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executive administrative assistant

practice assistant

Ogletree Deakins

<div>Position Summary:
<div>
Our New York City office is looking for a Practice Assistant to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.</div>
Essential Functions:
<ul><li>Preparing Documents: Using word processing and document management software, the Practice Assistant prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.</li><li>
Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.</li><li>
Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.</li><li>
Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.</li><li>
Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.</li><li>
General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.<ul><li>
The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:<ul><li>
Assist with mentoring new office staff</li><li>
Assist with piloting new software</li></ul></li></ul></li></ul>
Requirements:
<ul><li>4+ years of experience as a practice assistant or legal secretary</li><li>
Knowledge of legal terminology, legal documents and legal processes</li><li>
New York State notary license a plus</li><li>
Accurate typing of at least 70 words per minute</li><li>
Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software</li><li>
Excellent communication skills, written and verbal</li><li>
Understanding of correct grammar, spelling and punctuation</li><li>
Strong proofreading skills</li><li>
Superior organizational skills including filing, calendaring, and proofreading</li><li>
Time management skills and ability to work independently as well as with a team</li><li>
Regular predictable attendance</li></ul><div><i>
Please note, we are not working with outside recruiters for this position.</i>
</div>Benefits:
<div>
In accordance with New York State&rsquo;s Wage Transparency Law, the expected salary range for this New York State position is between $50,025 and $108,000. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. This position qualifies for the benefits below.</div><div></div><div><br>
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental &amp; Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.</div>
Firm Overview:
<div>
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms&reg; has named Ogletree Deakins a &ldquo;Law Firm of the Year&rdquo; for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its &ldquo;Law Firm of the Year&rdquo; in the Litigation &ndash; Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.</div><div>
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.</div><div>
Equal Opportunity Employer.</div></div>

Practice Assistant

Fenwick & West

<div>
 <strong>
  Job Description Summary
  <br/>
  <br/>
 </strong>
 Fenwick is seeking a Patent Practice Assistant who will be responsible for providing administrative support to the Client Services Administrative team. The assistant will ensure quality service and a harmonious working relationship with lawyers, management, supervisors, co-workers, and clients by maintaining effective and efficient workflows, and working ahead of deadlines.
 <br/>
 <br/>
 This position can be based in any of our U.S. office locations, and offers a hybrid schedule, requiring one day on-site per week in office with the possibility of additional required in-office days depending on business and client needs. The work schedule for this position (non-exempt) will be 37.5 hours per week, Monday - Friday, from 9:00 am - 5:30 pm, with flexibility and ability to work overtime, as needed.
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Prepare conflict checks for new matters, prepares and process engagement letters for new clients.
  </li>
  <li>
   Obtain docket numbers for all U.S. and Non-U.S. matters including creating inventor records in the Fenwick patent docketing system, as needed, including entry of client contact details.
  </li>
  <li>
   Create initial client procedures for new clients assigned by the team.
  </li>
  <li>
   Review and edit prebills.
  </li>
  <li>
   Upload all documents (both U.S. and Non-U.S.) to client databases, as needed.
  </li>
  <li>
   Prepare draft client correspondence.
  </li>
  <li>
   Manage propel room creation and maintenance for specific clients.
  </li>
  <li>
   Manage group expenses, vendor expenses, and bar dues, upon request.
  </li>
  <li>
   Coordinate attorney calendars, upon request.
  </li>
  <li>
   Handle conference room and visiting office requests.
  </li>
  <li>
   Handle travel arrangements, itineraries, and travel logistics.
  </li>
  <li>
   Handle time entry corrections as needed.
  </li>
  <li>
   Handle Fenwick CRM database edits.
  </li>
  <li>
   Assist with MCLE requirements tracking.
  </li>
  <li>
   Download USPTO filings from Patent Center.
  </li>
  <li>
   Perform status checks on Office actions.
  </li>
  <li>
   Serve as a back-up to team members, as required.
  </li>
  <li>
   Perform other duties as assigned.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Desired Skills And Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Multitask in a highly demanding, deadline-driven environment.
  </li>
  <li>
   Possess a high level of attention to detail.
  </li>
  <li>
   Take initiative and work both independently and in a team environment.
  </li>
  <li>
   Ability to proofread typed material for grammatical, typographical and spelling errors.
  </li>
  <li>
   Ability to type standard correspondence, memoranda and similar material in draft or final form from written material or dictation.
  </li>
  <li>
   Exemplary client service skills, with the ability to interact with various departments, all levels of firm executive personnel, vendors and contractors.
  </li>
  <li>
   Excellent written, verbal and organizational skills.
  </li>
  <li>
   Maintain and handle confidential and sensitive information with discretion.
  </li>
  <li>
   Promote effective work practices, work as a team member, and show respect for all firm personnel.
  </li>
  <li>
   Proficiency in MS Office applications.
   <br/>
   <br/>
  </li>
 </ul>
 The ideal candidate will have a minimum of two (2) years of relevant administrative work experience. Experience in a law firm setting is preferred.
 <br/>
 <br/>
 <strong>
  Benefits And Compensation Details
  <br/>
  <br/>
 </strong>
 At Fenwick, we believe that our partners and employees are our most important asset. Helping you and your families achieve and maintain good health - physical, emotional, and financial - is the reason we offer a comprehensive benefit program. We provide benefits to eligible employees under plans such as Healthcare, Life Insurance, Health Savings Accounts, Flexible Spending Accounts, and Wellbeing. Except as otherwise required by law, temporary employees are generally not entitled to these benefits.
 <br/>
 <br/>
 <strong>
  The Anticipated Range For This Position Is
  <br/>
  <br/>
 </strong>
 $76,000 - $107,500
 <br/>
 <br/>
 Depending on the role, the actual base salary offered may depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.
 <br/>
 <br/>
 A discretionary bonus for eligible employees may also be available based on performance. Additional information about employee eligibility for benefits and discretionary bonus will be made available upon request.
 <br/>
 <br/>
</div>


Patent Practice Assistant

Madison Dental Loft

<p><b>Looking to Start a Career in Dentistry? We&rsquo;re Hiring!</b></p><p>Our <b>modern, multi-specialty dental practice in NYC</b> is searching for a <b>dedicated Entry-Level Dental Assistant</b> to join our close-knit team. If you&rsquo;re compassionate, detail-oriented, and excited to grow in a fast-paced, supportive environment, we&rsquo;d love to meet you.</p><p>Be part of a practice where <b>teamwork matters, growth is encouraged, and patients come first</b> &mdash; all while helping keep our office clean, safe, and running smoothly.</p><p><b>Days we are looking for </b></p><ul><li>Tues, Weds, Thurs to start</li><li>Potentially open to Friday and every other Saturday in the future</li></ul><p><b>Compensation &amp; Benefits</b></p><ul><li><b>$25-31 per hour</b> (based on experience and full/part time status)</li><li>If you get promoted into a junior/ senior dental assistant position, you will have higher compensation. So, it will be a great opportunity to track yourself for your dental assisting career.</li></ul><p><b>What we're looking for </b></p><p><b>Must-have</b></p><ul><li>Basic knowledge of dental assisting</li><li>Restorative set-up, Endo set-up, Oral Surgical set-up</li><li>Basic sterilization technique</li><li>Clean and disinfect treatment rooms, waiting areas, restrooms, and office spaces</li><li>Handle waste disposal in compliance with health and safety regulations</li><li>Follow infection control and OSHA guidelines to support a safe environment</li></ul><p><b>Nice-To-Have</b></p><ul><li>1+ years of clinical experience (Students who are trying to apply for dental schools are welcomed</li><li>Strong attention to detail and reliability</li><li>Ability to work independently and manage time effectively</li><li>Professional demeanor and respect for patient privacy</li></ul><p><b>About the Practice /Why Join Us</b></p><ul><li>Modern, well-equipped office with state-of-the-art technology (digital x-rays, intraoral scanner, milling)</li><li>Low-stress environment with realistic schedules</li><li>Supportive, drama-free team that feels like family</li><li>Focus on work-life balance - we respect your time off and personal life</li><li>Growing practice with opportunities for professional development and advancement</li></ul><p><b>Ready to Bring Your Skills to a Practice That Appreciates You?</b></p><p>We review applications quickly and respond to every canddiate. Click <b>&quot;Appy Now&quot; </b>today - we'd love to meet you and show you why our team raves about working here.</p><p><b>Job Type:</b> Part-time (Tues-Thurs)<br/><b>Work Location:</b> In person</p><p>Expected hours: 27-31 hours</p><p>Job Type: Part-time</p><p>Pay: From $27.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Vision insurance</li></ul><p>Ability to Commute:</p><ul><li>New York, NY 10016 (Required)</li></ul><p>Work Location: In person</p>

Dental Assistant

Weill Cornell Medicine

<div><div>Title: Physician Assistant</div>
<div>Location: Upper East Side</div>
<div>Org Unit: Kidney and Pancreas Transplantation</div>
<div>Work Days: Monday-Friday</div>
<div>Weekly Hours: 35.00</div>
<div>Exemption Status: Exempt</div>
<div>Salary Range: $120,000.00 - $146,700.00</div>
<ul><li>As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices</li></ul>
<div><div><div><div>
Position Summary</div>
</div><div><div>
The Physician Assistant (PA)is responsible for the clinical practice of medicine within the designated specialty, working in collaboration with a supervising physician and in accordance with an established delineation of privileges. Within their scope of practice, the PA will independently and collaboratively function as an Advanced Practice Provider (APP) which includes but is not limited to obtaining history and physical exam, determining differential diagnosis, evaluating and managing of acute/chronic medical complaints and conditions, and determining the need for therapeutic/diagnostic tests and procedures. The PA will perform additional specific functions, as it pertains to the specific medical and/or surgical specialties. A graduated level of autonomy is expected and granted based upon individuals&rsquo; competency, skill set and knowledge.</div></div></div><div><div><div>
Job Responsibilities</div>
</div><ul><li>Responsible for direct patient care and coordination within specialty areas.
</li><li>Evaluates new and/or established patients by obtaining comprehensive and focused health histories and performs both limited and complete physical examinations as appropriate.
</li><li>Orders labs, imaging, diagnostic testing, and consultations. Reviews and interprets results to develop a patient care plan in a timely manner.
</li><li>Prescribes medications and therapeutic interventions as appropriate, following accepted standard of care and practice guidelines.
</li><li>Enters the above in patients&rsquo; medical records in accordance with documentation best practice standards.
</li><li>Counsels and educates patients and caregivers on acute and chronic disease management, prevention, and health promotion, adapting guidance to age, education, psychosocial needs, and cultural background to ensure safe, complete, culturally competent care.
</li><li>Confers with specialists, attending physicians, residents, APPs, nursing staff, and/or other health care providers to promote continuity of care and optimize patient outcomes.
</li><li>Assists in the preparation, implementation, and evaluation of research protocols when applicable.
</li><li>When applicable, performs diagnostic and therapeutic procedures and interventional as determined by the delineation of privileges.
</li><li>Educates and councils patients as per specialty practice standards.
</li><li>Performs related duties &amp; responsibilities as determined by patient or practice needs and as required by delineation of privileges, in accordance with legal scope of practice and departmental protocols.
</li><li>Obtain informed consent, as indicated.
</li></ul></div><div><div><div>Education</div>
</div><ul><li>Graduate from ARC-PA accredited program
</li></ul></div><div><div><div>Experience</div>
</div><div><div>
Master's Degree is preferred.</div>
<div>Approximately 2 years of work experience in clinical setting highly desired.</div>
<div>Up to one year of post-degree course work and/or an internship and less than one year of previous experience may be considered.</div>
<div>New grads may be considered.</div>
<div>Prior experience with coordinating clinical protocols desired.</div>
</div></div><div><div><div>
Knowledge, Skills and Abilities</div>
</div><ul><li>Demonstrated critical thinking and analytical skills.
</li><li>Excellent interpersonal and organizational skills.
</li><li>Excellent communication skills (both verbal and written).
</li><li>Team oriented individual able to work collaboratively to achieve team goals.
</li></ul></div><div><div><div>Licenses and Certifications</div>
</div><ul><li>Current New York State Physician Assistant License &amp; Registration
</li><li>Certification from the National Commission of Physician Assistants, Inc (NCCPA)
</li><li>BLS certification, issued by the American Heart Association.
</li><li>Current ACLS or PALS (if applicable)
</li></ul></div><div><div><div>Working Conditions/Physical Demands</div></div></div></div><br>
<p></p>
<p>Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of &ldquo;any person, any study.&rdquo; No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual&rsquo;s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.</p>
<p>Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans&rsquo; Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.</p></div><p></p>

Physician Assistant

Tandym Group

<div>
 <p>
  A New York City nonprofit organization is actively seeking a certified Medical Assistant to focus on providing support to clinicians and patient care. The role involves both clinical and non-clinical duties.
 </p>
 <p>
  <strong>
   About the Opportunity:
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Schedule:
   </strong>
   Monday to Friday
  </li>
  <li>
   <strong>
    Hours:
   </strong>
   9am to 5pm (rotates to 11am to 7pm every 4 weeks; 40 hours per week)
  </li>
 </ul>
 <p>
  <strong>
   Responsibilities:
  </strong>
 </p>
 <ul>
  <li>
   Obtaining vital signs and documenting results
  </li>
  <li>
   Assisting the provider during patient visits
  </li>
  <li>
   Performing phlebotomy and processing specimens
  </li>
  <li>
   Managing electronic medical records
  </li>
  <li>
   Supporting quality improvement initiatives
  </li>
 </ul>
 <p>
  <strong>
   Qualifications:
  </strong>
 </p>
 <ul>
  <li>
   Up to 2 years of experience as a Medical Assistant
  </li>
  <li>
   High School Diploma or GED
  </li>
  <li>
   Medical Assistant certification
  </li>
  <li>
   BLS certification
  </li>
  <li>
   Proficient in Phlebotomy
  </li>
  <li>
   Knowledge of Ambulatory Practice operations
  </li>
  <li>
   Computer savvy
  </li>
  <li>
   Excellent communication and interpersonal skills
  </li>
  <li>
   Interpersonal skills
  </li>
  <li>
   Problem-solving skills
  </li>
 </ul>
 <p>
  <strong>
   Desired Skills:
  </strong>
 </p>
 <ul>
  <li>
   <p>
    Experience in Primary Care settings
    <br/>
   </p>
  </li>
 </ul>
</div>


Certified Medical Assistant

Damian Family Care Centers

<div>Description:
<p>
 Position Summary:</p><ul><li>Assists the dental staff in the provision of services, as defined by the scope of practice, procurement and maintenance of supplies and equipment, sterilization of equipment and other duties as assigned by the Dental Director or Dentist on duty.</li></ul><h1 class="jobSectionHeader"><b>
Essential Functions</b></h1><p>
Demonstrates expertise and knowledge in performing assigned duties as a chair side assistant during dental procedures. Utilizes accepted fourhanded dental techniques.</p><p>
Utilizes safe and acceptable techniques in performing radiographic procedures. Consistently complies with safety standards for Dental Radiography.</p><p>
Coordinates communication with dental labs to include pick up and delivery of dental lab work. Accurately records dental lab transactions in the log book.</p><p>
Performs all dental sterilization techniques in accordance with acceptable standards of practice to include OSHA standards for blood borne pathogens.</p><p>
Accurately performs weekly biological spore testing on autoclaves and records in log book. Ensures that monthly monitoring by the external biological lab is completed.</p><p>
Adheres to DFCC Dental Assistant Daily workflow duties as well as additional assignments as directed by Dentist or Administrative staff.</p><p>
Maintains an appropriate inventory of supplies and equipment to include timely ordering, distribution and stocking of supplies in treatment rooms.</p><p>
Responsible for promptly updating the dental maintenance log book. Follows agency policy on reporting damaged equipment.</p><p>
Demonstrates initiative in assisting other health providers in the provision of care.</p><p>
Demonstrates the ability to identify, set priorities, and assist with the flow of the patients within the dental department.</p><p>
Maintains the integrity of the medical record in accordance with agency policies and procedures. Maintains universal precautions in the provision of care and performance of duties.</p>
Requirements:
<p>
High school diploma and dental assistant training required.&middot; Certification for Dental Assistant from an approved program with NY State licensure is preferred.&middot; Must be able to read and write English.&middot; Bi-lingual Spanish skills preferred.&middot; Must be computer literate, strong data entry skills with knowledge of patient electronic medical records.&middot; Experience in an ambulatory care setting is preferred.&middot; Ability to work independently and part of a team; prioritize tasks. Must have the ability to interface with participants/patients as well as all levels of staff. &middot; Ability to interact effectively and professionally with persons from diverse cultural, socioeconomic, education, racial and ethnic backgrounds.&middot; Must possess excellent organizational and communication skills.&middot; Excellent customer service skills; empathy and compassion to give support to patients.</p></div>

DA-Dental Assistant

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $155,000 - $173,335</li>
</ul><div><i>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</i></div><br>
<div></div>
<p>
Position Summary</p>
<p>
Under the direction of the Chief Advanced Practice Provider, the Physician Assistant will provide services primarily to the Emergency Medicine Department at Columbia University Irving Medical Center, Morgan Stanley Children's Hospital, with occasional shifts at the Allen Hospital and/or NYP, Westchester. Individual will perform a variety of functions and technical procedures necessary for admission, assessment, diagnosis, treatment, follow-up and outcome evaluation of patients. Individual will also participate in performance improvement, research and educational activities. Day, evening, night, weekend and holiday shifts are required.</p>
<p></p>
<p>Responsibilities</p>
<ul>
<li><ul><li>Obtain patients' history, perform physical examinations, order and evaluate appropriate laboratory, radiographic and electrocardiographic studies.</li>
<li>Review laboratory results and other clinical information pertinent to patient health, order appropriate tests and other ancillary services as needed, and develop care plans for patients.</li>
<li>Assist in the management of medical and surgical emergencies.</li>
<li>Assist the attending physician on any procedure falling within the Physician Assistant's scope of practice.</li>
<li>Initiate subspecialty consultations or evaluations.</li>
<li>Counsel and instruct patients and their families.</li>
<li>Render appropriate care in the presence of a life-threatening emergency when a physician is unavailable and document all care rendered in accordance with ER policies and procedures.</li>
<li>Ensure all medical records and notes are countersigned by attending physician.</li>
</ul><ul><li>Upon discharge, notes discharge summaries, prescriptions and any referrals on patient charts.</li>
<li>Informs patients of the necessary post-discharge care instructions.</li>
<li>Weekday, weeknight, overnight and weekend shifts are required and equitably distributed</li>
</ul><ul><li>Functions within the standards of practice established by American Nurses Association Standards of Clinical Practice. Acts within the policies and procedures of the University, hospital, division, and clinical department.</li>
<li>Conforms to all applicable HIPAA, billing compliance and safety guidelines.</li>
<li>Will perform other duties as necessary.</li>
</ul>
</li></ul><p></p><p>Minimum Qualifications</p>
<ul>
<li>Bachelors degree from an accredited Physician Assistant program</li>
<li>Four years of related experience</li>
<li>Current New York State professional license; board certification by the NCCPA certification, NYS registered DEA, and BLS, ACLS, and PALS certification, required</li>
</ul>
<p></p><p>Preferred Qualifications</p>
<ul>
<li><p>Two years' experience in Emergency Medicine, ICU, or Urgent Care</p>
</li>
<li>Master's Degree</li>
</ul>
<p></p><p>Equal Opportunity Employer / Disability / Veteran</p>
<p>
Columbia University is committed to the hiring of qualified local residents.</p></div>

Physician Assistant - Pediatric Emergency Medicine

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