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administrative assistant top level management Jobs in Miami

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executive personal assistant

senior administrative assistant

Galderma

<div>Galderma is the emerging pure-play dermatology category leader, present in approximately 90 countries. We deliver an innovative, science-based portfolio of premium flagship brands and services that span the full spectrum of the fast-growing dermatology market through Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology. Since our foundation in 1981, we have dedicated our focus and passion to the human body's largest organ - the skin - meeting individual consumer and patient needs with superior outcomes in partnership with healthcare professionals. Because we understand that the skin, we are in shapes our lives, we are advancing dermatology for every skin story. 
We look for people who focus on getting results, embrace learning and bring a positive energy. They must combine initiative with a sense of teamwork and collaboration. Above all, they must be passionate about doing something meaningful for consumers, patients, and the healthcare professionals we serve every day. We aim to empower each employee and promote their personal growth while ensuring business needs are met now and into the future. Across our company, we embrace diversity and respect the dignity, privacy, and personal rights of every employee. 
At Galderma, we actively give our teams reasons to believe in our bold ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.
We are seeking a highly proactive Executive Assistant to partner with the General Manager (GM) of Alastin. This role goes beyond traditional administrative support&mdash;serving primarily as an administrative anchor to the Alastin GM with additional support such as executive schedules, team meetings, travel
 
coordination, and expenses of select Senior Leaders. This role will report directly to the GM of Alastin. 
 
Key Responsibilities 
Executive Partnership<ul><li>
Provide comprehensive executive administrative partnership to the GM, and 1 member of the US Senior Leadership team, with some additional support to members of the Alastin LT anticipating needs and enabling focus on key business priorities</li><li>
Manage a highly dynamic calendar of General Manager and other leadership coordination (across time zones and in partnership with other Executive Assistants). Be able to prioritize and triangulate competing priorities</li><li>
Prepare the GM for key engagements with clear briefs, agendas, priorities, and follow-ups on action items</li><li>
Support with organizing/consolidating PowerPoint decks and communications
</li><li>Ability to manage and navigate high level executive dynamics, collaboration and coordination with some travel required</li></ul>
Business Operations &amp; Rhythm<ul><li>
Manage and execute the Alastin operating cadence such as leadership meetings, planning cycles, business reviews</li><li>
Drive agenda-setting, materials preparation, and ensuring technology is working to facilitate</li><li>
Maintain the Master Calendar and ensure alignment across functions with clear agenda, material preparation and outcomes</li></ul> 
Communication &amp; Leadership Enablement<ul><li>
Draft and coordinate communications including broader communications to salesforce, town halls, all-hands, and GM messaging for Outlook Materials and Pre-Reads
</li><li>Serve as a key liaison for Alastin extended leadership team that the GM can count on for professionalism and collaboration 
</li></ul> 
Execution &amp; Logistics Excellence<ul><li>
Lead end-to-end planning of meetings, events, and offsites (internal and external)</li><li>
Manage GM expenses and procurement/PO processes</li><li>
Ensure flawless execution of all operational and administrative processes</li></ul>
Culture &amp; Team Engagement<ul><li>
Support GM with engagement, recognition, and Galderma culture-building initiatives</li><li>
Seamlessly integrate and collaborate with the EAs across the organization
</li></ul>Qualifications<ul><li>
Bachelor&rsquo;s or associate&rsquo;s degree or equivalent experience in business administration, management, or a related field</li><li>
5+ years as an Executive Assistant, with at least 2 years in a senior or high-level support role
</li><li>Proficiency in Microsoft Office and expense programs (Outlook, Teams, Word, Excel, PowerPoint, Concur)</li><li>
Experience supporting executives and cross-functional stakeholder management
</li><li>Ability to work independently and as part of a team, with a proactive and flexible approach</li><li>
High degree of professionalism, discretion, and confidentiality</li><li>
Exceptional communication and stakeholder management skills</li><li>
Strong business acumen and ability to anticipate needs</li><li>
Demonstrate discipline, organization and positive &quot;can do&quot; attitude with growth mindset</li><li>
Available to work flexible hours as needed, including occasional travel
</li></ul>What We Offer in Return
You will be part of an organization that genuinely values and embraces diversity and inclusion. We believe that reflecting the diverse perspectives of our customers leads to stronger, more meaningful outcomes.
Next Steps<ul><li>
If your profile is a match, we will invite you for a first virtual conversation with the recruiter.</li><li>
The next step is a virtual conversation with the hiring manager</li><li>
The final step is a panel conversation with the extended team</li></ul>
About the Compensation:
The base salary range for this role is determined based on several factors. These include but are not limited to job accountabilities; skill sets; experience and training; certifications; work location; competitive market rates and other business needs. At Galderma, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on a unique combination of factors for each role. A reasonable estimate of the hiring range for this role is $95,000-$120,000.
In addition to base salary, we provide an opportunity to participate in an annual short-term incentive program that is based on corporate performance with a multiplier focused on individual performance. We offer a competitive and comprehensive benefits program including health insurance, 401(k) plan with employer match, a generous paid time off policy, hybrid work schedules and more.
Our people make a difference
At Galderma, you&rsquo;ll work alongside individuals who share your drive&mdash;as well as those with different perspectives that help us grow. We value the unique contributions of every team member. Our culture of professionalism, collaboration, and support creates an environment where people can truly thrive and excel.
Employer&rsquo;s Rights:
This job description does not list all the duties of the job. You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based on your performance of the tasks listed in this job description. The employer has the right to revise this job description at any time. This job description is not an employment contract, and either you or the employer may terminate employment at any time, for any reason. In addition, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.
Galderma is an equal opportunity employer dedicated to building an inclusive and diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, genetic information, or any other characteristic protected by applicable law. Galderma is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment.</div>

Senior Administrative Assistant

Liberty Mission Critical Services

<div><div><div>Benefits/Perks</div>
<ul><li>Competitive Compensation</li>
<li>Career Growth Opportunities</li>
</ul><div>Job Summary</div>
<div>We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. 
</div><div>Responsibilities</div>
<ul><li>Answer incoming phone calls and route them to the appropriate person</li>
<li>Schedule appointments and maintain a calendar</li>
<li>Organize meetings and take accurate minutes</li>
<li>Write emails, memos, and letters and distribute them appropriately</li>
<li>Contribute to company reports</li>
<li>Maintain an organized filing system</li>
<li>Develop, update, and maintain relevant office procedures</li>
</ul><div>Qualifications</div>
<ul><li>High school diploma/GED required, Associate&rsquo;s degree or administrative training is preferred</li>
<li>Previous experience as an Administrative Assistant or in a similar position</li>
<li>Familiarity with standard office equipment such as printers and fax machines</li>
<li>Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint</li>
<li>Highly organized with excellent time management skills and the ability to prioritize projects</li></ul></div></div>

Administrative Assistant

Dawa Medical LLC

Job Summary We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace.Responsibilities<ul><li>Maintain organized filing systems, both physical and digital, including data entry and document proofreading to ensure accuracy.</li><li>Support bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking.</li><li>Provide excellent customer service by assisting clients, answering inquiries, and supporting overall office management activities.</li><li>Handle clerical tasks such as typing correspondence, managing office supplies, and supporting personal assistant duties when required.</li><li>Review commercial invoice</li><li>Report adverse events to FDA</li></ul>Skills<ul><li>Detail oriented</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.</li><li>Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently.</li><li>Bilingual abilities are highly desirable to assist diverse client needs and enhance communication.</li><li>Previous office or administrative experience is preferred, especially in roles such as medical or dental receptionist or office clerk.</li><li>Knowledge of office management practices including filing systems, data entry, proofreading, and calendar management.</li><li>Join us in creating a positive impact through your proactive support and organizational excellence! This role is perfect for someone eager to grow their administrative career in a lively environment where every day brings new opportunities to shine.</li></ul>Pay: $20.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Paid time off</li></ul>Experience:<ul><li>Administrative: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li><li>Spanish (Preferred)</li></ul>Ability to Commute:<ul><li>Miami, FL 33126 (Required)</li></ul>Work Location: In person

Experienced Administrative Assistant (1 year)

Morgan Auto Group

<div>We are seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of our dealership. The ideal candidate will have strong communication skills, a positive attitude, and the ability to multitask in a fast-paced environment. This role is critical in ensuring smooth administrative processes and excellent customer service.

Key Responsibilities:
<ul>
<li>Greet and assist customers and visitors in a professional and friendly manner</li>
<li>Answer and direct incoming phone calls, take messages, or route calls appropriately</li>
<li>Handle daily clerical and administrative tasks including filing, data entry, scanning, and document management</li>
<li>Assist with preparing sales and service paperwork, including vehicle purchase agreements, invoices, and title documentation</li>
<li>Maintain office supplies inventory and place orders as needed</li>
<li>Schedule appointments and maintain calendars for management or service departments</li>
<li>Support accounting functions such as processing payments, reconciling daily transactions, and preparing bank deposits</li>
<li>Coordinate with various departments (Sales, Service, Parts) to ensure smooth internal communication and operations</li>
<li>Maintain a clean and organized front desk and customer waiting area</li>
<li>Perform other duties and special projects as assigned by management</li>
</ul>
Qualifications:
<ul>
<li>High school diploma or equivalent required; Associate&rsquo;s degree preferred</li>
<li>1&ndash;2 years of administrative or office support experience, preferably in a dealership or similar environment</li>
<li>Strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook)</li>
<li>Experience with dealership management systems (e.g., CDK, Reynolds &amp; Reynolds) is a plus</li>
<li>Excellent organizational, time management, and multitasking skills</li>
<li>Strong interpersonal and communication skills</li>
<li>Professional appearance and demeanor</li>
</ul>
grts</div>

Administrative Assistant at Kendall Hyundai

Carnival Corporation

<div>
 This position is responsible for providing administrative support to the Chief Communications Officer and Chief Operations Officer, as well as department executives as appropriate. The main objective of the position is to ensure that the administrative requirements of the executives are met.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative support for the COO and CCO, including managing their calendar, travel, and their respective internal communications priorities. As appropriate, the candidate is available to support other senior leaders of the respective departments as it relates to the senior executives&rsquo; agenda and priorities.
 </li>
 <li>
 Organize events, meetings, and conferences, including the coordination of facilities, caterers, invitations, speakers, and event budgets. Responsible for all logistics and coordination related to department/group meetings and employee recognition programs. This also includes assisting with ship visits, annual department meetings, and internal and external CCL events that are the responsibility of the Operations and Communications departments. These meetings may involve participants from multiple departments and or vendors, including travel, booking meeting rooms, catering, audio/video, Wi-Fi, etc.
 </li>
 <li>
 Handle incoming calls and correspondence, and respond independently when possible. Review materials and print as needed, in advance of meetings. Prepare PowerPoint presentations as instructed.
 </li>
 <li>
 Compose and prepare confidential correspondence, reports, and other complex documents; maintains confidentiality of all corporate, personnel, and research matters.
 </li>
 <li>
 Leads select NGO partner agreements and the monthly Shipboard Veteran Recognition program, including corresponding with intended recipients and managing shipboard events.
 </li>
 <li>
 Work with the departments&rsquo; Finance support to ensure timely payment and financial record-keeping.
 </li>
 <li>
 Performs other duties as assigned
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's Degree
 </li>
 <li>
 10+ years of senior-level administrative support with 10+ years of demonstrated accomplishments
 </li>
 <li>
 Must be able to work in a fast-paced environment with demonstrated ability to prioritize multiple competing tasks and demands.
 </li>
 <li>
 Interacts effectively with other executive admins and department staff.
 </li>
 <li>
 Oral communication: speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills.
 </li>
 <li>
 Written communication: able to edit work for spelling and grammar, present numerical data effectively, and read and interpret written information.
 </li>
 <li>
 Planning/organizing: able to prioritize and plan work activities and use time efficiently.
 </li>
 <li>
 Quality control: demonstrates accuracy and thoroughness and monitors own work to ensure quality.
 </li>
 <li>
 Adaptability to changes in the work environment.
 </li>
 <li>
 Manages competing demands and is able to deal with frequent change, delays, or unexpected events.
 </li>
 <li>
 Dependability: consistently timely, follows instructions, responds to management direction, and solicits feedback to improve performance.
 </li>
 <li>
 This position is classified as &ldquo;in-office.&rdquo; As an in-office role, it requires employees to work from a designated Carnival office in South Florida, Monday through Thursday each week. Employees may work from their home on Fridays. Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area.
 
 
 </li>
 </ul>
 At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival&rsquo;s discretionary equity incentive plan. Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including:
 
 
 <ul>
 <li>
 Health Benefits:
 </li>
 <ul>
 <li>
 Cost-effective medical, dental and vision plans
 </li>
 <li>
 Employee Assistance Program and other mental health resources
 </li>
 <li>
 Additional programs include company paid term life insurance and disability coverage
 </li>
 </ul>
 <li>
 Financial Benefits:
 </li>
 <ul>
 <li>
 401(k) plan that includes a company match
 </li>
 <li>
 Employee Stock Purchase plan
 </li>
 </ul>
 <li>
 Paid Time Off:
 </li>
 <ul>
 <li>
 Holidays &ndash; All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee&rsquo;s discretion.
 </li>
 <li>
 Vacation Time &ndash; All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year. All employees gain additional vacation time with further tenure.
 </li>
 <li>
 Sick Time &ndash; All full-time employees receive 80 hours of sick time each year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.
 </li>
 </ul>
 <li>
 Other Benefits:
 </li>
 <ul>
 <li>
 Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends
 </li>
 <li>
 Personal and professional learning and development resources including tuition reimbursement
 
 </li>
 </ul>
 </ul>
 
 About Us
 
 
 
 At Carnival Cruise Line, our mission is to consistently deliver safe, fun, and memorable vacations at a great value. As the world&rsquo;s most popular cruise line, we offer a variety of unique experiences across our fleet, ensuring that every voyage is filled with excitement and discovery. From world-class entertainment and dining to exploring stunning destinations, we create lasting memories for our guests while maintaining a dedication to the places we visit and the lives we touch.
 
 
 Join us and embark on a career that offers not only the chance to grow professionally but also the opportunity to be part of a global community that makes a difference.
 
 
 In addition to other duties/functions, this position requires full commitment and support for promoting ethical and compliant culture. More specifically, this position requires integrity, honesty, and respectful treatment of others, as well as a willingness to speak up when they see misconduct or have concerns.
 
 
 Carnival Corporation &amp; plc and Carnival Cruise Line is an equal employment opportunity/affirmative action employer. In this regard, it does not discriminate against any qualified individual on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability, or any other classification protected by applicable local, state, federal, and/or international law.
 
 
 https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf
 
 
 https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf
</div>

Administrative Assistant, Executive

AJC Rents

Email resume to claudia@ajcrents.com or apply today to learn more!AJC Rents is a full-service Real Estate investment management company with over 25 years of experience throughout the Miami-Dade area. The real estate portfolio consists of over 200 units of retail/office centers, luxury homes, and multi-family buildings. Our success is about managing right. Our office is located in Brickell, FL.Hours: 11AM - 4pm (M-F)$20 - $25/ per hour depending on experience&ndash; Paid BiweeklyRequirements: <ul><li>Fully bilingual (English and Spanish)</li><li>Data entry experience (payables &amp; receivables)</li><li>Bookkeeping experience preferred</li><li>Prior experience in a property management or real estate office is a plus</li><li>Proficient in Microsoft Excel and Word</li><li>Strong attention to detail and organizational skills</li><li>Must live near or have easy access to Brickell</li></ul>Responsibilities<ul><li>Assist with day-to-day administrative tasks in a fast-paced office</li><li>Perform bank reconciliations and assist with financial record accuracy</li><li>Assist Property Manager in the preparation of owner reporting packets</li><li>Support accounts payable and receivable data entry</li><li>Maintain organized records and files</li><li>Communicate with tenants, vendors, and internal team members</li><li>Assist with general property management operations</li></ul>We are looking for someone reliable, proactive, and organized who can keep up with a dynamic real estate office. This role is ideal for someone who enjoys structure, numbers, and being a key support in daily operations.Pay: $25.00 per hourWork Location: In person

Mount Sinai Medical Center

<div>As Mount Sinai grows, so does our legacy in high-quality health care.
Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise, our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674-bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not-for-profit hospital, dedicated to continuing the training of the next generation of medical pioneers.
Culture of Caring: The Sinai Way
Our hardworking, tight-knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence.
Department:
Job Description Summary:
Admin assist to Physician Practices<h2 class="jobSectionHeader">
Position Responsibilities</h2><ul><li>
Ensures executive leadership is informed of general and specific activities as appropriate. While also providing direct support to management staff.</li><li>
Draft emails and notices, including hospital-wide communications for executive leadership.</li><li>
Independently prepares check requests and purchase requests obtaining the necessary approvals and correct account coding.</li><li>
Develops and maintains good working relationships with all external parties.</li><li>
Schedules and maintaines calendars of appointments, travel itineraries, and other related arrangements, confirming all meetings prior to meeting date/time.</li><li>
Maintains an up to day and in order filing system for important documents in an efiling format in the K and/or drive S drives as indicated by executive leadership.</li><li>
Gathers information and conducts research on special projects as required by the department.</li><li>
Facilitates the development of presentation material for the department, including monthly and other reoccurring presentations.</li><li>
Maintains highest level of confidentiality at all times without ever deviating from this standard.</li><li>
Assist with last-minute projects where a very short timeframe is provided for completion.</li><li>
Orders office supplies and other resources as needed for the department.</li><li>
Tracks and coordinates all moves associated with the execution of on-going projects..</li><li>
Inputs information and updates database, dashbaords, and spreadsheets on a regular basis and provides report to executive leadership as necessary.</li><li>
Makes administrative support decisions during the routine business day as needed, using good judgement and common sense.</li><li>
Reads and understands paperwork that comes across desk to enable more effective working relationship with administrators, taking the initiative to ask questions when appropriate.</li><li>
Handles situations involving administrators, co-workers and patients, using discretion and common sense.</li><li>
Takes minutes and meetings as requested by executed leadership, and completes assignment by accurately typing minutes and giving them to executed leadership.</li></ul><h2 class="jobSectionHeader">
Qualifications</h2><ul><li><h3 class="jobSectionHeader">
License/Registration/Certification</h3><ul><li>
N/A</li></ul></li><li><h3 class="jobSectionHeader">
Education</h3><ul><li>
2 years of college or equivalent preferred.</li></ul></li><li><h3 class="jobSectionHeader">
Experience</h3><ul><li>
Minimum of 3 years experience in executive office or business office preferred.</li></ul></li></ul>
Benefits:
We believe in the physical and mental well-being of our employees and are committed to offering comprehensive benefits that fit their personal needs:<ul><li>
Health benefits</li><li>
Life insurance</li><li>
Long-term disability coverage</li><li>
Healthcare spending accounts</li><li>
Retirement plan</li><li>
Paid time off</li><li>
Pet Insurance</li><li>
Tuition reimbursement</li><li>
Employee assistance program</li><li>
Wellness program</li><li>
On-site housing for select positions and more!</li></ul>
Degree Requirements:
Certification:</div>

Administrative Assistant Top Level Management

Explore 186+ Senior administrative assistant in Miami this May. Find roles across top companies and apply now to boost your career.

186 senior administrative assistant jobs In Miami

Senior Administrative Assistant

Administrative Assistant

Experienced Administrative Assistant (1 year)

Administrative Assistant at Kendall Hyundai

Administrative Assistant, Executive

Administrative Assistant

Administrative Assistant Top Level Management