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personal assistant / household manager Jobs in Miami

personal assistant / household manager

personal assistant

Ascendo Resources

<div>
 
 Personal Assistant to Private Principals
 
 
 
 Location:
 
 Miami Area (Onsite)
 
 
 
 Compensation:
 
 $80,000 &ndash; $100,000
 
 
 
 Employment Type:
 
 Full-Time
 
 
 Position Overview
 
 
 A confidential private office is seeking a highly professional, discreet, and exceptionally organized Personal Assistant to support two senior principals with day-to-day personal and administrative responsibilities.
 
 
 This is a fully onsite role based in the Miami area. The ideal candidate brings strong corporate presence, sound judgment, and the ability to manage complex priorities with calm confidence. Absolute discretion and integrity are essential.
 
 
 The selected candidate will be required to sign a Non-Disclosure Agreement (NDA).
 
 
 Key Responsibilities
 
 
 Executive &amp; Personal Support
 
 <ul>
 <li>
 Manage two complex and frequently changing calendars with precision and foresight.
 </li>
 <li>
 Coordinate meetings, appointments, and commitments across personal and professional contexts.
 </li>
 <li>
 Act as a gatekeeper&mdash;screen and prioritize requests with diplomacy and sound judgment.
 </li>
 <li>
 Anticipate scheduling conflicts and proactively resolve issues before they arise.
 </li>
 </ul>
 
 Scheduling &amp; Logistics
 
 <ul>
 <li>
 Coordinate reservations, service providers, household-related appointments, and external vendors.
 </li>
 <li>
 Prepare daily and weekly agendas, briefing notes, and itineraries.
 </li>
 <li>
 Confirm appointments and ensure all parties are aligned on timing, location, and required materials.
 </li>
 </ul>
 
 Confidential Administration
 
 <ul>
 <li>
 Handle highly sensitive information including private communications and personal records.
 </li>
 <li>
 Maintain organized digital and physical filing systems.
 </li>
 <li>
 Draft and proofread correspondence in English and Spanish.
 </li>
 </ul>
 
 Operational &amp; Ad Hoc Support
 
 <ul>
 <li>
 Manage time-sensitive requests with discretion and efficiency.
 </li>
 <li>
 Track action items and follow-ups to ensure timely completion.
 </li>
 <li>
 Assist with event planning, personal projects, and light administrative coordination as needed.
 </li>
 </ul>
 
 Required Qualifications
 
 <ul>
 <li>
 Fluent in Spanish and English (written and spoken).
 </li>
 <li>
 Proven experience supporting senior executives, high-net-worth individuals, or private offices.
 </li>
 <li>
 Demonstrated ability managing multiple principals and complex calendars simultaneously.
 </li>
 <li>
 Strong organizational skills and meticulous attention to detail.
 </li>
 <li>
 Professional demeanor with excellent communication skills.
 </li>
 <li>
 Comfortable working onsite in a fast-paced, high-expectation environment.
 </li>
 <li>
 Willingness to sign an NDA and handle confidential matters.
 </li>
 </ul>
 
 Preferred Qualifications
 
 <ul>
 <li>
 Prior experience in a private office or family office environment.
 </li>
 <li>
 Experience coordinating with attorneys, financial advisors, vendors, or property managers.
 </li>
 <li>
 Travel planning and itinerary coordination experience.
 </li>
 <li>
 Valid driver&rsquo;s license and reliable transportation.
 </li>
 </ul>
 
 
</div>

Personal Assistant

Andover Properties

<div>
 
 
 Position Title:
 
 Executive &amp; Personal Assistant
 
 
 
 Location:
 
 Miami, FL
 
 
 
 Hours:
 
 Approximately 25 - 30 hours per week
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Administrative Support:
 
 
 <ul>
 <li>
 Manage and update the Executive's calendar using Microsoft Outlook, including appointment reminders and schedule coordination.
 </li>
 <li>
 Provide basic technical support for iPhone and Apple devices (installing apps, organizing photos, iCloud syncing, dictation assistance, updating software).
 </li>
 <li>
 Monitor incoming communication to identify scams, phishing attempts, and fraudulent outreach.
 </li>
 <li>
 Assist with company-related tasks such as:
 </li>
 <li>
 Answering the corporate phone line when scheduled.
 </li>
 <li>
 Conducting research for internal projects.
 </li>
 <li>
 Completing ad hoc assignments within the Microsoft 365 environment (Word, Excel, Teams, Outlook).
 </li>
 </ul>
 
 
 Personal Support:
 
 
 <ul>
 <li>
 Drive the
 
 Executive
 
 to local appointments, errands, and meetings.
 </li>
 <li>
 Appointment scheduling
 </li>
 <li>
 Basic technology assistance
 </li>
 <li>
 General household or errand‑related needs.
 </li>
 <li>
 Organize physical files, documents, and personal records.
 </li>
 </ul>
 
 
 Professional Conduct:
 
 
 <ul>
 <li>
 Maintain strict confidentiality regarding personal and company information.
 </li>
 <li>
 Communicate clearly and respectfully with the
 
 Executive
 
 and internal team members.
 </li>
 <li>
 Demonstrate patience, reliability, and a consistent positive attitude.
 </li>
 <li>
 Adapt to changing needs and maintain flexibility with daily tasks.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 High school diploma required; bachelor&rsquo;s degree preferred.
 </li>
 <li>
 Valid driver&rsquo;s license and clean driving record.
 </li>
 <li>
 Minimum of three years of experience as an administrative, executive, or personal assistant.
 </li>
 <li>
 Strong proficiency in Microsoft 365 (Outlook, Word, Excel).
 </li>
 <li>
 Comfortable using Apple devices (iPhone, iPad, Apple TV).
 </li>
 <li>
 Ability to identify and flag spam, scams, and suspicious digital communication.
 </li>
 <li>
 Excellent organizational skills and time‑management abilities.
 </li>
 <li>
 Strong verbal communication and interpersonal skills.
 </li>
 <li>
 High attention to detail and follow‑through.
 </li>
 <li>
 Ability to maintain confidentiality and exercise good judgment.
 </li>
 </ul>
 
 
 
 
 
 Preferred Qualities
 
 
 <ul>
 <li>
 Experience supporting senior‑level executives.
 </li>
 <li>
 Patience and comfort working with an older individual who may require step‑by‑step guidance.
 </li>
 <li>
 Ability to troubleshoot simple technology issues calmly and effectively.
 </li>
 <li>
 Reliable, punctual, and professional presentation.
 </li>
 </ul>
</div>

Executive & Personal Assistant

MOD Assistants

<div><div><div>MOD Assistants is looking for new part-time personal assistants to join our NEW team Miami FL! We are looking for team members that genuinely LOVE serving people, are detail oriented, and want to be part of a team environment. Individuals in this role learn how to work with a variety of people while balancing different tasks on a daily basis. Our team supports small business owners and busy professionals in their home life.</div><div> 

General responsibilities as a MOD Personal Assistant include:</div><ul><li>
Household Management: managing and meeting household service providers (cleaning company, nanny, home project vendors, etc) 
</li><li>
Meal Planning / Grocery Shopping / Food Preparation 
</li><li>
Errands 
</li><li>
Shopping / Returns 
</li><li>
Laundry / Dry Cleaning 
</li><li>
Home Organization 
</li><li>
Preparation and Management of a Home Moving Project</li></ul><div> 

Requirements:</div><ul><li>
Must be at least 18 years old. 
</li><li>
Must have at least two years of experience related to personal assistance, nanny, culinary, home care, etc (running your own home with a family counts as experience!) 
</li></ul><ul><li>
Must be willing to drive to a client's home/office 
</li><li>
Must be available 10-15 hours per week during regular office hours (Monday - Friday 9-5pm) 
</li><li>
All assistants must pass a full background check.</li></ul><div> 

Compensation:</div><ul><li>
Assistants are paid hourly at $24 per hour 
</li><li>
Bonus Opportunities: quarterly team contests, client and assistant referrals 
</li></ul><ul><li>
Assistants are paid via direct deposit 
</li><li>
This is a 1099 independent contractor position</li></ul><div> 

Perks:</div><ul><li>
You choose your clients, you build your schedule with an ongoing client flow - new leads generated every week for the team 
</li><li>
MOD covers all assistants with professional liability and workers compensation insurance 
</li><li>
MOD provides support technology to track hours and billable expenses 
</li></ul><ul><li>
Quarterly training opportunities to learn new skills or sharpen existing ones 
</li><li>
Support from a team of amazing assistants in the local area and nationwide!</li></ul></div><div> 
A MOD personal assistant generally balances three to five clients with management of their day-to-day life, including but not limited to the tasks listed above. Each assistant is provided with an initial training program to help them prepare for taking on their first MOD client. Assistants are paired with clients based on their experience and skill set, availability, personality and location.</div></div>

Personal Assistant / Household Manager

<div>
 MOD Assistants is looking for new part-time personal assistants to join our NEW team Miami FL! We are looking for team members that genuinely LOVE serving people, are detail oriented, and want to be part of a team environment. Individuals in this role learn how to work with a variety of people while balancing different tasks on a daily basis. Our team supports small business owners and busy professionals in their home life.
 
 
 
 General responsibilities as a MOD Personal Assistant include:
 
 <ul>
 <li>
 Household Management: managing and meeting household service providers (cleaning company, nanny, home project vendors, etc)
 
 </li>
 <li>
 Meal Planning / Grocery Shopping / Food Preparation
 
 </li>
 <li>
 Errands
 
 </li>
 <li>
 Shopping / Returns
 
 </li>
 <li>
 Laundry / Dry Cleaning
 
 </li>
 <li>
 Home Organization
 
 </li>
 <li>
 Preparation and Management of a Home Moving Project
 
 </li>
 </ul>
 
 
 Requirements:
 
 <ul>
 <li>
 Must be at least 18 years old.
 
 </li>
 <li>
 Must have at least two years of experience related to personal assistance, nanny, culinary, home care, etc (running your own home with a family counts as experience!)
 
 </li>
 </ul>
 <ul>
 <li>
 Must be willing to drive to a client's home/office
 
 </li>
 <li>
 Must be available 10-15 hours per week during regular office hours (Monday - Friday 9-5pm)
 
 </li>
 <li>
 All assistants
 
 mus
 
 t pass a full background check.
 
 </li>
 </ul>
 
 
 Compensation:
 
 <ul>
 <li>
 Assistants are paid hourly at $24 per hour
 
 </li>
 </ul>
 <ul>
 <li>
 Bonus Opportunities: quarterly team contests, client and assistant referrals
 
 </li>
 </ul>
 <ul>
 <li>
 Assistants are paid via direct deposit
 
 </li>
 <li>
 This is a 1099 independent contractor position
 
 </li>
 </ul>
 
 
 Perks:
 
 <ul>
 <li>
 You choose your clients, you build your schedule with an ongoing client flow - new leads generated every week for the team
 
 </li>
 <li>
 MOD covers all assistants with professional liability and workers compensation insurance
 
 </li>
 </ul>
 <ul>
 <li>
 MOD provides support technology to track hours and billable expenses
 
 </li>
 </ul>
 <ul>
 <li>
 Quarterly training opportunities to learn new skills or sharpen existing ones
 
 </li>
 <li>
 Support from a team of amazing assistants in the local area and nationwide!
 
 
 </li>
 </ul>
 A MOD personal assistant generally balances three to five clients with management of their day-to-day life, including but not limited to the tasks listed above. Each assistant is provided with an initial training program to help them prepare for taking on their first MOD client. Assistants are paired with clients based on their experience and skill set, availability, personality and location.
</div>

Advanced Pharma

Job Overview We are seeking a highly organized and proactive Executive Assistant/ Personal Assistant to provide comprehensive support to a high profile family. The ideal candidate will possess strong administrative skills and have a keen ability to manage multiple tasks efficiently. This role requires a detail-oriented individual who can handle various responsibilities, including planning, coordinating, and managing.This job is a hybrid position with the need to travel to the confidential Broward and Miami Locations.Responsibilities<ul><li>Manage executive calendars, including scheduling appointments and coordinating meetings.</li><li>Handle all correspondence, including emails and phone calls, with professionalism.</li><li>Organize meetings, including logistics and preparation of necessary materials (Travel arrangements within the budget and preferences of the employer, etc.).</li><li>Assist with personal tasks to streamline the daily life of the high profile family.</li><li>Maintain a high level of confidentiality regarding sensitive information.</li><li>Utilize QuickBooks to post invoices, process payments, and maintain accurate records.</li><li>Handling all other administrative matters as needed, for employer and for its affiliates.</li><li>Set-up any necessary maintenance visits, as needed.</li><li>Coordinating between employer and various outside professionals. (Agents, accountants, attorneys, etc.)</li><li>Responsibility for all accounts receivable, including tracking and following up on all payments for employer and affiliated companies.</li><li>General bookkeeping and expense/payables reporting in coordination with outside accountant of employer and its affiliated companies.</li><li>Maintaining farm operations, logistics and organization (including selling eggs, instructing farm workers as required. Keeping on top of suppliers, paying bills, and taking farm hand to shops.)</li><li>Returning clothes, booking hair and makeup and invoicing.</li><li>Be available to drive 4 times a week. (Subject to change by employer)</li><li>Be available to stay overnight at destined area.</li><li>Handle Vet appointments and transportation for pets.</li><li>Be able to take on Ad Hoc Projects as required.</li></ul>Skills<ul><li>Proficient in QuickBooks.</li><li>Exceptional organizational and multitasking skills.</li><li>Strong written and verbal communication skills.</li><li>Discretion, professionalism, and a strong sense of integrity are essential.</li><li>High adaptability to changing priorities and environments.</li><li>Excellent problem-solving skills and the ability to think on your feet.</li><li>Be Tech-Savvy</li><li>Must have clean driving record.</li><li>Must have Car Insurance</li><li>5 + years of Personal Executive Assistant experience.</li></ul>Job Type: Full-timePay: Up to $60,000.00 per yearWork Location: Hybrid remote in Miami, FL 33147

Executive Assistant/ Personal Assistant

Canadian Health Labs

<div>
 
 
 Position Overview-3 Month Contract
 
 
 
 
 
 Are you a standout Personal Assistant who thrives in fast-paced, high-performance environments? World Health Labs is seeking a
 
 dedicated, resourceful, and discreet non-smoker
 
 to provide full-time, hands-on support to our CEO. This unique role involves ensuring the CEO&rsquo;s personal and professional life runs seamlessly.
 
 
 
 The ideal candidate is
 
 proactive, adaptable, highly organized, and thick-skinned
 
 , able to anticipate needs and manage multiple priorities with discretion and precision. You must be comfortable being
 
 on call 24/7
 
 and working
 
 onsite six to seven days per week
 
 .
 
 
 
 The Principal leads an exceptionally dynamic lifestyle focused on
 
 business growth, fitness, nutrition, health, and optimal performance
 
 .
 
 
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 1. Wellness &amp; Lifestyle Management
 
 
 <ul>
 <li>
 
 
 Meal Preparation &amp; Nutrition:
 
 Prepare and manage all meals in accordance with a strict nutrition plan, including weighing portions, batching meals, and organizing on-bike nutrition for workouts.
 
 
 </li>
 <li>
 
 
 Grocery Shopping:
 
 Frequent shopping (5+ days per week) to maintain fresh ingredients and accommodate evolving dietary needs.
 
 
 </li>
 <li>
 
 
 Supplement Oversight:
 
 Organize and manage 70+ daily supplements.
 
 
 </li>
 <li>
 
 
 Cycling Support &amp; Equipment Maintenance:
 
 Clean, maintain, and coordinate bike repairs or replacements. Prepare cycling gear and on-bike nutrition. Provide in-car support during training sessions when required.
 
 
 </li>
 <li>
 
 
 Kitchen Management:
 
 Keep the kitchen meticulously clean and organized, ensuring supplies are always stocked.
 
 
 </li>
 </ul>
 
 2. Health &amp; Wellness Administration
 
 
 <ul>
 <li>
 
 
 Health Record Coordination:
 
 Manage health records across multiple international providers, ensuring information is consolidated and easily accessible.
 
 
 </li>
 <li>
 
 
 Healthcare Appointments:
 
 Source, negotiate, schedule, and manage appointments (physio, massage, chiropractic, etc.), including billing and follow-up.
 
 
 </li>
 <li>
 
 
 Errands:
 
 Handle all related health and personal errands efficiently.
 
 
 </li>
 </ul>
 
 3. Personal &amp; Transportation Support
 
 
 <ul>
 <li>
 
 Provide personal driving services for appointments, errands, and short trips.
 
 
 </li>
 <li>
 
 Manage grocery, personal, and household shopping while ensuring purchases align with preferences.
 
 
 </li>
 <li>
 
 Track, receive, and manage deliveries and online purchases.
 
 
 </li>
 <li>
 
 Anticipate and handle miscellaneous errands proactively.
 
 
 </li>
 </ul>
 
 4. Guest Relations &amp; Hospitality
 
 
 <ul>
 <li>
 
 Prepare the home for guests, ensuring a warm, organized, and welcoming environment.
 
 
 </li>
 <li>
 
 Greet visitors, provide refreshments, and ensure guest comfort.
 
 
 </li>
 <li>
 
 Coordinate accommodations and itineraries for visiting guests.
 
 
 </li>
 <li>
 
 Handle all hospitality needs with professionalism and discretion.
 
 
 </li>
 </ul>
 
 5. Schedule &amp; Logistics Coordination
 
 
 <ul>
 <li>
 
 Collaborate with logistics and executive teams to maintain an accurate and up-to-date calendar.
 
 
 </li>
 <li>
 
 Book travel, appointments, and personal engagements as requested.
 
 
 </li>
 <li>
 
 Proactively manage potential scheduling conflicts and ensure smooth daily operations.
 
 
 </li>
 <li>
 
 Maintain flexibility for changes or last-minute adjustments.
 
 
 </li>
 </ul>
 
 6. Household &amp; Vendor Management
 
 
 <ul>
 <li>
 
 Oversee daily upkeep and cleanliness of all properties.
 
 
 </li>
 <li>
 
 Coordinate with landlords, maintenance services, and vendors for repairs and projects.
 
 
 </li>
 <li>
 
 Manage household inventory and supplies.
 
 
 </li>
 <li>
 
 Research, scout, and source new accommodations or property rentals as needed.
 
 
 </li>
 </ul>
 
 7. Digital &amp; Administrative Support
 
 
 <ul>
 <li>
 
 Manage digital tasks such as email organization, online research, and document filing.
 
 
 </li>
 <li>
 
 Track ongoing projects and tasks to ensure timely completion.
 
 
 </li>
 <li>
 
 Handle travel bookings, reimbursements, and administrative follow-ups.
 
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Ideal Candidate Profile
 
 
 
 
 <ul>
 <li>
 
 
 Non-smoker
 
 with a professional, health-conscious lifestyle.
 
 
 </li>
 <li>
 
 
 10+ years of experience
 
 as a Personal Assistant and/or Executive Assistant, supporting private individuals or families.
 
 
 </li>
 <li>
 
 
 Fluent in English
 
 ; proficiency in
 
 Italian and/or Spanish
 
 is an asset.
 
 
 </li>
 <li>
 
 Highly
 
 organized, detail-oriented
 
 , and able to operate in fast-paced environments.
 
 
 </li>
 <li>
 
 
 Discreet, trustworthy
 
 , and skilled in handling sensitive information.
 
 
 </li>
 <li>
 
 Strong
 
 communication, problem-solving, and anticipatory
 
 skills.
 
 
 </li>
 <li>
 
 
 Well-connected in Miami
 
 is preferred.
 
 
 </li>
 <li>
 
 Holds a
 
 valid driver&rsquo;s license, passport
 
 , and has
 
 full-time access to a personal vehicle
 
 .
 
 
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Work Schedule
 
 
 
 
 <ul>
 <li>
 
 
 Tuesday &ndash; Friday:
 
 8 hours/day (subject to extension as needed)
 
 
 </li>
 <li>
 
 
 Saturday &amp; Sunday:
 
 8 hours/day (for weekly preparation)
 
 
 </li>
 <li>
 
 
 Monday:
 
 Approximately 3+ hours (potential day off periodically)
 
 
 </li>
 </ul>
 Must be available
 
 beyond scheduled hours
 
 as required by travel and business demands.
 
 
 
</div>

Personal Assistant to CEO-3 Month Contract

The Permit Queen

Are you detail-oriented and passionate about helping clients navigate the permitting process?Join our dynamic team at The Permit Queen as a Full-Time Remote Personal Assistant! If you have experience in permits and are ready to provide valuable support to our clients while working from the comfort of your home, we want to hear from you. We are looking for a motivated, self-starter who thrives in a remote work environment and enjoys juggling multiple tasks with precision and efficiency.What You'll Be Doing:<ul><li>Assist with processing and managing permit applications remotely, ensuring everything runs smoothly.</li><li>Research and stay up-to-date on local, state, and federal regulations related to permitting.</li><li>Track important deadlines, organize essential paperwork, and maintain well-structured permit files.</li><li>Communicate directly with clients to gather necessary documents for timely permit submissions.</li><li>Coordinate with local authorities and agencies to ensure all permits are secured without delays.</li><li>Provide essential administrative support to ensure smooth operations for the team and clients.</li></ul>What We&rsquo;re Looking For:<ul><li>1-2 years of experience in the permitting process or related field (you know your way around permits!).</li><li>Strong organizational skills and an eye for detail &ndash; you're a master at keeping things in order.</li><li>Ability to juggle multiple tasks and prioritize effectively in a remote work setting.</li><li>Excellent communication skills &ndash; both written and verbal &ndash; to interact confidently with clients and authorities.</li><li>Proficiency in Microsoft Office and basic office management tools.</li><li>Self-motivated, reliable, and independent with a proactive attitude.</li><li>Must live in Miami to attend occasional in-person visits to local building departments and handle related errands.</li><li>Availability in the mornings for client and team communication, and to ensure timely responses.</li><li>Must have access to a car for occasional in-person meetings or errands related to the permitting process.</li></ul>Why You'll Love Working With Us:<ul><li>Remote work flexibility &ndash; work from anywhere and set your own schedule.</li><li>Starting at $15 per hour, with opportunities for growth based on your performance.</li><li>Performance-based bonuses &ndash; earn additional incentives as you demonstrate your dedication and skills.</li><li>A supportive, friendly team that values your contribution and work-life balance.</li><li>Opportunities for career growth and long-term success in the field of permitting.</li></ul>How to Apply:Ready to join our team? Send your resume and a brief cover letter to Elizabeth@ThePermitQueen.Net. In your cover letter, tell us why you're a great fit for the position and share your experience in the permitting field.Job Types: Full-time, Part-timePay: $15.00 - $18.00 per hourExpected hours: 20 &ndash; 40 per weekBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li></ul>Work Location: Remote

Full-Time Remote Personal Assistant – Permitting Experience Required

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Personal Assistant to CEO-3 Month Contract

Full-Time Remote Personal Assistant – Permitting Experience Required