administrative assistant

executive assistant Jobs in San Francisco

executive assistant

executive administrative assistant Jobs in San Francisco

executive administrative assistant

executive administrative assistant (6083) Jobs in San Francisco

executive assistant to ceo of tech software company Jobs in San Francisco

senior executive assistant

Patreon

<div>
 Patreon is a media and community platform where over 300,000 creators give their biggest fans access to exclusive work and experiences. We offer creators a variety of ways to engage with their fans and build a lasting business including: paid memberships, free memberships, community chats, live video, and selling to fans directly with one-time purchases.
 
 
 Ultimately our goal is simple: fund the creative class. And we're leaders in that space, with:
 
 
 
 <ul>
 <li>
 $10 billion+ generated by creators since Patreon's inception
 </li>
 <li>
 100 million+ free memberships for fans who may not be ready to pay just yet, and
 </li>
 <li>
 25 million+ paid memberships on Patreon today.
 
 
 
 </li>
 </ul>
 We're continuing to invest heavily in building the best creator platform with the best team in the creator economy and are looking for a
 
 Senior Executive Assistant to Engineering &amp; Design
 
 to support our mission.
 
 
 
 This role is based in
 
 San Francisco
 
 and open to those who are able to be in-office 2 days per week on a hybrid work model.
 
 
 
 
 About The Team
 
 
 
 Engineering and Design work hand-in-hand to build products that empower creators to earn a sustainable living doing what they love. Engineers partner closely with designers, product managers, and other cross-functional teammates to turn thoughtful ideas into reliable, scalable experiences used by millions of creators and fans.
 
 
 Our Engineering team tackles meaningful technical challenges across the stack, from payments and platform infrastructure to creator-facing tools and fan experiences. We value strong fundamentals, pragmatic decision-making, and writing code that&rsquo;s maintainable, scalable, and built with care.
 
 
 Design at Patreon is deeply collaborative and grounded in empathy for creators and their audiences. Designers are involved early in the problem-solving process, helping define what we build&mdash;not just how it looks. They balance craft with clarity, using research, iteration, and close partnership with Engineering to create intuitive, accessible experiences.
 
 
 
 About The Role
 
 
 
 In this role, you will provide high-impact support to Engineering and Design leaders, helping them stay focused, organized, and operating at their best. You&rsquo;ll act as a trusted partner, managing day-to-day logistics while also supporting broader team initiatives as needed.
 
 
 Key responsibilities include:
 
 
 
 <ul>
 <li>
 Own and expertly manage complex executive calendars using Google Calendar, including scheduling meetings, prioritizing requests, and resolving conflicts
 </li>
 <li>
 Proactively keep executives on track throughout the day by flagging upcoming meetings, deadlines, and changes in priorities
 </li>
 <li>
 Coordinate and execute team offsites, onsite events, and other team-building or planning sessions
 </li>
 <li>
 Curate and/or source meeting agendas, prep materials, and presentations to ensure meetings are productive and well-run
 </li>
 <li>
 Attend meetings as needed to take notes, track action items, and follow up to ensure timely completion
 </li>
 <li>
 Collaborate closely with cross-functional stakeholders to support deliverables and shared initiatives
 </li>
 <li>
 Manage all aspects of executive travel, and help prioritize interviews, speaking engagements, and external event requests
 </li>
 <li>
 Maintain, organize, and code receipts, expenses, and reimbursements with accuracy and attention to detail
 </li>
 <li>
 Provide additional operational and administrative support to the broader Engineering and Design organization as bandwidth allows
 
 
 
 </li>
 </ul>
 
 About You
 
 
 
 You are a highly experienced Executive Assistant who brings rigor, discretion, and forward-thinking partnership to everything you do. You thrive in fast-paced environments and take pride in enabling leaders and teams to operate at their best.
 
 
 You bring:
 
 
 
 <ul>
 <li>
 5+ years of Executive Assistant experience, ideally supporting senior leaders in growth-stage or high-growth tech companies
 </li>
 <li>
 Exceptional organizational skills with strong attention to detail and follow-through
 </li>
 <li>
 Sound judgment, professionalism, and a high degree of discretion when handling sensitive information
 </li>
 <li>
 The ability to move quickly without sacrificing accuracy, efficiency, or quality
 </li>
 <li>
 Proven ability to prioritize competing and shifting demands while maintaining consistency and reliability
 </li>
 <li>
 Excellent written and verbal communication skills, with the ability to support clear and effective internal communications
 </li>
 <li>
 A high degree of autonomy, with confidence in problem-solving and decision-making
 </li>
 <li>
 A proactive mindset &mdash; you naturally think several steps ahead and anticipate needs before they arise
 </li>
 <li>
 Experience creating structure, processes, and systems in dynamic environments
 </li>
 <li>
 Advanced proficiency with business productivity tools, including Google Workspace, Slack, Notion, and similar platforms
 </li>
 <li>
 Experience working closely with Engineering, Product, and/or Design teams (strong plus)
 
 
 
 </li>
 </ul>
 
 About Patreon
 
 
 
 Patreon powers creators to do what they love and get paid by the people who love what they do. Our team is passionate about making this mission and our core values come to life every day in our work. Through this work, our Patronauts:
 
 
 
 <ul>
 <li>
 Put Creators First | They&rsquo;re the reason we&rsquo;re here. When creators win, we win.
 </li>
 <li>
 Build with Craft | We sign our name to every deliverable, just like the creators we serve.
 </li>
 <li>
 Make it Happen | We don&rsquo;t quit. We learn and deliver.
 </li>
 <li>
 Win Together | We grow as individuals. We win as a team.
 
 
 
 </li>
 </ul>
 We hire talented and passionate people from different backgrounds because workplace diversity and inclusion is critical to our ability to serve creators worldwide. If you&rsquo;re excited about a role but your past experience doesn&rsquo;t match with every bullet point outlined above, we strongly encourage you to apply anyway. If you&rsquo;re a creator at heart, are energized by our mission, and share our company values, we&rsquo;d love to hear from you.
 
 
 
 Patreon is proud to be an equal opportunity employer. We provide employment opportunities without regard to age, race, color, ancestry, national origin, religion, disability, sex, gender identity or expression, sexual orientation, veteran status, or any other protected class. If you need a reasonable accommodation during the interview process, please let us know via email at accommodations@patreon.
 
 
 
 
 Patreon offers a competitive benefits package including and not limited to salary, equity plans, healthcare, flexible time off, company holidays and recharge days, commuter benefits, lifestyle stipends, learning and development stipends, patronage, parental leave, and 401k plan with matching.
 
 
 
 
 Patreon operates under a hybrid work model, where employees based in office locations are expected to come into the office two days per week, excluding sick time and paid leave. The goal of this policy is to be intentional about the in-person time we spend together to strengthen the feeling of community at Patreon. Candidates hired into remote-eligible roles are not expected to meet the same requirements.
 
 
 
 
 At Patreon, we believe in fair and transparent pay. In compliance with New York and California pay transparency laws, we are sharing the expected salary range for this role.
 
 
 
 
 The posted salary range is dependent on the location and the level. This range may encompass multiple levels within the role&rsquo;s job family. The final offer will be based on candidate&rsquo;s experience, skills, competencies, and geographic location, aligning with the appropriate job level within Patreon&rsquo;s leveling framework. For remote employees located outside CA and NY, salary may vary based on location and local market conditions.
 
 
 
 
 Patreon reserves the right to modify or update compensation and benefits at any time.
 
</div>

Senior Executive Assistant

Levi Strauss & Co.

<div>
 Calling all originals: At Levi Strauss &amp; Co., you can be yourself &mdash; and be part of something bigger. We're a company of people who like to forge our own path and leave the world better than we found it. Who believe that what makes us different makes us stronger. So add your voice. Make an impact. Find your fit &mdash; and your future.
 
 
 We are currently seeking a Senior Executive Assistant (EA) to join our Human Resources team! As a Senior Executive Assistant, you'll report into and work closely with our Chief Human Resources Officer (CHRO) and other senior leaders on administrative duties, project management, and facilitating communication both internally and externally. Our perfect candidate is proactive, organized, and thrives in a fast-paced workplace.
 
 
 The Senior Executive Assistant will manage a wide range of advanced administrative and executive support-related tasks, and will make independent decisions regarding planning, organizing, and scheduling work. This role requires the ability to interact with senior leaders (at all levels) while remaining helpful, proactive, and efficient.
 
 
 
 About The Job
 
 
 
 <ul>
 <li>
 You will provide Executive Assistance for the CHRO, including extensive internal and external calendaring, point-to-point business travel, expenses, and special projects.
 </li>
 <li>
 Contribute to the excellent reputation of the company through professional, kind, and respectful interactions with all internal and external stakeholders.
 </li>
 <li>
 Liaise with senior-level leaders and team members across LS&amp;Co. and cultivate cross-functional relationships between departments and improve communication across teams.
 </li>
 <li>
 Prepare and plan agendas for Global HR Leadership meetings.
 </li>
 <li>
 Attend select leadership HR meetings and stay informed - take notes, identify follow-ups and send reminders.
 </li>
 <li>
 Manage demanding Outlook calendaring requests, while also keeping executives accessible.
 </li>
 <li>
 Handle and maintain highly confidential and sensitive information.
 </li>
 <li>
 Serve as the brand extension for leader you support, escalating and communicating on their behalf and serving as a team liaison.
 </li>
 <li>
 Coordinate events, including internal team events, conferences, team off-sites, business and operational reviews, and other team meetings, including arranging meeting rooms and catering requests.
 </li>
 <li>
 Initiate purchase orders, reconcile invoices, and complete/track expense reports.
 </li>
 <li>
 Coordinate complex travel and expense reporting using Concur.
 </li>
 <li>
 Maintain impeccable standards of confidentiality and information security.
 </li>
 <li>
 Communicate with internal teams to take action on projects from the CHRO.
 </li>
 <li>
 Ability to be on-call as needed, beyond standard business hours.
 
 
 </li>
 </ul>
 
 About You
 
 
 
 <ul>
 <li>
 Minimum of 5 years of high level, complex executive administration work experience supporting a senior-level executives.
 </li>
 <li>
 Experience in Human Resources or interest in HR.
 </li>
 <li>
 Experience planning and prepping for leadership meetings.
 </li>
 <li>
 Experience with extensive international and domestic travel arrangements.
 </li>
 <li>
 Positive and representative of Levi's values.
 </li>
 <li>
 Experience in supporting C-Suite Leaders.
 </li>
 <li>
 Must have a high degree of integrity when dealing with confidential and sensitive information.
 </li>
 <li>
 Can work with different personality types and leadership styles.
 </li>
 <li>
 Experience with calendaring and other digital technology and collaboration tools.
 </li>
 <li>
 Google Slides or PowerPoint experience to refine and integrate existing presentations.
 
 
 </li>
 </ul>
 This is a hybrid position based in our San Francisco, CA headquarters. You will be expected in office 3 days per week typically Tuesday-Thursday. Note, time in office can vary depending on business needs.
 
 
 
 The expected starting salary range for this role is
 
 
 $92,300 - $135,300
 
 
 per year
 
 .
 
 
 
 We may ultimately pay more or less than the posted range based on the location of the role. The amount a particular employee will earn within the salary range will be based on factors such as relevant education, qualifications, performance and business needs.
 
 
 
 Levi Strauss &amp; Co. (LS&amp;Co.) offers a total rewards package that includes base pay, incentive plans, 401(k) matching, paid leave, health insurance, product discounts, and more designed to help you and your family stay healthy, meet your financial goals, and balance the demands of your work and personal life. Available benefits and incentive compensation vary depending upon the specifics of the role; details relating to a specific role will be made available upon request. Read more about our benefits here.
 
 
 LS&amp;Co. is an affirmative action and equal employment opportunity employer. We welcome and value people from diverse cultures, backgrounds, and experiences to make LS&amp;Co. a collective success.
 
 
 
 EOE M/F/Disability/Vets
 
 
 
 
 LOCATION
 
 
 
 San Francisco, CA, USA
 
 
 
 FULL TIME/PART TIME
 
 
 
 Full time
 
 
 
 FILL DATE
 
 
 
 This position is expected to be filled by 04/22/2026.
 
 
 
 Current LS&amp;Co Employees, apply via your Workday account.
 
 
 
</div>

Senior Executive Assistant to the CHRO

BURKE + CO.

<div>
 
 
 BURKE+CO.
 
 
 
 
 www.burketalent.com
 
 
 
 
 
 
 
 THE GIST:
 
 
 
 Our client, a Bay Area based SaaS startup with global reach, seeks a top-notch Executive Assistant to support two senior executives. This is a highly visible, high-impact role for someone who thrives at the center of executive operations and brings structure, rigor, and forward-thinking execution to complex environments. This is a great opportunity to act as a strategic partner to leadership during a company's exciting upwards trajectory!
 
 
 
 
 
 
 
 
 
 
 
 
 THE NITTY GRITTY:
 
 
 <ul>
 <li>
 Own complex calendar management for two senior executives, balancing priorities, tradeoffs, and focus time against business-critical goals
 </li>
 <li>
 Prepare agendas, briefing materials, and decision-ready meeting packets; capture decisions, action items, owners, and deadlines
 </li>
 <li>
 Manage executive communications and coordinate with internal and external stakeholders across Finance, Operations, and People
 </li>
 <li>
 Translate executive priorities into structured plans with milestones, owners, dependencies, risks, and dashboards
 </li>
 <li>
 Drive execution of cross-functional initiatives including planning cycles, reviews, offsites, and launches
 </li>
 <li>
 Establish and refine operating systems such as meeting hygiene, documentation standards, and decision logs
 </li>
 <li>
 Leverage automation and AI tools to streamline workflows while maintaining confidentiality and accuracy
 </li>
 <li>
 Own operational execution for key People programs and events, treating each as a launch (planning, communications, logistics, measurement, retrospectives)
 </li>
 <li>
 Support team events, offsites, onsite leadership visits, and executive visitors
 </li>
 <li>
 Partner with Workplace and IT teams to ensure smooth onsite operations
 </li>
 <li>
 Assist with other administrative functions and ad hoc projects, as needed
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 THE ESSENTIALS:
 
 
 <ul>
 <li>
 5+ years of experience as an Executive Assistant
 </li>
 <li>
 Experience supporting multiple senior executives at a tech startup highly preferred
 </li>
 <li>
 Strong project and program management skills
 </li>
 <li>
 Calm under pressure, highly organized, and confident setting priorities
 </li>
 <li>
 Excellent written and verbal communication skills; clear, concise, and decision-oriented
 </li>
 <li>
 High proficiency with Google Workspace and comfort building lightweight systems in tools like Asana, Jira, Notion, or Sheets
 </li>
 <li>
 Demonstrated ability to use AI tools responsibly for summarization, drafting, meeting prep, and workflow optimization
 </li>
 <li>
 Willingness to offer occasional flexibility outside standard hours for executive or board-related needs
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 THE CHERRY ON TOP:
 
 
 <ul>
 <li>
 Direct partnership with senior executives on meaningful, company-wide initiatives
 </li>
 <li>
 Act as a valued &amp; strategic partner to two senior executives!
 </li>
 </ul>
 
 
 
 
 
 
 
 
 
 
 
 
 
 LOCATION:
 
 San Francisco, CA (Onsite)
 
 
 
 
 
 
 
 
 
 
 
 COMPENSATION:
 
 $130k to 150k base salary + equity + benefits (exact compensation will vary based on skills, experience, and expertise)
 
 
 
 
 
 
 
 
 
 
 
 What are you waiting for?
 
 BURKE UP!
 
 Email your resume to hello@burketalent.com
 
 
 You can view our other open jobs at: www.burketalent.com (Refer a friend + get a taste of our generous referral program!)
 
</div>

Executive Assistant to Senior Leadership - SaaS Company

Giga Energy

<div>
 
 About Giga
 
 
 
 At Giga
 
 ,
 
 we develop, build, and operate AI energy infrastructure that powers the modern world. And we&rsquo;re on a mission to fix the broken energy infrastructure experience &mdash; permanently. Our vertically integrated approach stacks site origination and development, infrastructure manufacturing, and power market participation under one operating system. Founded in Texas, Giga partners with AI hyperscalers, data center operators and other energy infrastructure teams to deliver projects faster.
 
 
 
 Why Join Us
 
 
 
 <ul>
 <li>
 The Pace: You will own projects moving faster than anywhere else in the industry.
 </li>
 <li>
 The Impact: You are the person who turns "concepts" into "contracts" and "permits."
 </li>
 <li>
 The Team: Work with a world-class group of engineers and builders defining the future of AI infrastructure.
 
 
 </li>
 </ul>
 
 What You&rsquo;ll Do
 
 
 
 As
 
 Executive Assistant
 
 to one of Giga Energy's senior leaders, you'll be the operational backbone that keeps everything running at full speed. This role is for someone who wants to be in the room where decisions happen, not watching from the sidelines. You'll manage the details so your executive can stay focused on the big picture, acting as a trusted partner who anticipates needs, solves problems independently, and never lets anything fall through the cracks. At the core of this role is mastering three things: owning the executive's calendar so every minute is accounted for and protected, managing a high-volume inbox by drafting and responding to emails with the executive's voice and judgment, and handling all bookings &mdash; from complex travel itineraries to key meetings and reservations &mdash; so nothing is ever left to chance.If you're energized by fast-moving environments, thrive under pressure, and take pride in being the most reliable person in the room, this is the role for you.
 
 
 
 Where you&rsquo;ll work
 
 
 
 This role will be based in our San Francisco office. You must be willing to work in the office full-time to hybrid, this is dependent on which days your executive is in office.
 
 
 
 We're onsite because velocity matters when you're building physical infrastructure. Solving complex problems in real-time with Manufacturing, Engineering, and Finance leaders is how we move faster than a slow, antiquated industry.
 
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Own and manage the executive's calendar end-to-end, proactively resolving conflicts and prioritizing commitments
 </li>
 <li>
 Draft, manage, and respond to emails on behalf of the executive with accuracy and professionalism
 </li>
 <li>
 Handle NDAs, confidential documents, and time-sensitive paperwork with full discretion
 </li>
 <li>
 Coordinate domestic and international travel logistics, including itineraries, accommodations, and ground transportation (~30% travel expected)
 </li>
 <li>
 Maintain and update CRM records in HubSpot and manage day-to-day workflows across Google Suite
 </li>
 <li>
 Make sound, independent decisions in the executive's absence &mdash; serving as a trusted proxy when needed
 </li>
 <li>
 Identify and take ownership of time-consuming tasks before they become bottlenecks
 </li>
 <li>
 Remain available and responsive during extended business hours (7 AM &ndash; 11 PM) as operational needs require
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 3+ years of experience as an Executive Assistant or in a comparable high-responsibility administrative role
 </li>
 <li>
 Proficiency in Google Suite &mdash; able to hit the ground running without training
 </li>
 <li>
 Demonstrated ability to manage competing priorities in a fast-paced, high-stakes environment
 </li>
 <li>
 Proven track record of exercising independent judgment and making decisions on behalf of a senior leader
 </li>
 <li>
 Strong written communication skills, including experience managing executive-level correspondence
 </li>
 <li>
 Ability to handle sensitive and confidential information with the highest level of discretion
 </li>
 <li>
 Willingness to work extended hours and remain responsive outside of standard business hours
 
 
 </li>
 </ul>
 
 Bonus points
 
 
 
 <ul>
 <li>
 Experience working in a tech company or high-growth startup environment
 </li>
 <li>
 Familiarity with Microsoft Excel and other business productivity tools
 </li>
 <li>
 Background or degree in Business, Engineering, or a related field
 </li>
 <li>
 Experience coordinating complex, multi-leg travel itineraries
 </li>
 <li>
 Experience with Hubspot
 
 
 </li>
 </ul>
 
 Equal Opportunity Employer Statement
 
 
 
 Giga Energy is an equal opportunity employer and is committed to fostering an inclusive and diverse workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic as outlined by federal, state, or local laws. Giga Energy complies with all applicable labor laws, including the California Fair Employment and Housing Act (FEHA) and other relevant state and federal regulations. We provide reasonable accommodations for qualified individuals with disabilities and encourage applicants who require accommodations during the hiring process to contact us.
</div>

Executive Assistant

Phyton Talent Advisors

<div>
 
 
 Our Client, a Global Financial Services Firm, is seeking an Executive Assistant in their San Francisco, California location.
 
 
 
 
 
 
 
 
 
 
 Overview
 
 
 
 We are seeking a highly organized and proactive Executive Assistant to support Managing Director(s) and their teams within Investment &amp; Corporate Banking. This individual will play a critical role in ensuring day-to-day operations run smoothly, serving as a trusted partner to senior leadership and a key liaison across the business. A college degree is preferred but not required.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide comprehensive administrative support to Managing Director(s) and team members
 </li>
 <li>
 Manage complex Outlook calendars, coordinating internal and external meetings
 </li>
 <li>
 Schedule client meetings and oversee logistics including availability coordination, catering, guest registration, conference rooms, and video connectivity
 </li>
 <li>
 Coordinate domestic and international travel arrangements, including flights, hotels, and ground transportation
 </li>
 <li>
 Process and track business expenses in accordance with company policies; follow up on receipts and reimbursement status
 </li>
 <li>
 Act as a gatekeeper by managing phone lines, screening calls, and delivering detailed messages
 </li>
 <li>
 Maintain and update client data in Salesforce systems (OneBanker, BoardEx)
 </li>
 <li>
 Support communications across management and the banking division
 </li>
 <li>
 Participate in business unit projects as assigned by leadership
 </li>
 <li>
 Partner with the administrative team and provide coverage as needed
 </li>
 <li>
 Oversee general office operations, including ordering supplies and managing mail distribution
 </li>
 <li>
 Serve as liaison between IT and the business unit for onboarding support and troubleshooting
 </li>
 </ul>
 
 
 Qualifications
 
 
 <ul>
 <li>
 3+ years of administrative experience; financial services experience preferred
 </li>
 <li>
 Experience managing travel and expenses, ideally using Concur
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, and Outlook
 </li>
 <li>
 Exceptional interpersonal, written, and verbal communication skills
 </li>
 <li>
 Strong organizational skills and attention to detail
 </li>
 <li>
 Ability to multitask, prioritize, and work effectively in a fast-paced environment
 </li>
 <li>
 Positive, professional attitude with the ability to remain composed under pressure
 </li>
 <li>
 Adaptable, proactive, and responsive with a strong sense of urgency
 </li>
 <li>
 Demonstrated initiative and willingness to support last-minute needs
 </li>
 <li>
 Team-oriented mindset with the ability to collaborate across bankers, IT, HR, and administrative partners
 </li>
 </ul>
</div>

itD Tech

<div>itD is seeking an Executive Administrative Assistant to provide high-level strategic and operational support to a VP-level executive, ensuring seamless business operations and executive effectiveness. This role serves as a trusted partner and organizational anchor&mdash;driving calendar precision, travel execution, communication flow, and cross-functional coordination to enable leadership focus and operational excellence. The ideal candidate will bring deep experience supporting senior executives (SVP level preferred) in fast-paced, complex environments and a proven track record of managing dynamic schedules, global travel logistics, and high-visibility executive operations with discretion and precision.

Location: Hybrid &ndash; Bay Area, CA 
 
Pay Range: $37 - 42 (hourly)

We provide comprehensive medical benefits, a 401(k) plan, paid holidays, and more. Please note that we are only considering direct W2 candidates at this time, as we are unable to offer sponsorship. 
<h3 class="jobSectionHeader">
Responsibilities:</h3>
<ul>
<li>Partner closely with the VP, Chief of Staff, EA team, and cross-functional stakeholders to ensure operational cadence excellence.
</li>
<li>Lead complex calendar orchestration, prioritizing high-volume meeting requests from internal and external stakeholders.
</li>
<li>Anticipate executive needs by proactively managing shifting priorities and staying two steps ahead in a fast-paced environment.
</li>
<li>Coordinate meeting logistics, including agenda development, pre-reads, action tracking, and post-meeting follow-ups.
</li>
<li>Manage comprehensive domestic and international travel arrangements, including flights, accommodations, ground transportation, dining, and itinerary planning.
</li>
<li>Prepare and submit executive expense reports accurately and in a timely manner.
</li>
<li>Serve as an informal leader and resource for the administrative team supporting the VP.
</li>
<li>Support executive communications, handle sensitive correspondence with discretion, and contribute to special projects and off-site event planning as needed. 
</li>
</ul><h3 class="jobSectionHeader">Internal Responsibilities:</h3>
<ul>
<li>Attend regular internal practice community meetings.
</li>
<li>Collaborate with your itD practice team on industry thought leadership.
</li>
<li>Complete client case studies and learning material (blogs, media material).
</li>
<li>Build out material to contribute to the Digital Transformation practice.
</li>
<li>Attend internal itD networking events (in person and virtual).
</li>
<li>Work with leadership on career fast-track opportunities. 
</li>
</ul><h3 class="jobSectionHeader">Required Qualifications and Skills:</h3>
<ul>
<li>Minimum 8 years of professional experience in executive administration, including direct support of senior executive leadership (SVP level strongly preferred).
</li>
<li>Proven experience managing complex, in-flux calendars with significant domestic and international travel coordination.
</li>
<li>Experience supporting executive management teams and boards in fast-paced, deadline-driven environments.
</li>
<li>Availability to respond outside normal business hours as needed.
</li>
<li>Advanced proficiency with Microsoft Office Suite and procurement tools.
</li>
<li>Experience with SaaS and collaboration platforms (e.g., expense management systems, document management tools, e-signature platforms).
</li>
<li>Exceptional organizational skills with demonstrated ability to manage multiple priorities simultaneously.
</li>
<li>Strong written and verbal communication skills.
</li>
<li>Demonstrated ability to handle confidential and sensitive information with the highest level of discretion.
</li>
<li>Experience managing small projects and coordinating off-site meetings and executive events. 
</li>
</ul><h3 class="jobSectionHeader">Preferred Qualifications and Skills:</h3>
<ul>
<li>Experience partnering closely with a Chief of Staff.
</li>
<li>Prior experience serving as a lead or mentor within an administrative team.
</li>
<li>Experience supporting large, cross-functional organizations within complex corporate environments. 
</li>
</ul><h3 class="jobSectionHeader">Education:</h3>

Bachelor's degree in a relevant field or equivalent work experience required.<div> 
Company Description 
About itD: We are part of a new generation of consulting and software development company that blends diversity, innovation, and integrity with real business results. Our structure rejects any strong hierarchy, empowering us to deliver excellent results. We are a woman- and minority-led firm. Every day, we challenge ourselves to be considerate, fair and to re-think what great outcomes mean for our customers. This permeates down to how we approach every interaction, on every project, for every client. You'll thrive here if you are a dynamic self-starter, a difference-maker or someone who wants to deliver great results, without constraints.

The itD Digital Experience: Joining us means you'll be part of our global community, you have a say about your own career journey, and you'll get a chance to give back to causes that matter. You will experience working with Fortune 500 companies and high-performance teams across numerous industries. itD offers our employees excellent benefits such as medical, dental, vision, life insurance, paid holidays, 401K + matching, networking &amp; career learning and development programs. We are growing and we want to see you grow! Visit https://itdtech.com/careers to learn more about what working at itD can mean for you.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law. itD is committed to working with and providing reasonable accommodation to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or to perform the essential functions of a position, please contact us at recruiting@itdtech.com and let us know the nature of your request and your contact information.

Additional Info 
Dynamic environment in a culture of respect, empowerment and recognition for a job well done, apply today!</div></div>

Executive Administrative Assistant (6083)

Career Group

<div>
 
 
 Executive / Personal Assistant - Prestigious Investment Firm, SF Office
 
 
 
 
 
 
 $120k-140k
 
 
 
 
 
 We are seeking a dedicated, sharp, experienced, and professional Executive Assistant to support a Managing Director on our investment team in San Francisco. We are interested in seeing candidates who have supported UHNWI out of a family office or business entity. This position will handle core Executive Assistant administrative and support duties as well as a wide array of other responsibilities including data management and special projects. Responsiveness, effective multitasking, a strong work ethic confidentiality, and sound judgment are imperative to success. The Executive Assistant will also collaborate closely with other members of the Investment Team and other colleagues.
 
 
 
 
 
 
 
 
 Principal Responsibilities:
 
 <ul>
 <li>
 Provide holistic administrative support for the Managing Director and team members.
 </li>
 <li>
 Own and manage complex high-volume calendaring across multiple time zones.
 </li>
 <li>
 Ensure seamless flow of the Managing Director&rsquo;s daily activities.
 </li>
 <li>
 Anticipate needs and proactively solve problems.
 </li>
 <li>
 Act as a gatekeeper and time management partner to ensure effective prioritization, including managing communication and requests and helping to align priorities.
 </li>
 <li>
 Act as a trusted partner and sounding board.
 </li>
 <li>
 Be highly dependable and consistently reachable, with the ability to respond promptly to time- sensitive matters outside of &ldquo;regular&rdquo; business hours.
 </li>
 <li>
 Coordinate internal and external meetings, including compiling and distributing meeting materials.
 </li>
 <li>
 Arrange extensive domestic and international travel.
 </li>
 <li>
 Document and refine operational processes to increase efficiency across the Investment team.
 </li>
 <li>
 Manage and process monthly expense reports.
 </li>
 <li>
 Collaborate closely with other executive assistants and operations partners to ensure firm-wide alignment and coverage.
 </li>
 </ul>
 
 
 
 
 
 
 
 Qualifications:
 
 <ul>
 <li>
 5+ years in an executive support role, with significant experience in managing complex calendars, travel, and daily administrative operations.
 </li>
 <li>
 Experience supporting a Managing Director-level principal and team preferred.
 </li>
 <li>
 3+ years of experience working in a Finance Services environment strongly preferred.
 </li>
 <li>
 Desire to learn and work in an entrepreneurial, high pressure, ever-changing environment.
 </li>
 <li>
 Highly motivated, self-driven, solution and detail oriented.
 </li>
 <li>
 Thorough attention to detail and superior communication skills.
 </li>
 <li>
 Strong time management skills: ability to handle multiple concurrent assignments with a high degree of accuracy and meet deadlines in a high-pressure environment.
 </li>
 <li>
 Ability to think independently and provide creative solutions.
 </li>
 <li>
 Strong emotional intelligence and ability to diplomatically navigate complex situations.
 </li>
 <li>
 Positive attitude -- no task is too big or too small.
 </li>
 <li>
 Experience with Microsoft Office; experience with Salesforce ideal.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
 
 
 
 
 
 California applicants, please view our Privacy Notice here:
 
 https://careergroupcompanies.com/california-privacy-notice/.
 
 
 
</div>

Executive/Personal Assistant - Investment Firm

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