administrative assistant

administrative assistant, executive Jobs in Miami

administrative assistant, executive

executive assistant

personal assistant

Miami Dermatology & Laser Institute

Job SummaryIf you like working in a fast-paced, exciting environment, a job as a personal assistant for our company could be perfect for you. As a personal assistant, you have the inside scoop on what is needed to keep company production high and morale soaring. You are tasked with helping a specific executive by managing schedules, making appointments and ensuring that the day-to-day tasks are taken care of. You help plan every part of the physician&rsquo;s day in order that it&rsquo;s as efficient and productive as possible. You may also receive simple errands to run that allow you to leave the office and experience a change of environment throughout the day. A career as a personal assistant can be exciting and guarantee that you meet all kinds of new people.Job Responsibilities&middot; Schedule and plan out each day for the physician, consulting with her as you prioritize appointments and meetings.&middot; Keep notes of meetings and track of important items discussed that require deeper analysis at a later time, freeing up the executive to focus on the meeting.&middot; Handle all correspondence that comes through the office, making quick decisions about what calls, emails and visitors are important and which can be rescheduled at a later time.&middot; Manage travel itineraries both locally and globally as physician travels for meetings and conferences frequently.&middot; Run day-to-day errands and coordinate special events.&middot; Maintain organization and pay attention to detail throughout the day to ensure all documents and important contracts are filed and marked appropriately.&middot; Maintain physician&rsquo;s communication methods, ensuring that all messages, calls and emails are organized and addressed.&middot; Assist with marketing activities in the practice, which may include social media posting, updating TVs in all rooms with patient photos, advertisements, promotions, etc., updating certain items on the website, creating e-blasts and newsletters for patients, coordinating and taking videos for social media, etc.&middot; Help with administrative duties around the office as needed &ndash; scanning, copying, confirming meeting times and locations, etc.Job Type: Full-timePay: From $20.00 per hourBenefits:<ul><li>401(k)</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li></ul>Experience:<ul><li>Personal/Office Assistant: 2 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Ability to Relocate:<ul><li>Miami, FL 33133: Relocate before starting work (Required)</li></ul>Work Location: In person

Personal Assistant

HResource Group

Job Summary We are seeking a dynamic and highly organized Executive Assistant to support our leadership team and ensure the smooth operation of daily business activities. This role is vital in managing schedules, coordinating communications, and handling administrative tasks with precision and professionalism. The ideal candidate will possess exceptional organizational skills, strong computer literacy, and a proactive attitude to keep our executive team focused on strategic priorities. Bilingual abilities are a plus, as well as experience in office management and customer service. This paid position offers an exciting opportunity to be an integral part of a fast-paced, growth-oriented environment.Duties<ul><li>Manage complex calendars, schedule appointments, and coordinate meetings efficiently to maximize productivity.</li><li>Suports ownership in personal task</li><li>Handle incoming calls using multi-line phone systems with professionalism and excellent phone etiquette</li><li>Provide exceptional customer support and client communication via phone, email, and in person</li><li>Prepare, proofread, and organize correspondence, reports, and presentations with attention to detail</li><li>Maintain organized filing systems&mdash;both digital (Google Workspace, Microsoft Office) and physical&mdash;to ensure quick retrieval of documents</li><li>Assist with data entry, bookkeeping using QuickBooks, and basic office management tasks to support daily operations</li><li>Support personal assistant responsibilities such as travel arrangements, event planning, and personal errands for executives</li></ul>Experience<ul><li>Proven office experience or clerical background demonstrating strong organizational skills and multitasking ability</li><li>Prior experience in administrative roles such as receptionist, medical or dental receptionist, or executive assistant preferred</li><li>Familiarity with office software including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Drive), and data entry tools</li><li>Knowledge of bookkeeping software like QuickBooks is advantageous</li><li>Excellent typing speed and accuracy along with proofreading skills to ensure error-free documents</li><li>Strong interpersonal skills with the ability to communicate effectively in bilingual settings if applicable</li><li>Demonstrated ability to manage time efficiently in fast-paced environments while maintaining professionalism</li></ul>Join us in a role where your organizational talent and proactive approach will make a meaningful difference every day!Pay: $24.00 - $28.00 per hourWork Location: In person

Executive Assistant

AA Glass & Windows INC

&lt;Job Summary&gt; We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of daily office operations, ensuring smooth communication, efficient management of administrative tasks, and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster a productive and welcoming environment. This paid position offers an exciting opportunity to develop your office management skills while contributing to a thriving organization committed to excellence.&lt;Duties&gt;<ul><li>Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette</li><li>Operate multi-line phone systems, handle incoming calls, and provide prompt customer support or assistance as needed</li><li>Perform data entry, maintain accurate filing systems, and ensure all documents are proofread for clarity and accuracy</li><li>Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and collaboration</li><li>Schedule appointments, manage calendars, and coordinate meetings to optimize time management for staff and executives</li><li>Assist with bookkeeping tasks using QuickBooks or similar accounting software to support basic financial record-keeping</li><li>Support office management duties including supply inventory, organization of files, and maintaining a clean, efficient workspace</li><li>Provide clerical support such as photocopying, faxing, mailing, and preparing reports or presentations for meetings</li></ul>&lt;Skills&gt;<ul><li>Proven experience in office administration or clerical roles with strong organizational skills</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and basic computer literacy</li><li>Excellent phone etiquette with experience managing multi-line phone systems and providing customer service or support</li><li>Bilingual abilities are highly valued to assist diverse client needs effectively</li><li>Strong typing skills with attention to detail for proofreading documents and data entry tasks</li><li>Knowledge of office management procedures including filing systems and calendar management</li><li>Experience with bookkeeping software like QuickBooks or similar platforms is a plus</li><li>Ability to handle sensitive information discreetly with professionalism and confidentiality</li><li>Effective time management skills to prioritize tasks efficiently in a fast-paced environment</li><li>Personal assistant or medical/dental receptionist experience is advantageous but not required</li></ul>Join us as an Administrative Assistant and become an essential part of a vibrant team dedicated to operational excellence! Your proactive attitude and organizational prowess will help us deliver outstanding service while advancing your career in a supportive environment.Pay: From $18.00 per hourWork Location: In person

Administrative Assistant

Lux Awnings

Job Overview We are seeking a dynamic and highly organized Bilingual Administrative Assistant to join our team full-time at our vibrant Miami office. This energetic role is perfect for a proactive individual who thrives in a fast-paced environment, excels at multitasking, and is fluent in both English and Spanish. As a key support figure within our organization, you will manage daily administrative operations, facilitate effective communication, and ensure the smooth functioning of our office. Your positive attitude, excellent organizational skills, and ability to handle diverse responsibilities will be instrumental in helping us deliver exceptional service and operational excellence.Duties<ul><li>Serve as the first point of contact at the front desk, greeting visitors and directing calls with professionalism and courtesy using multi-line phone systems.</li><li>Manage incoming correspondence, emails, and inquiries in both English and Spanish, ensuring timely responses and follow-up.</li><li>Maintain organized filing systems&mdash;both physical and digital&mdash;using tools like Google Workspace and Microsoft Office&mdash;to ensure quick retrieval of documents.</li><li>Perform data entry and bookkeeping tasks utilizing QuickBooks to support financial record-keeping and invoicing processes.</li><li>Assist with calendar management, scheduling appointments, meetings, and coordinating events efficiently.</li><li>Support office management activities including supply inventory, order placement, and maintaining a clean, welcoming workspace.</li><li>Handle clerical duties such as proofreading documents, preparing reports, and managing mail distribution with accuracy and attention to detail.</li><li>Provide excellent customer support by addressing client needs promptly while demonstrating strong phone etiquette and professionalism.</li><li>Support personal assistant tasks as needed, including travel arrangements or special project coordination.</li></ul>Qualifications<ul><li>Fluent in both English and Spanish with exceptional verbal and written communication skills in both languages.</li><li>Proven experience in office administration or clerical roles with a strong understanding of office management practices.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and familiarity with data entry tools.</li><li>Experience using QuickBooks for bookkeeping or financial tasks is highly desirable.</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a busy environment.</li><li>Excellent phone etiquette with experience managing multi-line phone systems confidently.</li><li>Demonstrated computer literacy with quick typing skills and attention to detail for proofreading documents.</li><li>Prior experience supporting customer service functions or providing administrative assistance preferred.</li><li>Knowledge of filing systems, calendar management, time management techniques, and office supply procedures is essential. Join us to be part of a lively team where your skills make an immediate impact! We value energetic professionals who are eager to contribute their talents in a collaborative environment dedicated to excellence in service delivery.</li></ul>Pay: $24.33 - $35.00 per hourWork Location: In person

Bilingual Administrative Assistant (English & Spanish) – Full-Time (On-Site Miami)

Upshop

<div>
 
 
 About Upshop
 
 
 
 Upshop powers smarter store operations for retailers by combining data, AI, and execution workflows across fresh, center store, and inventory management. Our platform enables retailers to reduce waste, optimize inventory, and improve profitability at scale.
 
 
 
 
 
 Role Overview
 
 
 
 Upshop is seeking a highly effective
 
 Executive Assistant
 
 to support the CEO and oversee day-to-day operations of our Miami office.
 
 
 This role requires sound judgment, strong prioritization skills, and the ability to operate with discretion in a fast-paced environment. The Executive Assistant will serve as a key partner to the CEO&mdash;optimizing time, driving follow-through, and ensuring seamless coordination across internal and external stakeholders&mdash;while also maintaining a high-functioning office environment for a growing team.
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 <ul>
 <li>
 Manage and prioritize the CEO&rsquo;s calendar, ensuring alignment with business priorities
 </li>
 <li>
 Coordinate travel, logistics, and meeting preparation
 </li>
 <li>
 Prepare materials for leadership, board, and external meetings
 </li>
 <li>
 Track and drive follow-up on key action items and initiatives
 </li>
 <li>
 Serve as a point of coordination across stakeholders while maintaining strict confidentiality
 </li>
 </ul>
 
 
 
 
 Office Operations
 
 
 <ul>
 <li>
 Oversee daily operations of the Miami office (~40 employees)
 </li>
 <li>
 Manage vendors, facilities, and office services
 </li>
 <li>
 Ensure a professional, efficient, and well-maintained work environment
 </li>
 <li>
 Coordinate onsite meetings, events, and leadership visits
 </li>
 <li>
 Support onboarding and in-office employee experience in partnership with HR
 </li>
 <li>
 Manage office-related budgets and expenses
 </li>
 </ul>
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 5+ years of experience supporting senior executives, preferably at the CEO level
 </li>
 <li>
 Strong organizational, prioritization, and problem-solving skills
 </li>
 <li>
 High level of professionalism, discretion, and attention to detail
 </li>
 <li>
 Ability to operate independently and manage multiple priorities
 </li>
 <li>
 Excellent communication and stakeholder management capabilities
 </li>
 </ul>
 
 
 
 
 Preferred Experience
 
 
 <ul>
 <li>
 Experience in a high-growth SaaS or technology environment
 </li>
 <li>
 Prior responsibility for office operations or workplace management
 </li>
 </ul>
 
 
 
 
 What Success Looks Like
 
 
 <ul>
 <li>
 CEO time is optimized and aligned to highest priorities
 </li>
 <li>
 Strong execution and follow-through across key initiatives
 </li>
 <li>
 Miami office operates efficiently with minimal disruption
 </li>
 <li>
 Employees and visitors experience a well-run, professional environment
 </li>
 </ul>
 
 
 
 
 Why Join Upshop
 
 
 <ul>
 <li>
 Direct exposure to executive leadership
 </li>
 <li>
 High-impact role with broad organizational visibility
 </li>
 <li>
 Opportunity to help shape a growing office and team
 </li>
 </ul>
</div>

Office Manager

Loman & Muina MDPA

Full job descriptionThe medical assistant/pharmacy tech will support providers by providing caring, personalized, and efficient handling of patients.Job Responsibilities:<ul><li>Process prescriptions electronically and ensure all information is complete and accurate using EMR</li><li>Use Cover my meds to process prior authorizations</li><li>Optimizes patients&rsquo; satisfaction</li><li>Greet customers and answer questions efficiently and scheduling appointments.</li><li>Coordinates with medical offices to address patient needs such as refills, referrals processing and appointments scheduling</li><li>Protects patients&rsquo; rights by maintaining confidentiality of personal and financial information per HIPAA regulations.</li><li>Encourages patient compliance with preventative care by reaching out to patients and reminding them when they are due for preventive exams and screenings.</li><li>Performs all other duties as trained and requested by provider and/or management.</li></ul>Candidates must have:<ul><li>Knowledge of medication and dosage measurement</li><li>Knowledge of pharmacy law and medical terminology</li><li>Communication Skills: Strong interpersonal and communication skills. Ability to effectively communicate with patients, peers, and management. Ability to communicate with proper etiquette.</li><li>Reasoning Ability: Ability to multi-task, while being attentive to patients and remaining flexible to the needs of the business. Ability to work as part of a team and take initiative independent of direct supervision.</li><li>Organizational Skills: Ability to follow up on leads, schedule consultations, obtain patient consent for treatment and manage time management skills.</li><li>Other Skills: Enthusiastic, friendly, and energetic with a genuine desire to provide outstanding service. Need to be reliable and outgoing, detail-oriented problem solver with exceptional customer service skills. Will exhibit high attention to detail, dexterity, and hand/eye coordination. Must be punctual and can prioritize and multitask.</li></ul>Additional Requirements:<ul><li>At least 2 years&rsquo; experience as a Medical Assistant/Pharmacy Tech.</li><li>Highschool graduate/ Medical Assistant or pharmacy Technician certificate</li><li>Experience with electronic health records (EHR) systems.</li></ul>Job Type: Full-timeSalary: $18.00 - $20.00 per hour (negotiable based on experience)Schedule:<ul><li>8 hour shift</li><li>Monday to Friday</li></ul>Work setting:<ul><li>In-person</li></ul>Job Type: Full-timePay: $18.00 - $20.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Free parking</li><li>On-the-job training</li><li>Professional development assistance</li></ul>Application Question(s):<ul><li>Do you have experience with covermymeds?</li></ul>Experience:<ul><li>EMR systems: 1 year (Required)</li></ul>Language:<ul><li>Fluent English (Required)</li></ul>Work Location: In person

Medical Assistant-Pharmacy Technician

Jackson Health System

<div>Miami, FL On Call/Pool JW-Sitters
Summary 
Patient Care Associate provides patient focused, age-specific, information and clinical based support to patients through the utilization of appropriate health information equipment/systems. This is the level 3 job in the nursing support career ladder. 
 
Responsibilities 
Uses a systematic process to provide/modify care and patient/family education. Assists health care team with simple procedures; prepares supplies &amp; equipment; provides patient/family support, assists in positioning patients, sets up/or remove equipment etc. Under direction, performs a variety of tasks associated with generalized patient care (vital signs, feeding, mobility, drainage, and personal hygiene: bath, dressing, bed making/linen changes etc.). Utilizes specialized equipment as needed when providing patient care. Prepares and cleans exam rooms, patient treatment areas and stretchers between patient uses. Transports patients to and from treatment areas when needed. Cleans assigned area after patient's treatment, as needed according to departmental procedures. Takes and picks up food orders for patient's kitchen evaluation. Assists in the fabrication of adaptive and assistive equipment, i.e. washing mitts, wheelchair gloves, safety belts, straps, etc. Keeps the storage closet in order and stocked. Assists with office duties as needed. Assists and provides support to the health care team including set-up, equipment prep, clean up and restocking and specimen labeling. Attentive to patient care needs that meets clinical goal for routine visits. Responsive in meeting patient flow processes that reduce patient waiting time for procedures. Adjusts work pace, as directed to meet volume demands of clinical unit. Demonstrates flexibility and willingness to support delivery model of care as defined by ANM/NM. Schedules appointments for referrals/consults as assigned, minimizes distractions. Consistently adheres to time outs prior to start of surgical and invasive procedures per policy. Follows policies on identification of patients, hand hygiene/infection control and all other related unit specific policies and procedures, as detailed on the unit specific competency checklist. Performs phlebotomy function as assigned. Employees assigned to units performing phlebotomy function must have completed an accredited phlebotomy program. Utilizes job and unit specific equipment as required. Demonstrates behaviors of service excellence and CARE values (Compassion, Accountability, Respect and Expertise). Performs all other related job duties as assigned. 
 
Experience
Generally requires 0 to 3 years of related experience. 
Education
Completion of an approved Medical Assistant or Nursing Assistant training program is required. 
Skill 
Ability to analyze, organize and prioritize work accurately while meeting multiple deadlines. Ability to communicate effectively in both oral and written form. Ability to handle difficult and stressful situations with critical thinking and professional composure. Ability to understand and follow instructions. Knowledge and skill in use of job appropriate technology and software applications. Must meet and maintain current all unit specific and organizational skills/competencies, certifications/licensures, as required by the nursing area. 
Credentials 
Medical Assistant Certification OR Certified Nursing Assistant license, including Phlebotomy is required. Employees hired into PCA classification before 08/09/2020 are grandfathered in for the certification / license requirement. Incumbents performing phlebotomy function must have a proof of completion of an accredited phlebotomy program. American Heart Association Basic Life Support (BLS) and any additional applicable life support certification for Healthcare Providers is required upon hire with at least 6 months validity and maintenance at JHS for the duration of employment.
Unit Specific Credential
Basic Life Support (BLS) 
Working Conditions
Physical Requirements - Job function requires extended standing or walking. Must be able to carry objects weighing 21 to 50 pounds. Able to lift or move objects weighing 51 to 100 pounds with the use of appropriate devices. Jobs in this group require frequent visual acuity to perform activities related to extended use of computers. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC). 
 
Environmental Conditions - Jobs in this group are required to function in a fast paced environment with occasional high pressure or emergent and stressful situations. Frequent interaction with a diverse population including team members, providers, patients, insurance companies and other members of the public. Function is subject to inside environmental conditions, with occasional outdoor exposures. Exposure to various environments such as: communicable diseases, toxic substances, medicinal preparations and other conditions common to a hospital and medical office environment. May also be exposed to needle sticks, airborne infections, medical gases, X-Ray, chemical exposures and other potential hazards. Must wear Personal Protective Equipment (PPE) when exposed to infectious/clinical hospital environment. Reasonable accommodations can be made to enable people with disabilities to perform the described essential functions. Additional information and provision requests for reasonable accommodation will be provided by the home unit/department in collaboration with the Reasonable Accommodations Committee (RAC).</div>

Patient Care Associate- Perdiem, Flexible shift- Jackson West M.C

Explore 62+ Personal assistant in Miami this May. Find roles across top companies and apply now to boost your career.