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personal assistant

ReShape Aesthetics

About the Role We are a growing medical aesthetics business with clinics operating in New York, Houston, and Miami. The owner is based in London, and we are seeking a highly reliable, detail-oriented Personal Assistant / Clinic Operations Coordinator to act as our on-the-ground representative in the U.S.This role is essential to ensuring clinics run safely, professionally, and in full compliance. You will support nurses during clinic days, manage stock and deliveries, oversee clinic setup and close-down, and provide clear reporting back to the owner.Key ResponsibilitiesClinic Operations<ul><li>Be physically present during clinic days to support nurses and ensure smooth operations</li><li>Open and set up the clinic before appointments and close the clinic at the end of the day</li><li>Ensure treatment rooms are prepared and clinic standards are maintained</li><li>Act as the main point of contact between the clinic and the owner (based in London)</li></ul>Clinical Compliance &amp; Oversight<ul><li>Ensure all client consent forms are completed correctly</li><li>Confirm that nurses are carrying out Good Faith Exams as required</li><li>Monitor that protocols and safety standards are being followed</li><li>Flag any concerns or issues immediately to the owner</li></ul>Stock &amp; Inventory Management<ul><li>Receive deliveries of stock and medical supplies</li><li>Pick up stock when required</li><li>Conduct regular stock checks and inventory counts</li><li>Place and manage stock orders</li><li>Ensure correct storage and handling of all supplies</li></ul>Reporting &amp; Communication<ul><li>Provide daily and weekly updates to the owner on clinic performance and operations</li><li>Report on stock levels, clinic activity, and any operational issues</li><li>Maintain clear records and documentation</li></ul>Requirements<ul><li>Previous experience in a medical clinic, med spa, or healthcare setting</li><li>Strong understanding of clinical operations and compliance</li><li>Highly organized, responsible, and trustworthy</li><li>Comfortable working independently with minimal supervision</li><li>Excellent communication skills</li><li>Willingness to travel between New York, Houston, and Miami</li><li>Able to start immediately</li></ul>Preferred (But Not Essential)<ul><li>Experience in medical aesthetics or cosmetic clinics</li><li>Experience supporting nurses or medical providers</li><li>Familiarity with consent forms and clinical documentation</li></ul>Why Join Us<ul><li>Key leadership support role within a growing U.S. clinic network</li><li>High level of trust and responsibility</li><li>Opportunity to grow into a senior operations role</li><li>Direct communication with the business owner</li></ul>To apply, please submit your resume and a brief explanation of your relevant clinic or healthcare experience.Job Type: Part-timePay: $17.00 per hourWork Location: In person

Personal Assistant & Clinic Coordinator – Medical Aesthetics

Tutta Bella

Executive &amp; Personal Assistant to CEO (Content &amp; Lifestyle Focus)Miami, FL (In-Person)$60,000 &ndash; $65,000 per yearPosition OverviewUnited Food Truck is seeking a highly capable, proactive, and detail-oriented Executive &amp; Personal Assistant to work directly with the CEO.This is not a traditional assistant role.This position is designed for someone who can operate at a high level across business operations, personal management, and the execution of a growing personal brand.The environment is fast-paced, demanding, and performance-driven. This role requires presence, judgment, discretion, and consistent execution.If you are looking for a structured, predictable, low-pressure position, this is not the role.Role Context: Business + Personal BrandThis role integrates three areas:Business operationsPersonal managementPersonal brand executionThe personal brand is not an image project &mdash; it is a business unit.The objective is to position Hector Gonzalez as a reference for individuals who want to build businesses from zero in the United States, using real results &mdash; company, growth, and lifestyle &mdash; as proof.Content is not decorative. It is part of a system:It attractsIt positionsIt builds credibilityIt convertsThe narrative is based on execution:&ldquo;This is what was built from zero. This is the process. If you want something similar, this is the method.&rdquo;Understanding this is essential to perform the role correctly.Key ResponsibilitiesManage the CEO&rsquo;s calendar, schedule, and daily prioritiesCoordinate meetings, travel arrangements, and logisticsHandle email communications and ensure timely follow-upsSupport execution of both business and personal projectsPersonal Management ResponsibilitiesOversee and manage personal finances organization (payments, tracking, due dates, basic control)Manage credit cards, recurring expenses, and financial calendarCoordinate household operations (cleaning, maintenance, supplies, general organization)Handle personal errands, purchases, and lifestyle logisticsEnsure the CEO&rsquo;s personal environment runs smoothly and efficientlyOperational ResponsibilitiesMaintain communication with clients, vendors, and partners in both English and SpanishEnsure structure, organization, and follow-through on all pending tasksAnticipate needs and solve problems without constant supervisionBe available for domestic and international travelContent &amp; Personal Brand ExecutionThis is not a creative or strategy role. It is execution-driven.You are not expected to invent ideas &mdash; you are expected to execute at a high level.Responsibilities include:Coordinating content production (locations, timing, logistics)Ensuring content is captured consistently across business and lifestyle environmentsOrganizing and structuring content (videos, photos, ideas)Supporting content development using tools like ChatGPTExecuting predefined direction with precisionCoordinating with external agencies or vendors when requiredWhat This Role Is NotNot an influencer roleNot a content strategist roleNot a position for improvisationThe structure already exists. The role is to execute it at a high level.RequirementsFluent in English and Spanish (spoken and written)Previous experience in a similar roleStrong organizational and multitasking skillsComfortable with Google Drive and digital toolsComfortable working within the Apple ecosystem (Mac / iPhone)Excellent communication skillsHigh level of discretion and confidentialityStrong problem-solving abilityFlexible schedule aligned with the CEO&rsquo;s agendaAbility to travel internationallyIdeal ProfileStrong professional presenceExcellent personal presentation and image awarenessHigh attention to detail and sense of aestheticsHigh level of execution and disciplineAbility to operate without constant supervisionComfortable in fast-paced environmentsAbility to represent the CEO in professional and social settingsHigh level of discretion, judgment, and reliabilityCommitment &amp; ExpectationThis is not a temporary or transitional role.This position requires consistency, commitment, and alignment with a high-performance environment.There will be pressure, changing priorities, and high expectations.The right person will see this as an opportunity for growth and exposure.The wrong person will feel overwhelmed.Compensation$60,000 &ndash; $65,000 per yearPerformance-based growth opportunitiesFinal NoteThis role is designed for someone who wants to operate at a higher level, not just support from a distance.If you are structured, disciplined, and comfortable executing in a demanding environment, this will be a strong fit.If not, it likely won&rsquo;t.Job Type: Full-timePay: $60,000.00 - $65,000.00 per yearBenefits:<ul><li>Flexible schedule</li></ul>Application Question(s):<ul><li>Understands AI </li></ul>Experience:<ul><li>Personal assistant: 1 year (Preferred)</li></ul>Language:<ul><li>Spanish (Preferred)</li><li>English (Preferred)</li></ul>Location:<ul><li>Miami, FL 33178 (Preferred)</li></ul>Security clearance:<ul><li>Confidential (Preferred)</li></ul>Shift availability:<ul><li>Day Shift (Preferred)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>Work Location: In person

Executive Assistant

AA Glass & Windows INC

&lt;Job Summary&gt; We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth communication, efficient management of administrative tasks, and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a thriving organization committed to excellence.&lt;Duties&gt;<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems, handle incoming calls, and provide prompt customer support or assistance as needed</li><li>Perform data entry, maintain accurate filing systems, and ensure all documents are proofread for clarity and accuracy</li><li>Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and collaboration</li><li>Schedule appointments, manage calendars, and coordinate meetings to optimize time management for staff and executives</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to support basic financial record-keeping</li><li>Support office management duties including supply inventory, organization of files, and maintaining a clean, efficient workspace</li><li>Provide clerical support such as photocopying, faxing, mailing, and preparing reports or presentations for meetings</li></ul>&lt;Skills&gt;<ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy</li><li>Excellent phone etiquette with experience managing multi-line phone systems and providing customer service or support</li><li>Bilingual abilities are highly valued to assist diverse client needs effectively</li><li>Strong typing skills with attention to detail for proofreading documents and data entry tasks</li><li>Knowledge of office management procedures including filing systems and calendar management</li><li>Experience with bookkeeping software like QuickBooks or similar platforms is a plus</li><li>Ability to handle sensitive information discreetly with professionalism and confidentiality</li><li>Effective time management skills to prioritize tasks efficiently in a fast-paced environment</li><li>Personal assistant or medical/dental receptionist experience is advantageous but not required</li></ul>Join us as an Administrative Assistant and become an essential part of a vibrant team dedicated to operational excellence! Your proactive attitude and organizational prowess will help us deliver outstanding service while advancing your career in a supportive environment.Pay: From $18.00 per hourWork Location: In person

Administrative Assistant

Lux Awnings

Job Overview We are seeking a dynamic and highly organized Bilingual Administrative Assistant to join our team full-time at our vibrant Miami office. This energetic role is perfect for a proactive individual who thrives in a fast-paced environment, excels at multitasking, and is fluent in both English and Spanish. As a key support figure within our organization, you will manage daily administrative operations, facilitate effective communication, and ensure the smooth functioning of our office. Your positive attitude, excellent organizational skills, and ability to handle diverse responsibilities will be instrumental in helping us deliver exceptional service and operational excellence.Duties<ul><li>Serve as the first point of contact at the front desk, greeting visitors and directing calls with professionalism and courtesy using multi-line phone systems.</li><li>Manage incoming correspondence, emails, and inquiries in both English and Spanish, ensuring timely responses and follow-up.</li><li>Maintain organized filing systems&mdash;both physical and digital&mdash;using tools like Google Workspace and Microsoft Office&mdash;to ensure quick retrieval of documents.</li><li>Perform data entry and bookkeeping tasks utilizing QuickBooks to support financial record-keeping and invoicing processes.</li><li>Assist with calendar management, scheduling appointments, meetings, and coordinating events efficiently.</li><li>Support office management activities including supply inventory, order placement, and maintaining a clean, welcoming workspace.</li><li>Handle clerical duties such as proofreading documents, preparing reports, and managing mail distribution with accuracy and attention to detail.</li><li>Provide excellent customer support by addressing client needs promptly while demonstrating strong phone etiquette and professionalism.</li><li>Support personal assistant tasks as needed, including travel arrangements or special project coordination.</li></ul>Qualifications<ul><li>Fluent in both English and Spanish with exceptional verbal and written communication skills in both languages.</li><li>Proven experience in office administration or clerical roles with a strong understanding of office management practices.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and familiarity with data entry tools.</li><li>Experience using QuickBooks for bookkeeping or financial tasks is highly desirable.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Excellent phone etiquette with experience managing multi-line phone systems confidently.</li><li>Demonstrated computer literacy with quick typing skills and attention to detail for proofreading documents.</li><li>Prior experience supporting customer service functions or providing administrative assistance preferred.</li><li>Knowledge of filing systems, calendar management, time management techniques, and office supply procedures is essential. Join us to be part of a lively team where your skills make an immediate impact! We value energetic professionals who are eager to contribute their talents in a collaborative environment dedicated to excellence in service delivery.</li></ul>Pay: $24.33 - $35.00 per hourWork Location: In person

Bilingual Administrative Assistant (English & Spanish) – Full-Time (On-Site Miami)

rse distributors

OverviewWe are seeking a reliable and organized Administrative Assistant to support our construction office operations. This role is ideal for someone detail-oriented, professional, and comfortable handling multiple tasks. Construction experience is a plus, but not required; we are willing to train the right candidate.Responsibilities: READ BELOW CAREFULLYAnswer and manage incoming phone calls Respond to emails and assist with client communication Prepare and assist with quotes and job-related paperwork Use QuickBooks (QB) for quotes (training provided if needed) Maintain organized files and office records Support daily office operations and team needs Run occasional office errands as needed Visit job sites rarely, only if needed Work Schedule: Monday&ndash;Friday, 8:00 AM &ndash; 5:00 PMQualifications:Fluent English Strong organizational and communication skills Computer skills (Microsoft Office, Excel, QuickBooks, emails, etc.) Website Knowledge is a plus... Ability to multitask and stay organized Professional attitude and reliability Prior office experience required Valid driver&rsquo;s license and reliable transportation Construction industry experience is a plus, but not requiredTraining pay starts at: $16/hour (about 2 weeks) Starting at $17&ndash;$18/hour (based on experience)Pay: From $17.00 per hourWork Location: In person

Regis HR Group

<div>Responsibilities:<ul><li>
Completes a broad variety of administrative tasks including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings</li><li>
Plans, coordinates and ensures the CEO's schedule is followed and respected. Gatekeeper for direct access to the CEO's time
</li><li>Communicates on behalf of the CEO, with Board members, donors, staff, and others</li><li>
Researches, prioritizes, and follows up on issues addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action</li><li>
Provides a bridge for smooth communication between the CEO&rsquo;s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff</li><li>
Works closely with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a &quot;barometer,&quot; having a sense for the issues taking place in the environment and keeping the CEO updated</li><li>
Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which have organizational impact</li><li>
Successfully completes critical aspects of deliverables with a timely hands-on approach, including drafting acknowledgement letters, personal correspondence, preparing reports, presentations and other tasks that facilitate CEO's ability to effectively lead the company</li><li>
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures</li><li>
Assists with coordination of the board meetings and retreat including all travel arrangements, lodging, and meal planning for attendees</li><li>
Maintains discretion and confidentiality in relationships with all board members</li><li>
Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters</li><li>
Coordinates the agenda of senior management and staff meetings and prepares minutes</li><li>
Facilitates cross-divisional coordination of travel and outreach plans</li><li>
Participate in fundraising activities, staff and department meetings</li><li>
Perform any other related duties as assigned
</li></ul>Qualifications:<ul><li>
Ability to prioritize and manage multiple projects simultaneously</li><li>
Proven experience supporting C-level executives</li><li>
3&ndash;5 years of administrative experience</li><li>
Collaboration with senior executives, team members, and clients</li><li>
High degree of organizational skills and time management</li><li>
Excellent written and verbal communication skills</li><li>
Advanced organizational and time management abilities</li></ul><div>
Salary Range: $50,000-$60,000, commensurated with experience.</div><div> 
Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.
No Third Party Agencies or Submissions Will Be Accepted.
Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP
Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein. 
</div>
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Regents Park at Aventura

<div>Regents Park at Aventura is currently searching for Full time, Part time and Perdiem Certified Nursing Assistants (CNAs) to work Weekends. We currently have 3 shifts available, 7am-3pm , 3p-11p and 11p-7a. 

Certified Nursing Assistant (CNA) Basic Job Description:

A Certified Nursing Assistant provides healthcare and support to patients in a medical facility. Their main duties include offering basic physical assistance to patients, feeding patients according to their dietary needs and recording vital signs.

Certified Nursing Assistant (CNA) Responsibilities/Requirements:
<ul>
<li>Must have an active Florida Certified Nursing Assistant (CNA) License</li>
<li>CPR certification</li>
<li>Gives direct care to residents, such as, assisting residents to the bathroom, bedpan use, shower or bathe residents, maintain residents hygiene, change bedding, etc.</li>
<li>Turn, reposition and move patients between wheelchairs, seats and beds</li>
<li>Serve meals and help patients eat their food</li>
<li>Measure vital signs like blood pressure and temperature</li>
<li>Listen to patients regarding any health concerns they might have and report details to a nurse or supervisor</li>
<li>Practices safety rules at all times to prevent incidents</li>
<li>Documents completely before the end of the shift</li>
<li>Personal Hygiene Care</li>
<li>Answers call light in a timely manner.</li>
<li>Places all belongings within patients' reach (call light, pitcher, glasses, remote, etc.)</li>
<li>Serves and collects meal trays, assists during meals, sanitizes/cleans tables after meals.</li>
<li>Assists with monitoring residents in the common area to maintain safety.</li>
<li>Assists residents in admission and discharge including the inventory of belongings.</li>
<li>Gathers supplies needed for the provision of care.</li>
<li>Makes unoccupied beds.</li>
<li>Assists residents in activity engagement of their choice and interest.</li></ul> 


Please come in person to apply

Regents Park at Aventura

18905 NE 25 ave

Miami, FL 33180</div>

CNA- Weekend

Explore 136+ Personal assistant in Miami this April. Find roles across top companies and apply now to boost your career.

136 personal assistant jobs In Miami

Personal Assistant & Clinic Coordinator – Medical Aesthetics

Executive Assistant

Administrative Assistant

Bilingual Administrative Assistant (English & Spanish) – Full-Time (On-Site Miami)

Administrative Assistant

Executive Assistant

CNA- Weekend