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security assistant

Library Of Congress

<div><div><h2 class="jobSectionHeader"><b>Summary</b></h2>
<p></p><p>This position is located in the Protective Services Division, Security and Emergency Preparedness Directorate, Chief Operating Officer.</p>
<p>
The position description number for this position is 464419</p>
<p>
The salary range indicated reflects the locality pay adjustments for the Washington, D.C., Metropolitan area.</p>
<p>
The incumbent of this position will work a flextime work schedule.</p>
<p>
This is a non-supervisory, non-bargaining unit position.</p><p></p>
<p>Learn more about this agency</p></div></div>
<br><div><div><h2 class="jobSectionHeader"><b>This job is open to</b></h2>
</div><div><div><div><h3 class="jobSectionHeader"><b>The public</b></h3>
</div><div>U.S. Citizens, Nationals or those who owe allegiance to the U.S.
</div></div></div><h3 class="jobSectionHeader"><b>Clarification from the agency</b></h3>
<p>U.S Citizens Only</p></div>
<br><div><div><h2 class="jobSectionHeader"><b>Duties</b></h2>
</div><p></p><p>Candidates should have experience with badging software; familiarity with <b>Software House C&bull;CURE 9000 Access Control &amp; Badging</b> is preferred.</p>
<p>
Responsible for issuing, activating, and managing Library of Congress credentials and access request for employees, contractors, and visitors, as well as maintaining accurate records and ensuring compliance with security policies and procedures. Access security systems to input and research information. Processes applications for and issuing identification badges and access requests, reviewing forms for completeness and discrepancies. Ensures accurate and timely badge issuance and updates. Maintains accurate records of badge holders and their access levels.</p>
<div>
Reports all issues that cannot be resolved within the scope of work to supervisor and manager. Collaborates in the developing and implementing of procedures and methods for identifying and protecting information. Assures security forms are completed with require information.</div>
<p>
Provides assistance and support to employees, contractors, and visitors regarding badging and access control issues. Responds to inquiries and resolves problems in a timely and efficient manner. Responds to office key and badge lock-outs and ensures that all individuals have the proper credentials to enter the site, providing excellent customer service.</p>
<p>
Processes security and access permission for new employees, contractors, and existing personnel requiring activation or deactivation of identification cards. Creates access control badges to include all programming as it relates to activation and deactivation. Process badges and maintains appropriate logs regarding the issuance, return and track all associated actions.</p>
<p>
Coordinates administration activities in continuing the mission of the protective services programs. Accesses sensitive systems, files, and storage areas. Answers general telephone and visitor inquiries and provides general information regarding protective services requirements to managers, staff, and visitors. Refers more complex questions or situations to other specialists of supervisor as needed. Exercises extreme care in the handling of sensitive protective services records and information. Controls incoming and outgoing mail and material.</p>
<p>
Evaluates and advises on procedures for providing office administrative support. Recommends changes in administrative practices and service as the source of information on administrative procedures. Provides the supervisor with the necessary information needed to make decisions on the administrative aspects of the organization operations and management. Monitors supply and inventory utilization and maintains inventory of office supplies and equipment. Prepares requisitions for supplies and equipment and requests for service.</p>
<p>
Relocation expenses will not be authorized for the person(s) selected under this vacancy announcement.</p></div><p></p>
<br><div><div><h2 class="jobSectionHeader"><b>Requirements</b></h2>
</div><h3 class="jobSectionHeader"><b>Conditions of employment</b></h3>
<p></p><p><b>Conditions of Employment</b></p>
<p>
The selected candidate must be able to obtain and maintain a <b>Secret </b>security clearance</p>
<p>
Library of Congress employees are prohibited from using illegal drugs, including marijuana. The Library is part of the Federal Government and abides by federal law, so regardless of individual state or District of Columbia laws, marijuana use is illegal, considered criminal activity, and can affect your employment at the Library. In addition, past or current drug use and activities (e.g., selling or distributing) may deem you ineligible for employment.</p>
<p></p><h3 class="jobSectionHeader"><b>Qualifications</b></h3>
<p></p><p>Applicants must have had progressively responsible experience and training sufficient in scope and quality to furnish them with an acceptable level of the following knowledge, skills, and abilities to perform the duties of the position without more than normal supervision.</p>
<p><b>
Ability to provide program support for a protective services program.**</b></p>
<p><b>
Ability to provide administrative support.**</b></p>
<p><b>
Ability to provide customer-focused security and access control support.**</b></p>
<p><b>
Ability to attend to detail.</b></p>
<p><b>
Ability to plan and execute work.</b></p>
<p><b>
Ability to communicate effectively other than in writing.</b></p>
<p></p><div><h3 class="jobSectionHeader"><b>Education</b></h3>
<p></p><p>There are no education requirements for this vacancy.</p>
</div><p></p><div><h3 class="jobSectionHeader"><b>Additional information</b></h3>
<p></p><div><div><p>Although it is the Library's policy to afford the maximum pay benefit to employees when setting rates of pay, a new appointee who has had no previous Federal service will generally be paid at step one of the grade.</p>
<p>
The Library of Congress is an equal opportunity employer.<br>
<br>
Applicants must submit a complete application package that is received by the closing date of this announcement.</p>
<p>
Appointment/retention is subject to a favorable evaluation of an appropriate personnel security/suitability investigation. For more information, please see:Vetting Process</p>
<p>
This agency provides reasonable accommodation to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please email ADA@loc.gov. The decision on granting reasonable accommodation will be determined on a case-by-case basis.<br>
<br>
Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant&rsquo;s college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. Certification from health care providers are not accepted. For more information contact the Library's Office of Equal Employment Opportunity at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.</p><p><br>
 The Library of Congress is the national library of the United States and is part of the Legislative Branch of the Federal government. As such, all positions are in the excepted service.</p>
<p>
The Library reserves the right to fill a lesser or greater number of vacancies indicated during the life of this vacancy announcement.</p>
<p>
Initial permanent appointments to the Library of Congress require completion of a one-year probationary period. Probationary periods served at other Federal agencies do not count toward this requirement.</p>
<p>
The Library of Congress may offer repayment for all or part of federally insured student loans. However, not all service units within the Library of Congress participates in the repayment of federally insured student loans. Therefore, determination to repay a federally insured student loan is subject to approval by the appropriate service unit.<br>
<br>
A &ldquo;Not to Exceed&quot; (NTE) status is used to identify an appointment with a specific ending date. However, the Library has the right to separate a NTE employee at any time due to either performance issues or budget constraints.<br>
<br>
Are you a veteran? Please indicate the type of veterans' preference you are claiming in your application materials and/or applicant profile and provide the appropriate supporting documentation to validate your claim. Those applying for 5-point preference must submit Member Copy 4 of your DD 214. Those applying for 10-point preference must fill out an SF-15 (click here for the form) and provide the required documentation listed on the back of the form. If required supporting documentation is not attached, Veterans' Preference will not be considered in the application process.</p></div></div><br>
<p></p>
<p>Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.</p>
</div><div><div><div><div><div><h1 class="jobSectionHeader"><p>Benefits</p></h1></div></div><div>
<p>A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
</p><p></p><p>Review our benefits
</p><div><p>Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.</p></div></div></div></div></div></div>
<br><div><h2 class="jobSectionHeader"><b>How you will be evaluated</b></h2>
<p>You will be evaluated for this job based on how well you meet the qualifications above.</p>
<p></p><p>The Library of Congress evaluates applicants through an applicant questionnaire and a structured interview. Applicants may also be screened for some jobs through licensing, certification, and/or education requirements, a narrative/application review, and/or a preliminary telephone interview. The knowledge, skills, and abilities (KSAs) that are marked with a double asterisk (**) in the vacancy announcement and the applicant questionnaire are considered the most critical for a position. To be considered for final selection, applicants must demonstrate fully acceptable experience in these designated KSAs in the narrative/application review, preliminary telephone and/or full structured interview. The various assessment tools listed above are designed to verify or explore applicants' experience, knowledge, and training directly related to the job in order to identify the best qualified applicants for selection.</p><br>
<br>
<b>You may </b><b>preview questions</b><b> for this vacancy.</b></div><p></p>
<br><div><div><h2 class="jobSectionHeader"><b>Required Documents</b></h2>
</div><p></p><p>Current or former federal employees must submit their most recent Notification of Personnel Action (SF-50 or equivalent).</p>
<p>
Applicants with disabilities may be considered under special hiring procedures and must submit an appropriate certificate of eligibility when applying for this position. The proof or disability/certification may be issued by the State Vocational Rehabilitation Office, Disability Services or Career Services office of the applicant&rsquo;s college or university, or the Department of Veterans Affairs. The letter must verify that the applicant has a severe disability and must be dated within three years of the date of the application. The program does not accept certification from health care providers. For more information contact the Library's Office of Equal Employment Opportunity at 202-707-6024 or email spp@loc.gov. FAILURE TO SUBMIT YOUR CERTIFICATION WILL CAUSE YOUR APPLICATION TO NOT BE CONSIDERED UNDER THE SELECTIVE PLACEMENT PROGRAM.</p>
<p></p><div><h3 class="jobSectionHeader"><b>If you are relying on your education to meet qualification requirements:
</b></h3><p>Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
</p><p>Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.</p></div></div>
<br><div><div><h2 class="jobSectionHeader"><b>How to Apply</b></h2>
</div><p></p><div><div><p>Please carefully follow all instructions under the How to Apply tab to ensure you are considered for the position.</p>
<p><b>
Please note, there is no page restriction to your resume, and you are allowed to upload a resume longer than two pages in the resume section within the application process. When the application system prompts, please proceed to the agency site to complete your application.</b></p>
<p>
You are required to apply online for this announcement. We are unable to accept mailed or emailed documents. You must complete the entire application process, including submission of all documents BEFORE this announcement closes. To do so, complete the following steps.</p>
<p>
Step 1: If you do not already have one, create a resume and upload it to your profile in the &quot;Resume&quot; section. Although you must enter your Social Security Number for USAJOBS, this information will not be provided to the Library of Congress.</p>
<p>
Step 2: Review the Job Announcement. We recommend you go to the end of the Qualification and Evaluation section of the job announcement to preview the online questions that you will answer in Step 4. You may wish to customize your resume to ensure that it supports your responses to these questions.</p>
<p>
Step 3: Click on the &quot;APPLY ONLINE&quot; button to the right of this announcement. Follow USAJOBS' instructions to access your account. You will be redirected to the Hiring Management website to complete the application process. If this is your first time in Hiring Management, you will be asked to answer questions related to your eligibility for Federal employment. You will be able to update this information and save it to our account for future announcements.</p>
<p>
Step 4: Once you have completed the eligibility questions, you will be taken directly to the vacancy application questions. Answer all questions honestly and thoroughly.</p>
<p>
Step 5: Hiring Management offers one option that will electronically attach your documentation to your online application once you finish answering the questions in the job announcement.<br>
You may electronically upload a document directly from your computer to your application. Be certain to review your complete application for confirmation of the document uploaded and click on &quot;Finished&quot; to be returned to USAJOBS.</p>
<p>
IMPORTANT NOTE: If you have multiple documents of the same kind, e.g. 2 undergraduate transcripts from different schools or 2 SF-50s, etc., be sure that they are all in the same file on your computer. If you try uploading them individually, only the last one sent will be visible in our system. If you have any questions about this information, please contact the person on this announcement BEFORE the closing date.</p>
<p>
Step 6: Click on &quot;Finish&quot; after you have completed your application. Once you have submitted your application, you can check your status online through your Hiring Management or MY USAJOBS account. Your complete online application and any required supplemental documentation (e.g., SF-50, etc.) must be received by 11:59 p.m. Eastern Standard Time (EST) on the closing date of the announcement. It is your responsibility to ensure that all documents are received on time and that the materials are readable. Failure to do so will result in your application being excluded from consideration for this announcement.</p>
<p>
If you are experiencing any technical difficulty with the online process, you MUST CONTACT THE POINT OF CONTACT FOR THIS ANNOUNCEMENT BEFORE THE CLOSING DATE. For all technical issues please contact jobhelp@loc.gov , no later than 4:00pm EST of the Closing Date. REQUESTS FOR EXTENSIONS WILL NOT BE GRANTED.</p></div><p></p><p><br>
</p></div>
<div><h3 class="jobSectionHeader"><b>Agency contact information</b></h3>
 <div>Job Help Desk
</div><div><div><div>Phone</div>
<div>202-252-3217
</div><div>Fax</div>
<div>202-252-3217</div>
<div>Email</div>
<div>JobHelp@loc.gov
</div></div><div><div>Address</div>
<div><div><i>LIBRARY OF CONGRESS</i><br>
<i>Human Resources Dept.</i><br>
<i>101 Independence Ave. SE
</i><br>
<i>LM107
</i><br>
<i>Washington, District of Columbia 20540-2700</i><br>
<i>United States
</i></div></div></div></div></div><h3 class="jobSectionHeader"><b>Next steps</b></h3>
<p></p><div><div><p>Please review our evaluation process under Evaluation. You may check the status of your application for this position at any time by logging onto the USAJOBS &quot;My USAJOBS&quot; tab and clicking on &quot;My Applications.&quot; You will receive final notification via e-mail when the vacancy has been filled.</p></div></div></div><p></p>
<br><div><div><h2 class="jobSectionHeader"><b>Overview</b></h2>
</div><div><div>Accepting applications</div>
<div><div>Open &amp; closing dates</div>
 <div>04/21/2026 to 05/05/2026
</div></div><div><div>Salary</div>
<div>$70,623 - $91,815 per year
</div></div><div><div>Pay scale &amp; grade</div>
<div>GS 09</div>
</div><div><div>Location</div>
 <div><div><div><div>Washington, DC
</div><div>1 vacancy</div>
</div></div></div></div><div></div><div><div>Remote job</div>
<div>No</div>
</div><div><div>Telework eligible</div>
<div>No</div>
</div><div><div>Travel Required</div>
<div>Not required</div>
</div><div><div>Relocation expenses reimbursed</div>
<div>No
</div></div><div><div>Appointment type</div>
<div>Permanent - Position</div>
</div><div><div>Work schedule</div>
<div>Full-time - Flexitime.</div>
</div><div><div>Service</div>
<div>Excepted</div>
</div><div><div>Promotion potential</div>
<div>09
</div></div><div><div>Job family (Series)</div>
<ul><li>0086 Security Clerical and Assistance
</li></ul></div><div><div>Supervisory status</div>
<div>No</div>
</div><div><div>Security clearance</div>
<div>Secret</div>
</div><div><div>Drug test</div>
<div>No</div>
</div><div><div>Position sensitivity and risk</div>
<div>Noncritical-Sensitive (NCS)/Moderate Risk</div>
</div><div><div>Trust determination process</div>
<ul><li>Suitability/Fitness
</li></ul></div><div><div>Financial disclosure</div>
<div>No</div>
</div><div><div>Bargaining unit status</div>
<div>No</div>
</div><div></div><div><div>Announcement number</div>
<div>VAR003257</div>
</div><div><div>Control number</div>
<div>866129000</div></div></div></div>

Security Assistant

<div><p><b>Title:</b></p>
Lead Security Assistant, Visitor Control Center<p></p><p><b>
Program Summary:</b></p><p>
KBR&rsquo;s Product and Technology Solutions Division specializes in rapid prototyping and advanced technology solutions for directed energy, electronic warfare, and security applications. With expertise in electronic warfare systems, critical infrastructure protection, and product R&amp;D, KBR delivers cutting-edge innovations to meet mission-critical needs. Backed by a global presence and a strong ethical framework, KBR collaborates closely with customers to develop secure, effective, and forward-thinking solutions.</p><p></p><p><b>
Job Summary:</b></p><p>
This position provides administrative and customer service support to the Visitor Control Center at the Naval Research Laboratory (NRL) in Washington, DC.<br>
<br>
<b>Roles and Responsibilities:</b></p><ul><li>
Serves as <b>security assistant</b> in NRL Visitor Control Center, which also functions as the NRL pass and ID Office. This is a busy and fast-paced environment, where the work is constant, with minimum downtime.</li><li>
Greets and signs-in visitors to NRL and process visit requests.</li><li>
Determines the purpose of visit and assures positive ID before allowing visitor entry onto the Laboratory.</li><li>
Process foreign national visitors by verifying identification/immigrant alien status.</li><li>
Process unclassified/classified meetings, verifies clearances for employees, contractors and visitors, processes badges for employees/contractors, issues car passes, after citing necessary state registration.</li><li>
Collects fingerprints as required for individual clearance processing.</li><li>
Processes VIP requests, databases visit requests for contractor.</li><li>
Files, classifies and retrieves material in an established filing system.</li><li>
Files and updates databases and checks the status of Personnel Security and investigative actions.</li><li>
Assists with a variety of administrative matters as directed.</li><li>
Must be familiar with use of computer as it relates to updating various Visitor Control related information.</li></ul><p></p><p><b>
Basic Qualifications:</b></p><ul><li>
High School Diploma or GED equivalent and <b>4 years of relevant experience</b>.</li><li>
U.S. Citizen. Must have an <b>active Secret clearance</b> in order to be considered.</li></ul><p></p><p><b>
Preferred Qualifications:</b></p><ul><li>
Previous experience with the Defense Biometric Identification System <b>(DBIDS)</b>, Real-time Automated Personnel Identification System <b>(RAPIDS)</b>, Defense Enrollment Eligibility Reporting System <b>(DEERS)</b>, and <b>LiveScan Fingerprinting Systems</b> is highly desired.</li></ul><p><b>
Work Location:</b> Onsite</p><p>
This is a Service Contract Act (SCA) position.</p><p>
01312 - Secretary</p><p><b>
Compensation:</b> $65,780.00 - $98,555.00. The salary range posted is for Washington, DC locations. The offered rate will be based on the selected candidate&rsquo;s knowledge, skills, abilities, and/or experience, contract affordability, and in consideration of internal parity.</p><p><b>
Benefits:</b></p><p>
KBR offers a selection of competitive lifestyle benefits which could include a 401K plan with company match, medical, dental, vision, life insurance, AD&amp;D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.</p><p></p><p>
Belong, Connect and Grow at KBR<br>
<br>
At KBR, we are passionate about our people and our Zero Harm culture. These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company. That commitment is central to our team of team&rsquo;s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver &ndash; Together.</p><p></p><p>
KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.</p></div><p></p>

Lead Security Assistant, Visitor Control Center

Cherokee Federal

<p>Staff Assistant<br/></p><p>Cherokee Federal is hiring a Staff Assistant/Program Analyst II in Washington, DC to support the Department of State&rsquo;s T/FO front office under the Under Secretary for Arms Control and International Security. You will manage high-tempo administrative and program coordination, route taskers, maintain knowledge management and records, support senior leader schedules and travel, and help produce congressional reports and leadership materials. Top Secret required.<br/></p><p>Compensation &amp; Benefits:<br/></p><p>Estimated Starting Salary Range for Staff Assistant : $100,000 - $116,071.00<br/></p><p>Pay commensurate with experience.<br/></p><p>Full time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice.<br/></p><p>Staff Assistant Responsibilities Include:<br/></p><p>Route proposals, orders, and taskings to the correct offices for action; track follow-up to closure.<br/>Maintain a basic knowledge management system to track assignments, share information, and organize core documents (e.g., Teams/SharePoint).<br/>Support senior leader engagements: manage calendars, schedule/reschedule meetings, request briefing materials, and coordinate meeting logistics and conference room scheduling.<br/>Support domestic and international travel: make travel arrangements (hotels, passports, visas, advances), accompany leadership to meetings as needed, and complete travel vouchers after trips.<br/>Receive, log, and process official communications in accordance with Department records requirements and standards.<br/>Take and transcribe notes during meetings, briefings, and conferences.<br/>Draft, clear, and submit congressional reports and other written products; assist with correspondence, memoranda, briefing papers, and reports across State and interagency contacts.<br/>Serve as liaison for administrative HR actions (performance appraisal reminders, leave restoration procedures, proxy access, awards nominations).<br/>Serve as timekeeper for T/FO staff; ensure compliance with time and attendance requirements.<br/>Act as point of contact for GSO work orders and basic IT/computer issues.<br/>Support onboarding: process paperwork and coordinate equipment issuance and security access.<br/>Support TS/TS-SCI meeting scheduling (e.g., NSC/IC briefings) and track classified materials related to assigned duties; ensure proper handling per procedures.<br/>Perform special assignments with tact, discretion, and professionalism.<br/>Performs other job-related duties as assigned<br/></p><p>Staff Assistant Experience, Education, Skills, Abilities requested:<br/></p><p>Top Secret security clearance required (TS/SCI scheduling support is part of the role).<br/>Bachelor&rsquo;s degree or high school diploma/GED with 6 years experience in international politics/foreign policy, military/defense, or security cooperation.<br/>Prior experience with the Department of State or another federal department/agency preferred.<br/>Preferred experience in foreign affairs administration, travel planning, complex logistics, political-military affairs, defense/security cooperation, or academic research support.<br/>Preferred experience drafting policy-related or administrative products from diverse sources (government documents, academic/think tank products).<br/>Proficiency with Microsoft Office (Word, Excel, Publisher, PowerPoint) and knowledge management tools (Teams/SharePoint) preferred.<br/>Travel management experience preferred, including E2 Solutions.<br/>Strong organizational, interpersonal, and communication skills (written/spoken English); ability to manage multiple tasks and coordinate across locations in a multicultural environment.<br/>Ability to work independently, assess priorities, and execute with minimal supervision.<br/>Must pass pre-employment qualifications of Cherokee Federal<br/></p><p>Company Information:<br/></p><p>Cherokee Nation System Solutions (CNSS) is a part of Cherokee Federal &ndash; the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government&rsquo;s mission with compassion and heart. To learn more about CNSS , visit cherokee-federal.com.<br/></p><p>#CherokeeFederal #LI-SM2 #AppC<br/></p><p>Cherokee Federal is a military friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply.<br/></p><p>Keywords: Executive Support,<br/></p><p>Front Office Support,<br/></p><p>Tasker Routing,<br/></p><p>Knowledge Management,<br/></p><p>Congressional Reporting,<br/></p><p>Timekeeping,<br/></p><p>Travel Management,<br/></p><p>E2 Solutions,<br/></p><p>TS/TS-SCI Scheduling,<br/></p><p>Records Management<br/></p><p>Similar Job Descriptions:<br/></p><p>Executive Assistant (Federal),<br/></p><p>Program Analyst,<br/></p><p>Staff Assistant,<br/></p><p>Front Office Coordinator,<br/></p><p>Administrative Program Specialist,<br/></p><p>Foreign Affairs Support Specialist<br/></p><p>Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law.<br/></p><p>Many of our job openings require access to government buildings or military installations.<br/></p>

Staff Assistant

TurbineOne

<div>
 <br/>
 <br/>
 <strong>
  The Company
  <br/>
  <br/>
 </strong>
 TurbineOne is the frontline perception company. We deliver decision-advantage and more effective situational awareness to those serving at our nation's frontlines. Our customers value how we automate the right portions of the military intelligence cycle while keeping them in the loop. We're a small, fast-moving, and high-performance DefenseTech startup backed by premier national-security venture capitalists. Our software&mdash;the Frontline Perception System (FPS)&mdash;brings cutting-edge AI and machine learning directly to the tactical edge, empowering American warfighters and allied partners operating throughout the world.
 <br/>
 <br/>
 <strong>
  Job Title:
 </strong>
 EA/PA
 <br/>
 <br/>
 <ul>
  <li>
   Reporting directly to the Chief Product Officer
  </li>
  <li>
   Based in the U.S.
  </li>
  <ul>
   <li>
    Remote
    <br/>
   </li>
  </ul>
 </ul>
 <strong>
  The Role
  <br/>
  <br/>
 </strong>
 TurbineOne is hiring an Executive Assistant / Personal Assistant to support the Chief Technology Officer (CTO) and Chief Product Officer (CPO). This is a highly trusted, high-impact role designed for individuals who thrive in fast-moving environments and take pride in enabling exceptional leadership performance. Candidates for this role can be remote.
 <br/>
 <br/>
 This role blends traditional executive assistant responsibilities with personal assistant support. You will serve as a strategic partner&mdash;anticipating needs, managing complexity, protecting executive time, and ensuring professional and personal priorities move forward seamlessly. These roles require excellent judgment, discretion, and the ability to operate independently with confidence.
 <br/>
 <br/>
 <strong>
  Primary Responsibilities
  <br/>
  <br/>
 </strong>
 <strong>
  Executive Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Own complex, high-volume calendar management across multiple time zones; proactively identify conflicts, dependencies, and priorities
  </li>
  <li>
   Coordinate domestic and international travel, including flights, lodging, ground transportation, itineraries, and contingency planning
  </li>
  <li>
   Prepare executives for meetings by managing agendas, briefing materials, action items, and follow-ups
  </li>
  <li>
   Serve as a primary liaison between executives and internal teams, external partners, advisors, and stakeholders
  </li>
  <li>
   Handle highly sensitive, confidential, and time-critical information with discretion and sound judgment
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Personal Assistant Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage select personal logistics for executives, including scheduling, travel planning, and personal appointments
  </li>
  <li>
   Support family- or life-adjacent coordination as needed (schools, events, special occasions, and managing complexities that arise from overlapping personal and business travel)
  </li>
  <li>
   Act as a trusted extension of the executive, handling tasks efficiently, professionally, and with minimal oversight
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Operational &amp; Administrative Support
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Draft, manage, and organize correspondence, documents, and presentations
  </li>
  <li>
   Track commitments, deadlines, and deliverables across professional and personal domains
  </li>
  <li>
   Submit, track, and reconcile expenses; support light budget tracking where applicable
  </li>
  <li>
   Coordinate logistics for meetings, dinners, offsites, and small events (venues, vendors, materials)
  </li>
  <li>
   Support executives across company operations, partnerships, fundraising, and board engagement
  </li>
  <li>
   Coordinate frequent travel between the Bay Area, East Coast, and customer sites
  </li>
  <li>
   Assist with logistics related to company facilities, executive offsites, and internal events
  </li>
  <li>
   Thrive in a startup-style environment with ambiguity, speed, and evolving priorities
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 <strong>
  Required
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   5+ years of experience supporting senior executives (Executive Assistant, Personal Assistant, or Chief of Staff&ndash;adjacent roles)
  </li>
  <li>
   Exceptional organizational skills and attention to detail
  </li>
  <li>
   Strong written and verbal communication skills
  </li>
  <li>
   High degree of professionalism, discretion, and integrity
  </li>
  <li>
   Ability to manage competing priorities, anticipate needs, and pivot quickly
  </li>
  <li>
   Comfort working independently in a fast-moving environment
  </li>
  <li>
   Proficiency with modern productivity tools (Google Workspace, calendars, Slack, expense tools)
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience supporting executives in defense, government, technology, or high-growth startups
  </li>
  <li>
   Experience managing both professional and personal responsibilities for executives
  </li>
  <li>
   Familiarity with government or military environments
  </li>
  <li>
   Familiarity with startup, investor-facing, or board-facing environments
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What Success Looks Like in 6 Months
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Executives feel consistently prepared, supported, and one step ahead
  </li>
  <li>
   Calendars and travel operate smoothly with minimal fire drills
  </li>
  <li>
   Details are handled proactively before they become problems
  </li>
  <li>
   Strong trust is established through reliability, discretion, and follow-through, internally and externally with critical counterparts in government and industry
  </li>
  <li>
   Executive time and attention are protected and optimized, enabling company momentum
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Compensation &amp; Work Style
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Salary range: $95,000&ndash;$150,000, depending on experience, skills, and location
  </li>
  <li>
   Compelling equity package with standard vesting
  </li>
  <li>
   Remote-friendly with strong independence; proximity to executive location required
  </li>
  <li>
   High trust, high ownership role&mdash;you control your execution while meeting the needs of the business
  </li>
 </ul>
</div>


Executive Assistant / Personal Assistant

Delaware Nation Industries

<div><p>The Office of Alumni Affairs of the Bureau of Educational and Cultural Affairs (ECA/P/A) provides resources to sustain engagement through support to U.S. Missions worldwide and outreach to almost 2.5 million exchange alumni in the United States and abroad. Our work strengthens U.S. government alumni identity, expands networks that benefit both Americans and international participants, and supports U.S. foreign policy objectives by maintaining relationships with this large group of influential people with firsthand knowledge of the United States. The office also manages the Exchange Alumni website (exchangealumni.state.gov), a global online community for alumni of U.S. government-sponsored exchanges programs.
</p><p></p><ul><li><ul><li>Assist in the daily administration of activities organized by the Office of Alumni Affairs.</li></ul></li></ul><ul><li>
Solicit, monitor, maintain, and organize reports on alumni activities by working with Regional Alumni Coordinators (RACs) and U.S. missions overseas.</li><li>
Track and process procurement expenditures according to the annual operational budget for the office, monitoring accounting systems such as EOS and GFMS, coordinating closely with the Deputy Director and communicating potential challenges.</li><li>
Support RACs in tracking and processing budget requests for project proposals.</li><li>
Support the execution and organization of major global funding initiatives, ensuring appropriate and timely expenditure of funds, and planning and adhering to internal timelines</li><li>
For the U.S. alumni portfolio, engage directly with alumni, design and implement professional development seminars and other activities of interest to U.S. citizen alumni.</li><li>
Provide logistical support for Bureau projects and/or activities, to include helping to formulate, plan, manage, and execute projects and activities.</li><li>
Track, draft, and coordinate responses to daily requests for information about country, regional, and thematic alumni initiatives, obtaining timely clearances and submitting responses to the Bureau&rsquo;s front office within deadline.</li></ul><ul><li>
Monitor and maintain office SharePoint site, working closely technology teams to identify areas for improvement and development.
</li><li>Order office supplies, submit work order requests, and serve as liaison with facilities managers on behalf of the Office of Alumni Affairs.</li><li>
Coordinate schedules and meetings for office leadership.</li><li>
Serve as office POC for virtual and physical mail.</li><li>
Serve as office timekeeper.</li><li>
Provides administrative support to the Deputy Assistant Secretary for Policy, Principal Deputy Assistant Secretary, the Assistant Secretary, and others in the ECA Front Office for no more than 20 percent of the period of performance.
</li><li>Assist in backing up other staff as needed.</li></ul><br>
<b>
Requirements</b><br>
<ul><li>
A bachelor's degree</li><li>
Some specialized experience, which provided the particular knowledge, skills, and abilities to perform the responsibilities of the position outlined above.</li><li>
Basic familiarity with U.S. foreign policy and international educational and cultural exchanges.
</li><li>Excellent computer skills, with proven experience in or the ability to learn the following applications:</li></ul><ul><li>
MS Office (Access, Excel, Outlook, PowerPoint, Word)</li><li>
Adobe Creative Suite
</li><li>Email marketing tools</li><li>
Salesforce</li></ul><ul><li>
Experience gathering, interpreting, and synthesizing data to inform pertinent issues to management and other stakeholders.
</li><li>Demonstrated skills or knowledge of global internet access and research capabilities.</li><li>
Strong critical thinking and analytical skills.
</li><li>Strong written and oral communication skills.
</li><li>Ability to interact with all nationalities in a culturally sensitive manner.</li><li>
Strong ability to also have a flexible, team-oriented approach to work.</li><li>
Preference for work on educational and cultural exchanges, or other types of programming or activities to engage alumni.</li><li>
Preference for exposure to U.S. foreign affairs agencies and/or international organizations.</li><li>
Ability to multitask, prioritize and deliver high-quality, accurate work within targeted deadlines;</li><li>
Ability to successfully work as a team to accomplish all tasks; and</li><li>
Ability to obtain and maintain a security clearance at the Secret level.</li></ul></div>

Program Assistant-540096

Center for Strategic and International Studies

<div><div><b>JOB SUMMARY:</b></div>
<div></div>
<div>The Center for Strategic and International Studies (CSIS) is a non-profit, bipartisan public policy organization established in 1962 to provide strategic insights and practical policy solutions to decision makers concerned with global security and prosperity. Over the years, it has grown to be one of the largest organizations of its kind, with a staff of some 200 employees, including more than 120 analysts working to address the changing dynamics of international security across the globe.</div>
<div></div>
<div>The Americas Program at the Center for Strategic and International Studies (CSIS) addresses the most urgent challenges and opportunities shaping the Western Hemisphere. Our work examines issues such as democratic resilience, citizen security, economic competitiveness, regional integration, economic security, and the evolving role of Latin America and the Caribbean in global affairs. Through in-depth research, innovative convenings, and policy engagement, the program generates insights and recommendations that inform decisionmakers and strengthen cooperation across the region.</div>
<div></div>
<div>The Center for Strategic and International Studies (CSIS) seeks a highly motivated Program Coordinator/Research Assistant (PC/RA) to support the Americas Program in a full-time capacity. This position is ideal for a detail-oriented, organized, and proactive professional with strong research, writing, and administrative skills who thrives in a fast-paced, collaborative policy environment. The successful candidate will support the Americas Program&rsquo;s research, writing, events, outreach, and day-to-day operations. This role is especially well suited to a candidate with demonstrated interest in Western Hemisphere affairs, excellent written communication skills, Spanish-language fluency, and the ability to manage multiple tasks and deadlines with professionalism and attention to detail.</div>
<div></div>
<div>This role pays between $57,000 and $65,000, depending on the candidate&rsquo;s experience.</div>
<div></div>
<div><b>ESSENTIAL DUTIES AND RESPONSIBILITIES:</b></div>
<div><i>Essential functions may include, but are not limited to the following:</i></div>
<div></div>
<ul><li>Drafting, editing, and fact-checking Americas Program publications, newsletters, correspondence, and other written materials.</li></ul>
<ul><li>Compiling research and data into literature reviews, summaries, backgrounders, memos, and short publications to support the program&rsquo;s research portfolio.</li></ul>
<ul><li>Coordinating public and private events, including content development, logistics, outreach, materials, and on-site support.</li></ul>
<ul><li>Assisting with ongoing Americas Program research and projects as specified by staff.</li></ul>
<ul><li>Monitoring political, economic, and security developments in Latin America and the Caribbean.</li></ul>
<ul><li>Supporting the program&rsquo;s communications and outreach efforts, including website updates, social media platforms, newsletters, and other digital content, ensuring consistency with CSIS standards.</li></ul>
<ul><li>Assisting with contact management, event invitations, and other forms of stakeholder outreach.</li></ul>
<ul><li>Providing day-to-day administrative and operational support for program activities as needed.</li></ul>
<ul><li>Other duties and responsibilities as assigned.</li></ul>
<div></div>
<div><b>KNOWLEDGE, EDUCATION, AND EXPERIENCE:</b></div>
<ul><li>Bachelor&rsquo;s degree required in international affairs, political science, Latin American studies, economics, public policy, history, or a related field.</li></ul>
<ul><li>Strong academic record and demonstrated interest in Latin America and the Caribbean.</li></ul>
<ul><li>Professional fluency in Spanish required; Portuguese is a plus.</li></ul>
<ul><li>Excellent analytical, research, and writing abilities.</li></ul>
<ul><li>Strong editing skills and attention to detail.</li></ul>
<ul><li>Ability to synthesize complex information clearly, accurately, and concisely for different audiences.</li></ul>
<ul><li>Strong communication and interpersonal skills.</li></ul>
<ul><li>Ability to work independently, take initiative, and contribute effectively in a collaborative, fast-paced environment.</li></ul>
<ul><li>Experience supporting event planning and execution, including identifying and tracking participants, preparing and sending invitations, coordinating pre-event logistics, supporting on-site event needs, and assisting with post-event follow-up,</li></ul>
<ul><li>Proficiency in Microsoft Office required; familiarity with digital communications, CRM, project management, and design platforms such as Pardot, Canva, Salesforce, and Asana preferred.</li></ul>
<ul><li>Previous internship or professional experience in a think tank, research institution, government office, nonprofit organization, newsroom, or similar setting preferred.</li></ul>
<ul><li>Must be authorized to work in the United States.</li></ul>
<div></div>
<div><b>PHYSICAL REQUIREMENTS AND WORK CONDITIONS:</b></div>
<div>The candidate should be able to come into the office at least four times per week. The physical demands are representative of those that must be met by an employee working in an office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The noise level in the work environment is usually moderate.</div>
<div></div>
<div>Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Equal Opportunity Employer.</div>
<div></div>
<div><b>HOW TO APPLY:</b></div>
<div>Apply early! We will be reviewing applications on a rolling basis. Interested applicants should submit a r&eacute;sum&eacute; and cover letter.</div>
<div>Please note that incomplete applications will not be considered, and you must apply before May 15, 2026.</div></div><p></p>

Program Coordinator / Research Assistant - Americas Program

FirstService Residential

<div><p><b>Description</b><br>
</p><br>
<br>
<br>
Job Overview:
<br>
<br>
As an Assistant General Manager, you&rsquo;ll be responsible for direct oversight of certain areas of the management of the assigned community, reporting at all times directly to the General Manager.<br>
<br>
Your Responsibilities:<br>
<br>
<ul><li><br>
Directly oversees all Management Office administrative staff, Front Desk Services (Doorpersons and Concierge) and Security along with the onsite supervisor for the outsourced company.</li></ul><br>
<ul><li>
Responsible for directing the Administrative Assistant in preparation of Board of Directors meeting packages as well as posting of meeting agendas.</li></ul><br>
Daily supervisory level inspections in conjunction with the General Manager and Facilities Director, including grounds, lobbies, hallways, garage, spa, etc.<br>
<ul><li>
</li></ul><br>
<ul><li><br>
Vendor and service provider interaction daily to ensure that goods and or services are being received per contracts in place.</li></ul><br>
<ul><li>
Otherwise assist the General Manager in the oversight of all aspects of the operations at The Galaxy as necessary.</li></ul><br>
<ul><li>
Be available for weekday committee meetings or other events as well as be available to return to the property in the event of an emergency as determined by the General Manager.</li></ul><br>
<ul><li>
Serve as the primary on-site person responsible for the oversight of the operation of Management information systems, including First Service Connect or similar system.</li></ul><br>
In the absence of the General Manager, serve as the person responsible for oversight of all of the administrative staff where appropriate.<br>
<ul><li>
</li></ul><br>
<ul><li><br>
Coordinate outsourcing for various repairs that do not fall under the purview of the Facilities Director.</li></ul><br>
<ul><li>
In conjunction with the General Manager and Facilities Director, where appropriate collect and present bids for repair and replacement of certain non-mechanical items.</li></ul><br>
<ul><li>
In conjunction with the Customer Service Manager, facilitate resolution of resident complaints.</li></ul><br>
Administer and facilitate all security surveillance repairs, replacements and installations.<br>
<ul><li>
</li></ul><br>
<ul><li><br>
Publish Weekly Update for the community.</li></ul><br>
<ul><li>
Maintain community website.</li></ul><br>
Administer and maintain content of elevator screens and ensure timely information<br>
<ul><li>
</li></ul><br>
<ul><li><br>
Facilitate internal communication as required and direct the maintenance of office files.</li></ul><br>
<ul><li>
Responsible for formatting and timely posting of all meeting agendas.</li></ul><br>
<br>
<br>
Skills &amp; Qualifications:<br>
<br>
<ul><li><br>
Minimum of 3 years management experience, preferably in property management</li></ul><br>
<ul><li>
Experience working on multiple projects at a time</li></ul><br>
<ul><li>
Strong organizational skills</li></ul><br>
<ul><li>
Strong written and verbal communication skills</li></ul><br>
<ul><li>
Excellent word processing, mathematic and computer skills required</li></ul><br>
Critical thinking, problem solving, judgement and decision-making abilities are necessary.<br>
<ul><li>
</li></ul><br>
<ul><li><br>
Proficiency in computer programs like Microsoft Office, Outlook and Windows required.<br>
</li></ul><br>
<ul><li><br>
Ability to work with sensitive and/or confidential information.</li></ul><br>
<br>
<br>
<br>
What We Offer:
<br>
<br>
As a full-time exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays and a 401k with company match. Occasional travel may be required to attend training and other company functions.<br>
<br>
<br>
<br>
Compensation: $18.40 - $25.00/hour<br>
<br>
Disclaimer Statement:<br>
<br>
<br>
<br>
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.<br>
<br>
<b>Automated Employment Decision Tool (AEDT) Usage:</b> We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.<br>
<br>
<b>Job Qualifications and Characteristics Assessed:</b> The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.<br>
<br>
<b>Alternative Selection Process or Reasonable Accommodations:</b> Candidates who require an alternative selection process or a &ldquo;reasonable accommodation,&rdquo; as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com.<br>
<br>
<b>Requesting Information About the AEDT - NYC Local Law 144:</b> Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.</div>

Part-Time Assistant General Manager

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