administrative assistant/receptionist at distinguished dc association

administrative office coordinator (administrative assistant)

front office host (front desk agent) - part-time

administrative assistant Jobs in Washington

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administrative assistant/receptionist at distinguished dc association Jobs in Washington

administrative office coordinator (administrative assistant) Jobs in Washington

administrative specialist i Jobs in Washington

administrative specialist i

front office host (front desk agent) - part-time Jobs in Washington

receptionist administrative assistant

Peacock Keller & Ecker, LLP

<p>Washington PA law firm seeks a full-time receptionist to join its team. Duties include welcoming and announcing visitors, handle incoming calls, prepare conference rooms for use, and general office tasks as assigned. A professional and cheerful attitude and appearance are required. Must have experience with multi-line phone system, computer and typing skills, and be able to communicate effectively and respectfully. Competitive salary and benefits, including PTO, 401(k), medical/vision/dental insurance, life insurance, and parking. Send cover letter, resume, and salary requirements in strictest confidence via email (dhuggins @ peacockkeller.com), or via First Class Mail to: Firm Administrator, 95 West Beau St., Suite 600, Washington, PA 15301.</p><p>Job Type: Full-time</p><p>Pay: $14.00 - $18.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Customer service: 1 year (Required)</li></ul><p>Work Location: In person</p>

Receptionist/Administrative Assistant

The Joint Commission

<div>Overview:
<p>
The Administrative Office Coordinator provides administrative and operational support for the Washington, DC office location. This role ensures the smooth day-to-day functioning of the office while supporting leadership activities and coordinating administrative operations. In collaboration with Office Manager / Executive Assistant, Coordinator will support executives and provide administrative assistance to leaders visiting or working from the Washington, DC office. The role also serves as a backup resource to the Office Manager/Executive Assistant supporting the EVP of Public Policy &amp; Government Relations when needed. This position requires strong organizational skills, discretion when handling confidential information, and the ability to manage multiple priorities in a professional and fast-paced</p><p>
environment.</p>
Responsibilities:
<div>
Office Operations Coordination</div><ul><li>
Serve as administrative coordinator for the Washington, DC office location.</li><li>
Support the daily operational needs of the office, ensuring efficient and organized office operations.</li><li>
Coordinate office logistics including meeting room scheduling, visitor coordination, and internal office communications.</li><li>
Maintains office supplies and coordinate with vendors and building management as needed.</li><li>
Ensure conference rooms and shared spaces are prepared for meetings and leadership visits.</li></ul><div></div><div><br>
Administrative Support for Leadership</div><ul><li>
Provide administrative support to executives, including calendar coordination, meeting scheduling, and preparation of meeting materials.</li><li>
Assist with preparation and formatting of documents, presentations, and briefing materials.</li><li>
Coordinate meeting logistics including agendas, meeting materials, and follow-up actions.</li><li>
Assist with travel arrangements and expense reports as needed.</li></ul><div></div><div><br>
Leadership and Visitor Coordination</div><ul><li>
Provide administrative assistance to senior leaders and staff visiting or working from the Washington, DC office.</li><li>
Coordinate logistics for leadership visits, internal meetings, and small office events.</li><li>
Ensure visiting leaders and guests have the resources and administrative support needed while working from the office.</li></ul><div></div><div><br>
Executive Assistant Backup Support</div><ul><li>
Serve as a backup resource to the Office Manager / Executive Assistant supporting the EVP of Public Policy &amp; Government Relations as needed.</li><li>
Assist with scheduling coordination, meeting logistics, and administrative tasks during periods of high volume or absence of the Office Manager/Executive Assistant.</li></ul><div></div><div><br>
Administrative Coordination</div><ul><li>
Prepare, edit, and format documents, reports, and correspondence.</li><li>
Maintain organized electronic and physical filing systems.</li><li>
Support coordination of internal meetings, administrative workflows, and project tracking.</li><li>
Assist with special projects and administrative initiatives as assigned.</li><li>
Communication and Relationship Management</li><li>
Serve as a professional point of contact for staff and visitors to the Washington, DC office.</li><li>
Maintain strong working relationships with internal teams and external partners.</li><li>
Exercise sound judgment when handling confidential or sensitive information.</li></ul>
Qualifications:
<div>
Education</div><ul><li>
Bachelor&rsquo;s degree preferred or equivalent work experience.</li></ul><div></div><div><br>
Experience</div><ul><li>
4+ years of administrative, office coordination, or executive support experience.</li><li>
Experience supporting senior leaders preferred.</li><li>
Experience coordinating office operations or supporting leadership teams in a professional environment.</li></ul><div></div><div><br>
Skills and Abilities</div><ul><li>
Strong organizational and time management skills.</li><li>
Ability to manage multiple priorities and deadlines.</li><li>
Excellent written and verbal communication skills.</li><li>
Demonstrated ability to maintain confidentiality and exercise sound judgment.</li><li>
Strong attention to detail and commitment to accuracy.</li><li>
Professional presence and ability to interact effectively with senior leadership.</li><li>
Ability to work independently while collaborating effectively with teams.</li></ul><div></div><div><br>
Technical Skills</div><ul><li>
Proficiency in Microsoft Office Suite.</li><li>
Experience with contact databases or office management systems preferred.</li></ul><div></div><div><br>
This job description is intended to describe the general nature and level of work performed by an employee assigned to this position. The description is not an exhaustive list of all duties, responsibilities, knowledge, skills, and abilities, and working conditions associated with this position. All requirements are subject to possible modification and reasonably accommodate individuals with disabilities.</div>
Equal Opportunity Field:
<div><b>
We offer a comprehensive benefit package. For a complete overview of our benefits package, please visit our </b><b>Joint Commission Career Page</b></div><div></div><div><br>
We are an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other status protected by law.</div>
Min: USD $67,000.00/year Max: USD $84,000.00/year</div>

Administrative Office Coordinator (Administrative Assistant)

U.S. Department of Veterans Affairs

<div>
 <strong>
  Summary
  <br/>
  <br/>
 </strong>
 The incumbent serves as a Medical Support Assistant (MSA) assigned to the Community Care Department. The position supports administrative management and clinical management of Community Care by ensuring excellent customer service and support. The MSA will provide customer service support within the assigned area of DC VA Medical Center Community Care Services by obtaining and documenting information from veterans and/or their representative on matters concerning Community Care (CC).
 <br/>
 <br/>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.
 <br/>
 <br/>
 <strong>
  Basic Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy
  </li>
  <li>
   Experience: None Education: High school diploma - General Education Development equivalency certificate - or proficiency certificate from a State or territorial-level Board or Department of Education
  </li>
  <li>
   Licensure/Certification/Registration
  </li>
  <li>
   None English Language Proficiency
  </li>
  <li>
   MSAs must be proficient in spoken and written English in accordance with VA Handbook 5005 - Part II - Chapter 3 - Section A - paragraph 3.j May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria)
  </li>
  <li>
   Grandfathering Provision
  </li>
  <li>
   Employees in VHA in this occupation - under a permanent - appropriate - and legal placement on the effective date of the qualification standard - are considered to have met all qualification requirements for the grade and/or assignment held - including positive education and registration/certification where applicable
  </li>
  <li>
   For employees who do not meet all the basic or assignment-specific requirements in this standard but met the qualifications applicable to the position at the time they were appointed - the following provisions apply: Employees who are appointed on a temporary basis prior to the effective date of the qualification standard may not have their temporary appointment extended or be reappointed on a temporary or permanent basis until they fully meet the basic requirements of the standard
  </li>
  <li>
   Employees retained in this occupation under this provision who subsequently leave the occupation lose protected status and must meet the full VA qualification standard requirements in effect at the time of reentry to the occupation
  </li>
  <li>
   Grade Determinations: GS 05 Requirements Experience: One year of creditable experience equivalent to the next lower grade
  </li>
  <li>
   AND Knowledge - Skills - and Abilities (KSAs)
  </li>
  <li>
   In addition to the experience above - the candidate must demonstrate the following KSAs: Advanced knowledge of the technical health care process (including - but not limited to - scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals) as it relates to access to care
  </li>
  <li>
   Advanced knowledge of policies and procedures associated with Interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow - and patient support care administrative functions to include - but not limited to appointment cycles - outside patient referrals - follow-up care - overbooking - provider availability - etc
  </li>
  <li>
   Advanced knowledge of medical terminology due to the technical nature of language utilized by clinicians
  </li>
  <li>
   Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines (e.g. - medical doctors - nurse practitioners - physician assistants - psychologists - psychiatrists - social workers - clinical pharmacists - and nursing staff) to accomplish team goal setting to ensure medical care to patients is met
  </li>
  <li>
   Ability to independently set priorities and organize work to meet deadlines - ensuring compliance with established processes - policies - and regulations
  </li>
  <li>
   (Ability to communicate tactfully and effectively - electronically - by phone - in person - and in writing - with internal and external customers
  </li>
  <li>
   This may include preparing reports in various formats and presenting data to various organizational levels - as well as resolving patient concerns
  </li>
  <li>
   Reference: For more information on this qualification standard - please visit https://www.va.gov/ohrm/QualificationStandards/
  </li>
  <li>
   The full performance level of this vacancy is GS-5. Physical Requirements
  </li>
  <li>
   See VA Directive and Handbook 5019 - Employee Occupational Health Service for requirements
  </li>
  <li>
   See VA Directive and Handbook 5019 - Employee Occupational Health Service for requirements.
   <br/>
   <br/>
  </li>
 </ul>
 Duties
 <br/>
 <br/>
 <ul>
  <li>
   VA Careers - Medical Support Assistant: https://youtube.com/embed/EE9c4XkaELod/77qHlLw9Xck Total Rewards of a Allied Health Professional Duties Ability to work independently - setting priorities - and coordinate work
  </li>
  <li>
   Knowledge of basic medical terminology
  </li>
  <li>
   Ability to communicate effectively and professionally with persons of all educational backgrounds
  </li>
  <li>
   Acts as a receptionist for the DCV AMC processing incoming and outgoing telephone calls - recording messages from Veterans - family members - in-house clinics - community clinics - transportation etc
  </li>
  <li>
   Directs telephone calls and visitors and communicates information appropriately
  </li>
  <li>
   Processes physicians' orders by identifying priority of STAT and routine orders and takes appropriate action by notifying personnel or services responsible
  </li>
  <li>
   Seeks clarification of orders when appropriate
  </li>
  <li>
   Promptly and accurately initiates and checks on status of referrals - lab - and imaging procedures
  </li>
  <li>
   Makes numerous calls each day to coordinate information and actions relating to patient care and services
  </li>
  <li>
   Relays information and requests from the patients and /or clinical services to the treatment team
  </li>
  <li>
   Ensures that transportation/escort services are properly arranged
  </li>
  <li>
   Compiles a consolidated computerized appointment sheet which shows tests - procedures - clinic appointments - therapies etc. - for all patients on the unit foreach day of the week
  </li>
  <li>
   Performs miscellaneous duties which may include - but are not limited to obtaining office supplies for the unit - scanning - xeroxing needing medical data - faxing - preparing admission packets - distributing mail to staff and patients - obtaining medical records - and x-rays - etc
  </li>
  <li>
   Files - maintains - and secures medical records as appropriate
  </li>
  <li>
   Pre-Registration - verifying and updating demographics and insurance information
  </li>
  <li>
   Initiating and ensuring completion of work orders for the unit - including messages in VISTA for furniture or key requests for the floor
  </li>
  <li>
   The MSA follows established procedures for scheduling appointments
  </li>
  <li>
   The MSA schedules and arranges patient appointments to avoid conflict of treatment
  </li>
  <li>
   Next notifies professional staff of appointments pending and any special preparation needs
  </li>
  <li>
   Provides clerical support for the use of the computer contingency plan
  </li>
  <li>
   Assists in training new or less experienced employees
  </li>
  <li>
   Work Schedule: 8 am - 4:30 pm - Monday- Friday Compressed/Flexible: Not Available Recruitment Incentive (Sign-on Bonus): Not Authorized Permanent Change of Station (Relocation Assistance): Not Authorized Pay: Competitive salary and regular salary increases
  </li>
  <li>
   When setting pay - a higher step rate of the appropriate grade may be determined after consideration of higher or unique qualifications or special needs of the VA (Above Minimum Rate of the Grade)
  </li>
  <li>
   Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave - 13 days of sick leave - 11 paid Federal holidays per year)
  </li>
  <li>
   Selected applicants may qualify for credit toward annual leave accrual - based on prior [work experience] or military service experience
  </li>
  <li>
   Parental Leave: After 12 months of employment - up to 12 weeks of paid parental leave in connection with the birth - adoption - or foster care placement of a child
  </li>
  <li>
   Child Care Subsidy: After 60 days of employment - full time employees with a total family income below $144 -000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66
  </li>
  <li>
   Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement) Telework: Not Available Virtual: This is not a virtual position
  </li>
  <li>
   Functional Statement #: GS-5 FS# 25218F Permanent Change of Station (PCS): Not Authorized
  </li>
 </ul>
</div>


Medical Support Assistant

OSF HealthCare

<div>Total Rewards:
<div>
OSF HealthCare is dedicated to provide Mission Partners with a comprehensive and market-competitive total rewards package that includes benefits, compensation, recognition and well-being offerings that focus on the whole person and engage with their current stage of life and career. Click here to learn more about benefits and the total rewards at OSF.</div><div></div><div><br>
Expected pay for this position is $20.41 - $24.01/hour. Actual pay will be determined by experience, skills and internal equity. This is an Hourly position.</div>
Overview:
<div><b>
POSITION SUMMARY:</b> The Certified Medical Assistant will perform delegated clinical and administrative duties consistent with Medical Assistant program education, training, and experience. May work in both the clinical and front office functions of the practice providing clerical support, assisting in the delivery of health care and patient care support activities at the direction of the physician/provider. Performs the duties in accordance with the specific needs of the practice.</div>
Qualifications:
<div><b>
REQUIRED QUALIFICATIONS:</b></div><div>
Education: High School Diploma or GED <b>AND</b> Must have completed a Medical Assistant training program</div><div><i>
OR</i> Medical Assistant Training Program equivalency: at least 6 months experience in Certified Medical Assistant role <i>OR</i> proof of completion of on-the-job training/education program for certified medical assisting in another healthcare organization.</div><div>
Licensure/ Certification: <b>Current certification by ONE of the following approved certifying agencies</b>: American Association of Medical Assistants (AAMA), earning Certified Medical Assistant (CMA) credential American Medical Technologists (AMT) or American Allied Health (AAH), earning Registered Medical Assistant (RMA) credential National Center for Competency Testing (NCCT), earning a National Certified Medical Assistant (NCMA) credential National HealthCare Association (NHA), earning Certified Clinical Medical Assistant (CCMA) credential National Association for Health Professionals (NAHP), earning a Nationally Registered Certified Medical Assistant (NRCMA) credential</div><div></div><div><b><br>
PREFERRED QUALIFICATIONS:
</b></div><div>Experience: Previous experience as a medical office assistant or CNA or equivalent, previous experience with electronic health records or phlebotomy.</div><div>
Licensure/ Certification: If working in the Rural Health Clinic setting, will be required to have BLS through the American Heart Association.</div><div></div><div><i><br>
OSF HealthCare is an Equal Opportunity Employer.</i></div></div>

Certified Medical Assistant Internal Medicine

<div>
 The Mission Concepts &amp; Capabilitis (MCC) division of Applied Research Associates, Inc. (ARA) is seeking a responsive, proactive
 <strong>
  Senior Executive Administrative Assistant
 </strong>
 to support the Navy in the development and application of cutting-edge high-performance computing (HPC) software and network architectures. . In this position the employee will assist in compiling and preparing and routing technical documents both inside the organization and to other agencies. The employee will also make all travel arrangements and will assist the company employees with any issues they may have. This contingent position, expected to start late summer or early fall 2024, will support the Office of Naval Research and the Naval Research Laboratory on-site in the National Capital Region, from ARA facilities, and via telecommuting when approved.
 <br/>
 <br/>
 <strong>
  Required Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree with 8-10 years of relevant experience OR 18+ years of experience in lieu of a degree of relevant experience providing administrative assistance to government agencies
  </li>
  <li>
   DoD TOP SECRET clearance with SCI eligibility
  </li>
  <li>
   Proficiency with Microsoft Office applications
  </li>
  <li>
   Excellent verbal/written communications skills
  </li>
  <li>
   Experience passing clearances within the DoD and IC environments
  </li>
  <li>
   Good time management
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Desired Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   30+ years of relevant experience providing administrative assistance to government agencies
   <br/>
   <br/>
  </li>
 </ul>
 This position is contingent upon award of a contract (one base year + four option years) expected in late summer or early fall 2024 supporting the Naval Research Laboratory. The work location is on-site in the National Capital Region, from ARA facilities, and via telecommuting when approved.
 <br/>
 <br/>
 <strong>
  Company Information
  <br/>
  <br/>
 </strong>
 Applied Research Associates, Inc. is an employee-owned international research and engineering company recognized for providing technically superior solutions to complex and challenging problems in the physical sciences. The company, founded in Albuquerque, NM, in 1979, currently employs over 2000 professionals. ARA offices throughout the United States and Canada provide a broad range of technical expertise in defense technologies, civil technologies, computer software and simulation, systems analysis, environmental technologies, and testing and measurement. The corporation also provides sophisticated technical products for environmental site characterization, pavement analysis, and robotics.
 <br/>
 <br/>
 At ARA, employees are our greatest assets. The corporation realizes that employee ownership generates greater creativity and initiative along with higher performance and customer satisfaction levels. ARA gives its employees the tools, training, and opportunities to take more active roles as owners. The culture is challenging; innovation and experimentation are the norm. Employees are eligible for contributions which not only add to the company&rsquo;s success, but also their own through the Employee Stock Ownership Plan (ESOP). The motto, &ldquo;Engineering and Science for Fun and Profit&rdquo; sums up the ARA experience. For additional information and an opportunity to join this unique workplace, please visit our website at www.ara.com.
 <br/>
 <br/>
 Please apply at www.careers.ara.com for the
 <strong>
  Senior Executive
 </strong>
 <strong>
  Administrative Assistant
 </strong>
 position.
</div>


Senior Executive Administrative Assistant

Georgetown University

<div><p>Georgetown University comprises two unique campuses in the nation&rsquo;s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.</p><p></p><p><b>
Requirements</b></p><p></p><p><b>
Job Overview</b></p><p>
Georgetown University Medical Center (GUMC) seeks a highly motivated and experienced Executive Assistant to provide comprehensive, high-level administrative and strategic support to the Executive Vice President for Health Sciences (EVP). This pivotal role is essential to maximizing the EVP's effectiveness and efficiency, enabling them to lead GUMC's complex tripartite mission of education, research, and clinical care. The Executive Assistant serves as a critical liaison, gatekeeper, and proactive partner, navigating a dynamic and mission-driven environment. The incumbent will manage the EVP's complex schedule, handle sensitive communications, and provide logistical and project support for key initiatives. This position requires impeccable judgment, foresight, and a deep commitment to embodying and championing GUMC's Jesuit values, including <i>cura personalis</i> and a dedication to diversity, equity, and inclusion.</p><p></p><p><b>
Duties include but are not limited to:</b></p><ul><li>
Proactively manage and strategically optimize the EVP's complex calendar, scheduling a high volume of meetings with diverse internal and external stakeholders to maximize strategic engagement.</li><li>
Serve as the primary point of contact for the EVP's office, greeting visitors, managing all incoming and outgoing communications, including drafting and editing sensitive and confidential correspondence.</li><li>
Prepare the EVP for executive-level meetings by researching background information, compiling data, and preparing comprehensive briefing notes, talking points, and presentations.</li><li>
Coordinate all logistical aspects of meetings, committees, and events, including agenda development, material distribution, minute-taking, and diligent follow-up on action items.</li><li>
Handle highly confidential and sensitive information with the utmost discretion, maintaining secure and organized systems in compliance with institutional policies.</li><li>
Support special projects and strategic initiatives, coordinating tasks, tracking progress, and assisting with research and analysis to ensure timely completion.</li><li>
Manage daily office operations, including processing expense reports, managing supplies, and serving as administrative support as assigned.</li></ul><p></p><p><b>
Work Interactions</b></p><p>
This position reports directly to the Vice President for Strategic Management and Operations (VPSMO). The Executive Assistant is a central figure in the EVP's office, working closely with the EVP's executive team, senior leadership across the GUMC and University, central Human Resources and Finance offices, external partners, and other executive support staff within Georgetown University and MedStar Health. By facilitating seamless operations and communication, this role provides critical support that enables the EVP to advance the Medical Center's mission. The work of the Executive Assistant directly contributes to GUMC's commitment to excellence in research, education, and patient care, reflecting the broader Georgetown University mission of service to the common good.</p><p></p><p><b>
Requirements and Qualifications</b></p><ul><li>
Education: Bachelor's degree.</li><li>
Experience: A minimum of five (5) years of progressively responsible experience as an Executive Assistant supporting C-suite executives or senior leadership, preferably within a complex academic, healthcare, or non-profit environment. Demonstrated experience managing complex calendars, coordinating high-volume meetings, and handling sensitive information is essential.</li><li>
Technical Qualifications:<ul><li>
Expert-level proficiency in Google Workspace (Gmail, Calendar, Docs, Slides, Sheets), Zoom, and other relevant collaboration and administrative software.</li><li>
Exceptional organizational and time management skills with a proven ability to manage multiple priorities, anticipate needs, and meet deadlines in a fast-paced environment.</li><li>
Superior written and verbal communication, active listening, and interpersonal skills, with the ability to interact professionally and effectively with diverse stakeholders.</li><li>
Proven ability to identify issues, propose solutions, and act autonomously within established guidelines.</li><li>
Meticulous attention to accuracy and detail in all tasks and communications.</li><li>
Unwavering ability to handle highly sensitive, confidential, and privileged information with the utmost integrity, judgment, and discretion.</li><li>
A high degree of professionalism, strong emotional intelligence, and a service-oriented mindset.</li><li>
 margin-top:0in;&quot;&gt; margin-top:0in;&quot;&gt;undefined<b>Preferred Qualifications</b>Experience working in a higher education or academic medical center environment.Familiarity with the unique governance structures and operational complexities of a university-affiliated medical center.An understanding of the Jesuit educational tradition and values, particularly <i>cura personalis</i>.A demonstrated commitment to fostering a diverse, equitable, and inclusive environment.</li></ul></li></ul><p></p><p>
<b>Work Mode Designation</b>This position has been designated as On-Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position&rsquo;s mode of work designation. Complete details about Georgetown University&rsquo;s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.</p><p></p><p><b>
Pay Range</b></p><p>
The projected annualized pay range for this position which represents the full range of anticipated compensation is: $70,000 - $90,000. Compensation is determined by a number of factors including, but not limited to, the candidate&rsquo;s individual qualifications, experience, education, skills, and certifications, as well as the University&rsquo;s business needs and external factors.</p><p></p><p><b>
Current Georgetown Employees:</b></p><p>
If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.</p><p></p><p><b>
Submission Guidelines:</b></p><p>
Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.</p><p></p><p><b>
Need Assistance:</b></p><p>
If you are a qualified individual with a disability and need a reasonable accommodations for any part of the application and hiring process, please visit the Office for Equal Opportunity Compliance website for general information about requesting accommodations, as well as information about requesting accommodations specifically for applicants. You also can also contact the Office for Equal Opportunity Compliance at (202) 687-4798 or oeoc@georgetown.edu.</p><p></p><p>
Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.</p><p></p><p>
EEO Statement:</p><p>
GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law<i>.</i></p><p></p><p>
Benefits:</p><p>
Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.</p></div>

Executive Assistant to the Executive Vice President for Health Sciences, Georgetown University Medical Center

Environmental Council of the States (ECOS)

<p><b>Job Overview</b></p><p>We're looking for an Administrative Assistant to manage our office, staff our front desk and help the Executive Director and senior staff on important projects. Our ideal candidate will have an outgoing personality, a can-do attitude and an appetite for learning about everything from conference planning to various environmental issues. You will help keep the trains running on time, identify challenges diplomatically and help solve them creatively. If you&rsquo;re interested in environmental issues, this is a great opportunity to learn more about state environmental agencies and their missions, and how they work with EPA, Congress, and other federal agencies.</p><p><b>Duties</b></p><ul><li>Provide general office support, including staffing our front desk and phone, scheduling and facilitating meetings, monitoring and responding to email inquiries, preparing monthly expense reports, and keeping our office organized and well-supplied.</li><li>Help the Executive Director with scheduling, travel arrangements, correspondence, timesheets, expense reports and reimbursements, preparation for speaking engagements, and other projects.</li><li>Help organize and execute ECOS&rsquo; conferences and Spring and Fall meetings, assist with logistics such as registration and room block management, agenda, name badge, and attendee list formatting, and packing.</li><li>Prepare basic spreadsheets, and write and format basic documents.</li><li>Maintain and post content on the ECOS website, as well as update ECOS&rsquo; mailing lists.</li><li>Support the communications team by researching and drafting state-specific newsletter content and formatting the newsletter on a rotating basis.</li><li>Coordinate with state environmental agencies to assemble and format the annual Member Yearbook.</li><li>Help ECOS staff with various projects by doing basic research and gathering new information.</li></ul><p><b>Qualifications</b></p><ul><li>A bachelor&rsquo;s or associate&rsquo;s degree with some office experience, or at least five years of full-time office support experience.</li><li>Attention to detail and commitment to follow-through.</li><li>Strong organizational and planning skills.</li><li>Strong writing and communication skills.</li><li>A customer service-oriented attitude, and a desire to work well with a team.</li><li>The ability to work on many projects simultaneously and to prioritize tasks.</li><li>A desire to learn new skills such as social media strategy, web design, conference planning, and vendor management.</li><li>Proficiency in Microsoft Office.</li><li>An aptitude for learning to use software tools.</li><li>Proficiency in WordPress preferred.</li></ul><p><b>Application Requirements</b></p><p>To apply for this position, please email a <b>resume</b> and <b>cover letter</b> with the subject line &ldquo;Application for Assistant&rdquo; to <i>ecos@ecos.org</i>.</p><p>Send us your application by <b>5:00 pm Eastern on Tuesday, June 30, 2026</b>. The position will remain open until filled.</p><p>Pay: $45,000.00 - $60,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>Dental insurance</li><li>Employee assistance program</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul><p>Education:</p><ul><li>Associate (Required)</li></ul><p>Ability to Commute:</p><ul><li>Washington, DC 20005 (Required)</li></ul><p>Work Location: Hybrid remote in Washington, DC 20005</p>

Administrative Assistant

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