chiropractic assistant / receptionist Jobs in San Francisco

chiropractic assistant / receptionist

concierge

front desk receptionist Jobs in San Francisco

front desk receptionist

office manager

office manager / executive assistant Jobs in San Francisco

office manager / executive assistant

receptionist

Archimedes Banya

<p>We are looking for a pleasant <b>Front Desk Representative </b>to undertake all receptionist and clerical duties at the desk of our main entrance. You will be the &ldquo;face&rdquo; of the company for all visitors and will be responsible for the first impression we make.</p><p>The ideal candidate will have a friendly and easy going personality while also being very perceptive and disciplined. You should be able to deal with complaints and give accurate information. A customer-oriented approach is essential.</p><p>The goal is to make guests and visitors feel comfortable and valued while on our premises.</p><p>Work Remotely</p><ul><li>No</li></ul><p>Job Types: Full-time, Part-time</p><p>Pay: $19.75 - $21.00 per hour</p><p>Benefits:</p><ul><li>Employee discount</li></ul><p>Shift availability:</p><ul><li>Night Shift (Required)</li><li>Day Shift (Required)</li></ul><p>Ability to Commute:</p><ul><li>San Francisco, CA 94124 (Required)</li></ul><p>Work Location: In person</p>

Front Desk Receptionist

San Francisco Campus for Jewish Living

<div><div><p>Nestled in San Francisco's Excelsior neighborhood on a nine-acre campus, the San Francisco Campus for Jewish Living (SFCJL) is a center of excellence in providing a continuum of care. This includes the Frank Residences, offering luxurious assisted living and memory care services; the Jewish Home and Rehabilitation Center, featuring long-term skilled nursing, short-term rehabilitation, and an acute psychiatric unit specialized in mental healthcare for older adults over age 55; and the Jewish Home and Senior Living Foundation.</p>
<p>
Grounded in the Jewish values of excellence, compassion, and community, the San Francisco Campus for Jewish Living&mdash;fondly referred to in the past as &quot;the Jewish Home&quot;&mdash;was founded in 1871. Today, more than 150 years later, we continue to build upon our legacy of enriching the lives of older adults through compassionate care and a steadfast commitment to excellence. We are proud to foster a culture of inclusion and to employ individuals from all backgrounds and belief systems who share our dedication to serving older adults with respect and excellence.</p>
<p><b>
Why work with us</b></p>
<ul>
<li>Mission-driven nonprofit organization rooted in dignity, compassion, and respect</li>
<li>Meaningful work that positively impacts the lives of older adults every day</li>
<li>Inclusive community, we welcome employees of all backgrounds, faiths, and identities (you do not need to be Jewish to work here)</li>
<li>Supportive, team-oriented work environment</li>
<li>Opportunities for professional growth and development</li>
<li>Competitive compensation and comprehensive benefits</li>
<li>Collaborative leadership is committed to strengthening our workplace and care experience</li>
</ul></div><p><b>
Position Overview</b></p>
<p>
The Receptionist is responsible for greeting, checking in, and directing individuals who come on campus and connecting them to the appropriate party. They will arrange transportation services and visitation appointments for families when needed. They will answer phones promptly and direct calls to appropriate parties and will help process mail.
</p><h3 class="jobSectionHeader"><b>Essential Functions</b></h3>
<ul><li>Answer all outside and in-house phone calls in a professional manner and connect to the appropriate staff member, resident, and patients.</li>
<li>Assist residents and visitors coming to the Home and connecting them with the appropriate parties. Promptly alerting employees and patients when visitors are here.</li>
<li>Monitor all in-coming and out-going foot traffic using security monitors and screen visitors entering the campus.</li>
<li>Providing support to all in-coming guests with use of our check in Accushield platform.</li>
<li>Coordinate with on-campus shuttle driver to assist residents with offsite appointment transportation.</li>
<li>Coordinate staff and security responses to our wonder guard system.</li>
<li>Maintain switchboard/front desk filing system.</li>
<li>Correspond to both visitation email and phone requests as needed.</li>
<li>Ability to respond efficiently and accurately.</li>
<li>Coordinate delivery of flowers and packages to the Home.</li>
<li>Assist in sorting resident mail and processing out-going registered and certified mail.</li>
<li>Maintain and monitor calendars for the front desk.</li>
<li>Coordinating and managing communication between guests and appropriate staff and follow-up to ensure customer concerns are resolved.</li>
<li>Promoting/educated on all amenities, conveniences, and programs offered.</li>
<li>Perform other duties as assigned.</li>
<li>Some administrative duties such as copying, printing, etc.</li>
<li>Check the general voicemail at the opening and closing of your shifts and forward messages to the correct</li>
</ul>
<p></p><p><b>Position Details</b></p>
<p><b>
Pay Rate: $23.00 - $25.00</b></p>
<p><b>
Schedule: On Call, AM 7:00 AM - 3:30 PM OR PM 3:30 PM - 7:30 PM</b></p>
<p></p>
<p><b>Qualifications</b></p>
<ul>
<li><ul><li>High school diploma or equivalent, plus two years of college-level general business courses; Associates degree in business</li>
<li>Two years administrative assistant experience</li>
<li>One year of experience using multi-line telephone systems and hand-held radios.</li>
<li>Demonstrated proficiency with MS Office, including Outlook, Word, Excel</li>
<li>Demonstrated ability to build rapport quickly with peers and customers</li>
<li>Excellent communications skills, both written and verbal</li>
<li>Ability to read, write, communicate and comprehend verbal and written instructions in English</li>
<li>Flexible schedule required</li></ul></li><br>
</ul>
<p></p><p><b>Equal Employment Opportunity / ADA / FEHA Compliance</b></p>
<p>
At SFCJL, we comply with the ADA, FEHA, and all applicable employment laws. Qualified applicants with disabilities are encouraged to apply. If you require a reasonable accommodation, please contact Human Resources at ada@sfcjl.org.</p>
<p>
SFCJL is proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, veteran status, or any other status protected under law.</p><p></p><div><h1 class="jobSectionHeader"><b><br>
Our investment in you.</b></h1>
<ul><li>Full Benefits(Medical, Dental, &amp; Vision), 403(b) Retirement Plan, Paid Time Off (PTO), Tuition Reimbursement, Commuter Benefits, Weekday Shuttle Services to and from Glen Park Station.</li>
</ul><p></p><h1 class="jobSectionHeader"><b><i>San Francisco Campus for Jewish Living is committed to employing a diverse and inclusive workforce, and provide Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.</i></b></h1>
<h1 class="jobSectionHeader"><b><i>Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.</i></b></h1></div></div>

Receptionist (On-Call)

Premier Health Chiropractic

<p><b>Overview</b><br/><b>We&rsquo;re looking for a friendly, organized, and energetic Chiropractic Assistant to join our team. Our office is upbeat, wellness-focused, and community-oriented. We take pride in delivering high-quality care while fostering a supportive, positive environment for both patients and staff.</b></p><p><b>This is a hybrid role: part patient care, part front desk superstar. You&rsquo;ll be greeting patients, assisting with therapies, managing schedules, processing payments, and helping keep the flow of the office smooth and efficient.</b></p><p><b>Key Responsibilities:</b></p><ul><li><b>Greet patients warmly and assist with check-in and check-out.</b></li><li><b>Manage appointment scheduling, patient communications, and phone calls.</b></li><li><b>Process payments, handle basic insurance tasks, and manage administrative duties.</b></li><li><b>Assist the chiropractor with therapies, exercises, and patient flow.</b></li><li><b>Prepare treatment rooms and maintain a clean, organized office environment.</b></li><li><b>Document patient information accurately and maintain confidential records.</b></li><li><b>Provide patient education on care plans, exercises, and wellness practices.</b></li><li><b>Be a positive, calming presence for patients&mdash;many come in experiencing pain or discomfort.</b></li></ul><p><b>You&rsquo;re a great fit if you:</b></p><ul><li><b>Are personable, empathetic, and patient-focused.</b></li><li><b>Communicate clearly, professionally, and warmly&mdash;whether in person or over the phone.</b></li><li><b>Can multitask, stay organized, and manage a busy front desk environment.</b></li><li><b>Thrive in a fast-paced setting while maintaining attention to detail.</b></li><li><b>Work well independently and collaboratively.</b></li><li><b>Are interested in health, wellness, and helping others.</b></li><li><b>Bonus if you have knowledge of health insurance or medical terminology (helpful, but not required).</b></li></ul><p><b>Qualifications:</b></p><ul><li><b>Customer service experience required; healthcare or administrative experience preferred but not required.</b></li><li><b>Familiarity with health insurance, medical terminology, or EMR systems is a plus.</b></li><li><b>Reliable, punctual, and able to commit to the schedule consistently.</b></li><li><b>Strong interpersonal skills&mdash;warm, professional, and helpful.</b></li><li><b>Quick learner with a proactive, can-do attitude.</b></li></ul><p><b>Our office is a place where patients come not only for relief but for ongoing wellness and community. We love creating an upbeat, supportive environment&mdash;for both our patients and our team. If that sounds like a place you&rsquo;d thrive, we&rsquo;d love to hear from you.</b></p><p>Pay: From $20.00 per hour</p><p>Work Location: In person</p>

Chiropractic Assistant / Receptionist

Securitas

<div><div><div>Concierge Officer</div></div><div><div><br>
<br>
 J<b>ob Summary:</b></div><p>
The Security Concierge is the first point of contact for tenants, visitors, and vendors entering the building. This position is responsible for providing a high level of customer service while maintaining a secure environment. The ideal candidate will be professional, observant, and possess excellent communication and interpersonal skills.</p><p><b>
Responsibilities:</b></p><ul><li><p><b>
Access Control:</b></p><ul><li><p>
Monitor and control access to the building, ensuring only authorized personnel and visitors are permitted entry.</p></li><li><p>
Verify identification and issue visitor passes according to established procedures.</p></li><li><p>
Maintain accurate records of visitors, vendors, and deliveries.</p></li></ul></li><li><p><b>
Customer Service:</b></p><ul><li><p>
Greet tenants, visitors, and vendors with a warm and professional demeanor.</p></li><li><p>
Provide information and directions to building occupants and guests.</p></li><li><p>
Respond to inquiries and resolve issues promptly and efficiently.</p></li></ul></li><li><p><b>
Security Monitoring:</b></p><ul><li><p>
Monitor CCTV cameras and alarm systems to detect and respond to security breaches or emergencies.</p></li><li><p>
Conduct regular patrols of the building and surrounding areas to identify and address potential security risks.</p></li><li><p>
Report any suspicious activity or security concerns to the appropriate authorities.</p></li></ul></li><li><p><b>
Emergency Response:</b></p><ul><li><p>
Respond to emergencies, such as fire alarms, medical incidents, and security threats, according to established protocols.</p></li><li><p>
Provide first aid and CPR as needed.</p></li><li><p>
Assist with building evacuations.</p></li></ul></li><li><p><b>
Administrative Tasks:</b></p><ul><li><p>
Maintain accurate logs and records of security incidents, maintenance requests, and other relevant information.</p></li><li><p>
Prepare reports as required.</p></li><li><p>
Assist with administrative tasks as needed.</p></li></ul></li><li><p><b>
Policy Enforcement:</b></p><ul><li><p>
Enforce building rules and regulations.</p></li><li><p>
Address violations in a professional and courteous manner.</p></li></ul></li></ul><p><b>
Preferred Qualifications:</b></p><ul><li><p>
Previous experience in a commercial real estate environment and high rise buildings.</p></li><li><p>
Knowledge of security systems and procedures.</p></li></ul><p></p><div><br>
We help make your world a safer place.</div></div><div></div><div><div><br>
Securitas is a global company that offers the most advanced and sustainable security solutions in the industry. We are located in 47 countries and have 355,000 employees worldwide and over 150,000 clients.</div></div><div></div><div><div><br>
Securitas plays an essential role for our clients and in society. The Concierge Officer position helps maintain a safe and secure environment for our clients by remaining visible, actively monitoring the premises, and maintaining access control. They preserve order while enforcing regulations and directives for a client site pertaining to personnel, visitors, and the area. Frequently our Concierge Officers will provide customer service and information to a client&rsquo;s employees and customers.</div></div><div></div><div><div><br>
We are driven by a clear corporate culture and purpose, which helps us live according to our values of Integrity, Vigilance, and Helpfulness. These values are at the heart of our culture, help define who we are and guide our actions.</div></div><div></div><div><div><div><br>
The Concierge Officer is a public facing, customer service driven position. If you have receptionist, hospitality, or retail industry background, you are a great fit for this role. No customer service experience? No problem! With a positive attitude and outgoing personality, we will provide the training and knowledge you need to be successful in the security industry.</div></div><div></div><div><div><br>
Are you interested in being part of our Team?</div></div><div></div><div><ul><li><div><br>
Apply quickly and efficiently online</div></li></ul></div></div><div><div><ul><li><div>
Interview from the convenience of your own home</div></li><li><div>
Weekly pay</div></li><li><div>
Competitive benefits</div></li><li><div>
Flexible schedules</div></li></ul></div></div><div></div><div><div><br>
With over 80 years of protecting the things that matter, we&rsquo;ve seen more than most. That&rsquo;s why Securitas is the partner of choice for companies and an employer of choice for candidates worldwide.</div></div><div></div><div><div><br>
 See a different world.</div></div><div></div><div><p><br>
&ldquo;Securitas is committed to diversity, equity, inclusion and belonging in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other applicable legally protected characteristic.&rdquo;</p><p>
EOE/M/F/Vet/Dis</p><p>
#AF-PEB</p><p>
#LI-Securitas</p></div>
Securitas employees come from all walks of life, bringing with them a variety of distinctive skills and perspectives. United through our common purpose, we provide the security needed to safeguard our clients' assets and people. Our core values - Integrity, Vigilance and Helpfulness - are represented by the three red dots in the Securitas logo. If you live by these values, we&rsquo;re looking for you to join the Securitas team.<br>
<div></div><br>
<div>Benefits include:
<div><div><ul><li>Retirement plan</li>
<li>Employer-provided medical and dental coverage</li>
<li>Company-paid life insurance</li>
<li>Voluntary life and disability insurance</li>
<li>Employee assistance plan</li>
<li>Securitas Saves discount program</li>
<li>Paid holidays</li>
<li>Paid time away from work</li><br>
</ul><div></div><br>
Additionally, some populations may have the availability of accessing earned wages on a daily basis, prior to payday. Restrictions and fees may apply.
</div><div>Certain waiting periods may also apply. Paid time away from work may be available either through a combination of vacation and sick time or under a PTO policy, depending on local requirements. Benefits may be different for union members.</div></div></div></div>

Concierge

Jackson Lewis

<div><p>Focused on employment and labor law since 1958, Jackson Lewis P.C.&rsquo;s 1,000+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged and stable, and share our clients&rsquo; goals to emphasize belonging and respect for the contributions of every employee.</p><p></p><p>
The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers&reg; &ldquo;Best Law Firms&rdquo;.</p><p></p><p>
Jackson Lewis is seeking a <b>Litigation Legal Secretary</b> for the<b> San Francisco, CA</b> office.</p><p></p><p>
In this role, the legal secretary will work with a dynamic team including multiple attorneys providing a full range of support including, but not limited to, preparation/revision of correspondence, pleadings, and documents; maintenance of documents in electronic format; completion of expense reports; calendar maintenance, and other legal tasks, as necessary.</p><p></p><p><b>
Duties and Responsibilities:</b></p><ul><li>
Maintain electronic case files and update as needed following set protocols for search ease.</li><li>
Assist with preparation/revision of correspondence, pleadings, discovery submissions, arbitration/mediation documents in agency, state, and federal matters.</li><li>
Assist with preparation of administrative filings/exhibits in agency matters.</li><li>
Assist with preparation of exhibits for submission in a variety of matters.</li><li>
Maintain and review attorney calendars to assist attorneys with filing deadlines, etc.</li><li>
Complete monthly expense reports for assigned attorneys.</li><li>
Assist attorneys with monthly client invoicing in conjunction with our billing department.</li><li>
Monitor CLE needs of supported attorneys and assist with bar admissions, etc. as needed.</li><li>
Book and organize travel arrangements including flights, hotels, transportation, update reservations as needed through firm&rsquo;s travel agency.</li><li>
Prepare notebooks and proofreading of documents.</li><li>
Run conflict checks and open new client engagements in conjunction with our new business team.</li><li>
Continued knowledge and basic status of current cases and projects of assigned attorneys.</li><li>
Oversee a wide variety of complex and confidential, time-sensitive material.</li><li>
Perform other administrative duties as assigned.</li></ul><p></p><p><b>
Skills and Educational Requirements:</b></p><ul><li>
7+ years minimum legal experience, preferably in labor and employment law.</li><li>
Solid understanding of basic technical legal terminology.</li><li>
Solid experience working in ECF and California state e-filing systems.</li><li>
Solid experience in working with document database system (NetDocs or similar).</li><li>
Proficiency in Windows environment including Word and Outlook.</li><li>
Familiarity with state and federal rules and procedures, general legal procedures.</li><li>
Familiarity with billing software (InTapp or similar) and expense reporting software (Concur or similar) a strong plus.</li><li>
Experience supporting 4+ active attorneys at one time a strong plus.</li><li>
Experienced with trial preparation a plus.</li><li>
Strong verbal and written communication skills, as well as excellent proofreading skills and detail oriented.</li><li>
Ability to multi-task while maintaining quality work product and timely respond to deadlines as well as ability to balance workload.</li><li>
Strong interpersonal skills and ability to work well in a busy litigation team environment and communicate with colleagues and attorneys on every level.</li><li>
Reliable with punctuality and attendance.</li><li>
An associate degree or 4-year college degree preferred, or relevant experience considered.</li></ul><p>
This is a hybrid position.</p><p>
For California, the expected salary range for this position is between $40 and $50 per hour. <i>The actual compensation will be determined based on experience and other factors permitted by law.</i></p><p></p><p>
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.</p></div>

Legal Secretary

Mission Neighborhood Health Center

<div><p>The Mission Neighborhood Health Center (MNHC) is a non-profit, multi-site community health organization offering comprehensive health services in the Mission and Excelsior Districts of San Francisco. The center offers primary health care services, adult medicine, pediatrics, family planning, OB/GYN, HIV and homeless services. We advocate for health equity and deliver innovative, high-quality services responsive to the neighborhoods and diverse communities we serve.</p><p>
We are currently looking for qualified candidates to join MNHC as a Registered Nurse. <b><i>Please note: This role requires applicants to be bilingual in English and Spanish. </i></b>This position reports to the Senior Nurse Manager and is Exempt role with a starting hourly range of $45.50.</p><p><b>
Primary Objective:</b></p><p>
The Registered Nurse is responsible for the delivery of quality nursing care and will assist in establishing a clinical team approach to comprehensive medical care and provide continuity of care to MNHC patients at multiple locations.</p><p><b>
Essential Functions/Responsibilities:</b></p><ul><li>
Coordinates patient flow in clinical area.</li><li>
Responsible for obtaining and recording accurate medical information and history. This includes the following:<ul><li>
Checking patient charts</li><li>
Checking encounter forms, prescriptions, lab and X‑ray requests.</li><li>
Completing disability, CHPD, and other medically related‑ forms.</li><li>
Maintaining tracking systems and follow-up reports/requests.</li><li>
Initiating health maintenance and prevention procedures.</li></ul></li><li>
Assesses initial health needs of patients and prepares them as indicated or as condition warrants.</li><li>
Provides medical treatment as ordered and performs procedures according to MNHC nursing protocol.</li><li>
Prepares and administers medication as ordered.</li><li>
Responsible for triage/emergency and medical screening of patients in charge area.</li><li>
Provides patient education and counseling.</li><li>
Provides telehealth visits, including hospitalization pre and post discharge planning</li><li>
Attends and participates in nursing staff meetings as needed.</li><li>
Maintains confidentiality of all patient information according to federal guidelines and regulations.</li></ul><p><b>
CORE COMPETENCIES</b><br>
<b>Customer Service</b></p><ul><li>
Strives to understand the needs of patients/clients.</li><li>
Treats all patients/clients with dignity, respect, and demonstrates appreciation of cultural differences.</li></ul><b>
Safety</b><ul><li>
Takes immediate action to correct any unsafe situation.</li><li>
Follows correct procedures to ensure one&rsquo;s own safety and that of other team members.</li></ul><b>
Teamwork</b><ul><li>
Promotes team effort in all activities and uses a team approach to problem solving.</li><li>
Understands and embraces the mission and strategic initiatives of the institution.</li></ul><p><b>
Qualifications:</b></p><ul><li>
Valid California Registered Nurse license.</li><li>
Two years' experience in ambulatory care clinic or hospital experience is preferred.</li><li>
Previous experience in HIV care, clinic or hospital experience is preferred.</li><li>
Performance - Able to multi-task, prioritize task, meet deadlines. Requires strong analytical skills and demonstrates attention to detail.</li><li>
Communication - Strong written and verbal communication skills. Must be a well-organized professional who thrives in a team-oriented environment.</li><li>
Stress Management - Ability to remain tactful under pressure and present a professional demeanor and communication style with co-workers in a multicultural setting.</li><li>
Language(s) - Fluent in English/Spanish Required.</li></ul><p>
To learn more about our organization, please visit our website at www.mnhc.org. We offer a full range of benefits which includes the following:</p><ul><li>
Annual 4% COLA increase</li><li>
401(k) retirement savings plan includes a company contribution</li><li>
Vacation: 2 weeks annually</li><li>
Paid educational leave: 40 hours annually</li><li>
Medical insurance: zero out-of-pocket expense under the base plan</li><li>
Dental and vision insurance provided at no cost to the employee</li><li>
Life insurance includes a free basic policy with an optional voluntary plan</li><li>
Paid time off includes 12 paid holidays, a birthday holiday, two floating holidays and 12 sick days per year</li><li>
Flexible spending accounts for health and dependent care expenses</li><li>
Commuter benefits</li></ul><p>
As a condition of employment, all candidates are required to provide documentation of current immunizations, including COVID-19 and TB test results valid within the last two (2) years must be submitted before the start date, as well as MMR immunization. Failure to provide this documentation may result in a delayed start or withdrawal of the job offer.</p><p>
Mission Neighborhood Health Center is an Equal Employment Opportunity employer committed to fostering an inclusive environment for our diverse workforce<i>.</i> We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, or other applicable legally protected characteristics. Pursuant to the San Francisco Fair Chance Ordinance, we will consider employment for qualified applicants with arrest and conviction records.</p><p>
</p><p>ahqtv6r54F</p></div>

Registered Nurse (Bilingual)

Epiq

<div><p>It's fun to work at a company where people truly believe in what they are doing!
</p><p></p><p><b>Job Description:
</b></p><h1 class="jobSectionHeader"><b>Join our prestigious law firm client in San Francisco as an Administrative Assistant supporting the Sr. Director of Operations. We are seeking a proactive individual, with a commitment to exceptional </b><b>client service, professionalism, and adeptness in engaging with executives, attorneys, staff and clients at all levels. Your role will encompass the handling of confidential information with maturity, judgement and discretion.
</b></h1><p></p><p><b>Responsibilities
</b></p><ul><li><p>Provide comprehensive administrative support to the Senior Director.
</p></li><li><p>Collaborate closely with the office administrative team, including HR, Recruiting, &amp; Management.
</p></li><li><p>Manage the Director&rsquo;s calendar and assist with travel arrangements as necessary.
</p></li><li><p>Prepare expense reports and process invoices.
</p></li><li><p>Telephone support, schedule meetings and coordinate conference calls.
</p></li><li><p>Provide administrative support to ensure efficient office operations: ordering business cards, updating maps, tracking expenses.
</p></li><li><p>Skilled in MS Office; Word, Outlook, Excel and Adobe
</p></li><li><p>Create, revise, and format documents as per requirements.
</p></li><li><p>Assisting with processing invoices in Chrome River.
</p></li><li><p>Assisting with data entry into Aderent.
</p></li><li><p>Maintain both physical and digital filing systems, including data entry and electronic file organization.
</p></li><li><p>Assist with coordinating meeting logistics, including room setup and catering.
</p></li><li><p>Draft reports and spreadsheets, particularly in relation to the office move and other projects.
</p></li><li><p>Cross train and provide back-up support for the Receptionist when needed.
</p></li><li><p>Cross train and provide back-up support for the Hospitality Specialist when needed.
</p></li><li><p>Maintain flexibility to meet deadlines and adapt to changing priorities.
</p></li><li><p>Contribute to special projects as needed.
</p></li></ul><p></p><p><b>Qualifications
</b></p><ul><li><p>High school diploma required; some college preferred.
</p></li><li><p>Demonstrated initiative, highly organized and detail oriented.
</p></li><li><p>Possess strong interpersonal and time-management skills.
</p></li><li><p>Excellent written and verbal communication skills
</p></li><li><p>Strong technical skills: Microsoft Office Suite, Proficient with Excel, Chrome River a plus
</p></li><li><p>Comfortable with calendar management and scheduling.
</p></li><li><p>Exemplary customer service and collaborations skills, with the ability to work well within a team.
</p></li><li><p>Demonstrate initiative, independent thinking and creative problem solving.
</p></li><li><p>Proven ability to work independently while maintaining a high level of efficiency.
</p></li><li><p>Capability to handle multiple tasks simultaneously and see projects through to completion.
</p></li><li><p>Ability to lift or move 40 lbs. or greater
</p></li><li><p>Ability to grasp, lift or carry packages on a standard wheeled cart with a load capacity of 75 lbs.
</p></li><li><p>Ability to walk, bend, kneel, stand or sit for an extended period of time
</p></li><li><p>Shift is 8-5, but may need to come in earlier, stay later or work OT occasionally. Flexibility is required.
</p></li></ul><p></p><p>The Compensation range for this role is up to 27.50 per hour USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications.
</p><p></p><p>This position is part of the Opensity Solutions team. For Information on Opensity&rsquo;s benefits please visit opensitybenefits.com .<br>
</p><p></p><p>Opensity is a technology‑enabled managed services organization that helps leading law firms and professional services organizations modernize how their operations run <b>. </b>We bring together talented people, innovative technology, and integrated services to create scalable, efficient environments where teams can do their best work and grow their careers.
</p><p></p><p><b>It is Opensity&rsquo;s policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual&rsquo;s race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Opensity&rsquo;s policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition, Opensity will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Opensity is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Opensity will consider for employment qualified applicants with arrest and conviction records.</b></p></div>

Law Firm Operations/Administrative Assistant

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