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mobile business office manager (on-site, travel required) Jobs in Boston

remote travel scheduling assistant no experience needed

Careers In Travel | Destination Planners

<div>
 
 Job Title
 
 
 
 
 Travel Scheduling Assistant (Remote)
 
 
 
 
 About Us
 
 
 
 We take pride in helping travelers simplify the planning process by connecting them with the perfect accommodations. We specialize in hotel and resort bookings, offering personalized service to clients seeking everything from romantic escapes to group getaways. Our team is passionate about making travel stress-free, seamless, and memorable.
 
 
 
 Position Overview
 
 
 
 We are seeking a friendly, goal-oriented
 
 Travel Scheduling Assistant (Remote)
 
 to support our hotel booking team. In this fully remote role, you&rsquo;ll connect with prospective clients, schedule consultations, and introduce them to our travel planning services. This is a great opportunity for someone who enjoys interacting with people, is comfortable working remotely, and is passionate about the travel industry.
 
 
 
 Key Responsibilities
 
 
 
 Reach out to potential clients via phone, email, and social media to introduce our hotel booking services
 
 
 Qualify leads and schedule appointments for travel advisors and hotel specialists
 
 
 Maintain accurate records of outreach, client interactions, and appointment status
 
 
 Respond to basic inquiries and direct more detailed questions to the appropriate team member
 
 
 Follow up on previous contacts to ensure continued interest and engagement
 
 
 Collaborate with the team to optimize outreach efforts and improve lead conversion
 
 
 
 Qualifications
 
 
 
 Excellent communication skills (verbal and written)
 
 
 Comfortable speaking with clients via phone or video platforms
 
 
 Highly organized with strong time management skills
 
 
 Friendly, professional, and client-focused demeanor
 
 
 Basic computer proficiency and experience using online calendars or CRM tools
 
 
 Self-motivated and able to work independently in a remote environment
 
 
 Must be 18 or older with reliable internet access and a personal computer
 
 
 Interest in travel, hospitality, or customer service a plus
 
 
 
 What We Offer
 
 
 
 Flexible remote schedule
 
 
 Comprehensive training and support
 
 
 Opportunities for growth into travel planning or sales roles
 
 
 Access to travel industry resources and perks
 
 
 A supportive and engaging team environment
 
 
 
 Work Environment
 
 
 
 This role is fully remote and requires strong self-management and communication. Ideal for those who enjoy building connections and supporting a team dedicated to providing exceptional travel service.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Remote | Travel Scheduling Assistant | No Experience Needed

Daley And Associates, LLC

<div>
 
 
 
 
 
 Executive Assistant
 
 
 
 
 
 We are currently seeking candidates for an Executive Assistant opportunity with a global investment firm based in Boston, MA. &nbsp;The Executive Assistant will be responsible for proactive calendar management, coordinating domestic and international travel, preparing reports and presentations, and providing additional support as needed.&nbsp;The ideal candidate will have 0-2+&nbsp;years of administrative experience, preferably in financial services.&nbsp;
 
 
 
 
 
 
 
 
 This is an 8+ month contract opportunity, paying between $27-$33 / hour (depending on experience) This role supports a hybrid work model (4 days onsite, 1 day remote).
 
 
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 &bull; Manage complex and ever-changing calendars across multiple time zones, coordinating meetings and resolving scheduling conflicts proactively.
 
 
 &bull; Arrange and manage detailed domestic and international travel, including itineraries, accommodations, and expense reporting.
 
 
 &bull; Prepare meeting materials, client presentations, and daily team packets; collaborate with guest speakers and internal stakeholders.
 
 
 &bull; Oversee logistics for meetings and events, including room scheduling, catering, and technology setup.
 
 
 &bull; Partner with administrative peers and senior leadership to ensure seamless communication and workflow across departments.
 
 
 &bull; Provide additional support as needed.
 
 
 
 
 
 
 
 
 
 Qualifications:
 
 
 
 
 &bull; Bachelor&rsquo;s degree required.
 
 
 &bull; 0-2+ years of administrative experience in a professional services environment; investment management or financial services experience preferred.
 
 
 &bull; Advanced proficiency in Microsoft Office Suite and comfort with learning new systems and tools.
 
 
 &bull; Strong attention to detail and organizational skills with the ability to manage competing priorities.
 
 
 &bull; Excellent communication, interpersonal, and problem-solving abilities.
 
 
 &bull; Professional presence, discretion, and a collaborative mindset.
 
 
 &bull; Flexible and adaptable with a positive, proactive attitude.
 
 
 
 
 
 
 
 
 For immediate consideration, interested and qualified candidates should send their resume to Jackson at jnichols@daleyaa.com.
 
 
 
 
 
 
 
 
 
 
 
 &nbsp;
</div>

Executive Assistant

<div>
 
 
 
 
 
 Administrative Assistant - Boston, MA (Hybrid)
 
 
 
 
 
 
 
 
 
 We are currently seeking candidates for an Administrative Assistant opportunity at a highly successful Investment Management firm located in Boston, MA. The Administrative Assistant will provide comprehensive administrative support to 2-3 senior leaders. Core responsibilities include managing complex calendars, travel arrangements (domestic/international), meeting preparation and coordination, internal/external correspondence, vendor relations, and expense reporting.
 
 
 
 
 
 
 
 
 This is a 6+ month contract-to-hire opportunity paying between $30-34/hour (depending on experience). This role supports a hybrid work model (onsite 3 days/week and remote 2 days/week).
 
 
 
 
 
 
 
 
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 
 
 
 Provide comprehensive administrative support for 2-3 senior leaders, leveraging a proactive, detail-oriented, and solutions-oriented approach to day-to-day operations.
 
 
 
 </li>
 <li>
 
 
 
 Perform complex calendar management and scheduling via Microsoft Outlook.
 
 
 
 </li>
 <li>
 
 
 
 Oversee travel arrangements and travel itineraries for domestic and international travel
 
 
 
 </li>
 <li>
 
 
 
 Handle meeting coordination and preparation, ensuring seamless logistical coordination and meeting execution.
 
 
 
 </li>
 <li>
 
 
 
 Prepare and deliver reporting, meeting materials, and project status updates while ensuring timeliness and accuracy.
 
 
 
 </li>
 <li>
 
 
 
 Manage internal and external correspondence.
 
 
 
 </li>
 <li>
 
 
 
 Assist with new-hire onboarding processes, including communicating with IT to order/request new-hire equipment.
 
 
 
 </li>
 <li>
 
 
 
 Manage vendor relationships and vendor communication related to daily activities, event coordination, and meeting logistics (including catering).
 
 
 
 </li>
 <li>
 
 
 
 Assist with event planning and work collaboratively with internal/external partners to deliver seamless coordination and execution.
 
 
 
 </li>
 <li>
 
 
 
 Perform expense reporting.
 
 
 
 </li>
 <li>
 
 
 
 Provide additional support as needed.
 
 
 
 </li>
 </ul>
 
 
 
 
 Qualifications:
 
 
 
 
 <ul>
 <li>
 
 
 
 Bachelor&rsquo;s degree (required).
 
 
 
 </li>
 <li>
 
 
 
 3-5+ years of experience in an administrative assistant, executive assistant, or related administrative support role.
 
 
 
 </li>
 <li>
 
 
 
 Previous experience in investment management, financial services, or a similar industry preferred.
 
 
 
 </li>
 <li>
 
 
 
 Proven record of success in managing complex calendars and scheduling using Microsoft Outlook.
 
 
 
 </li>
 <li>
 
 
 
 Strong experience coordinating travel arrangements (domestic and international).
 
 
 
 </li>
 <li>
 
 
 
 Proficiency in Microsoft Office Suite: Word, PowerPoint, Excel, and Outlook.
 
 
 
 </li>
 <li>
 
 
 
 Demonstrated ability to manage competing priorities and deadlines while adapting to evolving needs.
 
 
 
 </li>
 <li>
 
 
 
 Proactive, detail-oriented, and solutions-oriented approach.
 
 
 
 </li>
 <li>
 
 
 
 Excellent communication (written and verbal) and interpersonal skills.
 
 
 
 </li>
 <li>
 
 
 
 Record of success overseeing project timelines and deliverables while ensuring clear communication throughout project processes.
 
 
 
 </li>
 </ul>
 
 
 
 For immediate consideration, interested and qualified candidates should send their resume to Jenny at jfriedman@daleyaa.com.
 
 
 
</div>

Administrative Assistant

Clean Energy Ventures

<div>JOB OPENING: Office Coordinator
Hybrid with weekly travel into Boston Office
We&rsquo;re a different kind of climate tech VC firm: we lean into complex technologies, we transform strong technical teams into strong commercial teams, and we have a 20-year track record of investments. We invest in multifaceted &mdash; often hardtech &mdash; solutions that will enable decarbonization at massive scale, then provide hands-on guidance to guide our startups&rsquo; successes.
Our team is transparent, growth-oriented, and inclusive. We believe in the work we&rsquo;re doing to help human civilization thrive sustainably and the power of the technologies and people we invest in.
Role Overview 
The Office Coordinator is responsible for the smooth day-to-day operation of CEV&rsquo;s Boston Headquarters and our hybrid/remote team. This role focuses on site operations, scheduling, calendars, vendor coordination, and administrative execution, and serves as the first point of contact for many inbound needs. 
The Office Coordinator ensures that the entire office environment (both in-person and remotely) functions smoothly. This includes maintaining a welcoming and productive environment for team members, guests, and partners; coordinating logistics for meetings and events; and ensuring virtual and hybrid meetings are well organized and coordinated. The role supports executives and team members by managing shared calendars, scheduling meetings across multiple time zones, and assisting with travel coordination and expense processing across the team. 
This individual will also be responsible for liaising with the coworking space provider, IT and service vendors, and other partners to ensure smooth daily operations. They will play an important role in coordinating onsite activities such as interviews, partner meetings, and portfolio events, while supporting internal communication and team organization. 
This is a highly visible position within the firm, best suited for someone who is detail-oriented, organized, and proactive. The ideal candidate thrives in a collaborative environment, anticipates needs before they arise, and takes ownership of creating an efficient, positive, and well-managed hybrid workplace that supports the broader mission of Clean Energy Ventures. 
Key Responsibilities<ul><li>
Manage day-to-day office logistics, facilities, and hospitality standards</li><li>
Own and maintain up-to-date calendars for firm executives, and for team-wide virtual meetings</li><li>
Own a variety of vendor relationships, including coworking, software providers and IT</li><li>
Serve as the first stop for general inbound inquiries, understanding and directing urgent and important communications</li><li>
Assist with team travel arrangements around special events</li><li>
Manage physical mail and process invoices as needed</li><li>
Support the timely completion and processing of expense reports across the firm monthly in coordination with the Finance &amp; Accounting Associate</li><li>
Provide venue and onsite coordination support for a variety of events, including professional networking events, hybrid pitch meetings, portfolio onboarding, and more.</li><li>
Provide event coordination and investment pipeline support to our sister organization, Clean Energy Venture Group, as needed and in coordination with their Executive Managing Director</li></ul>
Qualifications &amp; Experience:
Qualified candidates will possess a strong combination of the following:<ul><li>
Uncompromising integrity and professionalism, with a demonstrated reputation for discretion, reliability, sound judgment, and follow-through in high-trust environments</li><li>
Strong emotional intelligence and interpersonal skills, enabling effective collaboration across a diverse, mission-driven team and with external partners, executives, and visitors</li><li>
Proven ability to manage multiple priorities simultaneously, maintaining accuracy, responsiveness, and calm under shifting deadlines and competing demands</li><li>
Experience supporting executives and teams in a fast-paced, hybrid or distributed workplace, including calendar management, scheduling across time zones, and administrative coordination</li><li>
Demonstrated ability to own operational details end-to-end, including vendor coordination, facilities or coworking relationships, travel logistics, and day-to-day office operations</li><li>
Strong written and verbal communication skills, with the ability to triage inbound requests, communicate clearly and professionally, and ensure timely follow-up</li><li>
Prior experience in an administrative assistant, office coordinator/manager, or operations support role, ideally within a professional services, investment, startup, or mission-driven organization</li><li>
Highly organized and detail-oriented, with comfort managing administrative processes such as expense reporting, invoice processing, and document handling</li></ul>
When in doubt if you meet all these requirements, please apply!
Compensation &amp; Benefits
We provide competitive and holistic compensation to all our team members, including:<ul><li>
Competitive salary</li><li>
Carried interest (i.e., a share in the profits from fund performance)</li><li>
401(k) and additional retirement plan benefits</li><li>
Healthcare coverage or healthcare coverage subsidy</li><li>
Unlimited vacation policy, mental health personal days, generous sick leave, plus a week-long winter break at the end of December</li><li>
Paid parental leave and medical leave of up to 20 weeks; short and long term disability</li><li>
Work from home office stipend and cell phone stipend</li></ul>
Clean Energy Ventures operates in a hybrid work environment when health and safety regulations permit. This role can be fulfilled remotely, with the expectation of semi-monthly travel.
Closing Statement
At Clean Energy Ventures we aim to identify and manage our own unconscious biases in the hiring process and otherwise. We encourage all qualified applicants from any background to apply for this role.
Above and beyond discrimination/harassment based on &ldquo;protected categories,&rdquo; Clean Energy Ventures also strives to prevent other, subtler forms of inappropriate behavior (e.g., stereotyping) from ever gaining a foothold in our team. Whether blatant or hidden, barriers to success have no place at Clean Energy Ventures.
Clean Energy Ventures is an equal opportunity employer, and will not discriminate in terms of recruitment, progression and terms and conditions of work on the basis of personal characteristics unrelated to inherent job requirements including gender, race, color, disability, political opinion, sexual orientation, age, religion, origin, and marital status. 

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Office Coordinator

Boston Children's Hospital

<div><div><div><div>84627BR</div>
</div><div><div>Pediatrics-Allergy and Immunology
</div></div><div>Job Posting Description
<div>Position Summary/ Department Summary: 
 
Dr. Rima Rachid, Associate Professor of Pediatrics at Harvard Medical School and Director of the Food Allergy Program at Boston Children&rsquo;s Hospital is seeking a new Clinical Research Study Assistant (CRA) for her investigative work in the Division of Allergy &amp; Immunology. The CRA will coordinate multiple food allergy research studies, including but not limited to randomized controlled interventional trials on biologics and fecal microbiota transplantation in food allergy, a food allergy biorepository, studies on novel biomarkers in food allergy. The applicant should be communicative, highly efficient and well-organized with excellent attention to detail and ability to work independently and harmoniously with the research team. 
 
Key Responsibilities:<ul><li>
Screening, recruiting, and consenting study subjects</li><li>
Acting as a liaison between the research team and study subjects and families to ensure continued information exchange, safety, and support.</li><li>
Managing study-related communication between multiple parties, including the Principal Investigator, nursing staff, research pharmacy, federal and corporate sponsor</li><li>
Study documentation, data management and coordinating the scheduling of patient visits.</li><li>
Document preparation and review for the Institutional Review Board (IRB)</li><li>
Processing and storing blood and stool samples in the laboratory</li><li>
Other investigative and administrative duties, as necessary</li></ul> 

Minimum Qualifications 
Education:<ul><li>
Bachelor Degree in STEM or Pyschology is required.</li></ul> 

Experience:<ul><li>
No experience in clinical research necessary</li></ul></div>
</div><div>Status
<div>Full-Time</div>
</div><div>Regular, Temporary, Per Diem
<div>Regular
</div></div><div>Standard Hours per Week
<div>40
</div></div><div>Pay Range
<div>$41246.40-$61339.20 Annual</div>
</div><div>Office/Site Location
<div>Boston</div>
</div><div>Job Posting Category
<div>Research</div>
</div><div>Remote Eligibility
<div>Part Remote/Hybrid</div></div></div></div><div></div>

Clinical Research Assistant-Rachid Lab

Massachusetts Office of the Attorney General

<div>PARALEGAL 
 
 
GOVERNMENT BUREAU
TRIAL DIVISION 
 
The Attorney General&rsquo;s Office is looking for three (3) highly motivated paralegals to join the Trial Division within the Government Bureau. The Trial Division represents and defends the Commonwealth of Massachusetts, its agencies, and employees in a wide variety of civil lawsuits. 
Primary Duties :
<ul><li>Provide day-to-day paralegal and administrative support to Assistant Attorneys General and all aspects of their case requirements.
</li><li>Assist with fact gathering and conduct legal research to support case development.
</li><li>Attend client meetings, depositions (both in and outside the office), court hearings, and trials.
</li><li>Draft discovery documents and other pleadings.
</li><li>Organize and maintain files, including reviewing documents and exhibits.
</li><li>Support attorneys in preparing for hearings, depositions, meetings, and trials.
</li><li>Communicate with clients, attorneys, witnesses, court clerk's offices, and members of the public.
</li><li>Manage calendars, including the scheduling of critical dates, deadlines, and case-related appointments.
</li><li>Completing forms, prepare court documents for filing, and maintain case management system.
</li><li>Perform administrative and clerical duties, including processing all presentments, typing, filing, screening mail.
</li>Perform other duties, as required. 
<li>
</li></ul>Position Qualifications :
<ul><li>Prior civil litigation experience, preferred.
</li><li>Excellent written and verbal communication skills.
</li><li>Excellent organizational and time management skills.
</li><li>Self-starter with the ability to work in a fast-paced environment.
</li><li>Familiarity with Microsoft Office Suite (Word, PowerPoint, Excel).
</li><li>Working knowledge of Westlaw, preferred.
</li>Valid Massachusetts driver's license is preferred, as travel may be required to various courts, client, and opposing party locations and law offices. 
<li>
</li></ul>The successful candidate will be able to demonstrate a connection to the people and communities we serve and an interest in supporting a respectful, diverse, equitable, and inclusive work environment. 
Position Type : Full-Time/Non-Exempt. Our current hybrid model includes some remote workdays for most positions. 
Salary : $55,375 
The application deadline for this posting is May 15, 2026, at 5:00 PM (ET). 
 
Qualified individuals with disabilities are encouraged to apply. We will gladly assist applicants in need of accommodation. For assistance, contact the Human Resources Division at (617) 963-2932. 
Inquiries regarding position &amp; status may be made to :
Ellen Tierney, Managing Administrative Assistant
Trial Division
617-963-2358 
The Attorney General&rsquo;s Office is an Equal Opportunity Employer. As the representative of the Commonwealth and its residents, the Attorney General&rsquo;s Office strives to ensure that those working in our office reflect the diversity of the communities we serve. The Office encourages applicants from a broad spectrum of backgrounds to apply for positions.</div>

Paralegal | Trial Division

Explore 600+ Remote travel scheduling assistant no experience needed in Boston this May. Find roles across top companies and apply now to boost your career.

600 remote travel scheduling assistant no experience needed jobs In Boston

Remote | Travel Scheduling Assistant | No Experience Needed

Executive Assistant

Administrative Assistant

Office Coordinator

Clinical Research Assistant-Rachid Lab

Executive Assistant

Paralegal | Trial Division