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case administrator (legal support) Jobs in Houston

case administrator (legal support)

hoa receptionist

records administrator law firm

Cheryl Garcia & Company

<div>
 
 
 This position is full-time working in the office for a law firm in the Greenway Plaza area of Houston. Position is responsible for assisting with maintenance of records by reviewing, analyzing, and coding documents for electronic filing in accordance with proper Records Management, Firm and Client policies and procedures, with potential for additional responsibilities.
 
 
 
 
 
 <ul>
 <li>
 
 Collect and sort Client documents for electronic filing
 
 </li>
 <li>
 
 Review, analyze, and code Client documents for electronic filing
 
 </li>
 <li>
 
 Work with Legal Assistants, Project Assistants, Secretaries, and Attorneys as necessary to properly code Client documents for electronic filing
 
 </li>
 </ul>
 
 
 
 
 
 Must have experience with Microsoft Office, in particular Excel, Word &amp; Outlook. Experience with Adobe Acrobat is also required. Previous law firm experience is strongly preferred.
 
 
</div>

Records Administrator/Law Firm

The Shariff Law Firm, PLLC.

We are a fast-growing Houston-based personal injury law firm dedicated to helping injured clients recover and rebuild their lives. Our team is passionate about delivering exceptional legal representation while maintaining a client-first culture.Our firm is proud to be an official partner of the Houston Texans, reflecting our commitment to the Houston community both inside and outside the courtroom. Through community events, partnerships, and outreach initiatives, we strive to make a meaningful impact across the city we serve.We are seeking a highly organized, proactive Personal Injury Case Manager to manage a caseload of personal injury matters from intake through settlement. This role is ideal for someone who thrives in a fast-paced environment and is passionate about guiding clients through the legal process.Case Management<ul><li>Manage a caseload of personal injury matters from intake through settlement or litigation transfer.</li><li>Maintain accurate case documentation within the firm&rsquo;s case management system.</li><li>Monitor case progress and ensure deadlines are met.</li><li>Identify treatment gaps and proactively assist clients in coordinating appropriate medical care.</li></ul>Client Communication<ul><li>Serve as the primary point of contact for clients.</li><li>Provide regular case updates and maintain strong client relationships.</li><li>Respond to client inquiries via phone, email, and text in a timely and professional manner.</li><li>Educate clients on the personal injury claims process.</li></ul>Medical Records &amp; Treatment Coordination<ul><li>Coordinate medical treatment under Letters of Protection (LOPs).</li><li>Request, review, and organize medical records and billing.</li><li>Track medical treatment status and identify outstanding documentation.</li></ul>Insurance &amp; Claim Management<ul><li>Communicate with insurance adjusters regarding claim status.</li><li>Assist in compiling documentation for settlement demand packages.</li><li>Verify insurance coverage and claim details.</li></ul>Administrative &amp; Legal Support<ul><li>Draft correspondence and assist with case documentation.</li><li>Maintain organized digital case files.</li><li>Assist attorneys and legal staff with case preparation as needed.</li></ul>Qualifications<ul><li>2+ years experience in personal injury case management (pre-litigation preferred).</li><li>Strong knowledge of Texas personal injury claims process.</li><li>Experience handling motor vehicle accident cases and insurance claims.</li><li>Excellent communication and client service skills.</li><li>Ability to manage 50&ndash;100+ active cases depending on complexity.</li><li>Proficiency with legal case management software (e.g., CasePeer)</li><li>Bilingual English/Spanish preferred but not required.</li></ul>Why Join Our Team?<ul><li>Work with a growing, high-impact Houston personal injury firm</li><li>Opportunity to contribute to cases that truly change clients&rsquo; lives</li><li>Participate in community initiatives and events through our Houston Texans partnership</li><li>Collaborative culture focused on growth, performance, and client care</li></ul>If you are passionate about helping injured clients and want to grow your career with a dynamic Houston law firm, we encourage you to apply.Pay: $22.00 - $27.00 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Free parking</li><li>Paid sick time</li><li>Paid time off</li></ul>Work Location: In person

Personal Injury Case Manager

Porter Law Firm

<div>
 
 
 OVERVIEW
 
 
 
 Established in 2009, Porter Law Firm provides a full range of legal services for everything from business, real estate, corporate development, property owners' association law, and litigation, to tax and estate planning. While we bring incredible depth and breadth of experience representing our clients and their legal matters, our passion is our ability to offer our clients not just legal representation, but a strategic partner committed to understanding their needs and safeguarding their assets. This is why so many of our clients return to us &mdash;they know the benefit of a personalized, hands-on approach to representation.
 
 
 
 
 
 
 THE POSITION
 
 
 
 Porter Law Firm is a busy, fast-paced law firm seeking a candidate to serve as the front desk receptionist. They will be responsible for general administrative duties, including managing the phone, visitors, schedules, and certain intake processes.
 
 
 The receptionist will report to the firm's HOA manager in Houston.
 
 
 
 
 
 
 ESSENTIAL DUTIES AND TASKS
 
 
 
 ● Attention to detail with a strong customer service mentality
 
 
 ● Ability to manage multiple deadlines and priorities
 
 
 ● Answer phones, return messages, manage deadlines
 
 
 ● Type and file basic legal documents and correspondence
 
 
 ● Assist in client intake, including administrative onboarding procedures
 
 
 
 
 
 
 DESIRED QUALITIES AND QUALIFICATIONS
 
 
 
 ● Proficient with MS Office
 
 
 ● Able to maintain a full-time, in-person working schedule
 
 
 ● Associate&rsquo;s degree or greater
 
 
 ● 1-3 years experience
 
 
 ● Keen eye for detail and ability to meet deadlines
 
 
 ● Strong organizational skills and ability to juggle multiple projects and priorities under deadlines
 
 
 ● Strong writing and communication skills with extreme attention to detail
 
 
 ● Approachable, customer service mentality
 
 
 
 
 
 
 BENEFITS
 
 
 
 Full-time position, paid time off, collegial working environment
 
 
 Job Type: Full-time
 
 
 
</div>

HOA Receptionist

Roberts Markel Weinberg Butler Hailey PC

<div>Description:

RMWBH is seeking a motivated Associate with 3+ years of practical litigation experience to join our Galleria office.
The associate in this position will be responsible for supporting all aspects of litigation, including discovery, depositions, motion practice, and trials. Travel within the state is required. Prior insurance defense experience and/or jury trial experience is a plus.
Candidates should be well-organized, and able to assist with management of a high-volume caseload. Our firm relies on the ability of each person to work well in a teamwork-driven environment, managing fluctuating priorities and deadlines with ease.
RMWBH boasts a diverse and sophisticated client base and has offices across the State of Texas.
Requirements:

Requirements:<ul><li>
Juris Doctor. Must be licensed to practice law in the State of Texas;</li><li>
Travel required on occasion including flying.</li><li>
Excellent oral and written communication skills are required;</li><li>
Excellent analytical and writing skills are required.</li></ul>
In addition, RMWBH offers:<ul><li>
Collegial and down to earth atmosphere where attorneys enjoy lunches and happy hours together as well as outside work events;</li><li>
Opportunities for advancement with a realistic track to Shareholder.</li></ul>
Benefits: Some of our most popular additional benefits at our Firm include: flexible working environment, remote working, paid lunches, paid parking, and a wellness program which includes Corporate sponsored Lifetime Fitness memberships or gym reimbursements.
Compensation is based on experience. Bonus eligible. Firm benefits include 401(k) with matching, medical, dental, vision, supplemental policies, long term care, identity theft and legal services, life insurance, and pet insurance. The firm offers parental leave.
Roberts Markel Weinberg Butler Hailey PC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
RMWBH has been recognized as one of Houston&rsquo;s Best Places to Work&trade; and Houston&rsquo;s Best and Brightest Companies to Work For&trade;.</div>

Litigation Associate Attorney - Insurance Defense

Oaks, Hartline & Daly LLP

<div>
 
 
 Company Description
 
 
 
 Oaks, Hartline &amp; Daly, LLP (OHD) is a distinguished law firm specializing in estate and gift planning, probate and estate administration, trust administration, and business structuring tailored to tax considerations. We are seeking a Receptionist/Administrative Assistant to join our law firm. This role is vital in ensuring smooth daily operations by managing front desk responsibilities, maintaining accurate filing systems, and providing exceptional customer support. The ideal candidate is a polished professional who will interact with clients and be the first point of contact for visitors to the firm. This position offers an opportunity to work in a dynamic environment where attention to detail and organizational skills are essential for success. Hours are 9:00 a.m. to 5:30 p.m. Monday through Thursday and 9:00 a.m. to 4:00 p.m. Friday.&nbsp;&nbsp;A high level of professionalism and confidentiality is required.
 
 
 
 Responsibilities:
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Greet visitors and clients in a courteous and professional manner&nbsp;
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Answer incoming calls, screen and route them to attorneys or staff, take accurate messages, and handle inquiries professionally
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage calendar appointments for attorneys, confirm meetings, and coordinate conference rooms
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Handle incoming and outgoing mail, packages, and correspondence
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Prepare documents for client meetings
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Record and store client information and documents
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Maintain accurate filing systems both electronically and physically
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Organize and maintain office common areas
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain office equipment as needed
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain the strictest level of client confidentiality
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Offer exceptional customer service by addressing inquiries promptly and professionally
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform any other tasks or functions deemed necessary to the daily operations of the firm
 
 
 &ZeroWidthSpace;
 
 Qualifications:
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Previous experience as a receptionist or administrative assistant in the legal field preferred
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to prioritize and multitask
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Excellent written and verbal communication skills
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Excellent organizational skills, time management skills, and attention to detail
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong phone contact handling skills and active listening
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Proficient with technology and ability to learn our software systems
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to act with integrity, professionalism, and confidentiality
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Self-motivated with excellent interpersonal skills
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong customer service skills with a friendly demeanor and professional appearance
 
 
 
 Benefits:
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Medical
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Short-term Disability
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Long-term Disability
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Voluntary Coverage including Dental, Vision, and Aflac
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Paid Time Off (varies depending on years of service)
 
 
 
 Job Type:
 
 &nbsp;Full-time
 
 
 
 Work Location:
 
 &nbsp;In person
 
 
 
 Pay:
 
 &nbsp;$18.00 - $23.00 per hour&nbsp;
 
 <li>
 
 </li>
</div>

Receptionist/ Administrative Assistant

Houston Forensic Science Center

<div>Job Description: 
 
Shift: First Shift 
Under the direction of the General Counsel and Director of Government Affairs (GC DGA), the primary job duty of the Paralegal is to provide support to the Legal Division, and as requested, to forensic sections and business departments, in furtherance of their compliance with legal obligations. Primary support will be in assisting HFSC attorneys and the Public Information and Records Management Officer in complex administrative tasks related to legal research, writing, review, analysis, and compliance. Specific duties may include, but are not limited to, the following:<div>
Legal Division Support&bull; As directed by the GC DGA, assist legal department with tasks in support of legal projects and duties, including but not limited to, contract review and drafting, legal research, editing and drafting legal documents and presentations. 
<ul><li>Utilizes a variety of sources such as statutes, recorded judicial decisions, and legal articles to research and analyze legal topics.</li><li>Drafts and edits legal documents such as briefs, pleadings, memorandums, presentations and motions.</li><li>Assists attorneys with depositions, witness interviews, discovery, and investigations in preparation for court appearances and administrative hearings.</li><li>Serve as contracts administrator for the Contracts Lifecycle Management System (CLMS), screening requests, managing user accounts, tracking review turnaround times through monthly and annual reports, responding to, and fixing system errors or referring errors to designated technical support resources. Provide assistance to the HFSC Public Information Officer in fulfilling records requests subject to the Public Information Act, including, but not limited to redacting records, drafting letters to the Texas Attorney General, and researching previous Open Records letter rulings and decisions from the Texas Attorney General's Office.</li><li>As requested, assist with compilation and review of complex discovery and records requests.</li><li>Assist with the post-conviction review team and workflow, serving as the post-conviction monitor when requested, researching cases, and providing updates to the team as needed.</li><li>Process expunctions and ensure appropriate documents are filed with the court and/or submitted to the parties, including, but not limited to logging, researching, and drafting and filing signature pages and waivers.</li><li>Assist in processing requests for HFSC forensic services and drafting outsourcing agreements under the guidance of the GC DGA.</li><li>Assist with Board meeting materials including drafting action item summaries, conducting research for agenda items, and serving as Board Secretary in the absence of the appointed Board Secretary.</li><li>Provide significant assistance to the HFSC Records Management Officer in administrative tasks related to records management projects.</li><li>Perform tasks in support of HFSC's overall records management processes, including but not limited to records audits, tracking, filing, cataloging, scanning, inventorying, and other related tasks.</li><li>Provide support to the Government and Public Affairs team, including but not limited to preparing documents and compiling data for meetings with elected and appointed officials as well as stakeholder leadership teams.</li><li>Recommends innovative new processes that will benefit the division.</li><li>Serve as s notary public for the organization.</li></ul> 

Forensic Section Support 
 
&bull; As assigned or approved by the GC DGA, provide support and assistance to HFSC's seven (7) forensic sections, in furtherance of each section's compliance with legal obligations, including fulfilment of discovery request and subpoenas for records.&bull; Provide requested updates on court status and case disposition to sections to assist in resolution of pending records, subpoenas, and casework requests. &bull; Analyze and report subpoena tracking data, as requested.</div> 
Experience and Skills:MINIMUM EDUCATIONAL REQUIREMENTSBachelor's degree in a related field is required. Paralegal certification is required, or ability to obtain certification within 12 months of hire from approved certification program. Failure to obtain certification will result in demotion, reassignment, or termination if no position exists for which the individual is qualified. 
MINIMUM EXPERIENCE REQUIREMENTS&bull; Minimum of 2 years previous experience in a similar industry is required. Similar industries include experience in a legal department or law office, government, forensic laboratory (records department), court, or a county or district clerk's office. Experience need not be as a paralegal.&bull; Experience in Harris County Criminal Justice System and/or a forensic laboratory environment is a plus. 
KNOWLEDGE AND SKILL REQUIREMENTS&bull; Demonstrated skill in oral and written communication.&bull; Ability to manage multiple projects with quick turnaround times simultaneously.&bull; Excellent attention to detail, laser focus on quality, and ability to consider the big picture.&bull; Excellent stakeholder management and interpersonal skills, including the confidence to interact with and influence personnel at all levels.&bull; Demonstrated ability to use complex analytical skills to select and execute duties. &bull; Demonstrated skills in listening, responsiveness, flexibility, initiative, decision-making, and conflict resolution.&bull; Demonstrated proficiency in Office Suite products; specifically, Microsoft TEAMS and Office 365.&bull; Motivated self-starter requiring minimal guidance yet possessing ability to know when to ask for help&bull; Strong initiative as well as excellent teamwork, creative thinking and problem-solving skills&bull; Demonstrated ability to develop innovative solutions to problems&bull; Excellent organization skills&bull; Desire to learn the organization operations as well as the culture of HFSC; ability to quickly assess risk and provide meaningful mission focused guidance. 
 
Job Benefits:
Houston Forensic Science Center offers a competitive benefit and salary package. 
 
From: Houston Forensic Science Center</div>

Paralegal

Baker Tilly

<div><h1 class="jobSectionHeader">Overview</h1>
Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world&rsquo;s leading financial centers &ndash; New York, London, San Francisco, Los Angeles, Chicago and Boston. Baker Tilly Advisory Group, LP and Baker Tilly US, LLP (Baker Tilly) provide professional services through an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations and professional standards. Baker Tilly US, LLP is a licensed independent CPA firm that provides attest services to its clients. Baker Tilly Advisory Group, LP and its subsidiary entities provide tax and business advisory services to their clients. Baker Tilly Advisory Group, LP and its subsidiary entities are not licensed CPA firms.
Baker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Visit bakertilly.com or join the conversation on LinkedIn, Facebook and Instagram.
Please discuss the work location status with your Baker Tilly talent acquisition professional to understand the requirements for an opportunity you are exploring.
Baker Tilly is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status, gender identity, sexual orientation, or any other legally protected basis, in accordance with applicable federal, state or local law.
Any unsolicited resumes submitted through our website or to Baker Tilly Advisory Group, LP, employee e-mail accounts are considered property of Baker Tilly Advisory Group, LP, and are not subject to payment of agency fees. In order to be an authorized recruitment agency (&quot;search firm&quot;) for Baker Tilly Advisory Group, LP, there must be a formal written agreement in place and the agency must be invited, by Baker Tilly's Talent Attraction team, to submit candidates for review via our applicant tracking system.<h1 class="jobSectionHeader">
Job Description:</h1> 
Baker Tilly, one of the fastest growing CPA advisory firms in the nation, has an incredible career opportunity for a Tax Experienced Associate- Real Estate Property Tax to join our growing State &amp; Local Tax (SALT) practice in Dallas, TX! 
 
Our SALT practice is made up of professionals across the U.S., providing a full spectrum of services including Income &amp; Franchise tax, Sales &amp; Use tax, Real &amp; Personal Property tax, Unclaimed Property and Voluntary Disclosure &amp; Remediation by industry needs. As a member of this talented team, you will help clients capitalize on strategic ideas and planning techniques that ensure state and local tax compliance, reduce expenses and enhance cash flow.
Candidates for the Associate position must possess a successful track-record of experience in the real estate Property Tax market. Candidates must be able to work in a deadline driven, fast-paced, and dynamic work environment. Responsibilities include but are not limited to appealing assessment notices, property valuation, and tax filings. The Associate is responsible for ensuring client appeals are handled appropriately and working with the team to apply proper valuation methodologies.
Essential Duties and Responsibilities<ul><li>
Manage property tax filings in multiple states</li><li>
File appeals, maintain appeal calendar, and attend hearings</li><li>
Successfully navigate Freeport Exemption filings where applicable</li><li>
Negotiating with assessors on multi-state portfolios</li><li>
Consistently exceed client service expectations</li><li>
Manage and motivate staff to achieve desired results</li></ul><ul><li>
Attain mastery of software updates and changes, specifically OneSource/PTMS</li><li>
Develop and preserve positive relationships with assessors and clients</li><li>
Create and update files and records, while tracking tax appeal deadlines</li><li>
Verify that values fall within established guidelines</li><li>
Maintain hearing schedules as required</li><li>
Manage the processing of tax bills timely and accurately</li></ul><ul><li>
Participate in team projects by taking ownership of assignments</li><li>
Ensure all team matters are completed in a timely manner</li><li>
Commitment to working in a dynamic, deadline driven environment</li></ul>
Requirements:<ul><li>
Highly detail oriented</li><li>
Strong analytical and technical skills</li><li>
Ability to work independently with minimum supervision</li><li>
Excellent Communication Skills</li></ul>
Education and Qualifications<ul><li>
Bachelor&rsquo;s degree in Accounting, Business Administration, Finance, or related field preferred</li><li>
Desire to pursue CMI.</li><li>
Advanced skills in Microsoft Word and Excel</li><li>
Excellent verbal and written communication skills</li><li>
Ability to meet travel requirements of the job</li><li>
Previous OneSource/PTMS software experience is required</li></ul>
The pay rate ranges for this position are listed below. Actual compensation is influenced by a variety of relevant factors including but not limited to applicant&rsquo;s skills, prior experience, qualifications, degrees, professional certifications, work arrangements and geographic location. Baker Tilly offers a comprehensive compensation and benefits package to eligible employees.
In Dallas &amp; Frisco, TX: pay rate range is $73,730 to $96,780
In Houston, TX: pay rate range is $77,240 to $101,390</div>

Tax Experienced Associate- Real Estate Property Tax

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