administrative assistant

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safeguard management

<p>Job description:</p><p>Property Management Administrative Assistant (Full-Time)</p><p><b>About Us</b></p><p>Fast-paced property management company based in Miami, FL. We manage multiple residential apartment buildings throughout Miami and are committed to providing quality housing and responsive service to our tenants.</p><p>Work Environment</p><ul><li>Casual office environment</li><li>On-the-job training provided</li><li>Supportive and professional team culture</li><li>Fast-paced, high-responsibility environment</li></ul><p><b>Position Overview</b></p><p>We are seeking a highly organized and proactive Administrative Assistant to support the daily operations of our property management office and work directly alongside the Property Managers.</p><p>The ideal candidate must be detail-oriented, capable of multitasking under pressure, and comfortable communicating with tenants, vendors, utility companies, and NYC agencies in a professional manner.</p><p><b>Key Responsibilities</b></p><ul><li>Respond to tenant concerns, complaints, and lease/rental violations</li><li>Communicate with tenants regarding leasing, balances, payment issues, and general building matters</li><li>Coordinate maintenance requests and ensure timely follow-up and completion</li><li>Assist with handling after-hours emergency tenant calls</li><li>Liaise with City and State agencies including Rent Assistance Programs and Housing Court personnel</li><li>Open, close, and maintain utility accounts.</li><li>Draft professional letters, notices, emails, and general correspondence</li><li>Answer and manage incoming office calls</li><li>Open, organize, and distribute office mail</li><li>Manage calendars, meetings, and appointments</li><li>Perform general administrative and operational support tasks as directed</li></ul><p><b>Qualifications</b></p><ul><li>Minimum 2 years of high-level administrative support or property management experience required</li><li>Strong organizational and multitasking skills</li><li>Excellent written and verbal communication abilities</li><li>Ability to remain professional in high-pressure situations</li><li>Strong problem-solving and follow-up skills</li><li>Valid driver&rsquo;s license preferred</li></ul><p><b>Technical Requirements</b></p><ul><li>Proficiency in Microsoft Excel, Word, and Outlook is required</li></ul><p><b>Job Details</b></p><ul><li>Full-time position</li><li>Monday through Friday schedule</li><li>Availability for occasional evening or weekend emergency calls required</li><li>On-site position located in Doral</li><li>Compensation based on experience</li><li>Paid time off offered</li></ul><p>Candidates must be able to reliably commute to Doral or relocate prior to starting employment.</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Work Location: In person</p><p>Pay: $48,000.00 - $55,000.00 per year</p><p>Work Location: In person</p>

Administrative Assistant

Hilton

<div><h3 class="jobSectionHeader"><b>Exceptional Hospitality Starts with You
</b></h3><p><i>This role is based at our office in Miami, FL
</i></p><p>This is your chance to be part of an in-house Commercial Services team that propels Hilton's sales, marketing, revenue management, reservations, and analytics functions! As an Administrative Assistant you will support these areas which are at the core of Hilton's &quot;commercial engine&quot; and are important to Hilton's ability to achieve profitable growth. As part of the Commercial Services team reporting to multiple VP's and Commercial Directors, you will provide administrative support as it relates to maintaining calendars, coordinating meetings, travel itineraries, expense reports, processing invoices, and developing and maintaining documents and presentation materials. You will provide support at the Vice President level and ensure your leaders stay on‐target and are aware of all priorities while also building positive partnerships with our global team and external partners. Your organization and attention to detail will be essential to the success of smooth and efficient daily commercial functions.
</p><p><b>What you'll do during a typical day:
</b></p><ul><li>Schedule and handle the leader's calendars, including booking domestic and international travel itineraries. This includes keeping track of VISAS needed for travel, passport renewals, and Global Entry expirations.
</li><li>Management of calendars through scheduling or calls &amp; meetings, protecting time needed to work on priorities and avoid appointment conflicts and/or duplication
</li><li>Arrange and confirm meeting dates, locations, guestroom and meeting space reservations, transportation and other travel logistics, equipment, and food &amp; beverage.
</li><li>Draft and/or prepare expense reports, documents, reports, correspondence, emails, and presentations and take meeting minutes as required.
</li><li>Maintain contact lists, files, and equipment/supplies.
</li><li>Track and maintain budgets and processing and tracking of invoices.
</li><li>Coordinate end-to-end onboarding logistics for new Team Members, including onboarding schedules, meet-and-greet lists, equipment and supply orders, travel details and logistics.
</li><li>In-person participation will be required at different meetings throughout the year.
</li><li>Expected travel at 10% of working days throughout the calendar year.
</li></ul><p><b>How you'll collaborate with others:
</b></p><ul><li>Coordinate with fellow administrative assistants to schedule meetings with senior executives and teams, obtaining meeting rooms, supplies, and organizing catering when required.
</li><li>Liaise with the Commercial Services team, internal departments and external suppliers.
</li><li>Partner with HR, IT, functional leaders, and administrative partners to confirm new-hire orientation, equipment pickup, office tours, and cross-functional introductions.
</li></ul><p><b>Deliverables you'll take ownership of:
</b></p><ul><li>Coordinate and provide onsite support for team meetings and external outings.
</li>Provide administrative support associated with special projects across Commercial Services as required.<br>
<li>
</li></ul><p></p><h3 class="jobSectionHeader"><b>What It Takes to Make the Stay
</b></h3><p><b>You have these minimum qualifications:
</b></p><ul><li>Five (5) or more years of administrative experience
</li><li>Experience handling two (2) or more executive's calendars
</li><li>Expertise in Microsoft programs - Power Point, Planner, Excel and others.
</li><li>Will need to work flexible hours to accommodate international support as needed.
</li><li>Professional fluency in English and Spanish (written and verbal).
</li><li>Travel up to 10%.
</li></ul><p><b>It would be useful if you have:
</b></p><ul><li>Associate's Degree/College Diploma
</li><li>Seven (7) years of professional experience.
</li><li>Prior experience and knowledge in the Hospitality industry.
</li><li>Professional fluency in Portuguese</li></ul></div>
<br><div><p><b>How We'll Help You Thrive
</b></p><p>At Hilton, the hospitality we&rsquo;re known for doesn&rsquo;t end with our guests. We proudly invest in our Team Members&rsquo; wellbeing, supporting you through all of life&rsquo;s moments. When you join Hilton, our exceptional care extends to you with unmatched perks and benefits, including*:
</p><ul><li><b>Incredible travel perks </b>&ndash; Enjoy 110 nights of deeply discounted travel, with room rates as low as $40/night at our world-class hotels through our Go Hilton travel program
</li><li><b>Own a piece of Hilton </b>&ndash; Through our employee stock purchase program (ESPP), you can invest in Hilton shares at a 15% discount to help build your financial future
</li><li><b>Paid parental leave </b>&ndash; Because family matters. We offer paid leave for eligible Team Members, including partners and adoptive parents
</li><li><b>Personalized caregiving support </b>&ndash; Access dedicated caregiving concierge services to help navigate caregiving for yourself and your loved ones
</li><li><b>Crisis concierge </b>&ndash; In times of loss, our Crisis Concierge offers a single, compassionate point of contact for both practical support and emotional care
</li><li><b>Mental health resources </b>&ndash; Your wellbeing comes first. Eligible Team Members can access free counseling and support through our best-in-class Employee Assistance Program (EAP)
</li><li><b>Generous paid time off (PTO) </b>&ndash; Recharge, relax, and take time for what matters most
</li><li><b>Health &amp; welfare benefits </b>&ndash; From checkups to dental cleanings to new glasses, we offer a variety of health plans that keep you and your family covered
</li><li><b>Financial security for your future </b>&ndash; Our retirement plans make it easier to save for what&rsquo;s next
</li></ul><p><i>*Benefits availability may vary depending on Team Member&rsquo;s location as well as terms and conditions of employment and are subject to the terms and conditions of each specific program/plan.</i></p></div>
<br><div><div><div><b>Join an Award-Winning Workplace Culture
</b><br>
</div><div>At Hilton, we don&rsquo;t just deliver exceptional experiences for our guests&mdash;we build an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we&rsquo;ve welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.
</div><div>Our award-winning culture has earned us repeated recognition on the World&rsquo;s Best Workplaces list by Great Place to Work and Fortune. With our suite of world-class brands , and a company-wide commitment to providing the best stay for every guest, we&rsquo;re setting new standards for the future of travel.
</div><div>Whether you&rsquo;re starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career&mdash;and help us make every stay a little more magical.
</div></div><div>Curious about life at Hilton? Explore our Careers Blog to see why we&rsquo;re more than a great place to stay&mdash;we&rsquo;re a great place to work.</div></div>

DC Global Talent Inc.

<div>
 <p>
  <strong>
   OPERATIONS &amp; EXECUTIVE SUPPORT MANAGER
  </strong>
 </p>
 <p>
  Hospitality Investment Firm &bull; Miami, FL &bull; USD $75K-$85K
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   ABOUT THE ROLE
  </strong>
 </p>
 <p>
  We are searching for an Operations &amp; Executive Support Manager for a Miami-based hospitality investment firm. This is a high-trust, fully in-office role for someone who thrives in a fast-moving environment and takes genuine pride in keeping things running smoothly. You will be the operational anchor of the office and a trusted right-hand to senior leadership, blending executive assistance with office management and cross-functional support.
 </p>
 <p>
  <br/>
 </p>
 <p>
  One non-negotiable: this firm is serious about AI. They want someone who already uses AI tools daily as a core part of how they work, not someone curious about it.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   WHAT YOU'LL DO
  </strong>
 </p>
 <p>
  &bull; Manage the COO's calendar, correspondence, and complex domestic and international travel logistics
 </p>
 <p>
  &bull; Prepare briefing materials, meeting agendas, and follow-ups for senior leadership
 </p>
 <p>
  &bull; Oversee the day-to-day running of the Brickell office, including vendors, facilities, and supplies
 </p>
 <p>
  &bull; Coordinate in-office events, executive engagements, and team gatherings
 </p>
 <p>
  &bull; Provide project-based support to the marketing function on select deliverables
 </p>
 <p>
  &bull; Drive process improvements and support internal documentation and communications
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   WHAT YOU BRING
  </strong>
 </p>
 <p>
  &bull; 3 to 5 years of executive assistant experience supporting C-suite or senior leadership
 </p>
 <p>
  &bull; Demonstrated daily use of AI tools (ChatGPT, Claude, Copilot, or similar) - this will be assessed at interview
 </p>
 <p>
  &bull; Based in Miami; Brickell-adjacent strongly preferred. This is a fully in-office role with no remote option
 </p>
 <p>
  &bull; Highly organised, discreet, and proactive with strong written and verbal communication skills
 </p>
 <p>
  &bull; Proficient in Microsoft Office and Google Workspace
 </p>
 <p>
  &bull; Spanish fluency is a meaningful advantage given the firm's regional footprint
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   WHAT'S OFFERED
  </strong>
 </p>
 <p>
  &bull; Salary of USD $75K-$85K
 </p>
 <p>
  &bull; In-office role at a growing hospitality investment firm in Miami
 </p>
</div>


Operations Executive Support Manager

Global Healthcare service inc

<p><strong>Job Title: Data Entry Assistant</strong><br /><br /><strong>Company: Global Healthcare Service Inc.</strong><br /><br /><strong>Location: Miami, Florida, United States</strong><br /><br /><strong>Employment Type: Full-Time</strong><br /><br /><strong>Salary: $18 - $25 USD per hour</strong><br /><br /><strong>Job Overview</strong><br /><br />Global Healthcare Service Inc. is seeking a meticulous and highly organised Data Entry Assistant to join our dedicated team. The successful candidate will play a crucial role in maintaining the accuracy and integrity of our data systems, which are vital to our operations within the healthcare sector. This full-time position, based in our Miami office, is ideal for a detail-oriented professional with excellent typing skills and a strong commitment to handling sensitive information with the utmost care and confidentiality. You will be responsible for inputting, updating, and managing large volumes of data, ensuring our records are consistently accurate and readily accessible.<br /><br /><strong>Responsibilities</strong><br /><br />* Accurately and efficiently enter a high volume of data from various sources into our company databases and systems.<br />* Review and verify data for errors or discrepancies, making corrections and checking outputs to ensure data integrity.<br />* Maintain and update existing records, ensuring all information is current and complete.<br />* Handle confidential patient and company information in strict compliance with data protection policies and procedures.<br />* Organise and file documents to maintain a clear and accessible record-keeping system.<br />* Generate reports and retrieve data for internal teams as requested.<br />* Assist with other administrative duties and support departmental projects as required.<br /><br /><strong>Qualifications</strong><br /><br />* Proven experience in a data entry role or a similar administrative position.<br />* Exceptional typing speed and accuracy with a keen eye for detail.<br />* Proficient in Microsoft Office Suite, particularly with MS Excel and MS Word.<br />* Familiarity with data entry software and database management.<br />* Excellent organisational and time-management skills, with the ability to manage multiple tasks effectively.<br />* Strong written and verbal communication skills.<br />* The ability to work independently as well as part of a team.<br />* A high degree of discretion and a professional approach to handling confidential information. Experience in a healthcare environment is desirable but not essential.<br /><br /><strong>Benefits</strong><br /><br />* A competitive hourly wage of <strong>$18 - $25 USD</strong>, commensurate with experience.<br />* Opportunities for professional development and career progression.<br />* A supportive and collaborative working environment.<br />* The chance to be part of a meaningful organisation dedicated to healthcare services.</p>

Data Entry Assistant

State of Florida

<div><p>Requisition No: 877635</p>
<p>Agency: Department of Corrections</p>
<p>Working Title: CORRECTIONAL PROBATION SENIOR OFFICER - 70028792</p>
 <p>Pay Plan: Career Service</p>
<p>Position Number: 70028792</p>
<p>Salary: $54,202.72 (Minimum Annually)</p>
<p>Posting Closing Date: 06/19/2026</p>
<p><b>Total Compensation Estimator </b><b>Tool</b></p>
<p><b>FLORIDA DEPARTMENT OF CORRECTIONS</b></p>
<p><b>Facility: </b><b>11-8 Miami Lakes Probation and Parole</b></p>
<p>This is an internal promotional opportunity only. Only current FDC employees will be considered.
</p><p>Salary will be determined in accordance with current pay procedures.</p>
<p><b>Correctional Probation Senior Officer vacancy located at:</b><b>
</b></p><p><b>11-8 Miami Lakes</b><b> Probation and Parole Office</b></p>
<p><b>Miami, Florida (Miami-Dade County)</b></p>
<p>Employees interested in this promotional opportunity <b>must</b> apply for this vacancy using the People First system. No paper applications will be accepted.
</p><p>Applications will be accepted electronically until 11:59 pm on the closing date.
</p><p>Applicants are responsible for providing the following information on their applicant profile: <b>current employment, previous employment, training, and education</b>.
</p><p>Incomplete profiles <b>will not</b> be considered.</p>
<p><b>DESCRIPTION</b></p>
<div>The incumbent in this position is responsible for supervising, surveilling and maintaining a specialized caseload consisting of youthful offenders, drug offender probation, community controlees, pre-trial intervention offenders, offender releases or any combination of the above. As workload demands require, this position may be required to supervise other types or classifications of offenders. The incumbent may also perform duties relating to the intake officer, court liaison officer, trainer and electronic monitoring device installer. This position may also direct and supervise a correctional probation officer at a probation and restitution center and may involve monitoring a residential treatment facility and being the on-site departmental representative supervising the program participants.
</div><p><b>EXAMPLES OF WORK</b></p>
<div>Encourages and fosters offender compliance with the supervision order through guidance, goal setting, monitoring of offender behavior and supervision in the community.</div><br>
<div></div><div>Conducts field and office supervision visits via personal contact, collateral/community contacts, surveillance contacts, telephone contacts and electronic methods to ensure compliance with conditions of supervision and to provide assistance to offenders as appropriate.</div><br>
<div></div><div>Demonstrates sensitivity to public and victim needs, concerns and complaints and takes appropriate, prompt action as required.</div><br>
<div></div><div>Assesses and/or assists in assessing and identifying offender needs, treatment options, and supervision objectives and refers offenders as appropriate. Establishes and records structured treatment programs, client management classifications, pre-trial contracts and other programs designed to enhance offender improvement in areas of education, psychological counseling, social services, health education, vocational training, substance abuse and other areas of need and ensures adherence to these plans.</div><br>
<div></div><div>Utilizes information management system to develop offender payment plans for all monetary obligations ordered by the sentencing or releasing authority and enforces offender compliance with the payment plan. Maintains case records, in both electronic and hard copy, documenting the status of offender background, legal history, treatment and progress of the offender under supervision. Takes digitized photographs of offenders for placement on web site.</div><br>
<div></div><div>Conducts pre-sentence, pre-trial, post-sentence, interstate compact, sentencing guidelines and other required investigations on offenders. Makes recommendations on offenders under supervision or pending disposition to the sentencing or releasing authorities regarding continued supervision, revocation, diversion and incarceration.</div><br>
<div></div><div>Exhibits appropriate demeanor and knowledge as a representative of department. Attends hearings or appears as a witness in any proceedings before a sentencing or releasing authority making determinations regarding offenders under supervision. Reports non-compliance with order of supervision to sentencing or releasing authority and prepares violation and other required reports, forwarding them to appropriate sentencing or releasing authority.</div><br>
<div></div><div>Maintains liaison with the judiciary, prosecutors, public defenders, law enforcement, treatment providers, non-profit service agencies, governmental agencies, other facilities, offices and bureaus of the department and other criminal justice representatives. Develops partnerships with local law enforcement to foster public safety.</div><br>
<div></div><div>Conducts individual and group counseling of an informal and formal nature for offenders as needed. Interviews offenders to obtain information relating to supervision or investigation.</div><br>
<div></div><div>Monitors and tests offenders for the use of controlled substances and alcohol as directed by the sentencing or releasing authority or as necessary for the protection of the community.</div><br>
<div></div><div>Develops and maintains contact with resources suitable for placement of offenders in public service assignments as directed by the sentencing or releasing authority.</div><br>
<div></div><div>Conducts searches and makes arrests of offenders under supervision. Installs and maintains electronic/radio equipment, including global positioning satellite systems, utilized to monitor offenders and interprets data collected for the purpose of documenting compliance with supervision conditions.</div><br>
<div></div><div>Handles administrative duties and assists supervisors in supervisor&rsquo;s absence as assigned. Serves on teams or committees and task forces to study issues, solve problems, refine existing practices, develop new programs or procedures or implement new policies. Attends and delivers training relating to the duties and responsibilities of the job and for career development. May act as the day-to-day training officer for a correctional probation officer.</div><br>
<div></div><div><b>ESSENTIAL/ENTRY LEVEL KSA&rsquo;s:</b></div><br>
<div></div><div>Ability to work independently and/or under stressful conditions.
</div><div>Ability to communicate effectively.</div><br>
<div></div><div><b>FULL PERFORMANCE LEVEL KSA&rsquo;s:</b></div><br>
<div></div><div>Knowledge of techniques for advising, interviewing, and counseling.
</div><div>Ability to review and analyze data.
</div><div>Ability to assist offenders in solving problems.
</div><div>Ability to conduct investigations.
</div><div>Ability to apply laws, rules, regulations, policies and procedures.
</div><div>Ability to plan, organize and coordinate work assignments.
</div><p><b>LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS</b></p>
<div>Certified in accordance with Florida Statutes 943.13.</div>
<div>Bachelor&rsquo;s degree from an accredited college or university.</div>
<div>All employees in the correctional probation officer classes shall be required to possess a valid driver&rsquo;s license as a condition of employment in accordance with 33-208.402, Florida Administrative Code and Section 322.03(3) Florida Statutes.</div>
<p><b>If you have any questions regarding this vacancy, please contact SSU Promotions at (850)717-3771</b></p>
<p><b>If you are experiencing technical difficulties applying online, please contact the People First Service Center at 1-877-562-7287</b>.</p>
<p>Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.</p>
<p>The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.</p>
<p><b>VETERANS&rsquo; PREFERENCE. </b>Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans&rsquo; Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans&rsquo; Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans&rsquo; Preference documentation requirements are available. All documentation is due by the close of the vacancy announcement.</p>
<div><div><div><div>Location:
MIAMI, FL, US, 33055 MIAMI, FL, US, 33101 MIAMI, FL, US, 33122 MIAMI, FL, US, 33125 MIAMI, FL, US, 33126 MIAMI, FL, US, 33127 MIAMI, FL, US, 33128 MIAMI, FL, US, 33130 MIAMI, FL, US, 33131 MIAMI, FL, US, 33132 MIAMI, FL, US, 33134 MIAMI, FL, US, 33135 MIAMI, FL, US, 33136 MIAMI, FL, US, 33137 MIAMI, FL, US, 33138 MIAMI, FL, US, 33142 MIAMI, FL, US, 33144 MIAMI, FL, US, 33145 MIAMI, FL, US, 33147 MIAMI, FL, US, 33150 MIAMI, FL, US, 33155 MIAMI, FL, US, 33157 MIAMI, FL, US, 33160 MIAMI, FL, US, 33161 MIAMI, FL, US, 33162 MIAMI, FL, US, 33165 MIAMI, FL, US, 33166 MIAMI, FL, US, 33169 MIAMI, FL, US, 33172 MIAMI, FL, US, 33173 MIAMI, FL, US, 33174 MIAMI, FL, US, 33175 MIAMI, FL, US, 33176 MIAMI, FL, US, 33177 MIAMI, FL, US, 33178 MIAMI, FL, US, 33181 MIAMI, FL, US, 33183 MIAMI, FL, US, 33184 MIAMI, FL, US, 33186 MIAMI, FL, US, 33189 MIAMI, FL, US, 33194 MIAMI, FL, US, 33199 MIAMI, FL, US, 33256 MIAMI, FL, US, 33283<br>
</div></div></div></div><p><br>
<b>Nearest Major Market: </b>Miami</p></div>

CORRECTIONAL PROBATION SENIOR OFFICER - 70028792

Nicklaus Children's Health System

<div><h2 class="jobSectionHeader"><div><b>Description</b></div></h2><div><b>
Job Summary:</b></div>
<div>Provides administrative support for the cardiologists and cardiology support staff. Assists in the contact for recruitment of all cardiology, and interventional heart program, candidates as needed. Responsible for assisting in the on-boarding of new staff for Cardiology department. Manages cardiology meetings, events, and projects as needed.</div><h2 class="jobSectionHeader"><div><b>
Qualifications</b></div></h2><div><b>
Minimum Job Requirements:</b></div>
<ul><li>4 -5 years medical office/administrative experience</li>
<li>Prior healthcare customer service experience required</li></ul>
<div><b>Knowledge/Skills/Abilities</b></div>
<ul><li>High school education or equivalent preferred</li>
<li>Excellent communication skills, both verbally and in writing
</li><li>Ability to maintain confidentiality of sensitive information</li>
<li>Ability to interpret, adapt and react calmly under stressful conditions</li>
<li>Ability to use logical thinking to interpret data and solve a broad range of problems
</li><li>Ability to work independently and be flexible with minimal supervision
</li><li>Ability to manage multiple tasks simultaneously</li>
<li>Able to relate cooperatively and constructively with patients, co-workers, and physicians
</li><li>Strong problem-solving and critical thinking skills</li>
<li>Proficient in word processing, desktop publishing, database management and internet</li></ul>
<div><b>Job Specific Duties:</b></div>
<ul><li>Responsible for coordination of interviews for physician and program leadership candidates; prepares itineraries and agendas and ensures smooth interview process for applicants and candidates.</li>
<li>Prepares for weekly cardiology operations and leadership meetings; maintains and distributes minutes as needed.</li>
<li>Serves as primary liaison between Global Health and Cardiology department; assists in care planning and coordination.
</li><li>Supports all cardiology administrative assistants.</li>
<li>Answers and screens calls for physician(s) regarding patients, medical results, pharmacy prescriptions and refills in a professional manner. Takes messages as needed.
</li><li>Assists physician(s) in filling out credentialing applications, medical license requirements and current memberships.</li>
<li>Checks documentation being submitted for physician's attention to ascertain all relevant data, files, signatures, etc. are included</li>
<li>Gathers data for general information purposes or special reports, contacting other employees, departments, agencies, and individuals for additional documents and/or reports as necessary.</li>
<li>Schedules appointments and maintains physician's/administrator&rsquo;s calendar, recording such items as medical conferences, rounds, schedules, consultation requests, etc.</li>
<li>Acts as liaison between employees, agencies, and other physician practices.</li>
<li>Maintains a log of physician&rsquo;s/administrator&rsquo;s group contracts and needed Continuing Medical Education credits, paid time off (PTO), and all associated expenses and teaching hours.</li>
<li>Processes all travel applications for the physician(s). Makes travel arrangements including hotel reservations.</li>
<li>Transcribes letters, memoranda, medical examinations, clinical referrals, case summaries, initial workups, consent forms, laboratory reports and/or research summaries.</li>
<li>Prepares PowerPoint presentations for meetings and forums. Prepares and maintains medical records and documents such as abstracts and medical case histories.</li>
<li>Serves as primary contact for Cardiology administration; coordinates with Marketing/PR for interviews.</li></ul><h2 class="jobSectionHeader"><div><b><br>
Job:</b></div></h2>
Clerical/Administrative<br>
<h2 class="jobSectionHeader"><div><b>
Department:</b></div></h2>
NCPS-PEDIATRIC CARDIOLOGY-3100-467711<br>
<h2 class="jobSectionHeader"><div><b>
Job Status:</b></div></h2>
Professional</div>

Office Coordinator - Cardiology (Full Time, Days)

InterEx Group

<div>
 <p>
  <strong>
   Role:
  </strong>
  Executive Assistant (Personal &amp; Professional)
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Miami, Florida (on-site)
 </p>
 <p>
  <strong>
   Reporting to:
  </strong>
  CEO
 </p>
 <p>
  <br/>
 </p>
 <p>
  We are looking for an exceptional Executive Assistant to work directly alongside our CEO, Jamie Fraser: a serial entrepreneur, industry leader, and one of the most recognised figures in his field.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About our CEO:
  </strong>
 </p>
 <ul>
  <li>
   Two-time Entrepreneur of the Year (Great Britain &amp; Recruiter, 2023), the first ever double award winner
  </li>
  <li>
   Largest social media following in his industry, with 50&ndash;100 million Instagram engagements per month
  </li>
  <li>
   LinkedIn Top Voice
  </li>
  <li>
   Founded his first business at 22, which now turns over &pound;100M+
  </li>
  <li>
   Active across multiple business ventures
  </li>
  <li>
   Donates &pound;150K to charity annually
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   About the Role:
  </strong>
 </p>
 <p>
  This is not a standard Executive Assistant position. The successful candidate will manage both his professional and personal life, with a heavy personal element. You should approach this role as though our CEO's life becomes your operational responsibility. You'll be working directly with him, across everything, and no two days will look the same.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities include:
  </strong>
 </p>
 <ul>
  <li>
   Diary and appointment management
  </li>
  <li>
   Travel and booking coordination
  </li>
  <li>
   Nutrition and lifestyle organisation
  </li>
  <li>
   Research and project support
  </li>
  <li>
   Managing day-to-day operations around CEO's schedule
  </li>
  <li>
   Supporting across all personal matters as they arise
  </li>
  <li>
   <em>
    This is not a 9&ndash;5 role. The right person will be highly responsive and available seven days a week when needed.
   </em>
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Working days:
  </strong>
  Monday to Friday, Miami based.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   What We're Looking For:
  </strong>
 </p>
 <ul>
  <li>
   Extremely high attention to detail
  </li>
  <li>
   Highly organised with the ability to manage competing priorities
  </li>
  <li>
   Able to represent Jamie professionally in all interactions
  </li>
  <li>
   Open-minded with a "no task too small" mentality
  </li>
  <li>
   Calm under pressure
  </li>
  <li>
   Fast-moving and proactive, ahead of the curve, not behind it
  </li>
  <li>
   Very well presented
  </li>
  <li>
   Spanish speaking is a significant bonus
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Who This Role Will Suit:
  </strong>
 </p>
 <p>
  This role is ideal for someone ambitious who wants to operate at the very highest level and be part of something truly exciting. If you thrive in a fast-paced, high-performance environment and want to grow alongside a world-class entrepreneur, we'd love to hear from you.
 </p>
</div>


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