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receptionist administrative support

Boston Health Care for the Homeless Program

<div>
 <strong>
  Who We Are:
  <br/>
  <br/>
 </strong>
 Since 1985, BHCHP&rsquo;s mission has been to ensure unconditionally equitable and dignified access to the highest quality health care for all individuals and families experiencing homelessness in greater Boston. Over 10,000 homeless individuals are cared for by Boston Health Care for the Homeless Program each year. We are committed to ensuring that every one of these individuals has access to comprehensive health care, from preventative dental care to cancer treatment. Our clinicians, case managers, and behavioral health professionals work in more than 30 locations to serve some of our community&rsquo;s most vulnerable&mdash;and most resilient&mdash;citizens.
 <br/>
 <br/>
 From our earliest days as a program, we have always sought to do work that is transformational: recognizing our shared humanity; centering dignity, compassion, mutual respect and supporting the right of every individual to access the highest levels of health care and every staff member to reach their fullest potential. We continue to be committed to building bridges and breaking down barriers, including systemic racism which harms us all. We provide community-based health care services that are compassionate, dignified, and culturally appropriate, incorporating social determinants of health, with the goal of breaking down the physical and systemic barriers that our patients face.
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 <br/>
 <strong>
  Job Summary:
  <br/>
  <br/>
 </strong>
 Hours: Full Time, Monday &ndash; Friday 8:00am &ndash; 4:30pm
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 <br/>
 Union: Yes
 <br/>
 <br/>
 Union Name: 1199 SEIU
 <br/>
 <br/>
 Patient Facing: Yes
 <br/>
 <br/>
 Boston Health Care for the Homeless Program is seeking a polished, proactive professional to be the welcoming face of our front desk. In this role, you&rsquo;ll oversee front desk communications, provide essential administrative support, coordinate deliveries, and manage the ordering of office supplies.
 <br/>
 <br/>
 If you thrive in a dynamic environment and enjoy keeping operations running smoothly, we&rsquo;d love to meet you!
 <br/>
 <br/>
 <strong>
  Responsibilities:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Greet, announce, and assist visitors, patients and staff; answer telephone, screen, respond and/or direct calls.
  </li>
  <li>
   Work with Patient Call Representatives to make reminder appointment calls for the JYP Clinic; act as liaison paging for patients and staff.
  </li>
  <li>
   Order BHCHP office supplies and business and appointment cards (quarterly)
  </li>
  <li>
   Monitor and distribute incoming and outgoing packages (Fed Ex, UPS, Courier); distribute inter-office and in-coming USPS mail as well as other BHCHP site pickups/deliveries
  </li>
  <li>
   Work with multiple vendors for purchase of office furnishings; maintain Security Awareness
  </li>
  <li>
   Complete basic word‑processing assignments and handle additional projects assigned
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   High School Diploma or GED required
  </li>
  <li>
   Minimum of two years&rsquo; work-related experience required
  </li>
  <li>
   Excellent organizational skills and attention to detail
  </li>
  <li>
   Excellent verbal and written communication
  </li>
  <li>
   Proficiency with computer skills.
  </li>
  <li>
   Professional personal presentation.
  </li>
  <li>
   Ability to multitask.
  </li>
  <li>
   Stress tolerance
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Compensation and Benefits:
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   The compensation increases based on years of experience and ranges from $22.25 - $35.20 hourly
  </li>
  <li>
   BHCHP full time employees are eligible for our competitive time off program, health, dental and vision insurance, 403B retirement savings plan, pre-tax MBTA pass program with 40% discount, additional compensation for demonstrated bilingual proficiency and more. Benefits are prorated for part-time employees
   <br/>
   <br/>
  </li>
 </ul>
 Does this amazing opportunity interest you? Then we'd love to hear from you.
 <br/>
 <br/>
 As an equal opportunity employer, Boston Health Care for the Homeless Program is committed to providing employment opportunities to all qualified individuals and does not discriminate on the basis of race, color, ethnicity, religion, sex, gender, gender identity and expression, sexual orientation, national origin, disability, age, marital status, veteran status, pregnancy, parental status, genetic information or characteristics, or any other basis prohibited by applicable law.
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 <br/>
 <em>
  <strong>
   Covid-19 Vaccination: Proof of Covid-19 vaccination(s) is optional for employment. Candidates who are offered employment will be given details about how to demonstrate receipt of vaccination if they choose to.
   <br/>
   <br/>
  </strong>
 </em>
 <strong>
  <em>
   Please Note: Employment at Boston Health Care for the Homeless is at-will.
  </em>
 </strong>
 <strong>
  <em>
   Boston Health Care for the Homeless does not sponsor work authorization visas.
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  </em>
 </strong>
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</div>


Receptionist/Administrative Support

Law Offices of Michael P. Joyce, P.C.

<p>This is a great opportunity to join a busy litigation team and to work on complex toxic tort lawsuits on behalf of the great working class and their families.</p><p>Our firm is looking for a litigation assistant to manage our front office daily and to perform a variety of administrative and clerical tasks.</p><p>As an assistant, you will be the first point of contact for our firm. Your duties will include offering administrative support across the organization. You will also coordinate front-office activities, including distributing correspondence and redirecting phone calls.</p><p><b>Responsibilities include, but are not limited to:</b></p><ul><li>Answer, screen, and forward incoming phone calls</li><li>Receive, sort and distribute daily mail/deliveries</li><li>Manage inventory of office supplies and orders</li><li>Keep updated records of office expenses and costs</li><li>Perform clerical receptionist duties, including but not limited to filing, photocopying, transcribing, faxing, and assisting other team members</li><li>Act as a liaison with building/landlord</li><li>Update calendars and schedule meetings</li><li>Arrange travel and accommodations, and prepare vouchers</li></ul><p><b>Additional Tasks may include:</b></p><p>&middot; <b>Drafting correspondence, pleadings, and discovery (requests and responses)</b></p><p>&middot; Filing documents electronically</p><p>&middot; Ensuring effective service of documents (electronic and hard copies)</p><p>&middot; Submitting and following up on requests for medical records, Social Security records, and personnel records</p><p>&middot; Composing summaries of records</p><p>&middot; Maintaining and managing case deadlines</p><p>&middot; Performing electronic research</p><p>&middot; Proofreading documents</p><p>. processing invoices and case expenses</p><p><b>Strongly Preferred Qualifications:</b></p><p>&middot; <b>AT LEAST one (1) year of litigation experience</b> in a law firm or similar legal environment</p><p>&middot; Bachelor&rsquo;s Degree</p><p>&middot; Pleasant and professional demeanor</p><p>&middot; Ability to work collaboratively with all members of the office team, as well as with outside co-counsel</p><p>Compensation and hours will be commensurate with the experience and skills of the successful candidate.</p><p>For consideration, please submit your cover letter, salary requirements, and resume.</p><p>Job Type: Full-time</p><p>Salary is commensurate with experience. Typically ranges from $35,000.00 - $65,000.00 per year to start</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul><p>Schedule:</p><ul><li>Monday to Friday</li></ul><p>Supplemental pay types:</p><ul><li>Bonus pay</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Microsoft Office: 1 year (Preferred)</li><li>Paralegal: 1 year (Preferred)</li></ul><p>Work Location:</p><ul><li>On location</li></ul><p>Company's website:</p><ul><li>mpjoyce@mpjoycelaw.com</li></ul><p>Benefit Conditions:</p><ul><li>Waiting period may apply</li><li>Only full-time employees eligible</li></ul><p>Work Remotely:</p><ul><li>Days available upon request. Otherwise, full time location at office</li></ul><p>Work Location: One location, 1 International Place, Boston, MA 02110</p><p>Job Type: Full-time</p><p>Benefits:</p><ul><li>Health insurance</li><li>Paid time off</li></ul><p>Schedule:</p><ul><li>8 hour shift</li><li>Monday to Friday</li></ul><p>Work Location: In person</p>

Legal Administrative Assistant/Paralegal

Transformations Care Network

<p></p><div><p>At<b> Northeast Health Services</b>, a member of Transformations Care Network (TCN), we are committed to improving access to the highest-quality mental health care in our local communities. As a <b>Patient Care and Site Coordinator (Front Office Medical Receptionist)</b> you will be the bright first face our clients see as they begin their mental health journey, setting the stage for a positive and welcoming experience.</p><p>
As the heart of our clinics, your role as a motivated administrative professional is key to our mission, offering you the opportunity to make a significant impact from the moment our clients walk through the door. You will transform lives &ndash; enhancing the client experience as you contribute to our vibrant, client-centered environment. Come join us and be a pivotal part of a team that values and celebrates your role in transforming client care.</p><p><b>
Key Responsibilities:</b></p><ul><li>
Warmly greet and check clients in, ensuring a friendly and professional experience.</li><li>
Efficiently handle phone calls, maintaining effective communication.</li><li>
Manage insurance processes with attention to detail, ensuring smooth client experiences.</li><li>
Provide outstanding administrative support, including scheduling and maintaining records.</li><li>
Contribute to a clean and inviting clinic atmosphere.</li><li>
Support telehealth services, embracing healthcare's digital evolution that allows clients to access support more easily.</li><li>
Collaborate with a dynamic team, enhancing our culture of excellence.</li><li>
Potentially train in Transcranial Magnetic Stimulation (TMS) and help train new team members.</li><li>
Maintain a professional demeanor, contributing to the clinic's positive environment.</li></ul><p><b>
Qualifications:</b></p><ul><li>
High school diploma or equivalent.</li><li>
Experience in medical office settings and familiarity with EMR systems.</li><li>
Effective communication skills, client -focused approach, and ability to excel in a fast-paced setting.</li><li>
CPR certification (or willingness to obtain).</li></ul><p><b>
Explore the Advantages of Joining Our Team:</b></p><ul><li>
Enjoy competitive compensation and a wide range of benefits, including medical, dental, vision, low-cost virtual care, dependent and domestic partner coverage, 401K, and more, designed to support your well-being and financial security.</li><li>
Immerse yourself in a community united by a deep commitment to enhance mental health and revolutionize client care.</li><li>
Embrace a journey of continuous learning, guided by seasoned professionals, fostering your career growth in a nurturing environment.</li><li>
Play a pivotal role in reshaping behavioral health, with your efforts directly improving client lives.</li><li>
Thrive in an environment that celebrates collaborative success, driven by effective communication and unity.</li><li>
Receive comprehensive onboarding and ongoing educational resources, tailored to cultivate your talents, and assure your triumph in your role.</li></ul><p></p><p><br>
Northeast Health Services is committed to fair and equitable compensation practices. The hourly compensation range for this role is $18 &ndash; $21. Actual compensation may vary based on licensure, experience, market-driven enhancements, and incentive opportunities available for this role. These ranges represent our current standard compensation practices and may be adjusted over time to remain competitive and aligned with organizational needs.</p><p></p><p><i><br>
Transformations Care Network is an equal opportunity employer, committed to fostering an inclusive and diverse workplace.</i></p></div><p></p>

Medical Receptionist - PCSC

Plus One, an Optum Company

<div><div><p><b>Job Overview:</b></p><p>
We are currently seeking a friendly, reliable and professional <b>Receptionist</b> to work at a high-profile company's fitness center located in <b>Boston, MA.</b></p><p><b>
What you will do:</b></p><ul><li>
Manage day to day membership operations for the fitness center, ensuring a smooth and positive experience for all members.</li><li>
Track, maintain, and report on membership data to support accurate records and operational insights.</li><li>
Greet members and visitors, delivering exceptional customer service and fostering a welcoming environment.</li><li>
Address member and guest questions, concerns, and feedback in a timely and professional manner, escalating issues to leadership when appropriate.</li><li>
Handle front desk administrative tasks, including account inquiries, membership updates, and payment processing.</li><li>
Support facility standards by completing regular cleanliness and safety walkthroughs and assisting with inventory management for supplies and retail items.</li><li>
Manage the fitness center&rsquo;s social media presence across platforms such as Instagram and Facebook, creating engaging content that promotes programs and offerings.</li><li>
Monitor and analyze social media performance metrics to inform content decisions and continuous improvement.</li><li>
Coordinate the member newsletter, including gathering updates, compiling information, and supporting communication needs.</li><li>
Assist with locker room operations, including annual clean-outs and ongoing locker assignments.</li><li>
Lead training for new team members, using established training guides and providing continued coaching for existing staff as needed.</li><li>
Verify member eligibility by reviewing incoming registrations and supporting documentation.</li><li>
Contribute to the development of materials for quarterly business reviews and other operational reporting.</li><li>
Administer, track, and collect data for annual member satisfaction surveys to support service improvement.</li></ul><p><b><br>
What we are looking for:</b></p><ul><li>
Someone who is available to work (Monday - Friday) 8:00am - 5:00pm (1-hour break included).</li><li>
Prior experience as a receptionist, or related customer service environment required.</li><li>
Ability to network, engage and interact with all clients, guests and members.</li><li>
Strong customer service, organization and communication skills.</li><li>
Competence with basic computer skills, Microsoft Suite (Word, Excel, Outlook) and web applications.</li><li>
If applicable to your location, you may be required to obtain CPR/AED and First Aid certifications (company will provide reimbursement in accordance with company&rsquo;s policies).</li></ul><p><b><br>
About Us:</b></p><p>
Plus One, part of the Optum Workplace Well-being portfolio of services, provides fitness and well-being services to clients across a broad range of industries, driving employee engagement in health and wellness programs. Our services include fitness, nutrition, ergonomics, wellness coaching and health promotion. Our team members believe that the most effective way to help people adopt a healthier lifestyle is through personal connections infused with hospitality, empathy and a lot of fun.</p><p><b>
Perks of working at Plus One, an Optum company*:</b></p><p><b>
Health and financial:</b></p><ul><li>
Medical plan choices with Health Reimbursement Account (HRA) and Health Savings Account (HSA) options</li><li>
Dental and Vision coverage plans</li><li>
401(k) Retirement &amp; Savings Plan</li><li>
Life Insurance (team member, spouse and dependents)</li><li>
Short and Long Term Disability Plans</li><li>
Accident &amp; Critical Illness Insurance</li><li>
Transportation and Parking Plans</li><li>
Paid parental leave</li></ul><p><b><br>
Well-being:</b></p><ul><li>
Paid time off</li><li>
Wellness rewards program</li><li>
Free memberships to various fitness facilities and wellness subscriptions</li><li>
24/7 health and wellness support through the Employee Assistance program</li><li>
Entertainment and consumer discounts</li><li>
Inclusion and Belonging Council</li></ul><p><b><br>
Growth and development:</b></p><ul><li>
Free professional development courses through internal learning management systems</li><li>
Discounted certifications through industry leading agencies</li><li>
Free CPR/AED certifications</li><li>
Free continuing education courses and credits</li><li>
Employee Referral Reward program</li><li><br>
Please note, some of the benefits listed above are only available to team members who work full time hours.</li></ul><p><b>
Equal opportunity statement</b><br>
Plus One, an Optum company, is committed to a policy of non-discrimination and equal employment opportunity. Qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability or protected veteran status, or any other characteristic protected by law.</p><p>
Plus One is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.</p><p><b>
For residents of California, Colorado, Connecticut, New York City, and Washington only: </b>The hourly rate for this position ranges from $15 to $22. Pay is based on several factors including, but not limited to, education, work experience, certifications, geographic differentials, and other business and organizational needs. In addition to the hourly rate, Plus One offers a comprehensive benefits package (all benefits are subject to eligibility requirements), which includes health insurance, life and disability benefits, 401(k) plan, and paid time off. Plus One, an Optum Company, adheres to all federal, state, and local minimum wage requirements.</p></div></div><p></p>

Receptionist

Inn @ St Botolph

<p>We are looking for a Hotel Front Desk Agent to serve as our guests&rsquo; first point of contact and manage all aspects of their accommodation. Hotel Front Desk Agent responsibilities include registering guests, managing reservations and providing information about rooms, rates and amenities. If you have a knack for customer service and work experience in the hotel industry, we&rsquo;d like to meet you. Ultimately, you will help create a pleasant and memorable stay for our guests.</p><p><b>Responsibilities</b></p><ul><li>Perform all check-in and check-out tasks</li><li>Manage online and phone reservations</li><li>Inform customers about payment methods and verify their credit card data</li><li>Register guests collecting necessary information (like contact details and exact dates of their stay)</li><li>Welcome guests upon their arrival and assign rooms</li><li>Provide information about our hotel, available rooms, rates and amenities</li><li>Respond to clients&rsquo; complaints in a timely and professional manner</li><li>Liaise with our housekeeping staff to ensure all rooms are clean, tidy and fully-furnished to accommodate guests&rsquo; needs</li><li>Confirm group reservations and arrange personalized services for VIP customers and event attendees, like wedding guests</li><li>Upsell additional facilities and services, when appropriate</li><li>Maintain updated records of bookings and payments</li></ul><p><b>Skills</b></p><ul><li>Work experience as a Hotel Front Desk Agent, Receptionist or similar role preferred</li><li>Experience with hotel reservations software, like RoommasterPMS, Cloudbeds and RoomKeyPMS</li><li>Understanding of how travel planning websites operate, like Booking.com, Expedia and TripAdvisor</li><li>Customer service attitude</li><li>Excellent communication and organizational skills</li><li>Dependable with reliable transportation- parking is not provided onsite</li></ul><p>Job Types: Full-time, Part-time</p><p>Pay: $19.50 - $24.00 per hour</p><p>Expected hours: 32 &ndash; 40 per week</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Experience:</p><ul><li>Hotel experience: 1 year (Required)</li></ul><p>Work Location: In person</p>

Guest Service Agent/Front Desk

Redgate

<div>
 <p>
  <strong>
   Overview
  </strong>
 </p>
 <p>
  The Office Manager is responsible for creating a welcoming, professional, and highly efficient work environment at our Boston headquarters, while also providing operational support to our Mid-Atlantic and Raleigh offices. This role ensures seamless office operations, manages front-of-house hospitality, and provides administrative support to Redgate&rsquo;s Principals. The Office Manager oversees office operations, facilities, vendor relationships, and technology coordination. The Office Manager is a proactive problem-solver who anticipates needs, improves processes, upholds brand and cultural standards, and approaches every internal and external stakeholder with a strong client-service mindset.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Office Operations &amp; Facilities Management
  </strong>
 </p>
 <ul>
  <li>
   Serve as the primary point of contact for daily office operations.
  </li>
  <li>
   Manage office supplies, kitchen inventory, mail, shipments, and equipment.
  </li>
  <li>
   Coordinate with building management, security, and facilities vendors.
  </li>
  <li>
   Oversee workspace organization, cleanliness, and general office presentation.
  </li>
  <li>
   Support office maintenance requests and coordinate service providers as needed.
  </li>
  <li>
   Manage office access cards and visitor protocols.
  </li>
  <li>
   Support new hire onboarding from the workplace perspective, including workspace setup, equipment coordination, and providing a welcoming first day experience.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Multi‑Office Support &amp; Coordination
  </strong>
 </p>
 <ul>
  <li>
   Provide remote operational support for Mid‑Atlantic and Raleigh offices, coordinating vendors, supplies, workspace standards, and employee needs.
  </li>
  <li>
   Serve as an operational escalation point for non‑Boston locations.
  </li>
  <li>
   Work with local point‑persons (as applicable) to ensure consistency in office experience and operations support.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Front of House Hospitality
  </strong>
 </p>
 <ul>
  <li>
   Greet guests, clients and vendors &ndash; ensure a polished front-of-house experience.
  </li>
  <li>
   Manage reception duties, including answering calls and directing inquiries.
  </li>
  <li>
   Ensure common areas and meeting rooms are maintained and prepared for use.
  </li>
  <li>
   Coordinate catering and hospitality needs for meetings and internal gatherings.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Administrative Support to Principals
  </strong>
 </p>
 <ul>
  <li>
   Provide occasional support to Principals with scheduling, travel coordination, reservations, and meeting logistics.
  </li>
  <li>
   Provide occasional assistance with expense submissions, document scanning and preparation, statement coding and other administrative tasks as needed.
  </li>
  <li>
   Provide occasional general administrative support to team members across the firm.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Event Logistic Support
  </strong>
 </p>
 <ul>
  <li>
   Support company event logistics such as space bookings, catering, supplies, vendor coordination, and setup/breakdown.
  </li>
  <li>
   Partner with the HR Manager on execution of office-wide events, celebrations, and wellness initiatives.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Vendor &amp; Technology Coordination
  </strong>
 </p>
 <ul>
  <li>
   Manage relationships with key office vendors, ensuring high-quality service and timely issue resolution.
  </li>
  <li>
   Work closely with third party IT vendor to support all office technology needs, including hardware, software, conference room AV, and equipment functionality.
  </li>
  <li>
   Troubleshoot basic IT questions and issues before escalating to IT vendor.
  </li>
  <li>
   Monitor ongoing technology performance and escalate issues to IT vendor as needed, ensuring employees have the tools they need to work effectively.
  </li>
 </ul>
 <p>
  <strong>
  </strong>
 </p>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   5+ years of experience in office management, administrative support, or similar roles.
  </li>
  <li>
   Strong organizational and multitasking skills with a high attention to detail.
  </li>
  <li>
   Excellent communication and interpersonal skills.
  </li>
  <li>
   Proficiency with Microsoft Office Suite and comfort with learning new systems.
  </li>
  <li>
   Embraces new technologies and looks for ways to streamline operations and elevate the overall office experience.
  </li>
  <li>
   Ability to handle sensitive information with professionalism and discretion.
  </li>
  <li>
   Client-service mindset with a proactive and positive approach.
  </li>
  <li>
   Takes initiative, anticipates needs, and maintains a high standard of excellence.
  </li>
  <li>
   Builds strong relationships, delivers outstanding hospitality, and supports a collaborative environment.
  </li>
  <li>
   Approaches challenges with openness, curiosity, and a team-first attitude.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Compensation
  </strong>
 </p>
 <p>
  The salary range for this position is $85,000 - $100,000. Actual compensation within the range will be dependent upon the individual's skills, experience, qualifications and location, and applicable employment laws. In addition to base pay, you may be eligible to participate in our performance-based incentive compensation bonus plan.
 </p>
 <p>
  <br/>
 </p>
 <p>
  In addition, Redgate offers an attractive benefits package that includes a performance bonus based on individual and organizational success, health care coverage, dental, vision, and a 401(k) plan with an employer matching contribution policy.
 </p>
 <p>
  <br/>
 </p>
 <p>
  Redgate is an inclusive, Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, political affiliation, disability, genetic information, age, membership in an employee organization, parental status (including pregnancy), military service, any other legally protected class, or other non-merit factors.
 </p>
 <p>
 </p>
</div>


Office Manager

Boston Symphony Orchestra

<div></div><div><div>Summary/Objective</div><div>
Job Description</div><div><div><div>
About the BSO</div></div><div><div>
Founded in 1881, the Boston Symphony Orchestra (BSO) is one of the premier orchestras in the world. The BSO is committed to bringing world class music and performances to the local and international communities. The key to our success has been our employees, from the musicians onstage to those behind the scenes.</div></div><div></div><div>
About the Role</div></div><div><div>
The primary duties of the Development Associate and Campaign Coordinator are to provide comprehensive administrative support to the Chief Development Officer (75%) and to support Campaign-related activities (25%).</div></div><div></div><div><div><br>
Key Responsibilities of the Role</div></div><div></div><div><div><br>
Administrative Support for the Chief Development Officer (75%)</div></div><div><div><ul><li><div>
Provide comprehensive administrative support to the Chief Development Officer, including calendar management, meeting and outreach coordination, travel arrangements, expense management, and document preparation.</div></li></ul></div><div><ul><li><div>
Manage and prioritize communications and constituent outreach for the CDO, ensuring timely responses and follow-up actions.</div></li></ul></div><div><ul><li><div>
Prepare and organize materials for meetings, presentations, and reports as needed by the CDO, including tracking and drafting agendas.</div></li></ul></div><div><ul><li><div>
Ensure timely preparation and delivery of briefings for donor meetings.</div></li></ul></div><div><ul><li><div>
Assist CDO in preparing for meetings with the CEO, the Chair of the Board of Trustees, and other internal/external meetings as needed, including arranging for research briefs, compiling agendas, and other information/materials as appropriate.</div></li></ul></div><div><ul><li><div>
Assist with the Philanthropy Committee of the Board as needed</div></li></ul></div><div><ul><li><div>
Play a leadership role in the weekly CEO/CDO Priorities meeting which manages donor outreach. Maintain tracking system and collaboration with key members in the department and in coordination with the Executive Office. With the CEO/CDO Priorities group, and in partnership with the Executive Office, coordinate and arrange donor travel trips for the CEO and CDO (New York, Florida, etc.)</div></li></ul></div><div><ul><li><div>
Draft correspondence for outreach emails.</div></li></ul></div><div><ul><li><div>
Oversee the CDO&rsquo;s signing of gift acknowledgment letters on a weekly basis.</div></li></ul></div><div><ul><li><div>
Manage all CDO expense submissions, tracking, and reporting.</div></li></ul></div></div><div></div><div><div><div><i><br>
Department Support</i></div></div><div><ul><li><div>
Staff and prepare agendas for weekly senior development meetings and monthly development department meetings.</div></li></ul></div><div><ul><li><div>
Work closely with the VP for Development and Campaign Planning to plan all aspects of senior development retreats (twice per year).</div></li></ul></div><div></div><div><div><br>
Support for Campaign (25%)</div></div><div></div><div><div><i><br>
Volunteer Support</i><i> </i><i>and Engagement</i></div></div><div><ul><li><div>
Assist the CDO and AVP of Individual Philanthropy in coordinating and supporting the activities of the Engagement Councils, including agenda setting, event logistics, prospect lists, and preparation of all meeting-related materials.</div></li></ul></div><div><ul><li><div>
Track all CDO donor meetings, uploading information into Tessitura.</div></li></ul></div><div><ul><li><div>
Support the donor portfolio management of leadership volunteers, including board members.</div></li></ul></div><div><ul><li><div>
Collaborate with Development events team and the individual gift officers to support and help manage event outreach.</div></li></ul></div><div></div><div><div><i><br>
Project Support</i></div></div></div><div><div><ul><li><div>
Collaborate with CDO, VP of Development and Campaign Planning, and AVP on various projects aimed to support Campaign.</div></li></ul></div><div><ul><li><div>
Conduct research, compile data, and prepare reports to support Campaign as needed.</div></li></ul></div><div></div><div><div><i><br>
General</i><i> </i><i>Administrative</i><i> </i><i>Duties</i></div></div><div><ul><li><div>
Maintain a high level of professionalism and confidentiality in all interactions with board members, staff, and external partners.</div></li></ul></div><div><ul><li><div>
Perform other administrative and operational duties as assigned to support the development and engagement goals of the BSO.</div></li></ul></div><div><ul><li><div>
Stock and replenish general office supplies, printer paper, and other supply orders upon request by colleagues.</div></li></ul></div><div><ul><li><div>
Reserve meeting spaces, manage calendar invites, coordinate catering, and other important tasks.</div></li></ul></div><div><ul><li><div>
Coordinating set up of staff meetings as needed.</div></li></ul></div><div><ul><li><div>
Staff development and board events upon request.</div></li></ul></div></div><div></div><div>
Required Education and Experience</div><div><div><div>
Qualifications</div></div><div><ul><li><div>
BS/BA or equivalent</div></li></ul></div></div><div><div><ul><li><div>
Prior experience as an Executive Assistant or equivalent is preferred (1-2 years).</div></li></ul></div><div><ul><li><div>
Prior development experience or equivalent required (1-2 years)</div></li></ul></div><div><ul><li><div>
Strong customer service skills, donor relations experience preferred.</div></li></ul></div><div><ul><li><div>
Strong writing and excellent proofreading skills</div></li></ul></div><div><ul><li><div>
Ability to be pro-active</div></li></ul></div><div><ul><li><div>
Superior organizational and project management skills, and ability to manage multiple tasks in a fast-paced environment</div></li></ul></div><div><ul><li><div>
Strong computers skills required, experience in CRMs preferred</div></li></ul></div><div><ul><li><div>
Exceptional attention to detail and an ability to handle confidential materials with discretion</div></li></ul></div><div><ul><li><div>
Sense of humor and overall flexibility important</div></li></ul></div><div><ul><li><div>
Willingness to work evening and weekends when needed</div></li></ul></div></div><div><div><ul><li><div>
Position requires significant time on the Tanglewood Campus in the Berkshires in the summer months</div></li></ul></div></div><div></div><div>
Salary Range: 66,000-78,500 USD</div><div></div><div><i>
The BSO is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.</i></div></div>

Development Associate and Campaign Coordinator

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