executive assistant

administrative assistant Jobs in San Francisco

administrative assistant

office manager

administrative assistant iv Jobs in San Francisco

administrative assistant iv

executive assistant to head of strategy & operations Jobs in San Francisco

senior executive assistant

Common Sense Media

<div>
 Common Sense Media is the leading nonprofit organization dedicated to improving the lives of kids and families by providing the research-backed information, education, and independent voice they need to thrive in the age of apps, algorithms, and AI. We rate, educate, and advocate for policies to protect and prepare kids online. Our ratings, research, and resources reach more than 150 million users globally, over 1.4 million educators, and more than 100,000 schools worldwide every year. Learn more at commonsense.org.
 <br/>
 <br/>
 The Opportunity
 <br/>
 <br/>
 We are seeking an Executive Assistant skilled at supporting senior executives, organization leaders, board members, and various other high-profile partners. The ideal candidate will be based in our San Francisco headquarters and is highly organized, resourceful, instinctual, and proactive. The Executive Assistant will demonstrate high engagement in every interaction, is tech-savvy, and possesses professional maturity, excellent discretion, and interpersonal and writing skills.
 <br/>
 <br/>
 Location: San Francisco, California
 <br/>
 <br/>
 Reports To: Chief of Staff
 <br/>
 <br/>
 Salary: $76,000&ndash;$88,000
 <br/>
 <br/>
 Type: Full-time, exempt
 <br/>
 <br/>
 What You'll Do
 <br/>
 <br/>
 We are a nimble team that supports members of the Executive Leadership team in facilitating meetings with various stakeholders to further the goals of the organization in a fast-paced environment. In this role, you will have access to key players&mdash;both internal and external&mdash;and be in the heart of the conversation at the intersection of kids, tech, AI, education, politics and government, media, and business.
 <br/>
 <br/>
 <strong>
  In Addition, This Person Will
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Assist the Chief of Staff in supporting the Founder/CEO, Co-CEO, Head of AI, as well as a few other members of the Executive Leadership team.
  </li>
  <li>
   Handle highly confidential and sensitive information with absolute discretion and sound judgment.
  </li>
  <li>
   Organize and manage complex and continuously varying daily calendars and priorities, including vetting and triaging executive priorities and requests.
  </li>
  <li>
   Prepare polished meeting briefing materials.
  </li>
  <li>
   Draft correspondence on behalf of executives.
  </li>
  <li>
   Assist with both onsite and remote meeting logistics, conference calls, meal reservations, and lunch orders.
  </li>
  <li>
   Take notes or minutes in meetings as required.
  </li>
  <li>
   Work on ad hoc projects and events, such as speaking engagements, media appearances, and collaborations with other organizations and entities.
  </li>
  <li>
   Provide support for board meetings and other key organizational activities, including preparing materials and coordinating logistics.
  </li>
  <li>
   Support executives with various other administrative activities, including but not limited to processing expense reports, managing travel, reconciling corporate card transactions, etc.
   <br/>
   <br/>
  </li>
 </ul>
 What We're Looking For
 <br/>
 <br/>
 <ul>
  <li>
   Driven individual with a minimum of two years' experience supporting C-suite or senior executives, or a combination of relevant executive-level administrative experience.
  </li>
  <li>
   Demonstrated ability to handle confidential information with discretion and professionalism.
  </li>
  <li>
   Professional maturity and sound independent judgment when representing executives.
  </li>
  <li>
   Outstanding ability to prioritize and multitask in a fast-paced environment with shifting priorities.
  </li>
  <li>
   Incredible organizational skills; must be detail-oriented.
  </li>
  <li>
   Desire to be known as a problem solver within the organization by leveraging your creativity and resourcefulness.
  </li>
  <li>
   Experience and familiarity with proficiently using Google Workspace suite (Gmail, Drive, Docs, Sheets, and Calendar).
  </li>
  <li>
   Demonstrated interest in and pursuit of leveraging AI tools to more efficiently execute tasks.
  </li>
  <li>
   Excellent verbal and written communication skills.
   <br/>
   <br/>
  </li>
 </ul>
 What We Offer
 <br/>
 <br/>
 <ul>
  <li>
   The chance to work with talented, passionate professionals.
  </li>
  <li>
   A great health and welfare benefits package, including medical, dental, vision, and a matching 401(k).
  </li>
  <li>
   An organization that offers work/life balance.
  </li>
  <li>
   The opportunity to really make a difference in the lives of kids and families!
   <br/>
   <br/>
  </li>
 </ul>
 Common Sense Media provides equal employment opportunities to all qualified individuals and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, age, national origin, physical or mental disability, military or veteran status, genetic information, or any other protected classification or characteristic protected by federal, state, or local laws.
 <br/>
 <br/>
 Common Sense Media will also consider for employment qualified applicants with arrest and conviction records. However, job offers are made on the condition that the applicant subsequently passes a criminal background check. If the background check indicates a prior criminal conviction, we will conduct an individualized assessment to determine whether the conviction should result in denial of employment. Pursuant to the San Francisco Fair Chance Ordinance, we will consider employment for qualified applicants with arrest and conviction records.
</div>


Executive Assistant

McKinsey & Company

<div><div><div><div><div><div><div>Job ID: 107001</div></div></div></div><div></div><div><ul><div>
San Francisco</div></ul></div><div></div><div><div><div><br>
</div></div></div></div><div><p>
Do you want to do work that matters, alongside supportive leaders who will help you grow faster than you ever thought possible? Are you a creative problem-solver who is energized by challenges? You&rsquo;ve come to the right place.</p><div><p>
YOUR IMPACT</p><div><div><p>
You will be a creative problem solver for the Senior Partner and/or Partner whom you support. In this role, you will collaborate with your Partners to optimize their time, create trust-based relationships within their network while building your own, and deliver high-quality product.</p><p></p><p>
The Partners&rsquo; network includes their clients, teams, practices, and internal colleagues. You will build ongoing rapport with your Partners, their clients, client assistants, internal colleagues, your EA team and other EAs globally. You will act as an informed representative for the Partners when interacting with clients, internal and external customers, and others, while maintaining the confidentiality of highly sensitive information.</p><p></p><p>
Your role involves organizing, strategically managing, and maintaining detailed and complex calendars for Senior Partners and other team members.</p><p></p><p>
Your responsibilities will include planning and coordinating client and internal meetings, conference calls, conferences, events, and lunches or dinners, as well as sending out reminders. You will also coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences.</p><p></p><p>
Additional duties include tracking and managing all incoming communications, responding to correspondence that does not require the personal attention of the Partner, and assuming responsibility for planning, organizing, and executing major projects with minimal guidance.</p><p></p><p>
These projects often involve coordinating schedules for senior leadership participants. Acting as an informed deputy, you will interact with clients and other key stakeholders whose goodwill and respect are critical to the Partners and the firm, while also fostering strong relationships with clients and their administrative contacts.</p><p></p><p>
Collaboration with Executive Assistant Managers and department members is essential to ensure smooth workflow, timely actions, and adherence to deadlines.</p><p></p><p>
Your role also includes organizing and maintaining all client and internal files using the firm's authorized system, providing backup coverage as needed, and coordinating events for both internal and external initiatives.</p><p></p><p>
Additional responsibilities include preparing and submitting timesheets and expenses in accordance with deadlines, managing and monitoring client accounting statements and invoices upon request, and handling miscellaneous tasks such as printing, copying, mailing, and other duties as assigned.</p></div></div></div><div><p>
YOUR GROWTH</p><div><p>
You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.</p><p></p><p>
In return for your drive, determination, and curiosity, we&rsquo;ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.</p><p></p><p>
When you join us, you will have:</p><ul><li>
Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.</li><li>
A voice that matters: From day one, we value your ideas and contributions. You&rsquo;ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.</li><li>
Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm&rsquo;s diversity fuels creativity and helps us come up with the best solutions. Plus, you&rsquo;ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.</li><li>
Exceptional benefits: In addition to a competitive salary (based on your location, experience, and skills), we offer a comprehensive benefits package, including medical, dental, mental health, and vision coverage for you, your spouse/partner, and children.</li></ul></div></div></div></div><div><div><div><p>
YOUR QUALIFICATIONS AND SKILLS</p><div><div><ul><p>
Undergraduate degree preferred</p><p>
3+ years supporting senior level executives or comparable experience</p><p>
Outstanding administrative and organizational skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset</p><p>
Strong typing and proofreading skills; ability to produce professional documents quickly and accurately</p><p>
Computer literacy, including strong email and calendaring skills</p><p>
Excellent judgment and impeccable discretion; ability to maintain the highest level of confidentiality</p><p>
Strong technical skills, including proficiency in PowerPoint, Word and Excel</p><p>
Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently</p><p>
Ability to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment</p><p>
Excellent interpersonal skills; embodies a positive attitude; ability to build relationships within the firm and with client executives and external experts</p><p>
Highly professional presence in person, on telephone, email, and all other work-related communications platforms</p><p>
Ability to prioritize and manage multiple workstreams</p></ul></div></div></div></div></div><div><div><div><div>
Please review the additional requirements regarding essential job functions of McKinsey colleagues.</div>
<div>Our unwavering commitment to integrity drives everything we do, guiding us to always act in the best interests of our clients, our people, and the communities we serve.</div></div></div></div></div>

Giga

<div>
 <strong>
  This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.
  <br/>
  <br/>
 </strong>
 Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.
 <br/>
 <br/>
 Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We&rsquo;re building the next generation of customer experience &mdash; real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world&rsquo;s largest enterprises.
 <br/>
 <br/>
 It&rsquo;s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.
 <br/>
 <br/>
 The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:
 <br/>
 <br/>
 <ul>
  <li>
   Voice AI startup Giga raises $61M Series A
  </li>
  <li>
   DoorDash and Giga Partnership
   <br/>
   <br/>
  </li>
 </ul>
 If being a part of this resonates with you, please apply!
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 You'll operate as the executive's day-to-day execution partner&mdash;owning time, information flow, and logistics so the most important work moves forward.
 <br/>
 <br/>
 This is a career support role that blends executive assistance, communication, and rigorous follow-through: mastering calendar/inbox/travel, preparing meetings, drafting crisp comms, and keeping commitments on track.
 <br/>
 <br/>
 <strong>
  Who You Are
  <br/>
  <br/>
 </strong>
 You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.
 <br/>
 <br/>
 You have exceptional organization, crisp writing, and dependable follow-through.
 <br/>
 <br/>
 You feel comfortable representing the executive office with confidence internally and externally.
 <br/>
 <br/>
 You may come from the following backgrounds:
 <br/>
 <br/>
 <ul>
  <li>
   Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.
  </li>
  <li>
   Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.
  </li>
  <li>
   Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Perks &amp; Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Catered lunch daily
  </li>
  <li>
   Dinner stipend
  </li>
  <li>
   $150/month wellness benefit (gym, fitness classes, mental health)
  </li>
  <li>
   401(k) plan
  </li>
  <li>
   Paid parental leave (12 weeks maternal, 6 weeks paternal)
  </li>
  <li>
   Commuter benefits
  </li>
  <li>
   Medical, dental, and vision coverage
   <br/>
   <br/>
  </li>
 </ul>
 Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
 <br/>
 <br/>
</div>


Samba TV

<div>
 <p>
  <strong>
   Samba is an AI-powered media intelligence company on a mission to give marketers the complete picture of their audiences. Our AI indexes media consumption across millions of smart TVs and 2.5 billion web pages, combining that data with third-party signals through the Samba Knowledge Graph, a map of the real interests, behaviors, and purchase intent of 1.5 billion user profiles globally. Brands, agencies, publishers, and platforms use Samba to make smarter decisions across every stage of the marketing funnel.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <span>
   Samba is seeking an organized and adaptable self-starter to provide scheduling, administrative, and office support to improve Samba's day to day operations as an Executive Assistant to our executive team. Based in San Fransisco , you will be tasked with facilitating processes, and anticipating the needs of our executives that you will support.
  </span>
 </p>
 <br/>
 <p>
  &nbsp;
 </p>
 <br/>
 <p>
  <span>
   We are looking for someone who can take the initiative to solve those problems. You will need to be organized and intuitive to handle the scheduling, trip planning, and documentation needed to successfully support multiple executives. The candidate will be seen as an indispensable part to the day to day success of the leader of our organization.
  </span>
 </p>
 <br/>
 <p>
  &nbsp;
 </p>
 <br/>
 <p>
  <span>
   Samba , recognized by Inc. Magazine as one of the fastest growing companies in the US and one of the "most interesting ad-tech upstarts of the year" by Business Insider. Samba is uniquely positioned at the forefront of the TV revolution. The way people discover, watch, and engage with television has fundamentally changed, and we're connecting the dots to help better understand audience trends and viewership habits for marketers.
  </span>
 </p>
 <p>
  <p>
   <br/>
  </p>
  <strong>
   What You'll Do
  </strong>
  <ul>
   <br/>
   <li>
    Manage a heavy scheduling load across multiple time zones ensuring that the proper stakeholders are included while proactively establishing priorities and resolving scheduling conflicts which will help maximize our leadership's time.
   </li>
   <br/>
   <li>
    Make all arrangements for international and domestic travel and events, and anticipate when externalities or shifting priorities require changes.
   </li>
   <br/>
   <li>
    Book lunches and dinners for top executives to ensure seamless travel from start to finish.
   </li>
   <br/>
   <li>
    Lite event planning as needed for our executives that have speaker events and site visits.
   </li>
   <br/>
   <li>
    Be willing to travel to offices domestically and internationally to help our executives execute on productive business trips.
   </li>
   <br/>
   <li>
    Assist in preparation or note-taking for meetings that require input of our executives, and Facilitate processes including signatures and approvals.
   </li>
   <br/>
   <li>
    Maintain secure, digital/physical filing of documentation in collaboration with the Legal, Finance or IT team and keep information confidential and secure.
   </li>
   <br/>
   <li>
    Work with the Chief of Staff&nbsp; and other Executive Assistants to ensure meeting agendas are in place for all of the executive&rsquo;s meetings, including executive sessions and for the board.&nbsp;
   </li>
   <br/>
   <li>
    Prepare timely, polished materials when needed, including gathering and editing presentations, and content from across the organization.
   </li>
   <br/>
   <li>
    Help leadership with international Visas and any travel arrangements for cities like New York, Los Angeles, Chicago, London, Hamburg, Warsaw, Amsterdam, Porto, Mumbai, Tokyo, Taipei, or Sydney.
   </li>
   <br/>
  </ul>
  <p>
   <br/>
  </p>
  <strong>
   Who You Are
  </strong>
  <ul>
   <br/>
   <li>
    A minimum of 5 years of professional experience.
   </li>
   <br/>
   <li>
    Prior experience with executive support, communications, or project management preferred.
   </li>
   <br/>
   <li>
    Experience working at a high-growth startup, or in an established corporate environment.
   </li>
   <br/>
   <li>
    Highly proficient with PowerPoint, Word, and Excel, and the Google suite of applications.
   </li>
   <br/>
   <li>
    The ability to travel, domestically and internationally, as needed without hesitation or administrative hurdles
   </li>
   <br/>
   <li>
    Must meet the highest standards of ethics and personal integrity, with a demonstrated capacity for discretion and for handling confidential information with care.
   </li>
   <br/>
   <li>
    An organized individual who can anticipate new situations and isn&rsquo;t afraid to ask for help.
   </li>
   <br/>
   <li>
    A self-starter who finds roles with flexible parameters energizing and has the ability to thrive in that environment.
   </li>
   <br/>
   <li>
    A curious, fun, strong, and positive mindset!
   </li>
   <br/>
   <li>
    Extensive experience working with AI platforms
   </li>
   <br/>
  </ul>
  <br/>
  &nbsp;
  <br/>
  &nbsp;
  <br/>
 </p>
 <p>
  <br/>
 </p>
 <br/>
 <p>
  <strong>
   Samba is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.&nbsp;&nbsp;We strive to empower connection with one another, reflect the communities we serve, and tackle meaningful projects that make a real impact.
  </strong>
 </p>
 <br/>
 <p>
  &nbsp;
 </p>
 <br/>
 <p>
  <span>
   Samba may collect personal information directly from you, as a job applicant, Samba may also receive personal information from third parties, for example, in connection with a background, employment or reference check, in accordance with the applicable law.
  </span>
  <strong>
   For further details, please see Samba's
  </strong>
  <strong>
   Applicant Privacy Policy
  </strong>
  <strong>
   .
  </strong>
  <strong>
   For residents of the EU , Samba Inc. is the data controller.
  </strong>
 </p>
</div>


Amazon

<div>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 At eero, our mission is to serve as the central nervous system of the home. While we began by revolutionizing home WiFi, we aim to create comprehensive solutions that serve both wireless and wired connectivity needs for customers and businesses across the globe.
 <br/>
 <br/>
 Our cross-functional team, spanning hardware, software, and manufacturing, develops advanced Ethernet switching and gateway products, alongside state of the art security features, to complement our award-winning mesh WiFi systems. As an Amazon company, we combine the best of startup culture with the resources and stability of one of the world's leading technology companies. Our team builds products that customers love - from mesh routers to high-performance wired networking devices - and we're looking for you to join us in shaping the future of the connected home.
 <br/>
 <br/>
 Key job responsibilities
 <br/>
 <br/>
 <ul>
  <li>
   Management of complex calendar and scheduling requirements
  </li>
  <li>
   Tracking and helping drive completion of key deliverables
  </li>
  <li>
   Schedule cost effective air/hotel/ground transportation
  </li>
  <li>
   Create a detail travel itineraries (including smooth transitions between time zones)
  </li>
  <li>
   Complete and file expense reports; utilizing both domestic and international currencies
  </li>
  <li>
   Drive team activities (including staff meetings agendas and notes, org-wide meetings, social outings, supply ordering, and other key logistics)
  </li>
  <li>
   Identify and coordinate the most productive and cost effective method for meetings including in person, on-site, audio conferences (international stateside and local) and video conferences
  </li>
  <li>
   Close collaboration with departmental EA peers
  </li>
  <li>
   Ability to work independently with minimal direction
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  About The Team
  <br/>
  <br/>
 </strong>
 The eero internal operations team is a group of problem solvers that ensure that eero's day to day runs smoothly. This includes executive support, employee support, and general administrative support for the eero team.
 <br/>
 <br/>
 Interested in exploring career opportunities with eero?
 <br/>
 <br/>
 <ul>
  <li>
   Visit our careers page to view all open positions: https://www.amazon.jobs/content/en/teams/devices-services/hardware-eero?country%5B%5D=US&amp;keyword%5B%5D=eero
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Basic Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   2+ years of senior level leadership support experience
  </li>
  <li>
   Knowledge of Microsoft Office products and applications
  </li>
  <li>
   Experience with executive level calendar management
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Experience handling administrative details independently, while exercising good judgment in keeping team members adequately informed
  </li>
  <li>
   Experience working with large global teams
  </li>
  <li>
   Experience in a fast-paced, high-tech company
  </li>
  <li>
   Experience with domestic or international travel coordination
   <br/>
   <br/>
  </li>
 </ul>
 Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
 <br/>
 <br/>
 Los Angeles County applicants: Job duties for this position include: work safely and cooperatively with other employees, supervisors, and staff; adhere to standards of excellence despite stressful conditions; communicate effectively and respectfully with employees, supervisors, and staff to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations and the Company&rsquo;s reputation. Pursuant to the Los Angeles County Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
 <br/>
 <br/>
 Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
 <br/>
 <br/>
 Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you&rsquo;re applying in isn&rsquo;t listed, please contact your Recruiting Partner.
 <br/>
 <br/>
 The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life &amp; AD&amp;D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.
 <br/>
 <br/>
 USA, CA, San Francisco - 81,600.00 - 142,800.00 USD annually
 <br/>
 <br/>
 <br/>
 <strong>
  Company
 </strong>
 - Amazon.com LLC
 <br/>
 <br/>
 Job ID: A3187554
</div>


Executive Assistant, eero Internal Operations

University of California - San Francisco

<div><div>Involves managing or performing administrative services or managing the full general operations of an academic or non-academic organization. Administrative services include activities in finance and human resources and may also include IT, facilities, or student services. General management activities include long and short range strategic planning in determining the mission and directing all activities of multi-disciplinary departments through subordinate management of staff. The Executive Analyst is responsible for providing high-level executive, project coordination, and operational support to a senior faculty member, Executive Vice Chair of Adult Anesthesia and Chief of Anesthesia at ZSFGH.</div></div>

ADMIN OFCR 2 CX

<div>
 <strong>
  This is a long-term support role, on-site in San Francisco in the Dogpatch neighborhood.
  <br/>
  <br/>
 </strong>
 <strong>
  We are in-person, in-office 5 days a week (no hybrid, no remote.)
  <br/>
  <br/>
 </strong>
 <em>
  For the general Executive Assistant role, please apply
 </em>
 <em>
  here
 </em>
 <em>
  .
  <br/>
  <br/>
 </em>
 Giga builds AI agents trusted by the largest B2C companies in the world. Industry leaders like DoorDash trust Giga with their most complex support and operations workflows across voice, chat, and email.
 <br/>
 <br/>
 Giga has recently raised a $61M Series A and has several paying customers, including DoorDash. We&rsquo;re building the next generation of customer experience &mdash; real-time AI agents that can understand emotion, resolve issues instantly, and scale across the world&rsquo;s largest enterprises.
 <br/>
 <br/>
 It&rsquo;s an exciting inflection point for the company. While we have been successful, we have larger ambitions. Our goal is to become the go-to AI platform for all enterprise automation, powered by our voice superintelligence. To achieve this, we need more great engineers.
 <br/>
 <br/>
 The work affects millions of people every day and our engineers have autonomy and make true impact. This opportunity is unique because we have brilliant founders, have found commercial success, and see a clear path to becoming a generational company. Some further info about us:
 <br/>
 <br/>
 <ul>
  <li>
   Voice AI startup Giga raises $61M Series A
  </li>
  <li>
   DoorDash and Giga Partnership
   <br/>
   <br/>
  </li>
 </ul>
 If being a part of this resonates with you, please apply!
 <br/>
 <br/>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 You'll operate as the executive's day-to-day execution partner. The Head of Strategy &amp; Operations at Giga manages Product Operations, Business Operations, People, Finance, and Legal. You'll need to be well organized and comfortable with context switching.
 <br/>
 <br/>
 This is a career support role that blends executive assistance, communication, and rigorous follow-through: project management, mastering calendar/inbox/occasional travel, preparing meetings, drafting crisp comms, and keeping commitments on track.
 <br/>
 <br/>
 <strong>
  Who You Are
  <br/>
  <br/>
 </strong>
 You have supported execs in fast-moving, high-stakes environments (e.g., VC-backed startups, VC, tier-1 consulting) and bring urgency, polish, and discretion from day one.
 <br/>
 <br/>
 You have mastery over tools like Linear (or equivalents like Asana or Monday.com) for project management.
 <br/>
 <br/>
 You have exceptional organization, crisp writing, and dependable follow-through.
 <br/>
 <br/>
 You feel comfortable representing the executive office with confidence internally and externally.
 <br/>
 <br/>
 You may come from the following backgrounds:
 <br/>
 <br/>
 <ul>
  <li>
   Executive Assistant / Administrative Business Partner with mastery of calendaring, travel, meeting prep, inbox triage, and follow-through.
  </li>
  <li>
   Operations / Administrative Coordinator (or hospitality/guest-experience lead) who has run complex logistics and VIP communications at pace.
  </li>
  <li>
   Executive support professional from founder-led tech, venture, consulting, or law environments with strong judgment and service orientation.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Perks &amp; Benefits
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Catered lunch daily
  </li>
  <li>
   Dinner stipend
  </li>
  <li>
   $150/month wellness benefit (gym, fitness classes, mental health)
  </li>
  <li>
   401(k) plan
  </li>
  <li>
   Paid parental leave (12 weeks maternal, 6 weeks paternal)
  </li>
  <li>
   Commuter benefits
  </li>
  <li>
   Medical, dental, and vision coverage
   <br/>
   <br/>
  </li>
 </ul>
 Giga is an equal opportunity employer. We're committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law.
 <br/>
 <br/>
</div>


Executive Assistant to Head of Strategy & Operations

Explore 59+ Senior executive assistant in San Francisco this April. Find roles across top companies and apply now to boost your career.

59 senior executive assistant jobs In San Francisco

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant

Executive Assistant, eero Internal Operations

ADMIN OFCR 2 CX

Executive Assistant to Head of Strategy & Operations