senior administrative assistant

Citi

<div><h2 class="jobSectionHeader">Discover your future at Citi</h2>
Working at Citi is far more than just a job. A career with us means joining a team of more than 230,000 dedicated people from around the globe. At Citi, you&rsquo;ll have the opportunity to grow your career, give back to your community and make a real impact.
<h2 class="jobSectionHeader">Job Overview</h2>
The Senior Executive Assistant provides support to another individual or group of individuals by handling correspondence, managing calendars and appointments, arranging conferences and conference calls, making travel arrangements and providing other administrative tasks.
 
 
Responsibilities:
<ul><li>Directly supports a C16 level manager and generally supports an entire department</li>
<li>Manages day to day calendar(s) of senior management</li>
<li>Coordinates all aspects of executive level manager appointments, meetings, receptions and conference calls</li>
<li>May prepare and review materials and correspondence for meetings</li>
<li>Assist with creation/modification of presentations, spreadsheets, and other various documents</li>
<li>Coordinates travel arrangements; prepare and distribute schedules/agendas for travel</li>
<li>Prepares, reconciles, and tracks expense reports through Travel and Entertainment Expense system</li>
<li>Orders supplies and process invoices through Procure to Pay system</li>
<li>Process and follow-up on Virtual Requests</li>
<li>Assists in ad-hoc reports special projects as needed</li>
<li>Trains, coaches or guides other administrative staff when required</li>
<li>Appropriately assess risk when business decisions are made, demonstrating particular consideration for the firm's reputation and safeguarding Citigroup, its clients and assets, by driving compliance with applicable laws, rules and regulations, adhering to Policy, applying sound ethical judgment regarding personal behavior, conduct and business practices, and escalating, managing and reporting control issues with transparency.</li>
</ul>Qualifications:
<ul><li>Previous office administration experience preferably within a large and complex financial services or similar organization</li>
<li>Highly proficient in Microsoft Office</li>
<li>Consistently demonstrates clear and concise written and verbal communication skills</li>
<li>Demonstrated ability to quickly gain command of new systems</li>
<li>Self-motivated and detail oriented</li>
</ul>Education:
<ul><li>Bachelor's/University degree or equivalent experience</li>
</ul>-
<h2 class="jobSectionHeader">Job Family Group:
</h2>Business Strategy, Management &amp; Administration
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<h2 class="jobSectionHeader">Job Family:</h2>
Administrative Support
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<h2 class="jobSectionHeader">Time Type:</h2>
Full time
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<h2 class="jobSectionHeader">Primary Location:</h2>
New York New York United States
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<h2 class="jobSectionHeader">Primary Location Full Time Salary Range:</h2>
$91,690.00 - $119,610.00 
 
In addition to salary, Citi&rsquo;s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental &amp; vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.
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<h2 class="jobSectionHeader">Most Relevant Skills
</h2>Please see the requirements listed above.
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<h2 class="jobSectionHeader">Other Relevant Skills
</h2>For complementary skills, please see above and/or contact the recruiter.
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<h2 class="jobSectionHeader">Anticipated Posting Close Date:</h2>
Jul 15, 2026
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Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.</div>

Senior Executive Assistant

The Morgan Library & Museum

<div>Description: 
The Morgan Library &amp; Museum seeks an Administrative Assistant to support the Deputy Director and Chief Operating Officer. This role provides administrative support on a day-to-day basis, works on a wide range of special projects, and coordinates activities with Morgan staff and/or external entities as needed. The position has frequent interaction with trustees, including providing support for board and board committees and back-up administrative assistance for the director.
Responsibilities include scheduling meetings, organizing and distributing meeting materials, drafting meeting minutes, coordinating the preparation of agreements and institutional responses to surveys, proofreading a variety of texts, and drafting and laying out presentations. Additionally, this position manages special projects, as designated by executive staff. The Administrative Assistant is expected to provide a welcoming presence in the offices of the Deputy Director and Chief Operating Officer in person, on the telephone, and through electronic media.
Requirements:
<ul><li>B.A. with administrative experience.</li><li>
Interest or background in the humanities and arts or non-profit institutions.</li><li>
Ability to maintain discretion and confidentiality concerning all institutional, financial, and legal matters.</li><li>
Excellent verbal and written communication skills, with superior proofreading skills and attention to detail.</li><li>
Ability to handle multiple projects and deadlines simultaneously.</li><li>
Strong computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint; InDesign and Photoshop a plus.</li><li>
Must be willing to arrange vacation time around board mailings and meetings, and other critical institutional matters.</li><li>
Standing for long periods of time may be required for some functions.</li><li>
Must be able to sit at a computer and use a computer keyboard for extended periods.</li></ul>
Please note that candidates will be required to validate their computer and proofreading proficiency through testing.
Compensation: $52,000 to $54,000; excellent benefits
Please note, due to the high volume of applicants, we are only able to contact those candidates whose skills and background best fit our needs.
EEO Statement
The Morgan is an Equal Opportunity Employer and is committed to complying with all federal, state, and local equal employment opportunity laws. The Morgan provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, marital status, military or veteran status, domestic violence victim status or any other basis prohibited by applicable federal, state, and/or local laws.
The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.</div>

Administrative Assistant

Above the Barre Dance Academy

We are looking for a highly organized and detail-oriented Remote Executive Assistant to support senior executives. You will manage calendars, coordinate meetings, handle communications, organize travel, and assist with various tasks. This role requires strong organizational skills, professionalism, discretion, and the ability to work independently from home. To succeed in this role, you should know the Microsoft Office suite well, be quick at solving problems, and have prior experience as an executive or administrative assistant. Key Responsibilities:- Manage executive calendars, schedule appointments, and coordinate meetings.- Organize virtual meetings, prepare agendas, and take meeting notes as needed.- Handle email correspondence and respond to inquiries for executives.- Arrange business travel, accommodations, and prepare itineraries.- Prepare reports, presentations, spreadsheets, and other business documents.- Keep confidential records and handle sensitive information carefully.- Coordinate projects and follow up on tasks to ensure they are completed on time.- Assist with data entry, document management, and file organization.- Communicate effectively with internal teams, clients, and external partners.- Perform other administrative duties as assigned. Qualifications:- High school diploma or equivalent; an associate's or bachelor's degree is a plus.- Previous experience as an Executive Assistant, Administrative Assistant, or in a similar role is preferred.- Excellent verbal and written communication skills.- Strong organizational, time management, and multitasking skills.- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual tools like Microsoft Teams or Zoom.- Ability to work independently while being accurate and detail-oriented.- Reliable high-speed internet and a quiet home workspace. Preferred Skills:- Strong problem-solving and decision-making skills.- Professional demeanor and good interpersonal skills.- Ability to prioritize tasks and meet deadlines in a fast-paced environment.- Flexibility to support various executive and administrative tasks. Benefits:- Competitive pay.- 100% remote work.- Flexible work schedule (if applicable).- Paid training and ongoing professional development.- Opportunities for career growth and advancement.- Paid time off and comprehensive employee benefits (eligibility based on employment status).

Remote Executive Assistant (Work From Home)

Reliable Forklift Sales

Job Overview Reliable Forklift Sales, a leading distributor of machinery and equipment, is seeking a highly organised and proactive Remote Virtual Assistant to join our dynamic team. We specialise in the sales, rentals, and service of forklifts and material handling products, providing essential solutions to a wide range of industries across North America. This is a Full-Time, fully remote position for a detail-oriented individual who will provide comprehensive administrative support to ensure our operations run smoothly. We are looking for a self-motivated professional who thrives in a remote environment and is committed to delivering exceptional support. The successful candidate will play a crucial role in enhancing our team's productivity and efficiency. Employment Type: Full-Time Location: Remote (United States) Salary: $19 - $26 per hour (USD) Responsibilities As a Remote Virtual Assistant, you will be responsible for a variety of administrative and operational tasks. Your key duties will include: * Managing and organising calendars, scheduling appointments, and coordinating meetings for senior staff. * Handling email correspondence, filtering enquiries, and responding promptly and professionally. * Preparing and editing reports, presentations, and other business documents with a high degree of accuracy. * Performing data entry, maintaining customer relationship management (CRM) systems, and ensuring databases are up to date. * Providing general administrative support to our sales and service departments as required. * Conducting online research to gather information for various projects and business development initiatives. * Assisting with the coordination of virtual events and team communications. Qualifications The ideal candidate will possess the following skills and experience: * Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar role. * Exceptional organisational and time-management skills with the ability to prioritise tasks effectively. * Excellent written and verbal communication skills. * High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. * Experience with online collaboration tools such as Slack, Zoom, or Microsoft Teams. * Ability to handle confidential information with discretion and professionalism. * A reliable high-speed internet connection and a suitable home office setup. * (Desirable) Previous experience in the industrial equipment or machinery industry is an advantage but not essential. Benefits We value our employees and are pleased to offer a supportive and rewarding work environment, which includes: * A competitive hourly rate. * The flexibility and convenience of a fully remote working arrangement. * Opportunities for professional growth and development within a leading organisation. * A collaborative and positive team culture. * Access to the latest technology and tools to perform your role effectively.

Remote Virtual Assistant

111 Sign

Job Overview 111 Sign is a dynamic, full-colour printing company dedicated to delivering premier products and end-to-end services, from design to production. Serving over 3000 businesses across the United States, we specialise in personalised, all-in-one solutions and have expanded our services to include professional exhibition setups and event planning. We are currently seeking a motivated and highly organised Remote Virtual Assistant to join our team. This is a Full-Time, remote position offering the flexibility to support our growing operations from your own workspace. The ideal candidate will be a proactive problem-solver with exceptional communication skills and a meticulous attention to detail. This role offers a competitive hourly rate of $27 - $30 USD. Responsibilities As a Remote Virtual Assistant, you will provide comprehensive administrative support to ensure our operations run smoothly. Your key duties will include:  <ul><li>Managing schedules, organising meetings, and handling correspondence for senior staff.</li><li>Acting as a first point of contact for client enquiries, providing excellent customer service via email and other communication channels.</li><li>Assisting with the management of our online retail stores on platforms such as Amazon and Etsy, including processing orders and responding to customer feedback.</li><li>Providing administrative support for our event planning and exhibition setup services.</li><li>Performing data entry, maintaining company records, and preparing reports as required.</li><li>Liaising with our strategic partners and internal teams to ensure seamless project coordination.</li><li>Conducting research and undertaking various administrative tasks to support the wider business objectives.</li></ul>Qualifications To be successful in this role, you will need a combination of experience, skills, and a proactive attitude. Key qualifications include:  <ul><li>Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar support role.</li><li>Exceptional organisational and time-management skills with the ability to manage multiple tasks simultaneously.</li><li>Excellent written and verbal communication skills.</li><li>High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with digital collaboration tools.</li><li>The ability to work independently and take initiative with minimal supervision.</li><li>A strong, detail-oriented approach to all tasks.</li><li>Experience within the printing, e-commerce, or event management industries would be a significant advantage.</li><li>Familiarity with online retail platforms is desirable but not essential.</li></ul> What We Offer  <ul><li>A competitive hourly wage of $27 - $30 USD.</li><li>The flexibility and convenience of a fully remote, Full-Time position.</li><li>An opportunity to become an integral part of an innovative and expanding company in the North American printing industry.</li><li>A supportive and collaborative team environment where your contribution is valued.</li></ul>

TALENT Software Services

<div>
 
 Position Title: Executive Assistant
 
 
 Duration: 12 Months
 
 
 Possibility of conversion to FTE: Yes
 
 
 Working hours: 8-5
 
 
 Working Location: 51 W 42nd Street, New York, NY 10036 [IN OFFICE 4 DAYS A WEEK]
 
 
 
 Join our dynamic team in the heart of New York City, a global hub for finance and business. This location offers unparalleled networking opportunities and a vibrant city life.
 
 
 
 Role Mandate
 
 
 
 Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general office services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group.
 
 
 
 Role Responsibilities Include (but are not limited to):
 
 
 
 <ul>
 <li>
 Provides subject matter expertise and advice related to assigned strategic initiatives and acts as relationship management for assigned initiatives.
 </li>
 <li>
 Builds effective relationships with internal/external stakeholders.
 </li>
 <li>
 Breaks down strategic problems, and analyses data and information to provide insights and recommendations.
 </li>
 <li>
 Gathers and formats data into regular and ad-hoc reports, and dashboards.
 </li>
 <li>
 Leads the planning, coordinating and implementing department events.
 </li>
 <li>
 Provides senior level administrative and operational support within a large, diverse team including one or more senior executives.
 </li>
 <li>
 Employs systems (e.g., customized exception reports, tracking reports etc.) to manage information.
 </li>
 <li>
 Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting.
 </li>
 <li>
 Provides input into the planning and implementation of administrative programs.
 </li>
 <li>
 Coordinates and monitors budgets and reporting on results vs. budget.
 </li>
 <li>
 Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities.
 </li>
 <li>
 Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
 </li>
 <li>
 Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
 </li>
 <li>
 Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies &amp; procedures).
 </li>
 <li>
 Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
 </li>
 <li>
 Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements.
 </li>
 <li>
 Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
 </li>
 <li>
 Makes travel arrangements, booking flight/hotel reservations as needed.
 </li>
 <li>
 Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming/outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
 </li>
 <li>
 Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
 </li>
 <li>
 Maintains and tracks overtime, on-call claims, staff vacations and absences in accordance with Bank and/or divisional guidelines to ensure consistency in entitlement and to determine staff availability.
 </li>
 <li>
 Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
 </li>
 <li>
 Collaborates with internal and external stakeholders in order to deliver on business objectives.
 </li>
 <li>
 Organizes work information to ensure accuracy and completeness.
 </li>
 <li>
 Focus may be on a business/group.
 </li>
 <li>
 Thinks creatively and proposes new solutions.
 </li>
 <li>
 Exercises judgment to identify, diagnose, and solve problems within given rules.
 </li>
 <li>
 Works mostly independently.
 </li>
 <li>
 Broader work or accountabilities may be assigned as needed.
 
 
 </li>
 </ul>
 
 Must-Have Skills:
 
 
 
 <ul>
 <li>
 Typically 5-7 years of relevant experience in an administrative/professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study.
 </li>
 <li>
 Specialized knowledge from education and/or business experience.
 </li>
 <li>
 Candidate should have experience liaising with Senior leadership, and be able to operate confidently in a fast-paced, demanding environment.
 </li>
 <li>
 Candidate should have experience with handling travelling and hotel accommodations.
 </li>
 <li>
 Will be supporting leadership that involves international travel with multiple destinations and extremely diligent scheduling.
 </li>
 <li>
 Verbal &amp; written communication skills - In-depth.
 </li>
 <li>
 Collaboration &amp; team skills - In-depth.
 </li>
 <li>
 Analytical and problem-solving skills - In-depth.
 </li>
 <li>
 Influence skills - In-depth.
 </li>
 <li>
 Travel concur.
 </li>
 <li>
 5-7 years EA Admin experience.
 </li>
 <li>
 Salesforce experience.
 
 
 </li>
 </ul>
 
 Soft Skills:
 
 
 
 <ul>
 <li>
 Strong attention to detail.
 </li>
 <li>
 Ability to work independently and with a team.
 </li>
 <li>
 Professional demeanor.
 </li>
 <li>
 Relatable, ability to take on challenges.
 </li>
 <li>
 Honest and open viewpoint.
 </li>
 <li>
 Strong organizational skills.
 </li>
 <li>
 Collaboration and team skills.
 </li>
 <li>
 Analytical and problem-solving skills.
 </li>
 <li>
 Punctual.
 
 
 </li>
 </ul>
 
 Interviews:
 
 
 
 <ul>
 <li>
 1st round - Reporting Manager
 </li>
 <li>
 2nd Round - Hiring Manager
 </li>
 </ul>
</div>

Aiden Auto

A **Remote Administrative Assistant – Virtual Survey** role is typically a work-from-home administrative position that supports survey or market research projects. While responsibilities vary by employer, a typical job description looks like this: **Remote Administrative Assistant – Virtual Survey** **Job Summary**We are seeking a detail-oriented and organized Remote Administrative Assistant to support virtual survey operations. In this role, you will assist with scheduling, data entry, participant communication, and administrative tasks to ensure survey projects run smoothly. **Key Responsibilities** * Schedule and coordinate virtual survey appointments.* Respond to emails, phone calls, and online inquiries.* Enter and maintain accurate survey data and participant records.* Prepare reports, spreadsheets, and other administrative documents.* Monitor survey completion rates and follow up with participants as needed.* Maintain confidentiality of participant information.* Provide general administrative support to project managers and team members. **Qualifications** * Strong written and verbal communication skills.* Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace.* Excellent organizational and time management skills.* Ability to work independently in a remote environment.* Reliable high-speed internet connection and a dedicated workspace. **Preferred Skills** * Familiarity with CRM or database systems.* Strong attention to detail and accuracy.* Ability to manage multiple tasks and meet deadlines. **Work Environment** * Fully remote/work-from-home.* Flexible or standard business hours, depending on employer.* May be full-time, part-time, temporary, or contract. **Typical Salary (U.S.)** * Approximately **$18–$38 per hour**, depending on experience, location, employer, and responsibilities.

Remote Administrative Assistant Virtual Survey (Full-Time / Part-Time

Explore 106+ Senior administrative assistant in New York this July. Find roles across top companies and apply now to boost your career.

106 senior administrative assistant jobs In New York

Senior Executive Assistant

Administrative Assistant

Remote Executive Assistant (Work From Home)

Remote Virtual Assistant

Remote Virtual Assistant

Non

Remote Administrative Assistant Virtual Survey (Full-Time / Part-Time