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SMB SERVICES (Hiring For Client)

SMB Services is hiring an Personal Secretary for our partner organization Humara Ghar (Pvt.) Ltd.Position: Personal Secretary Company: Humara Ghar (Pvt.) Ltd. Employment Type: Full-Time | Onsite Working Hours: 9:00 AM &ndash; 6:00 PM Location: SMCHS, Block B, KarachiKey Responsibilities&middot; Manage and maintain executive calendars, appointments, and schedules.&middot; Coordinate domestic and international travel arrangements, including itineraries and accommodations.&middot; Prepare, draft, and edit correspondence, reports, presentations, and official documents.&middot; Handle sensitive and confidential information with the highest level of professionalism and discretion.&middot; Coordinate internal and external meetings, including agenda preparation, logistics, and recording minutes.&middot; Screen, prioritize, and respond to incoming calls, emails, and requests on behalf of the executive.&middot; Act as a liaison between the executive, internal departments, and external stakeholders.&middot; Organize and maintain efficient physical and digital filing systems.&middot; Track action items, follow up on assigned tasks, and ensure timely completion.&middot; Assist in planning and coordinating executive-level meetings, events, and engagements.&middot; Perform additional administrative and secretarial duties as assigned by management.Qualifications &amp; Experience&middot; Education: Bachelor&rsquo;s degree in Business Administration, Management, or a related field (Master&rsquo;s degree preferred).&middot; Experience: Minimum 3&ndash;5 years of relevant experience as a Personal Secretary, Executive Secretary, or Executive Assistant.Skills &amp; Competencies&middot; Excellent verbal and written communication skills.&middot; Strong organizational, planning, and time-management abilities.&middot; High level of discretion and integrity in handling confidential matters.&middot; Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).&middot; Detail-oriented with strong problem-solving skills.&middot; Ability to multitask, prioritize work, and meet deadlines under pressure.&middot; Professional demeanor with strong interpersonal skills.Job Type: Full-timeWork Location: In person

Personal Secretary

Human Capital HR Solutions

Key Responsibilities:<ul><li>Assist senior management in day-to-day administrative and coordination tasks</li><li>Manage schedules, meetings, and communications</li><li>Prepare and maintain documentation, reports, and office records</li><li>Handle travel arrangements and appointment scheduling</li><li>Maintain confidentiality and ensure smooth workflow</li><li>Coordinate with internal departments when required</li><li>Perform any additional tasks assigned by management</li></ul>Job Description:This role requires a proactive and detail-oriented individual who can manage executive-level support tasks, ensure smooth daily operations, assist in correspondence, and maintain proper documentation. The ideal candidate should be highly organized, presentable, and capable of maintaining professional confidentiality.Requirements:<ul><li>Fresh Graduate (Bachelor&rsquo;s degree in any discipline)</li><li>Strong communication and interpersonal skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint)</li><li>Excellent coordination, time management, and multitasking abilities</li><li>Professional attitude and presentable personality</li><li>Ability to maintain confidentiality and work under pressure</li></ul>Why Join?<ul><li>Great opportunity to kickstart your corporate journey</li><li>Professional learning and growth exposure</li><li>Supportive environment with career development prospects</li></ul>How to Apply:<ul><li>Interested candidates are encouraged to send their resumes to:</li><li>careers@humancapitalintl.com</li><li>CC: careers1.hc@gmail.com</li></ul>Follow our social media accounts for the latest job opportunities and updates:<ul><li>Instagram: https://www.instagram.com/humancapitalhrsolutions/</li><li>LinkedIn: https://www.linkedin.com/company/human-capital-hr-solution/</li><li>Facebook: https://www.facebook.com/humancapitalhrsolution/</li></ul>Job Types: Full-time, FresherWork Location: In person

Personal Secretary | Logistics Sector

Following FZC

Role OverviewFollowing is seeking a highly reliable and discreet Female Personal Secretary to support senior leadership. This role requires exceptional confidentiality, sound judgment, and the ability to manage sensitive information with absolute professionalism.You will serve as a trusted point of coordination across internal teams, external partners, and leadership &mdash; handling communications, schedules, documents, and personal matters where required. Discretion, accuracy, and composure are critical to success in this role.Key ResponsibilitiesExecutive Support<ul><li>Manage calendars, meetings, reminders, and daily schedules for senior leadership</li><li>Coordinate internal and external meetings, calls, and follow-ups</li><li>Prepare briefing notes, summaries, and agendas ahead of meetings</li></ul>Confidential Communication Handling<ul><li>Manage sensitive emails, messages, and documents with strict confidentiality</li><li>Act as a controlled communication gatekeeper where required</li><li>Ensure accurate message relay without interpretation, leakage, or distortion</li></ul>Documentation &amp; Records<ul><li>Maintain confidential files, contracts, agreements, and internal records</li><li>Draft, format, and organize documents, correspondence, and presentations</li><li>Handle private and business documents with secure storage and access control</li></ul>Coordination &amp; Liaison<ul><li>Coordinate with internal departments, clients, vendors, and partners on behalf of leadership</li><li>Track action items, deadlines, and follow-ups across ongoing matters</li><li>Handle discreet coordination related to travel, appointments, or personal scheduling when required</li></ul>Operational &amp; Personal Assistance<ul><li>Assist with administrative tasks that require trust and reliability</li><li>Support ad-hoc tasks where sensitivity and confidentiality are essential</li><li>Anticipate needs and proactively manage tasks to reduce leadership workload</li></ul>Core Requirements<ul><li>Proven experience as a Personal Secretary, Executive Assistant, or similar trusted role</li><li>Demonstrated ability to handle highly confidential information with discretion</li><li>Excellent written and verbal communication skills</li><li>Strong organizational skills and attention to detail</li><li>Calm, composed, and professional under pressure</li><li>High integrity, reliability, and sound judgment</li></ul>Preferred Profile<ul><li>Prior experience supporting senior executives or founders</li><li>Comfort working in fast-paced, high-responsibility environments</li><li>Strong understanding of professional boundaries and discretion</li><li>Ability to handle both business and limited personal coordination tasks</li></ul>What We Offer<ul><li>A position of trust within the executive office</li><li>Long-term role with stability and professional growth</li><li>Direct exposure to leadership and strategic operations</li><li>Competitive compensation aligned with experience and responsibility</li></ul>Job Type: Full-timePay: Rs50,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>LinkedIn URL: </li></ul>Location:<ul><li>Karachi (Required)</li></ul>Work Location: In person

Executive Assistant

Barqtron Engineering Solutions

Job SummaryThe Personal Assistant to the CEO provides high-level administrative and organizational support to the CEO, ensuring the smooth functioning of daily operations. The ideal candidate will possess exceptional organizational skills, discretion, and a proactive approach to managing responsibilities.Key Responsibilities<ul><li>Manage the CEO&rsquo;s calendar, including scheduling meetings, &amp; appointments, preparing agendas, and recording minutes of meetings.</li><li>Anticipate scheduling conflicts and proactively resolve them.</li><li>Ensure and prepare the necessary materials and information for meetings.</li><li>Handle confidential correspondence, emails, and communication</li><li>Draft, review, and edit reports, presentations, and other documents.</li><li>Arrange and coordinate meetings, including preparing agendas and recording minutes.</li><li>Ensure follow-ups on action items discussed during meetings.</li><li>Plan and organize domestic and international travel, including itineraries, transportation, and accommodations, Visa requirements, and travel-related expenses.</li><li>Act as a bridge for communication between the CEO and internal/external stakeholders.</li><li>Assist in organizing company events, conferences, and client meetings.</li></ul>Qualifications and Skills<ul><li>Bachelor's degree.</li><li>Proven 3, 4 Years of experience as a personal assistant or executive assistant to senior management.</li><li>Excellent organizational and time-management skills.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office Suite and other office productivity tools.</li><li>Ability to multitask and handle a fast-paced environment.</li><li>High level of discretion and integrity in handling confidential information.</li><li>Strong attention to detail and problem-solving skills.</li></ul>Job Type: Full-timeWork Location: In person

Personal Assistant

Al Rahim Developers

Overview We are seeking a highly organized, proactive, and professional Personal Assistant to the CEO. The ideal candidate will manage executive schedules, coordinate communication, and ensure smooth day-to-day operations for the CEO&rsquo;s office.Responsibilities<ul><li>Manage the CEO&rsquo;s calendar with precision, scheduling meetings, appointments, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.</li><li>Coordinate complex project tasks, ensuring deadlines are met through effective planning and follow-up.</li><li>Handle all correspondence with professionalism via phone, email, and in-person interactions, demonstrating excellent phone etiquette and customer service skills.</li><li>Organize and maintain files, documents, and records both digitally and physically with meticulous attention to detail.</li><li>Assist with event planning for company functions or executive engagements, including logistics, invitations, and venue arrangements.</li><li>Support bookkeeping activities such as data entry in QuickBooks, invoicing, expense tracking, and basic office bookkeeping tasks.</li><li>Perform clerical duties including proofreading documents, transcribing recordings, managing office supplies inventory, and filing systems.</li><li>Oversee office management responsibilities such as front desk duties, multi-line phone systems handling, and ensuring a welcoming environment for visitors.</li><li>Utilize Microsoft Office Suite (Word, Excel, PowerPoint) for preparing reports, presentations, and correspondence as needed.</li><li>Support personal errands or special projects for the CEO to ensure their focus remains on strategic initiatives.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration or related field (preferred)</li><li>2&ndash;4 years of experience as PA/EA to senior leadership</li><li>Excellent written and verbal communication skills</li><li>Strong time management and organizational skills</li><li>Proficiency in MS Office (Word, Excel, PowerPoint)</li><li>Ability to multitask and work under pressure</li><li>Professional attitude and strong sense of responsibility</li></ul>Job Type: Full-timePay: Rs100,000.00 - Rs200,000.00 per monthWork Location: In person

Personal Assistant (PA) to CEO

360 Human Capital solutions pvt ltd

Job Description &ndash; Executive SecretaryPosition: Executive SecretaryQualification: GraduateExperience: Minimum 2 years of relevant experienceLocation: KarachiPosition OverviewOur Client a well-reputed financial institution is seeking to hire an Executive Secretary to provide administrative and secretarial support to senior management. The ideal candidate should be self-motivated, growth-oriented, and passionate about learning and building a strong career.Key Responsibilities<ul><li>Manage and maintain executive schedules, appointments, and travel arrangements.</li><li>Handle incoming calls, emails, and correspondence; prioritize and route appropriately.</li><li>Prepare and draft letters, memos, reports, and meeting minutes with accuracy.</li><li>Organize meetings, conferences, and events; coordinate logistics and documentation.</li><li>Maintain filing systems, both electronic and physical, ensuring easy retrieval.</li><li>Assist in the preparation of presentations, reports, and confidential documents.</li><li>Liaise with internal departments, clients, and external vendors on behalf of the executive.</li><li>Track and follow up on pending tasks, deadlines, and commitments.</li><li>Handle office coordination tasks such as stationery, supplies, and administrative support.</li><li>Perform any other duties assigned by the executive to ensure efficient workflow.</li></ul>Required Skills <ul><li>Strong verbal and written communication skills.</li><li>Excellent organizational and time-management abilities.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Ability to handle sensitive and confidential information.</li><li>Professional attitude, strong work ethic, and attention to detail.</li><li>Ability to multitask and work under pressure.</li><li>Strong interpersonal and coordination skills.</li></ul>Send your Resumes to jobs@hcspak.comNote: Only shortlisted candidates will be contactedJob Type: Full-timeWork Location: In person

Executive Secretary

Emirates Talent Solution

Position: Executive Secretary &ndash; RecruitmentIndustry: Recruitment / HR Services Location: Clifton, Karachi, Pakistan Employment Type: Full-timeCompany OverviewEmirates Talent Solution is a leading recruitment and HR consultancy firm in Karachi, delivering high-quality talent acquisition and workforce management services across multiple industries. We are seeking a proactive and detail-oriented Executive Secretary &ndash; Recruitment to provide administrative, operational, and coordination support to senior management and the recruitment department.The ideal candidate will have 5&ndash;7 years of experience in executive assistance or recruitment coordination, along with exceptional communication, organizational, and time-management skills.Key Responsibilities<ul><li>Provide comprehensive secretarial and administrative support to the CEO and senior recruitment team.</li><li>Schedule and coordinate meetings, interviews, travel arrangements, and client appointments.</li><li>Manage internal and external communication, including emails, calls, and professional correspondence.</li><li>Maintain, organize, and safeguard confidential documents, reports, and recruitment records.</li><li>Assist in preparing proposals, presentations, and client-related recruitment reports.</li><li>Support recruitment activities by coordinating interviews, updating candidate data, and tracking hiring progress.</li><li>Handle office administration tasks to ensure smooth and efficient daily operations.</li><li>Communicate with clients and candidates to ensure timely updates, follow-ups, and professional service delivery.</li><li>Perform any additional administrative tasks assigned by senior management.</li></ul>Requirements<ul><li>Bachelor&rsquo;s degree in Business Administration, Human Resources, or a related field.</li><li>5&ndash;7 years of experience as an Executive Secretary, Recruitment Coordinator, or Administrative Assistant.</li><li>Strong organizational and multitasking skills with attention to accuracy and detail.</li><li>Excellent written and verbal communication skills in English.</li><li>Proficiency in MS Office (Word, Excel, PowerPoint); familiarity with recruitment systems or ATS is a plus.</li><li>Professional attitude with the ability to handle confidential information discretely.</li><li>Ability to work under pressure, prioritize tasks, and meet deadlines effectively.</li></ul>Job Type: Full-timePay: Rs80,000.00 - Rs100,000.00 per monthAbility to commute/relocate:<ul><li>Karachi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>What is your current salary?</li><li>What is your expected salary?</li></ul>Experience:<ul><li>Recruitment Agency: 5 years (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Executive Secretary – Recruitment

Explore 118+ Personal secretary in Karachi this January. Find roles across top companies and apply now to boost your career.