sr. financial analyst

accountant / bookkeeper

accounting specialist

bookkeeper

lead financial analyst

senior accountant

<p><b>About DHD</b></p><p>DHD is a Chicago-based marketing and advertising agency with a long-standing reputation for creative excellence and strong client relationships. For over 45 years, the firm has partnered with organizations across industries including manufacturing, hospitality, tourism, and consumer services to develop impactful marketing campaigns and digital experiences.</p><p>Our team combines creative talent, strategic thinking, and practical problem-solving to help clients grow. As a mid-sized agency, we offer the opportunity to work closely with leadership, contribute directly to the company&rsquo;s operations, and make a visible impact on how the business runs.</p><p><b>About the Role</b></p><p>DHD is seeking a Senior Accountant to own and manage the company&rsquo;s day-to-day accounting operations. This role is ideal for someone who enjoys bringing structure and clarity to financial systems and ensuring that accounting processes run smoothly.</p><p>The Senior Accountant will oversee the company&rsquo;s accounting functions and play a key role in strengthening financial processes as the company continues its transition to QuickBooks Online. You&rsquo;ll operate as DHD&rsquo;s primary in-house accounting professional &mdash; with direct access to leadership and genuine ownership of the function.</p><p>The role begins hybrid in Chicago while systems and processes are stabilized, with a planned transition to fully remote within 3&ndash;6 months once accounting operations are running smoothly.</p><p><b>Responsibilities</b></p><ul><li>Manage and maintain the company&rsquo;s accounting records in QuickBooks Online</li><li>Oversee client invoicing and revenue tracking</li><li>Perform bank, credit card, and balance sheet reconciliations</li><li>Manage accounts payable and vendor payments</li><li>Track and support accounts receivable and collections</li><li>Coordinate payroll with Paychex</li><li>Assist with monthly close and financial reporting</li><li>Support the continued transition to QuickBooks Online</li><li>Maintain documentation and improve internal accounting processes</li><li>Manage and maintain the company&rsquo;s accounting records and <b>daily bookkeeping</b> in QuickBooks Online</li></ul><p><b>Benefits</b></p><ul><li>Medical Insurance &mdash; DHD covers 70% of employee premiums and 65% for spouse and family coverage</li><li>Life and Disability Insurance</li><li>Paid Time Off &mdash; 13 days annually</li><li>Retirement Savings Plan with employer match (DHD matches 50 cents on the dollar up to a qualifying contribution)</li></ul><p><b>Qualifications</b></p><ul><li>Minimum 5 years of accounting experience</li><li>Be located and allowed to work in the United States</li><li>Strong experience with QuickBooks Online</li><li>Experience with full-cycle accounting</li><li>Comfortable working as a department of one with high autonomy</li><li>Strong organizational skills and attention to detail</li><li>Experience helping companies transition or clean up accounting systems (particularly QuickBooks Online) is strongly preferred</li><li>Accounting degree or CPA is helpful but not required</li></ul><p>Job Type: Full-time</p><p>Pay: $75,000.00 - $95,000.00 per year</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Health insurance</li><li>Paid time off</li></ul><p>Application Question(s):</p><ul><li>Do you have extensive experience with Quickbooks Online</li></ul><p>License/Certification:</p><ul><li>accounting degree or CPA license (Required)</li></ul><p>Location:</p><ul><li>Chicago, IL 60601 (Required)</li></ul><p>Ability to Commute:</p><ul><li>Chicago, IL 60601 (Required)</li></ul><p>Work Location: Hybrid remote in Chicago, IL 60601</p>

Senior Accountant

Arete Renovators

<p>Aret&eacute; Renovators Inc. is a 22-year-old family business specializing in interior residential and commercial remodeling, primarily design and build projects. Aret&eacute; Renovators has successfully completed over one thousand remodeling projects throughout the Chicagoland area, working in 60% of Chicago&rsquo;s downtown high rises. Aret&eacute; means &ldquo;quality&rdquo; in Ancient Greek. Since 2002, we have built a reputation of quality in workmanship, customer service, project management, and reliability.</p><p>As a design build company, Aret&eacute; Renovators offers general contracting services for remodeling, design, and building needs through our design studio Aret&eacute; the Art of Design. We manage all aspects of the project including obtaining city permits, completing association paperwork for project approval, design services, purchasing and delivering of materials, installation, and maintenance.</p><p>From small scale projects such as gut rehabs and kitchen remodels, to building houses from the ground up, our team of skilled professionals, with the union of carpenters, electricians, and plumbers is well prepared for the most challenging real estate projects.</p><p><b>This position will report to our Senior Accountant. The position requires FT hours Monday through Friday (9am-5pm). This position will consist of a hybrid work schedule, requiring 3 in-office days working from either of our Chicago showrooms (3821 W Montrose Ave and 155 N Harbor Drive) dependent on schedule, with the remaining 2 weekdays working remotely. During the initial training period of 3-6 months, the work schedule will predominantly require candidate to work in office. </b></p><p><b>Please note we are a multi-tiered company. The ideal candidate will assist with the following responsibilities for two of our branches - Aret&eacute;</b> <b>Renovators (www.areterenovators.com) and Aret&eacute;</b> <b>the Art of Design (www.aretetheartofdesign.com). </b></p><p>Responsibilities:</p><p>ARETE RENOVATORS</p><ul><li>Accounts Receivable (A/R) &ndash; client billing, review all projects and follow up with clients on past due invoices or any payment related inquiries</li><li>Accounts Payable (A/P) - assist with reviewing subcontractor billing and payroll</li><li>Assist with insurance &amp; COI process</li><li>Assist in filing of documents and organizing the filing system</li><li>Collect and review lien waivers for compliance and follow-up with trade contractors as appropriate</li><li>Process incoming and outgoing mail, scan documents, and forward to appropriate parties</li><li>Understand, embrace and execute the core values of Aret&eacute; throughout your daily interactions with internal and external clients</li></ul><p>ARETE THE ART OF DESIGN</p><ul><li>Accounts Receivable (A/R) &ndash; client billing, review all projects and follow up with clients on past due invoices or any payment related inquiries</li><li>Managing purchase order process on day-to-day basis</li><li>Managing client budgets for completed projects</li><li>Reconciling credit card accounts</li></ul><p>Skills:</p><ul><li>Capable of maintaining a high level of organization</li><li>Ability to work under pressure and meet aggressive deadlines</li><li>Ability to multi-task and rearrange priorities as needed</li><li>Strong attention to detail</li><li>Ability to work and decide with limited supervision</li><li>Quick learner - must be able to quickly &ldquo;pick up and run with it&rdquo; when it comes to training on software used (CoConstruct)</li><li>Forward thinking - we are constantly evolving and looking for team members who will help us think outside of the box and offer suggestions for improvements</li></ul><p>Requirements/Experience:</p><ul><li>Minimum of 3 years prior experience</li><li>Ability to communicate fluently in English (both written and verbally) with internal and external customers</li><li>Quickbooks experience required</li><li>Knowledge of budgets and fundamentals of accounting</li><li>General knowledge of Microsoft Office programs (Excel, Word, PowerPoint, Outlook. One Drive, Teams, etc.)</li><li>High level of integrity. Must be trustworthy as this position will work with sensitive data.</li><li>BONUS EXPERIENCE: knowledge of construction with 1-2 years&rsquo; experience in the industry</li></ul><p>Job Type: Full-time</p><p>Pay: $52,000.00 - $62,000.00 per year</p><p>Benefits:</p><ul><li>401(k) 3% Match</li><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid sick time</li><li>Paid time off</li><li>Paid training</li><li>Parental leave</li><li>Professional development assistance</li><li>Referral program</li><li>Vision insurance</li></ul><p>Experience:</p><ul><li>Bookkeeping: 2 years (Required)</li><li>Quickbooks: 3 years (Required)</li></ul><p>Work Location: Hybrid remote in Chicago, IL 60618</p>

Bookkeeper

Susan E. Loggans & Associates

<p><b>Job Overview</b><br/>We are a small 5 attorney firm looking for detail oriented, potentially long-term employee (departing person is moving after almost 20 years) seeking a dynamic and detail-oriented Accountant / Bookkeeper to join our team!</p><p>This vital role offers an exciting opportunity to manage and streamline financial operations, ensuring accuracy and compliance across various accounting functions. As an integral part of our organization, you will utilize your expertise in accounting software and financial concepts to support our financial health and growth. If you thrive in a fast-paced environment, love working with numbers, and are passionate about maintaining precise financial records, this position is perfect for you!</p><p><b>Responsibilities</b></p><ul><li>Maintain accurate general ledger accounting, including journal entries, account analysis, and account reconciliation to ensure data integrity.</li><li>Perform balance sheet reconciliation regularly to verify the accuracy of financial statements.</li><li>Manage accounts payable and accounts receivable processes efficiently, ensuring timely payments and collections.</li><li>Conduct bank reconciliations using software such as QuickBooks, Xero, Sage, or Quicken to match bank statements with internal records. Advanced IT skills needed to interact with case management software and day to day interactions with support staff.</li><li>Prepare detailed financial reports and assist in financial report writing for management review.</li><li>Support payroll processing and ensure compliance with tax regulations and GAAP (Generally Accepted Accounting Principles).</li><li>Assist with governmental accounting requirements and non-profit accounting procedures as needed.</li><li>Execute budgeting tasks, analyze account activity, and perform double entry bookkeeping to maintain accurate financial data.</li></ul><p><b>Requirements</b></p><ul><li>Proven experience with accounting software such as QuickBooks, Xero, Sage, or similar platforms.</li><li>Strong understanding of GAAP standards, governmental accounting, and non-profit accounting practices.</li><li>Proficiency in general ledger accounting, bank reconciliation, account analysis, and journal entries.</li><li>Knowledge of accounts payable/receivable processes and payroll management.</li><li>Ability to perform balance sheet reconciliation and account reconciliation accurately.</li><li>Familiarity with financial concepts, including debits &amp; credits, double entry bookkeeping, and financial report writing.</li><li>Excellent attention to detail with strong organizational skills; proficiency in 10 key typing is a plus.</li><li>Effective communication skills to collaborate across departments and support audit processes if necessary. Join us to be part of a vibrant team dedicated to maintaining impeccable financial standards while fostering your professional growth! We value precision, transparency, and enthusiasm&mdash;qualities that drive our success every day!</li></ul><p>Pay: Up to $70,000.00 per year</p><p>Benefits:</p><ul><li>Dental insurance</li><li>Disability insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul><p>Application Question(s):</p><ul><li>Do you understand this is a full-time in-office position/not remote?</li></ul><p>Experience:</p><ul><li>Accounting/Bookkeeping: 3 years (Required)</li></ul><p>Location:</p><ul><li>Chicago, IL (Preferred)</li></ul><p>Work Location: In person</p>

Accountant / Bookkeeper

Realign

<div>Chicago, Illinois 60018 Posted April 3rd, 2026
 <div></div><p>Looking for more job opportunities? Click here!</p></div>
<br><div><p>Job Type: Contract</p>
<p>Job Category: IT</p>
<p>Job Description</p>
<p></p><div><b>Role: </b>Senior .NET Developer (Angular + Pharma Domain)<br>
<b>Location: </b>Chicago, IL<br>
<b>Experience:</b> 12+ Years<br>
<b>Contract</b></div><div><b>
Job Description:</b></div><div>
We are looking for a Senior .NET Developer with strong experience in Angular and Pharma/Life Sciences domain. The candidate will be responsible for designing, developing, and maintaining enterprise applications in the pharmaceutical domain, ensuring compliance with regulatory standards and delivering high-quality software solutions.</div><div><b>
Required Skills:</b></div><ul><div>
12+ years of experience in software development</div><div>
Strong experience in <b>.NET Framework / .NET Core</b></div><div>
Experience with <b>Angular (Angular 8+)</b></div><div>
Strong knowledge of <b>C#, </b><b>ASP.NET</b><b> MVC, Web API</b></div><div>
Experience with <b>SQL Server</b></div><div>
Experience with <b>REST APIs and Microservices</b></div><div>
Experience with <b>Entity Framework</b></div><div>
Experience working in <b>Pharma / Life Sciences domain</b></div></ul><br>
<p></p>
<p>Required Skills</p>
<p>CLOUD DEVELOPER</p> <p>SQL APPLICATION DEVELOPER</p></div>

Senior .NET Developer (Angular + Pharma Domain)-1

Wolters Kluwer

<div><div><b>Senior Data Scientist / Senior Software Engineer</b></div><div></div><div><b>
About the Role</b></div><div>
This role blends <b>advanced data science</b> with <b>senior-level software engineering</b> to deliver intelligent, data-driven software solutions. As a <b>Senior Data Scientist / Senior Software Engineer</b>, you will design and build production-grade systems while applying statistical modeling, machine learning, and analytics to solve complex business problems.</div><div>
You&rsquo;ll work across <b>Python-based data science workflows</b> and <b>C#/.NET-based enterprise systems on Azure</b>, partnering closely with product, engineering, and business stakeholders. This role is ideal for someone who enjoys both hands-on engineering and deriving insights from data to influence product behavior and decision-making.</div><div></div><div><b>
Key Responsibilities</b></div><div><b>
Data Science &amp; Advanced Analytics</b></div><ul><li>
Design and execute experiments and A/B tests to evaluate product and business hypotheses.</li><li>
Develop, validate, and tune machine learning and predictive models.</li><li>
Perform exploratory and root cause analysis to uncover trends, anomalies, and key drivers.</li><li>
Lead feature engineering efforts to improve model performance and interpretability.</li><li>
Apply statistical and mathematical techniques to real-world, applied problems.</li><li>
Build clear and effective visualizations and analytical summaries for stakeholders.</li><li>
Ensure data quality, integrity, and consistency across multiple sources.</li></ul><div><b>
Software Engineering &amp; System Implementation</b></div><ul><li>
Design and implement services and applications that integrate data science outputs into production systems.</li><li>
Build and maintain <b>C#/.NET (ASP.NET Core)</b> APIs and backend components on <b>Microsoft Azure</b>.</li><li>
Develop data pipelines and processing logic supporting analytical and operational use cases.</li><li>
Collaborate with frontend engineers to enable data-driven experiences.</li><li>
Optimize application and data pipeline performance, reliability, and scalability.</li></ul><div><b>
Data Platforms &amp; Integration</b></div><ul><li>
Prepare, preprocess, and optimize data for analysis and modeling using <b>Python</b>.</li><li>
Design and query <b>SQL Server / Azure SQL</b> databases for analytical and transactional workloads.</li><li>
Ensure efficient interaction between analytical models and software systems.</li><li>
Support model deployment, monitoring, and validation in production environments.</li></ul><div><b>
Quality, Testing &amp; Responsible AI</b></div><ul><li>
Contribute to testing strategies for data pipelines, models, and software components.</li><li>
Participate in peer reviews of code, models, and analytical approaches.</li><li>
Evaluate AI and data tooling thoughtfully and responsibly.</li><li>
Apply validation and governance practices to AI-assisted code and model outputs.</li></ul><div><b>
Collaboration &amp; Mentorship</b></div><ul><li>
Communicate analytical findings and technical solutions clearly to technical and non-technical audiences.</li><li>
Collaborate closely with product, engineering, and business partners.</li><li>
Mentor junior data scientists and engineers through knowledge sharing and feedback.</li><li>
Participate in Agile planning, estimation, and delivery activities.</li></ul><div></div><div><b>
Core Skills &amp; Qualifications</b></div><div><b>
Programming &amp; Engineering</b></div><ul><li>
Strong proficiency in <b>C#/.NET</b> for enterprise software development.</li><li>
Strong proficiency in <b>Python</b> for data analysis, modeling, and data pipelines.</li><li>
Familiarity with <b>R, Java, or C++</b> is a plus.</li><li>
Solid understanding of software engineering fundamentals and system design.</li></ul><div><b>
Data &amp; Analytics</b></div><ul><li>
Advanced data analysis and problem-solving skills.</li><li>
Hands-on experience with machine learning algorithms and predictive modeling.</li><li>
Experience applying analytics to influence product or business outcomes.</li><li>
Expertise in feature engineering, model tuning, and validation.</li><li>
Proficiency with data visualization tools (e.g., Tableau, Power BI, Matplotlib).</li></ul><div><b>
Databases &amp; Platforms</b></div><ul><li>
Strong SQL skills and relational data modeling experience.</li><li>
Experience working with cloud platforms, preferably <b>Microsoft Azure</b>.</li><li>
Familiarity with NoSQL or large-scale data systems is a plus.</li></ul><div><b>
Development Practices</b></div><ul><li>
Experience working in Agile environments.</li><li>
Strong testing, documentation, and collaboration practices.</li><li>
Ability to balance analytical depth with production-quality engineering.</li></ul><div></div><div><b>
Core Competencies</b></div><ul><li>
Analytical Skills</li><li>
Inclusive Collaboration</li><li>
Drive to Perform</li><li>
Accountability</li><li>
Functional Expertise</li><li>
Operational Expertise</li></ul><div></div><h2 class="jobSectionHeader"><b>
Our Interview Practices</b></h2><div></div><div><i>
To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process is designed to assess your individual skills, experiences, and communication style. We value authenticity and want to ensure we&rsquo;re getting to know you&mdash;not a digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and include in-person interviews in our hiring process. Please note that use of AI-generated responses or third-party support during interviews will be grounds for disqualification from the recruitment process.</i></div><div></div><div><i>
Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.</i></div><div></div><div><b><br>
Compensation:</b></div>
$102,000.00 - $178,050.00 USD<br>
<div></div>
This role is eligible for Bonus.<div></div><div><i>
Compensation range listed is based on primary location of the position. Actual base salary offer is influenced by a wide array of factors including but not limited to skills, experience and actual hiring location. Your recruiter can share more information about the specific offer for the job location during the hiring process.</i></div><div></div><h2 class="jobSectionHeader"><b>
Additional Information</b><b>:</b></h2><div></div><div>
Wolters Kluwer offers a wide variety of competitive benefits and programs to help meet your needs and balance your work and personal life, including but not limited to: Medical, Dental, &amp; Vision Plans, 401(k), FSA/HSA, Commuter Benefits, Tuition Assistance Plan, Vacation and Sick Time, and Paid Parental Leave. Full details of our benefits are available upon request.</div></div>

Senior Data Scientist / Senior Software Engineer

Amazon.com

<div><h2 class="jobSectionHeader"><b>DESCRIPTION</b></h2><div>
Amazon Ads operates at the intersection of eCommerce and advertising, offering a rich array of advertising solutions. We partner with advertisers to reach Amazon customers on Amazon.com, across our other owned and operated sites, on other high quality sites across the web, and on millions of devices. If you&rsquo;re interested in joining a rapidly growing organization working to build a unique, world-class advertising group with a relentless focus on the customer, you&rsquo;ve come to the right place.<br>
<br>
We&rsquo;re looking for a results oriented Account Manager who is passionate about partnering with our advertisers, educating them and helping to solve ambiguous business problems, mitigating risks before they become roadblocks. As an Account Manager, you manage and deliver against complex advertiser goals and problems to drive revenue and achieve revenue targets. You nurture customer relationships and create revenue opportunities from the advertisers you own. You&rsquo;ll not only dive deep into data to understand trends, but also communicate the &ldquo;why&rdquo; behind results and make actionable recommendations to internal and external stakeholders. Additionally, you&rsquo;ll be able to leverage Amazon&rsquo;s proprietary data to provide strategic and personalized recommendations, influencing both your internal team and your external customer to facilitate them reaching their business goals. This role is highly collaborative, working with Creative, Senior Sales, Product, and Retail partners and will drive process improvement to gain efficiency and foster collaboration. The Account Manager&rsquo;s strategic digital expertise and influence is considered critical to unlocking greater value and impact for our advertisers.<br>
<br>
Key job responsibilities<br>
<ul><li>Become a knowledgeable partner on Amazon Advertising solutions</li><li>Develop annual brand and media strategies for growth based on overall advertiser goals/objectives</li><li>Develop campaign strategies and audience targeting recommendations per brand and product line</li><li>Evaluate KPIs and optimize campaign performance using a data driven approach</li><li>Perform in-depth data analysis to deliver actionable insights &amp; recommendations that influence short term / long term digital media strategy</li><li>Educate advertisers on performance metrics, insights, and how to achieve greater results on Amazon</li><li>Work cross-functionally with sales and other Amazon partners to drive incremental revenue and increase advertiser satisfaction</li></ul></div><h2 class="jobSectionHeader"><b>
BASIC QUALIFICATIONS</b></h2><ul><li>Bachelor's degree in a relevant field or equivalent work experience</li><li>5+ years of B2B or enterprise sales with a focus on hunting new business experience</li><li>Experience identifying, developing, negotiating, and closing opportunities across a wide spectrum of customer engagement levels</li><li>Experience positioning and selling technology to new customers and new market segments</li><li>Experience building, executing and scaling cross-functional programs or advertising campaigns from concept to completion</li><li>Experience communicating and presenting to senior leadership</li><li>Experience in making data driven business decisions</li><li>Experience collaborating with cross-functional teams including Marketing, Product Management, Customer Service, Operations, Legal, Finance, and Senior Leadership</li></ul><h2 class="jobSectionHeader"><b>
PREFERRED QUALIFICATIONS</b></h2><ul><li>8+ years of sales experience</li><li>Experience with MS Office Suite, CRMs (Salesforce) and other systems</li><li>Experience in customer-facing leadership roles</li><li>Experience proactively growing customer relationships within an account while expanding their understanding of the customer's business</li><li>Experience in influencing senior leadership through data driven insights</li><li>Experience working across functional teams and senior stakeholders</li><li>Experience guiding, training and mentoring others</li><li>MBA, or Master's degree in business, data science, public administration, finance, engineering, human resources or related field</li><li>Experience identifying and optimizing org processes, playbooks, or tools</li></ul><br>
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.<br>
<br>
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.<p><br>
The base salary range for this position is listed below. Your Amazon package will include sign-on payments, restricted stock units (RSUs), and sales incentives. Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.</p><br>
USA, IL, Chicago - 129,500.00 - 175,100.00 USD annually<br>
USA, NY, New York - 142,400.00 - 192,600.00 USD annually</div><p></p>

Sr. Sales Account Manager, Telecom

Adler University

<div><p>The Project Coordinator for Strategic Initiatives provides administrative, logistical, and operational support primarily to the Senior Vice President (SVP)/Chief Operating Officer (COO), and to the Office of the President more broadly. Reporting to both the SVP/COO (who also serves in a capacity of Board Secretary) and the Project Manager and Executive Assistant to the President, this role is the primary administrative resource for SVP/COO-driven and board-related projects, priorities, and day-to-day tasks while also supporting presidential office operations in close partnership with and direction from the Project Manager and Executive Assistant to the President.</p>
<p>
The work spans four main areas: financial administration (processing and reconciling invoices, expenses, and reimbursements for the Office of the President and Board of Trustees); board logistics and governance support (coordinating meetings, materials, travel, and documentation for the Board of Trustees); communications support (drafting correspondence and providing copyediting and formatting assistance); and general administrative coordination including scheduling, travel, and project tracking.</p>
<p>
The dual reporting structure &mdash; the SVP/COO and the Project Manager and Executive Assistant to the President &mdash; ensures that the role is operationally integrated across the office while remaining directly responsive to SVP/COO priorities. Success in this role requires a genuine commitment to collaboration, operational excellence, accuracy, and policy compliance, and an interest in working in a highly collaborative and fast paced, outcomes driven environment. There will be great exposure to leadership and learning opportunities in this role.</p>
<p><b>
Key Responsibilities</b></p>
<p>
SVP/COO &amp; Presidential Office Support (40%)</p>
<ul>
<li><p>Provide high-quality administrative support to the SVP/COO and the Office of the President, including calendar management, correspondence, document preparation, and day-to-day operational coordination.</p>
</li>
<li><p>Create project plans and set meetings with teams according to key priority and project deliverables with consultation with the SVP/COO.</p>
</li>
<li><p>Prepare, format, and proofread executive materials including briefing documents, presentations, reports, and correspondence &mdash; ensuring all materials are polished, accurate, and appropriate for senior leadership audiences.</p>
</li>
<li><p>Draft initial communications on behalf of the SVP/COO and Office of the President, including internal memos, external correspondence, and other materials requiring a professional and institutional voice.</p>
</li>
<li><p>Support daily office operations in coordination with the Administrative Manager, Executive Assistant to the President, and other office staff, including phone coverage, visitor management, and office coordination.</p>
</li>
<li><p>Maintain organized, accurate, and confidential electronic and physical records and files.</p>
</li>
<li><p>Ensure smooth operations and logistics for meetings and events to maximize time of participants; set up Zoom and Teams meeting links, follow-up to support appropriate meeting attendance, and coordinate to collect, create, and distribute agenda before meetings.</p>
</li>
<li><p>Serve as a back-up for the President&rsquo;s scheduler.</p>
</li>
</ul><p>Board of Trustees Logistics &amp; Governance Support (20%)</p>
<ul>
<li><p>Serve as a primary administrative point of contact for Board of Trustees members and their support teams &mdash; coordinating scheduling, travel, logistics, and communications with professionalism and discretion.</p>
</li>
<li><p>Support the Board Secretary function by assisting with the preparation and distribution of board and committee materials, meeting minutes, approvals, and governance documentation.</p>
</li>
<li><p>Coordinate logistics for board meetings and committee meetings &mdash; including space reservations, catering, AV and technology needs, travel arrangements, and on-site support.</p>
</li>
<li><p>Maintain accurate and current board records, including member contact information, committee assignments, term dates, and governance documentation.</p>
</li>
<li><p>Assist with planning and execution of board-related events and engagements, ensuring smooth operations from planning through close.</p>
</li>
</ul><p>Invoice, Expense &amp; Financial Administration (15%)</p>
<ul>
<li><p>Process, track, and reconcile invoices, receipts, expense reports, reimbursements, and check requests for the Office of the President and Board of Trustees &mdash; with consistent attention to accuracy, timeliness, and compliance with institutional policies.</p>
</li>
<li><p>Serve as a primary point of contact for reimbursement and reconciliation within the Office of the President, working closely with the Executive Assistant and Administrative Manager to ensure all financial transactions are processed correctly and on schedule.</p>
</li>
<li><p>Coordinate with the Finance office on invoice approvals, vendor payments, and budget tracking as needed.</p>
</li>
<li><p>Maintain organized financial records and documentation to support audits, reviews, and reporting.</p>
</li>
</ul><p>Travel Coordination (5%)</p>
<ul>
<li><p>Under the direction of the administrative manager, support coordination of domestic and international travel for the President, SVP/COO, and Board of Trustees members &mdash; including itineraries, transportation, lodging, visa or documentation needs, and detailed logistics.</p>
</li>
<li><p>Anticipate and resolve travel complications proactively, ensuring senior leaders and board members experience seamless, well-managed travel.</p>
</li>
<li><p>Maintain and reconcile travel-related expenses in accordance with institutional policies.</p>
</li>
</ul><p>Project &amp; Administrative Coordination (20%)</p>
<ul>
<li><p>Provide project coordination support for initiatives led by the Office of the President &mdash; tracking timelines, action items, deliverables, and follow-up to ensure nothing falls through the cracks.</p>
</li>
<li><p>Support administrative compliance and documentation efforts, coordinating communications, maintaining records, and assisting with audits or reviews as needed.</p>
</li>
<li><p>Provide administrative support to senior leadership team committees or working groups, including scheduling, materials preparation, and documentation.</p>
</li>
<li><p>Collaborate across departments and constituencies with professionalism and discretion, representing the Office of the President with care and institutional awareness.</p>
</li>
<li><p>Oversee timekeeping and administrative guidance for student workers, temporary staff, or interns supporting the Office of the President, as assigned.</p></li></ul><br>
<p>
</p><p><b>Qualifications</b></p>
<p>
Required</p>
<ul>
<li><p>Prior experience in an administrative, executive support, or operations role &mdash; in a professional, academic, nonprofit, or mission-driven environment.</p>
</li>
<li><p>Strong organizational, time-management, and multitasking skills; ability to manage multiple priorities accurately in a fast-paced environment.</p>
</li>
<li><p>Excellent writing, editing, and proofreading skills, with the ability to produce clear, polished materials for senior and governance audiences.</p>
</li>
<li><p>Experience with or demonstrated ability to quickly learn invoice processing, expense reconciliation, and financial record-keeping.</p>
</li>
<li><p>Proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook) and Google Workspace.</p>
</li>
<li><p>High level of professionalism, discretion, and sound judgment in handling confidential information.</p>
</li>
<li> <p>Proactive, self-directed working style with the ability to anticipate needs and act without waiting to be asked.</p>
</li>
<li><p>Genuine commitment to operational excellence and continuous improvement.</p>
</li>
<li><p>Collaborative, collegial approach with the ability to work effectively across diverse constituencies and stakeholders.</p>
</li>
<li><p>A learning mindset and openness to leveraging tools and resources, including AI.
</p></li><li><p>Appreciation for and commitment to the mission of Adler University.</p>
</li>
</ul><p>Preferred</p>
<ul>
<li><p>Experience supporting a Board of Trustees, governing body, or senior executive in a higher education or nonprofit setting.</p>
</li>
<li><p>Familiarity with board governance processes, meeting administration, or corporate secretary functions.</p>
</li>
<li><p>Experience coordinating domestic or international travel for senior leaders.</p>
</li>
<li><p>Demonstrated curiosity and interest in higher education, mission-driven organizations, or institutional leadership.</p></li></ul><br>
<p>
</p><p><b>Salary Range: $55,000.00 - $65,000.00</b></p>
<p><b>
Work Environment (Physical Demands): </b>The usual and customary methods of performing the jobs functions require the following physical demands: some lifting, carrying, pushing, and/or pulling and significant fine finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.</p><br>
<p></p>
<p><b>
Universal Core Behaviors:</b></p>
<p><b>
Commitment to Adler&rsquo;s Mission</b></p>
<ul>
<li>Acts with personal integrity, honesty, compassion. and integrity in all professional responsibilities.
</li><li>Aligns professional actions with Adler&rsquo;s commitment to community-rooted education, research, and impact.
</li><li>Contributes to a culture that advances health, well-being, and community connection &mdash; locally and globally.
</li><li>Respects and values colleagues and community partners.
</li></ul><p><b>Accountability and Excellence</b></p>
<ul>
<li>Demonstrates results-oriented focus and commitment to quality.
</li><li>Consistently meets deadlines and delivers work of high professional standard.
</li><li>Prioritizes service and responsiveness.
</li><li>Seeks opportunities to improve efficiency, effectiveness, and resource use.
</li><li>Takes ownership of performance, seeks feedback, and accepts responsibility for actions.</li>
</ul>
<p><b>Communication</b></p>
<ul>
<li>Communicates with respect, diplomacy, and professionalism.
</li><li>Demonstrates active listening and comprehension.
</li><li>Expresses ideas clearly and effectively in both oral and written forms.
</li><li>Keeps colleagues informed in a timely and transparent manner.
</li></ul><p><b>Collaboration and Teamwork</b></p>
<ul>
<li>Actively contributes to and engages with colleagues, partners, and communities.
</li><li>Builds relationships rooted in respect, empathy, and trust.
</li><li>Demonstrates curiosity, courage, and integrity in guiding work and decisions.
</li><li>Makes thoughtful, informed decisions that balance short-term needs with long-term impact.
</li><li>Works cooperatively with colleagues to achieve collective goals.
</li></ul><p><b>Adaptability and Lifelong Learning</b></p>
<ul>
<li>Approaches challenges with proactive problem-solving.
</li><li>Commits to lifelong learning by continuously developing skills, knowledge, and effectiveness.
</li><li>Supports and adapts to evolving needs in the work environment.
</li></ul><p><b>Partnership with Supervisors</b></p>
<ul>
<li>Engages supervisors as partners in achieving goals.
</li><li>Fosters open, respectful communication to maintain alignment and clarity.
</li>Seeks guidance and feedback when appropriate while demonstrating initiative and accountability.<br>
<li>
 </li></ul><p></p><p><b>Equal Opportunity Employer</b></p>
<p>
It is the policy of Adler University that all persons are entitled to Equal Employment Opportunity (EEO) protection. The University does not discriminate against any individual for employment because of age, religion, race, color, gender, gender identity, sexual orientation, national origin, ancestry, marital status, physical or mental disability, military status (including unfavorable discharge from the military), or any other category protected by federal, state, or local law.</p></div><p></p>

Project Coordinator, Strategic Initiatives

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