administrative assistant

office manager/executive assistant Jobs in Miami

office manager/executive assistant

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accounting administrative assistant

administrative assistant - sales Jobs in Miami

administrative assistant - sales

administrative assistant, executive Jobs in Miami

administrative assistant, executive

senior executive assistant

L2R Consulting

<div>
 
 
 SUMMARY:
 
 
 
 
 
 
 The Senior Executive Assistant serves as a strategic and technology-focused partner to the Owner, responsible for optimizing day-to-day operations through the use of digital tools, systems, and technology. This role goes beyond traditional executive support, requiring a highly organized and tech-forward professional who can streamline workflows, improve organization, and enhance the Owner&rsquo;s ability to operate at a high level.
 
 
 
 
 
 
 RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Manage and prioritize the Owner&rsquo;s calendar, including scheduling meetings, appointments, and travel arrangements.
 </li>
 <li>
 Act as a strategic partner and gatekeeper, ensuring the Owner&rsquo;s time is aligned with key priorities.
 </li>
 <li>
 Coordinate meetings and prepare agendas, materials, and executive-level summaries.
 </li>
 <li>
 Serve as a primary point of contact on behalf of the Owner with internal and external stakeholders.
 </li>
 <li>
 Draft, edit, and manage high-level correspondence, reports, and presentations.
 </li>
 <li>
 Handle sensitive and confidential information with the highest level of discretion.
 </li>
 <li>
 Oversee and optimize the Owner&rsquo;s digital ecosystem, including CRM systems, cloud-based platforms, project tracking tools, and document management systems.
 </li>
 <li>
 Leverage technology, automation, and digital tools to streamline workflows, reduce manual processes, and enhance operational efficiency.
 </li>
 <li>
 Implement and maintain structured digital workflows, ensuring organization, accessibility, and scalability of information.
 </li>
 <li>
 Track key initiatives using digital tools, ensuring deadlines, accountability, and real-time visibility.
 </li>
 <li>
 Develop and maintain dashboards, trackers, and reporting tools to provide insight into priorities, performance, and progress.
 </li>
 <li>
 Organize and maintain digital and physical files, with a strong emphasis on cloud-based organization and version control.
 </li>
 <li>
 Evaluate and introduce new technologies or tools to improve efficiency, communication, and execution.
 </li>
 <li>
 Coordinate with vendors, consultants, and key contacts on behalf of the Owner.
 </li>
 <li>
 Troubleshoot technology, systems, and platform-related issues and coordinate with IT support as needed.
 </li>
 <li>
 Identify opportunities to improve processes, systems, and overall operational efficiency through technology.
 </li>
 <li>
 Support special projects, research initiatives, and strategic priorities as directed by the Owner.
 </li>
 <li>
 Coordinate travel logistics, expense reporting, and administrative tasks as needed to support the Owner.
 </li>
 <li>
 Perform additional duties as assigned.
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS:
 
 
 <ul>
 <li>
 Strong organizational and time management skills with the ability to prioritize at a strategic level.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 High level of professionalism, discretion, and sound judgement.
 </li>
 <li>
 Proactive, detail-oriented, and adaptable in a fast-paced environment.
 </li>
 <li>
 Strong interpersonal skills with the ability to interact on behalf of the owner.
 </li>
 <li>
 Ability to work independently while supporting executive-level demands.
 </li>
 <li>
 Demonstrated ability to improve processes and drive efficiency
 </li>
 </ul>
 
 
 
 
 
 TECHNICAL SKILLS
 
 
 <ul>
 <li>
 Advanced proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
 </li>
 <li>
 Strong experience with cloud-based platforms and collaboration tools such as Microsoft Teams, SharePoint, and Google Workspace.
 </li>
 <li>
 Strong overall technology proficiency, including digital file management, shared drives, and cloud-based systems.
 </li>
 <li>
 Comfortable troubleshooting basic IT issues, managing user access, and supporting office technology needs.
 </li>
 <li>
 Experience organizing and maintaining structured digital filing systems and documentation.
 </li>
 <li>
 Highly adaptable and quick to learn new systems, tools, and technologies.
 </li>
 </ul>
 
 
 
 
 
 EDUCATION:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred, or equivalent combination of education and experience.
 </li>
 <li>
 Minimum of 3+ years of supporting a senior executive, owner, or leadership team.
 </li>
 </ul>
 
 
 
 
 
 LANGUAGE SKILLS:
 
 
 <ul>
 <li>
 Excellent verbal and written communication skills in English and Spanish a must.
 </li>
 </ul>
 
 
</div>

Senior Executive Assistant

KTeam

<div>
 
 
 Title:
 
 Senior Executive Assistant to CEO
 
 
 
 Status / Hours:
 
 Full-time, 40 hrs/week
 
 
 
 FLSA Status:
 
 Salaried / Exempt
 
 
 
 Reports To:
 
 Chief Executive Officer
 
 
 
 Location:
 
 Miami, FL; in office
 
 
 
 
 
 
 POSITION SUMMARY
 
 
 
 The Executive Assistant to the CEO provides mission-critical, high demand support to the Chief Executive Officer. This role serves as the CEO&rsquo;s primary operational partner&mdash;responsible for managing priorities, communications, logistics, and information flow at the pace and standard the CEO demands. The ideal candidate is unflappable, deeply discreet, extraordinarily organized, and able to operate with equal effectiveness during moments of calm and moments of intense, rapid-fire urgency.
 
 
 
 
 
 This is not a conventional administrative role. The CEO operates at an extremely high cadence and expects this position to be a seamless extension of his priorities. The EA must be comfortable with ambiguity, shifting demands, and a communication style that is direct, fast-moving, and at times emotionally charged. Resilience, steady composure, and the ability to distinguish urgency from tone are non-negotiable attributes for success in this position.
 
 
 
 
 
 
 ESSENTIAL JOB FUNCTIONS &amp; RESPONSIBILITIES
 
 
 
 
 Calendar Management
 
 
 <ul>
 <li>
 Manage the CEO&rsquo;s calendar with precision&mdash;scheduling, rescheduling, and prioritizing meetings, calls, and commitments in real time.
 </li>
 <li>
 Anticipate scheduling conflicts and resolve proactively without requiring CEO intervention.
 </li>
 <li>
 Triage and manage flow of requests&mdash;from minimum to multiple simultaneous asks&mdash;and execute with accuracy and speed regardless of volume.
 </li>
 </ul>
 
 
 Communications &amp; Correspondence
 
 
 <ul>
 <li>
 Screen, prioritize, and manage inbound and outbound communications on behalf of the CEO, including email, calls, and messages.
 </li>
 <li>
 Draft, edit, and send correspondence at the CEO&rsquo;s direction with appropriate tone and professionalism.
 </li>
 <li>
 Demonstrate strong follow-through by tracking all active tasks and communicating progress in a timely, accurate manner without needing to be prompted.
 </li>
 <li>
 Expect and respond to requests outside standard business hours, including evenings and weekends, via text or other direct communication from the CEO.
 </li>
 <li>
 Exercise sound judgment about which communications require the CEO&rsquo;s direct attention versus those that can be handled, delegated, or routed.
 </li>
 </ul>
 
 
 Triage, Routing &amp; Stakeholder Coordination
 
 
 <ul>
 <li>
 Serve as the CEO&rsquo;s first point of contact for incoming needs across the organization. A key competency is knowing who to involve&mdash;not assuming ownership of every task, but ensuring the right person is engaged at the right time.
 </li>
 <li>
 Develop and maintain a thorough understanding of organizational structure, key stakeholders, and departmental functions to route requests accurately.
 </li>
 <li>
 Coordinate and communicate across internal teams and external partners on behalf of the CEO, following up to ensure completion and reporting back appropriately.
 </li>
 </ul>
 
 
 Travel &amp; Logistics
 
 
 <ul>
 <li>
 Arrange all domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries.
 </li>
 <li>
 Anticipate and prepare for changes, delays, or last-minute adjustments with contingency plans in place.
 </li>
 <li>
 Manage expense reporting and reconciliation for CEO travel and business activities.
 </li>
 </ul>
 
 
 Meeting Support &amp; Project Coordination
 
 
 <ul>
 <li>
 Prepare agendas, briefing materials, and supporting documents ahead of CEO meetings.
 </li>
 <li>
 Capture action items during meetings and follow up with responsible parties to ensure completion.
 </li>
 <li>
 Manage multiple concurrent tasks in a fast-paced environment; maintain composure and accuracy when priorities shift rapidly or simultaneously.
 </li>
 </ul>
 
 
 Personal Support &ndash; CEO and Family
 
 
 <ul>
 <li>
 Assist with personal scheduling, appointments, and errands for the CEO and his family as requested.
 </li>
 <li>
 Coordinate personal travel arrangements, reservations, and itineraries for the CEO and family members as requested.
 </li>
 <li>
 Manage household-related vendor relationships, service scheduling, and follow-up as requested.
 </li>
 <li>
 Handle personal correspondence, gift purchases, charitable donations, and other personal tasks on behalf of the CEO as requested.
 </li>
 <li>
 Assist with planning and coordinating personal events and family occasions as requested.
 </li>
 <li>
 Run personal errands or coordinate with third parties to fulfill personal needs of the CEO and his family as needed.
 </li>
 <li>
 Maintain strict confidentiality regarding all personal and family matters at all times.
 </li>
 </ul>
 
 
 Confidentiality &amp; Discretion
 
 
 <ul>
 <li>
 Maintain strict confidentiality and exercise discretion at all times regarding personnel matters, business strategy, financial information, and all organizational data.
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS
 
 
 
 
 Education &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree preferred; equivalent experience considered.
 </li>
 <li>
 Minimum 5 years of executive assistant experience supporting C-suite leadership, preferably in a fast-paced, entrepreneurial, or high-growth environment.
 </li>
 <li>
 Demonstrated experience supporting a high-demand, high-touch executive with a dynamic, fast-moving leadership style.
 </li>
 <li>
 Advanced proficiency in Microsoft Office Suite, Google Workspace, and executive communication tools.
 </li>
 <li>
 Experience using task management and communication platforms (e.g., Slack, Asana, Teams) to coordinate across teams.
 </li>
 </ul>
 
 
 
 
 
 Other Knowledge, Skills &amp; Abilities
 
 
 <ul>
 <li>
 Emotional Resilience: The ability to receive sharp, direct, or emotionally charged feedback&mdash;including raised voices or emphatic delivery&mdash;without internalizing it, becoming defensive, or altering performance. Must distinguish between tone and intent.
 </li>
 <li>
 Composure Under Pressure: Remains calm, solution-oriented, and professional when faced with simultaneous demands, rapid follow-ups, or shifting priorities.
 </li>
 <li>
 Detached Professionalism: Maintains appropriate professional distance even when the working relationship is warm or familial. Does not take mood swings personally and does not carry emotional weight between interactions.
 </li>
 <li>
 Interpersonal Adaptability: Reads the room with accuracy. Can match the CEO&rsquo;s energy when lightness and humor are appropriate, and shift to focused, business-first mode when urgency is called for.
 </li>
 <li>
 Thick-Skinned Engagement: Understands that enthusiasm and frustration can coexist in the same conversation. Does not require emotional consistency from leadership in order to perform.
 </li>
 <li>
 Professional Judgment: Knows when to act, when to ask, and when to escalate. Does not wait to be told twice, and does not over-ask for direction.
 </li>
 <li>
 Discretion: Handles sensitive information with the highest level of professionalism. Does not share, speculate, or discuss CEO communications or behavior outside appropriate channels.
 </li>
 <li>
 Proactivity: Anticipates needs before they are stated. Is always three steps ahead without being presumptuous.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Strong organizational and time management skills with exceptional attention to detail.
 </li>
 </ul>
 
 
 
 
 
 EQUIPMENT / MATERIAL / WORK ENVIRONMENT
 
 
 <ul>
 <li>
 This role operates primarily in a professional office environment with standard equipment: computers, phones, and printers.
 </li>
 <li>
 The EA is expected to be reachable and responsive outside of standard office hours via mobile device. This is an inherent expectation of the role, not an exception.
 </li>
 <li>
 Remote or hybrid arrangements are at CEO discretion and may change based on business need.
 </li>
 </ul>
 
 
 
 
 
 MENTAL &amp; PHYSICAL DEMANDS
 
 
 <ul>
 <li>
 Prolonged periods of sitting, standing, and computer use.
 </li>
 <li>
 Strong keyboarding skills required.
 </li>
 <li>
 High cognitive load: this role requires sustained focus, rapid context-switching, and multi-tasking across numerous simultaneous priorities.
 </li>
 <li>
 Emotional stamina: the role demands consistent professional performance in an environment that may include urgent, intense, or high-pressure interactions.
 </li>
 <li>
 Ability to work extended or non-standard hours as necessary.
 </li>
 <li>
 Reasonable accommodations will be made for individuals with disabilities in accordance with applicable law.
 </li>
 </ul>
 
 
 
 
 
 SUPERVISORY RESPONSIBILITY
 
 
 
 This position does not have direct supervisory responsibility. However, the EA is expected to coordinate across teams and departments on the CEO&rsquo;s behalf and may informally direct work flow or follow up with staff at all levels of the organization.
 
 
 
 
 
 
 BEHAVIORAL EXPECTATIONS
 
 
 <ul>
 <li>
 Represents the Company positively, professionally, courteously, and effectively&mdash;internally and externally.
 </li>
 <li>
 Assists with new tasks as needed to support organizational mission.
 </li>
 <li>
 Integrates organizational strategies through positive internal and external relationship-building.
 </li>
 <li>
 Demonstrates sensitivity and respect for cultural and ethnic diversity of staff and customers.
 </li>
 <li>
 Maintains strict confidentiality regarding personnel and organizational information at all times.
 </li>
 <li>
 Follows all rules, policies, and procedures outlined for Company employees.
 </li>
 <li>
 Does not react to the CEO&rsquo;s emotional state&mdash;responds to the task. A raised voice is not a crisis; it is a cue to act with more speed or clarity.
 </li>
 <li>
 Maintains personal equanimity. Interactions may shift quickly from warm and celebratory to focused and critical. Neither extreme is taken personally.
 </li>
 <li>
 Exercises sound judgment on when and how to communicate back to the CEO, particularly under time pressure.
 </li>
 </ul>
 
 
</div>

Senior Executive Assistant to CEO

Kaseya

<div><div>Kaseya&reg; is the leading provider of complete IT infrastructure and security management solutions for Managed Service Providers (MSPs) and internal IT organizations worldwide powered by AI. Kaseya's best-in-breed technologies allow organizations to efficiently manage and secure IT to drive sustained business success. Kaseya has achieved sustained, strong double-digit growth over the past several years and is backed by Insight Venture Partners www.insightpartners.com), a leading global private equity firm investing in high-growth technology and software companies that drive transformative change in the industries they serve.

Founded in 2000, Kaseya currently serves customers in over 20 countries across a wide variety of industries and manages over 15 million endpoints worldwide. To learn more about our company and our award-winning solutions, go to www.Kaseya.com and for more information on Kaseya's culture.

Kaseya is not your typical company. We are not afraid to tell you exactly who we are and our expectations. The thousands of people that succeed at Kaseya are prepared to go above and beyond for the betterment of our customers.</div>
Job Title: Senior Executive Assistant

Location: Miami, FL 


Position Summary

We are seeking a seasoned Senior Executive Assistant to support the CEO within the Chief of Staff Office. This role operates at the core of executive leadership and partners closely with the Chief of Staff to ensure the CEO's time, focus, and priorities are optimized in a fast-paced, high-growth environment.

The ideal candidate is a trusted partner with exceptional judgment, capable of anticipating needs, managing complexity, and driving alignment at the highest levels of the organization. 


Key Responsibilities
<ul>
<li>Manage the CEO's complex calendar, travel, and meeting logistics with strong judgment and foresight</li>
</ul><ul><li>Partner closely with the Chief of Staff to align priorities and ensure focus on highest-impact initiatives</li>
</ul><ul><li>Serve as a gatekeeper and trusted liaison across senior leaders and key stakeholders</li>
</ul><ul><li>Support executive communications, materials, and follow-ups to drive clarity and execution</li>
</ul><ul><li>Provide strategic leverage by synthesizing information, flagging risks, and supporting cross-functional initiatives</li></ul> 


Required Qualifications
<ul>
<li>8&ndash;12+ years of experience supporting C-level executives in dynamic, high-growth environments</li>
</ul><ul><li>Prior experience working with a Chief of Staff or executive office strongly preferred</li>
</ul><ul><li>Exceptional judgment, discretion, and ability to operate with minimal direction</li>
</ul><ul><li>Strong organizational, communication, and prioritization skills</li>
</ul><ul><li>Business-minded, proactive, and comfortable managing high levels of complexity</li>
</ul><ul><li>Proficient with productivity and collaboration tools (Microsoft Office, Zoom, etc.)</li>
</ul><div>
Join the Kaseya growth rocket ship and see how we are #ChangingLives !

Additional information 
Kaseya provides equal employment opportunity to all employees and applicants without regard to race, religion, age, ancestry, gender, sex, sexual orientation, national origin, citizenship status, physical or mental disability, veteran status, marital status, or any other characteristic protected by applicable law.</div></div>

Sr. Executive Assistant

Back to Happiness

**Overview:**We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive administrative support to our executive team. The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment.**Responsibilities:**-Manage employees HR files with private documentation-Enter company information on Google Drive (needs to know how to handle google drive)- Answer email in a professional way- Prepare and edit correspondence, communications, presentations, and other documents- Assist in event planning and coordination- Utilize Adobe PDF for document management and electronic signatures- Maintain phone etiquette while handling calls and inquiries- Manage office phone systems and direct calls appropriately- Support project coordination efforts as needed**Experience:**- Proven experience as an administrative assistant, executive assistant, or in a similar role- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)- Proficiency in Google Suite (Docs, Sheets, etc.)- Strong organizational skills with the ability to prioritize tasks efficiently- Excellent written and verbal communication skills- Familiarity with project coordination processesThis position offers a competitive salary based on experience, opportunities for professional growth within the organization, and a collaborative work environment. If you meet the qualifications outlined above and are ready to take on a dynamic role supporting our executive team, we encourage you to apply.Schedule:<ul><li>4 hour shift</li><li>Morning shift</li><li>Monday to Friday</li></ul>Job Type: Full-timePay: $20.00 - $22.00 per hourWork Location: In person

Executive Administrative Assistant

Tutta Bella

Executive &amp; Personal Assistant to CEO (Content &amp; Lifestyle Focus)Miami, FL (In-Person)$60,000 &ndash; $65,000 per yearPosition OverviewUnited Food Truck is seeking a highly capable, proactive, and detail-oriented Executive &amp; Personal Assistant to work directly with the CEO.This is not a traditional assistant role.This position is designed for someone who can operate at a high level across business operations, personal management, and the execution of a growing personal brand.The environment is fast-paced, demanding, and performance-driven. This role requires presence, judgment, discretion, and consistent execution.If you are looking for a structured, predictable, low-pressure position, this is not the role.Role Context: Business + Personal BrandThis role integrates three areas:Business operationsPersonal managementPersonal brand executionThe personal brand is not an image project &mdash; it is a business unit.The objective is to position Hector Gonzalez as a reference for individuals who want to build businesses from zero in the United States, using real results &mdash; company, growth, and lifestyle &mdash; as proof.Content is not decorative. It is part of a system:It attractsIt positionsIt builds credibilityIt convertsThe narrative is based on execution:&ldquo;This is what was built from zero. This is the process. If you want something similar, this is the method.&rdquo;Understanding this is essential to perform the role correctly.Key ResponsibilitiesManage the CEO&rsquo;s calendar, schedule, and daily prioritiesCoordinate meetings, travel arrangements, and logisticsHandle email communications and ensure timely follow-upsSupport execution of both business and personal projectsPersonal Management ResponsibilitiesOversee and manage personal finances organization (payments, tracking, due dates, basic control)Manage credit cards, recurring expenses, and financial calendarCoordinate household operations (cleaning, maintenance, supplies, general organization)Handle personal errands, purchases, and lifestyle logisticsEnsure the CEO&rsquo;s personal environment runs smoothly and efficientlyOperational ResponsibilitiesMaintain communication with clients, vendors, and partners in both English and SpanishEnsure structure, organization, and follow-through on all pending tasksAnticipate needs and solve problems without constant supervisionBe available for domestic and international travelContent &amp; Personal Brand ExecutionThis is not a creative or strategy role. It is execution-driven.You are not expected to invent ideas &mdash; you are expected to execute at a high level.Responsibilities include:Coordinating content production (locations, timing, logistics)Ensuring content is captured consistently across business and lifestyle environmentsOrganizing and structuring content (videos, photos, ideas)Supporting content development using tools like ChatGPTExecuting predefined direction with precisionCoordinating with external agencies or vendors when requiredWhat This Role Is NotNot an influencer roleNot a content strategist roleNot a position for improvisationThe structure already exists. The role is to execute it at a high level.RequirementsFluent in English and Spanish (spoken and written)Previous experience in a similar roleStrong organizational and multitasking skillsComfortable with Google Drive and digital toolsComfortable working within the Apple ecosystem (Mac / iPhone)Excellent communication skillsHigh level of discretion and confidentialityStrong problem-solving abilityFlexible schedule aligned with the CEO&rsquo;s agendaAbility to travel internationallyIdeal ProfileStrong professional presenceExcellent personal presentation and image awarenessHigh attention to detail and sense of aestheticsHigh level of execution and disciplineAbility to operate without constant supervisionComfortable in fast-paced environmentsAbility to represent the CEO in professional and social settingsHigh level of discretion, judgment, and reliabilityCommitment &amp; ExpectationThis is not a temporary or transitional role.This position requires consistency, commitment, and alignment with a high-performance environment.There will be pressure, changing priorities, and high expectations.The right person will see this as an opportunity for growth and exposure.The wrong person will feel overwhelmed.Compensation$60,000 &ndash; $65,000 per yearPerformance-based growth opportunitiesFinal NoteThis role is designed for someone who wants to operate at a higher level, not just support from a distance.If you are structured, disciplined, and comfortable executing in a demanding environment, this will be a strong fit.If not, it likely won&rsquo;t.Job Type: Full-timePay: $60,000.00 - $65,000.00 per yearBenefits:<ul><li>Flexible schedule</li></ul>Application Question(s):<ul><li>Understands AI </li></ul>Experience:<ul><li>Personal assistant: 1 year (Preferred)</li></ul>Language:<ul><li>Spanish (Preferred)</li><li>English (Preferred)</li></ul>Location:<ul><li>Miami, FL 33178 (Preferred)</li></ul>Security clearance:<ul><li>Confidential (Preferred)</li></ul>Shift availability:<ul><li>Day Shift (Preferred)</li></ul>Willingness to travel:<ul><li>25% (Preferred)</li></ul>Work Location: In person

Executive Assistant

Upshop

<div>Office Manager/Executive Assistant to CEO

Location: Miami, FL (Full-time, in-office) 
Role Type: Full-Time 


About Upshop

Upshop powers smarter store operations for retailers by combining data, AI, and execution workflows across fresh, center store, and inventory management. Our platform enables retailers to reduce waste, optimize inventory, and improve profitability at scale. 


Role Overview

Upshop is seeking a highly effective Executive Assistant to support the CEO and oversee day-to-day operations of our Miami office.

This role requires sound judgment, strong prioritization skills, and the ability to operate with discretion in a fast-paced environment. The Executive Assistant will serve as a key partner to the CEO&mdash;optimizing time, driving follow-through, and ensuring seamless coordination across internal and external stakeholders&mdash;while also maintaining a high-functioning office environment for a growing team. 


Key Responsibilities

Executive Support
<ul>
<li>Manage and prioritize the CEO's calendar, ensuring alignment with business priorities</li>
</ul><ul><li>Coordinate travel, logistics, and meeting preparation</li>
</ul><ul><li>Prepare materials for leadership, board, and external meetings</li>
</ul><ul><li>Track and drive follow-up on key action items and initiatives</li>
</ul><ul><li>Serve as a point of coordination across stakeholders while maintaining strict confidentiality</li></ul> 


Office Operations
<ul>
<li>Oversee daily operations of the Miami office (~40 employees)</li>
</ul><ul><li>Manage vendors, facilities, and office services</li>
</ul><ul><li>Ensure a professional, efficient, and well-maintained work environment</li>
</ul><ul><li>Coordinate onsite meetings, events, and leadership visits</li>
</ul><ul><li>Support onboarding and in-office employee experience in partnership with HR</li>
</ul><ul><li>Manage office-related budgets and expenses</li></ul> 


Qualifications
<ul>
<li>5+ years of experience supporting senior executives, preferably at the CEO level</li>
</ul><ul><li>Strong organizational, prioritization, and problem-solving skills</li>
</ul><ul><li>High level of professionalism, discretion, and attention to detail</li>
</ul><ul><li>Ability to operate independently and manage multiple priorities</li>
</ul><ul><li>Excellent communication and stakeholder management capabilities</li></ul> 


Preferred Experience
<ul>
<li>Experience in a high-growth SaaS or technology environment</li>
</ul><ul><li>Prior responsibility for office operations or workplace management</li></ul> 


What Success Looks Like
<ul>
<li>CEO time is optimized and aligned to highest priorities</li>
</ul><ul><li>Strong execution and follow-through across key initiatives</li>
</ul><ul><li>Miami office operates efficiently with minimal disruption</li>
</ul><ul><li>Employees and visitors experience a well-run, professional environment</li></ul> 


Why Join Upshop
<ul>
<li>Direct exposure to executive leadership</li>
</ul><ul><li>High-impact role with broad organizational visibility</li>
</ul><ul><li>Opportunity to help shape a growing office and team</li></ul></div>

Office Manager/Executive Assistant

<div>
 
 Office Manager/Executive Assistant to CEO
 
 
 
 
 Location:
 
 Miami, FL (Full-time, in-office)
 
 
 
 Role Type:
 
 Full-Time
 
 
 
 About Upshop
 
 
 
 Upshop powers smarter store operations for retailers by combining data, AI, and execution workflows across fresh, center store, and inventory management. Our platform enables retailers to reduce waste, optimize inventory, and improve profitability at scale.
 
 
 
 Role Overview
 
 
 
 Upshop is seeking a highly effective
 
 Executive Assistant
 
 to support the CEO and oversee day-to-day operations of our Miami office.
 
 
 This role requires sound judgment, strong prioritization skills, and the ability to operate with discretion in a fast-paced environment. The Executive Assistant will serve as a key partner to the CEO&mdash;optimizing time, driving follow-through, and ensuring seamless coordination across internal and external stakeholders&mdash;while also maintaining a high-functioning office environment for a growing team.
 
 
 
 Key Responsibilities
 
 
 
 
 Executive Support
 
 
 
 <ul>
 <li>
 Manage and prioritize the CEO's calendar, ensuring alignment with business priorities
 </li>
 <li>
 Coordinate travel, logistics, and meeting preparation
 </li>
 <li>
 Prepare materials for leadership, board, and external meetings
 </li>
 <li>
 Track and drive follow-up on key action items and initiatives
 </li>
 <li>
 Serve as a point of coordination across stakeholders while maintaining strict confidentiality
 
 
 </li>
 </ul>
 
 Office Operations
 
 
 
 <ul>
 <li>
 Oversee daily operations of the Miami office (~40 employees)
 </li>
 <li>
 Manage vendors, facilities, and office services
 </li>
 <li>
 Ensure a professional, efficient, and well-maintained work environment
 </li>
 <li>
 Coordinate onsite meetings, events, and leadership visits
 </li>
 <li>
 Support onboarding and in-office employee experience in partnership with HR
 </li>
 <li>
 Manage office-related budgets and expenses
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 5+ years of experience supporting senior executives, preferably at the CEO level
 </li>
 <li>
 Strong organizational, prioritization, and problem-solving skills
 </li>
 <li>
 High level of professionalism, discretion, and attention to detail
 </li>
 <li>
 Ability to operate independently and manage multiple priorities
 </li>
 <li>
 Excellent communication and stakeholder management capabilities
 
 
 </li>
 </ul>
 
 Preferred Experience
 
 
 
 <ul>
 <li>
 Experience in a high-growth SaaS or technology environment
 </li>
 <li>
 Prior responsibility for office operations or workplace management
 
 
 </li>
 </ul>
 
 What Success Looks Like
 
 
 
 <ul>
 <li>
 CEO time is optimized and aligned to highest priorities
 </li>
 <li>
 Strong execution and follow-through across key initiatives
 </li>
 <li>
 Miami office operates efficiently with minimal disruption
 </li>
 <li>
 Employees and visitors experience a well-run, professional environment
 
 
 </li>
 </ul>
 
 Why Join Upshop
 
 
 
 <ul>
 <li>
 Direct exposure to executive leadership
 </li>
 <li>
 High-impact role with broad organizational visibility
 </li>
 <li>
 Opportunity to help shape a growing office and team
 </li>
 </ul>
</div>

Explore 160+ Senior executive assistant in Miami this April. Find roles across top companies and apply now to boost your career.

160 senior executive assistant jobs In Miami

Senior Executive Assistant

Senior Executive Assistant to CEO

Sr. Executive Assistant

Executive Administrative Assistant

Executive Assistant

Office Manager/Executive Assistant

Office Manager/Executive Assistant