancements, and maintain system functionality.</li></ul><p></p><p><b><br>
Global Workday Implementation &ndash; Americas Functional Lead</b></p><ul><li>
Serve as the Americas regional HRIS functional liaison for the global Workday implementation, representing regional operational, regulatory, and legal entity requirements in global design discussions.</li><li>
Support change readiness, transition planning, and post-go-live hypercare across Workday and legacy systems in partnership with global and regional stakeholders.</li><li>
Partner with global HRIS leaders and regional counterparts (EMEA, APAC) to ensure alignment with global standards while addressing local needs.</li><li>
Lead Americas HRIS workstream activities including requirements gathering, configuration validation, testing support, data validation coordination, and user acceptance testing (UAT) for the region.</li></ul><p></p><p><b><br>
End-to-End Process Harmonization
</b></p><ul><li>Map and analyze Hire-to-Retire processes across Americas entities to identify harmonization opportunities and operational risks
</li><li>Partner with HR Operations and Centers of Excellence to design sustainable cross-system workflows aligned with global standards and local regulatory requirements
</li><li>Support future phased decommissioning of legacy ADP modules through impact analysis and transition planning</li></ul><p><br>
</p><p><b>Reporting, Data Integrity &amp; Analytics
</b></p><ul><li>Develop, maintain, and deliver operational dashboards and custom reports to support HR, Finance, and executive leadership decision-making.
</li><li>Audit and reconcile data across Workday, ADP, and system integrations to ensure accuracy, consistency, and reliability.
</li><li>Monitor system data health and compliance metrics; proactively investigate and remediate discrepancies.</li></ul><p><br>
</p><p><b>Process Documentation &amp; Training</b></p><ul><li>
Document HRIS procedures, system configurations, workflows, and governance standards to support operational continuity and audit readiness.
</li><li>Create and maintain user guides, job aids, and training materials for HR partners, managers, and end users.
</li><li>Deliver training and enablement sessions to drive adoption, consistent system use, and operational efficiency</li></ul><p></p><p><b><br>
Compliance &amp; Governance</b></p><ul><li>
Ensure HR systems comply with HIPAA, SOX, GDPR (where applicable), and regional payroll regulations
</li><li>Maintain documentation of system controls, integrations, and audit processes to support governance and compliance requirements
</li></ul><p>Partner with Legal, IT, and HR leadership to maintain data governance standards; monitor regulatory changes and update controls/documentation accordingly.</p><p><b>
Cross-Functional &amp; Vendor Partnership
</b></p><ul><li>Collaborate with Payroll, Benefits, Talent Acquisition, Learning, HR Operations, IT, and Finance to align HR technology solutions with operational needs
</li><li>Serve as the primary liaison between internal stakeholders and external vendors to drive issue resolution and system improvements
</li><li>Evaluate system enhancements and support integration reliability and data governance standards</li></ul><p><br>
</p><p><b>Project Management &amp; Continuous Improvement</b></p><ul><li>
Lead or support HRIS initiatives including integrations, enhancements, workflow redesign, and data migrations
</li><li>Develop risk mitigation strategies to protect payroll, benefits, and workforce data accuracy
</li><li>Drive automation and process improvements while balancing operational stability with long-term transformation objectives</li></ul><p><br>
</p><p><b>Technical Troubleshooting &amp; Integrations</b></p><ul><li>
Provide production support for HRIS issues, integration failures, and data discrepancies.</li><li>
Troubleshoot and resolve issues related to data exchange between HRIS and third-party or internal business systems.</li><li>
Support ongoing optimization of integrations to ensure reliability and data accuracy.</li></ul><p></p><p><b><br>
Minimum Qualifications:</b></p><ul><li>
Bachelor's degree in Computer Science, Human Resources, or a related field, or equivalent work experience
</li><li>Minimum of 7 years of progressive HRIS and people analytics experience supporting complex, multi‑module, global HR systems
</li><li>Hands-on experience with Workday and ADP platforms, including core HCM and related modules (Recruiting, Talent Management, Benefits, Payroll), with the ability to support, configure, and optimize functionality
</li><li>Experience partnering with global HRIS teams and stakeholders across multiple regions within a standardized global system environment
</li><li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Visio), with advanced Excel skills and experience in data visualization and reporting
</li><li>Demonstrated project management experience using tools such as MS Project, Smartsheet, Asana, and Nintex
</li><li>Strong analytical, troubleshooting, and technical problem‑solving skills with a focus on data integrity
</li><li>Solid understanding of HR, Payroll, Finance, and IT processes and their integration within enterprise HR systems
</li><li>Proven experience leading cross‑functional and cross‑regional initiatives, managing vendors, and delivering HRIS integrations or enhancements on time and within scope
</li><li>Strong organizational and prioritization skills with the ability to manage multiple projects, deadlines, and ambiguity in a fast‑paced global environment
</li><li>Knowledge of end‑to‑end HR operations and familiarity with HRIS integrations, system security controls, data governance, and data privacy regulations across regions
</li><li>Outstanding verbal and written communication, presentation, interpersonal, consulting, and analytical skills
</li><li>Valid driver's license required</li></ul><p></p><p><b><br>
Competencies</b>:</p><ul><li>
Customer Focus
<ul><li>Building strong customer relationships and delivering customer-centric solutions.</li></ul></li><li>
Business Insight
<ul><li>Applying knowledge of business and the marketplace to advance the organization's goals.</li></ul></li><li>
Cultivates Innovation
<ul><li>Creating new and better ways for the organization to be successful.</li></ul></li></ul><ul><li>
Action Oriented
<ul><li>Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.</li></ul></li><li>
Ensures Accountability
<ul><li>Holding self and others accountable to meet commitments.</li></ul></li><li>
Drives Results
<ul><li>Consistently achieving results, even under tough circumstance</li></ul></li><li>
Collaborates
<ul><li>Building partnerships and working collaboratively with others to meet shared objectives.</li></ul></li><li>
Values Difference
<ul><li>Recognizing the value that different perspectives and cultures bring to an organization</li></ul></li><li>
Communicates Effectively
<ul><li>Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.</li></ul></li><li>
Courage
<ul><li>Stepping up to address difficult issues, saying what needs to be said.</li></ul></li><li>
Instills Trust
<ul><li>Gaining the confidence and trust of others through honesty, integrity, and authenticity.</li></ul></li><li>
Situational Adaptability
<ul><li>Adapting approach and demeanor in real time to match the shifting demands of different situations.</li></ul></li></ul><p></p><p><br>
We offer a competitive compensation package that includes base pay and an annual incentive. This program is designed to reward individual performance and align overall rewards with corporate and team performance.</p><p>
Our employees benefit from a robust healthcare package that includes wellness reimbursements, along with generous perks such as three weeks of paid time off, ten company holidays, paid parental leave, education reimbursement, and a matching 401k plan, among other offerings.</p><p><br>
</p><p><b>Applicants must be authorized to work for ANY employer in the U.S.</b></p><p><b>
Learn more at </b><b>kuraray.us.com/careers/</b></p><p>
Kuraray America, Inc. is an Equal Employment Opportunity/disability/protected veteran status</p><p>
<b>No third-party candidates accepted.</b></p></div>

Sr. HRIS Specialist

GAS GLOBAL SERVICES

<div></div><div><div><p><b>Employee Relations &amp; HR Specialist</b></p><p></p><p><b><br>
JOB-10046108</b></p><p></p><p><b><br>
Anticipated Start Date</b></p><p>
April 1, 2026</p><p></p><p><b><br>
Location</b></p><p>
Houston, TX</p><p></p><p><b><br>
Type of Employment
</b></p><p>Contract</p><p></p><p><b><br>
Employer Info</b></p><p>
Since our clients founding it has exhibited a remarkable ability to do what others said could not be done. Ranked among the world&rsquo;s largest petrochemicals manufacturers. Their growth has been nothing short of miraculous. Today, the company has operations in over 50 countries with a global workforce of over 32,000 talented individuals.</p><p></p><p><b><br>
Job Summary</b></p><p>
The Employee Relations &amp; HR Operations Specialist leads employee relations and oversees end-to-end HR operations across the United States. This role ensures compliance with federal, state, and local employment laws while driving excellence in onboarding, payroll, benefits administration, policy governance, and HRIS management. Acting as a trusted advisor to business leaders and HR Business Partners, the specialist addresses complex employee matters, mitigates risk, and supports a positive workplace culture.</p><p></p><p><b><br>
Job Description</b></p><p>
Employee Relations &amp; Compliance (40%)</p><ul><li>
Lead and manage employee relations cases, including investigations, corrective actions, performance management, policy violations, and workplace concerns.</li><li>
Conduct thorough, unbiased investigations and provide risk-based recommendations</li><li>
Ensure compliance with federal and state laws (e.g., FLSA, ADA, FMLA, Title VII, HIPAA)</li><li>
Partner with legal counsel as required on high-risk or complex cases.</li><li>
Develop and maintain ER dashboards, case tracking metrics, and risk heat maps.</li><li>
Train leaders on workplace conduct, documentation standards, and performance management</li><li>
Support reductions in force, organizational redesign, and workforce transitions as needed</li></ul><p><br>
HR Operations &amp; Service Delivery (40%)</p><ul><li>
Oversee HR operational processes, including onboarding, offboarding, personnel records, benefits coordination, and payroll interface</li><li>
Ensure data accuracy and integrity within HRIS and compliance documentation.</li><li>
Lead process improvements to enhance efficiency, service quality, and internal controls</li><li>
Manage vendor relationships (e.g., benefits providers, leave administrators, background screening)</li><li>
Monitor service level agreements (SLAs) and ensure timely resolution of employee requests</li><li>
Partner with Finance and Payroll for audits, reporting, and governance requirements</li></ul><p>
Policy, Governance &amp; Risk Management (10%)</p><ul><li>
Maintain and update employee handbook and HR policies</li><li>
Conduct regular compliance audits across employment files, leave administration, and payroll practices</li><li>
Support internal and external audits</li><li>
Develop business continuity plans for critical HR operations</li></ul><p>
HR Projects &amp; Continuous Improvement (10%)</p><ul><li>
Lead or support HR transformation initiatives (HRIS implementations, process automation, digital workflows)</li><li>
Implement ER trend analysis and preventive engagement interventions</li><li>
Support talent initiatives such as engagement surveys and leadership capability development</li></ul><p></p><p><b><br>
Skills Required</b></p><ul><li>
5 years of progressive HR experience with significant focus on employee relations and HR operations</li><li>
Strong knowledge of multi-state US employment law</li><li>
Experience managing investigations and high-risk employment matters</li><li>
HRIS experience (e.g., Workday, SuccessFactors, UKG, ADP)</li><li>
Experience working in matrixed, complex organizations preferred</li></ul><p></p><p><b><br>
Education/Training/Certifications</b></p><ul><li>
Bachelor&rsquo;s degree in human resources, Business Administration, or related field required</li></ul><p></p><p><b><br>
Additional Requirements</b></p><ul><li>
Sound judgment and risk assessment</li><li>
Confidentiality and discretion</li><li>
Conflict resolution &amp; mediation</li><li>
Operational rigor and process discipline</li><li>
Data analytics &amp; ER reporting</li><li>
Stakeholder influence and executive communication</li><li>
Change management capability</li></ul><p></p><p><b><br>
Pay Rate/Salary
</b></p><ul><li>$50.00 - $55.00/hr. Compensation will be offered within this posted range based on experience, skills, and market factors</li></ul></div><p></p><div><div><p><br>
HireResource Staffing is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or other characteristics protected by law.</p></div></div></div><p></p>

Employee Relations & HR Specialist

HireResource Staffing

Aluminum Maintenance Systems of Texas

<div><div><div>The Office Administrator plays a critical role in supporting daily operations and ensuring efficient administrative processes within the TXX office. This role is responsible for payroll processing, project setup, invoice routing, office management, and supporting project managers and leadership with administrative and operational needs. The ideal candidate is highly organized, detail-oriented, and able to manage multiple responsibilities while maintaining smooth office operations.</div></div><div><div><b>
Key Responsibilities</b></div></div><div><div><b>
Payroll Processing</b></div></div><ul><li><div>
Process weekly payroll through HH2, ensuring accurate placement of employee hours.</div></li><li><div>
Manually input travel time and per diem for field technicians.</div></li><li><div>
Verify correct job numbers and cost codes are assigned to technician timecards and make adjustments when necessary.</div></li></ul><div><div><b>
HH2 System &amp; Job Setup</b></div></div><ul><li><div>
Enter new projects into HH2 once they are activated in NetSuite, including assigning appropriate cost codes.</div></li><li><div>
Maintain user access by creating login accounts for new Operations and Management team members and removing accounts for departing employees.</div></li></ul><div><div><b>
Accounts Payable Coordination (Stampli)</b></div></div><ul><li><div>
Ensure all invoices received via email or mail are forwarded to the Accounts Payable department for upload into Stampli.</div></li><li><div>
Monitor the TXX queue in Stampli daily and route invoices to the appropriate approvers with accurate job numbers and cost codes.</div></li></ul><div><div><b>
Project Support</b></div></div><ul><li><div>
Assist Project Managers with job setup and logistical needs, including:</div></li><li><ul><li><div>
Sourcing affordable housing for out-of-town projects within budget estimates</div></li><li><div>
Coordinating permits</div></li><li><div>
Arranging port-a-lets, dumpsters, equipment rentals, and other job-related resources</div></li></ul></li></ul><div><div><b>
Office Operations</b></div></div><ul><li><div>
Coordinate office maintenance services such as cleaning, waste management, and alarm system setup in accordance with lease requirements.</div></li><li><div>
Manage office service payments and maintain service records.</div></li><li><div>
Assist Project Managers (PMs) and Business Development Managers (BDMs) with administrative documentation, including:</div></li><li><ul><li><div>
Vendor setup</div></li><li><div>
Certificates of Insurance (COI) and W-9 collection</div></li><li><div>
Bid documentation</div></li><li><div>
Payment portal registrations</div></li></ul></li><li><div>
Support administrative needs to ensure smooth office operations, including facility needs and responding to client-related administrative requests.</div></li><li><div>
Coordinate office lunches and assist with sourcing venues for team trainings when needed.</div></li><li><div>
Order and maintain monthly office supplies and ensure the communal supply closet remains fully stocked.</div></li></ul><div><div><b>
Employee Onboarding &amp; Offboarding</b></div></div><ul><li><div>
Manage onboarding processes for new hires, including:</div></li><li><ul><li><div>
Document verification</div></li><li><div>
Completion of required employment forms</div></li><li><div>
I-9 documentation</div></li><li><div>
Safety portal registration and training task completion</div></li></ul></li><li><div>
Assist with employee terminations by coordinating the return of company property and completing required Paycom documentation, including Personnel Action Forms (PAFs).</div></li></ul><div><div><b>
Additional Responsibilities</b></div></div><ul><li><div>
Perform other administrative and operational duties as required to support office efficiency and company objectives.</div></li></ul><ul><li><div><div>
Manage and organize office files, records, and documents</div></div></li><li><div><div>
Answer and direct phone calls, emails, and other correspondence</div></div></li><li><div><div>
Schedule meetings, appointments, and maintain calendars</div></div></li><li><div><div>
Prepare reports, spreadsheets, and other administrative documents</div></div></li><li><div><div>
Maintain office supplies inventory and place orders when needed</div></div></li><li><div><div>
Assist staff and management with daily administrative tasks</div></div></li><li><div><div>
Greet visitors and provide general support to clients and employees</div></div></li><li><div><div>
Ensure the office operates efficiently and professionally</div></div></li></ul></div>

Office Administrator

Imbue Hospitality

<p>Are you ready to turn your management experience into a rewarding long-term career with a dynamic and quickly-growing leader in the hospitality industry? Work with us. We need energetic and personable management professionals just like you to serve as Hotel General Managers.</p><p>This hands-on hospitality management role will find you charged with ensuring a positive experience for every hotel guest while developing a team of six to nine employees in roles at the front desk, housekeeping, maintenance, and after hours support. Managers receive comprehensive training including time at our corporate headquarters and competitive salary to reward you for a job well done and benefit packages that ensure you feel and can be your best. Our general managers also open their own door for career growth within our organization including area manager and other opportunities.</p><p>Job Responsibilities:</p><p>Plans, directs, or coordinates all aspects of the hotel property including staffing, operations, and customer satisfaction. Oversees property maintenance and appearance. Monitors all operating costs, budgets, and forecasts. Familiar with a variety of hospitality concepts, practices, and procedures. Relies on experience and judgement to plan and accomplish goals. Performs a variety of tasks. Leads the work of others.</p><p>Essential Functions:</p><ul><li>Recruits, hires, and trains quality staff.</li><li>Manages all hotel staff, including creating work schedules and assigning specific duties.</li><li>Submits all personnel paperwork, including drug test results and I-9s, in a timely manner.</li><li>Approves time and attendance records, ensuring employees are clocking in and out properly. Ensures employees acknowledge / approve that all hours worked have been recorded.</li><li>Reviews and approves property payroll daily. Ensures timely submission of approved timecards to Payroll on a bi-weekly basis.</li><li>Provides leadership to the team with ongoing training and coaching; leads by example.</li><li>Conducts performance reviews for team members and follows progressive disciplinary process to correct team member performance deficiencies.</li><li>Review financial statements, sales and activity reports, and other performance data to measure productivity and goal achievement and to determine areas needing cost reduction and program improvement. Manages the hotel in accordance with the business plan and budget.</li><li>Develops, administers, and reviews property revenue and expense budgets each day.</li><li>Authorizes direct bill accounts and monitors the administration of Accounts Receivable. Maintains AWR to target by controlling discounts and ensures guest payments are made on time.</li><li>Develops and maintains rapport with competitive properties, City Convention and Visitors Bureau, Chamber of Commerce, lead sources, business partners, clients, etc. Responsible for knowing area attractions and services in order to accommodate guests&rsquo; needs.</li><li>Maintains hotel operations consistent with Brand Standards. Inspects rooms, public spaces, and storage areas daily to ensure all rooms and public spaces are guest ready and storage areas are clean and safe.</li><li>Completes the daily audit, makes daily bank deposits, reviews and approves transmittals and other front office paperwork and reports.</li><li>Responsible for knowing property emergency procedures, OSHA Workplace Standards, and ensures all team members are trained to act in a safe manner at all times and what to do in the event of an emergency or accident at the property.</li><li>Ensures a viable key control program is in place.</li><li>Reviews daily front office procedures and assures proper transmission of all necessary information to the La Quinta Inn and Suites Hotels corporate office.</li><li>Understands the government regulations affecting hotel&rsquo;s operations, ensuring hotel is operating in compliance with all applicable laws, ordinances, regulations, and requirements of any federal, state or municipal authority.</li><li>Creates an operating environment that ensures consistent guest satisfaction, meets with and solicit comments from guests on a regular basis to determine their level of satisfaction with guest services and facilities.</li><li>Establishes and follows appropriate cash control procedures and ensures team members follow appropriate cash control procedures, including making daily bank deposits.</li><li>Establishes and implements company policies, goals, objectives, and procedures, conferring with RDO, peers, and staff members as necessary.</li><li>Conducts essential sales activity including: inside sales, competitive set lot drives, and sales calls. Sends local, regional, and national leads to RDO and RDFS. Essential functions are not all inclusive; other duties may be assigned.</li></ul><p>Competencies:</p><ul><li><b>Action Oriented</b>&ndash; Demonstrates a commitment to effective job performance by taking action on one&rsquo;s own and following through to get the job done. Effectively manages multiple priorities with a results-oriented sense of urgency.</li><li><b>Business Acumen</b>&ndash; Has a solid understanding of the hotel industry and keeps abreast of best practices and trends. Understand the mission, structure, and functions of the organization and the potential impact of own performance on the success of the business.</li><li><b>Conflict Management</b>&ndash; Successfully mediates conflict between individuals and groups; can negotiate consensus and agreement and settle disputes equitably; can find common ground and obtain cooperation of parties involved.</li><li><b>Decision Making</b>&ndash; Generating, evaluating, and implementing solutions to problems. Able to balance the &ldquo;ideal world&rdquo; with the &ldquo;real world&rdquo; and make sound decisions considering the best interest of the organization.</li><li><b>Interpersonal Skills</b>&ndash; Displays the skills to work effectively with others.</li><li><b>Professionalism</b>&ndash; Maintaining a professional presence. Demonstrating self-control, maintaining a professional demeanor and a positive attitude.</li></ul><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Referral program</li><li>Vision insurance</li></ul><p>Work Location: In person</p>

Hotel General Manager

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