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junior personal assistant (coral gables) Jobs in Miami

junior personal assistant (coral gables)

personal assistant

Pocketbook Agency

<div>
 
 #2362
 
 
 
 
 
 We are seeking an Executive &amp; Personal Assistant to act as a highly trusted extension of the CEO, providing comprehensive support across a fast-moving, high-growth organization while also overseeing the day-to-day coordination of her professional and personal affairs. This role calls for exceptional organizational skills, discretion, forward-thinking, and the ability to work autonomously with strong judgment. The ideal candidate is a polished communicator with a flexible, responsive, and proactive approach, well-suited to supporting a dynamic executive. We are specifically seeking a candidate with 7&ndash;10+ years of experience, ideally within a high-growth or scaling organization (consumer-facing or brand experience is a strong plus), and a proven track record of supporting a very senior, high-performing executive, preferably a CEO, in a combined EA/PA capacity. This individual should be ambitious, highly organized, and a collaborative team player who thrives in a fast-paced, evolving environment.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Oversee and maintain the CEO&rsquo;s calendar, managing both business and personal commitments
 </li>
 <li>
 Proactively structure and manage daily and weekly schedules for the CEO and family
 </li>
 <li>
 Coordinate all executive travel in close partnership with the travel team, including domestic and international flights, accommodations, ground transportation, and end-to-end logistics
 </li>
 <li>
 Ensure the CEO is fully prepared for meetings by compiling, organizing, and summarizing relevant materials, presentations, and key information
 </li>
 <li>
 Support daily office operations by organizing the CEO&rsquo;s workspace and preparing meeting spaces
 </li>
 <li>
 Prepare, submit, and track expense reports
 </li>
 <li>
 Act as a central point of communication between business and personal contacts
 </li>
 <li>
 Run ad hoc errands as needed and manage office and supply inventory for both the CEO&rsquo;s home office and company offices
 </li>
 <li>
 Serve as a strategic gatekeeper and trusted thought partner to the CEO by anticipating needs, identifying conflicts or pressure points, and proactively recommending solutions to protect time, focus, and energy
 </li>
 <li>
 Oversee personal and professional gifting, important dates, and key touchpoints (birthdays, holidays, thank-yous, and special occasions)
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 7&ndash;10+ years of relevant experience supporting senior-level executives in high-growth, fast-paced, or scaling environments
 </li>
 <li>
 Prior experience supporting a very senior, high-performing executive (ideally a CEO) in an EA/PA capacity is required
 </li>
 <li>
 Experience within a high-growth consumer brand or rapidly scaling organization is strongly preferred
 </li>
 <li>
 Bachelor&rsquo;s degree required
 </li>
 <li>
 Strong &ldquo;no task too big or too small&rdquo; mentality with a positive, solutions-oriented attitude
 </li>
 <li>
 Advanced proficiency in Microsoft and Google Suites, iCloud/iCal (Slack and Asana a plus)
 </li>
 <li>
 Exceptional ability to anticipate needs and plan several steps ahead
 </li>
 <li>
 Polished communication skills, sound decision-making, and consistent professionalism
 </li>
 <li>
 Proven discretion and ability to manage confidential and sensitive information
 </li>
 <li>
 Highly adaptable, collaborative team player with strong ambition and a desire to grow within the role
 </li>
 </ul>
 
 
 
 
 
 Location:
 
 On-site daily in Miami, FL (must be able to travel internationally as needed)
 
 
 
 
 
 
 Salary:
 
 Up to $160K DOE + excellent benefits
 
 
 
</div>

Executive Personal Assistant

Career Group

<div>
 
 
 Role Description
 
 
 
 Position: Personal Assistant
 
 
 Location: Coral Gables - 5 days/wk on-site
 
 
 Hours: They will work at the office 8:30-5pm although some days require longer days.
 
 
 
 
 
 This is a full-time on-site role for a Personal Assistant. The Personal Assistant will be responsible for providing executive administrative assistance, managing diaries, and performing clerical tasks. Effective communication and organization skills are essential for success in this role.
 
 
 
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Will handle all personal appointments
 </li>
 <li>
 Manage complex personal and professional logistics
 </li>
 <li>
 Will travel with principal (including Europe trips to help me her watch the dogs, or principal's travels)
 </li>
 <li>
 Help organize travel with the pilots
 </li>
 <li>
 Run person errands for the principal
 </li>
 <li>
 Manage wardrobe and pack for trips for principal
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Proficiency in Spanish is preferred.
 </li>
 <li>
 Personal Assistance skills
 </li>
 <li>
 Strong communication and interpersonal skills
 </li>
 <li>
 Experience in diary management
 </li>
 <li>
 Proficient in clerical skills
 </li>
 <li>
 Detail-oriented with excellent organizational skills
 </li>
 <li>
 Ability to multitask and prioritize tasks effectively
 </li>
 <li>
 Proficient in Microsoft Office Suite
 </li>
 <li>
 Bachelor's degree in a relevant field is preferred
 </li>
 </ul>
 
 
 
 
 If this sounds like a fit, please submit your resume for consideration!
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Junior Personal Assistant (Coral Gables)

Trivium

<div>Location: Downtown Miami, FL (On-site / Local Applicants Only) Schedule: Monday &ndash; Friday, 9:00 AM &ndash; 5:00 PM | Full-Time | High-Impact
About the Role
We are seeking an exceptional Life Manager / Executive Assistant to support Mina Elias, a high-performing individual, who owns many businesses across multiple industries. The ideal candidate will be his right-hand supporting him in all aspects of his life, including business, personal and travel among other responsibilities, and will support both him and his wife.
This is a strong execution and management role, where you will be working with over 90 employees across multiple organizations he owns, handling many different tasks. It is a very dynamic role with incredibly high impact, as you will be helping drive these businesses forward with Mina and improving his life.
If you are a high-ownership operator who thrives in solving problems and facing challenges in a fast-paced environment, you will love this role. This position can grow into a Chief of Staff.
Key ResponsibilitiesExecutive &amp; Business Support<ul><li>
Calendar &amp; Workflow: Manage complex calendars, appointments, and high-level business logistics to maximize productivity.</li><li>
Communication &amp; Triage: Conduct inbox triage and handle sensitive communications with precision.</li><li>
Deal Execution: Handle the sales pipeline and deal execution using HubSpot, PandaDoc, and Docusign.</li><li>
Operational Filter: Track requests from internal teams, ensure Mina reviews key items, and coordinate cross-functional meetings with rigorous follow-ups.</li><li>
Project Management: Lead special projects from ideation to execution, ensuring business entities stay on track.</li></ul>
Travel &amp; Logistics Management<ul><li>
Complex Planning: Plan and book high-end, luxury international travel itineraries across multiple time zones.</li><li>
Optimization: Use loyalty programs, concierge bookings, and detailed agendas to optimize every trip.</li><li>
Retreats &amp; Experiences: Manage multi-week personal trips, retreats, and unique travel experiences with prepared contingency plans.</li><li>
Documentation: Prepare detailed travel planning documents, logistics trackers, and international travel requirements.</li></ul>
Personal Operations &amp; Household Management<ul><li>
Household Staff: Coordinate household logistics including the house manager, vendors, cleaners, and service providers; manage maintenance schedules.</li><li>
Financials: Manage personal financial transactions and vendor relationships.</li><li>
Lifestyle Coordination: Organize wellness appointments, dining, events, social plans, and grocery/household requests.</li><li>
Partner Liaison: Work closely with Mina&rsquo;s partner to ensure all personal priorities are addressed seamlessly.</li></ul>
Systems &amp; Innovation<ul><li>
Efficiency Tools: Introduce and refine systems using ClickUp, Slack, and AI tools to increase visibility.</li><li>
Documentation: Build and maintain operational trackers, SOPs, and recurring process documentation.</li></ul>
Continuous Improvement<ul><li>
This role is continuously evolving and different things will be required from time to time and over time. The main goal is to buy back Mina&rsquo;s time.</li></ul> 
Requirements 
<ul><li>
Experience: 3+ years in a combined Executive Assistant / Personal Assistant / Life Manager role, preferably in a high-growth startup or entrepreneurial environment.</li><li>
Technical Savvy: High AI utilization especially Claude. Expert in GSuite, Slack, CRM platforms, Project management ie ClickUp and Notion and spreadsheets.</li><li>
Logistics Expert: Advanced international travel planning and high-level coordination skills.</li><li>
Local Assets: Must live in Miami, have a valid driver&rsquo;s license, and own a car.</li><li>
Traits: Proactive, solution-oriented, and &quot;thick-skinned.&quot; You must be comfortable giving structured feedback and handling rapid task-switching. You need to be a competitor who&rsquo;s hungry and loves to dominate.</li></ul> 

Benefits 
 
Why This Role (Compensation &amp; Benefits)<ul><li>
Salary: $70,000 &ndash; $90,000 per year (with performance-based increases).</li><li>
Health Insurance: Anthem Blue Cross Platinum PPO (0 Deductible).</li><li>
Time Off: 36 PTO days each year.</li><li>
Growth: Direct mentorship and a clear path to grow into a Chief of Staff position.</li><li>
Network: Exposure to high-impact leaders and unique travel opportunities.</li></ul>
Important Notes
This position requires complete discretion and confidentiality. Candidates who succeed here are those who enjoy managing complexity and operating with a high level of ownership in a dynamic, sometimes chaotic environment.</div>

Life Manager & Executive Assistant to CEO

Green Key Resources

<div>
 
 Administrative Assistant
 
 
 Temp to Perm
 
 
 32.21 per hour
 
 
 3+ years of professional services firm (administrative support) experience required and experience in a larger-scale office setting
 
 
 830-530 M-F 100 percent on site in Downtown Miami 33131
 
 
 
 
 <ul>
 <li>
 Performs core administrative assistant support for local office
 </li>
 <li>
 Handles complex administrative support duties guided by firm policies and procedures
 </li>
 <li>
 Provides high level, advanced, specialized, and confidential administrative support to firm leaders, executives, and departments
 </li>
 <li>
 Applies advanced knowledge of administrative processes and systems, including the ability to generate complex reports in various software products
 </li>
 <li>
 Assists or handles training of assigned administrative team members on assigned technical duties and processes
 </li>
 <li>
 Helps to champion new processes and tools
 </li>
 <li>
 Supports various departments through standardized processing of assigned tasks using various firm systems, tools, and software which may include:
 </li>
 <li>
 Providing support to or overseeing an assigned centralized administrative support ticket(s)
 </li>
 </ul>
 
 
</div>

Administrative Assistant

Universal Travel Concierge

<div>Universal Travel Concierge is seeking a highly organized and proactive Senior Executive Assistant to support our senior leadership team in the fast-paced Leisure, Travel &amp; Tourism industry. In this critical role, you will act as a key liaison, managing schedules, coordinating meetings, and ensuring that executives are well-prepared for all engagements. You will take the lead in organizing travel arrangements, handling correspondence, and maintaining records, while also anticipating the needs of the executives you support. The ideal candidate will possess a strong attention to detail, exceptional communication skills, and the ability to prioritize tasks effectively in a dynamic environment. If you thrive on challenges and have a passion for delivering outstanding administrative support, we invite you to apply.
Key Responsibilities<ul>
<li>Manage executive calendars, scheduling appointments, and coordinating meetings.</li>
<li>Prepare and organize travel arrangements, itineraries, and accommodations.</li>
<li>Draft correspondence and communications on behalf of the executives.</li>
<li>Facilitate effective communication between executives and internal/external stakeholders.</li>
<li>Maintain confidentiality and discretion in handling sensitive information.</li>
<li>Monitor deadlines and ensure timely completion of projects and tasks.</li>
<li>Provide support for special projects and initiatives as needed.</li> 
</ul> 
 
Requirements 
<ul>
<li>Proven experience as an Executive Assistant or in a similar administrative role.</li>
<li>Strong organizational skills with the ability to multitask and prioritize effectively.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Proficient in Microsoft Office Suite and other relevant software.</li>
<li>Ability to work independently and as part of a team.</li>
<li>Strong problem-solving skills and attention to detail.</li>
<li>Degree in business administration or related field preferred.</li> 
</ul> 
 
Benefits 
Yearly Salary is between $40,000 and $50,000 a year.</div>

Executive Assistant

Regis HR Group

<div>Responsibilities:<ul><li>
Completes a broad variety of administrative tasks including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings</li><li>
Plans, coordinates and ensures the CEO's schedule is followed and respected. Gatekeeper for direct access to the CEO's time
</li><li>Communicates on behalf of the CEO, with Board members, donors, staff, and others</li><li>
Researches, prioritizes, and follows up on issues addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action</li><li>
Provides a bridge for smooth communication between the CEO&rsquo;s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff</li><li>
Works closely with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a &quot;barometer,&quot; having a sense for the issues taking place in the environment and keeping the CEO updated</li><li>
Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects, some of which have organizational impact</li><li>
Successfully completes critical aspects of deliverables with a timely hands-on approach, including drafting acknowledgement letters, personal correspondence, preparing reports, presentations and other tasks that facilitate CEO's ability to effectively lead the company</li><li>
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures</li><li>
Assists with coordination of the board meetings and retreat including all travel arrangements, lodging, and meal planning for attendees</li><li>
Maintains discretion and confidentiality in relationships with all board members</li><li>
Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters</li><li>
Coordinates the agenda of senior management and staff meetings and prepares minutes</li><li>
Facilitates cross-divisional coordination of travel and outreach plans</li><li>
Participate in fundraising activities, staff and department meetings</li><li>
Perform any other related duties as assigned
</li></ul>Qualifications:<ul><li>
Ability to prioritize and manage multiple projects simultaneously</li><li>
Proven experience supporting C-level executives</li><li>
3&ndash;5 years of administrative experience</li><li>
Collaboration with senior executives, team members, and clients</li><li>
High degree of organizational skills and time management</li><li>
Excellent written and verbal communication skills</li><li>
Advanced organizational and time management abilities</li></ul><div>
Note: This description indicates, in general terms, the type and level of work performed and responsibilities held by the team member(s). Duties described are not to be interpreted as being all-inclusive or specific to any individual team member.
No Third Party Agencies or Submissions Will Be Accepted.
Our company is committed to creating a diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. DFWP
Opportunities posted here do not create any implied or express employment contract between you and our company / our clients and can be changed at our discretion and / or the discretion of our clients. Any and all information may change without notice. We reserve the right to solely determine applicant suitability. By your submission you agree to all terms herein. 
</div>
NVMET7s6KT</div>

Baptist Health South Florida

<div>Baptist Health is the region's largest not-for-profit healthcare organization, with 12 hospitals, over 29,000 employees, 4,500 physicians and 200 outpatient centers, urgent care facilities and physician practices across Miami-Dade, Monroe, Broward and Palm Beach counties. With internationally renowned centers of excellence in cancer, cardiovascular care, orthopedics and sports medicine, and neurosciences, Baptist Health is supported by philanthropy and driven by its faith-based mission of medical excellence. For 25 years, we've been named one of Fortune's 100 Best Companies to Work For, and in the 2024-2025 U.S. News &amp; World Report Best Hospital Rankings, Baptist Health was the most awarded healthcare system in South Florida, earning 45 high-performing honors. 
 
What truly sets us apart is our people. At Baptist Health, we create personal connections with our colleagues that go beyond the workplace, and we form meaningful relationships with patients and their families that extend beyond delivering care. Many of us have walked in our patients' shoes ourselves and that shared experience fuels out commitment to compassion and quality. Our culture is rooted in purpose, and every team member plays a part in making a positive impact &ndash; because when it comes to caring for people, we're all in.<h2 class="jobSectionHeader"> 
Description:</h2> 
The Emergency Department/Acute Care Technician (EDAT) is a staff position responsible for providing basic technical patient care skills under the direction and supervision of the Registered Nurse (RN). The EDAT works in close collaboration with an assigned RN to provide safe and quality patient care, is a valued member of the patient care team, and functions under the direction of the RN. Estimated pay range for this position is $17.79 - $23.13 / hour depending on experience.<h2 class="jobSectionHeader">
Qualifications:</h2> 
Degrees:<ul><li>
High School or GED</li></ul>
Licenses &amp; Certifications:<ul><li>
AAMA Certified Medical Assistant.</li><li>
Emergency Medical Technician.</li><li>
Certified Nursing Assistant.</li><li>
Basic Life Support.</li><li>
Registered Medical Assistant.</li></ul>
Additional Qualifications:<ul><li>
1 year experience preferred.</li><li>
Emergency Medical Technician (EMT) or Certified Nursing Assistant, or Medical Assistant Certified, or Medical Assistant, or Registered Medical Assistant.</li><li>
BLS required.</li></ul>
Minimum Required Experience: No Experience Required 
EOE, including disability/vets</div>

ED/Acute Care Tech 1, Emergency Department

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139 personal assistant jobs In Miami

Executive Personal Assistant

Junior Personal Assistant (Coral Gables)

Life Manager & Executive Assistant to CEO

Administrative Assistant

Executive Assistant

Executive Assistant

ED/Acute Care Tech 1, Emergency Department