marketing & administration coordinator

marketing coordinator ii Jobs in San Francisco

marketing coordinator ii

operations coordinator Jobs in San Francisco

operations coordinator

program coordinator Jobs in San Francisco

program coordinator

project coordinator

Astra Inc.

<p><strong>Job Overview</strong><br /><br />Astra Inc., a leading US-based fintech infrastructure company, is seeking a motivated and highly organised <strong>Program Coordinator</strong> to join our team. We provide cutting-edge payment APIs and money movement solutions that empower fintechs, financial institutions, and software platforms to build secure and scalable payment experiences. This is a <strong>Full-Time</strong> position based in our <strong>San Francisco, California, United States</strong> office. The successful candidate will play a pivotal role in supporting the planning, execution, and monitoring of key company programmes, ensuring they are delivered efficiently and effectively. This is an excellent opportunity for an individual with a passion for technology and a talent for coordination to contribute to a dynamic and growing company at the forefront of the fintech industry.<br /><br /><strong>Responsibilities</strong><br /><br />* Support the planning and coordination of company programmes and their activities.<br />* Monitor programme implementation and progress to ensure deadlines and objectives are met.<br />* Act as a central point of contact for internal stakeholders, facilitating clear and consistent communication across teams.<br />* Prepare and maintain comprehensive programme documentation, including project plans, reports, and presentations.<br />* Organise and participate in stakeholder meetings, responsible for taking minutes and tracking action items.<br />* Assist in managing programme budgets and tracking expenditures.<br />* Help identify potential risks and issues, and collaborate with the team to develop mitigation strategies.<br />* Ensure all programme activities operate within company policies and procedures.<br /><br /><strong>Qualifications</strong><br /><br />* Proven experience as a Program Coordinator, Project Coordinator, or in a similar administrative role.<br />* Exceptional organisational skills, with a keen eye for detail and the ability to manage multiple tasks simultaneously.<br />* Strong written and verbal communication skills.<br />* Proficient in using Microsoft Office Suite and familiar with project management software.<br />* A proactive problem-solver with the ability to work independently and as part of a collaborative team.<br /><br /><strong>Benefits</strong><br />* A competitive hourly salary of <strong>$32 - $45 USD</strong>.<br />* The opportunity to be part of an innovative and fast-growing company shaping the future of finance.<br />* A collaborative and supportive work environment that encourages professional growth and development.<br />* A comprehensive benefits package designed to support your health and well-being.</p>

Program Coordinator

HealthRIGHT 360

HealthRIGHT 360 gives hope, builds health, and changes lives for people in need by providing comprehensive, integrated, compassionate care that includes primary medical care, mental health services, and substance use disorder treatment.
<br><br>
<b>Benefits and perks:</b><br>
<ul>
<li>HR360 offers a robust benefits package, including PTO, 15 paid holidays, commuter benefits, retirement plans, and more!</li>
<li>Employees qualify for public loan forgiveness programs</li>
<li>Training and professional development opportunities</li>
<li>Work with mission driven, compassionate colleagues and make a difference every day in the work that you do.</li>
</ul>
The Executive Assistant (EA) provides a wide range of functions to ensure the effectiveness of the President & CEO and the Managing Director of Strategic Initiatives (MDSI) of a mission-driven nonprofit organization dedicated to providing healthcare to those who can least afford it. The CEO sets the strategic direction for the organization. The MDSI sets the final deliverables. The EA implements and follows the MDSI’s decisions and direction and ensures completion of assigned actions. This role is ideal for a hyper organized, tech savvy person who thrives on moving complex work forward across teams and stakeholders.
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This position requires excellent judgement and decision-making, the ability to manage confidential and non-routine information, a proactive mindset, and an action-oriented approach. The ideal candidate has precise attention to detail, the ability to function with minimal supervision, excellent written and verbal communication skills, and very high customer-service orientation, including a willingness to help with a diverse set of tasks and needs that come up throughout their daily work.
<br><br>
<b>Key Duties and Responsibilities:</b><br>
Executive Assistance to the CEO and MDSI
<br><ul>
<li>Proactively manage the CEO’s schedule in coordination with the MDSI including heavy calendaring and meeting and travel coordination</li>
<li>Manage and triage CEO’s internal and external communication including emails, mail, signature requests, and other critical items</li>
<li>Organize and file important agency mail, emails, records, and other important paperwork</li>
<li>Track and submit expense reports</li>
<li>Track projects and other initiatives and provide timely updates</li>
<li>Coordinate internal and external meetings, including scheduling, preparing meeting agenda and materials, recording and sharing meeting minutes, and following up on action items and deliverables</li>
<li>Coordinate logistics for meetings, retreats, donor/funder visits, conference presentations, speaking engagements, and other events</li>
<li>Organize catering for in person meetings/retreats and special events</li>
</ul>
Administrative Headquarters Facility Coordination
<br><ul>
<li>Maintain consistent presence at the facility and take ownership of the space</li>
<li>Monitor supply levels and reorder supplies and equipment as needed (office supplies, hygiene supplies, printer materials, meeting supplies, kitchen items, etc.)</li>
<li>Maintain organized supply storage areas and ensure supplies are neat and accessible</li>
<li>Ensure common areas (conference rooms, reception, kitchen, shared workspaces) are tidy, functional, and ready for use</li>
<li>Coordinate with Facilities/Operations Department on building wide initiatives, repairs, cleaning needs, or space configuration requests (submit IT/Facilities tickets when issues arise and track completion)</li>
<li>Maintain an organized system for reserving rooms and equipment</li>
<li>Answer and triage telephone calls, mail, and in-person visits by staff, clients, and other guests</li>
<li>Greet and support visitors and guests and ensure all visitors adhere to safety protocols and have a smooth experience visiting the space</li>
<li>Oversee incoming and outgoing mail and packages for 986 Mission and ensure timely routing to appropriate departments or individuals</li>
<li>Prepare meeting spaces with materials, refreshments, signage, or technical setup as directed</li>
<li>Support departments with events on site (e.g. new staff orientation, graduation ceremonies, donor/funder visits, etc.)</li>
<li>Maintain an updated HQ procedures guide and communicate relevant updates to staff</li>
<li>Serve as a point of contact for day to day HQ logistical and administrative questions</li>
</ul>
Administrative Support for the Executive Team for MDSI Led Work
<br><ul>
<li>Translate decisions and strategic direction into organized workplans, calendars, and task lists and manage follow up with executive team in coordination with the MDSI</li>
<li>Attend and schedule internal/external meetings and in-person retreats, and coordinate all pre and post meeting logistics including preparing agendas, ensuring attendance, taking minutes, ordering supplies and catering, and following up on tasks</li>
<li>Prepare, proof, and format documents, slide decks, and other important executive documents and ensure version control and timely distribution</li>
<li>Handle sensitive information with discretion and maintain organized digital files and records</li>
</ul>
Board of Directors Liaison and Management for MDSI Led Work
<br><ul>
<li>Serve as the liaison between the CEO and MDSI and the Board of Directors</li>
<li>Provide administrative and logistical support to the Board of Directors and the committees such as take minutes, file important documents, ensure compliance with by-laws, etc.</li>
<li>Prepare agendas, board packets, formal written reports, and other relative documents</li>
<li>Take and archive meeting minutes and keep organized for distribution to relative departments as needed</li>
<li>Provide support with board stewardship such as board recruitment and recognition</li>
<li>Schedule and attend board meetings, committee meetings, retreats, and special events</li>
<li>Order supplies and catering for meetings and events</li>
</ul>
Committee and Project Coordinating for MDSI Led Work
<br><ul>
<li>Participate as an active member of organization’s Employee Engagement Committee and serve as the secretary and project coordinator for the iDARE (DEIB) Steering Committee, Project Management Committee (PMC), and the Modernization Team.</li>
<li>Schedule meetings, track projects, monitor milestones, flag delays, and surface risks to the MDSI</li>
<li>Attend committee meetings, take structured notes and track follow-ups and ensure committee members complete assigned tasks on time</li>
<li>Coordinate input from multiple departments and stakeholders (collecting updates, documents, data, etc.) and ensure effective cross team communication</li>
<li>Assist with drafting, formatting, and assembling project deliverables such as reports, presentations, timelines, and summaries</li>
<li>Schedule recurring and ad hoc committee meetings, secure meeting spaces or virtual links, and ensure all logistics are in place</li>
<li>Prepare agendas, drafts, and supporting documents and ensure materials are distributed in advance and accessible to all participants</li>
<li>Maintain organized archives of agendas, minutes, and decision logs.</li>
<li>Send reminders, status updates, and follow-up communications consistent with MDSI expectations</li>
<li>Support the onboarding and orientation of new committee members (e.g., sharing materials, charter documents, norms)</li>
</ul>
<b>Required Knowledge, Skills and Abilities:</b><br>
<ul>
<li>Bachelor's degree and at least 2-4 years of related professional experience, including experience with project management, complex calendaring and scheduling, and external stakeholder communication</li>
<li>Must be able to commute and work out of the administrative headquarters 4-5 days per week</li>
<li>Must be able to travel to programs throughout California as needed</li>
<li>Must be able to work evenings and some weekends for events as needed</li>
<li>Collaborative spirit; willingness to support colleagues and constituents, ability to remain calm and maintain a sense of humor in high- pressure situations</li>
<li>Ability to thrive under pressure; diplomatically multi-task and cope with uncertainty</li>
<li>Excellent written, oral, and interpersonal skills; ability to maintain a professional demeanor while interacting with all types of stakeholders and consumers</li>
<li>Ability to exercise common sense in routine and non-routine situations, willingness to manage up as necessary and appropriate</li>
<li>Excellent organizational skills; keen appreciation for accurate filing and recordkeeping systems</li>
<li>Ability to maintain the confidentiality of sensitive and non-routine information</li>
<li>Excellent computer skills including Microsoft Office Suite and Internet including Microsoft Teams</li>
<li>Experience working in healthcare, social services or non-profit settings</li>
<li>Experience with board management, project management, and committee management</li>
<li>We will consider for employment qualified applicants with arrest and conviction records.</li>
<li>Must complete a background check and livescan.</li>
</ul>


Executive Assistant

Lawrence Hall

<p><strong>Job Overview</strong><br /><br />Lawrence Hall, a distinguished non-profit and community-based human services organisation founded in 1865, is seeking a dedicated and organised <strong>Project Manager</strong> to join our team. For over 150 years, we have been committed to helping children, youth, and families heal from the effects of trauma. Our work in foster care, mental health services, special education, and community support empowers young people to build resilience and thrive. This is a <strong>Full-Time</strong> position based in <strong>San Francisco, California, United States</strong>.<br /><br />The successful candidate will be responsible for planning, overseeing, and leading projects from ideation through to completion, ensuring they align with our organisation's mission and are delivered on time and within budget. This role is crucial for driving strategic initiatives that enhance our services and extend our impact within the community.<br /><br /><strong>Salary:</strong> <strong>$25 - $50 per hour</strong><br /><br /><strong>Responsibilities</strong><br /><br />As a Project Manager, you will be expected to:<br /> </p><ul><li>Define project scope, goals, and deliverables in collaboration with senior management and stakeholders.</li><li>Develop comprehensive project plans, including timelines, budgets, and resource allocation.</li><li>Coordinate internal resources and third parties/vendors for the flawless execution of projects.</li><li>Track project progress using appropriate tools and techniques, providing regular status reports to management.</li><li>Manage changes to the project scope, schedule, and costs using appropriate verification techniques.</li><li>Perform risk management to minimise potential risks and create contingency plans.</li><li>Foster strong relationships with all project stakeholders and ensure effective communication throughout the project lifecycle.</li><li>Ensure that all projects are delivered on time, within the defined scope, and within budget.</li></ul><p><strong>Qualifications</strong><br /><br />The ideal candidate will possess the following qualifications and skills:<br /> </p><ul><li>Proven professional experience in project management, preferably within the non-profit or human services sector.</li><li>Excellent organisational skills, including strong attention to detail and the ability to manage multiple tasks simultaneously.</li><li>Strong leadership, communication, and interpersonal skills, with an ability to work collaboratively with diverse teams.</li><li>Proficiency in project management software and tools.</li><li>A solid understanding of project management methodologies (e.g., Agile, PRINCE2).</li><li>A Bachelor's degree in a relevant field is preferred; a professional project management certification (PMP, PRINCE2) would be a significant advantage.</li><li>A genuine passion for the mission of Lawrence Hall and a commitment to making a positive impact on the lives of children and families.</li></ul><p><br /><strong>Benefits</strong><br /><br />Lawrence Hall is dedicated to the wellbeing of its employees and offers a competitive salary and a comprehensive benefits package. We provide a supportive, collaborative, and rewarding work environment where you can contribute to meaningful work and grow professionally. Joining our team means becoming part of a legacy of service and making a tangible difference in the community.</p><p> </p>

Project management

CUPERTINO ELECTRIC

<div><div><b>Posting Title: </b>Project Engineer - Modular - Data Center
</div><div><b>Reports To:</b> Director, Project Management</div><div><b>
Location:</b><b> </b>Remote | Edgerton, WI | Salt Lake City, UT | Houston, TX | Greater San Francisco Bay Area |</div><div><b>
Salary Range:</b><b> </b>$75,000 to $103,000</div><div>
</div><div>
Final determination of a successful candidate&rsquo;s starting pay will vary based on a number of factors, including market location and may vary depending on job-related knowledge, skills, education and experience. The pay scale listed for this position is generally for candidates that meet the specified qualifications and requirements listed on this specific job description. We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs. Our compensation reflects the cost of labor across several US geographic markets.</div><p></p><p><b>
WHO WE ARE</b></p><div>
Since 1954, Cupertino Electric, Inc. (CEI)<b> </b>has been powered by people who&rsquo;ve built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. And we've done it with integrity for more than 70 years. We&rsquo;re problem solvers and innovation seekers. We&rsquo;re team players and safety fanatics. And we're proud to be part of Quanta Services (PWR:NYSE), North America's largest employer of skilled craft labor. Because what we do is important, but how we do it is everything.</div><div>
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THE MODULAR TEAM</b></div><div>
Modular solutions by CEI anticipate and solve ongoing problems for data center operators. Our proven, factory-built and tested data center infrastructure products bring deployments online faster, more reliably, and with less risk than conventional methods.</div><div>
</div><div><b>
ABOUT THE ROLE</b></div><div>
We&rsquo;re seeking a Project Engineer ready to be on the front lines of a project-giving daily support to the field, project management, and customer teams. Our Project Engineers (PE) are vital in keeping our processes moving along and assists in the execution of project plans. This role will be responsible for specific activities such as coordinating material onsite delivery dates, maintaining RFI, submittals, and change order logs, and will serve as a key point of contact for internal customers.</div><div>
</div><div><b>
ABOUT YOU</b></div><div>
You are willing and excited to learn&mdash;with a continuous focus on cultivating a growth mindset. You bring a wide range of skills from being organized to communicating through various channels and collaborating with your team members. You are comfortable taking initiative and ownership of your work. You are not afraid to throw on a pair of boots and your protective personal equipment (PPE)&mdash;safety first!</div><div>
</div><div><b>
WHAT YOU WILL GAIN</b></div><div>
At Cupertino Electric you&rsquo;ll be on a career development path to project management. You&rsquo;ll work directly for a project manager or project executive on a team that partners with field, engineering, and design teams. It&rsquo;s ok if you don&rsquo;t have a deep understanding of electrical construction, just be ready to learn and get fired up. You'll have the opportunity to soak up knowledge from everyone you work with &ndash; from the journeyman and general foreman to the project team assigning daily tasks. In addition to on-the-job experience and mentoring from your peers, you&rsquo;ll attend vendor off sites, training classes, and other learning opportunities.</div><div>
</div><div><b>
MINIMUM QUALIFICATIONS</b></div><div><div><i>
Any combination of education and experience that, in the sole judgment and discretion of Company, would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications may qualify.</i></div></div><div><div><i>
</i></div></div><div><b>
Education:</b><b> </b>High School Diploma or GED required. Bachelor&rsquo;s Degree in Construction Management, Business, Engineering, or similar preferred.</div><div><b>
</b></div><div><b>
Licensure/Certifications:</b><b> </b>None required.</div><div><b>
</b></div><div><b>
Experience:</b><b> </b>Zero (0) years of construction or related experience required. Two (2) years of construction or related experience preferred.</div><div>
</div><div><b>
Driving Record:</b><b> </b>Valid state-issued driver&rsquo;s license and satisfactory driving record.</div><div><div><i>
</i></div></div><div><ul><li><i>Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.</i></li></ul></div><div><div><i>
</i></div></div><div>
#LI-DM1</div><div><div><i>
</i></div></div><div><b>
PLEASE NOTE:</b> CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about &quot;job scams&quot; how to avoid them, <div><b>click here.</b></div></div><div>
</div><div>
CEI is a place where every single person can&mdash;and does&mdash;have an impact on the work we do and the communities we serve. Here, you can build your own story and grow to your full potential. You can collaborate and celebrate with amazing people. And you&rsquo;ll go home every day knowing you helped contribute to important work that shapes people&rsquo;s lives. Our commercial, data center and energy projects may be complex, but our approach is simple. We build great things and we do it with great people.</div><div>
</div><div>
The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department, program or project needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.</div><div>
</div><div>
Cupertino Electric, Inc. (CEI) is proud to be an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.</div><div>
</div><div>
Cupertino Electric Inc. aims to make cei.com accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact us at ceijobs@cei.com or 1-(877)-747-4CEI.</div></div>

Project Engineer - Modular - Data Center

Dialog

<div><div><div>Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.</div>
<div></div>
<div>We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what&rsquo;s next. We&rsquo;re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and Canada's Greenest Employers, committed to using our design practice as a force for good in the world.</div><div></div><div><p><br>
We are seeking an organized and detail-oriented <b>Marketing &amp; Administration Coordinator</b> to join our team. Working closely with architects, urban designers, interior designer, and firm leadership, you will play a key role in researching, coordinating and producing proposals, qualifications packages, presentations, and other pursuit materials that showcase our expertise and vision. In addition to supporting marketing and business development efforts, you will contribute to the day-to-day administration of our studio, helping ensure a professional, organized, and collaborative environment. The ideal candidate is an exceptional writer, strong communicator, and proactive problem solver with an interest in architecture, engineering, and construction industry.</p>
</div></div>
<div><div><h3 class="jobSectionHeader"><b>How you'll make a difference:</b></h3><div><div><h3 class="jobSectionHeader"><b>
Marketing &amp; Proposal Support</b></h3>
<ul><li>Support pursuit planning, strategy development, and proposal production through research, coordination, content development, and collaboration with project teams across the firm.</li>
<li>Draft, edit, and proofread proposal content including cover letters, executive summaries, project descriptions, team qualifications, resumes, interview materials, and other pursuit-related content.</li>
<li>Coordinate and produce proposals, qualifications packages, and presentation materials in collaboration with project teams across the firm.</li>
<li>Maintain our customer relationship management database for contact information, opportunity tracking, and proposal production.</li>
<li>Collaborate with and support marketing team members across the larger marketing team on practice-wide marketing projects and campaigns.</li>
<li>Assist with industry/client/market sector research.</li>
<li>Coordinate pursuit schedules, deadlines, and submission requirements.</li>
<li>Review RFQs/RFPs and develop compliance matrices and submission checklists.</li>
<li>Develop resumes, project sheets, references, and other proposal content.</li>
<li>Support interview preparation, presentation development, and pursuit logistics.</li>
<li>Maintain proposal templates, boilerplate content, and marketing collateral.</li>
</ul><h3 class="jobSectionHeader"><b>Administration Support</b></h3>
<div><ul><li>Support meeting and event coordination.</li>
<li>Assist with office supply ordering and vendor coordination.</li>
<li>Coordinate shipping, deliveries, and administrative logistics.</li>
<li>Assist studio leadership with general administrative support as needed.</li>
</ul></div></div></div></div></div><div><div><h3 class="jobSectionHeader"><b>Who you are:</b></h3><div><div><div>
<ul><li>3-5 years of experience in marketing, proposals, business development, or communications within a professional services environment.</li>
<li>Strong business writing, editing, and proofreading skills with exceptional attention to detail.</li>
<li>Highly organized with strong project management and time management abilities.</li>
<li>Demonstrated ability to manage multiple concurrent pursuits and deadlines in a fast-paced, deadline-driven environment with minimal supervision.</li>
<li>Strong visual communication skills and proficiency in Adobe InDesign.</li>
<li>Proficiency in Microsoft Office, including Word, PowerPoint, and Excel.</li>
<li>Professional and confident communicator with strong interpersonal skills.</li>
<li>Experience with CRM platforms such as Unanet or similar systems is an asset.</li>
<li>Experience in architecture, engineering, planning, landscape architecture, construction, real estate, or a related professional services environment is strongly preferred.</li>
<li>A self-starter, who is willing to roll up your sleeves and get stuff done!</li>
</ul></div></div></div></div></div><div><div>$75,000 - $85,000 a year</div><div><i>
At DIALOG, we believe compensation should reflect the unique talent each person brings to our team. We look at annual market data to understand how different roles are compensated in our industry, but we also recognize that your experience, skills, location, and the impact you make all play a part in shaping your total rewards. Because of this, final offers may differ from the ranges listed - we want to make sure everyone is recognized in a manner that is fair, competitive, and true to the value they bring.</i></div></div>
<div><div><b>Don&rsquo;t meet every single requirement? We still encourage you to apply! We&rsquo;re looking for future DIALOGers who are eager to learn, bring unique perspectives, and want to make a real difference in the world&mdash;even if your experience doesn&rsquo;t align perfectly with every qualification.</b></div>
<div></div>
<div><b>Perks &amp; Benefits</b></div>
<div>401k matching, opportunities for full-time employees to participate and select from a range of comprehensive health, dental, and insurance benefits, encouraged work/life balance with gifted time off during the holiday season, and reimbursement for professional memberships and dues are just a few of the benefits that DIALOGers enjoy.</div>
<div></div>
<div><b>Professional Development</b></div>
<div>DIALOG offers continued professional growth through leadership development opportunities specifically designed for our collaborative culture. Among others, some of our programs include: CoachDIALOG which equips our coaches with essential communication and feedback strategies for building great teams; Integrateducation&trade; supports DIALOGers in accredited continuing education opportunities; technical skills development via e-learning pathways; and financial support for relevant external learning opportunities.</div>
<div></div>
<div><b>Equal Opportunity</b></div>
<div>DIALOG celebrates diversity and is an equal opportunity employer. We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age and race. In accordance with DIALOG&rsquo;s Accommodation Policy, accommodations for people with disabilities are available upon request for candidates throughout the selection process.</div></div>
<div><div>We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.</div></div></div>

Marketing & Administration Coordinator

Rivian

<div><div>Our Autonomy Systems Validation&rsquo;s team is expanding, and we are looking for a skilled Site Coordinator with a focus on autonomous vehicle testing, data collection, and integration of development hardware and software. In this role, you will be responsible for planning, coordinating, and leading a team of vehicle operators. This involves a team testing on public roads and private facilities, executing safety protocols, and performing specialized test procedures. You&rsquo;ll also work with hardware and software engineering teams as needed to help achieve strategic goals.</div><br>
<ul><li>
Coordinate project requirements and scheduling, ensuring sufficient coverage.</li><li>
Assign test routes and vehicles to vehicle operators based on vehicle availability and test plan.</li><li>
Act as the primary point of contact on-site for the vehicle operator team.</li><li>
Implement processes, procedures and work instructions.</li><li>
Collaborate with engineering to achieve strategic goals.</li><li>
Prepare training materials and assist in onboarding new vehicle operators.</li><li>
Motivate vehicle operators to reach objectives and maintain high performance and safety standards.</li><li>
Maintain vehicle operator relations, resolve conflicts and foster a positive, productive and professional work environment.</li><li>
Ensure test / route schedules are maintained by monitoring driving habits, implementing procedures and/or equipment as required.</li><li>
Set key operational performance indicators to measure success and perform data analytics.</li><li>
Develop and manage detailed operational reports, dashboards and tools to report results in an accurate and timely manner.</li><li>
Ensure essential tools and equipment are well-organized and easily accessible.</li><li>
Perform vehicle inspections to ensure safety, functionality and cleanliness. Perform initial troubleshooting, hardware and software issue investigation and software updating.</li><li>
Oversee the transfer of the drive data from the vehicle to the cloud/servers.</li><li>
Must be able to work Second Shift (4p - 1a pt)</li></ul><br>
<ul><li>
Previous supervisory experience, preferably in an professional automotive driving or autonomous vehicle testing experience.</li><li>
Flexible and able to perform various tasks as requested.</li><li>
Self-motivated, organized, and capable of good judgment in a fast-paced, high-stress environment.</li><li>
Attention to detail, excellent written and verbal communication skills and ability to describe events quickly and concisely.</li><li>
Proficiency using a smartphone, laptop, and Google tools (Docs, Sheets, Maps).</li><li>
Must be flexible to work overtime as needed.</li><li>
Must be flexible to travel as needed.</li><li>
Must be able to lift up to 50 pounds.</li><li>
Minimum age of 21.</li><li>
No driving related suspensions or revocation of Driver License (within a 3-5 year period).</li><li>
No drug or alcohol related driving incidents in the last 3 years.</li><li>
No more than 1 serious moving violation in the last 3 years.</li><li>
Must have a valid driver's license in the state of residence that you will be driving/operating a vehicle.</li><li>
Will be subject to continuous Motor Vehicle Record (MVR) monitoring.</li></ul><div>
Bonus</div><ul><li>
Experience with Atlassian products.</li><li>
Proficiency in troubleshooting and debugging software and hardware programs in vehicles.</li></ul></div>

Operations Coordinator, Autonomy Systems Validation (2nd Shift)

NUTRIMED INTERNATIONAL LLC

<p><strong>Location:</strong> United States<br /><strong>Job Type:</strong> Full-Time / Part-Time<br /><strong>Work Arrangement:</strong> Fully Remote</p><h2>Position Overview</h2><p>We are seeking a highly organized and detail-oriented Remote Administrative Coordinator to provide administrative support and coordinate daily business operations in a virtual environment. This position plays an important role in maintaining efficient workflows, managing schedules, organizing documentation, and supporting communication between internal teams and external partners.</p><p>The ideal candidate is proactive, dependable, and capable of managing multiple priorities independently while maintaining professionalism, accuracy, and strong organizational standards in a remote setting.</p><h2>Key Responsibilities</h2><ul><li>Coordinate daily administrative activities and support business operations remotely.</li><li>Manage calendars, meetings, appointments, and scheduling requirements.</li><li>Prepare, organize, and maintain digital documents, reports, and records.</li><li>Monitor emails, respond to inquiries, and support internal communications.</li><li>Coordinate projects, track assignments, and follow up on deadlines.</li><li>Maintain accurate databases, spreadsheets, and electronic filing systems.</li><li>Assist with preparing reports, presentations, and operational documentation.</li><li>Process administrative requests, invoices, expense documentation, and related records.</li><li>Support virtual meetings by preparing materials and documenting action items.</li><li>Collaborate with departments to improve administrative processes and workflow efficiency.</li><li>Assist with employee onboarding coordination and team support activities.</li><li>Maintain confidentiality of company information and sensitive documents.</li></ul><h2>Qualifications</h2><ul><li>High school diploma or equivalent required; associate or bachelor’s degree preferred.</li><li>2+ years of experience in administrative support, office coordination, operations, or a related field.</li><li>Strong organizational and time management skills.</li><li>Excellent written and verbal communication abilities.</li><li>Strong attention to detail and ability to maintain accuracy.</li><li>Ability to prioritize tasks and meet deadlines with minimal supervision.</li><li>Proficiency with Microsoft Office Suite, Google Workspace, and online collaboration tools.</li><li>Comfortable working independently in a fully remote environment.</li></ul><h2>Preferred Qualifications</h2><ul><li>Previous remote administrative experience.</li><li>Experience supporting managers, executives, or cross-functional teams.</li><li>Familiarity with project management tools and digital workflow platforms.</li><li>Strong problem-solving skills and ability to take initiative.</li><li>Experience managing confidential business information.</li></ul><h2>Required Skills</h2><ul><li>Remote Administrative Support</li><li>Calendar &amp; Schedule Management</li><li>Document Management</li><li>Data Entry &amp; Reporting</li><li>Digital Communication</li><li>Task Coordination</li><li>Organization &amp; Time Management</li><li>Microsoft Office &amp; Online Collaboration Tools</li><li>Attention to Detail</li></ul><h2>Remote Work Requirements</h2><ul><li>Reliable high-speed internet connection.</li><li>Dedicated professional workspace.</li><li>Computer/laptop capable of supporting business applications.</li><li>Ability to communicate effectively through email, messaging platforms, and video meetings.</li><li>Ability to manage workload independently and maintain productivity remotely.</li></ul><h2>Why Join Us</h2><ul><li>Fully remote work environment.</li><li>Flexible full-time and part-time scheduling options.</li><li>Professional development and career growth opportunities.</li><li>Supportive and collaborative virtual team culture.</li><li>Opportunity to contribute to efficient business operations from anywhere in the United States.</li></ul>

Remote Administrative Coordinator

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