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senior administrative assistant Jobs in New York

senior administrative assistant

senior office assistant

Adecco

<div>
 
 
 Senior Administrative Assistant
 
 
 
 
 Location: New York, NY (4 days onsite, 1 day remote)
 
 
 
 
 Salary: $90,000 + benefits
 
 
 
 
 Full-Time
 
 
 
 
 
 
 My client, a highly regarded investment and infrastructure-focused organization, is seeking a Senior Administrative Assistant to support multiple teams within their New York office. This is a high-visibility role supporting senior leaders across three distinct teams, including one larger group comprised of several combined business units.
 
 
 
 
 
 This position will support anywhere from 6&ndash;8 individuals and, at times, up to 15 principals with varying levels of need. While the number of stakeholders may shift, the overall workload remains consistent and requires strong organization, prioritization, and the ability to seamlessly manage competing demands. The environment is fast-paced and professional, with a collaborative culture that values discretion and attention to detail.
 
 
 
 
 
 The Senior Administrative Assistant will manage complex calendars across multiple time zones, coordinate domestic and international travel, prepare and reconcile expense reports, and serve as a key point of coordination across teams. This role requires someone who can anticipate needs, adjust quickly to shifting priorities, and provide reliable support to senior-level professionals.
 
 
 
 
 
 The ideal candidate is proactive, highly organized, and comfortable supporting a high volume of principals with differing work styles and expectations. Strong judgment, communication skills, and the ability to operate independently are essential. Experience supporting senior leadership within finance, private equity, infrastructure, energy, or investment environments is strongly preferred.
 
 
 This is a full-time opportunity based in NYC with a hybrid schedule of four days in the office and one day remote. The base salary is $90,000, along with a competitive benefits package.
 
 
 
</div>

Senior Administrative Assistant

JPMorganChase

<div>
 
 Job Description
 
 
 
 Become an integral part of the Security and Resiliency Initiative team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.
 
 
 As a Senior Executive Administrative Assistant in the Security and Resiliency Initiative team, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.
 
 
 
 Job Responsibilities
 
 
 
 <ul>
 <li>
 Maintain complex and detailed calendars
 </li>
 <li>
 Screen incoming calls and determine the level of priority, while using caution in dispensing information
 </li>
 <li>
 Manage the coordination and logistics of both internal and external meetings
 </li>
 <li>
 Arrange and coordinate complicated domestic and international travel
 </li>
 <li>
 Organize all aspects of internal and external events, including catering and transportation
 </li>
 <li>
 Process invoices and T&amp;E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
 </li>
 <li>
 Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
 </li>
 <li>
 Produce high quality emails and messages to individuals at all levels of the organization
 </li>
 <li>
 Maintain department documents, including current organizational charts and Executive Bio&rsquo;s
 </li>
 <li>
 Handle regular activities without prompting, and advise in advance with issues or delays
 </li>
 <li>
 Assist in editing spreadsheets and presentations, including printing and binding, for client meetings
 
 
 </li>
 </ul>
 
 Required Qualifications, Capabilities, And Skills
 
 
 
 <ul>
 <li>
 At least five years of administrative experience
 </li>
 <li>
 Advanced ability to organize
 </li>
 <li>
 Discretion and good judgment in confidential situations, and proven experience interacting with senior management
 </li>
 <li>
 Strong interpersonal, written, and oral communication skills
 </li>
 <li>
 Strong proficiency in Microsoft Office
 </li>
 <li>
 Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management
 
 
 </li>
 </ul>
 
 Preferred Qualifications, Capabilities, And Skills
 
 
 
 <ul>
 <li>
 Experience supporting at the Managing Director level (or equivalent) or above
 </li>
 <li>
 College degree is a plus
 
 
 </li>
 </ul>
 
 Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.
 
 
 
 
 About Us
 
 
 
 JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world&rsquo;s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
 
 
 We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.
 
 
 We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants&rsquo; and employees&rsquo; religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
 
 
 JPMorgan Chase &amp; Co. is an Equal Opportunity Employer, including Disability/Veterans
 
 
 
 About The Team
 
 
 
 J.P. Morgan&rsquo;s Commercial &amp; Investment Bank is a global leader across banking, markets, securities services and payments. Corporations, governments and institutions throughout the world entrust us with their business in more than 100 countries. The Commercial &amp; Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world.
</div>

Senior Executive Administrative Assistant

Sphere Entertainment Co.

<div>
 Sphere Entertainment Co. is a leader in immersive experiences, technology and media. The Company includes Sphere, an experiential medium powered by advanced technologies. The first Sphere opened in Las Vegas, with a second venue planned for Abu Dhabi. In addition, the Company includes MSG Networks, which operates two regional sports and entertainment networks, MSG Network and MSG Sportsnet, as well as a direct-to-consumer and authenticated streaming product, MSG+, delivering a wide range of live sports content and other programming. More information is available at www.sphereentertainmentco.com.
 
 
 
 Who are we hiring?
 
 
 
 We are hiring a Senior Administrative Assistant who will provide complete administrative support to the SVP Business Operations &amp; Insights and SVP Strategic Operations &amp; Alliances and their direct reports.
 
 
 Acting with considerable independence and intellectual curiosity, the Senior Admin provides advanced, administrative support to the SVPs and team. They are required to maintain a close and highly responsive relationship to day-to-day activities of the business.
 
 
 
 What will you do?
 
 
 
 <ul>
 <li>
 Coordinate and arrange Executive&rsquo;s meetings and schedules in an always shifting schedule.
 </li>
 <li>
 Work collaboratively and efficiently with the other Administrative Assistants to ensure all team members have the necessary information.
 </li>
 <li>
 Anticipate all contingencies and be strategic in prioritizing tasks undertaken.
 </li>
 <li>
 Prepare travel and expense reports on a timely basis using Concur or a comparable program.
 </li>
 <li>
 Support the team by conducting helpful tasks including printing documents, light database entry, ordering of meals and office supplies.
 </li>
 <li>
 Work as part of a high touch team by providing regular communication and fostering a high level of collaboration, teamwork and cooperation.
 </li>
 <li>
 Carry out regular and continual review of emails, phone calls, and other forms of correspondence and then identify the appropriate follow up action.
 </li>
 <li>
 Prepare comprehensive event and travel itineraries and contact lists specific to each trip and orchestrate all necessary arrangements.
 </li>
 <li>
 Manage highly confidential, and proprietary information with discretion and the utmost level of confidentiality.
 </li>
 <li>
 Support all logistics, correspondence, scheduling, and coordination for high priority team events and engagements; This includes internal off-sites and external client events (in partnership with MSG teams) to support team needs.
 
 
 </li>
 </ul>
 
 What do you need to succeed?
 
 
 
 <ul>
 <li>
 Minimum of 5+ years experience supporting Senior executives in a matrixed organization, preferably within the tech, media, or entertainment industries.
 </li>
 <li>
 Must be well-organized, detail-oriented, and able to multi-task as a strategic thinker capable of foreseeing impact of simultaneous projects.
 </li>
 <li>
 Experience managing a highly changeable calendars with extreme tact, strict attention to detail, diplomacy and sound judgement.
 </li>
 <li>
 Demonstrated ability to quickly learn the organizational structure and successfully execute the objectives of the team in a complex and ambiguous environment.
 </li>
 <li>
 Able to maintain confidentiality and professionalism at all times.
 </li>
 <li>
 Experience with Concur or a comparable platform for expenses and travel.
 </li>
 <li>
 Must be energetic, positive, outgoing, and resourceful.
 </li>
 <li>
 Proficient in Microsoft Outlook, Excel, Word, PowerPoint, Teams, Slack, Zoom, and Google Workspace.
 
 
 </li>
 </ul>
 
 Special Requirements
 
 
 
 <ul>
 <li>
 Non-conventional work hours and occasional travel may be required
 
 
 </li>
 </ul>
 Pay Range
 
 
 $75,000&mdash;$105,000 USD
 
 
 At MSG, we recognize the importance of upskilling employees&rsquo; talents and strengths so they can drive their careers forward. We are proud to offer a robust set of tools and resources to help employees understand their interests and purpose, harness their talents and obtain the skills they need to reach the next step in their careers. Growth and longevity for our employees are top priorities here.
 
 
 We value diversity and are looking for extraordinary employees of all backgrounds! MSG is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, sexual and reproductive health choices, national origin, citizenship, age, genetic information, disability, or veteran status. In addition to federal law mandates, MSG complies with all applicable state and local laws governing nondiscrimination in all locations and will consider requests for reasonable accommodations as required.
 
 
</div>

Adobe

<div>
 
 The Opportunity
 
 
 
 We are seeking a highly organized and experienced
 
 Senior Administrative Assistant
 
 to support the
 
 Senior Director of Partner Sales.
 
 This role is ideal for someone who thrives in a dynamic, fast-paced environment and is passionate about enabling executive success through outstanding support and operational excellence.
 
 
 
 What You&rsquo;ll Do
 
 
 
 In this high-impact role, you&rsquo;ll work closely with Adobe senior leaders, Executive Assistants, and customers, acting as a central hub for coordination and communication. We&rsquo;re looking for someone who is collaborative, proactive, detail-oriented, and able to handle sensitive information with discretion.
 
 
 <ul>
 <li>
 Coordinate complex meetings across global time zones, including internal and external meetings with executives and key customers
 </li>
 <li>
 Arrange business travel with the ability to anticipate changes and adapting itineraries accordingly
 </li>
 <li>
 Process business expense reimbursement requests, invoices and PO handling with precision
 </li>
 <li>
 Assist with onboarding needs including workspace and equipment setup, and ongoing team logistics
 </li>
 <li>
 Maintain team distribution lists, organizational charts, and review key data with meticulous attention to detail
 </li>
 <li>
 Plan and execute team events, offsites, and large-scale meetings such as All Hands, ensuring a seamless experience
 </li>
 <li>
 Partner regularly with other Executive and Administrative Assistants to support broader team goals
 </li>
 <li>
 Problem solving &ndash; anticipate and resolve challenges with initiative and efficiency, proactively identifying ways to enhance workflows and team efficiency
 
 
 </li>
 </ul>
 
 What You Need To Succeed
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree or equivalent work experience
 </li>
 <li>
 5+ years of experience in coordination, administrative or operations capacity
 </li>
 <li>
 Experience supporting executives at high levels; ability to quickly build relationship with the leaders you support and learn what is important to their success; understand the rhythm and partners strategically with them
 </li>
 <li>
 Previous experience supporting an Enterprise Sales organization in a high-tech environment a plus
 </li>
 <li>
 Strong proficiency in Microsoft Office (Teams, Outlook, Word, Excel, and PowerPoint), Slack, and familiarity with Concur or other expense-reporting software
 </li>
 <li>
 Ability to work autonomously and prioritize work, handle frequent interruptions, changing priorities and remain flexible and calm under pressure
 </li>
 <li>
 Positive, proactive and can-do attitude in a fast-paced, constantly evolving global environment
 </li>
 <li>
 Excellent interpersonal, written, and verbal communication skills
 </li>
 <li>
 Handles confidential information with integrity and exercises discretion
 </li>
 <li>
 Eagerness to build a network with other administrative professionals at Adobe
 </li>
 <li>
 This role will be based out of our NYC office
 
 
 </li>
 </ul>
 
 About Adobe
 
 
 
 Adobe empowers everyone to create through innovative platforms and tools that unleash creativity, productivity and personalized customer experiences. Adobe&rsquo;s industry-leading offerings including Adobe Acrobat Studio, Adobe Express, Adobe Firefly, Creative Cloud, Adobe Experience Platform, Adobe Experience Manager, and GenStudio enable people and businesses to turn ideas into impact, powered by AI and driven by human ingenuity.
 
 
 Our 30,000+ employees worldwide are creating the future and raising the bar as we drive the next decade of growth. We&rsquo;re on a mission to hire the very best and believe in creating a company culture where all employees are empowered to make an impact. At Adobe, we believe that great ideas can come from anywhere in the organization. The next big idea could be yours.
 
 
 
 Let&rsquo;s Adobe together
 
 
 
 At Adobe, we believe in creating a company culture where all employees are empowered to make an impact. Learn more about Adobe life, including our values and culture, focus on people, purpose and community, Adobe for All, comprehensive benefits programs, the stories we tell, the customers we serve, and how you can help us advance our mission of empowering everyone to create.
 
 
 Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other protected characteristic. Learn more.
 
 
 Adobe aims to make our Careers website and recruiting process accessible to any and all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, email accommodations@adobe.com or call +1 408-536-3015.
 
 
 
 AI Use Guidelines for Interviews:
 
 
 
 Our interviews are designed to reflect your own skills and thinking. The use of AI or recording tools during live interviews is not permitted unless explicitly invited by the interviewer or approved in advance as part of a reasonable accommodation. If these tools are used inappropriately or in a way that misrepresents your work, your application may not move forward in the process.
 
 
 At Adobe, we empower employees to innovate with AI &mdash; and we look for candidates eager to do the same. As part of the hiring experience, we provide clear guidance on where AI is encouraged during the process and where it&rsquo;s restricted during live interviews. See how we think about AI in the hiring experience.
 
 
 
 Expected Pay Range:
 
 
 
 Our compensation reflects the cost of labor across several  U.S. geographic markets, and we pay differently based on those defined markets. The U.S. pay range for this position is $75,800 -- $157,650 annually. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.
 
 
 In New York, the pay range for this position is $108,900 - $157,650
 
 
 At Adobe, for sales roles starting salaries are expressed as total target compensation (TTC = base + commission), and short-term incentives are in the form of sales commission plans. Non-sales roles starting salaries are expressed as base salary and short-term incentives are in the form of the Annual Incentive Plan (AIP).
 
 
 In addition, certain roles may be eligible for long-term incentives in the form of a new hire equity award.
 
 
 
 State-Specific Notices:
 
 
 
 
 California:
 
 
 
 
 Fair Chance Ordinances
 
 
 
 Adobe will consider qualified applicants with arrest or conviction records for employment in accordance with state and local laws and &ldquo;fair chance&rdquo; ordinances.
 
 
 
 Colorado:
 
 
 
 
 Application Window Notice
 
 
 
 If this role is open to hiring in Colorado (as listed on the job posting), the application window will remain open until at least the date and time stated above in Pacific Time, in compliance with Colorado pay transparency regulations. If this role does not have Colorado listed as a hiring location, no specific application window applies, and the posting may close at any time based on hiring needs.
 
 
 
 Massachusetts:
 
 
 
 
 Massachusetts Legal Notice
 
 
 
 It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
</div>

Robert Half

<div>
 We are looking for a Senior Administrative Assistant to provide exceptional support to executive leaders in a fast-paced, detail-oriented environment. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively. As part of the team, you will play a critical role in ensuring smooth administrative operations while demonstrating discretion. This is a long-term contract position based in New York, New York.
 
 
 Responsibilities:
 
 &bull; Coordinate and manage complex calendars, ensuring seamless scheduling for executive leaders.
 
 &bull; Arrange and oversee travel bookings, including flights, accommodations, and itineraries.
 
 &bull; Prepare and process expense reports using Concur software with accuracy and efficiency.
 
 &bull; Provide administrative support to multiple executives, including Managing Directors, Directors, and Associates.
 
 &bull; Maintain a high standard in all interactions, ensuring effective communication and adherence to business etiquette.
 
 &bull; Facilitate internal communication using tools like Slack, ensuring timely updates and collaboration.
 
 &bull; Assist in creating basic PowerPoint presentations when necessary.
 
 &bull; Handle conference calls and meetings, ensuring they run smoothly and are well-organized.
 
 &bull; Manage import and export documentation with precision and attention to detail.
 
 &bull; Support the team in various administrative tasks to ensure operational efficiency.
 
 &bull; Minimum of 3 years of experience in administrative support roles, preferably in financial services, private equity, or investment environments.
 
 &bull; Proficiency in using Concur for expense and travel management.
 
 &bull; Familiarity with Slack for internal communication and collaboration.
 
 &bull; Basic understanding of PowerPoint for occasional presentation creation.
 
 &bull; Strong organizational skills with the ability to multitask in a fast-paced setting.
 
 &bull; Excellent communication and interpersonal skills, with a focus on professionalism.
 
 &bull; Prior experience supporting multiple senior executives is highly valued.
 
 &bull; Ability to work independently while managing competing priorities effectively.
 
 TalentMatch
 
 &reg;
 
 
 
 
 Robert Half is the world&rsquo;s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
 
 
 
 
 Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
 
 
 
 
 All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
 
 
 
 
 &copy; 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking &ldquo;Apply Now,&rdquo; you&rsquo;re agreeing to Robert Half&rsquo;s Terms of Use and Privacy Notice.
 
</div>

Sr. Administrative Assistant

Global Impact Investing Network

<div>About the organization
The Global Impact Investing Network, Inc. (GIIN) is the leading industry body for impact investing. Since 2009, the GIIN has worked to increase the scale and effectiveness of impact investing to solve systemic problems facing people and the planet. With approximately 450 members across six continents, the GIIN serves as a hub for innovation, ideas and information to help investors build a more sustainable, inclusive and resilient world. Learn more at thegiin.org.
About the position
The Senior Executive Assistant will provide administrative and operational support to the Executive Office, working with the Executive Assistant. This is an in-person position at our office in Lower Manhattan. 
 
The Senior Executive Assistant will support a team of 3-4 executives. They will work with the Executive Assistant to lead management of schedules and calendars, being both responsive and proactive in maximizing the Executive Team members time, in close coordination with the Chief of Staff (COS). They will inform and implement decisions with guidance from the Executive Team, as relevant and based on each executives preferences. They will help manage travel, schedule meetings, and host guests as directed. They will promptly and correctly support Executive Office administration, including submission of expenses, meeting organization (in-person and virtual), key relationship support and other tasks that help ensure the GIINs executive staff have what they need to serve internal and external stakeholders well, in support of our organizational mandate. They will provide guidance and support to the Executive Assistant, and assign relevant tasks to ensure work is delivered in alignment to timelines and priorities. 
 
In addition, the Senior Executive Assistant will work independently to organize and complete special projects, and will occasionally assist with high-level general office management requests as needed. They will actively participate in office life, helping fellow team members and collaborating across functions. 
 
Position description 
Responsibilities include: 
<ul><li>
Provide general administrative support to 3-4 executives, including managing calendars and correspondence, editing and drafting documents, compiling and submitting expense reports, preparing meeting agendas and minutes as directed, and other support functions as needed.</li><li>
Prepare business documents, including memos, letters, vendor contracts and emails.</li><li>
Coordinate closely with the Chief of Staff and Executive Assistant regarding workflow, prioritization and planning.</li><li>
Manage and delegate workflow to the Executive Assistant as required and as relevant, providing a supportive learning environment for the EA.</li><li>
Maintain mindful gatekeeping guidelines to manage calendars for the executives as needed/directed, and helping to ensure schedules are followed and respected.</li><li>
Communicate efficiently and, often quickly, with the CEO, Executive team, and Chief of Staff regarding calendar changes, upcoming commitments and responsibilities, suggesting solutions as needed and following up appropriately. Keep executives and Chief of Staff informed of upcoming commitments and responsibilities, following up appropriately.</li><li>
In close collaboration with the Executive Assistant and Chief of Staff, support the Executive Office as needed in preparing for and supporting Board of Directors meetings, maintaining established and developing processes to ensure efficiency, accuracy and strict confidentiality.</li><li>
Maintain high standards of professionalism, confidentiality, sensitivity and decorum, ensuring that all interactions and communications reflect the Executive Offices expectations and strategic objectives.</li><li>
Support the research, prioritization, and follow up on incoming issues and concerns including those of a sensitive or confidential nature, as directed by the Executive Office in close coordination with the EA and COS.</li><li>
Maintain consistently evolving appropriate business sense aligned with the objectives of the Executive Office as to when to act independently vs. when to ask for direction.</li><li>
Oversee the completion of critical deliverables and special projects accurately and on time as directed by the Executive Office, often involving complex business relationships requiring strict confidentiality.</li><li>
Work with the EA as needed to mindfully resolve calendar conflicts inline with Executive Office strategic objectives.</li><li>
When directed by the COS or executive team, communicate clearly,accurately and efficiently to protect and maintain relationships with important stakeholders including donors/partners and their support staff, GIIN colleagues, the Board of Directors and all others on behalf of the Executive Office.</li><li>
Support good data hygiene and management through meticulous data entry and organization, especially using SharePoint, Salesforce, and Outlook calendar/contact management.</li><li>
Provide back-up support to the operations team as needed.</li><li>
Other duties as needed</li></ul>
Candidate profile
The Senior Executive Assistant must be an empathetic, resourceful, down-to-earth and highly responsible professional with a flexible, collaborative spirit and a personal sense of ownership regarding their position. In addition, they must be approachable, friendly and enjoy working in a small office, eager to contribute to a mission-oriented, results-driven, and community based work environment.
The ideal candidate should have at least 5-7 years of experience providing office support, ideally to executive-level staff, demonstrating an ability to consistently employ impeccable judgment and discretion in all situations. They will have prior experience in managing multiple priorities and will work well under pressure. They will be pragmatic, process-oriented problem solvers who can often operate independently, or proactively seek direction/help as needed. They will handle a wide variety of activities and confidential matters with kindness, respect and discretion. The Senior Executive Assistants work and orientation will reflect the professionalism and values of the Executive Office and the GIIN as an organization, internally within our community as well as externally as a global leader in impact investing.
They must be a calm, confident team player with excellent organizational skills, multi-tasking abilities, and high personal standards. A sense of humor and commitment to the GIIN values and culture are essential. The Senior Executive Assistant will report to the Chief of Staff, as well as to the individual executive team members.
Qualifications<ul><li>
A minimum of five to seven years of experience providing direct administrative support, preferably to C-Level executives.</li><li>
Associates degree or higher is preferred.</li><li>
Strong organizational skills and abilities to perform and prioritize multiple tasks seamlessly with relentless attention to detail.</li><li>
Project management experience preferred.</li><li>
Proven interpersonal skills and the ability to build relationships with stakeholders, including senior external partners, donors, other service providers, and GIIN staff members at all levels.</li><li>
Entrepreneurial work approach, with an enthusiasm for growth within a fast-paced environment.</li><li>
Ability to handle confidential information with complete discretion and be mindful in prioritizing competing demands.</li><li>
Excellent written and verbal skills.</li><li>
Strategic-minded support approach, proactively seeking opportunities and proposing solutions to problems.</li><li>
Interpersonal skills to thrive in a small team environment. Proven team player eager to work both independently and collaboratively.</li><li>
Proficiency with Microsoft Office applications (Word, Excel, Outlook, PowerPoint). Familiarity with SharePoint, Slack, Asana and Salesforce is a plus, and overall mindset oriented to learning new software and technology.</li><li>
Engaged approach regarding the objectives and priorities of the Executive Office and a willingness to learn new skills.</li><li>
Alignment in thought and action with GIINs values:https://thegiin.org/values-and-guiding-principles</li><li>
Commitment to human dignity, justice, fairness, and respect. The GIIN considers the values of human dignity, fairness, justice and respect to be central to the work it does as a champion of impact investing. The GIIN believes that upholding these ideals is a global imperative and is an essential purpose of impact investing. While the challenges associated with these values are experienced differently across cultures, nations, and societies, they are fundamental to a shared human experience and the building of strong communities, a healthy world, and a sustainable future for all people. Successful candidates will be committed to continuous learning about human dignity, justice, fairness, and respect and how to manifest these principles in the workplace.</li></ul>
Location
This position will be based in our New York City office year-round and is not eligible to participate in the GIINs hybrid work model. Candidates must possess valid authorization to work in the United States that does not require employment visa sponsorship.
Compensation
The GIIN is committed to pay equity. The salary range for this role is between $75,000 &ndash; $82,000, with an excellent benefits package. Exact salary depending on experience.
We aim to offer competitive salaries and benefits and are committed to fairness, trust, and consistency in compensation. Basing compensation on someones willingness and ability to negotiate or on their prior salary can lead to unfair outcomes in how people are paid, particularly for individuals experiencing barriers. Therefore, we do not ask for prior pay history from our candidates and our offer-making process is negotiation-free for salaries and benefits.
To apply
Please apply with your cover letter and CV here.
No phone calls please. Only qualified candidates will be contacted. The GIIN is an Equal Opportunity Employer.</div>

Senior Executive Assistant, Executive Office

Gabriel&Co

Job Title: Executive Assistant to the CEOLocation: New York, NY (In-Office &ndash; 5 Days per Week)Company: Gabriel &amp; Co.Compensation Range: $90k to $110kAbout Gabriel &amp; Co.Gabriel &amp; Co. is a New York&ndash;based approachable luxury jewelry brand with a reputation for craftsmanship, innovation, and strong partnerships with independent retailers. As a vertically integrated company with global reach, we design, manufacture, and distribute fine jewelry collections that combine timeless elegance with modern design.Position OverviewGabriel &amp; Co. is seeking a highly organized, proactive, and polished Executive Assistant to the CEO to support the day-to-day operations of the Chief Executive Officer. This role is ideal for someone who thrives in a fast-paced environment, enjoys managing complex schedules and projects, and serves as a trusted partner to senior leadership.The Executive Assistant will play a critical role in ensuring the CEO operates efficiently by managing professional and personal priorities, coordinating travel and logistics, supporting special projects, and serving as the primary host for visitors to the Gabriel &amp; Co. headquarters.This role requires strong attention to detail, exceptional communication skills, discretion, and the ability to anticipate needs before they arise.Key ResponsibilitiesExecutive Support<ul><li>Manage the CEO&rsquo;s professional and personal calendar, including scheduling meetings, appointments, and events.</li><li>Coordinate domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries.</li><li>Prioritize and manage incoming requests to ensure the CEO&rsquo;s time is used effectively.</li><li>Prepare materials, presentations, and briefing documents for meetings.</li><li>Assist with follow-ups and coordination on key projects and initiatives led by the CEO.</li><li>Handle confidential information with discretion and professionalism.</li></ul>Office &amp; Reception Management<ul><li>Serve as the first point of contact for visitors at Gabriel &amp; Co.&rsquo;s headquarters.</li><li>Manage the reception desk, greeting guests, coordinating meeting logistics, and ensuring a welcoming office environment.</li><li>Coordinate conference room scheduling and meeting setup.</li><li>Manage office logistics related to executive meetings and guests.</li></ul>Communication &amp; Coordination<ul><li>Act as a liaison between the CEO and internal teams, external partners, and clients.</li><li>Draft and manage professional correspondence on behalf of the CEO.</li><li>Ensure clear and timely communication across departments.</li><li>Track key action items and ensure follow-through on commitments.</li></ul>Personal &amp; Administrative Support<ul><li>Assist with personal scheduling, appointments, and travel logistics for the CEO as needed.</li><li>Support personal administrative tasks to ensure seamless coordination between professional and personal obligations.</li><li>Manage expense reporting and related administrative tasks.</li></ul>Qualifications<ul><li>5+ years of experience supporting a senior executive or CEO.</li><li>Exceptional organizational and time management skills.</li><li>Strong written and verbal communication skills.</li><li>Ability to manage multiple priorities while maintaining attention to detail.</li><li>Professional demeanor with strong interpersonal skills.</li><li>High level of discretion and confidentiality.</li><li>Proactive mindset with the ability to anticipate needs.</li><li>Proficiency in Microsoft Office, Google Workspace, and calendar management tools.</li></ul>Pay: $90,000.00 - $110,000.00 per yearBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Employee discount</li><li>Health insurance</li><li>Health savings account</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Experience:<ul><li>senior executive/CEO executive assistant: 5 years (Required)</li></ul>Ability to Commute:<ul><li>New York, NY 10036 (Required)</li></ul>Work Location: In person

Executive Assistant to the CEO

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Senior Executive Assistant, Executive Office

Executive Assistant to the CEO