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executive administrative assistant Jobs in New York

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senior administrative assistant

Franklin Templeton

<div>
 At Franklin Templeton, we&rsquo;re advancing our industry forward by developing new and innovative ways to help our clients achieve their investment goals. Our dynamic firm spans asset management, wealth management, and fintech, offering many ways to help investors make progress toward their goals. Our talented teams working around the globe bring expertise that&rsquo;s both broad and unique. From our welcoming, inclusive, and flexible culture to our global and diverse business, we provide opportunities to help you reach your potential while helping our clients reach theirs.
 
 
 
 Come join us in delivering better outcomes for our clients around the world!
 
 
 
 We are looking for a Senior Administrative Assistant to join the Global Insurance &amp; Institutional Asset Solutions (GIIAS) team. The role will be based in New York City and in this role, you will provide support to leaders in multiple functions across the team as well as partner with other members to support the broader Global Client Group (GCG) organization.
 
 
 What are the ongoing responsibilities of a Senior Administrative Assistant?
 
 
 <ul>
 <li>
 Provide administrative support to executives; responsibilities include calendar maintenance, meeting coordination, staff relocations, phone coverage, ordering office supplies, email correspondence, incoming/outgoing mail, filing, and scanning.
 </li>
 <li>
 Manage day-to-day communication between executives and company staff or outside business clients and contacts.
 </li>
 <li>
 Coordinate complex domestic and international travel plans. Assist with creation of travel binder, including agenda details and subsequent expense report submission process.
 </li>
 <li>
 Ensure that department invoices and expense reports are processed timely and accurately.
 </li>
 <li>
 Take and maintain meeting minutes of periodic departmental meetings.
 </li>
 <li>
 Coordinate legal document signing.
 </li>
 <li>
 Receive and greet visitors while maintaining the highest level of professionalism.
 </li>
 <li>
 Assist with planning and coordination of department events and meetings, which includes reserving a meeting room, audio/visual equipment, catering, and other resources.
 </li>
 <li>
 Lead and/or support departmental projects.
 </li>
 <li>
 Prepare spreadsheets and written documents.
 </li>
 <li>
 Prepare, format, and edit highly professional PowerPoint presentations.
 </li>
 <li>
 Assist with creation and distribution of communications.
 </li>
 <li>
 Maintain and track department budgets.
 </li>
 <li>
 Serve as delegate for the executive team when required, such as managing and approving expense reports.
 </li>
 <li>
 Work with other business units (e.g. Technology, Facilities, etc.) to facilitate system access, physical relocations, etc.
 </li>
 <li>
 Coordinate the onboarding schedule for new hires including partnering with Human Resources, Technology, Facilities, etc to set up introductory meetings as well as technology and other set-up requirements
 </li>
 <li>
 Prepare updates and other documents to meet department and division planning requirements
 
 
 </li>
 </ul>
 What ideal qualifications, skills and experience would help the Senior Administrative Assistant be successful?
 
 
 <ul>
 <li>
 Solid administrative experience supporting senior management in a professional environment.
 </li>
 <li>
 Degree in Business Administration or similar or Administrative Certification preferred.
 </li>
 <li>
 Experience working with members of senior management and high-profile clients.
 </li>
 <li>
 Strong communication skills, both written and verbal.
 </li>
 <li>
 Proactive approach to work with ability to anticipate needs.
 </li>
 <li>
 Solid organizational skills, ability to organize and maintain orderly files and records.
 </li>
 <li>
 Ability to maintain confidentiality and exercise independent judgment consistent with department guidelines.
 </li>
 <li>
 Ability to prioritize and perform multiple tasks in a fast-paced environment.
 </li>
 <li>
 Ability to assess and solve problems quickly with little direction.
 </li>
 <li>
 Ability to work well under pressure and adapt to unexpected circumstances.
 </li>
 <li>
 Strong attention to detail; ability to accurately proofread documents.
 </li>
 <li>
 Strong proficiency with Microsoft Office Applications (Word, Excel, PowerPoint, Teams) and SharePoint.
 </li>
 <li>
 Ability to conduct oneself in a professional, collaborative manner in a corporate office environment.
 </li>
 <li>
 Experience in the financial industry or a corporate environment preferred.
 
 
 </li>
 </ul>
 Franklin Templeton offers employees a competitive and valuable range of total rewards&mdash;monetary and non-monetary &mdash; designed to support their well-being and recognize their time, talents, and results. Along with base compensation, employees are eligible for an annual discretionary bonus, a 401(k) plan with a generous match, and recognition rewards. We also offer a comprehensive benefits package, which includes a range of competitive healthcare options, insurance, and disability benefits, employee stock investment program, learning resources, career development programs, reimbursement for certain education expenses, paid time off (vacation / holidays / sick / leave / parental &amp; caregiving leave / bereavement / volunteering / floating holidays) and a motivational wellbeing program. We expect the annual salary for this position to range between $75,000 - $90,000, depending on location and level of relevant experience, plus discretionary bonus.
 
 
 #ASSOCIATE
 
 
 
 
 
 Experience our welcoming culture and reach your professional and personal potential!
 
 
 
 
 
 Our culture is shaped by the variety of perspectives and experiences brought by talent from around the world. Regardless of your interests, lifestyle, or background, there&rsquo;s a place for you at Franklin Templeton. We provide employees with the tools, resources, and learning opportunities to help them excel in their career and personal life.
 
 
 By joining us, you will become part of a culture that focuses on employee well-being and provides multidimensional support for a positive and healthy lifestyle. We understand that benefits are at the core of employee well-being and may vary depending on individual needs. Whether you need support for maintaining your physical and mental health, saving for life&rsquo;s adventures, taking care of your family members, or making a positive impact in your community, we aim to have your needs covered. Learn more about the wide range of benefits we offer at Franklin Templeton.
 
 
 
 Highlights Of Our Benefits Include
 
 
 
 <ul>
 <li>
 Three weeks paid time off the first year
 </li>
 <li>
 Medical, dental and vision insurance
 </li>
 <li>
 401(k) Retirement Plan with 85% company match on your pre-tax and/or Roth contributions, up to the IRS limits
 </li>
 <li>
 Employee Stock Investment Program
 </li>
 <li>
 Tuition Assistance Program
 </li>
 <li>
 Purchase of company funds with no sales charge
 </li>
 <li>
 Onsite fitness center and recreation center*
 </li>
 <li>
 Onsite cafeteria*
 </li>
 <li>
 Only applicable at certain locations
 
 
 </li>
 </ul>
 
 
 Learn more about the wide range of benefits we offer at Franklin Templeton
 
 
 
 
 Franklin Templeton is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees, and we evaluate qualified applicants without regard to ancestry, age, color, disability, genetic information, gender, gender identity, or gender expression, marital status, medical condition, military or veteran status, national origin, race, religion, sex, sexual orientation, and any other basis protected by federal, state, or local law, ordinance, or regulation.
 
 
 If you believe that you need an accommodation or adjustment to search for or apply for one of our positions, please send an email to accommodations@franklintempleton.com. In your email, please include the accommodation or adjustment you are requesting, the job title, and the job number you are applying for. It may take up to three business days to receive a response to your request. Please note that only accommodation requests will receive a response.
 
 
</div>

Senior Administrative Assistant

JPMorganChase

<div>
 
 Job Description
 
 
 
 Become an integral part of a new strategy within J.P. Morgan Chase Asset Management&rsquo;s Private Capital team where you will have the opportunity to work in a fast-paced and entrepreneurial organization. This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
 
 
 As a Senior Executive Assistant in the Private Capital group, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal and external clients.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Maintain complex and detailed calendars
 </li>
 <li>
 Manage the coordination and logistics of both internal and external meetings
 </li>
 <li>
 Arrange and coordinate complicated domestic and international travel (flights, hotels, cars)
 </li>
 <li>
 Organize all aspects of internal and external events, including catering and transportation
 </li>
 <li>
 Process invoices and T&amp;E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
 </li>
 <li>
 Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
 </li>
 <li>
 Produce high quality emails and messages to individuals at all levels of the organization
 </li>
 <li>
 Maintain department documents, including current organizational charts and Executive Bio&rsquo;s
 </li>
 <li>
 Handle regular activities without prompting, and advise in advance with issues or delays
 
 
 </li>
 </ul>
 
 Required Qualifications, Capabilities And Skills
 
 
 
 <ul>
 <li>
 At least five years of administrative experience
 </li>
 <li>
 Advanced ability to organize
 </li>
 <li>
 Discretion and good judgment in confidential situations, and proven experience interacting with senior management
 </li>
 <li>
 Strong interpersonal, written, and oral communication skills
 </li>
 <li>
 Strong proficiency in Microsoft Office
 </li>
 <li>
 Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
 
 
 </li>
 </ul>
 
 Preferred Qualifications, Capabilities, And Skills
 
 
 
 <ul>
 <li>
 Experience supporting at the Managing Director level (or equivalent) or above
 </li>
 <li>
 College degree is a plus
 
 
 </li>
 </ul>
 
 Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.
 
 
 
 
 About Us
 
 
 
 JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
 
 
 We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
 
 
 We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
 
 
 JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans
 
 
 
 About The Team
 
 
 
 J.P. Morgan Asset &amp; Wealth Management delivers industry-leading investment management and private banking solutions. Asset Management provides individuals, advisors and institutions with strategies and expertise that span the full spectrum of asset classes through our global network of investment professionals. Wealth Management helps individuals, families and foundations take a more intentional approach to their wealth or finances to better define, focus and realize their goals.
</div>

Senior Executive Administrative Assistant

Daley And Associates, LLC

<div>
 
 
 
 
 Administrative Assistant&nbsp;
 
 
 
 
 
 We are currently seeking candidates for an Administrative Assistant opportunity at a highly successful alternative asset management firm located in New York, NY. The Administrative Assistant will provide administrative support to key senior leaders and will be responsible for performing calendar management, coordinating travel arrangements, preparing reports and presentations, managing vendor relations, and collaborating with global teams.&nbsp;The ideal candidate will have 2-3+&nbsp;years of administrative experience in investment management or financial services.
 
 
 
 This is an 6-12+ month contract opportunity, paying between $30-$33/hour (depending on experience).&nbsp;
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 
 
 Perform complex calendar management via Microsoft Outlook.
 
 
 </li>
 <li>
 
 
 Coordinate travel arrangements and itineraries (domestic and international).
 
 
 </li>
 <li>
 
 
 Spearhead logistical coordination of meetings and events, ensuring optimal preparedness and execution.
 
 
 </li>
 <li>
 
 
 Prepare and deliver detail-intensive materials, including client reporting, presentation materials, and meeting prep packets.
 
 
 </li>
 <li>
 
 
 Manage internal and external correspondence, and develop and maintain strong relationships with internal teams and external parties, including clients and vendors.
 
 
 </li>
 <li>
 
 
 Assist in new-hire onboarding processes and logistics, including ordering necessary equipment.
 
 
 </li>
 <li>
 
 
 Update and maintain detailed information in appropriate systems.
 
 
 </li>
 <li>
 
 
 Perform expense reporting.
 
 
 </li>
 <li>
 
 
 Support special projects (as needed).
 
 
 </li>
 </ul>
 
 
 
 Qualifications:
 
 
 
 <ul>
 <li>
 
 
 2-3+ years of administrative experience in investment management or financial services.
 
 
 </li>
 <li>
 
 
 Bachelor&rsquo;s degree (required).
 
 
 </li>
 <li>
 
 
 Strong communication (written and verbal) and interpersonal skills.
 
 
 </li>
 <li>
 
 
 Proven ability to navigate competing deadlines and changing priorities.
 
 
 </li>
 <li>
 
 
 Excellent time-management, organization, and prioritization skills.
 
 
 </li>
 <li>
 
 
 Proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, Outlook).
 
 
 </li>
 <li>
 
 
 Ability to work collaboratively and independently, while maintaining professionalism and confidentiality.
 
 
 
 </li>
 </ul>
 
 
 For immediate consideration, interested and qualified candidates should send their resume to Jenny at
 
 
 jfriedman@daleyaa.com
 
 
 
 
 
 
 
</div>

Administrative Assistant

I-Grace

<div>
 
 
 Company Overview
 
 
 
 The I-Grace Company is a leader in luxury residential construction, renowned for delivering exceptional craftsmanship and service across complex, high-end projects. For over three decades, we&rsquo;ve partnered with discerning clients, architects, and designers to bring visionary homes to life. Our commitment to excellence, integrity, and collaboration defines who we are and the work we do.
 
 
 
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant plays a critical support role within the Office of the CEO, ensuring the seamless execution of daily operations in a fast-paced, high-touch executive environment. Working under the guidance of the Executive Assistant, this position requires exceptional organization, discretion, and attention to detail.
 
 
 This is a unique opportunity for an early-career professional to gain direct exposure to senior leadership while developing strong administrative, operational, and communication skills within a luxury residential construction environment. The ideal candidate is proactive, resourceful, and aligned with I-Grace&rsquo;s commitment to professionalism, precision, and excellence.
 
 
 
 
 
 
 Duties &amp; Responsibilities
 
 
 
 
 Executive &amp; Administrative Support
 
 
 <ul>
 <li>
 Coordinate complex domestic and international travel arrangements, including itineraries, logistics, and scheduling
 </li>
 <li>
 Manage and reconcile expenses, including receipt tracking and reporting
 </li>
 <li>
 Support daily calendar management, including meetings, appointments, meals, and personal commitments
 </li>
 <li>
 Track incoming correspondence and emails, ensuring organization and timely follow-up
 </li>
 <li>
 Maintain detailed and organized records, files, and contact systems for the Office of the CEO
 </li>
 <li>
 Prepare materials, agendas, and logistics for meetings and internal/external events
 </li>
 </ul>
 
 
 Operational &amp; Personal Support
 
 
 <ul>
 <li>
 Assist with personal administrative tasks including travel logistics, appointments, residences, and related coordination, as requested
 </li>
 <li>
 Schedule and manage recurring services and ongoing operational needs
 </li>
 <li>
 Order and maintain office supplies and coordinate client and team gifting initiatives
 </li>
 <li>
 Maintain and update tracking lists for active priorities and deliverables
 </li>
 </ul>
 
 
 Coordination &amp; Communication
 
 
 <ul>
 <li>
 Serve as a liaison between the Office of the CEO, internal teams, and external partners to ensure clear and professional communication
 </li>
 <li>
 Support cross-functional coordination and follow-through on key initiatives
 </li>
 <li>
 Assist the Executive Assistant in managing priorities and maintaining operational efficiency
 </li>
 </ul>
 
 
 General Support
 
 
 <ul>
 <li>
 Provide administrative assistance across ongoing tasks and special projects
 </li>
 <li>
 Handle additional responsibilities as assigned, demonstrating flexibility and responsiveness
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 1&ndash;3 years of experience in an administrative or assistant role, supporting senior leadership
 </li>
 <li>
 Exceptional organizational skills with strong attention to detail and accuracy
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Proficiency in Microsoft Office Suite and general technical fluency
 </li>
 <li>
 Ability to manage multiple priorities in a fast-paced, dynamic environment
 </li>
 <li>
 Demonstrated discretion and ability to handle confidential information
 </li>
 <li>
 Strong problem-solving skills with a proactive, solutions-oriented mindset
 </li>
 <li>
 Professional, dependable, and committed to high standards of execution
 </li>
 <li>
 Interest in architecture, interior design, construction, or luxury services is preferred
 </li>
 </ul>
 
 
 
 
 
 IDEAL CANDIDATE
 
 
 <ul>
 <li>
 Proactive, resourceful, and highly organized with a &ldquo;no task too small&rdquo; mindset
 </li>
 <li>
 Comfortable operating in a high-performance, in-person environment
 </li>
 <li>
 Maintains composure and effectiveness under pressure
 </li>
 <li>
 Demonstrates flexibility, including occasional after-hours support across time zones
 </li>
 <li>
 Takes pride in delivering a seamless, polished experience for leadership and stakeholders
 </li>
 <li>
 Motivated to grow within an executive support or operations career path
 </li>
 </ul>
 
 
 
 
 
 WORK CONDITIONS
 
 
 <ul>
 <li>
 Full-time, in-office role (5 days per week) based in Long Island City, New York
 </li>
 <li>
 Exposure to a fast-paced executive environment requiring responsiveness and adaptability
 </li>
 <li>
 Occasional need for schedule flexibility to support business and travel demands, including occasional after-hours support across time zones.
 </li>
 </ul>
 
 
 
 
 
 Compensation &amp; Benefits
 
 
 <ul>
 <li>
 $75,000 - $85,000, commensurate with experience
 </li>
 <li>
 Comprehensive company benefits package offers:
 </li>
 <li>
 Health insurance - medical with virtual visits and health advocate availability, dental and vision
 </li>
 <li>
 401(k) with company match
 </li>
 <li>
 Generous paid time off
 </li>
 <li>
 Professional development opportunities
 </li>
 <li>
 Accident, Critical Illness and Hospital Indemnity Insurance available
 </li>
 <li>
 HSA &amp; FSA
 </li>
 <li>
 $50,000 worth of employer paid life insurance Optional
 </li>
 <li>
 Legal Plan benefits
 </li>
 <li>
 Identity &amp; Fraud benefits
 </li>
 <li>
 Pet Solution benefits
 </li>
 <li>
 Employee referral bonus
 </li>
 <li>
 Employee Assistance Program
 </li>
 <li>
 Home &amp; Auto discounts and more!
 </li>
 <li>
 Opportunity for professional growth within a high-end, design-driven construction firm
 </li>
 </ul>
 
 
 
 
 
 Please Note
 
 : This position is
 
 NOT
 
 eligible for visa sponsorship.
 
 
 At I-Grace, you&rsquo;ll have the opportunity to collaborate with a talented team, and contribute to the success of an established leader in luxury residential construction. If you&rsquo;re a strong administrative professional looking for your next challenge, we invite you to apply today.
 
</div>

Citi

<div><div><div>Job Req Id:</div>
<div>26958610</div>
</div><div><div>Location(s):</div>
<div>New York, New York, United States</div>
</div><div><div>Job Type:</div>
<div>Hybrid</div>
</div><div><div>Posted:</div>
<div>Apr. 27, 2026</div></div></div>
 <div><h2 class="jobSectionHeader">Discover your future at Citi</h2>
Working at Citi is far more than just a job. A career with us means joining a team of more than 230,000 dedicated people from around the globe. At Citi, you&rsquo;ll have the opportunity to grow your career, give back to your community and make a real impact.
<h2 class="jobSectionHeader">Job Overview</h2>
The Senior Executive Assistant provides high-level administrative support to the Head of HR Legal within Citi&rsquo;s Legal Department, operating in a dynamic, fast-paced, and highly confidential environment.
The HR Legal department provides comprehensive legal advice across the entire employee and non-employee work lifecycle. This includes guidance on onboarding, offboarding, wage and hour compliance, compensation and benefits, leaves of absence, accommodations, discipline, conduct, accountability, mobility, and immigration. Additionally, the team is responsible for defending employment- and immigration-related legal claims in the United States and other key countries.
This role requires close interaction with Enterprise Management Team (EMT) members and demands exceptional professionalism, discretion, and judgment.
The successful candidate will be proactive, highly organized, and capable of operating independently with minimal direction. They will serve as a trusted partner to senior leadership, ensuring seamless coordination of schedules, meetings, travel, and executive-level communications while supporting broader Legal department priorities.
Responsibilities:<ul><li>
Directly support the Head of HR Legal on a 1:1 basis and generally support the HR Legal Department</li><li>
Manage a complex, high-volume executive calendar, prioritizing conflicting demands and exercising sound judgment</li><li>
Coordinate all aspects of executive-level appointments, meetings, offsites, receptions, and conference calls</li><li>
Prepare, review, and modify presentations, spreadsheets, reports, and other executive materials</li><li>
Handle highly sensitive and confidential information with the utmost discretion and professionalism</li><li>
Coordinate domestic and international travel arrangements; prepare and distribute detailed travel schedules and agendas</li><li>
Prepare, reconcile, and track expense reports through Travel and Entertainment Expense systems</li><li>
Order supplies and process invoices through Procure-to-Pay systems</li><li>
Process and follow up on virtual requests and internal workflows</li><li>
Troubleshoot scheduling, system, and administrative issues independently and proactively</li><li>
Train, coach, or guide other administrative staff when needed</li><li>
Assess risk appropriately when business decisions are made, demonstrating particular consideration for Citi&rsquo;s reputation and safeguarding the firm, its clients, and its assets by adhering to applicable laws, rules, regulations, and internal policies</li></ul>
Qualifications:<ul><li>
Previous office administration experience, preferably within a large, complex financial services or similar organization</li><li>
Highly proficient in Microsoft Office and other internal systems and applications</li><li>
Consistently demonstrates clear and concise written and verbal communication skills</li><li>
Demonstrated ability to quickly gain command of new systems</li><li>
Self-motivated and detail oriented</li><li>
Demonstrated experience supporting senior leaders and regularly interacting with EMT-level executives and their Executive Assistants</li><li>
Ability to confidently represent Citi / HR Legal to both internal and external stakeholders, including effectively coordinating with external law firms and responsibly handling the sharing of sensitive documents.</li><li>
Ability to operate independently with minimal supervision while exercising strong judgment</li><li>
Exceptional organizational and multi-tasking skills, with the ability to manage competing priorities and tight deadlines</li><li>
High level of reliability, professionalism, and accountability</li><li>
Strong problem-solving skills with the ability to anticipate needs and resolve issues proactively</li></ul>
Education:<ul><li>
Bachelor&rsquo;s/University degree or equivalent experience</li></ul>
What We Can Offer You:
This role offers the opportunity to build in-depth knowledge of Citi&rsquo;s Legal organization while working closely with senior leadership on complex and meaningful initiatives. Citi provides an inclusive and supportive environment, competitive pay, and a comprehensive benefits package designed to support employees&rsquo; professional and personal well-being.
Citi is committed to creating a workplace where everyone feels comfortable coming to work as their whole self every day. We want the best talent to join us, stay with us, and thrive.
-<h2 class="jobSectionHeader">
Job Family Group:
</h2>Business Strategy, Management &amp; Administration
-<h2 class="jobSectionHeader">
Job Family:</h2>
Administrative Support
-<h2 class="jobSectionHeader">
Time Type:</h2>
Full time
-<h2 class="jobSectionHeader">
Primary Location:</h2>
New York New York United States
-<h2 class="jobSectionHeader">
Primary Location Full Time Salary Range:</h2>
$91,690.00 - $119,610.00 
In addition to salary, Citi&rsquo;s offerings may also include, for eligible employees, discretionary and formulaic incentive and retention awards. Citi offers competitive employee benefits, including: medical, dental &amp; vision coverage; 401(k); life, accident, and disability insurance; and wellness programs. Citi also offers paid time off packages, including planned time off (vacation), unplanned time off (sick leave), and paid holidays. For additional information regarding Citi employee benefits, please visit citibenefits.com. Available offerings may vary by jurisdiction, job level, and date of hire.
-<h2 class="jobSectionHeader">
Most Relevant Skills
</h2>Please see the requirements listed above.
-<h2 class="jobSectionHeader">
Other Relevant Skills
</h2>For complementary skills, please see above and/or contact the recruiter.
-<h2 class="jobSectionHeader">
Anticipated Posting Close Date:</h2>
-
Citi is an equal opportunity employer, and qualified candidates will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other characteristic protected by law.
If you are a person with a disability and need a reasonable accommodation to use our search tools and/or apply for a career opportunity review Accessibility at Citi. 
 
View Citi&rsquo;s EEO Policy Statement and the Know Your Rights poster.</div>

Senior Executive Assistant

Solomon Page

<div>
 Our client is seeking an Administrative Assistant to join their team! The Administrative Assistant is responsible for providing administrative assistant support to assigned department leadership. This is a fast-paced and rapidly changing business environment. It requires an individual with an energetic and enthusiastic approach, along with maturity, self-confidence and self-motivation. This is an excellent opportunity for a flexible individual with the ability to be productive under pressure.
 
 
 <ul>
 <li>
 Pay rate: $35-$37 per hour
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 
 Travel
 
 
 
 <ul>
 <li>
 Arrange all aspects of business travel including conferences and client/broker events. This will usually involve flights, hotel, ground transportation and lunch/dinner bookings Enter confirmed travel arrangements into the calendar, Visitor Log and Travel Log
 </li>
 <li>
 Ensure team members have any visas, all documents, papers and itineraries necessary for travel Coordinate with other offices to ensure travel and accommodation requirements are established and appropriate support is available when travelling to such offices
 
 
 
 </li>
 </ul>
 
 Meetings and Entertainment/Lunches/Dinners
 
 
 
 <ul>
 <li>
 On behalf of team members, coordinate meetings with clients/brokers/vendors
 </li>
 <li>
 Record all meeting details and attendees in meeting calendar within the Microsoft Office system. Refer to CRM details below
 </li>
 <li>
 Manage all aspects of bookings and catering for client/broker lunches and dinners
 </li>
 <li>
 Book taxis for our employees and clients Prepare and organize printed materials and binders for meetings
 </li>
 <li>
 Other related support
 
 
 
 </li>
 </ul>
 
 Customer Relationship Management (CRM) &ndash; if applicable
 
 
 
 <ul>
 <li>
 Track client related meetings/events (including overseas meetings) in our CRM System
 </li>
 <li>
 Collect business cards and update contact details in CRM or following up with meeting organizer for client's contact if not known; make changes to client profiles
 </li>
 <li>
 Develop working knowledge of clients/brokers and Company names
 
 
 
 </li>
 </ul>
 
 Expenses
 
 
 
 <ul>
 <li>
 All aspects of timely expense management (in Concur and Dynamics 365) for team members, including: Use receipt images in Concur or gather receipts for business travel promptly after such travel and document the business purpose
 </li>
 <li>
 Set up expense reports on at least a monthly basis
 </li>
 <li>
 Follow-up to secure any expense approvals
 
 
 
 </li>
 </ul>
 
 Visitor Log
 
 
 
 <ul>
 <li>
 Be the coordinator for any visitor log requests
 </li>
 <li>
 Communicate with other Executive Assistants as to who is coming in and details of visit.
 </li>
 <li>
 Arrange desk assignments for underwriting visitors
 
 
 
 </li>
 </ul>
 
 General / Office / Other
 
 
 
 <ul>
 <li>
 Provide administrative support for group meetings, whether onsite or offsite
 </li>
 <li>
 Provide back-up support for vacationing other administrative roles
 </li>
 <li>
 Assist with ad hoc projects
 </li>
 <li>
 Participate in the local and global Admin Team support team meetings
 </li>
 <li>
 Communicate with external contacts to exchange information as needed
 </li>
 <li>
 Provide telephone coverage for assisting with client requests (i.e. obtain key information to be passed on to the Underwriter when unavailable)
 </li>
 <li>
 Prepare FedEx shipments
 </li>
 <li>
 Assist with mail collection and distribution for your respective team(s)
 </li>
 <li>
 Manage confidential affairs
 </li>
 <li>
 Maintain good working relationship with internal contacts
 </li>
 <li>
 Manage changing circumstances as they happen, sometimes on short notice
 </li>
 <li>
 Communicate timelines for completion of responsibilities if an item may take longer than normal due to multiple responsibilities being asked within a short time.
 
 
 
 </li>
 </ul>
 
 Qualifications:
 
 
 
 
 <ul>
 <li>
 Experience working in a matrixed global organization working across functions and geographies.
 </li>
 <li>
 Strong interpersonal and teamwork skills with the ability to communicate in a professional manner with all levels of employee and market facing audiences to include with senior management, internal clients, external clients and brokers.
 </li>
 <li>
 Works efficiently, accurately and exercises common courtesy under time pressure situations. Is a team player and demonstrates a cooperative attitude.
 </li>
 <li>
 Must possess excellent oral and written communication skills.
 </li>
 <li>
 Receptive to new ideas and is well organized.
 </li>
 <li>
 Reacts effectively to changing conditions. Anticipates and constructively advances the need for positive change. Eagerly assumes new tasks and responsibilities.
 </li>
 <li>
 Demonstrates sensitivity, respects cultural differences, and acts in an ethical manner at all times.
 </li>
 <li>
 Excellent PC skills with demonstrated ability to create spreadsheets, documents and presentations. Familiarity with different &lsquo;share&rsquo; platforms ie: SharePoint, Office 365.
 </li>
 <li>
 College degree preferred
 </li>
 <li>
 2+ years of administrative assistant.
 </li>
 <li>
 Experience in the Financial Services at a minimum with industry experienced preferred.
 </li>
 <li>
 Requires sitting at a computer in an open collaborative seating environment with varying exposure to noise.
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Atrium

<div>
 
 
 Job Title:
 
 Administrative Assistant
 
 
 
 Onsite/Remote:
 
 New York, NY
 
 
 
 Description of Company:
 
 
 
 This leading media organization is driven by ambition, integrity, and a commitment to quality. Employees benefit from a collaborative, inclusive culture and strong professional development opportunities. With a broad national reach across broadcast and digital platforms, it offers a stable environment to grow a career and make a meaningful impact.
 
 
 
 Salary/Hourly Rate:
 
 $75,000&ndash;$90,000
 
 
 
 Position Overview:
 
 
 
 Provide high-level executive and administrative support, ensuring smooth office operations and effective collaboration across teams. Manage schedules, coordinate meetings and travel, and support event planning.
 
 
 
 Responsibilities:
 
 
 <ul>
 <li>
 Manage and maintain executives' schedules
 </li>
 <li>
 Arrange meetings, conference calls, and travel accommodations
 </li>
 <li>
 Prepare correspondence, reports, and presentations using office software
 </li>
 <li>
 Greet visitors and handle information requests
 </li>
 <li>
 Coordinate office services, including records, finances, and personnel issues
 </li>
 <li>
 Support event coordination, including catering and logistics
 </li>
 <li>
 Conduct research and compile data for executive presentations
 </li>
 <li>
 File and retrieve corporate documents and reports
 </li>
 <li>
 Provide clerical support to other departments
 </li>
 <li>
 Supervise and train lower-level clerical staff
 </li>
 <li>
 Process payroll information and maintain records
 </li>
 <li>
 Review and improve workflow and reporting procedures
 </li>
 <li>
 Ensure compliance with Equal Employment Opportunity and data privacy standards
 </li>
 <li>
 Assist with additional duties as assigned
 </li>
 </ul>
 
 
 Required Experience/Skills:
 
 
 <ul>
 <li>
 2-4 years of experience supporting senior executives
 </li>
 <li>
 Proficiency in Microsoft Office Suite, Google Workspace, and document management software
 </li>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information
 </li>
 <li>
 Experience in scheduling, event coordination, and office administration
 </li>
 <li>
 Attention to detail and problem-solving skills
 </li>
 <li>
 Ability to work collaboratively with diverse teams
 </li>
 </ul>
 
 
 Preferred Experience/Skills:
 
 
 <ul>
 <li>
 Experience with enterprise resource planning (ERP) software
 </li>
 <li>
 Familiarity with payroll and time accounting systems
 </li>
 <li>
 Prior exposure to executive-level support roles
 </li>
 <li>
 Supervisory experience with clerical staff
 </li>
 </ul>
 
 
 Education Requirements:
 
 
 <ul>
 <li>
 Bachelor's Degree
 </li>
 </ul>
 
 
</div>

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