administrative assistant

administrative assistant, executive Jobs in Miami

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clinical research coordinator 2 Jobs in Miami

clinical research coordinator 2

clinical research laboratory technician Jobs in Miami

clinical research laboratory technician

data entry assistant

research assistant

University of Miami

<div>
 
 Current Employees:
 
 
 
 If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
 
 
 The department of Medicine has an exciting opportunity for a full-time Research Support Specialist to work onsite on the UHealth campus. The Research Support Specialist performs a variety of duties involved in the collection, compilation, and documentation of research data related to the assigned research studies. The incumbent also assists with the implementation of daily study activities and provides statistical support to these activities.
 
 
 
 Core Job Functions
 
 
 
 <ul>
 <li>
 Researches, collects, analyzes, and synthesizes data and maintains databases.
 </li>
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 Conducts quality assurance checks, reports on the status of research activities, and submits monthly activity logs for protocol.
 </li>
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 Organizes and coordinates community working group meetings for protocol activities.
 </li>
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 Serves as primary point of contact for community partners and supervises and oversees research data collection at protocol venues in the community.
 </li>
 <li>
 Reviews study progress, identifies areas of opportunity, and recommends solutions.
 </li>
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 Prepares and updates study research procedures manuals.
 </li>
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 Assists with the preparation of grant proposals by processing regulatory documents for all institutions and offices involved.
 </li>
 <li>
 Contributes to the publication and presentation of significant results and writes and edits material for publication and presentation.
 </li>
 <li>
 Maintains research files and responds to phone calls on the research study phone line.
 </li>
 <li>
 Adheres to University and unit-level policies and procedures and safeguards University assets.
 
 
 
 </li>
 </ul>
 
 Department Specific Functions
 
 
 
 <ul>
 <li>
 Participate in community events and activities to increase awareness of the project
 </li>
 <li>
 Help design and implement culturally appropriate recruitment strategies
 </li>
 <li>
 Maintains effective lines of communications (phone/emails) with potential and enrolled participants to ensure adherence to study goals and objectives are met.
 </li>
 <li>
 Recruit and enroll participants into the study including obtaining informed consent, conducting interviews and questionnaire completion with research participants according to detailed procedures and guidelines
 </li>
 <li>
 Conducting basic examinations such as height, weight, automated blood pressure readings, and hip waist ratios according to detailed procedures and guidelines
 </li>
 <li>
 Entering data, assisting with the creation and maintenance of databases
 </li>
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 Sources and recruits study participants by using databases, social media, hospitals, mental health clinics, shelter programs, etc.
 </li>
 <li>
 Prescreens and evaluates candidates for study participation.
 </li>
 <li>
 Visits appropriate referral sources (i.e. hospitals, clinics, etc.) to market clinical studies/trials and conducts face-to-face screenings and assessments to determine eligibility; communicates with family or persons involved in participant&rsquo;s care.
 </li>
 <li>
 Provides analytical and well-documented recruiting reports to leadership
 </li>
 <li>
 Participating in ongoing UM and sponsor trainings
 </li>
 <li>
 Maintaining all required research certifications
 </li>
 <li>
 Assisting with other research and administrative activities as assigned.
 
 
 
 </li>
 </ul>
 
 
 This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
 
 
 
 
 
 Core Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in relevant field required
 </li>
 <li>
 Minimum 2 years of relevant experience required
 </li>
 <li>
 Experience with recruitment, intake forms, and research is highly desired
 
 
 
 </li>
 </ul>
 
 Knowledge, Skills and Attitudes:
 
 
 
 <ul>
 <li>
 Ability to communicate effectively in both oral and written form.
 </li>
 <li>
 Ability to handle difficult and stressful situations with professional composure.
 </li>
 <li>
 Ability to maintain effective interpersonal relationships.
 </li>
 <li>
 Ability to understand and follow instructions.
 
 
 
 </li>
 </ul>
 The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
 
 
 UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
 
 
 The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
 
 
 
 Job Status:
 
 
 
 Full time
 
 
 
 Employee Type:
 
 
 
 Staff
 
 
</div>

Research Support Specialist

QPS Holdings, LLC

<div><div><div>Do you want to be part of an organization that is making a difference in the lives of millions of people worldwide? If so, we want to hear from you! The Administrative Assistant is responsible for greeting visitors as well as answering and directing telephone calls. This individual will also help maintain the subject database while adhering to HIPAA and GCP guidelines. Other duties include ordering office supplies, maintaining the postage meter, and distributing and sending mail.</div><div></div><div> 
QPS&rsquo; Story:</div><div>
Since its inception, QPS has been assisting pharmaceutical, biotechnology and medical device companies with their drug development efforts by providing a full range of services, including Early Phase Clinical and Phase II &ndash; IV Clinical Research services. The QPS location in Miami, Florida is a multi-specialty research center employing clinical research professionals, including board-certified physicians, in a 32,000 square foot space. To meet the needs of our clients, we strive to employ talented, caring and committed individuals who will work collaboratively towards achieving our mission of improving human health and the quality of life.</div><div></div><div> 
Team members enjoy challenging and rewarding work, and are encouraged achieve their best. Underpinning the operation is a culture that values diversity, innovation, accountability, team work and a friendly atmosphere where performance is recognized and rewarded. We provide unique company benefits, training, and advancement opportunities. Most importantly, we value each of our team members as employees and as individuals.</div><div></div><div> 
If this sounds like your ideal work environment, then we would love to speak with you, so apply today!</div><div></div><div> 
Please visit our website (www.qps.com) for more information and to see all current openings.</div><div></div><div> 
The Job</div><ul><li>
Acknowledge any Patients/Subjects/Monitors/Site Visitors that have arrived and review sign-in sheet</li><li>
Print and review daily subject schedule</li><li>
Distribute and review intake forms to subjects</li><li>
Distribute voicemails and faxes</li><li>
Restrock paper in fax machines and copy machines in the morning and afternoon</li><li>
Pick up and distribute mail daily</li><li>
Order supplies on Mondays and Wednesdays (depending on workflow)</li><li>
Assist Clinical Conductor with payments and subject visits</li><li>
Assist with RSVP fingerprint system</li></ul><div></div><div> 
Requirements</div><ul><li>
High school graduate or equivalent required</li><li>
Must have excellent written and verbal communication skills in English and Spanish</li><li>
Must be computer literate with Microsoft Office proficiency and accurate typing skills</li></ul><div></div><div> 
Why You Should Apply</div><ul><li>
Great learning opportunities, especially for those new to the field. Our seasoned professionals are here to support and work with you to explore your learning potential and career goals.</li><li>
Bonuses and merit increases are a part of the QPS total rewards approach and are linked to individual, team and company performance.</li><li>
Solid Benefits package, including Company-matched 401(k), and Company-sponsored Group Life/AD&amp;D and Short and Long-term Disability Insurance</li></ul><div></div><div> 
QPS is an Equal Employment Opportunity/Affirmative Action Employer. In accordance with federal, state, and local laws, we recruit, hire, promote and evaluate all personnel without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, citizenship status, physical disability, protected veteran status, or any other characteristic protected by law. Job applicants and present employees are evaluated solely on ability, experience, and the requirements of the job. In addition, QPS, LLC is a federal contractor and desires priority referrals of protected veterans.</div></div></div><div></div>

Administrative Assistant

<div>
 
 Current Employees:
 
 
 
 If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position, please review this tip sheet.
 
 
 The University of Miami/UHealth Department of SCCC has an exciting opportunity for a Full Time Research Associate 1 (Myeloma) to work at the UHealth campus in Miami, Fl.
 
 
 
 Core Job Functions
 
 
 
 <ul>
 <li>
 Understands and interprets research protocols and procedures.
 </li>
 <li>
 Participates in the publication of significant results.
 </li>
 <li>
 Maintains an overview of relevant research findings.
 </li>
 <li>
 Ensures all research is undertaken according to good research practice.
 </li>
 <li>
 Keeps abreast of current publications relative to methods, techniques, and developments within the area of research.
 </li>
 <li>
 Collects, prepares, analyzes, dissects, and evaluates specimens or tissue cultures.
 </li>
 <li>
 Operates and maintains laboratory equipment. Performs a variety of routine assays, tests, and studies.
 </li>
 <li>
 Performs calculations to complete research test results, collects data, and performs statistical analysis of laboratory results.
 </li>
 <li>
 Adheres to University and unit-level policies and procedures and safeguards University assets.
 
 
 
 </li>
 </ul>
 
 
 This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.
 
 
 
 
 
 Qualifications
 
 
 
 
 CORE QUALIFICATIONS
 
 
 
 
 Education:
 
 
 
 Bachelor&rsquo;s Degree in relevant field required.
 
 
 
 Experience:
 
 
 
 
 No Prior Experience Required.
 
 
 
 
 Knowledge, Skills and Attitudes:
 
 
 
 <ul>
 <li>
 Skill in completing assignments accurately and with attention to detail.
 </li>
 <li>
 Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
 </li>
 <li>
 Ability to process and handle confidential information with discretion.
 </li>
 <li>
 Ability to work evenings, nights, and weekends as necessary.
 </li>
 <li>
 Commitment to the University&rsquo;s core values.
 </li>
 <li>
 Ability to work independently and/or in a collaborative environment.
 
 
 
 </li>
 </ul>
 
 Department Specific Functions
 
 
 
 The Research Associate 1 will support the Sylvester Myeloma Institute through activities dedicated 100% to a grant-funded research study. Primary responsibilities include chart abstraction, collection and entry of clinical research data, maintenance of study databases, and analysis of research findings to support study objectives, abstracts, and reporting requirements. The individual will work closely with investigators and research staff to ensure data accuracy, protocol compliance, and timely completion of grant-related deliverables and deadlines.
 
 
 The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.
 
 
 UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.
 
 
 The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.
 
 
 
 Job Status:
 
 
 
 Full time
 
 
 
 Employee Type:
 
 
 
 Staff
 
 
</div>

Research Associate 1 (Myeloma)

Advanced Pharma

Position OverviewWe are seeking a detail‑oriented and motivated Clinical Research Lab Technician to join our clinical research team. This role supports laboratory operations within early‑phase (Phase I) clinical trials, ensuring high‑quality sample handling, accurate data collection, and strict adherence to regulatory and safety standards. The ideal candidate brings hands‑on clinical research experience, strong organizational skills, and the ability to work in a fast‑paced environment.Key Responsibilities<ul><li>Perform specimen collection, processing, labeling, storage, and shipment according to study protocols and SOPs</li><li>Conduct routine laboratory procedures such as centrifugation, aliquoting, and pipetting</li><li>Maintain accurate and timely documentation in laboratory logs and study records</li><li>Assist with study setup, sample inventory, and quality control activities</li><li>Ensure compliance with GCP and all regulatory and safety guidelines</li><li>Collaborate with clinical staff, study coordinators, and investigators to support Phase I trial workflows</li><li>Monitor lab supplies and maintain a clean, organized, and compliant laboratory environment</li><li>Participate in training, audits, and continuous improvement initiatives</li></ul>Qualifications<ul><li>Experience in Phase I clinical research strongly preferred</li><li>Prior experience in a clinical, research, or laboratory setting required</li><li>Strong attention to detail, time‑management skills, and ability to follow complex protocols</li><li>Proficiency with laboratory equipment and electronic data systems</li><li>Bilingual (English/Spanish) strongly preferred</li><li>Ability to work flexible hours, including early mornings, nights and or weekends, depending on study needs</li></ul>Preferred Skills<ul><li>Experience with PK/PD sample processing</li><li>Strong communication and teamwork abilities</li><li>Comfort working in a high‑volume, fast‑paced Phase I environment</li></ul>Job Type: Full-timePay: $16.00 - $18.00 per hourEducation:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Laboratory techniques: 1 year (Preferred)</li></ul>Work Location: In person

Clinical Research Laboratory Technician

NuLife Institute

<div>NuLife Institute &ndash; Front Desk / Administrative Concierge + Medical Assistant (Hybrid Role)
Location: Miami - Downtown 
Position Type: Full-Time and Part Time 
Compensation: Competitive base + performance incentives tied to patient experience, operational precision, and clinical support
Role Overview (Read This Twice)
This is not a front desk role. This is a dual-impact position responsible for:<ul><li>
Controlling the entire front-of-house patient experience</li><li>
Executing clinical support tasks at a high level</li></ul>
You are the bridge between luxury hospitality and medical precision.
Core Responsibilities
1. Patient Experience &amp; Front Desk Control<ul><li>
Greet every patient by name immediately</li><li>
Maintain a calm, polished, high-end environment at all times</li><li>
Manage check-in/check-out with zero friction or confusion</li><li>
Control patient flow, delays, and communication proactively</li></ul>
2. Administrative &amp; Operational Execution<ul><li>
Enter and manage patient data in EHR/CRM systems with accuracy</li><li>
Handle inbound/outbound communication with clarity and authority</li><li>
Create and manage lab requisitions and documentation</li><li>
Maintain a flawless front-of-house presentation (cleanliness, organization, readiness)</li><li>
Support inventory tracking and ordering with Office Manager</li></ul>
3. Clinical / Medical Assistant Responsibilities (Non-Negotiable)<ul><li>
Perform vital sign assessments accurately and efficiently</li><li>
Prepare exam rooms and assist providers during procedures</li><li>
Perform lab-related tasks, including:</li><li><ul><li>
Venipuncture</li><li>
Injections</li><li>
IV preparation and/or initiation</li><li>
Urinalysis</li></ul></li><li>
Assist in operating medical equipment for routine diagnostics</li><li>
Upload and maintain laboratory results in patient records</li><li>
Ensure all clinical processes meet compliance and safety standards</li></ul>
Non-Negotiable Traits (This Is Where Most Fail)<ul><li>
Dual Competency</li><li><ul><li>
Can switch from luxury concierge clinical execution instantly</li><li>
No drop in quality in either environment</li></ul></li><li>
Presence &amp; Professionalism</li><li><ul><li>
Polished appearance, confident tone, controlled communication</li></ul></li><li>
Situational Awareness</li><li><ul><li>
Reads the room, anticipates needs, prevents problems</li></ul></li><li>
Precision Under Pressure</li><li><ul><li>
Handles multiple patients, providers, and tasks without errors</li></ul></li><li>
Ownership Mentality</li><li><ul><li>
Fixes issues immediately&mdash;does not wait for direction</li></ul></li><li>
Detail Orientation</li><li><ul><li>
Nothing is missed&mdash;documentation, labs, timing, patient experience</li></ul></li></ul> 

Requirements 
Medical Assistant Qualifications (Required for This Role)<ul><li>
Medical Assistant Certification (or equivalent) required</li><li>
Graduate of accredited MA, Paramedic, or military medical training program</li><li>
Minimum 1 year of Medical Assistant experience preferred</li><li>
CPR Certification required</li><li>
Experience with EHR/CRM systems preferred</li><li>
Knowledge of regulatory and compliance standards</li><li>
Bi-lingual (English/Spanish) preferred</li></ul>
What Will Disqualify You Immediately<ul><li>
Strong in front desk but weak clinically</li><li>
Strong clinically but poor communication/presence</li><li>
Disorganized, reactive, or slow under pressure</li><li>
Treating this as &ldquo;just a job&rdquo; vs. performance role</li><li>
Poor hygiene, poor posture, or low energy presentation</li></ul>
What You Get (If You Can Actually Perform)<ul><li>
Work inside a high-end, performance-driven medical environment</li><li>
Build a rare hybrid skillset (hospitality + clinical execution)</li><li>
Direct path into advanced clinical or operational leadership roles</li><li>
Compensation tied to performance&mdash;not just showing up</li></ul> 

Benefits 
Retirement Plan
<ul><li>401(k) [Matching]
</li></ul>Health/Life Insurance Plan(s)
<ul><li>Medical (100% paid by NuLife Institute for all full-time team members of 5+ Years)
</li><li>Dental</li>
<li>Vision</li>
<li>Life</li>
</ul>(PTO) Paid Time Off<ul>
<li>Vacation Day(s)</li>
<li>Personal/Sick Day(s)</li></ul></div>

Medical Assistant - Front Desk (Phlebotomist and Tech)

HResource Group

Job Summary We are seeking a dynamic and highly organized Executive Assistant to support our leadership team and ensure the smooth operation of daily business activities. This role is vital in managing schedules, coordinating communications, and handling administrative tasks with precision and professionalism. The ideal candidate will possess exceptional organizational skills, strong computer literacy, and a proactive attitude to keep our executive team focused on strategic priorities. Bilingual abilities are a plus, as well as experience in office management and customer service. This paid position offers an exciting opportunity to be an integral part of a fast-paced, growth-oriented environment.Duties<ul><li>Manage complex calendars, schedule appointments, and coordinate meetings efficiently to maximize productivity.</li><li>Suports ownership in personal task</li><li>Handle incoming calls using multi-line phone systems with professionalism and excellent phone etiquette</li><li>Provide exceptional customer support and client communication via phone, email, and in person</li><li>Prepare, proofread, and organize correspondence, reports, and presentations with attention to detail</li><li>Maintain organized filing systems&mdash;both digital (Google Workspace, Microsoft Office) and physical&mdash;to ensure quick retrieval of documents</li><li>Assist with data entry, bookkeeping using QuickBooks, and basic office management tasks to support daily operations</li><li>Support personal assistant responsibilities such as travel arrangements, event planning, and personal errands for executives</li></ul>Experience<ul><li>Proven office experience or clerical background demonstrating strong organizational skills and multitasking ability</li><li>Prior experience in administrative roles such as receptionist, medical or dental receptionist, or executive assistant preferred</li><li>Familiarity with office software including Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Drive), and data entry tools</li><li>Knowledge of bookkeeping software like QuickBooks is advantageous</li><li>Excellent typing speed and accuracy along with proofreading skills to ensure error-free documents</li><li>Strong interpersonal skills with the ability to communicate effectively in bilingual settings if applicable</li><li>Demonstrated ability to manage time efficiently in fast-paced environments while maintaining professionalism</li></ul>Join us in a role where your organizational talent and proactive approach will make a meaningful difference every day!Pay: $24.00 - $28.00 per hourWork Location: In person

Executive Assistant

Robert Half

<div>
 
 We are looking for a highly organized Executive/Administrative Assistant to support senior leadership within a wholesale distribution environment. This contract opportunity is ideal for someone who can balance executive support, front-office coordination, and day-to-day administrative responsibilities with sound judgment and professionalism.
 
 
 
 
 
 The right candidate will bring strong communication skills, discretion, and the ability to keep priorities moving in a fast-paced environment. The role requires the candidate to b bilingual Spanish.
 
 
 
 
 
 This position is located in Brickell, Miami. Please note that parking is not covered for this role.
 
 
 
 
 
 Responsibilities:
 
 
 &bull; Provide high-level administrative support to executive leadership, ensuring daily priorities and business needs are handled efficiently.
 
 
 &bull; Oversee complex calendars, schedule meetings, and coordinate domestic or international travel arrangements as needed.
 
 
 &bull; Create and organize reports, presentations, correspondence, and meeting documentation for leadership review and use.
 
 
 &bull; Serve as a reliable point of contact for internal teams and external partners, maintaining clear and timely communication.
 
 
 &bull; Manage sensitive information with a high degree of confidentiality, accuracy, and care.
 
 
 &bull; Maintain orderly digital and paper-based records to support smooth access to important business documents.
 
 
 &bull; Support the reception area by greeting visitors, helping maintain a well-organized office environment, and assisting with front-desk coverage when needed.
 
 
 &bull; Coordinate incoming mail, deliveries, and office supply inventory while supporting general office administration.
 
 
 &bull; Assist with special assignments, business initiatives, and occasional personal scheduling or logistics for executives when requested.
 
 
 
 &bull; Prior experience in an Executive Assistant, Administrative Assistant, Receptionist, or comparable support position.
 
 
 &bull; Background providing support to senior executives, business owners, or other leadership personnel is strongly preferred.
 
 
 &bull;Must be bilingual Spanish and English
 
 
 &bull; Excellent written and verbal communication skills with a detail-oriented and service-oriented approach.
 
 
 &bull; Proven ability to handle confidential matters with discretion and sound judgment.
 
 
 &bull; Proficiency with Microsoft Office Suite, Google Workspace, and standard office technology tools.
 
 
 &bull; Comfortable using AI-enabled tools and digital platforms to improve efficiency and productivity.
 
 
 &bull; Able to work independently, stay organized, and follow through on tasks with minimal supervision.
 
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Executive/ Administrative Assistant

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