administrative assistant

executive assistant

senior executive assistant Jobs in New York

senior executive assistant

administrative assistant (external agency staff) Jobs in New York

executive administrative assistant Jobs in New York

executive administrative assistant

senior administrative assistant

Moody's

<div>At Moody's, we unite the brightest minds to turn today&rsquo;s risks into tomorrow&rsquo;s opportunities. We do this by striving to create an inclusive environment where everyone feels welcome to be who they are&mdash;with the freedom to exchange ideas, think innovatively, and listen to each other and customers in meaningful ways. Moody&rsquo;s is transforming how the world sees risk. As a global leader in ratings and integrated risk assessment, we&rsquo;re advancing AI to move from insight to action&mdash;enabling intelligence that not only understands complexity but responds to it. We decode risk to unlock opportunity, helping our clients navigate uncertainty with clarity, speed, and confidence.
If you are excited about this opportunity but do not meet every single requirement, please apply! You still may be a great fit for this role or other open roles. We are seeking candidates who model our values: invest in every relationship, lead with curiosity, champion diverse perspectives, turn inputs into actions, and uphold trust through integrity.<div><div> 
</div><div>
Skills and Competencies</div><ul><li>
Proven experience providing executive-level administrative support to senior leadership, including complex calendar management, domestic and international travel coordination, and itinerary preparation</li><li>
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools, with the ability to quickly learn and adopt new technologies</li><li>
Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities simultaneously in a fast-paced, global environment</li><li>
Strong interpersonal and communication skills, with the ability to professionally engage internal and external stakeholders at all levels</li><li>
High degree of discretion, confidentiality, and sound judgment when handling sensitive information and resolving competing priorities</li><li>
Experience supporting event planning, team engagement initiatives, cross-functional coordination, and budget or expense administration</li><li>
Ability to work independently as a self-starter while also collaborating effectively as part of a global team</li><li>
Demonstrated proficiency in artificial intelligence concepts, with hands-on experience using AI tools to streamline workflows and enhance operational efficiency. Proven ability to implement AI-powered solutions to solve business challenges. Demonstrates a growing awareness of AI risk management and a commitment to responsible and ethical AI use</li></ul></div><div>
</div><div>
Education<ul><li>
Bachelor's degree in Business Administration, Communications, or a related field preferred, or equivalent professional experience</li></ul></div><div>
</div><div>
Responsibilities<div>
This is an exciting opportunity to join the growing and dynamic Risk team at Moody's, providing high-level administrative support to the Chief Risk Officer and senior leaders across the Corporate Risk and Resilience team.</div><ul><li>
Provides executive-level administrative support with a strong focus on complex calendar management, domestic and international travel coordination, and itinerary preparation</li><li>
Proactively anticipates the needs of senior leadership and independently manages detailed tasks to streamline workload and enhance team effectiveness</li><li>
Coordinates and schedules meetings, collects agendas for executive one-on-ones, documents meeting notes and minutes, and manages all related logistics</li><li>
Serves as a key point of contact for internal and external communications, triaging correspondence and ensuring timely follow-through on action items</li><li>
Supports event planning, hospitality, offsites, workshops, Town Halls, and other team engagement initiatives</li><li>
Maintains and updates departmental documentation, organizational charts, shared drives, and internal resources to ensure accuracy and accessibility</li><li>
Partners with cross-functional teams, including Finance, HR, Legal, and Facilities, to support office operations and coordinate vendor-related needs</li><li>
Utilizes AI-powered tools, such as Microsoft Copilot, to draft correspondence, summarize meetings, automate recurring tasks, and support the executive's and team's work, while applying responsible AI practices including appropriate human review and confidentiality standards</li><li>
Tracks and coordinates expense reporting, manages basic office supply and technology requests, and supports budget administration on behalf of the Risk leadership team</li><li>
Identifies opportunities to streamline administrative processes and implement improvements that enhance productivity and effectiveness across the organization</li></ul></div><div>
</div><div>
About the Team<div>
The Risk Team at Moody's is responsible for identifying, analyzing, evaluating, and addressing potential risks that could adversely impact our operations, assets, or reputation. The team not only seeks to mitigate identified risks but also prioritizes them based on their potential impact and likelihood, enabling the organization to allocate resources efficiently and maintain operational resilience. Through tools such as risk assessments, mitigation strategies, and continuous monitoring, the Risk Management function at Moody's helps minimize losses, safeguard stakeholders' interests, and enhance decision-making processes. By joining our team, you will be part of meaningful work that sits at the heart of how Moody's protects and advances its mission &mdash; and you will do so alongside leaders who are committed to innovation, integrity, and the responsible use of technology.</div></div> 
<div></div>

For US-based roles only: the anticipated hiring base salary range for this position is $78,800.00 - $113,750.00, depending on factors such as experience, education, level, skills, and location. This range is based on a full-time position. In addition to base salary, this role is eligible for incentive compensation. Moody&rsquo;s also offers a competitive benefits package, including not but limited to medical, dental, vision, parental leave, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability, and accident insurance, a discounted employee stock purchase plan, and tuition reimbursement.
Moody&rsquo;s is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, gender, age, religion or creed, national origin, ancestry, citizenship, marital or familial status, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, military or veteran status, or any other characteristic protected by law. Moody&rsquo;s also provides reasonable accommodation to qualified individuals with disabilities or based on a sincerely held religious belief in accordance with applicable laws. If you need to inquire about a reasonable accommodation, or need assistance with completing the application process, please email accommodations@moodys.com. This contact information is for accommodation requests only, and cannot be used to inquire about the status of applications
For San Francisco positions, qualified applicants with criminal histories will be considered for employment consistent with the requirements of the San Francisco Fair Chance Ordinance.
This position may be considered a promotional opportunity, pursuant to the Colorado Equal Pay for Equal Work Act.
Click here to view our full EEO policy statement. Click here for more information on your EEO rights under the law. Click here to view our Pay Transparency Nondiscrimination statement.
Candidates for Moody's Corporation may be asked to disclose securities holdings pursuant to Moody&rsquo;s Policy for Securities Trading and the requirements of the position. Employment is contingent upon compliance with the Policy, including remediation of positions in those holdings as necessary.</div>

Sr Administrative Coordinator

VFS Global

Officer &ndash; Operations (Submission Officer) Organization: VFS Global Services Pvt. Ltd. Designation: Officer &ndash; Operations Department: Operations Reports to: Deputy Manager &ndash; Operations Employment Type: Full-time, Contract Location: 128 East 32nd St New York, 10016 (Onsite)OverviewVFS Global is seeking a highly organized, detail‑oriented Officer &ndash; Operations (Submission Officer) to support visa application processing and overall center operations. This role is responsible for managing the full submission cycle, ensuring data accuracy, delivering excellent customer service, coordinating administrative tasks, and supporting senior staff and operational projects. This is a fast-paced, customer-facing role with opportunities for professional growth.Key ResponsibilitiesVisa &amp; Submission Operations<ul><li>Scrutinize and collect visa applications, ensuring completeness and accuracy.</li><li>Maintain organized records, databases, and submission documentation.</li><li>Perform timely and error-free data entry and application processing.</li><li>Manage passport logistics and coordinate handovers with consulates, applicants, or logistics partners.</li><li>Adhere strictly to SOPs, compliance requirements, and mandated turnaround times (TAT).</li><li>Respond to applicant inquiries via in‑person interaction, email, or phone.</li><li>Promote and deliver Value Added Services (VAS) and encourage customer feedback.</li></ul>Customer Service &amp; Front Office<ul><li>Provide professional and courteous support to applicants throughout the visa process.</li><li>Handle queries, complaints, and customer issues efficiently.</li><li>Ensure a positive experience and high satisfaction scores at the Visa Application Centre.</li></ul>Administrative &amp; Office Support<ul><li>Assist with event coordination, logistics, scheduling, and general office management.</li><li>Perform data entry, create documents using MS Office/Google Suite, and maintain accurate records.</li><li>Provide personal assistant support to senior staff when required.</li><li>Support internal operational projects, including WB Project tasks.</li></ul>Compliance, Safety &amp; Sustainability<ul><li>Handle cash and bank transactions (if assigned) with 100% accuracy.</li><li>Follow environmental, health, and safety guidelines.</li><li>Support organizational sustainability efforts.</li></ul>Key Performance Indicators (KPIs)<ul><li>Productivity and task completion accuracy</li><li>Customer satisfaction and reduced complaint rates</li><li>Compliance with TAT, SOPs, and training requirements</li><li>VAS conversion performance</li><li>Reduction of processing errors and strong internal certification scores</li><li>Reliable attendance and timely reporting</li></ul>Qualifications &amp; ExperienceEducation:<ul><li>Minimum: Currently pursuing graduation (12 years of formal education)</li><li>Preferred: Bachelor&rsquo;s degree or global equivalent</li></ul>Experience:<ul><li>Minimum 6 months in customer service</li><li>0&ndash;12 months in travel &amp; tourism preferred</li><li>Experience in administrative support, data entry, or event coordination is beneficial</li></ul>Skills &amp; CompetenciesTechnical Skills<ul><li>Basic computer knowledge; proficiency in MS Office and Google Suite</li><li>Strong customer service and communication skills</li><li>Good typing speed and high attention to detail</li><li>Ability to handle queries and complaints effectively</li><li>Process improvement mindset</li><li>Operations, project management, and B2C customer interaction skills</li></ul>Behavioral Competencies<ul><li>Quality and service orientation</li><li>Teamwork and collaboration</li><li>Problem-solving and results-driven mindset</li><li>Effective communication and networking</li><li>Leadership and accountability</li><li>Sensitivity to diversity and customer needs</li></ul>Additional Requirements<ul><li>Fluency in English and local language</li><li>Knowledge of an additional international language is an advantage</li></ul>Benefits<ul><li>Health, dental, vision &amp; life insurance</li><li>Paid Time Off (Annual &amp; Sick Leave)</li><li>Referral Bonus Program</li><li>Commute Benefits Program</li></ul>Schedule<ul><li>Onsite role</li><li>Monday&ndash;Friday</li><li>8‑hour shift (Overtime may be required)</li></ul>Job Types: Full-time, ContractPay: From $22.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>Customer service: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Submission Officer - Visa Application Centre

<div>Temporary Administrative Assistant - PR

We are looking to hire this temporary position immediately through December 2026. Depending on fit and performance, there may be an opportunity for the role to extend/become permanent.

A24 is seeking an organized, proactive Administrative Assistant to support our Global PR team, including the Global Head of PR. This role is critical to the smooth operation of the PR function and will work with other departments to ensure schedules, information flow, and team logistics are well-managed. While this position does not manage individual film or project campaigns, it plays a key role in enabling the team's effectiveness through coordination, organization, and day-to-day support.

Candidates who can work from our NY office are preferred, but we're open to remote work for the right candidate.

Responsibilities
<ul>
<li>Manage complex calendar and scheduling for Global Head of PR, including meetings across time zones.</li>
<li>Support overall PR team operations, working closely across all internal departments to streamline information such as team meeting coordination, scheduling, communication, travel, expenses, offsites, internal events (logistics, materials, notes), and shared documentation.</li>
<li>Coordinate internal and external meetings, prepare agendas as needed, and track follow-ups and action items.</li>
<li>Design, implement, and continuously improve technical tools and operational processes that drive efficiency across PR; proactively identify opportunities to streamline workflows, reduce redundancy, and evolve how information, approvals, and collaboration function long-term.</li>
<li>Serve as a point of contact for scheduling and logistical needs related to PR leadership.</li>
<li>Maintain up-to-date team trackers, distribution lists, quote grids, and organizational documents.</li>
<li>Support with festival submissions and screening coordination, in collaboration with broader PR and distribution teams</li>
<li>Help ensure messaging materials, calendars, and approvals are organized and accessible.</li>
<li>Work with PR accounting to process expenses, invoices, and purchase requests related to PR operations.</li>
<li>Assist with preparation of presentations, briefing documents, and internal reports as needed.</li>
<li>Anticipate needs, flag scheduling conflicts, and help resolve issues before they escalate.</li>
<li>Act proactively to create a more efficient environment for the team and internal departments to streamline communication and documentation.</li>
</ul>
Qualifications
<ul>
<li>1-3 years of experience in a coordination, administrative, or operations role</li>
<li>Exceptional organizational and time-management skills, with strong attention to detail</li>
<li>Proactive management with multiple priorities and shifting deadlines with a sense of urgency, while maintaining professionalism and calm demeanor</li>
<li>Strong written and verbal communication skills</li>
<li>High level of discretion and comfort working closely with senior leadership</li>
<li>Proficiency with Google Workspace, Microsoft Office, Zoom, and collaboration tools (e.g., Slack, project trackers)</li>
<li>Humble, diligent and resourceful</li>
</ul>
We are looking for diverse perspectives. A24 is an Equal Opportunity Employer and encourages applications from all kinds of candidates.

Our target hourly range for this role is between $22 to $24 per hour. We do not use formal job titles internally and similarly named positions may have different compensation levels. Actual starting hourly rate within the range will depend on various considerations, including: work experience, skills, specializations, and training.

A24 is an acclaimed global entertainment company known for producing and distributing films, television series, documentaries, music, publishing, and consumer products. Established in New York in 2012, A24 has cultivated a library of over 150 films and 50 TV series, earning critical and commercial acclaim with more than 21 Oscars, 20 Golden Globes, and 19 Emmys. Renowned for groundbreaking hits like Backrooms, Everything Everywhere All at Once, Moonlight, and Uncut Gems as well as television successes such as Euphoria, Beef, and Ramy, A24 has developed a passionate fanbase and expanded into ventures like Half Magic and the Cherry Lane Theater.</div>

Temporary Administrative Assistant - PR

<div>
 
 TKO Group Holdings, Inc. (NYSE: TKO) is a premium sports and entertainment company. TKO owns iconic properties including UFC, the world&rsquo;s premier mixed martial arts organization; WWE, the global leader in sports entertainment; and PBR, the world&rsquo;s premier bull riding organization. Together, these properties reach 1 billion households across 210 countries and territories and organize more than 500 live events year-round, attracting more than three million fans. TKO also services and partners with major sports rights holders through IMG, an industry-leading global sports marketing agency; and On Location, a global leader in premium experiential hospitality.
 
 
 
 
 
 
 Overview:
 
 
 
 The Executive Assistant will directly support both the Chief Legal Officer, as well as the EVP, Government Affairs for TKO. The person in this role will handle heavy calendar management, coordination, and scheduling as well as expense reports. It will be critical for the person in role to anticipate administrative needs throughout any given day, including the executives busy travel schedules. We&rsquo;re looking for an experienced executive assistant with the ability to support high level and highly confidential work who has a passion for this type of role.
 
 
 
 
 
 
 Responsibilities:
 
 
 
 The ideal candidate is proactive, highly organized, and excels at time management, thriving in a fast-paced environment with changing priorities.
 
 <ul>
 <li>
 Manage two Senior Executives&rsquo; calendars, including scheduling, and confirming meetings and conference calls
 </li>
 <li>
 Arrange comprehensive international travel plans by coordinating all logistics, including booking flights, updating itineraries, making restaurant reservations, and organizing transportation, where needed
 </li>
 <li>
 Coordinate logistics for executive visitors, including booking meeting rooms and handling hospitality needs
 </li>
 <li>
 Handle expense reports, authorizations, and approvals in accordance with company policies and procedures
 </li>
 <li>
 Collaborate with the global team and other executives to take detailed meeting notes, capture action items, and ensure tracking and completion of deliverables with team members, where needed
 </li>
 <li>
 Screen incoming requests and correspondence, through email, phone calls, and additional CRM platforms while prioritizing based on urgency
 </li>
 <li>
 Liaise with internal and external stakeholders, including clients and business associates, at all levels
 </li>
 <li>
 Maintain organized filing system to ensure efficient document management
 </li>
 <li>
 Gather, compile, and analyze information for letters, reports, presentations, and other executive communications
 </li>
 <li>
 Support special projects as needed
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 3+ years of executive assistant experience supporting C-level executives
 </li>
 <li>
 Ability to work under pressure in a dynamic, fast-paced environment
 </li>
 <li>
 Quick learner with the ability to adapt to new tasks, systems, and changing priorities
 </li>
 <li>
 High level of discretion in handling confidential information
 </li>
 <li>
 Strong communication skills, including drafting messages, note-taking, action item tracking, and follow-through
 </li>
 <li>
 This role requires travel and flexibility to adjust to changing plans as needed
 </li>
 <li>
 Strong interpersonal skills and ability to build rapport quickly and collaborate
 </li>
 <li>
 Proven experience in managing multiple tasks and meeting deadlines with accuracy
 </li>
 <li>
 A proactive, customer service-oriented mindset, with a strong sense of teamwork
 </li>
 <li>
 Demonstrated professionalism and strong professional etiquette
 </li>
 <li>
 Ability to adjust to changing priorities and schedules with ease
 </li>
 </ul>
 
 
 
</div>

Executive Assistant

GEICO

<div>Why Join GEICO?
At GEICO, we offer a rewarding career where your ambitions are met with endless possibilities. 
Every day we honor our iconic brand by offering quality coverage to millions of customers and being there when they need us most. We thrive on relentless innovation to exceed our customers' expectations while making a real impact on local communities nationwide. 
Founded in 1936, GEICO is a member of the Berkshire Hathaway family of companies and one of the largest auto insurers in the United States. When you join our company, we want you to feel valued, supported, and proud to work here. That's why we offer the GEICO Pledge: Great Company, Great Culture, Great Rewards, and Great Careers.
GEICO is seeking a highly organized, proactive, and business-minded Executive Assistant to provide high-level support to two Vice Presidents leading Operational Shared Services and Claims Innovation.
This role goes beyond traditional executive administrative support. You&rsquo;ll service as a trusted partner to senior leaders, helping them stay focused on their highest priorities while supporting key projects, developing executive-level presentations and communications, coordinating leadership operating rhythms, and keeping important initiatives moving forward.
You&rsquo;ll have the opportunity to build a great career through meaningful exposure to senior leadership, complex business challenges, and initiatives that span teams and functions. You&rsquo;ll join a great company and culture where collaboration, innovation, and continuous improvement are valued- and where your ability to bring structure, clarity, and momentum to important work can make a visible impact.
The ideal candidate brings strong administrative support including calendar management and meeting logistics/materials while also providing support related to organizing information, tracking follow ups and action items and helping with presentations.
What You&rsquo;ll Do:<ul><li>
Provide executive support to two Vice Presidents, managing complex calendars, competing priorities, meeting logistics, and other activities that enable leaders to operate effectively.</li><li>
Support and coordinate projects and initiatives by tracking milestones and deliverables, organizing information, identifying follow-up needs</li><li>
Create polished executive presentations and materials, including PowerPoint decks, business reviews, dashboards, briefing documents, meeting materials, and other communications.</li><li>
Coordinate leadership meetings and operating rhythms, including business reviews, leadership meetings, offsites, and organizational events. Develop agendas, organize pre-reads.</li><li>
Anticipate needs and solve problems proactively, exercising sound judgement and discretion when navigating sensitive information, competing priorities, and changing business needs.</li><li>
Improve how work gets done by identifying opportunities to streamline administrative and operational processes, strengthen leadership routines, and create more efficient workflows.</li><li>
Perform other executive support responsibilities and special projects as needed.</li></ul>
What We&rsquo;re Looking For:<ul><li>
Experience providing high-level executive, administrative, project, or business operations support in a fast-paced professional environment.</li><li>
Strong organizational and project coordination skills, with the ability to manage multiple priorities and deadlines.</li><li>
Strong proficiency in Microsoft PowerPoint and the ability to develop polished, executive ready presentations.</li><li>
Proficiency with Microsoft Outlook, Word, Excel, and collaboration tools.</li><li>
Excellent written and verbal communication skills with strong attention to detail.</li><li>
Ability to synthesize complex information into clear, concise, communications.</li><li>
Strong judgment and discretion when handling confidential or sensitive information.</li><li>
Ability to work independently, anticipate needs, solve problems, and adapt as priorities change.</li><li>
Strong relationship building skills and the ability to collaborate effectively across organizational levels.</li></ul><div>
Location: We will consider qualified candidates residing near any of our designated company hub locations.</div> 
Annual Salary
$25.95 - $50.36
The above annual salary range is a general guideline. Multiple factors are taken into consideration to arrive at the final hourly rate/ annual salary to be offered to the selected candidate. Factors include, but are not limited to, the scope and responsibilities of the role, the selected candidate&rsquo;s work experience, education and training, the work location as well as market and business considerations. 

At this time, GEICO will not sponsor a new applicant for employment authorization for this position. 
The GEICO Pledge:
Great Company: Protecting customers through life&rsquo;s twists and turns with innovation and integrity.
Great Careers: Personalized development programs, mentorship, and certification assistance.
Great Culture: Inclusive and collaborative culture rooted in shared success.
Great Rewards: Competitive pay, benefits, and flexibility to support your well-being and future. 
The equal employment opportunity policy of the GEICO Companies provides for a fair and equal employment opportunity for all associates and job applicants regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability or genetic information, in compliance with applicable federal, state and local law. GEICO hires and promotes individuals solely on the basis of their qualifications for the job to be filled. 
GEICO reasonably accommodates qualified individuals with disabilities to enable them to receive equal employment opportunity and/or perform the essential functions of the job, unless the accommodation would impose an undue hardship to the Company. This applies to all applicants and associates. GEICO also provides a work environment in which each associate is able to be productive and work to the best of their ability. We do not condone or tolerate an atmosphere of intimidation or harassment. We expect and require the cooperation of all associates in maintaining an atmosphere free from discrimination and harassment with mutual respect by and for all associates and applicants.</div>

Hospice & Palliative Care

Job Overview Job Title: Virtual Assistant Company: Hospice &amp; Palliative Care Location: Remote Employment Type: Full-Time Salary: $250 - $450 USD per day Hospice &amp; Palliative Care is seeking a compassionate and highly organised Virtual Assistant to provide essential administrative support to our dedicated care team. We are deeply honoured to work with outstanding people who are fully committed to meeting the needs of our patients and their families. As a Virtual Assistant, you will play a crucial role in ensuring our operations run smoothly, allowing our clinical staff to focus on what they do best: sharing life’s journey with patients and providing exceptional end-of-life care. This is a unique opportunity to contribute to a meaningful mission within a supportive and connected community. Responsibilities * Manage calendars, schedule appointments, and coordinate virtual meetings for the care team. * Handle email and phone correspondence with professionalism, empathy, and discretion. * Prepare, format, and edit documents, reports, and presentations. * Maintain confidential records and manage data entry tasks with a high degree of accuracy. * Provide general administrative support, including organising digital files and resources. * Assist in coordinating team projects and tracking progress on key initiatives. * Act as a reliable point of contact for internal team members, ensuring clear and timely communication. Qualifications * Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar remote support role. * Exceptional organisational, planning, and time-management skills. * Excellent written and verbal communication abilities with a keen eye for detail. * High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other standard office software. * The ability to handle sensitive and confidential information with the utmost integrity. * A proactive, self-motivated, and resourceful work ethic. * Experience in a healthcare, hospice, or non-profit environment is highly desirable but not essential. * A compassionate and empathetic nature that aligns with our core values. What We Offer * A competitive daily rate of $250 - $450 USD. * The flexibility and convenience of a fully remote working arrangement. * The profound opportunity to be part of a mission-driven organisation that makes a real difference in people's lives. * A supportive, collaborative, and caring team environment where your contribution is truly valued.

Virtual Assistant

Sunher Royal Company

<h2>Job Overview  </h2>We are seeking a highly organized, detail-oriented, and proactive Remote Data Entry / Executive Assistant to join our remote team. This position is ideal for a professional who excels at administrative support, data management, and executive coordination while maintaining a high level of accuracy, confidentiality, and professionalism.The successful candidate will be responsible for providing executive administrative support, maintaining accurate records, coordinating schedules, managing communications, and performing data entry tasks to ensure smooth day-to-day business operations.  <h2>Key Responsibilities  </h2>Accurately enter, update, and maintain company records, databases, and confidential information.Provide administrative support to executives and management teams.Manage calendars, schedule appointments, meetings, and virtual conferences.Prepare, edit, and organize correspondence, reports, presentations, and other business documents.Respond to emails, phone calls, and other communications professionally and promptly.Organize electronic files and maintain accurate documentation and records.Coordinate travel arrangements, meeting logistics, and expense reports as required.Perform document management, filing, and record-keeping while ensuring data accuracy.Assist with special projects, research, and general administrative tasks.Maintain confidentiality when handling sensitive company and executive information.Collaborate with internal departments to ensure efficient workflow and operational support.Perform additional administrative duties as assigned.  <h2>Qualifications  </h2>High school diploma or equivalent required; an associate's or bachelor's degree is preferred.Previous experience in data entry, executive assistance, administrative support, or office administration is preferred.Excellent written and verbal communication skills.Exceptional organizational and time-management abilities.Strong attention to detail and a high level of accuracy.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.Excellent typing and computer skills.Ability to prioritize multiple tasks and meet deadlines in a remote work environment.Strong problem-solving and interpersonal skills.Ability to work independently while maintaining professionalism and confidentiality.  <h2>Preferred Skills  </h2>Experience with CRM systems, document management software, and scheduling tools.Knowledge of virtual collaboration platforms such as Microsoft Teams or Zoom.Strong multitasking and project coordination abilities.Professional demeanor with excellent customer service and communication skills.  <h2>Benefits  </h2>Competitive salary with performance-based growth opportunities.Fully remote work environment.Flexible work schedule.Paid training and professional development opportunities.Career advancement within a growing organization.Paid time off and holiday benefits.Comprehensive benefits package for eligible employees.Supportive, collaborative, and professional work environment.  If you are a motivated professional with exceptional organizational skills and a passion for administrative excellence, we encourage you to apply for this exciting opportunity to grow your career as a Data Entry / Executive Assistant.

Data Entry / Executive Assistant

Explore 191+ Senior administrative assistant in New York this August. Find roles across top companies and apply now to boost your career.

191 senior administrative assistant jobs In New York

Sr Administrative Coordinator

Submission Officer - Visa Application Centre

Temporary Administrative Assistant - PR

Executive Assistant

Executive Assistant

Virtual Assistant

Data Entry / Executive Assistant