administrative assistant Jobs in Washington

administrative assistant

executive assistant

education program assistant (part-time) Jobs in Washington

education program assistant (part-time)

research assistant

research assistant consultant Jobs in Washington

research assistant consultant

practice assistant

K&L GATES

<div><h3 class="jobSectionHeader"><b>Job Description</b></h3><p></p><p>
At K&amp;L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.</p><div>
We are seeking a Practice Assistant to join the DC office. Practice Assistants work directly with multiple lawyers and other timekeepers to provide support and complete daily administrative tasks. Those in this role possess practice area-specific job knowledge and focus on support with the goals of accuracy, attention to detail, meeting deadlines, and task completion. They demonstrate organizational skills, the ability to prioritize, utilize excellent judgment in decision-making, and communicate effectively verbally and in written form.<br>
<br>
Practice Assistants must be able to work independently and within a team, maintain a positive attitude, and treat others with respect. Confidentiality with Firm and client matters must be observed at all times, and adherence to all Firm policies and procedures is required.<br>
<br>
KEY RELATIONSHIPS<br>
Timekeepers, clients, managers, practice assistants, other senior practice assistants, practice specialists, as well as local and Firmwide Shared Support Services team members.<br>
<br>
ESSENTIAL DUTIES<br>
<ul><li>Creating, editing, and proofreading correspondence and practice area-specific legal documents, generating document comparison reports, document and binder assembly, mailings</li><li>Creating and editing charts and spreadsheets containing basic formulas</li><li>Creating and editing PowerPoint presentations</li><li>Preparing and coordinating court and other legal filings (physical and ECF)</li><li>Assisting with new business intake process (submitting conflict checks, drafting file opening requests, drafting engagement letters)</li><li>Maintaining an organized system for electronic files, including scanning files and running critical checks to ensure files and records are saved properly to the Firm&rsquo;s document management system</li><li>Maintaining an organized system for physical files including intake, retention, retrieval, and transfer of records</li><li>Coordinating, entering, and editing daily time recording for timekeepers</li><li>Preparing monthly client invoices (including reviewing bill narratives, making non-substantive edits, attention to pertinent details such as billing rates, client billing requirements, applicable discounts, etc., forwarding to and following-up with reviewers, submission, status tracking, and transmittal to clients)</li><li>Drafting alternative fee arrangements</li><li>Preparing and submitting expense reimbursement reports</li><li>Coding and submitting vendor invoices for payment</li><li>Utilizing Firm resources, such as internal library, Internet, etc. to perform research</li><li>Providing administrative support such as Continuing Legal Education tracking, attorney licensing renewals, etc.</li><li>Coordinating arrangements, logistics and obtaining required approvals for domestic and international travel utilizing the Firm&rsquo;s travel provider</li><li>Answering and placing telephone calls, maintaining timekeeper calendars and client contact lists, scheduling meetings and coordinating logistics</li><li>Assisting with training and providing orientation for new and/or less experienced staff members</li><li>Assisting other Practice Assistants and Senior Practice Assistants with overflow work, providing back-up legal and/or reception support, providing support at client services functions and events</li><li>Providing occasional marketing and business development support</li><li>Performing other relevant administrative duties as directed by manager, lawyers, practice area leaders, coordinators or department heads to assist with practice development initiatives and project work</li></ul><br>
EXPERIENCE SKILLS REQUIRED<br>
<ul><li>Excellent client service skills</li><li>Positive attitude and team synergy</li><li>Developing and maintaining effective relationships with internal and external clients</li><li>Using sound judgment and demonstrating flexibility in decision-making and problem resolution to achieve positive business results</li><li>Communicating effectively (oral and written), with a concentration on spelling and grammar, including being able to listen, remind, suggest, offer assistance to colleagues and lawyers and to share information clearly and professionally and coordinate across teams and departments to improve and achieve business results (Billing, Accounting, Marketing, New Business Intake, Records, IT, Global Support Teams)</li><li>Ability to organize, prioritize, multi-task, meet deadlines, and exhibit attention to detail</li><li>Capability of understanding and following specific, detailed instructions in oral and written form</li><li>Maintaining confidentiality when performing complex legal administrative tasks that may be highly sensitive and require diplomacy and discretion</li><li>Taking advantage of professional development opportunities and training to maintain up-to-date knowledge and increase functional expertise</li><li>Maintaining an organized, secure work station and filing area</li><li>Previous experience in a similar role within a medium to large law or professional services Firm working for multiple timekeepers a plus</li></ul><br>
ADDITIONAL ABILITIES REQUIRED<br>
<ul><li>Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)</li><li>Document management system such as iManage</li><li>Document template and processing systems such as Forte, Litera Compare</li><li>Expense reimbursement and vendor invoice payment systems such as Concur, Basware</li><li>Billing applications such as Intapp Time, Paperless Proforma, Elite Enterprise, 3E</li><li>File Management Systems such as FileTrail</li><li>Portable Document Format files (PDF) editor software such as Adobe Acrobat Pro</li><li>Other business process applications such as Metastorm, DocuSign, eFax, PS Ship</li><li>Typing speed of 65 words per minute or above</li><li>Occasional overtime work is required according to practice or business needs.</li><li>This position operates in an office setting and is largely sedentary. It requires routine use of a computer and other standard office equipment. The ability to open file cabinets, lift files, bend, and stand on a stool may also be required.</li></ul></div><p>
Compensation $79,000 - $119,000</p><p>
The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.</p><p><b>
ABOUT THE FIRM</b></p><p>
K&amp;L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world. We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.</p><p>
The industry recognition the firm has garnered emanates from the foundation of a global community aligned on behalf of our clients. The people at K&amp;L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.</p><p></p><p><br>
Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.</p><p>
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.</p><p><b>
BENEFITS</b></p><p>
K&amp;L Gates offers our personnel a comprehensive suite of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time personnel include:</p><div>
<div><div><div><ul><li>Medical/Prescription Drug Coverage (including a Health Savings Account feature)</li>
</ul></div><div><ul><li>Back-up Child/Elder Care and access to a caregiving concierge</li><br>
</ul></div></div><br>
<div><div><ul><li>Dental Insurance</li>
</ul></div><div><ul><li>Wellness Program</li><br>
</ul></div></div><br>
<div><div><ul><li>Vision Insurance</li>
</ul></div><div><ul><li>Pre-tax Commuting Benefits</li><br>
</ul></div></div><br>
<div><div><ul><li>401(k) Retirement Plan and Profit Sharing</li>
</ul></div><div><ul><li>Business Travel Accident Insurance</li><br>
</ul></div></div><br>
<div><div><ul><li>Short- and Long-term Disability Protection</li>
</ul></div><div><ul><li>Pet Insurance</li><br>
</ul></div></div><br>
<div><div><ul><li>Life Insurance (including Basic, Supplemental, Spouse, Child, and Accidental Death and Dismemberment)</li>
</ul></div><div><ul><li>Health Advocacy Services</li><br>
</ul></div></div><br>
<div><div><ul><li>Paid Time Off (20 days/year through first 4 years of employment; 25 days/year after 5 years of employment)</li>
</ul></div><div><ul><li>Identity Protection/Restoration and Fraud Insurance</li><br>
</ul></div></div><br>
<div><div><ul><li>Parental Leave (18 weeks of which 6 are paid; short-term disability may provide additional paid time off)</li>
</ul></div><div><ul><li>Student loan refinancing options and access to a student loan concierge service</li><br>
</ul></div></div><br>
<div><div><ul><li>Paid Holidays (12)</li>
</ul></div><div><ul><li>Addiction Resources</li><br>
</ul></div></div><br>
<div><div><ul><li>Family Building Benefits</li>
</ul></div><div><ul><li>Breast Milk Delivery and Lactation Support Services</li><br>
</ul></div></div><br>
<div><div><ul><li>Flexible Spending Accounts</li>
</ul></div><div><ul><li>Employees also may be eligible to receive bonuses and certain expense reimbursements</li><br>
</ul></div></div><br>
<div><div><ul><li>Employee Assistance Program</li>
</ul></div><div><ul><li>Professional Development and CLE Credit Opportunities</li><br>
</ul></div></div><br>
<div><div><ul><li>529 Deductions</li>
</ul></div><div><ul><li>Relocation</li><br>
</ul></div></div><br>
<div><div><ul><li>Accident Insurance</li>
</ul></div><div><ul><li>Employee Referral Program</li><br>
</ul></div></div><br>
<div><div><ul><li>Critical Illness Insurance</li>
</ul></div><div><ul><li>Hybrid/Remote Work Opportunities</li><br>
</ul></div></div><br>
<div><div><ul><li>Hospital Indemnity Insurance</li>
</ul></div><div><ul><li>Perks including: Technology, Entertainment, and Travel Discount Programs</li><br>
</ul></div></div><br>
<div><div><ul><li>Bereavement Leave</li>
</ul></div><div><ul><li>All other benefits (such as leaves of absence) required by law</li>
</ul></div></div><br>
</div></div><p><b>EQUAL EMPLOYMENT OPPORTUNITY</b></p><p>
The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices will not be influenced or affected by virtue of a person&rsquo;s race (including traits associated with race, including hair texture and protective hairstyles such as afros, braids, locks, and twists), religion, creed, color, national origin, ancestry, citizenship, physical disability, mental disability, medical condition, genetic information, marital status, sex, pregnancy, childbirth, breastfeeding, gender, parental status, gender identity, gender expression, sexual orientation, age, familial status, domestic violence victim status, military and veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment, and dismissal. In addition, it is the Firm&rsquo;s policy to provide an environment that is free of prohibited harassment of any kind including, without limitation, that which is based on sex, race, age, disability, ethnic background, or any other category protected by law (including the categories listed above). The Firm complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact askHR@klgates.com.</p></div>

Practice Assistant

Signet Health

<div>Overview:
<div>
Come work with a growing interdisciplinary team! Signet Health manages the behavioral health services for Medstar Washington Hospital Center. Our team uses evidence-based treatment modalities to help provide cutting-edge and quality therapeutic services to those that need it most in the District of Columbia area, as well as surrounding states. Our services include brief therapy, group therapy, addiction related services, medication management, Intensive Outpatient Treatment Program (IOP), Partial Hospitalization Program (PHP), and integrated Co-Occurring treatment for adults, and in-house point of care testing/psychiatry related labs.</div><div></div><div><b><br>
We have a Full-time Medical Assistant opening that offers a flexible schedule, along with rich and unique learning opportunities. Clinic hours are M-F from 8:30am-5pm. Certification is required.</b></div><div></div><div><br>
The Medical Assistant (MA) is part of the ambulatory setting. Works with Ambulatory Clinic Supervisor to oversee and coordinate all administrative matters relating to financial and personnel operations for the designated Medstar Health medical practice or location. Coordinates patient scheduling and registration, and manages patient throughput. Works with supervisor and RN to oversee daily functions of assigned staff and practice area. Coaches others for safety and engages in the training, orientation, and survey expectations. Responsible for management of medical supplies, customer service and service recovery, and daily operations workflow.</div><div><b><br>
Primary Duties and Responsibilities</b></div><ul><li>
Contributes to the achievement of established department goals and objectives and adheres to department policies, procedures, quality standards, and safety standards. Complies with governmental and accreditation regulations.</li><li>
Acts as a backup resource for administrative positions in the practice, including but not limited to assisting with all staff responsibilities when staffing issues arise.</li><li>
Analyzes supply usage, maintains knowledge of what supplies are required per location and oversees ordering and maintenance of required supplies within the location. including managing expiration dates and par levels.</li><li>
Assists in the selection, training, orienting, competency assessment, and assignment of department staff. May assist with development of standards of performance management planning. May initiate or make recommendations for personnel counseling and actions. May act as a preceptor for newly hired associates.</li><li>
Demonstrates behavior consistent with Medstar Health mission, vision, goals, SPIRIT values, objectives, and patient care philosophy.</li><li>
Ensures patient and guests have a superior experience. Serves as a liaison between patients and staff. Resolves problems, conflicts, concerns, and complaints to attain maximum patient satisfaction and care experience. Identifies opportunities and mentors staff to develop customer service skills and delivers appropriate counseling and training. Initiates service recovery as needed.</li><li>
Fosters a high reliability culture through encouragement of patient safety event reporting (including near miss reporting), application of a system approach to resolving issues, allowing time for discussion of safety events and performance improvement activities, and enforcing a just culture through use of performance management decision algorithm and care for the caregiver for traumatic events. Functions routinely as a coach for safety for the department.</li><li>
Serves as a super user for EMR and Patient Registration tools; trains other staff and upholds best practice workflows for clinical documentation, thoroughness, safety, and efficiency.</li><li>
Implements, monitors, and reinforces Medstar Health practice or location policies and procedures. Recommends new or modified policies and procedures to reduce cost and/or improve staff performance. Works with site leadership and other Medstar Health management to modify and streamline workflows and improve other processes to create an efficient site.</li><li>
Maintains current knowledge of technical and business development and communicates relevant information to the team. Supports organizational initiatives related to new technology, clinical programs and improving the patient experience; seeks opportunities for improvement in all clinic administrative processes and services. Communicates new policies and procedures, and new workflows to all Medstar Health practice or location staff and provides training on the new workflows as needed. Mentors staff through changes and helps team build resilience.</li><li>
Helps leadership to uphold front desk operations and staff for designated area. Ensures proper best practice workflows and that patients are greeted and registered promptly and courteously; eligibility is verified, and co-payments and full payments are received from all patients as required; and proper identification is obtained from patients.</li><li>
Supports lab CLIA expectations and oversight of Point of Care Testing, compliance with regulatory and accreditation requirements, and daily, weekly, and monthly reconcile to ensure a safe process.</li><li>
Participates and assists with administrative training for new associates; helps to implement and review new procedures, equipment, emergency preparedness and policies/protocols.</li><li>
Participates in ongoing professional development opportunities including on-line education for Medical Assistants, and Patient Service Coordinators, etc.</li><li>
Supports other members of the clinical team when patient bottlenecks occur; assists in the intake of patients and assuring optimal patient flow; manages variable and unpredictable patient volumes during hours of operation. performs the duties of a Medical Assistant and completes documentation as required.</li><li>
Works with supervisor and RN to ensure adequate staffing coverage to maintain optimum patient service.</li><li>
Participates in meetings and on committees and represents Medstar Health practice or location in community outreach efforts as required.</li><li>
Performs other duties as assigned.</li></ul><br>
<div></div>
Requirements/Qualifications:
<div><b>
Education</b></div><ul><li>
High School Diploma or GED is required</li><li>
Bachelor's degree is preferred</li></ul><div><b>
Experience</b></div><ul><li>
3-4 years progressively more responsible job-related experience in patient care setting is preferred</li></ul><div><b>
Licenses and Certifications</b></div><ul><li>
CMA (Certified Medical Assistant) by the American Association of Medical Assistants required or</li><li>
RMA (Registered Medical Assistant) through the American Medical Technologists required or the equivalent</li></ul><div><b>
Knowledge, Skills, and Abilities</b></div><ul><li>
Excellent customer service/patient interaction skills to include service recovery; computers and electronic medical record (EMR) skills and ability to function in a variable multi-specialty clinical setting</li><li>
Excellent verbal and written communication skills</li><li>
Ability to establish and maintain effective working relationships with associates, providers and other leaders</li><li>
Ability to multitask and to maintain a work pace appropriate to the workload</li></ul><div><b>
Yearly Salary</b></div><div></div><div><br>
$48,540 - $59,327</div><div></div><div><br>
EOE</div><br>
<div></div>
Hospital/Program Description:
<p>
Medstar Health is dedicated to providing the highest quality care for people in Maryland and the Washington, D.C., region, while advancing the practice of medicine through education, innovation, and research. Our team of 32,000 includes physicians, nurses, residents, fellows, and many other clinical and non-clinical associates working in a variety of settings across our health system, including 10 hospitals and more than 300 community-based locations, the largest home health provider in the region, and highly respected institutes dedicated to research and innovation. As the medical education and clinical partner of Georgetown University for more than 20 years Medstar Health is dedicated not only to teaching the next generation of doctors, but also to the continuing education, professional development, and personal fulfillment of our whole team. Together, we use the best of our minds and the best of our hearts to serve our patients, those who care for them, and our communities. It&rsquo;s how we treat people.</p></div><div></div>

Certified Medical Assistant - Full-time - Outpatient Behavioral Health - Medstar Washington Hospital Center

CloseKnit

<div><p><b>Certified Medical Assistant (Full-Time) / Washington, DC (In-Person)</b></p><p><b>
Employer: </b>CloseKnit</p><p><b>
Job Type: </b>Full-Time<b> | FLSA Status: </b>Non-Exempt</p><p><b>
Work Setting: </b>In-Person Clinical Environment</p><p><b>
About CloseKnit</b></p><p>
CloseKnit is a growing, patient-centered healthcare organization dedicated to delivering high-quality, accessible primary and immediate care. We pride ourselves on fostering a dynamic and organized work environment where administrative excellence meets clinical expertise. Our teams value collaboration, innovation, integrity, and accountability, and we strive to deliver seamless patient experiences and operational efficiency across all clinical settings.</p><p>
Join a supportive, inclusive workplace that encourages professional growth and continuous learning while maintaining a commitment to compassionate care and exceptional patient outcomes.</p><p><b>
Position Summary</b></p><p>
The Medical Assistant plays a pivotal role in supporting clinicians and ensuring efficient daily operations. This position requires full-time availability and may include some weekend shifts as needed. Work hours may vary based on location, patient volume, and business needs.</p><p>
Medical Assistants at CloseKnit perform a blend of clinical and administrative duties, working closely with providers and staff to deliver accurate, timely, and high-quality patient care.</p><p><b>
Work Schedule &amp; Location Flexibility</b></p><ul><li>
Work schedules may vary depending on practice location, patient demand, and operational requirements.</li><li>
Based on business needs, Medical Assistants may be required to work at multiple clinical locations.</li><li>
Flexibility is essential to support coverage needs and ensure continuity of patient care across practices.</li><li>
Work hours may include evenings, weekends, and occasional holidays based on patient needs.</li></ul><p><b>
Core Responsibilities</b></p><p><b><i>
Clinical Responsibilities</i></b></p><ul><li>
Assist providers with exams, diagnostic testing, and in-office procedures.</li><li>
Conduct clinical intake, including detailed patient histories and vitals.</li><li>
Administer injections and medications as directed by licensed providers.</li><li>
Perform venipuncture and collect lab specimens (blood, urine, POC testing, etc.).</li><li>
Operate medical equipment such as EKG machines and other diagnostic tools.</li><li>
Prepare specimens for laboratory testing and conduct basic lab procedures.</li><li>
Educate patients on treatment plans, follow-up care, and self-care instructions.</li><li>
Maintain clean, stocked, and properly sanitized exam rooms.</li><li>
Support quality initiatives, including PCMH-related tasks and clinical KPI adherence.</li></ul><p><b><i>
Administrative Responsibilities</i></b></p><ul><li>
Greet and register patients with a professional, friendly demeanor.</li><li>
Manage check-ins, check-outs, and verify insurance coverage.</li><li>
Maintain and update patient information in the electronic health record (EHR).</li><li>
Schedule and reschedule patient appointments, including physicals and chronic care visits.</li><li>
Process prior authorizations, referrals, and daily patient callbacks.</li><li>
Track and link diagnostic imaging orders to results.</li><li>
Manage inventory, medical supplies, and perform daily opening and closing procedures.</li><li>
Ensure compliance with all regulatory requirements, including HIPAA and OSHA.</li><li>
Support staff coverage needs and assist team members when necessary.</li><li>
Communicate clearly and professionally, both orally and in writing.</li></ul><p><b>
Technical &amp; Operational Expertise</b></p><ul><li>
Proficiency in EHR systems and medical software.</li><li>
Ability to troubleshoot minor equipment or software issues.</li><li>
Stay current with evolving clinical practices and technologies.</li><li>
Provide basic technical guidance to team members regarding medical equipment or EHR workflows.</li></ul><p><b>
Professional Expectations</b></p><ul><li>
Maintain patient confidentiality and uphold ethical and legal standards.</li><li>
Demonstrate professionalism through punctuality, appropriate attire, and respectful communication.</li><li>
Exhibit strong problem-solving skills and adaptability in a fast-paced environment.</li><li>
Deliver patient-centered service with empathy, patience, and compassion.</li></ul><p><b>
Required Qualifications</b></p><ul><li>
High School Diploma or GED.</li><li>
Completion of an accredited Medical Assistant training program.</li><li>
Current CCMA, CMA, or RMA certification.</li><li>
Current BLS or CPR certification.</li><li>
2+ years of Medical Assistant experience.</li><li>
Experience using EMR systems.</li></ul><p><b>
Competency in:</b></p><ul><li>
Clinical intake and patient data collection.</li><li>
Lab specimen collection (including venipuncture).</li><li>
Point-of-care testing.</li><li>
EKG testing.</li><li>
Must meet all applicable state requirements and maintain active certifications.</li></ul><p><b>
Preferred Qualifications</b></p><ul><li>
2+ years of customer service experience.</li><li>
Experience in primary care, internal medicine, immediate care, or emergency care.</li><li>
Familiarity with systems such as eClinicalWorks or Athena.</li><li>
Proficiency in Microsoft Office Suite.</li><li>
Knowledge of population health initiatives.</li><li>
Understanding HIPAA, OSHA, and other regulatory standards.</li></ul><p><b>
Physical Requirements</b></p><p>
Requires the ability to stand and sit for hours at a time (with some bending and stooping), ability to use manual dexterity in relation to clinical requirements, and ability to lift 50 lbs.</p><p><i>
Reasonable accommodations available for qualified individuals.</i></p><p><b>
Working Relationships</b></p><ul><li>
Clinicians (providers and advanced practice clinicians).</li><li>
Clinical support staff.</li><li>
Administrative and practice leadership teams.</li></ul><p><b>
Why Join CloseKnit</b></p><ul><li>
Competitive compensation based on experience and qualifications.</li><li>
Health, dental, and vision insurance.</li><li>
Life insurance.</li><li>
401(k) retirement plan.</li><li>
Paid time off (vacation, holidays, sick leave).</li><li>
Professional development and continuing education opportunities.</li><li>
Supportive, collaborative, and inclusive work culture.</li></ul><p>
To advance your application, you must email your current (not expired) CCMA, CMA, or RMA certification to amanda.duncan@closeknit.com. Once received, you will be contacted to schedule a phone interview. Thank you!</p></div>

Certified Medical Assistant (Full-Time) / Washington, DC (In-Person)

HHM Hotels

<div><div><p><b>Opportunity: Administrative Assistant</b></p>
<p>
Provide administrative support while understanding the value of confidentiality and demonstrating a respectful work culture that is service and community oriented both internally and externally. The role offers an opportunity to be involved in a variety of work activities that are challenging, rewarding, and fun, as the work culture is one that requires a strong expectation of excellent performance but balanced by an environment of professional camaraderie.</p>
<p><b>
Essential Job Functions</b></p>
<ul>
<li>Manage correspondence and communication utilizing knowledge and judgment to prioritize events and meetings for optimal time management of executive&rsquo;s schedule.</li>
<li>File and retrieve documents.</li>
<li>Plan and administer events and meetings arranging for necessary materials, supplies, food, and beverage.</li>
<li>Perform general office duties, such as ordering supplies, maintaining records management database systems.</li>
<li>Provide administrative and clerical support to executives.</li>
<li>Schedule meetings and arrange conference rooms.</li>
<li>Greet and receive visitor.</li>
<li>Prepare confidential and sensitive documents.</li>
<li>Coordinate office management activities.</li>
<li>Plans events and activities.</li>
<li>Maintain office procedures.</li>
<li>Operate office equipment, such as photocopy machine and scanner.</li>
<li>Relay directives, instructions and assignment to executives.</li>
<li>Receive and relay telephone messages.</li>
<li>Maintain hard copy and electronic filing system.</li>
<li>Follow sustainability guidelines and practices related to HHM&rsquo;s EarthView program.</li>
<li>Practice safe work habits.</li>
<li>Perform other duties as requested by hotel management team.</li>
</ul>
<p><b>Position Requirements</b></p>
<ul>
<li>Bachelor&rsquo;s degree preferred.</li>
<li>Prior Administrative Assistant experience required.</li>
<li>Proficient with all Microsoft Offices and Google programs.</li>
</ul>
<p><b>HHM Benefits and Perks</b></p>
<ul>
<li>Medical, Dental and Vision Health Insurance</li>
<li>Paid Time Off</li>
<li>401k Company Match</li>
<li>Free Basic Life Insurance</li>
<li>Travel Discounts</li>
<li>Commuter Transit and Commuter Parking Benefits</li>
<li>Employee Assistance and Wellness Program</li>
<li>Educational/Professional Development</li>
</ul>
<p><b>Work Environment and Context</b></p>
<ul>
<li>Extended work hours may be required.</li>
<li>Required to sit for extended periods, lift up to 10 pounds, hear, see, speak, bend, reach, use hands and fingers to operate keyboard.</li>
</ul>
<p><b>What We Believe</b></p>
<p>
People Are Our Capability &ndash; Hearts That Serve &ndash; Only Excellence &ndash; Stay Nimble - Own It</p>
</div><p>
Managed by HHM Hotels</p></div>

Administrative Assistant

Washington Marriott Capitol Hill

<div>Overview:
<p><b>
Opportunity: Administrative Assistant</b></p><p></p><p><br>
Provide administrative support while understanding the value of confidentiality and demonstrating a respectful work culture that is service and community oriented both internally and externally. The role offers an opportunity to be involved in a variety of work activities that are challenging, rewarding, and fun, as the work culture is one that requires a strong expectation of excellent performance but balanced by an environment of professional camaraderie.<br>
</p><p></p><p><b>Essential Job Functions</b></p><ul><li>
Manage correspondence and communication utilizing knowledge and judgment to prioritize events and meetings for optimal time management of executive&rsquo;s schedule.</li><li>
File and retrieve documents.</li><li>
Plan and administer events and meetings arranging for necessary materials, supplies, food, and beverage.</li><li>
Perform general office duties, such as ordering supplies, maintaining records management database systems.</li><li>
Provide administrative and clerical support to executives.</li><li>
Schedule meetings and arrange conference rooms.</li><li>
Greet and receive visitor.</li><li>
Prepare confidential and sensitive documents.</li><li>
Coordinate office management activities.</li><li>
Plans events and activities.</li><li>
Maintain office procedures.</li><li>
Operate office equipment, such as photocopy machine and scanner.</li><li>
Relay directives, instructions and assignment to executives.</li><li>
Receive and relay telephone messages.</li><li>
Maintain hard copy and electronic filing system.</li><li>
Follow sustainability guidelines and practices related to HHM&rsquo;s EarthView program.</li><li>
Practice safe work habits.</li><li>
Perform other duties as requested by hotel management team.</li></ul><p>
 <b>Position Requirements</b></p><ul><li>
Bachelor&rsquo;s degree preferred.</li><li>
Prior Administrative Assistant experience required.</li><li>
Proficient with all Microsoft Offices and Google programs.</li></ul><div><b>
HHM Benefits and Perks</b></div><br>
<div></div><ul><li>
Medical, Dental and Vision Health Insurance</li><li>
Paid Time Off</li><li>
401k Company Match</li><li>
Free Basic Life Insurance</li><li>
Travel Discounts</li><li>
Commuter Transit and Commuter Parking Benefits</li><li>
Employee Assistance and Wellness Program</li><li>
Educational/Professional Development</li></ul><div></div><p><br>
 <b>Work Environment and Context</b></p><ul><li>
Extended work hours may be required.</li><li>
Required to sit for extended periods, lift up to 10 pounds, hear, see, speak, bend, reach, use hands and fingers to operate keyboard.</li></ul><div><b>
What We Believe</b></div><div></div><div><br>
People Are Our Capability &ndash; Hearts That Serve &ndash; Only Excellence &ndash; Stay Nimble - Own It</div>
About Us :
<div>
HHM Hotels is proud to be an equal-opportunity employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status, or any other group protected by law.</div></div>

Bates White Economic Consulting

<p></p><div><div><div><div><div><b>Firm overview</b></div><div><b>
</b></div><div><b>
 </b>Bates White is a boutique consulting firm based in Washington, DC. Recognized as a top workplace, the firm provides advanced economic, financial, and econometric analysis to law firms, companies, and government agencies.</div><div>
</div><div><br>
Through our supportive, collaborative, and collegial culture, we invest in our talent and provide opportunities for career advancement. We are proud to have been consistently ranked among the top firms in the <i>Vault Guide to the Top 50 Consulting Firms</i>, named a Top Workplace by <i>The Washington Post</i> for the past ten years, listed as a top consulting firm by Management Consulted and ranked #42 on <i>Newsweek</i>&rsquo;s list of America&rsquo;s Top 200 Most Loved Workplaces.</div><div>
</div><div><br>
If you are looking for a place to do high-quality work and have fun along the way, read below to discover how you can be part of our team. Learn more about our firm at: www.bateswhite.com.</div><div><br>
</div><div></div><div><b>
What you&rsquo;ll do</b></div><div><b>
</b></div><div><b>
 </b>You will be responsible for providing high-touch, detail-oriented administrative support to the Partners and Principals while supporting the overall operations of the Life Sciences Practice. You will work closely with the Director of Practice Management to ensure seamless coordination. You will:</div><ul><li>
Manage calendars, meeting coordination and scheduling, travel arrangements, and expense reimbursements for assigned individuals.<br>
</li><li>Proactively manage Partners&rsquo; and Principals&rsquo; calendars regularly; proactively addresses conflicts in advance; and coordinate meetings and other logistics as needed.<br>
</li><li>Provide meeting and event preparation and coordination (pre-meeting, meeting, post-meeting) for internal and external meetings including proactively arranging and organizing meeting materials, technology requirements, catering requirements, and other logistics.<br>
</li><li>Assist with billing and accounts receivable, contractor management, vendor management, conflict checks, and engagement letters.<br>
</li><li>Track and monitor practice-related expenses and other expenditures, including business development expenditures.<br>
</li><li>Regularly update and maintain details on Life Sciences Practice client deliverable deadlines and coordinate with appropriate stakeholders across the firm. Assist with updating Partners&rsquo; CVs and engagement statistics.<br>
</li><li>Participate in the onboarding of new staff by updating practice rosters, distribution lists, and calendar invitations to assist with integration into the Life Sciences
</li><li>Practice and other onboarding responsibilities as requested.<br>
</li><li>Support and coordinate practice social events (on-site and off-site) by working with the practice social events committee to schedule events, advise staff on firm policies and guidelines, manage event budgets, and oversee vendor contracts in collaboration with the Director of Practice Management.<br>
</li><li>Draft well-written, succinct, and accurate correspondence that is tailored to audiences including emails, letters, and other communications.<br>
</li><li>Assist with data deletion tracking.<br>
</li><li>Assist with coordinating meals for project teams during busy periods.<br>
</li><li>Create and maintain organized document management systems and processes.<br>
</li><li>Ensure Partners&rsquo; contact lists are up to date.<br>
</li><li>Demonstrate flexibility and a solution-oriented mindset, adapting to shifting priorities and proactively addressing challenges to support the practice.<br>
</li><li>Provide production assistance.<br>
</li><li>Present self professionally at all times.<br>
</li><li>Maintain a calm and professional demeanor while assisting with difficult and sensitive situations, ensuring the handling of confidential information with discretion and integrity.<br>
</li><li>Provide back up as needed to other Executive Assistants.</li></ul><div><b>
</b></div><div><b>
What you&rsquo;ll bring to the table</b></div><div><b>
</b></div><ul><li>
Minimum 7-10 years in an Executive Assistant role, including 3+ years working with senior management, preferably in a fast-paced, high-growth professional services environment.<br>
</li><li>Exceptional oral and written communication skills.<br>
</li><li>Proactive with creative problem-solving ability.<br>
</li><li>Functions well within a team; initiates and maintains positive team relationships, receptive to others&rsquo; input and ideas.<br>
</li><li>Excellent interpersonal skills; ability to interact and establish rapport with individuals at all levels of the firm, including strong personalities.<br>
</li><li>Advanced organizational and administrative skills with keen attention to detail.<br>
</li><li>Strong project management skills with ability to see projects through to completion.<br>
</li><li>Exceptional multi-tasker who thrives on juggling multiple priorities/ongoing projects.<br>
</li><li>Basic mathematical and analytical skills.<br>
</li><li>Advanced working knowledge of Microsoft Office software (PowerPoint, Excel, Word, Outlook).<br>
</li><li>Honest, trustworthy, and diplomatic with ability to handle sensitive materials and issues.<br>
</li><li>Exceptional judgment and discretion.<br>
</li><li>May require more than 40.0 hours per week at times to perform the essential duties of the position.</li></ul><div><b>
</b></div><div><b>
What you can expect from us</b></div><div><b>
</b></div><div><b>
 </b>We are committed to providing an exceptional employee experience. You can expect:</div><div>
</div><ul><li>
Competitive compensation&mdash;the salary range for this position is $100,000 to $120,000. This position is also eligible for bonus compensation on a discretionary basis. The actual salary offered for this position will be determined based on job-related, non-discriminatory factors including qualifications and experience, education, external market data, and internal equity.<br>
</li><li>Comprehensive benefits package&mdash;includes tuition reimbursement up to $75K, low healthcare premiums, wellness benefits, and more! To learn more about our benefits offerings, click here.<br>
</li><li>Hybrid work environment with three coordinated in-office days per week.<br>
</li><li>Open culture where your voice is heard, your input is sought, and your contributions are rewarded.<br>
</li><li>Fun and engaging culture including frequent social events.<br>
</li><li>Amenities that include a fitness center, rooftop terrace, standing desks, espresso, fresh fruit, breakfast and afternoon snack, billiards, and ping pong.<br>
</li><li>Employee-driven community outreach program featuring fundraising events (e.g., trivia, game shows, cooking competitions, etc.), volunteer opportunities, and matching funds along with our pro bono program.<br>
</li><li>Investment in your career through training programs, an assigned mentor and peer coach, and frequent feedback.</li><li>
Networking opportunities through employee interest groups, Women&rsquo;s Network, International Network, Diversity-Inclusion Council, and BWProud Network.</li></ul><div>
</div><div>
If you are interested in joining our team, please submit a resume and cover letter.<br>
<br>
<i>Bates White is an equal opportunity employer and does not discriminate based upon race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, protected veteran status, status as a qualified individual with a disability, or any other characteristic protected by law. If you are an individual with a disability and you need an accommodation or other assistance during the application process, please call our Human Resources department at (202) 408-6110 or email your request to </i><i>careers@bateswhite.com</i><i>. All qualified applicants are encouraged to apply. Download the </i><i>Know your Rights Poster</i><i> for more information.</i></div><div><i>
</i></div><div><i>
#LI-Hybrid</i></div></div></div></div></div><div></div>

Executive Assistant—Life Sciences Practice

WilmerHale

<div><div><p>WilmerHale is a leading, full-service international law firm with 1,000 lawyers located throughout 12 offices in the United States and Europe. Our lawyers work at the intersection of government, technology and business, and we remain committed to our guiding principles of providing quality, excellent legal and client services; developing diversity among our lawyers and staff and cultivating an environment that promotes an ambitious spirit, collaboration and collegiality by drawing on the extraordinary talents and dynamic experience of our lawyers. Our goal is to reflect the diversity of our clients and the communities in which we practice.</p>
<p><b>
About the Role</b></p>
<p>
The Staff Assistant, Congressional and Regulatory Investigations is an entry-level position working efficiently and collaboratively with and under the supervision of attorneys and support professionals to assist with all phases of Congressional and other regulatory investigations. The Staff Assistant will also assist with the day-to-day operations of the Congressional and Regulatory Investigations<b> </b>group firm wide.</p>
<p><b>
What You Will Be Doing</b></p>
<ul>
<li>Assists with document collection, production, organization and management.</li>
<li>Assists with the maintenance and manipulation of document databases for purposes of facilitating productions, preparing for depositions, hearings and other proceedings.
</li><li>Assists with routine preparations for witness interviews, including the assembly of witness files and reference binders.</li>
<li>Assists with production of daily press clips for a portfolio of clients and/or topics.</li>
<li>Assists with planning and executing hearing preparation events, such as meetings and mock hearings.</li>
<li>Supports senior staff with background research, tracking upcoming hearings, and other responsibilities as needed.</li>
<li>Monitors congressional hearings upon request and prepares summaries as needed.</li>
<li>Assists with updating indices, chronologies, logs and tracking systems.
</li><li>Assists with establishing logistical support and set up of remote offices to accommodate the needs of the case team for purposes of hearing preparation.</li>
<li>Assists with client service and associated client meeting tasks, including greeting and interacting with the client.</li>
<li>Assists with administrative tasks, including filing, scanning, printing and organization of documents and information.</li>
<li>Assists with preparation of presentations and graphics for client meetings and client development opportunities.</li>
<li>Attends and participates in training programs for professional development and building technology skills.</li>
<li>Adheres to best practices for daily time entry for client billable work and eTime for attendance and time off requests.</li>
<li>Contributes to the Firm's Service Excellence initiative to consistently improve its image internally and externally. Displays professionalism, quality service and a &quot;can do&quot; attitude to internal members/departments of the Firm as well as external clients and vendors via electronic and print correspondence, over the telephone and in-person</li>
<li>Assumes additional responsibilities as assigned.</li>
</ul></div><div>Required Skills
</div>
<div><p><b>What You Will Bring to This Position</b></p>
<ul>
<li>Ability to work collaboratively, across offices, to meet strict deadlines.</li>
<li>Strong written and oral communication skills.</li>
<li>Ability to work with clients directly in a professional manner.</li>
<li>Strong organizational skills and attention to detail.</li>
<li>Strong technology skills.</li>
<li>Ability to work overtime and travel.</li>
</ul></div><div>Required Experience
</div><div><ul><li>1+ year of legislative affairs, lobbying, and law firm experience, preferred.</li>
</ul>
<p>Education</p>
<ul>
<li>BA/BS required</li>
</ul>
<p><b>Why Join Us?</b></p>
<ul>
<li>A values‑driven firm that fosters collaboration and respect</li>
<li>The hiring range for this position is $65,000 &ndash; $75,000 annually, with final compensation based on experience, qualifications and internal equity.
</li><li>This position is eligible for a Hybrid Schedule</li>
<li>Medical, dental, and vision insurance
</li><li>401(k) with company match and profit-sharing options</li>
<li>Paid time off and holidays</li>
<li>For additional information about our benefits, please click here</li>
</ul>
<p><b>Our Commitment</b></p>
<p>
Wilmer Cutler Pickering Hale and Dorr LLP (WilmerHale) is an equal opportunity employer and is committed to compliance with all applicable laws prohibiting employment discrimination. It is our policy to take all employment actions and make all employment decisions without regard to race, color, religion, creed, gender, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, ancestry, age, marital status, citizenship status, genetic predisposition or carrier status, disability, military status, status as a disabled or other protected veteran, or any other protected status under applicable law. WilmerHale will make reasonable accommodation for qualified individuals with disabilities and otherwise as required by applicable law.
</p><p>For more information about Equal Employment Opportunity, please click here.</p>
<p>
#L1-KB1</p>
<p>
#L1-Hybrid</p>
<p>
This job description is intended to describe the general nature and level of the work being performed by employees in the position. It is not intended to be a complete list of all responsibilities, duties, and skills for positions. The firm reserves the right at all times, in its sole discretion, to add or subtract duties and responsibilities, as it deems necessary.</p><br>
<p></p>
</div>
<div>Job Location
</div><div>Washington, District of Columbia, United States
</div><div>Position Type
</div><div>Full-Time/Regular
</div><div>Salary
</div><div>60,000.00 - 75,000.00 USD</div></div>

Staff Assistant

Explore 180+ Practice assistant in Washington this March. Find roles across top companies and apply now to boost your career.

180 practice assistant jobs In Washington

Practice Assistant

Certified Medical Assistant - Full-time - Outpatient Behavioral Health - Medstar Washington Hospital Center

Certified Medical Assistant (Full-Time) / Washington, DC (In-Person)

Administrative Assistant

Administrative Assistant

Executive Assistant—Life Sciences Practice

Staff Assistant