administrative assistant

office manager/executive assistant Jobs in Miami

office manager/executive assistant

administrative assistant, executive Jobs in Miami

administrative assistant, executive

executive administrative assistant Jobs in Miami

executive administrative assistant

executive and personal assistant Jobs in Miami

executive and personal assistant

senior administrative assistant

Liberty Mission Critical Services

<div><div><div>Benefits/Perks</div>
<ul><li>Competitive Compensation</li>
<li>Career Growth Opportunities</li>
</ul><div>Job Summary</div>
<div>We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. 
</div><div>Responsibilities</div>
<ul><li>Answer incoming phone calls and route them to the appropriate person</li>
<li>Schedule appointments and maintain a calendar</li>
<li>Organize meetings and take accurate minutes</li>
<li>Write emails, memos, and letters and distribute them appropriately</li>
<li>Contribute to company reports</li>
<li>Maintain an organized filing system</li>
<li>Develop, update, and maintain relevant office procedures</li>
</ul><div>Qualifications</div>
<ul><li>High school diploma/GED required, Associate&rsquo;s degree or administrative training is preferred</li>
<li>Previous experience as an Administrative Assistant or in a similar position</li>
<li>Familiarity with standard office equipment such as printers and fax machines</li>
<li>Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint</li>
<li>Highly organized with excellent time management skills and the ability to prioritize projects</li></ul></div></div>

Administrative Assistant

L2R Consulting

<div>
 
 
 SUMMARY:
 
 
 
 
 
 
 The Senior Executive Assistant serves as a strategic and technology-focused partner to the Owner, responsible for optimizing day-to-day operations through the use of digital tools, systems, and technology. This role goes beyond traditional executive support, requiring a highly organized and tech-forward professional who can streamline workflows, improve organization, and enhance the Owner&rsquo;s ability to operate at a high level.
 
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Manage and prioritize the Owner&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.
 </li>
 <li>
 Act as a strategic partner and gatekeeper, ensuring the Owner&rsquo;s time is aligned with key priorities.
 </li>
 <li>
 Coordinate meetings and prepare agendas, materials, and executive-level summaries.
 </li>
 <li>
 Serve as a primary point of contact on behalf of the Owner with internal and external stakeholders.
 </li>
 <li>
 Draft, edit, and manage high-level correspondence, reports, and presentations.
 </li>
 <li>
 Handle sensitive and confidential information with the highest level of discretion.
 </li>
 <li>
 Oversee and optimize the Owner&rsquo;s digital ecosystem, including CRM systems, cloud-based platforms, project tracking tools, and document management systems.
 </li>
 <li>
 Leverage technology, automation, and digital tools to streamline workflows, reduce manual processes, and enhance operational efficiency.
 </li>
 <li>
 Implement and maintain structured digital workflows, ensuring organization, accessibility, and scalability of information.
 </li>
 <li>
 Track key initiatives using digital tools, ensuring deadlines, accountability, and real-time visibility.
 </li>
 <li>
 Develop and maintain dashboards, trackers, and reporting tools to provide insight into priorities, performance, and progress.
 </li>
 <li>
 Organize and maintain digital and physical files, with a strong emphasis on cloud-based organization and version control.
 </li>
 <li>
 Evaluate and introduce new technologies or tools to improve efficiency, communication, and execution.
 </li>
 <li>
 Coordinate with vendors, consultants, and key contacts on behalf of the Owner.
 </li>
 <li>
 Troubleshoot technology, systems, and platform-related issues and coordinate with IT support as needed.
 </li>
 <li>
 Identify opportunities to improve processes, systems, and overall operational efficiency through technology.
 </li>
 <li>
 Support special projects, research initiatives, and strategic priorities as directed by the Owner.
 </li>
 <li>
 Coordinate travel logistics, expense reporting, and administrative tasks as needed to support the Owner.
 </li>
 <li>
 Perform additional duties as assigned.
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Strong organizational and time management skills with the ability to prioritize at a strategic level.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 High level of professionalism, discretion, and sound judgement.
 </li>
 <li>
 Proactive, detail-oriented, and adaptable in a fast-paced environment.
 </li>
 <li>
 Strong interpersonal skills with the ability to interact on behalf of the owner.
 </li>
 <li>
 Ability to work independently while supporting executive-level demands.
 </li>
 <li>
 Demonstrated ability to improve processes and drive efficiency
 </li>
 </ul>
 
 
 
 
 
 TECHNICAL SKILLS
 
 
 <ul>
 <li>
 Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
 </li>
 <li>
 Strong experience with cloud-based platforms and collaboration tools such as Microsoft Teams, SharePoint, and Google Workspace.
 </li>
 <li>
 Strong overall technology proficiency, including digital file management, shared drives, and cloud-based systems.
 </li>
 <li>
 Comfortable troubleshooting basic IT issues, managing user access, and supporting office technology needs.
 </li>
 <li>
 Experience organizing and maintaining structured digital filing systems and documentation.
 </li>
 <li>
 Highly adaptable and quick to learn new systems, tools, and technologies.
 </li>
 </ul>
 
 
 
 
 
 EDUCATION:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred, or equivalent combination of education and experience.
 </li>
 <li>
 Minimum of 3+ years of supporting a senior executive, owner, or leadership team.
 </li>
 </ul>
 
 
 
 
 
 LANGUAGE SKILLS:
 
 
 <ul>
 <li>
 Excellent verbal and written communication skills in English and Spanish a must.
 </li>
 </ul>
 
 
</div>

Senior Executive Assistant

Carnival Corporation

<div>
 This position is responsible for providing administrative support to the Chief Communications Officer and Chief Operations Officer, as well as department executives as appropriate. The main objective of the position is to ensure that the administrative requirements of the executives are met.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative support for the COO and CCO, including managing their calendar, travel, and their respective internal communications priorities. As appropriate, the candidate is available to support other senior leaders of the respective departments as it relates to the senior executives&rsquo; agenda and priorities.
 </li>
 <li>
 Organize events, meetings, and conferences, including the coordination of facilities, caterers, invitations, speakers, and event budgets. Responsible for all logistics and coordination related to department/group meetings and employee recognition programs. This also includes assisting with ship visits, annual department meetings, and internal and external CCL events that are the responsibility of the Operations and Communications departments. These meetings may involve participants from multiple departments and or vendors, including travel, booking meeting rooms, catering, audio/video, Wi-Fi, etc.
 </li>
 <li>
 Handle incoming calls and correspondence, and respond independently when possible. Review materials and print as needed, in advance of meetings. Prepare PowerPoint presentations as instructed.
 </li>
 <li>
 Compose and prepare confidential correspondence, reports, and other complex documents; maintains confidentiality of all corporate, personnel, and research matters.
 </li>
 <li>
 Leads select NGO partner agreements and the monthly Shipboard Veteran Recognition program, including corresponding with intended recipients and managing shipboard events.
 </li>
 <li>
 Work with the departments&rsquo; Finance support to ensure timely payment and financial record-keeping.
 </li>
 <li>
 Performs other duties as assigned
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor's Degree
 </li>
 <li>
 10+ years of senior-level administrative support with 10+ years of demonstrated accomplishments
 </li>
 <li>
 Must be able to work in a fast-paced environment with demonstrated ability to prioritize multiple competing tasks and demands.
 </li>
 <li>
 Interacts effectively with other executive admins and department staff.
 </li>
 <li>
 Oral communication: speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills.
 </li>
 <li>
 Written communication: able to edit work for spelling and grammar, present numerical data effectively, and read and interpret written information.
 </li>
 <li>
 Planning/organizing: able to prioritize and plan work activities and use time efficiently.
 </li>
 <li>
 Quality control: demonstrates accuracy and thoroughness and monitors own work to ensure quality.
 </li>
 <li>
 Adaptability to changes in the work environment.
 </li>
 <li>
 Manages competing demands and is able to deal with frequent change, delays, or unexpected events.
 </li>
 <li>
 Dependability: consistently timely, follows instructions, responds to management direction, and solicits feedback to improve performance.
 </li>
 <li>
 This position is classified as &ldquo;in-office.&rdquo; As an in-office role, it requires employees to work from a designated Carnival office in South Florida, Monday through Thursday each week. Employees may work from their home on Fridays. Candidates must be located in (or willing to relocate to) the Miami/Ft. Lauderdale area.
 
 
 </li>
 </ul>
 At Carnival, your total rewards package is much more than your base salary. All non-sales roles participate in an annual cash bonus program, while sales roles have an incentive plan. Director and above roles may also be eligible to participate in Carnival&rsquo;s discretionary equity incentive plan. Plus, Carnival provides comprehensive and innovative benefits to meet your needs, including:
 
 
 <ul>
 <li>
 Health Benefits:
 </li>
 <ul>
 <li>
 Cost-effective medical, dental and vision plans
 </li>
 <li>
 Employee Assistance Program and other mental health resources
 </li>
 <li>
 Additional programs include company paid term life insurance and disability coverage
 </li>
 </ul>
 <li>
 Financial Benefits:
 </li>
 <ul>
 <li>
 401(k) plan that includes a company match
 </li>
 <li>
 Employee Stock Purchase plan
 </li>
 </ul>
 <li>
 Paid Time Off:
 </li>
 <ul>
 <li>
 Holidays &ndash; All full-time and part-time with benefits employees receive days off for 8 company-wide holidays, plus 2 additional floating holidays to be taken at the employee&rsquo;s discretion.
 </li>
 <li>
 Vacation Time &ndash; All full-time employees at the manager and below level start with 14 days/year; director and above level start with 19 days/year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 84 hours/year. All employees gain additional vacation time with further tenure.
 </li>
 <li>
 Sick Time &ndash; All full-time employees receive 80 hours of sick time each year. Part-time with benefits employees receive time off based on the number of hours they work, with a minimum of 60 hours each year.
 </li>
 </ul>
 <li>
 Other Benefits:
 </li>
 <ul>
 <li>
 Complementary stand-by cruises, employee discounts on confirmed cruises, plus special rates for family and friends
 </li>
 <li>
 Personal and professional learning and development resources including tuition reimbursement
 
 </li>
 </ul>
 </ul>
 
 About Us
 
 
 
 At Carnival Cruise Line, our mission is to consistently deliver safe, fun, and memorable vacations at a great value. As the world&rsquo;s most popular cruise line, we offer a variety of unique experiences across our fleet, ensuring that every voyage is filled with excitement and discovery. From world-class entertainment and dining to exploring stunning destinations, we create lasting memories for our guests while maintaining a dedication to the places we visit and the lives we touch.
 
 
 Join us and embark on a career that offers not only the chance to grow professionally but also the opportunity to be part of a global community that makes a difference.
 
 
 In addition to other duties/functions, this position requires full commitment and support for promoting ethical and compliant culture. More specifically, this position requires integrity, honesty, and respectful treatment of others, as well as a willingness to speak up when they see misconduct or have concerns.
 
 
 Carnival Corporation &amp; plc and Carnival Cruise Line is an equal employment opportunity/affirmative action employer. In this regard, it does not discriminate against any qualified individual on the basis of sex, race, color, national origin, religion, sexual orientation, age, marital status, mental, physical or sensory disability, or any other classification protected by applicable local, state, federal, and/or international law.
 
 
 https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/eppac.pdf
 
 
 https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fmlaen.pdf
</div>

Administrative Assistant, Executive

AJC Rents

Email resume to claudia@ajcrents.com or apply today to learn more!AJC Rents is a full-service Real Estate investment management company with over 25 years of experience throughout the Miami-Dade area. The real estate portfolio consists of over 200 units of retail/office centers, luxury homes, and multi-family buildings. Our success is about managing right. Our office is located in Brickell, FL.Hours: 11AM - 4pm (M-F)$20 - $25/ per hour depending on experience&ndash; Paid BiweeklyRequirements: <ul><li>Fully bilingual (English and Spanish)</li><li>Data entry experience (payables &amp; receivables)</li><li>Bookkeeping experience preferred</li><li>Prior experience in a property management or real estate office is a plus</li><li>Proficient in Microsoft Excel and Word</li><li>Strong attention to detail and organizational skills</li><li>Must live near or have easy access to Brickell</li></ul>Responsibilities<ul><li>Assist with day-to-day administrative tasks in a fast-paced office</li><li>Perform bank reconciliations and assist with financial record accuracy</li><li>Assist Property Manager in the preparation of owner reporting packets</li><li>Support accounts payable and receivable data entry</li><li>Maintain organized records and files</li><li>Communicate with tenants, vendors, and internal team members</li><li>Assist with general property management operations</li></ul>We are looking for someone reliable, proactive, and organized who can keep up with a dynamic real estate office. This role is ideal for someone who enjoys structure, numbers, and being a key support in daily operations.Pay: $25.00 per hourWork Location: In person

Florida National University

<div>Local applicants only. Onsite. English language fluence required (speak, write, read). Spanish required. 
 
Major Responsibilities Helps maintain an efficient office environment. This position will provide administrative, secretarial and clerical support to various campus offices. Maintain a complete knowledge of basic office procedures and is in charge of the use and operation of the copy and fax machines. 

Schedule: 2 days from 8am to 5pm, 2 days from 12pm to 9pm and alternate on Fridays. Campus close at 7:00pm on Friday

Specific Duties and Responsibilities
<ul>
<li>Read, understand and comply with the University's mission, the catalog, the University's policies and procedures, the Staff Handbook and institutional effectiveness process</li>
<li>Responds to communications (email/voicemail) on a daily basis</li>
<li>Answer phones and transfer to the appropriate staff member</li>
<li>Uses proper behavior and language in dealing with people that is appropriate to the workplace exemplifying a courteous and friendly manner.</li>
<li>Greet public and clients and direct them to the correct staff member</li>
<li>Receive, sort and distribute incoming mail</li>
<li>Coordinate the coverage of the reception area to ensure proper handling at all times</li>
<li>Faxing, scanning and copying of documents</li>
<li>Receives visitors and potential enrollment appointments, and refers them to their proper destination ensuring established guidelines/procedures are followed</li>
<li>Notify all active students of any late payments and any late payment charges incurred and ensure collection of funds</li>
<li>Assist with the billing, receivables, and cashier functions of the campus</li>
<li>Assist with monitoring, identifying, and placing student graduates who are employed or continuing with their education</li>
<li>Assist with completing students&rsquo; registration process</li>
<li>Ensure office equipment is properly maintained and serviced</li>
<li>Perform work related errands as requested such as going to the post office and bank</li>
<li>Supports placement test (TABE and ESL) and maintains the student academic file with the required documentation</li>
<li>Distributes, collects and files Final Grades Roster from faculty and ensures that students&rsquo; records are kept according to FNU policy</li>
<li>Support and participate in University Commencement Ceremonies</li>
<li>Performs other duties as assigned</li>
</ul>
Must pass background test and per-employment drug screening.

Education and Experience
<ul>
<li>Associates Degree (Bachelor required)</li>
<li>English language fluency REQUIRED</li>
<li>Spanish language working proficiency</li>
<li>Working knowledge of Excel</li>
<li>1-2 years of related experience</li>
<li>Competent computer skills including MS Office or equivalent</li>
</ul>
Job Type: Full-time
Salary: $18.00 per hour
Benefits:
<ul><li>401(k)</li>
<li>401(k) matching</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Life insurance</li>
<li>Paid time off</li>
<li>Professional development assistance</li>
<li>Retirement plan</li>
<li>Tuition reimbursement</li>
<li>Vision insurance</li></ul></div>

General Administrative Assistant

LAWYERS FOR CHILDREN AMERICA

About Lawyers for Children AmericaLawyers for Children America (LFCA) is a nonprofit organization dedicated to providing pro bono legal representation to indigent children. LFCA focuses on serving as attorneys ad litem for children who have been abused or abandoned and are before the dependency court. Through recruiting, training, and supporting volunteer attorneys, LFCA ensures that vulnerable children have strong legal advocates protecting their rights in dependency court and other legal forums. In addition to direct legal representation in dependency court, LFCA represents children and youth across multiple legal areas (such as health, mental health, education, housing, public benefits, family law matters, etc.). LFCA works collaboratively with the legal community to improve outcomes for children, as well as young adults transitioning out of foster care.Position Overview LFCA is seeking a full-time Senior Attorney for Special Projects in Florida. This position is primarily remote but will involve some in-person appearances in the South Florida area when necessary for court hearings and trainings. This position focuses on advancing LFCA&rsquo;s special projects and advocacy for special populations within the dependency and foster care system.Key Responsibilities <ul><li>The Senior Attorney will be responsible for analysis of complex areas of the law involving special populations of dependent and foster youth, including&ndash;but not limited to&ndash;teen parents in foster care, children and youth with disabilities, and foster youth over the age of 18.</li><li>Responsibilities include conducting legal research and helping draft motions and other pleadings in LFCA cases.</li><li>Responsibilities also include co-counseling cases alongside LFCA&rsquo;s pro bono and staff lawyers, focusing on co-counseling evidentiary hearings and other complex proceedings.</li><li>The Senior Attorney will help oversee drafting of the LFCA pro bono manual to guide children&rsquo;s attorneys, involving multiple areas of the law impacting children, including: dependency, foster care, health, mental health, education, disability, housing, family law, etc.</li><li>The attorney also will help with drafting legal rights materials for foster youth.</li><li>The attorney will provide legal guidance and case consultation to staff and volunteer lawyers.</li><li>The attorney also will recruit, train, and support law students to match with pro bono lawyers to assist clients.</li><li>The attorney will help ensure that child clients receive legal advocacy of the highest quality, in accordance with the ethical standards for children&rsquo;s attorneys.</li><li>Other responsibilities as assigned.</li></ul>Qualifications<ul><li>Juris Doctor (J.D.) degree from an accredited university</li><li>Member in good standing of the Florida Bar</li><li>10 years or more experience as a lawyer</li><li>Experience in child welfare strongly preferred</li><li>Superior legal research, writing, and oral advocacy skills</li><li>Demonstrated commitment to child advocacy and social justice</li><li>Ability to work independently at times and also as an effective part of a team, including other attorneys, staff, and volunteers</li></ul>Salary &amp; Benefits<ul><li>Competitive salary commensurate with experience</li><li>Health and dental benefits</li><li>Paid Time Off, holidays, and sick leave</li><li>Professional development and training opportunities</li><li>Meaningful work in a supportive environment dedicated to improving the lives of children</li></ul>LFCA is an equal opportunity employer. All qualified applicants will be considered for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, veteran, or disability status.How to ApplyInterested applicants should submit a resume to LFCA&rsquo;s Administrative Assistant, Mikaila Reyes-Clark, at . Please include &ldquo;Senior Attorney for Special Projects Application &ndash; [Your Name]&rdquo; in the subject line. Applications will be reviewed on a rolling basis until the position is filled.Benefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: Hybrid remote in Miami, FL 33131

Senior Attorney for Special Projects

Back to Happiness

**Overview:**We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment.**Responsibilities:**-Manage employees HR files with private documentation-Enter company information on Google Drive (needs to know how to handle google drive)- Answer email in a professional way- Prepare and edit correspondence, communications, presentations, and other documents- Assist in event planning and coordination- Utilize Adobe PDF for document management and electronic signatures- Maintain phone etiquette while handling calls and inquiries- Manage office phone systems and direct calls appropriately- Support project coordination efforts as needed**Experience:**- Proven experience as an administrative assistant, executive assistant, or in a similar role- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)- Proficiency in Google Suite (Docs, Sheets, etc.)- Strong organizational skills with the ability to prioritize tasks efficiently- Excellent written and verbal communication skills- Familiarity with project coordination processesThis position offers a competitive salary based on experience, opportunities for professional growth within the organization, and a collaborative work environment. If you meet the qualifications outlined above and are ready to take on a dynamic role supporting our executive team, we encourage you to apply.Schedule:<ul><li>4 hour shift</li><li>Morning shift</li><li>Monday to Friday</li></ul>Job Type: Full-timePay: $20.00 - $22.00 per hourWork Location: In person

Executive Administrative Assistant

Explore 166+ Senior administrative assistant in Miami this April. Find roles across top companies and apply now to boost your career.

166 senior administrative assistant jobs In Miami

Administrative Assistant

Senior Executive Assistant

Administrative Assistant, Executive

Administrative Assistant

General Administrative Assistant

Senior Attorney for Special Projects

Executive Administrative Assistant