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operations coordinator

San Francisco Federal Credit Union

<div><div><div>Who Are We?</div></div>
With an &ldquo;A&rdquo; health rating and solid year-over-year growth, San Francisco Federal Credit Union&rsquo;s (SFFedCU) membership is now over 43,000 with assets surpassing $1.3 billion and branches located in San Francisco and San Mateo County. Continuing along it highly successful growth trajectory, SFFedCU is seeking a Marketing Coordinator &amp; Executive Assistant to the CEO for our Golden Gate Branch in San Francisco.
The Position
The Marketing Coordinator &amp; Executive Assistant to the CEO is responsible for providing hands-on operational support to ensure smooth day-to-day operations within the Marketing Department and Office of the CEO. This role supports both the Marketing function (70%) and the Chief Executive Officer (30%). The Marketing Coordinator drives day-to-day campaign execution, brand consistency, vendor coordination, and event logistics. The Executive Assistant component provides high-level calendar management and administrative support to ensure the CEO&rsquo;s time is optimized and aligned with organizational priorities. This role requires exceptional organization, discretion, attention to detail, and the ability to manage multiple priorities in a fast-paced, growth-oriented environment.
As a non-exempt position, this role is eligible for overtime in accordance with applicable wage and hour laws.
Primary Responsibilities
70% &ndash; Marketing Coordination
Campaign &amp; Content Execution<ul><li>
Coordinate execution of marketing campaigns across digital, branch, email, and social channels</li><li>
Manage campaign timelines and ensure deadlines are met</li><li>
Assist in content drafting, editing, and proofing (email, web, signage, collateral)</li><li>
Ensure brand consistency across all materials</li></ul>
Project &amp; Vendor Coordination<ul><li>
Serve as liaison between marketing, branches, lending, and external vendors</li><li>
Track deliverables and follow up on outstanding items</li><li>
Coordinate print production and distribution logistics</li><li>
Maintain marketing calendar and promotional schedule</li></ul>
Events &amp; Promotions<ul><li>
Support planning and execution of member events, community sponsorships, and branch activations</li><li>
Coordinate materials, signage, and promotional inventory</li><li>
Track post-event results and engagement metrics</li></ul>
Administrative &amp; Reporting Support<ul><li>
Maintain marketing asset library and documentation</li><li>
Track campaign performance data and assist in preparing reports</li><li>
Manage invoices and budget tracking for marketing expenses</li></ul>
30% &ndash; Executive Assistant to the CEO
Calendar &amp; Time Management<ul><li>
Manage CEO&rsquo;s calendar with precision and strategic prioritization</li><li>
Schedule internal and external meetings, ensuring appropriate preparation time</li><li>
Coordinate Board-related logistics as needed</li></ul>
Meeting &amp; Communication Support<ul><li>
Prepare meeting materials and briefing documents</li><li>
Serve as a professional point of contact for senior stakeholders</li></ul>
Administrative Excellence<ul><li>
Handle confidential information with discretion</li><li>
Coordinate expense reporting</li><li>
Anticipate scheduling conflicts and proactively resolve them</li></ul>
<div><div>Who Are You?</div></div>
Qualifications
Education &amp; Experience<ul><li>
Bachelor&rsquo;s degree in Marketing, Communications, Business, or related field preferred</li><li>
3&ndash;5 years of experience in marketing coordination, executive support, or similar role</li><li>
Experience supporting senior executives strongly preferred</li></ul>
Skills &amp; Competencies<ul><li>
Exceptional organizational and time management skills</li><li>
Strong written and verbal communication</li><li>
High attention to detail (especially proofreading)</li><li>
Ability to manage multiple priorities with competing deadlines</li><li>
Professional judgment and discretion</li><li>
Proficiency in Microsoft Office, marketing platforms, and calendar management tools</li></ul>
Key Success Factors<ul><li>
Delivers marketing initiatives on time and with high quality</li><li>
Maintains a highly organized, forward-looking CEO calendar</li><li>
Demonstrates proactive communication and follow-through</li><li>
Protects confidentiality and exercises strong judgment</li><li>
Operates with professionalism in high-visibility situations</li></ul>
Working Conditions<ul><li>
Occasional evening or event support required</li><li>
Interaction with senior leadership and Board members</li></ul><ul><li>
Ability to sit or stand for extended periods</li><li>
Ability to use a computer, phone, and standard office equipment</li><li>
Ability to work in an office/branch environment with moderate noise levels</li></ul>
Schedule &amp; Overtime
This is a non-exempt, hourly position and is eligible for overtime in accordance with federal, state, and local wage and hour laws. Work hours may vary based on business needs.
<div><div>Why You&rsquo;ll Love It Here</div></div>
You&rsquo;ll work alongside a passionate team in a mission-driven organization, get exposure to executive decision-making, and grow your skills across a broad range of functions. No two days will be the same&mdash;and that&rsquo;s exactly how you like it.
The compensation package includes an excellent benefits program including health insurance plans, generous PTO, 401(k) Plan, profit sharing, competitive base, bi-annual bonuses, as well as tuition reimbursement.
SFFedCU is an Equal Employment Opportunity Employer. In accordance with federal and state laws, SFFedCU does not discriminate in employment because of race, color, religion, sex, national origin, age, physical and mental disability, marital status, pregnancy, childbirth, breastfeeding or related condition, ancestry, medical condition (associated with cancer, a history cancer or genetic characteristics), veteran or military status, sexual orientation, gender, gender identity or gender expression, HIV/AIDS status, genetic information or any other characteristic protected by law.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction</div>

Marketing Coordinator & Executive Assistant to the CEO

University of San Francisco

<div><div>Triathlon Social Media / Communications Manager 
University of San Francisco</div> 

R0011200 
 
Job Title: 
Triathlon Social Media / Communications Manager 
 
Job Summary: 
Womens triathlon is looking for 1-2 positions based on the number of hours available to work per week by the applicant. 
 
Full Job Description: 
Social Media / Communications manager duties include and not limited to:<ul><li>
weekly posts minimum on USF triathlon social media accounts
</li><li>race coverage on social media (including pre and post race recap as well as during if applicable)</li><li>
organize and communicate post race results to communications department at USF</li><li>
potential travel to races such as regionals and championship</li><li>
attending a few specialty practices that involve overseeing equipment allowing opportunity for social media posts</li><li>
driving school van for safety purposes allowing opportunity for social media posts (need to meet USF requirements)</li></ul>
The Operations Coordinator duties include but not limited to:
<ul><li>Coordinating all team travel including flights, transportation, itinerary</li><li>
order fall / spring apparel
</li><li>manage bike maintenance and equipment (bike knowledge is helpful but not necessary - will be directed by head coach)</li><li>
attending a few specialty practices that involve overseeing equipment
</li><li>driving school van for safety purposes (need to meet USF requirements</li></ul> 

Full-Time/Part-Time: 
Part time 
 
Pay Rate: 
 
Salary Range : 
VOLUNTEER 
 
To apply, visit https://usfca.wd5.myworkdayjobs.com/en-US/USF_Staff/job/Triathlon-Social-Media-Communications-Manager_R0011200. 
 
The University of San Francisco is located in the heart of one of the worlds most innovative and diverse cities, and is home to a vibrant academic community of students and faculty who achieve excellence in their fields. Its diverse student body enjoys direct access to faculty, small classes and outstanding opportunities in the city itself. USF is San Francisco's first university, and its Jesuit Catholic mission helps ignite a students passion for social justice and a desire to &quot;Change the World From Here.&quot; For more information, visit http://www.usfca.edu. 
 
jeid-1f98d16b1c344849b86efddeed659fe0</div>

Triathlon Social Media / Communications Manager

Samuel Merritt University

<div><div>Description: 
</div><div>
Job Description Summary: 
</div>
The HSSC Clinical Skills Lab Coordinator (part time) reports to the HSSC Clinical Skills Lab Manager. This position&rsquo;s primary role is to support Clinical Skills, Health Assessment, and Physical Diagnosis labs scheduled in the HSSC. As the Lab Skills Coordinator, the appointee works closely with SMU&rsquo;s academic program faculty and the HSSC faculty/staff to ensure that the facility has the necessary equipment, supplies and environment necessary to provide optimal learning experiences for all HSSC customers.<div> 
Duties and Responsibilities:</div><div>
DUTIES AND RESPONSIBILITIES</div><div></div><div>
Clinical Skills Lab Coordinator Responsibilities (90%)</div><ul><li>
Monitor the daily HSSC calendars and assist in the set-up and cleanup of equipment and supplies to accommodate the needs of the scheduled educational Clinical Skills Lab, Health Assessment Lab or Physical Diagnosis Lab sessions</li><li>
Assist faculty and students with the operations of skills equipment, e.g., task trainers, manikins, IV pumps, etc.</li><li>
Complete routine maintenance checks of equipment; complete minor repairs as appropriate for the situation</li><li>
Organize supplies and maintain the supply inventory in an orderly and accurate manner, utilizing the current HSSC electronic inventory system</li><li>
Complete routine cleaning of equipment.</li><li>
Collaborate with the CSL Lab Manager and Practice Skills Nurse to provide necessary supplies and equipment for open lab hours for nursing students</li><li>
Maintain a safe environment, conducive to optimal learning: clean, orderly, functional and equipped with supplies</li><li>
Identify and perform basic troubleshooting for equipment malfunctions as required and/or directed by manufacturers, enforcing proper usage and operation by faculty and staff</li><li>
Attend HSSC staff meetings.</li><li>
Perform other duties as required.</li></ul><div></div><div>
Cross coverage for simulation support (10%)</div><ul><li>
Provide additional support for simulation set-ups and turnovers as needed</li><li>
Become proficient in running basic simulation equipment and software (e.g. recording in EMS, Laerdal high fidelity manikins)</li><li>
Assist with simulations as needed for cross-coverage during Simulation Operations Specialist absences</li></ul><div></div><div>
MINIMUM QUALIFICATIONS</div><ul><li>
2+ years of experience with the latest version of Microsoft productivity tools such as Word and Excel</li><li>
1+ years of effective navigation of the Internet as a resource and research tool</li><li>
Demonstrated commitment to service excellence</li><li>
Demonstrated administrative, organizational &amp; prioritizing skills</li><li>
Demonstrated good judgment and critical thinking skills to make suggestions regarding efficiencies and effectiveness and to solve daily problems.</li><li>
Excellent communication and teamwork skills</li><li>
Ability to work independently</li></ul><div></div><div>
EDUCATION &amp; EXPERIENCE:</div><ul><li>
Familiarity with medical supplies and equipment preferred</li><li>
Two years' work experience in a clinical setting preferred</li><li>
Previous experience in a laboratory environment preferred</li><li>
Familiarity with Microsoft collaboration tools such as Teams and PowerApps</li></ul><div></div><div>
PHYSICAL DEMANDS</div><div>
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</div><div></div><ul><li>
While performing the duties of this job, the employee is regularly required to speak, hear, stand, walk, and sit; use hands to finger, handle, or feel; fine motor movements may be required when working with simulation equipment</li><li>
On occasion&ndash;and with advanced notice&mdash;the CSL Coordinator participates in clinical simulation scenarios as an actor; preparation for the physical requirements of these roles is provided</li><li>
Lifting and moving up to 50 lbs of supplies and equipment. Ability to navigate mobile material equipment such as hospital beds, gurneys, supply carts will be required</li><li>
Sitting in front of computer monitors and use of keyboards is regularly required</li><li>
The employee must be able to express or exchange ideas by means of the spoken word and receive detailed information through verbal and written communication.</li></ul><div>
Employee Status:</div>
Regular<div>
Exemption Status:</div>
United States of America (Non-Exempt)<div>
Time Type:</div>
Part time<div>
Job Shift:</div><div>
Pay Range:</div>
$26.69 to $30.17 (hourly/non exempt)<div></div>
Samuel Merritt University currently provides base salary ranges for all positions-on job advertisements-in the United States based on local requirements. Individual compensation will ultimately be determined based on a variety of relevant factors including but-not limited to qualifications, geographic location, and other relevant skills.</div>

HSSC Clinical Skills Lab Coordinator (part time)

MissionStaff

<div>
 We connect top talent in Business Services, Tech, Marketing &amp; Creative with companies of all sizes&mdash;offering flexible, high-touch staffing solutions. We are currently filling the following direct-hire job for our client.
 
 
 
 Office Manager / Executive Assistant
 
 
 
 
 Overview
 
 
 
 Join a dynamic and innovative organization at the forefront of AI-driven design technology. As an Office Manager / Executive Assistant, you will be the heartbeat of our San Francisco HQ, ensuring the smooth operation of our office, providing exceptional support to top leaders, and fostering a polished, welcoming environment. This role offers an exciting opportunity to be instrumental in a rapidly growing startup culture where your proactive attitude and organizational prowess will make a significant impact.
 
 
 
 Required Skills
 
 
 
 <ul>
 <li>
 Minimum of 2+ years experience in office management, executive assistance, operations, hospitality, or related administrative roles
 </li>
 <li>
 Extremely organized, proactive, and detail-oriented with strong follow-through abilities
 </li>
 <li>
 Superior communication skills, both written and verbal
 </li>
 <li>
 Demonstrated vendor management and logistics skills
 </li>
 <li>
 High level of discretion, judgment, and sensitivity handling confidential information
 </li>
 <li>
 Competency in managing calendars, scheduling, and meeting logistics
 </li>
 <li>
 Ability to operate effectively in a fast-paced, ambiguous startup environment
 </li>
 <li>
 Proficiency in Notion workspace, Google Workspace, Slack, and general tech-savviness
 
 
 </li>
 </ul>
 
 Nice To Have Skills
 
 
 
 <ul>
 <li>
 Experience supporting C-level executives and senior leadership
 </li>
 <li>
 Hospitality or event hosting experience, including vendor and building management
 </li>
 <li>
 Background working within high-growth tech, startup, finance, PE/VC, or consulting sectors
 </li>
 <li>
 Experience with onboarding and supporting remote or hybrid teams
 
 
 </li>
 </ul>
 
 Preferred Education And Experience
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent experience preferred
 
 
 </li>
 </ul>
 MissionStaff is an equal opportunity employer. Please note that we do not accept unsolicited resumes from third-party recruiters or agencies. Additionally, candidates must be U.S. citizens or Permanent Residents to be considered for this position.
 
 
</div>

Office Manager / Executive Assistant

Brex

<div><div>Why join us

Brex is the AI-powered spend platform. We help companies spend with confidence with integrated corporate cards, banking, and global payments, plus intuitive software for travel and expenses. Tens of thousands of companies from startups to enterprises &mdash; including DoorDash, Flexport, and Compass &mdash; use Brex to proactively control spend, reduce costs, and increase efficiency on a global scale.

Working at Brex allows you to push your limits, challenge the status quo, and collaborate with some of the brightest minds in the industry. We're committed to building a diverse team and inclusive culture and believe your potential should only be limited by how big you can dream. We make this a reality by empowering you with the tools, resources, and support you need to grow your career.</div>
Executive Operations at Brex

The Executive Operations team is an integral component to company operations, ensuring that our leaders are supported and equipped to be successful and are focused on company goals. As strategic partners, Brex Executive Assistants provide critical support while also contributing to projects that help drive business priorities and strengthen team collaboration.

What you'll do

As the Executive Assistant to the Chief Revenue Officer (CRO) and Chief Business Officer (CBO), you will provide comprehensive support to help drive Brex's next phase of growth across go-to-market which encompasses revenue, partnerships, strategic business development and PR. You will manage the day-to-day operations of their executive offices, ensuring seamless communication, strong cross-functional alignment, and operational rigor across GTM and external partnership initiatives.

You will act as a trusted partner, optimizing their time through expert calendar management and seamless coordination of travel and key projects. In addition to core administrative excellence, you will support strategic external partnerships, Brand/PR coordination, and cross-functional initiatives tied to revenue growth and ecosystem expansion. This role requires strong business judgment, exceptional organizational skills, and the ability to manage multiple work streams with discretion and professionalism.
Where you'll work

This role will be based in our San Francisco office. We are a hybrid environment that combines the energy and connections of being in the office with the benefits and flexibility of working from home. We currently require a minimum of three coordinated days in the office per week, Monday, Wednesday and Thursday. As a perk, we also have up to four weeks per year of fully remote work!

Responsibilities
<ul>
<li>Manage and prioritize the CRO's and CBO's calendars across multiple time zones, including internal and external meetings, interviews, and complex domestic and international travel.</li>
<li>Partner closely with other Executive Assistants to support critical company rhythms, including weekly, monthly, and quarterly internal meetings.</li>
<li>Ensure the CRO and CBO are strategically prepared for meetings, speaking engagements, and pipeline discussions by coordinating agendas, presentations, materials, and follow-ups.</li>
<li>Coordinate and facilitate team, leadership, and All Hands meetings, including preparing materials, capturing notes, tracking action items, and driving accountability to ensure alignment and execution.</li>
<li>Plan and execute team events, offsites, SKOs, All Hands meetings, and customer meetings - owning logistics, agenda preparation, and event coordination.</li>
<li>Support execution and tracking of key embedded and ecosystem partnerships, as well as external brand/PR activities, investor relations, and channel/referral program operations.</li>
<li>Partner with Recruiting to schedule and facilitate executive interview loops.</li>
<li>Serve as the on-site point of contact for external partners and candidates, maintaining the highest level of confidentiality and discretion when handling sensitive business and partnership information.</li>
<li>Maintain high responsiveness and professionalism across all communications, supporting internal and external correspondence with clarity and accuracy.</li>
<li>Partner closely with other Executive Assistants and cross-functional partners to support company-wide initiatives while modeling operational excellence and strong cultural leadership.</li>
</ul>
Requirements
<ul>
<li>4+ years of administrative experience in a fast-paced environment, 2+ of those years supporting at the Executive level, specifically in Sales / GTM</li>
<li>Outstanding organizational, written/verbal communication, and listening skills, plus high attention to detail</li>
<li>Strong team-player attitude; needs to work well under pressure and be adaptable in the face of changing priorities</li>
<li>Excellent problem-solving, time-management, and prioritization skills</li>
<li>Expert with G-Suite (Google Calendar, Gmail, Google docs, Google sheets, etc.)</li>
<li>High degree of discretion and integrity, especially when taking care of confidential information</li>
</ul>
Bonus
<ul>
<li>Familiar with AI tools like Chat GPT, Claude, Granola, etc</li>
</ul>
Compensation

The expected salary range for this role is $103,960 - $129,950. However, the starting base pay will depend on a number of factors including the candidate's location, skills, experience, market demands, and internal pay parity. Depending on the position offered, equity and other forms of compensation may be provided as part of a total compensation package.<div>
Please be aware, job-seekers may be at risk of targeting by malicious actors looking for personal data. Brex recruiters will only reach out via LinkedIn or email with a brex.com domain. Any outreach claiming to be from Brex via other sources should be ignored.</div></div>

Executive Assistant to CRO & CBO

Fieldwire by Hilti

<div>
 
 Who We&rsquo;re Looking For
 
 
 
 We&rsquo;re looking for a highly organized, energetic, and detail-oriented Recruiting Coordinator to join Fieldwire&rsquo;s Talent Acquisition team. In this role, you&rsquo;ll be the backbone of our hiring process - owning interview coordination, candidate communication, and operational excellence that delivers a true white-glove experience. You&rsquo;ll work closely with recruiters, hiring managers, and global HR partners to ensure every candidate interaction reflects Fieldwire&rsquo;s high bar. If you&rsquo;re passionate about candidate experience, thrive in fast-moving environments, and love keeping complex processes running smoothly, this role is for you.
 
 
 
 What You&rsquo;ll Be Doing
 
 
 
 
 A day in the life of a Recruiting Coordinator at Fieldwire will find you solving problems like:
 
 
 
 <ul>
 <li>
 Partner closely with the Recruiting team and hiring managers to successfully drive candidates through the interview and offer process
 </li>
 <li>
 Ensuring complex interview schedules run flawlessly across time zones and stakeholders
 </li>
 <li>
 Creating a seamless, thoughtful candidate experience from application through offer
 </li>
 <li>
 Keeping recruiting systems, data, and processes accurate, scalable, and efficient
 
 
 </li>
 </ul>
 
 The primary responsibilities for our next Recruiting Coordinator will be to:
 
 
 
 <ul>
 <li>
 Manage phone, video, and onsite interview scheduling across multiple time zones
 </li>
 <li>
 Serve as the primary point of contact for candidates throughout the interview process
 </li>
 <li>
 Coordinate interviews with hiring teams, executives, and cross-functional partners
 </li>
 <li>
 Deliver a welcoming, professional, and high-touch experience for every candidate
 </li>
 <li>
 Provide timely updates, guidance, and communication throughout the hiring journey
 </li>
 <li>
 Act as a brand ambassador for Fieldwire during every candidate interaction
 </li>
 <li>
 Maintain data integrity within our ATS (Greenhouse), including candidate tracking and status updates
 </li>
 <li>
 Ensure compliance and accuracy across all recruiting workflows
 </li>
 <li>
 Grant and support ATS access for hiring managers and interview panel members globally, walking them through system usage as needed
 </li>
 <li>
 Facilitate and support requisition creation by ensuring requests are reviewed promptly and launched smoothly into approval workflows
 </li>
 <li>
 Educate hiring managers on process and hiring workflows
 </li>
 <li>
 Partner with Global TA and HR teams to gather candidate information, support offer creation, and assist in closing candidates
 </li>
 <li>
 Manage complex candidate scheduling for remote and in-person interviews,
 </li>
 <li>
 Post open roles to company websites, job boards (LinkedIn, Indeed), and other platforms
 </li>
 <li>
 Assist with basic sourcing activities as needed
 </li>
 <li>
 Support job fairs, campus recruiting efforts, and networking events
 </li>
 <li>
 Track recruiting metrics, generate reports, and support recruiting-related projects
 </li>
 <li>
 Help update, document, and improve recruiting processes to support scale and efficiency
 </li>
 <li>
 Success in this role requires a high degree of organization, strong communication skills, creative thinking and the ability to maintain composure in a fast-paced environment
 </li>
 <li>
 You will develop a strong understanding of the full-cycle recruiting process and have opportunities to grow your responsibilities over time as you deepen your impact on the team.
 </li>
 <li>
 Develop strong working knowledge of Greenhouse to provide administrative and system support across global software Business Units, ensuring data accuracy and smooth recruiting workflows.
 
 
 </li>
 </ul>
 
 At Fieldwire, we're looking for our next Recruiting Coordinator to have the following skills and experience:
 
 
 
 <ul>
 <li>
 1-3+ years of experience in recruiting coordination, HR operations, or a related role
 </li>
 <li>
 Exceptional attention to detail and strong organizational skills
 </li>
 <li>
 Ability to prioritize and manage multiple tasks in a fast-paced environment
 </li>
 <li>
 Ability to work under pressure, meet deadlines, prioritize effectively, and handle multiple projects.
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 A strong sense of ownership and follow-through
 </li>
 <li>
 A passion for candidate experience and continuous process improvement
 </li>
 <li>
 Phenomenal interpersonal skills; Excels at developing relationships across groups and functions at all levels of the organization including senior leadership
 </li>
 <li>
 Someone who can adapt to ambiguity
 
 
 </li>
 </ul>
 
 And if you have any of the following, we REALLY want you to apply today!
 
 
 
 <ul>
 <li>
 Experience working in a startup or high-growth environment
 </li>
 <li>
 Experience using Greenhouse or similar ATS platforms
 </li>
 <li>
 Exposure to global or multi-time-zone hiring coordination
 
 
 </li>
 </ul>
 
 Compensation
 
 
 
 The estimated pay ranges for this role are: $65,000 base &ndash; $75,000 base.
 
 
 The salary range represents the low and high end of the salary range for this job in the US. Minimums and maximums may vary based on location. The actual salary offer will carefully consider a wide range of factors such as your skills, qualifications, and experience. In addition to base salary, you may be eligible for a corporate bonus (up to 30%) or other variable compensation programs, depending on role eligibility.
 
 
 
 Why Fieldwire?
 
 
 
 Fieldwire is a construction field management software used on over 1,000,000+ projects worldwide. We&rsquo;re obsessed with improving the way teams work together and are building a field management platform dedicated to construction teams&mdash;driving operational excellence in a $10 trillion global industry.
 
 
 Fieldwire solves the problem of access to information and coordination of labor at massive scale for some of the world&rsquo;s largest construction projects. Our mobile app maintains a nearly five-star rating across thousands of customer reviews. Venture-backed by top investors, Fieldwire was acquired by Hilti for $300M in November 2021, accelerating our ability to grow, innovate, and scale globally.
 
 
 
 Where is the job located?
 
 
 
 This role is hybrid in San Francisco, California. Our headquarters are located in beautiful San Francisco, centrally situated right off the Embarcadero BART station.
</div>

Recruiting Coordinator

Opensity Solutions

<div>
 
 The Office Services Associate assumes a pivotal role in ensuring the smooth functioning of office operations by delivering comprehensive support services, including back-office support, hospitality, mail handling, and reprographics. Reporting to the Lead Office Services Associate or the Client Relations Manager, this position bears significant responsibility for maintaining a professional and efficient office environment.
 
 
 
 
 
 
 Essential Job Functions:
 
 
 
 Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Each core function will outline the percentage of time and frequency the task is performed.
 
 
 
 
 
 
 Categories
 
 
 
 
 Essential Job Functions
 
 
 
 
 Office Service Associate
 
 
 
 Day to day Account Management
 
 <ul>
 <li>
 Act as the primary liaison between the client and Forrest Solutions, ensuring seamless communication and fostering positive relationships.
 </li>
 <li>
 Oversee the day-to-day operational requirements, promptly addressing client requests, inquiries, and issues to ensure unwavering client satisfaction.
 </li>
 <li>
 Uphold the professional image of the office by ensuring proper signage, up-to-date communication materials, and an organized and aesthetically pleasing environment.
 </li>
 <li>
 Contribute actively to weekly leadership and senior management discussions, providing articulate reports on outcomes, challenges, and strategies to meet client objectives.
 </li>
 </ul>
 
 
 15%
 
 
 
 Process &amp; Procedures
 
 <ul>
 <li>
 Collaborate with the client organization to define robust policies, procedures, standards, and tolls that align with business goals and drive operational excellence.
 </li>
 <li>
 Identify and monitor Key Performance Indicators (KPI), ensuring adherence to all Service Level Agreement (SLA) requirements.
 </li>
 <li>
 Apply project and change management methodologies to identify and implement process improvement opportunities in a service-oriented environment.
 </li>
 <li>
 Regularly update and maintain the Site Operations Manual/Playbook to ensure accurate and comprehensive documentation of operational processes.
 </li>
 </ul>
 
 
 10%
 
 
 
 Client Experience/ Satisfaction
 
 <ul>
 <li>
 Foster enduring client relationships, actively seeking avenues to enhance and sustain high levels of customer satisfaction through prompt and effective issue resolution.
 </li>
 <li>
 Conduct regular inspections of the office space to ensure optimal appearance and condition, providing a welcoming and professional environment for all stakeholders.
 </li>
 <li>
 Demonstrate attentive customer service by promptly addressing complaints, questions, concerns, and suggestions, while conducting thorough quality assurance follow-ups.
 </li>
 <li>
 Extend utmost courtesy and urgency in welcoming and assisting guests, going beyond the front desk to open doors and embodying the highest standards of hospitality.
 </li>
 <li>
 Promote and support the client&rsquo;s hoteling culture and mobile working practices by providing assistance to guests and visitors in securing appropriate workspace, actively managing room occupancy, and liaising with facility maintenance for timely upkeep of the space.
 </li>
 </ul>
 
 
 10%
 
 
 
 Facilities
 
 <ul>
 <li>
 Execute interoffice moves, including furniture relocations and meticulous meeting setups, ensuring seamless transitions and optimized space utilization.
 </li>
 <li>
 Contribute to facilities maintenance efforts by proficiently performing various tasks such as sheet rocking, plastering, light carpentry, and light fixture maintenance.
 </li>
 <li>
 Prioritize the sanitization of designated areas, upholding building maintenance standards, diligently replenish supplies, ensuring proper signage implementation, and address any cleaning requirements promptly and efficiently.
 </li>
 </ul>
 
 
 10%
 
 
 
 Mail
 
 <ul>
 <li>
 Facilitate essential mail services, encompassing accurate sorting and distribution of interoffice mail, timely execution of internal mail runs, and proficient operation of postage equipment for outgoing mail processing.
 </li>
 <li>
 Ensuring the preparation of specialized outgoing mail (e.g., certified registered) and the diligent collection of outgoing mail from designated internal zones
 </li>
 </ul>
 
 
 10%
 
 
 
 Meeting Support
 
 <ul>
 <li>
 Maintain diligent oversight of all meeting rooms, ensuring punctual participant arrivals
 </li>
 </ul>
 
 
 10%
 
 
 
 Print
 
 <ul>
 <li>
 Perform critical print services, including proficient copying, rigorous quality control checks, meticulous record log maintenance, precise binding, hole punching, stapling, and basic copier maintenance.
 </li>
 <li>
 Ensure accurate reproduction of CD/DVD materials in response to customer requests or as part of an imaging project.
 </li>
 </ul>
 
 
 10%
 
 
 
 Training
 
 <ul>
 <li>
 Actively participate in training programs, including the utilization of the Cornerstone platform, to enhance your knowledge and skills in the role.
 </li>
 </ul>
 
 
 5%
 
 
 
 
 
 
 
 Position Requirements/Experience/ Education:
 
 
 <ul>
 <li>
 High school diploma or equivalent, college degree preferred
 </li>
 <li>
 Minimum 1 year of experience
 </li>
 <li>
 Ability to understand client inquiries and provide effective responses
 </li>
 <li>
 Experience in using Microsoft Office products and applications
 </li>
 <li>
 Understands the importance of delivering added value to clients
 </li>
 <li>
 Team player who can keep a positive attitude, motivate peers, and build relationships
 </li>
 <li>
 Ability to maintain confidentiality and security of any client information
 </li>
 <li>
 Displays a pleasant and cheerful disposition at all times
 </li>
 <li>
 
 Competencies:
 
 Client first mentality
 </li>
 <li>
 Demonstrates accuracy and attention to detail
 </li>
 <li>
 Detail orientated with the ability to multitask and work in a fast-paced high energy environment where priorities are constantly changing
 </li>
 <li>
 Solid decision-making skills within the scope of the position
 </li>
 <li>
 Ability to meet deadlines and work under pressure
 </li>
 <li>
 Good verbal and written communication skills
 </li>
 <li>
 Ability to use technology
 </li>
 <li>
 Prioritizing, flexibility, adaptability
 </li>
 </ul>
 
 
 
 
 
 Physical Requirements:
 
 
 
 Are there specific physical or environmental demands associated with this position? (Mark each activity with frequency level of either &ldquo;C&rdquo; constant; &ldquo;F&rdquo; frequent; &ldquo;O&rdquo; occasional; or &ldquo;N&rdquo; never.)
 
 
 
 
 
 
 Environmental/Equipment:
 
 
 
 
 Physical:
 
 
 
 
 __N__
 
 Around moving machinery
 
 
 
 __O__
 
 Standing
 
 
 
 __O__
 
 Exposed to marked changes in temperature
 
 
 
 __O__
 
 Walking
 
 
 
 __N__
 
 Exposed to dust, fumes, gases, etc.
 
 
 
 __F__
 
 Sitting
 
 
 
 __N__
 
 Operates motorized equipment/tools
 
 
 
 __C__
 
 Bending
 
 
 
 __N__
 
 Works in confined spaces
 
 
 
 __C__
 
 Squatting
 
 
 
 __N__
 
 Exposed to electrical wiring
 
 
 
 __O__
 
 Crawling
 
 
 
 __N__
 
 Works at levels at or above 6 feet
 
 
 
 __C__
 
 Kneeling
 
 
 
 __O__
 
 Climbing
 
 
 
 __N__
 
 Balancing
 
 
 
 __C__
 
 Pushing/Pulling
 
 
 
 __O__
 
 Handling Objects (manual dexterity)
 
 
 
 __C__
 
 Reaching above shoulder level
 
 
 
 __F__
 
 Using fine finger movements
 
 
 
 
 
 
 __F__
 
 Speaking
 
 
 
 
 
 
 __C__
 
 Hearing
 
 
 
 
 
 All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.
 
</div>

Receptionist $28-$30

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