administrative assistant - civil construction

administrative assistant, preconstruction

construction manager, north america construction manager

administrative assistant - civil construction Jobs in San Francisco

administrative assistant, preconstruction Jobs in San Francisco

construction manager, north america construction manager Jobs in San Francisco

interactive project manager (contract) Jobs in San Francisco

interactive project manager (contract)

post production supervisor Jobs in San Francisco

post production supervisor

pre construction manager

FluidStack

<div><div>Austin, TX
 </div><div>Full Time</div></div>
 <div><h1 class="jobSectionHeader">About Fluidstack</h1>
At Fluidstack, we build the compute, data centers, and power that will fuel artificial superintelligence. We supply GWs of compute capabilities to the world&rsquo;s biggest AI Labs at industry-defining speeds.
Our team is small, fast, and obsessed with quality. We own outcomes end-to-end, challenge assumptions, and treat our customers' problems as our own. No task is beneath anyone here.
There are a few thousand people who will shape the trajectory of superintelligence. Come and be one of them.
<h1 class="jobSectionHeader">About the Role</h1>
As a Pre-Construction Manager at FluidStack, you will lead pre-construction activities for large-scale GPU data center projects as we scale from 600MW to multi-GW capacity across the US. You'll serve as the critical link between Real Estate, Design Engineering, Procurement, and Construction teams, ensuring designs are constructible, cost-effective, and ready for rapid deployment.
You'll focus on high-density AI infrastructure requiring advanced power distribution (100+ kW per rack) and liquid cooling systems. Working closely with the Director of Data Center Construction and cross-functional teams, you'll drive constructability standards, develop budgets and schedules, manage contractor procurement, and ensure seamless handoffs to construction execution&mdash;all while supporting FluidStack's aggressive expansion timeline and billions in annual infrastructure investment.
Key Responsibilities
<ul><li>Lead pre-construction planning from site selection through design development for data center projects, providing cost, schedule, and constructability guidance at each milestone and acting as primary liaison between Real Estate, Design Engineering, Procurement, and Construction teams
</li><li>Conduct detailed constructability reviews of electrical, mechanical, structural, and civil designs with particular focus on high-density power distribution, liquid cooling infrastructure, and utility interconnections; identify and resolve complex constructability issues and cost/schedule risks
</li><li>Perform site evaluations including electrical capacity, utilities access, civil/structural requirements, and build phasing assessments for potential locations; determine site-specific requirements that impact schedule, cost, delivery, and integration with surrounding infrastructure
</li><li>Develop construction scope packages and RFPs for general contractors; manage GC pre-construction services including bid reviews, schedule development, labor pricing analysis, and subcontractor evaluations; conduct negotiations with landlords, developers, and contractors; coordinate with Contracts, Legal, and Commercial teams on contract terms, risk allocation, and business requirements
</li><li>Execute financial analysis of construction costs at multiple project milestones (conceptual through GMP); support bi-annual budget updates and validate cost estimates against market conditions and historical data
</li><li>Create comprehensive handoff packages for Construction Managers including budgets, schedules, design documentation, contractor agreements, and site information; capture and apply lessons learned to drive continuous improvement across FluidStack's design standards and delivery processes
</li><li>Conduct comprehensive site due diligence including geotechnical evaluation for foundation system implications, utility availability assessments (power, water, fiber) against project timelines, zoning/permitting pathway reviews, environmental conditions analysis, and construction logistics planning (site access, laydown areas, staging); coordinate findings with Real Estate and Design teams to inform site selection decisions and project budgets
</li><li>Partner with Contracts, Legal, and Commercial teams to inform and validate contract terms including rent commencement triggers, force majeure provisions, landlord/tenant obligations, milestone payment structures, end user requirements (liquidated damages, technical specifications, change order frameworks), and scope gap elimination; ensure construction realities are reflected in commercial agreements and risk allocation
</li></ul><h1 class="jobSectionHeader">Basic Qualifications:</h1>
<ul><li>Bachelor's degree or equivalent in Engineering, such as Civil Engineering, Mechanical Engineering, Electrical Engineering, Construction Engineering, Structural Engineering, Architectural Engineering, or a related technical discipline
</li><li>7+ years of construction management experience on large, complex projects involving large-scale MEP systems, with 3+ years focused on pre-construction or design phase management for mission-critical facilities (data centers, industrial facilities, or comparable infrastructure) valued at $50M+
</li><li>Deep knowledge of critical facility MEP systems including electrical distribution, backup power, HVAC, fire protection, and building management systems; proven ability to read and provide constructability feedback on construction drawings and specifications across all disciplines
</li><li>Experience developing construction budgets, schedules, and scopes of work; conducting cost analysis and value engineering; understanding of construction delivery methods (design-bid-build, design-build, CM-at-risk) and contract structures
</li><li>Strong stakeholder management and communication skills; ability to translate technical requirements into clear guidance for design teams, contractors, and non-technical audiences and manage multiple projects simultaneously in fast-paced environments
</li><li>Proficiency in MS Excel, MS Project or Primavera P6, and construction cost estimating tools
</li><li>Willingness to travel 25-40% to project sites across the US
</li></ul><h1 class="jobSectionHeader">Preferred Qualifications</h1>
<ul><li>Direct experience with data center construction, particularly hyperscale or AI infrastructure with high-density power requirements (50+ kW per rack), liquid cooling systems, or advanced power distribution architectures
</li><li>Knowledge of utility interconnection processes, high-voltage electrical infrastructure, power purchase agreements, NEC, NFPA, IBC, ASHRAE, and OSHA requirements for critical facilities
</li><li>Experience working in fast-paced, high-growth startup or scale-up environments with aggressive timelines and evolving requirements; managing pre-construction for projects in multiple jurisdictions or international locations
</li><li>Professional certifications such as CCM (Certified Construction Manager), PMP, or PE license
</li><li>Experience with renewable energy integration, microgrid systems, or other sustainable infrastructure solutions
</li><li>Strong network of relationships with data center contractors, MEP subcontractors, and equipment suppliers
</li></ul><h1 class="jobSectionHeader">Salary &amp; Benefits</h1>
<ul><li>Competitive total compensation package (salary + equity).
</li><li>Retirement or pension plan, in line with local norms.
</li><li>Health, dental, and vision insurance.
</li><li>Generous PTO policy, in line with local norms.
</li></ul>The base salary range for this position is $160,000-$250,000 per year, depending on experience, skills, qualifications, and location. This range represents our good faith estimate of the compensation for this role at the time of posting. Total compensation may also include equity in the form of stock options.
We are committed to pay equity and transparency.
Fluidstack is an Equal Employment Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans&rsquo; status, or any other characteristic protected by law. Fluidstack will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.
You will receive a confirmation email once your application has successfully been accepted. If there is an error with your submission and you did not receive a confirmation email, please email careers@fluidstack.io with your resume/CV, the role you've applied for, and the date you submitted your application- someone from our recruiting team will be in touch.</div>

Pre-Construction Manager

MADI 19six Architects

<div>
 Originally founded in Santa Barbara in 1906, our firm is one of California's most established and enduring architectural firms, rooted in serving clients within the K-12, Higher Education, Healthcare, Performing Arts, Housing and Civic markets with offices in amazing locations throughout California. While our firm continues to grow and evolve, we will always remain true to our guiding code: Dedicated to Projects that Enrich the Community. 19six offers a diverse and collaborative environment with passionate and innovative professionals; we are a 100% employee owned firm! We invest in our staff and provide opportunities for professional and personal development.
 
 
 19six is seeking a highly motivated Architectural Design Professional III / Job Captain to support K-12/education projects within our San Francisco, San Jose, and/or midtown Sacramento offices' design studios.
 
 
 
 Primary Role &amp; Responsibilities
 
 
 
 <ul>
 <li>
 Create, coordinate, revise, and maintain project design, production, and documentation at all project phases (Pre-Design through Construction Administration and Certification).
 </li>
 <li>
 Responsible for production of Construction Documents.
 </li>
 <li>
 Produce and comprehend architectural redlines and efficiently produce documents and revisions.
 </li>
 <li>
 Oversee quality control and ensure compliance within project scope and budget.
 </li>
 <li>
 Coordinate design with consultants and architectural team.
 </li>
 <li>
 Delegate and oversee work of Design Professional I and/or II on team.
 </li>
 <li>
 Ability to work collaboratively and clearly with architectural team, consultants, and clients.
 </li>
 <li>
 Handle multiple priorities and deadlines simultaneously.
 
 
 </li>
 </ul>
 
 Desired Skills &amp; Experience
 
 
 
 <ul>
 <li>
 Bachelor's of Architecture required.
 </li>
 <li>
 Five (5+) years&rsquo; experience working on Education, preferably K-12 related projects.
 </li>
 <li>
 Proficiency in Revit, AutoCAD, Bluebeam, Acrobat and MS Office software is required (must have AutoDesk Revit Professional Certification w/in 90 days).
 </li>
 <li>
 Experience with DSA submission/approval process is required.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Team player with desire and willingness for continual professional development.
 </li>
 <li>
 Detail oriented, highly motivated, positive attitude, and proactive problem solver.
 </li>
 <li>
 Passion for design and construction.
 
 
 </li>
 </ul>
 
 Benefits Of Being a 19six Employee
 
 
 
 <ul>
 <li>
 Medical Insurance - approximately 90% Employee premiums paid on baseline plan
 </li>
 <li>
 Dental &amp; Vision Insurance &ndash; 100% Employee premiums paid
 </li>
 <li>
 Life/AD&amp;D and Long-Term Disability Insurance - 100% Employee premiums paid
 </li>
 <li>
 Flexible Spending Account plan (Healthcare, Dependent Care, Transit/Parking)
 </li>
 <li>
 401(k) Plan with Profit Sharing
 </li>
 <li>
 Company paid PTO and Sick time
 </li>
 <li>
 Health &amp; Wellness benefit
 </li>
 <li>
 Employee Stock Purchase Program
 </li>
 <li>
 Payment assistance with Professional Licensing/Registration/Certification fees, as well as National, State and Local Professional Organization Dues
 </li>
 <li>
 Continuing Education and professional development opportunities
 </li>
 <li>
 Various Bonus programs (Referral Bonus, Licensing Bonus, Performance Bonus)
 </li>
 <li>
 Hybrid schedule available upon approval, after discussion/review with manager
 </li>
 </ul>
</div>

Design Professional III / Job Captain

Rosendin Electric

<div>Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.
<h2 class="jobSectionHeader">Why Rosendin?</h2>
<h2 class="jobSectionHeader">Committed. Connected. Engaged.</h2>
If you're looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. We are an organization built on integrity. We have a culture that empowers people, embraces diversity and inspires everyone to do their best. Rosendin is the largest EMPLOYEE-OWNED electrical contractor in the United States employing upwards of 8,000 people. Established in 1919, we remain proud of our more than 100 years of building quality electrical and communications installations and value for our clients but, most importantly, for building people within our company and our communities. As an employee-owner you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success which means you benefit tremendously.
<h2 class="jobSectionHeader">YOUR NEXT OPPORTUNITY:</h2>
Join our team as a Senior Project Manager where you will be responsible for the overall direction, completion, and financial outcome for several small to medium projects or one very large project. You will lead and manage a team of project managers, and assistant project managers to deliver exceptional results for our clients. The position proactively develops new business opportunities and relationships with current and potential customers.
<h2 class="jobSectionHeader">WHAT YOU'LL DO:</h2><ul><li>
Establish project objectives, policies, procedures and performance standards within boundaries of corporate policies. Put these in clear concise work statement for the field.</li><li>
Effectively supervise a staff in the day to day administration of a job or supervise two or more Project Managers in their daily tasks.</li><li>
Train and effectively supervise Project Managers in the company philosophy and systems</li><li>
Negotiate and supervise the preparation of all change orders on the project</li><li>
Maintain all logs required to track the progress of the project.</li><li>
Train and effectively supervise a Project Assistant in the maintenance of project required tracking devices.</li><li>
Maintain liaison with prime client and A/E to facilitate construction activities.</li><li>
Monitor construction activities in conjunction with the onsite Foreman and Area Superintendent to ensure project is being built on schedule, and within budgets</li><li>
Investigate any potentially serious situations and implement corrective measures within company guidelines, and under supervision</li><li>
Represent company/project in meetings with client, subcontractors, etc.</li><li>
Prepare monthly costing reports</li><li>
Manage financial aspects of contracts (progress billing, rental equipment, income/expenses) to protect the company's interest and simultaneously maintain good relationship with the client</li><li>
The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the role within the business unit.</li></ul>
<h2 class="jobSectionHeader">WHAT YOU'LL NEED TO BE SUCCESSFUL:</h2><ul><li>
Experience managing electrical construction projects - after all, that is what we do!</li><li>
Project accountability and initiative for all aspects of the project and its success.</li><li>
Ability to creatively solve problems. You've been in the trenches before. You know what it takes to get the job done and done right for your customer and the company.</li><li>
A strong knowledge of electrical systems, construction, and how these systems work.</li><li>
A fanatical determination about planning, innovating, and improving the processes we use every day.</li><li>
Ability to think outside the box and lead the team in driving innovative construction techniques and prefabrication strategies.</li><li>
Possess strong leadership skills, business acumen, and integrity.</li><li>
A strong understanding of the financials of a project and how to forecast.</li><li>
Ability to create and foster great relationships with the field and understand what it takes to get the best out of your people.</li><li>
Ability to work collaboratively with multiple stakeholders to achieve mutual outcomes.</li><li>
We are counting on you to bring and foster a collaborative spirit to our work process.</li></ul>
<h2 class="jobSectionHeader">WHAT YOU BRING TO US:</h2><ul><li>
Bachelor's degree in Construction Management, Civil Engineering, Structural Engineering or other related discipline preferred.</li><li>
PE license a plus</li><li>
Minimum 10+ years of experience in project management, preferably in electrical construction. Knowledge of construction technology, scheduling, equipment and methods required.</li><li>
Can be a combination of education, training and relevant experience</li><li>
Proven experience mentoring and managing others.</li><li>
Business development/heavy client interaction a plus.</li><li>
Ability to understand and follow standard operating policies and procedures;</li><li>
Ability to perform duties in a professional manner and appearance</li><li>
Extensive knowledge of safety protocols and procedure</li><li>
Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Oracle and Accubid preferred</li><li>
Ability to prioritize and manage multiple tasks, changing priorities as necessary</li><li>
Ability to work under time pressure and adapt to changing requirements with a positive attitude</li><li>
Effective oral and written communication skills as required for the position</li><li>
Ability to be self-motivated, proactive and an effective team player</li><li>
Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others</li></ul><h2 class="jobSectionHeader">
TRAVEL:</h2><ul><li>
10-25%</li></ul>
<h2 class="jobSectionHeader">WORKING CONDITIONS:</h2><ul><li>
General work environment - Due to the variety of work to be performed, the Sr. Project Manager may be working at a job site or in the office. This position is performed primarily on active construction sites. Activity includes sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.</li><li>
Noise level is usually low to medium; can be loud on a job site.</li><li>
Occasional lifting of up to 30 lbs.</li><li>
We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.</li></ul>
Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.
YOU Matter - Our Benefits
<ul><li>ESOP - Employee Stock Ownership
</li><li>401k
</li><li>Annual bonus program based upon performance, profitability, and achievement
</li><li>17 PTO days per year plus 10 paid holidays
</li><li>Medical, Dental, Vision Insurance
</li><li>Term Life, AD&amp;D Insurance, and Voluntary Life Insurance
</li><li>Disability Income Protection Insurance
</li><li>Pre-tax Flexible Spending Plans (Health and Dependent Care)
</li><li>Charitable Giving Match with our Rosendin Foundation
</li></ul>Pay Range
$168,400.00-$252,500.00 Annual
The pay range for this role is what we expect to pay for candidates that meet the specified qualifications and requirements listed on this job description. Candidate's pay can vary based on location, job-related experience, skills, and education.
Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business and your career.
Rosendin Electric is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.</div>

Senior Project Manager-Electrical, San Francisco

Edri Construction San Francisco

<div>
 
 
 **Administrative &amp; Office Manager / Lead Coordinator**
 
 
 
 
 
 
 Construction Company | Hiring Now
 
 
 
 
 
 We are an established and growing construction company seeking an experienced **Administrative &amp; Office Manager / Lead Coordinator** to join our team.
 
 
 This is a key role for someone who is highly organized, proactive, and experienced in construction office operations. You will be at the center of our daily workflow&mdash;supporting client communication, scheduling, and lead management while helping streamline operations.
 
 
 
 
 
 
 **Key Responsibilities**
 
 
 
 
 
 
 &bull; Professionally answer incoming calls and assist clients
 
 
 &bull; Schedule leads, appointments, and follow-ups
 
 
 &bull; Coordinate calendars, job schedules, permits, and city inspections
 
 
 &bull; Track and manage marketing lead sources and follow-ups
 
 
 &bull; Maintain CRM systems for project tracking and client communication
 
 
 &bull; Support social media and online presence
 
 
 &bull; Assist with overall office operations and team coordination
 
 
 &bull; Manage compliance platforms (e.g., Green Halo for waste tracking/reporting)
 
 
 &bull; Utilize AI tools to improve workflow and efficiency
 
 
 &bull; Dispatch and coordinate job schedules as needed
 
 
 
 
 
 
 **Qualifications**
 
 
 
 
 
 
 &bull; Prior experience in a construction office required
 
 
 &bull; Strong communication and customer service skills
 
 
 &bull; Experience with scheduling, dispatching, and lead coordination
 
 
 &bull; Familiarity with permits and inspection processes
 
 
 &bull; Highly organized with strong multitasking ability
 
 
 &bull; Comfortable using CRM systems
 
 
 &bull; Knowledge of marketing lead sources and lead management
 
 
 &bull; Social media experience is a plus
 
 
 &bull; Ability to work independently in a fast-paced environment
 
 
 &bull; Spanish-speaking is preferred
 
 
 &bull; AI tools experience is a plus
 
 
 &bull; Experience with Green Halo is a plus
 
 
 
 
 
 
 **Compensation**
 
 
 
 
 
 
 Compensation is competitive and based on experience.
 
 
 📩 **How to Apply*
 
 
 
 
 
 Please send your resume and cover letter to:
 
 
 edriconstruction@gmail.com
 
 
 
 
 
 
 
 
 
 Prepared fro
 
 
 
 
 
</div>

Administrative & Office Manager / Lead Coordinator

CCS Architecture

Job Overview Cass Calder Smith Architecture + Interiors is growing, and we are looking for the right candidates to be a part of our talented team. Currently, we need an Interior Designer with 5+ years&rsquo; experience at our San Francisco office.We are seeking a talented and detail-oriented Interior Designer with 5+ years of professional experience to join our dynamic design team. The ideal candidate will possess a strong foundation in design and production, with proficiency in industry-standard software. This role offers an exciting opportunity to contribute to innovative projects across multiple sectors, including construction, interior design, system design, and more. The successful applicant will demonstrate excellent technical skills, creativity, and the ability to collaborate effectively within a multidisciplinary environment.This is not a remote position.Responsibilities:<ul><li>Produce high-quality mood boards, graphic designs and visualizations for presentations and client proposals.</li><li>Create accurate schematics, technical drawings, and drafting documentation for various projects.</li><li>Utilize CAD tools to develop plans and details for interior layouts and millwork.</li><li>Develop detailed 3D designs using software such as SketchUp, Revit, Rhino 3D (Rhinoceros 3D), Grasshopper 3D</li><li>Assist in construction documentation, ensuring compliance with project specifications and standards.</li><li>Collaborate with project teams to refine designs and incorporate client feedback effectively.</li></ul>Experience:<ul><li>5+ years of professional experience in interior design.</li><li>Professional or master&rsquo;s degree from an accredited program</li><li>Experience in Residential and Commercial projects preferred</li><li>REVIT experience required</li><li>Highly proficient in AutoCAD and Adobe Creative Suite programs</li><li>Proficiency in 3D modeling and rendering programs.</li><li>Possess hand sketching and hand rendering skills</li><li>Familiarity with residential and commercial construction details and methods, and code requirements unique to commercial environments.</li><li>Hands-on approach</li><li>Ability to manage and produce a comprehensive specification package for architectural finishes and FF&amp;E</li><li>Eagerness to work in a fast-paced environment with a high level of responsibility</li><li>Fluency in written and spoken English</li><li>Legal work status in the United States</li><li>Good communication skills and able to work in a team environment</li></ul>HOW TO APPLY:<ul><li>Please send a single PDF document that includes your cover letter, resume and portfolio by email to info@casscaldersmith.com and reference Interior Designer SF in the subject line. The file name should include your name and be no larger than 5MB.</li></ul>Benefits Package: Cass Calder Smith Architecture + Interiors values its team! We offer a competitive salary and benefits package that includes:<ul><li>Health insurance stipend</li><li>Dental and vision insurance</li><li>Long term disability insurance</li><li>2 weeks of paid vacation (PTO) time during the first year of employment</li><li>6 additional paid days off per year (usually Fridays) to promote a healthy work/life balance</li><li>9 paid holidays</li><li>Paid sick leave</li><li>Cafeteria plan which includes commuter and flexible spending options</li><li>401k plan and matching program</li><li>Reimbursement for pre-approved professional licensing/certification exam fees</li><li>Reimbursement for certain pre-approved professional education programs</li></ul>Compensation is commensurate with experience and ability.Job Type: Full time, in-office.Job Type: Full-timePay: $85,000.00 - $105,000.00 per yearEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Interior design: 5 years (Preferred)</li></ul>Language:<ul><li>English (Required)</li></ul>Location:<ul><li>San Francisco, CA 94103 (Required)</li></ul>Work Location: In person

Interior Designer - Architectural

DPR Construction

<div><h2 class="jobSectionHeader">Job Description
</h2>DPR Construction is a unique technical builder with a passion for results. Ranked in the top 50 general contractors in the country since 1997, we are a national commercial contractor and construction manager that has grown with our customers by delivering measurably more value. As an employee-owned organization that relies on the contributions of the whole, DPR places a premium on finding and developing the right people. We want individuals who share our core values and demonstrate a true passion for what they do in the office or field. Good judgment and sense of humor also a plus.
The ultimate responsibility of this role is to create additional bandwidth and capacity for a DPR Leadership Team member for Sales + Marketing (Get Work), while also supporting the effectiveness of the broader Get Work Leadership Team, including leaders across Marketing and Get Work Centers of Excellence.
This role will provide primary executive support to the Sales &amp; Marketing Leader, while also offering shared administrative and coordination support to the broader Get Work leadership team where appropriate. This may include assisting leadership team members with calendaring, travel coordination, expense management, meeting logistics, and preparation of materials.
This role helps ensure leaders are organized, prepared, and able to focus on the highest-value work by improving coordination, communication, and follow-through across leadership priorities and initiatives.
This is a trusted role that requires discretion and implied confidentiality. Over time, the individual will be expected to identify&mdash;and eventually anticipate&mdash;administrative and process-oriented needs, helping streamline activities that enable leaders and teams to operate more effectively.
Responsibilities:
<ul><li>Provide primary executive support to the Sales &amp; Marketing Leader and shared administrative support to Get Work leadership team members as appropriate
</li><li>Facilitate clear and professional communication with internal and external stakeholders
</li><li>Anticipate needs and help prioritize time, acting as a gatekeeper to protect leader focus
</li><li>Manage complex calendars, coordinating meetings, conference calls, and events
</li><li>Coordinate domestic and international travel arrangements and maintain detailed itineraries
</li><li>Assist leadership team members with travel and scheduling as needed
</li><li>Plan and coordinate leadership meetings, workshops, and offsites, including agendas, logistics, and follow-up actions
</li><li>Coordinate meeting logistics such as scheduling, meeting space, and catering
</li><li>Capture meeting notes and track action items
</li><li>Manage email prioritization and draft communications when appropriate
</li><li>Prepare presentations, reports, and meeting materials
</li><li>Support preparation and distribution of leadership communications, pre-reads, and summaries
</li><li>Support scheduling and organization of leadership check-ins and development discussions
</li><li>Prepare and process expense reports (ChromeRiver)
</li><li>Maintain organized digital files and leadership materials
</li><li>Conduct research and gather supporting information as needed
</li><li>Provide additional administrative and ad hoc support as requested
</li></ul>Qualifications:
<ul><li>Professional written and verbal communication
</li><li>5+ years supporting C-Level executives
</li><li>Experience planning both domestic and international travel
</li><li>Proficient with Microsoft Office (OneDrive, Outlook, Word, Excel, PowerPoint, Teams, etc)
</li><li>Proficient with expense reporting software, preferably ChromeRiver
</li><li>Experience working in an A/E/C industry a plus
</li><li>Exceptional attention to detail, organizational and time management skills
</li><li>Ability to problem solve, ask questions, identify issues
</li><li>Ability to work independently and take ownership of role and responsibilities
</li><li>Ability to remain flexible in the face of changing deadlines, travel plans and calendars
</li><li>Ability to maintain discretion and strict confidentiality
</li><li>Ability to anticipate needs and show a high level of initiative
</li></ul>Anticipated starting pay range:
$75,000.00- $115,000.00
Nothing is more important than your health and wellness. DPR offers a variety of medical, dental, vision and wellness benefits to keep you healthy. Read more about eligibility and available benefits programs
for skilled craft and labor or experienced professionals and recent graduates .
DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world.
Working at DPR, you'll have the chance to try new things, explore unique paths and shape your future. Here, we build opportunity together&mdash;by harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek.
Explore our open opportunities at www.dpr.com/careers .</div>

Leadership Assistant

ALFATECH

<div>About Us

At AlfaTech we believe in more than just engineering solutions; we believe in promoting a culture of agility, collaboration, and inclusion. As a leading consulting engineering firm, we provide thoughtful engineering design that is technologically forward thinking, innovative, and environmentally conscious, ensuring that our contribution to our built environment is flexible, sustainable, and lasting across all the market segments we serve. 


If you're driven by a passion for engineering, innovation, and making a difference, if you thrive on challenges and adapt quickly to change, and if you are looking to be part of a dynamic team of empowered, smart, energized, professionals, then AlfaTech is the place for you. 
Job Summary

In this role, you will be responsible for providing general project management, organizational, and administrative support to the Project Manager (PM) and Project Team. A successful candidate will be self-motivated, organized, creative, and can multi-task. This individual must have the ability to work independently and as an effective and engaged team member in a fast-past environment. Strong initiative and follow-through is essential for this job. 


It is expected that the majority of your time be billable to projects. The Project Administrator will provide backup to other Project Administrators (PA) and/or Document Controllers in the group, as the project workload and schedules dictate. 


Core Responsibilities

General
<ul>
<li>May work directly with the Client, Contractors and external team members.</li>
<li>Build and maintain collaborative relationships with internal and external stakeholders.</li>
<li>May work directly with project engineers to produce reports, logs or other project materials, as assigned by the Project Manager.</li>
<li>Works with Project Managers to resolve priorities.</li>
<li>Meets schedules. Advises project team members and Project Managers when there may be a problem in meeting an upcoming deadline.</li>
<li>Coordinate project meetings and project deliverables.</li>
<li>Attends all project meetings, records meeting minutes, and distributes them to the project team. May present on project administration processes if required.</li>
<li>May lead design team calls in Project Manager&rsquo;s absence if required.</li>
<li>Assists the Project Manager in preparation of materials for meetings.</li>
<li>Assists Project Managers with the preparation and development of project planning and monitoring tools.</li>
<li>Maintain the team calendar and advise project team of upcoming deadlines.</li>
<li>Available during regular business hours to meet and respond to the needs of clients and to be available to AT staff, and as needed beyond regular business hours when necessary.</li></ul> 


Construction Administration (CA)
<ul>
<li>Assists in producing site Observation Reports for AT team members.</li>
<li>Assists Project Manager in scheduling and coordinating project Construction Administration meetings.</li>
<li>Processes all RFIs, and Submittals and maintains Construction Administration database and/or logs daily.</li>
<li>Coordinates and facilitates production of multi-author RFI responses to ensure consistency, cohesion, and timeliness of response.</li>
<li>Generates regular reports on CA documents response times and lateness.</li>
<li>Maintains project-filing systems and keeps all Project CA Records current and in order:</li>
<li>Files Submittals and RFIs on a timely basis.</li>
<li>Files meeting minutes of CA phase project meetings.</li>
<li>Coordinates and processes outgoing reviewed Submittal Packages.</li>
<li>Contacts Owner, Architect, GC or Subs to help resolve confusion and obtain additional information, as needed, to help process RFI&rsquo;s or submittals.</li>
<li>Issues weekly &ldquo;Open Items&rdquo; emails to each team member, by discipline.</li>
<li>Proactively follows up with all team members on open RFIs and Submittals or other action items on a weekly or even daily basis as needed.</li>
<li>Attends and is an active participant in Project Construction Administration Meetings, including but not limited to weekly OAEC meetings, weekly CA Log review meetings and weekly design team meetings during the CA phase and other meetings as appropriate.</li>
<li>Assist the PM in coordination of team site visits with the GC/Architect/Owner and internally with the AT Travel Agent.</li>
<li>Assists the PM in the planning and execution of any large Owner/GC Design Review meetings held on site, as well as attend these meetings.</li></ul> 


Quality Management, Change Management, Document Production and Control
<ul>
<li>Familiar with Document Control and Change Management.</li>
<li>May lead weekly Change Management calls with the Client and GC.</li>
<li>May lead Change Management and Document Control activities within the design team.</li>
<li>Assists Project Manager in coordinating Project Output, including reports and formal design package issuances such as Design Milestone Issuances and Bulletins.</li>
<li>Coordinate and facilitate production of multi-author documents to ensure consistency, cohesion, and timeliness.</li>
<li>Project Word Processing: Specifications, correspondence, memos, meeting minutes, and many other forms of Project Documentation.</li>
<li>Knows and uses the format and style that the firm wishes to use in the preparation of contract documents and correspondence.</li>
<li>Knows all the commands in the word processing software package and how to produce contract documents using the word processor and the printer.</li>
<li>Proofreads own work. May proofread others&rsquo; work as requested.</li>
<li>Knows where to locate examples of common contract language (boilerplate) and how to insert this language into the reports at the proper place.</li>
<li>Assemble and format Documents to conform to project or business requirements.</li>
<li>Work with management to develop Word, Excel, and PowerPoint templates for Documents to provide consistency and to improve efficiency and accuracy.</li>
<li>Maintains project-filing systems and keeps all Project Records current and in order:</li>
<li>Files Project Records on a timely basis.</li>
<li>Files the master copy of a Project Document.</li>
<li>Act as Project Quality Control Monitor:</li>
<li>Identifies and holds any Project Output that has not been verified at the point of issue by required Project QC methods.</li>
<li>Reviews with Project Manager any required action for Project Output that has not been verified.</li></ul> 


This is meant to summarize the role&rsquo;s responsibilities and provide some information and structure. At AlfaTech we encourage our staff to think outside the box and explore opportunities beyond the confines of one&rsquo;s stated responsibilities to bring new thoughts, ideas, and innovations to our company. 


Ideal Candidate
<ul>
<li>Must have 3-5 years of construction administrative or clerical experience. Previous project coordination experience and familiarity with construction is a plus.</li>
<li>Associates degree related to Business Administration, Construction, or Project Management required or the equivalent work experience.</li>
<li>Ability to maintain confidentiality and exercise extreme discretion.</li>
<li>Proficiency in spreadsheet/database software, MS Office Suite and Bluebeam.</li>
<li>Excellent proofreading skills.</li>
<li>Procore, ACC, Bluebeam and PlanGrid experience preferred.</li></ul> 


Essential Requirements
<ul><li>Proficiency in spreadsheet and database software.</li>
<li>Proficiency in Newforma</li>
<li>Basic Proficiency in MS Word</li>
<li>Basic Proficiency in MS Excel</li>
<li>Highly organized, good time management skills</li>
<li>Excellent communication skills</li>
<li>Meets Deadlines</li></ul> 


Salary Range

This is a hybrid role. It is anticipated that the working days in the office will be done at our San Francisco, CA office. The expected salary range for candidates who will work in San Francisco, CA is $35 - $40 per hour. The final offer to our new team member will be dependent on several factors that may include but are not limited to the length, breadth, and depth of experience within the job and the industry, education, etc. ATCE is a multi-state employer, and this salary range may not reflect positions that work in other states. 
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.</div>

Project Administrator

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