senior administrative assistant

Atrium

<div>
 <strong>
  Client Overview
  <br/>
  <br/>
 </strong>
 Our client is a prestigious and rapidly growing law firm seeking experienced
 <strong>
  Administrative Assistants
 </strong>
 to support Partners and Attorneys in a fast-paced, client-focused legal environment. This is an excellent opportunity for someone with prior law firm experience who enjoys providing high-level administrative support and is looking for long-term growth within a professional services organization.
 <br/>
 <br/>
 <strong>
  Salary/Hourly Rate
  <br/>
  <br/>
 </strong>
 $35/hr - $45/hr
 <br/>
 <br/>
 <strong>
  Position Overview
  <br/>
  <br/>
 </strong>
 The Administrative Assistant will provide comprehensive support to Partners and Associates, acting as a key liaison between attorneys, clients, and internal departments. This role requires exceptional attention to detail, strong organizational skills, and the ability to manage multiple priorities while maintaining a high level of professionalism.
 <br/>
 <br/>
 The ideal candidate will have prior law firm experience and be comfortable supporting senior-level legal professionals in a demanding, deadline-driven environment.
 <br/>
 <br/>
 <strong>
  Responsibilities Of The Administrative Assistant
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative support to Partners and Associates.
  </li>
  <li>
   Manage calendars, schedule meetings, and coordinate appointments.
  </li>
  <li>
   Arrange complex domestic and international travel and prepare detailed itineraries.
  </li>
  <li>
   Draft, edit, proofread, and format correspondence, presentations, reports, and legal documents.
  </li>
  <li>
   Serve as a primary point of contact for clients and internal stakeholders.
  </li>
  <li>
   Process expense reports, invoices, reimbursements, and billing-related documentation.
  </li>
  <li>
   Assist with time entry, billing review, and administrative tracking.
  </li>
  <li>
   Coordinate courier services, shipments, and document deliveries.
  </li>
  <li>
   Maintain business contacts and assist with business development activities.
  </li>
  <li>
   Support internal and external meetings, including catering and event coordination.
  </li>
  <li>
   Handle filing, scanning, copying, and document management tasks.
  </li>
  <li>
   Assist with special projects and provide backup support to team members as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Experience/Skills For The Administrative Assistant
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Minimum 2+ years of law firm administrative experience required.
  </li>
  <li>
   Experience supporting attorneys, partners, or senior legal professionals.
  </li>
  <li>
   Strong calendar management and travel coordination experience.
  </li>
  <li>
   Excellent written and verbal communication skills.
  </li>
  <li>
   Exceptional attention to detail and organizational skills.
  </li>
  <li>
   Ability to manage multiple priorities and deadlines simultaneously.
  </li>
  <li>
   Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
  </li>
  <li>
   Professional demeanor with strong client-service skills.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Experience/Skills For The Administrative Assistant
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience with legal billing, expense management, and timekeeping systems.
  </li>
  <li>
   Notary Public certification or willingness to obtain certification.
  </li>
  <li>
   Experience supporting litigation or corporate legal practices.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Education Requirements
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bachelor&rsquo;s degree preferred.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
   <br/>
   <br/>
  </li>
 </ul>
</div>


Administrative Assistant

NYC Health + Hospitals

<div><div><div><h2 class="jobSectionHeader"><b>About NYC Health + Hospitals</b></h2><div><br>
<div><div>
</div><p>NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city&rsquo;s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers.</p><p>
At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Work Shifts</b></h2><div><br>
<div><div>
</div><p><b>9:00 A.M &ndash; 5:00 P.M</b></p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Duties &amp; Responsibilities</b></h2><div><br>
<div><div>
</div><p>Purpose of Position:</p><p>
Under direction of executive or senior leadership, serves as Senior Executive Secretary with considerable latitude of initiative and judgment. Performs highly confidential and exceptionally difficult, complex and responsible secretarial work. May perform designated administrative assignments and serve as a confidential aide.</p><p>
Essential Duties and Responsibilities:</p><p>
1. Manages executive communications, including ensuring all correspondence is handled in a timely manner.</p><p>
2. Plans, coordinates, and oversees high-level meetings, conferences, and events. Takes and distributes minutes of proceedings, prepares comprehensive agendas and makes all necessary meeting arrangements.</p><p>
3. Screens and determines priorities of telephone calls, messages, and incoming materials and routes to appropriate personnel and/or departments.</p><p>
4. Prepares and/or edits correspondence and confidential reports. Maintains and manages all confidential files and records. Develops and implements efficient filing systems and ensures the security of sensitive information.</p><p>
5. Provides administrative support by relieving the health care executive of complex administrative duties. Demonstrates comprehensive knowledge of NYC Health + Hospitals&rsquo; policies, practices, and procedures.</p><p>
6. May supervise administrative/clerical personnel assigned to the executive office. Plans and reviews work assigned.</p><p>
7. Serves as key liaison between senior leadership support staff within NYC Health + Hospitals and external stakeholders. Manages sensitive professional relationships and facilitates effective communication.</p><p>
8. Performs related work, as assigned.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Minimum Qualifications</b></h2><div><br>
<div><div>
</div><p>1.Associate&rsquo;s degree from an accredited college or university with specialization in Secretarial Science,Office Administration or Technology, Business Administration or related areas of study and three (3)years of executive administrative assistant experience; or,<br>
2.High school diploma or its educational equivalent, approved by a State&rsquo;s Department of Education or arecognized accrediting organization and five (5) years of experience, as described in &ldquo;1&rdquo; above; or,<br>
3.A satisfactory equivalent combination of education, training and experience. However, all candidates must have a minimum of a four-year high school diploma or its educational equivalent. A Bachelor&rsquo;s degree may be considered equivalent to four (4) years of relevant professional experience as described in &ldquo;1&rdquo; above.</p>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>
Benefits</b></h2><div><br>
<div><div>
</div><p>NYC Health and Hospitals offers a competitive benefits package that includes:</p><ul><li>
Comprehensive Health Benefits for employees hired to work 20+ hrs. per week</li><li>
Retirement Savings and Pension Plans</li><li>
Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts</li><li>
Loan Forgiveness Programs for eligible employees</li><li>
College tuition discounts and professional development opportunities</li><li>
College Savings Program</li><li>
Union Benefits for eligible titles</li><li>
Multiple employee discounts programs</li><li>
Commuter Benefits Programs</li></ul>
</div></div></div></div><div><div><h2 class="jobSectionHeader"><b>How To Apply</b></h2><div><br>
<div><div>
</div><p>If you wish to apply for this position, please apply online by clicking the &quot;Apply for Job&quot; button.</p><div><b><i>
Note: Candidates selected for a position are required to come to NYC as part of their onboarding.</i></b></div></div></div></div></div></div>

Senior Executive Secretary

Weill Cornell Medicine

<div><p>Title: Senior Administrative Specialist
</p><p>Location: Upper East Side
</p><p>Org Unit: MCC Laboratories</p>
<p>Work Days:</p>
<p>Weekly Hours: 24.50</p>
<p>Exemption Status: Non-Exempt</p>
<p>Salary Range: $38.19 - $45.55
</p><ul><li>As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices</li></ul>
<div><div><div><h2 class="jobSectionHeader"><b>
Position Summary</b></h2>
</div><div><p>
Under guidance, provides senior level executive support to senior staff within the department.</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Job Responsibilities</b></h2>
</div><ul><li>Ensures the smooth functioning of the executive office. Implements and monitors office systems to improve efficiency.
</li><li>Serves as a confidential secretary, handles situations of highly confidential and/or sensitive nature on a daily basis.
</li><li>Coordinates calendars and schedules appointments and meetings. Prioritizes requests for meetings and coordinates the necessary arrangements for meetings.
</li><li>Coordinates projects relating to items such as regulatory issues, educational activities, philanthropic activities, fundraising efforts and program development.
</li><li>May develop, maintain and/or disseminate departmental or functional specific policies and procedures. May also be responsible for maintaining a departmental standard operating procedures (SOP) manual if available.
</li><li>Responsible for travel and conference arrangements. Organizes itinerary, makes appropriate reservations for travel and accommodations.
</li><li>Initiates and prepares written correspondence as needed and based on functional needs.
</li><li>Responsible for procurement activities related to goods, services, and/or equipment as needed.
</li><li>Responsible for disbursement/reimbursement activities as needed.
</li><li>Assists with responsibilities associated with professional organizations and external advisory boards and committees, which may include membership renewals, professional certifications, and journal renewals.
</li><li>Records and distributes meeting minutes. Provides follow up on action items identified during meetings.
</li><li>Answers phones, responds to inquiries and triages calls to appropriate personnel.
</li><li>Assists with special projects as directed.
</li></ul></div><div><div><h2 class="jobSectionHeader"><b>Education</b></h2>
</div><ul><li>High School Diploma
</li></ul></div><div><div><h2 class="jobSectionHeader"><b>Experience</b></h2>
</div><div><p>
Bachelor's degree is preferred.</p>
<p>Approximately 5 years of experience as an executive assistant working for a high-level senior physician or executive</p>
</div></div><div><div><h2 class="jobSectionHeader"><b>
Knowledge, Skills and Abilities</b></h2>
</div><ul><li>Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise &quot;people skills&quot;.
</li><li>Demonstrates ability to exercise standards of professionalism, including appearance, presentation and demeanor.
</li><li>Demonstrated proficiency with MS Office Suite and database applications.
</li><li>Excellent communication skills (both verbal and written).
</li></ul></div><div><div><h2 class="jobSectionHeader"><b>Licenses and Certifications</b></h2>
</div></div><div><div><h2 class="jobSectionHeader"><b>Working Conditions/Physical Demands</b></h2>
</div><div>Standard office work</div></div></div><br>
<p></p>
<p>Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of &ldquo;any person, any study.&rdquo; No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual&rsquo;s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.</p>
<p>Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans&rsquo; Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.</p></div><p></p>

Senior Administrative Specialist

Global Healthcare service inc

<p><br /><strong>Job Overview</strong><br /><br /><br />Global Healthcare Services Inc., a leading travel nursing agency with over 15 years of experience, is seeking a diligent and organised <strong>Administrative Assistant</strong> to join our team. Based in our <strong>New York, NY</strong> office, this <strong>Full-Time</strong> position is crucial for ensuring the smooth and efficient operation of our agency. We specialise in staffing nursing jobs across New Jersey, New York, and other states, and this role will provide vital support to the team dedicated to helping healthcare professionals find satisfying career opportunities. The successful candidate will be a proactive problem-solver with exceptional communication skills and meticulous attention to detail.<br /><br /><br />This position offers a competitive hourly rate of <strong>$20 - $28 per hour (USD)</strong>.<br /><br /><br /><br /><strong>Responsibilities</strong><br /><br /><br /> </p><ul><li>Provide comprehensive administrative support to ensure efficient office operations.</li><li>Answer and direct phone calls, acting as a first point of contact for enquiries.</li><li>Organise and schedule appointments, meetings, and interviews for the recruitment team.</li><li>Assist in the preparation of regularly scheduled reports and presentations.</li><li>Manage and distribute incoming and outgoing correspondence, including emails and mail.</li><li>Support the onboarding process for new healthcare professionals by managing paperwork and data entry.</li><li>Maintain and update electronic and physical filing systems, ensuring all records are accurate and confidential.</li><li>Liaise with nurses and technicians to collect and verify necessary documentation and credentials.</li><li>Order office supplies and research new deals and suppliers.</li></ul><p><strong>Qualifications</strong><br /><br /><br /> </p><ul><li>Proven experience as an Administrative Assistant or in a similar office support role.</li><li>Proficiency in the MS Office Suite, particularly MS Excel and MS Word.</li><li>Excellent time management skills and the ability to prioritise tasks effectively.</li><li>Strong organisational skills with a keen eye for detail.</li><li>Exceptional written and verbal communication skills.</li><li>Ability to handle sensitive information with the utmost discretion and confidentiality.</li><li>Experience within a healthcare or recruitment agency setting is desirable but not essential.</li></ul><p><br /><br /><br /><br /><strong>Benefits</strong><br /><br /><br /> </p><ul><li>A competitive hourly wage.</li><li>The opportunity to be part of a supportive and dedicated team in a growing organisation.</li><li>Play a key role in supporting the careers of vital healthcare professionals.</li><li>Opportunities for professional development and growth.</li></ul><p><br /> </p><p> </p>

Sol de Janeiro

<div>
 <span>
  <span>
   Our Story
  </span>
 </span>
 <p>
  <span>
   <span>
    Launched in 2015, S
   </span>
   <span>
    ol
   </span>
   <span>
    de
   </span>
   <span>
    J
   </span>
   <span>
    aneiro
   </span>
   <span>
    is a globally recognized, award-winning beauty brand, drawing inspiration from Brazil&rsquo;s beauty rituals, warmth, and spirit.
   </span>
   <span>
    S
   </span>
   <span>
    ol
   </span>
   <span>
    de
   </span>
   <span>
    J
   </span>
   <span>
    aneiro
   </span>
   <span>
    delivers a sensory experience beloved by multi-generational consumers worldwide, with clinically proven results, transformative textures, and transportive fragrances.&nbsp;
   </span>
  </span>
  <span>
   &nbsp;
  </span>
 </p>
 <p>
  <span>
   <span>
    Headquartered in New York and launched as a digitally native brand, we have expanded globally with teams in Paris, London, and Germany.&nbsp;
   </span>
   <span>
    Our commitment to excellence
   </span>
   <span>
    has earned high-profile honors, including being named one of
   </span>
  </span>
  <em>
   <span>
    <span>
     TIME1
    </span>
   </span>
  </em>
  <span>
   <span>
    00&rsquo;s 2024 Most Influential Companies,
   </span>
  </span>
  <em>
   <span>
    <span>
     Fast Company&rsquo;s
    </span>
   </span>
  </em>
  <span>
   <span>
    2024 World's Most Innovative Companies, and
   </span>
  </span>
  <em>
   <span>
    <span>
     WWD Beauty Inc&rsquo;s
    </span>
   </span>
  </em>
  <span>
   <span>
    Power Brands of 2024, underscoring its leadership in the beauty industry and outstanding workplace
   </span>
   <span>
    .
   </span>
   <span>
    These accolades highlight our dedication to being a leading brand in the beauty industry and an exceptional workplace.
   </span>
  </span>
  <span>
   &nbsp;
  </span>
 </p>
 <p>
 </p>
 What You&rsquo;ll Do
 <p>
  We are seeking a highly proactive, polished, and detail-obsessed Administrative Assistant to support our Global Marketing &amp; Digital Leadership team. This is a dynamic, fast-paced, and highly visible role that requires exceptional judgment, communication, and organizational excellence.
 </p>
 <p>
  The ideal candidate thrives in a high-growth environment, anticipates needs before they arise, and is a true team player who brings positivity, discretion, and calm under pressure.
 </p>
 <p>
 </p>
 <p>
 </p>
 What You&rsquo;ll Be Working On
 <p>
  <strong>
   Executive Support
  </strong>
 </p>
 <p>
  &middot; Manage complex calendars for the Global Marketing &amp; Digital Leadership team including scheduling across multiple time zones and coordinating high-priority meetings, presentations, and reviews.
 </p>
 <p>
  &middot; Act as gatekeeper and liaison on behalf of the Global Marketing &amp; Digital Leadership team &nbsp;, prioritizing requests, communications, and meeting flow.
 </p>
 <p>
  &middot; Prepare, edit, and format documents, presentations, and correspondence with high attention to detail and brand alignment.
 </p>
 <p>
  &middot; Maintain strict confidentiality and discretion when handling sensitive business, brand, and personnel information.
 </p>
 <p>
  <strong>
   Meeting &amp; Event Coordination
  </strong>
 </p>
 <p>
  &middot; Organize and support key Marketing &amp; Digital team meetings, leadership offsites, creative reviews, agency partner meetings, and cross-functional events.
 </p>
 <p>
  &middot; Manage agendas, pre-reads, follow-ups, and action tracking to ensure seamless execution.
 </p>
 <p>
  <strong>
   Operational &amp; Administrative Support
  </strong>
 </p>
 <p>
  &middot; Coordinate domestic and international travel itineraries, agendas, and logistics for the key leadership team members in partnership with the Travel Manager.
 </p>
 <p>
  &middot; Submit and track expense reports; manage invoices, purchase orders, vendors, and budget items in partnership with Finance.
 </p>
 <p>
  &middot; Partner closely with the Creative, Brand, Digital, and Global Marketing teams to support planning, alignment, and project coordination needs.
 </p>
 <p>
  &middot; Handle general administrative responsibilities including ordering supplies, managing systems access requests, and supporting onboarding for new Marketing/Digital hires as needed.
 </p>
 <p>
  <strong>
   Cross-Functional Collaboration
  </strong>
 </p>
 <p>
  &middot; Build strong relationships across Marketing, Digital, Creative, HR, Finance, and Executive Leadership to ensure alignment, communication, and flawless coordination.
 </p>
 <p>
  &middot; Collaborate with a broader network of global admins to ensure consistent support for cross-functional initiatives and global priorities.
 </p>
 <p>
 </p>
 <p>
 </p>
 <strong>
  Must Haves
 </strong>
 <p>
  &middot; 5+ years of experience supporting senior-level executives, preferably in a fast-paced, high-growth environment; luxury beauty, fashion, or consumer brand experience is a plus.
 </p>
 <p>
  &middot; Bachelor&rsquo;s degree preferred.
 </p>
 <p>
  &middot; Demonstrated ability to organize, prioritize, and excel under pressure with shifting deadlines.
 </p>
 <p>
  &middot; Exceptional verbal and written communication skills, with polished professionalism and executive presence.
 </p>
 <p>
  &middot; Highly proactive, resourceful, and solution-oriented &mdash; always thinking two steps ahead.
 </p>
 <p>
  &middot; Ability to maintain confidentiality and handle sensitive information with absolute discretion.
 </p>
 <p>
  &middot; Strong relationship-building skills with a positive, team-first mindset.
 </p>
 <p>
  &middot; Proficiency in Microsoft Office (Excel, PowerPoint), Google Suite, and calendar management tools.
 </p>
 <p>
  &middot; Comfortable navigating ambiguity and supporting both strategic and tactical needs.
 </p>
 <p>
  &middot; Must be comfortable working a hybrid schedule (3 days per week in our NYC office).
 </p>
 <p>
 </p>
 <p>
 </p>
 <p>
  Salary Range: $90,000 USD - $100,000 USD
 </p>
 <strong>
  Why Sol de Janeiro?
 </strong>
 <ul>
  <li>
   Competitive salary and bonus program for full-time team members
  </li>
  <li>
   Flexible hybrid work environment with opportunities for collaboration and growth
  </li>
  <li>
   Inclusive culture that values diverse perspectives and celebrates individuality
  </li>
  <li>
   The chance to be part of a fast-growing, award-winning global beauty brand
  </li>
 </ul>
 <p>
  <span>
   &nbsp;
  </span>
  <span>
   The information contained herein is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee, as these may change or new ones may be assigned at any time.
  </span>
  <span>
   &nbsp;
  </span>
 </p>
 <p>
  <span>
   Sol de Janeiro is committed to diversity and inclusion in the workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
  </span>
  <span>
   &nbsp;
  </span>
 </p>
 <p>
  Requests for accommodation due to a disability or any other protected characteristic can be made at any stage of the recruitment process and during employment by contacting our People Experience Team at
  <u>
   careers@soldejaneiro.com
  </u>
  .&nbsp;
 </p>
 <p>
  https://soldejaneiro.com/pages/privacy-policy-sol-de-janeiro
 </p>
</div>


JPMorganChase

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 Bring your proven track record supporting a senior leader in a fast-paced environment. If you thrive on building trusted partnerships and maximizing efficiency for executive-level leaders, we'd like to hear from you, please follow the link to apply and join our team.
 <br/>
 <br/>
 As a Senior Executive Assistant in the Commercial and Investment Bank, you will partner with one or more executives managing demanding and dynamic calendars and complex domestic/international travel. You will be leading the office and schedule, tapping your thought leadership to managing priorities and ensuring efficient use of executives' time to plan and lead large events, Town Halls, maintain critical follow ups and will draft simple communications. You will leverage exceptional communication and organizational skills partnering with colleagues to maximize client meeting schedules, visit preparation and client follow up. You will also be working closely with key stakeholders to plan market visits, large scale meetings and presentations.
 <br/>
 <br/>
 <strong>
  Job Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage and screen all incoming interactions on behalf of the executive, acting as the primary liaison between leadership, staff, clients and external stakeholders
  </li>
  <li>
   Arrange and maintain complex travel plans and itineraries for domestic travel as well as complex international travel
  </li>
  <li>
   Manage complex calendars for leaders in a fast paced and dynamic environment, arrange travel plans, adjust and prioritize last-minute changes including logistics such as conference rooms, events, and catering, etc
  </li>
  <li>
   Work closely with key stakeholders to manage priorities and maintain key documents using firm tools such as LLM, Teams and Concur
  </li>
  <li>
   Support local event planning and execute as needed and/or support local employee engagement activities such as team recognition, events, etc.
  </li>
  <li>
   Provide site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service
  </li>
  <li>
   Provide general team support such as time keeping, training tracking, and assist in ad hoc projects as needed
  </li>
  <li>
   Maintain confidential data, enforce internal controls, and comply with policies and procedures
  </li>
  <li>
   Support client and other LOB reporting activity within scope for role and simple reporting for the business such as pulling canned reports and scorecards
  </li>
  <li>
   Process T&amp;E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Required Qualifications, Capabilities And Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   A minimum of 5 years of experience supporting executive level leadership
  </li>
  <li>
   Strong organizational skills and ability to work independently in a demanding, changing and fast paced environment
  </li>
  <li>
   Domestic and International travel planning skills and knowledge
  </li>
  <li>
   Effective interpersonal skills and excellent communication - confident, organized, and clear
  </li>
  <li>
   Fluency in planning complex market visits
  </li>
  <li>
   Fluency in technology and tools such as LLM to create efficiency and in all Microsoft products such as Excel, PPT and Teams and learns new technologies quickly
  </li>
  <li>
   Willing to work outside business hours as business needs require
  </li>
  <li>
   Discretion and good judgment in confidential situations, and proven experience interacting with all levels in the organization
  </li>
  <li>
   Strong interpersonal, presentation and communication skills
  </li>
  <li>
   Collaborates effectively with colleagues and team members, assisting with projects and tasks as needed
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications, Capabilities And Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   preferred experience as a partner to senior level revenue producers in a sales and financial services environment
  </li>
  <li>
   Note: this role requires five days in the office (Mon-Fri) during normal business hours and will not support Hybrid options.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About Us
  <br/>
  <br/>
 </strong>
 JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
 <br/>
 <br/>
 We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
 <br/>
 <br/>
 We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
 <br/>
 <br/>
 JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans
 <br/>
 <br/>
 <strong>
  About The Team
  <br/>
  <br/>
 </strong>
 J.P. Morgan's Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.
</div>


Senior Executive Assistant - Kinexys

<div>
 <p>
  <strong>
   Executive Assistant
  </strong>
 </p>
 <p>
  <strong>
   Location:
  </strong>
  Manhattan, NY (4 days onsite, 1 day remote)
 </p>
 <p>
  <strong>
   Compensation:
  </strong>
  Up to $150,000 base + bonus
 </p>
 <p>
  <strong>
   Overview
  </strong>
 </p>
 <p>
  Our client, a highly reputable financial services firm based in Manhattan, is seeking an experienced Executive Assistant to provide high-level support to senior leadership. This role requires a proactive, polished professional who thrives in a fast-paced, client-facing environment and can manage multiple priorities with discretion and precision.
 </p>
 <p>
  <strong>
   Key Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Provide comprehensive administrative support to senior executives, including complex calendar management across multiple time zones
  </li>
  <li>
   Coordinate and manage internal and external meetings, including logistics, agendas, and preparation of materials
  </li>
  <li>
   Arrange detailed domestic and international travel, including itineraries, accommodations, and ground transportation
  </li>
  <li>
   Prepare and reconcile expense reports in a timely and accurate manner
  </li>
  <li>
   Serve as a gatekeeper and liaison between executives, internal teams, and external stakeholders
  </li>
  <li>
   Draft correspondence, presentations, and other administrative documents
  </li>
  <li>
   Assist with investor meetings, board materials, and high-level presentations as needed
  </li>
  <li>
   Manage ad hoc projects and ensure seamless day-to-day operations
  </li>
 </ul>
 <p>
  <strong>
   Qualifications
  </strong>
 </p>
 <ul>
  <li>
   5&ndash;10+ years of Executive Assistant experience supporting senior leadership within financial services (private equity, hedge fund, investment banking preferred)
  </li>
  <li>
   Strong experience managing complex calendars, travel logistics, and expenses
  </li>
  <li>
   High level of professionalism with exceptional communication skills
  </li>
  <li>
   Proven ability to prioritize and multitask in a high-pressure environment
  </li>
  <li>
   Strong attention to detail and ability to handle confidential information with discretion
  </li>
  <li>
   Advanced proficiency in Microsoft Office Suite
  </li>
 </ul>
 <p>
  <strong>
   Preferred Attributes
  </strong>
 </p>
 <ul>
  <li>
   Experience supporting multiple executives or a team of senior leaders
  </li>
  <li>
   Exposure to investor relations, board support, or deal-related coordination
  </li>
  <li>
   Proactive, anticipatory mindset with strong problem-solving skills
  </li>
  <li>
   Team-oriented with a collaborative approach
  </li>
 </ul>
 <p>
  <strong>
   Work Environment
  </strong>
 </p>
 <ul>
  <li>
   Hybrid schedule: 4 days onsite in Manhattan, 1 day remote
  </li>
 </ul>
 <p>
  <br/>
 </p>
</div>


Executive Assistant

Explore 247+ Senior administrative assistant in New York this July. Find roles across top companies and apply now to boost your career.

247 senior administrative assistant jobs In New York

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Senior Executive Assistant - Kinexys

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