administrative specialist (department of medicine, chairmans office)

administrative specialist, ovde (school of medicine, office of the dean)

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clinical reimbursement coordinator, rn Jobs in Baltimore

clinical reimbursement coordinator, rn

administrative coordinator (temporary) Jobs in Baltimore

administrative coordinator (temporary)

administrative specialist (department of medicine, chairmans office) Jobs in Baltimore

administrative specialist, ovde (school of medicine, office of the dean) Jobs in Baltimore

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regional director of operations

sr administrative coordinator school of medicine central finance

Johns Hopkins University

<div>We are seeking a Sr. Administrative Coordinator to support the Executive Director for Financial Planning and Operations, Sr. Director of Finance Analytics, and their teams within the Johns Hopkins University School of Medicine. This highly visible role provides executive level administrative support, including complex calendar management, coordination across senior leaders, and proactive oversight of administrative activities that enable the team to operate effectively. The ideal candidate is professional, highly organized, proactive, adaptable, and experienced in supporting senior leaders in a fast-paced environment while balancing multiple priorities with discretion and independence. 
The Sr. Administrative Coordinator will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit or program. This position may provide support for fiscal and budget management for the assigned area, and provide project support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders. The responsibilities of this role require significant collaboration and coordination with others. 
Specific Duties &amp; Responsibilities<ul><li>
Plan, support, and organize daily activities of the office, unit or program.</li><li>
Provide complex administrative, project, and calendar support to a Dean, Associate Dean, Department Chair, program leadership or comparable business leaders.</li><li>
Manage team and/or assigned leaders&rsquo; calendars; plan and schedule meetings and coordinate associated logistics.</li><li>
Support the administration of the department/unit's budget, including monitoring and tracking expenses, budget reconciliation, resolving issues, and assisting with developing budget projections, collecting information for budget development.</li><li>
May represent department management in appropriate circumstances within the scope of the position&rsquo;s responsibility and purview.</li><li>
Independently develop and manage complex and key administrative projects (databases, reports, grant proposals, office workflow, records control, course materials).</li><li>
Coordinate purchasing processes; process various department bills and reconcile accounts.</li><li>
Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for high-level meetings. Record and draft minutes, monitor and follow-up on action items.</li><li>
Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.</li><li>
May serve as the liaison or office contact with facilities or other service providers.</li><li>
Identify and resolve administrative problems and issues.</li><li>
Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, personnel requirements).</li><li>
Develop and recommend administrative processes/procedures to ensure efficiency in general office operations, interpret and communicate operating policies.</li><li>
Develop and produce reports.</li><li>
Assist with preparation of presentations.</li><li>
Assist with planning special events/functions, including workshops, conferences, etc.</li><li>
Coordinate preparation, set up and logistics for department/office events/functions.</li><li>
May perform some non-routine and confidential administrative functions.</li><li>
Coordinate work assignments of students and/or temporary office support, as needed.</li><li>
Other duties as assigned.</li></ul> 

Minimum Qualifications 
<ul><li>
High school diploma or graduation equivalent.</li><li>
Four years of related experience.</li><li>
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.</li></ul> 

Preferred Qualifications 
Technical Qualifications &amp; Specialized Certifications<ul><li>
Highly proficient with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint.</li></ul> 
Technical Skills &amp; Expected Level of Proficiency<ul><li>
Calendar Management - Intermediate</li><li>
Event Coordination - Intermediate</li><li>
Financial Administration - Intermediate</li><li>
Interpersonal Skills - Intermediate</li><li>
Meeting Coordination - Intermediate</li><li>
Office Procedures - Intermediate</li><li>
Oral and Written Communications - Intermediate</li><li>
Organizational Skills - Intermediate</li><li>
Project Management - Developing</li><li>
Report Writing - Intermediate</li></ul> 
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. 
Classified Title: Sr. Administrative Coordinator
 
Role/Level/Range: ATO 37.5/03/OF
 
Starting Salary Range: $21.25 - $36.90 HRLY ($60,424 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Mon-Fri, 8.30am-5.00pm 
FLSA Status: Non-Exempt 
Location: Hybrid/School of Medicine Campus 
Department name: SOM Admin Finance FP&amp;O
 
Personnel area: School of Medicine</div>

Sr. Administrative Coordinator (School of Medicine - Central Finance)

<div>The Department of Genetic Medicine is seeking a Research Project Coordinator who will administratively coordinate research protocol implementations, typically for a single study. Will ensure efficient logistical implementation of the study activities and provide administrative support for all related issues. 
Specific Duties &amp; Responsibilities<ul><li>
Coordinate all activities of a research study to ensure validity of findings.</li><li>
Work with the Principal Investigator or senior research staff to develop operational plans to meet research goals.</li><li>
Develop tools and procedures for data collection and study processes.</li><li>
Collect and organize data per study requirements, e.g. participant interviews, administer questionnaires; conduct background research, laboratory processing, etc.</li><li>
Ensure adherence to protocols and procedures.</li><li>
Assist with setup of data collection system and enter and organize data.</li><li>
Oversee record management for research study.</li><li>
Oversee budget expenditures for study operations.</li><li>
Assist in coordinating study meetings.</li><li>
Participate in study meetings and provide updates on protocol implementation status and make recommendations on operational issues.</li><li>
Conduct literature searches to provide background information.</li><li>
Other duties as assigned.</li></ul> 

Minimum Qualifications 
<ul><li>
Bachelor&rsquo;s Degree in a related field.</li><li>
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.</li></ul> 

Preferred Qualifications 
Technical Skills &amp; Expected Level of Proficiency<ul><li>
Administrative Skills - Awareness</li><li>
Clinical Trial Management System - Awareness</li><li>
Data Entry - Awareness</li><li>
Interpersonal Skills - Awareness</li><li>
Literature Reviews - Awareness</li><li>
Oral and Written Communications - Awareness</li><li>
Organizational Skills - Awareness</li><li>
Project Coordination - Awareness</li><li>
Research and Analytical Skills - Awareness</li></ul> 
Classified Title: Research Project Coordinator 
Role/Level/Range: ACRO40/E/03/CD
 
Starting Salary Range: $17.20 - $30.30 HRLY ($57,000 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: M-F, 8:30 to 5pm (business hrs though flexible) 
FLSA Status: Non-Exempt 
Location: Hybrid/School of Medicine Campus 
Department name: SOM Genetics Greenberg Ctr Skel Dysplasi
 
Personnel area: School of Medicine</div>

Research Project Coordinator (Genetic Medicine)

<div>The Johns Hopkins University School of Medicine is seeking an Administrative Specialist, OVDE to support the Office of the Vice Dean for Education. The Office of the Vice Dean for Education (OVDE) oversees all of the educational programs within the School of Medicine (SOM). This includes, but is not limited to, over 4,000 students and learners enrolled in SOM degree seeking programs (i.e.: MD, PhD, master's and dual-degree MD-PhD); graduate medical education (i.e.: residents and clinical fellows); postdoctoral research fellows; online programs; continuing medical education and others. OVDE has approximately 17 associate and assistant deans, 18 directors and 100 staff who all work to support the various students and learners. 
 
This position will report to the Vice Dean for Education. They will also provide administrative support for the OVDE Administrator. The position will be required to work closely with all the dean and director positions in OVDE. 
The Administrative Specialist provides varied administrative support ranging from standard to complex for an individual, group, and/or unit requiring high level expertise and independent decision making. Works on administrative assignments that require research, initiative, independent discretion, and specialized knowledge and abilities. Leads or assists with ad-hoc or recurring projects. Responsibilities require significant collaboration and coordination with others within and outside of the unit and extensive knowledge of the organization. 
Specific Duties &amp; Responsibilities<ul><li>
Independently manage complex calendars and meeting schedules based on an understanding of shifting priorities.</li><li>
Provide preparation for meetings, presentations, and discussions by gathering critical details to facilitate timely responses and task management.</li><li>
Staff management and team meetings, and follow-up on action items.</li><li>
Anticipate departmental needs by prioritizing incoming work to ensure timely and effective resolution and following up with deadlines, drafts, reminders.</li><li>
Lead or significantly contribute to recurring or ad-hoc projects, including providing support or guidance to other staff.</li><li>
Assist with planning and conduct of events as needed.</li><li>
Perform general office management necessary for efficient operations. e.g. assisting with space issues, room reservation requests, technology needs, etc.</li><li>
Ensure timely processing and submission of travel reimbursements, online payments, purchase orders, and non-employee expense reimbursements.</li><li>
Locate and compile information to format and produce reports, graphs, tables, records, and other sources of information.</li><li>
Responsible for answering questions, providing guidance, and disseminating information.</li><li>
Interpret and communicate operating policies.</li><li>
Proactively identify and assist with the resolution of administrative problems.</li><li>
Maintain high-level knowledge of the informal and formal department goals, standards, policies, and procedures including familiarity with other departments in the school/division.</li><li>
Other duties as assigned.</li></ul> 
In addition to the duties described above<ul><li>
Serve as the search coordinator for all OVDE leadership position searches.</li><li>
Provide administrative support to other OVDE offices for large annual events on a recurring basis, such as SOM Convocation, Medical Student Second Look Weekend, GME Second Look Weekend, etc.</li><li>
Provide administrative and project support for the International Medical Education Office.</li><li><ul><li>
Manage the IIME Travel Card.</li><li>
Report and track visiting medical students in coordination with the Registrar's Office.</li><li>
Invoice responsibility for Visiting Medical Student agreements and the BVU sponsored project.</li></ul></li><li>
Assist with OVDE space management needs and submit work orders for education space.</li><li>
Other tasks and special projects as assigned, including providing back-up administrative coverage for other administrative support staff, or other OVDE office deans/directors as needed.</li></ul> 

Minimum Qualifications 
<ul><li>
Bachelor's Degree.</li><li>
Four years of progressively responsible administrative experience, with experience working on special projects and assignments.</li><li>
Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.</li></ul> 

Preferred Qualifications 
Technical Qualifications &amp; Specialized Certifications
Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint. 
<ul><li>
</li></ul> 
Technical Skills &amp; Expected Level of Proficiency<ul><li>
Calendar Management - Advanced</li><li>
Financial Administration - Advanced</li><li>
Interpersonal Skills - Advanced</li><li>
Meeting Coordination - Advanced</li><li>
Office Procedures - Advanced</li><li>
Oral and Written Communications - Advanced</li><li>
Organizational Skills - Advanced</li><li>
Report Writing: Intermediate</li></ul> 
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. 
Classified Title: Administrative Specialist 
Job Posting Title (Working Title): Administrative Specialist, OVDE (School of Medicine, Office of the Dean)
 
Role/Level/Range: ATP/03/PC
 
Starting Salary Range: $53,800 - $94,400 Annually ($74,100 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: Mon-Fri, 8.30am-5.00pm 
FLSA Status: Exempt 
Location: Hybrid/School of Medicine Campus 
Department name: SOM Admin Exec Off Gen Administration
 
Personnel area: School of Medicine</div>

Administrative Specialist, OVDE (School of Medicine, Office of the Dean)

<div>Researchers at Johns Hopkins University conduct clinical trials and clinical studies to discover new ways to prevent and treat diseases and other health problems. We are seeking a Clinical Research Coordinator who will administratively coordinate clinical protocol implementation, typically for a single study. Will ensure efficient logistical implementation of the study activities and provide administrative support for research-related regulatory issues. 
Specific Duties &amp; Responsibilities<ul><li>
Coordinate all activities of a clinical research study to ensure adherence to protocol and validity of findings.</li><li>
Participate in clinical study start-up meetings.</li><li>
Assist research nurses, study coordinators, principal investigators, and other study personnel in executing protocol-related activities.</li><li>
Explain the study background and rationale for the research to potential and current participants</li><li>
Contribute to the development of recruitment strategies for participants for assigned study.</li><li>
Implement a variety of techniques for recruitment as appropriate, e.g., print and web-based advertisements, contact referring physicians, participate in community events, etc.</li><li>
Independently conduct the consenting process or ensure consent is obtained on appropriate participants.</li><li>
Schedule participants for required activities and provide any special instructions prior to upcoming tests/exams.</li><li>
Serve as liaison to study participants.</li><li>
Assist with setup of the data collection system and enter and organize data.</li><li>
Assist in coordinating study meetings.</li><li>
Participate in study meetings and provide updates on protocol implementation status and make recommendations on operational issues.</li><li>
Assist with the preparation of submissions to the Institutional Review Board (IRB)</li><li>
Liaison with IRB on administrative matters and facilitate communications with the PI.</li><li>
Conduct literature searches to provide background information.</li><li>
Obtain and maintain excellent operating knowledge of assigned clinical protocol, clinical equipment, and clinical computer systems.</li><li>
Oversee budget expenditures for study operations.</li><li>
Other duties as assigned.</li></ul> 

Minimum Qualifications 
<ul><li>
Bachelor's Degree in a related field.</li><li>
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.</li></ul> 

Preferred Qualifications 
<ul><li>
Related undergraduate or work experience in human subjects research.</li></ul> 
Technical Skills &amp; Expected Level of Proficiency<ul><li>
Attention to Detail - Awareness</li><li>
Clinical Trial Management System - Awareness</li><li>
Data Entry - Awareness</li><li>
Data Collection and Reporting - Awareness</li><li>
Data Management and Analysis - Awareness</li><li>
Interpersonal Skills - Awareness</li><li>
Oral and Written Communications - Awareness</li><li>
Organizational Skills - Awareness</li><li>
Project Coordination - Awareness</li><li>
Regulatory Compliance - Awareness</li></ul> 
The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. 
Classified Title: Clinical Research Coordinator 
Role/Level/Range: ACRO37.5/03/CD
 
Starting Salary Range: $17.20 - $30.30 HRLY (Commensurate w/exp.) 
Employee group: Full Time 
Schedule: M-F 8:30 am - 5:00 pm 
FLSA Status: Non-Exempt 
Location: Johns Hopkins Bayview 
Department name: SOM Neuro Neuromuscular
 
Personnel area: School of Medicine</div>

Clinical Research Coordinator (Neurology)

Randstad USA

<div>
 
 Administrative Coordinator (Temporary)
 
 
 
 Location:
 
 Baltimore, MD (Hybrid)
 
 
 
 Pay Rate:
 
 $23.00 per hour
 
 
 
 Duration:
 
 3-Month Contract (Leave of Absence Cover)
 
 
 
 Schedule:
 
 32 hours per week | Monday &ndash; Friday, 8:30 AM &ndash; 5:00 PM
 
 
 
 Target Start Date:
 
 April 14, 2026
 
 
 
 
 
 
 Role Overview
 
 
 
 We are seeking a highly organized and collaborative
 
 Administrative Coordinator
 
 to support the Controller&rsquo;s office during a three-month leave of absence. This role is essential for maintaining the efficient daily operations of the department through high-level administrative support, office management, and seamless team coordination.
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Executive Support:
 
 Provide complex, high-level administrative assistance to the Controller and their direct reports.
 </li>
 <li>
 
 Calendar &amp; Logistics:
 
 Manage individual and team calendars, including scheduling meetings and coordinating all associated logistics.
 </li>
 <li>
 
 Financial Processing:
 
 Utilize
 
 SAP
 
 to process invoices and purchase orders accurately.
 </li>
 <li>
 
 Office Management:
 
 Plan and organize daily activities for the unit; manage the disbursement of office supplies upon delivery.
 </li>
 <li>
 
 Team Collaboration:
 
 Assist two Senior Administrative Coordinators with overflow tasks and special projects as needed.
 </li>
 <li>
 
 Communication:
 
 Manage a multi-line phone system; triage incoming calls, mail, faxes, and electronic communications in a professional and efficient manner.
 </li>
 </ul>
 
 
 Position Details &amp; Requirements
 
 
 <ul>
 <li>
 
 Hybrid Schedule:
 
 2 days/week onsite (
 
 Tuesday and Wednesday
 
 ); remaining days remote.
 </li>
 <li>
 
 Onsite Perks:
 
 Free parking is provided at the location.
 </li>
 <li>
 
 Experience:
 
 2+ years of related administrative experience is required.
 </li>
 <li>
 
 Education:
 
 High school diploma/GED required. (Additional education may substitute for experience per the JHU equivalency formula).
 </li>
 </ul>
 
 
 
 
 
 Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
 
 
 
 
 
 
 
 At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
 
 
 
 
 
 
 
 Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&amp;D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).
 
 
 
 
 
 
 
 This posting is open for thirty (30) days.
 
 
 
 
</div>

Administrative Coordinator (Temporary)

<div>We are currently seeking a Sr. Research Nurse to implement and oversee multiple, single-center and multi-site national studies as assigned for the division of Transplant Oncology and Infectious Disease (TOID). Our primary research is related to the use of novel organ sources to address the national organ shortage, such as HIV+ to HIV+ transplant under the HOPE Act. The Sr. Research Nurse should be someone who works well in a fast-paced collaborative atmosphere but can also maintain a high degree of independence. This position will report directly to the TOID Research Nurse Manager, Operational Manager, and Principal Investigator. 
DUTIES AND RESPONSIBILITIES 
Project Management 
Pre-study<ul><li>
 Anticipates research requirements for designated patient populations.</li><li>
 Collaborates in development &amp; writing of protocols and consent forms, as appropriate.</li><li>
 Collaborates in the development and preparation of regulatory documents as appropriate</li><li>
 Applies knowledge of study design to evaluate new protocols.</li><li>
 Applies knowledge of federal &amp; local regulations when evaluating new protocols.</li><li>
 Reviews &amp; assesses new protocols for clarity, thoroughness, logistical feasibility, maintaining subject safety, etc., for assigned protocols.</li><li>
 Collaborates in the determination of roles &amp; responsibilities of research team members in the implementation of assigned trials.</li><li>
 Evaluates the impact on &amp; availability of resources for assigned clinical trials.</li><li>
 Lists &amp; clarifies concerns &amp; questions about new protocols with Research Nurse Manager and PI. Proposes &amp; negotiates alternatives to improve protocol implementation.</li></ul> 
Pre-initiation<ul><li>
Collaborates in the design of appropriate methods for the collection of data required for assigned trials.</li><li>
Oversees &amp; collaborates in development of study tools, including data collection forms, eligibility checklists, preprinted orders, &amp; distribution of the protocol on the Web Library and Internet (where applicable).</li><li>
Develops study-specific CRFs.</li><li>
Participates in the development of study-specific databases, assuring clinical data is appropriate for answering study-specific endpoints.</li><li>
Develops study-specific laboratory and operational manuals.</li><li>
Oversees that regulatory requirements are met for designated studies.</li><li>
Assures compliance with local, national, and international regulatory standards; as appropriate, prepares &amp; submits required regulatory documents.</li><li>
Develop training materials for assigned studies/projects.</li><li>
Monitors for and notifies PI of IRB approval/request for further information as appropriate.</li><li>
Determines that IRB approval has been received before initiation of research activity.</li><li>
Represents the department at research and protocol initiation meetings.</li><li>
Assures that all elements of a trial are in place before activating sites.</li><li>
Participates in communications with protocol sponsors, NCI, and the cooperative group and coordinates plans to address issues with the PI.</li></ul> 
Recruitment &amp; enrollment<ul><li>
Responsible for evaluating and assuring recruitment and study/project goals are met by the research team and participating sites.</li><li>
Responsible for the development of recruitment strategies to ensure patient accrual within protocol timeframes.</li><li>
Prepares and presents study-specific updates to Research Nurse Manager, Operations Manager, and Investigators as requested. Identify and provide recommendations to remediate issues of concern.</li></ul> 
Data Management/Document maintenance<ul><li>
Ensures collection of pertinent data from internal &amp; external sources &amp; monitors compliance with requirements of assigned clinical trials.</li><li>
Applies clinical/pharmacological knowledge to ensure that safety reporting processes for assigned studies are implemented and maintained.</li><li>
Prepares and submits protocol amendments and revisions as appropriate.</li><li>
Demonstrates ability to manage multiple projects at different stages of the clinical research process.</li><li>
Demonstrates ability to integrate new clinical trials with current research activity.</li></ul> 
Quality Assurance<ul><li>
Evaluates outcomes of clinical trials.</li><li>
Monitors external sites' compliance with required study procedures &amp; GCP standards.</li><li>
Performs/monitors ongoing data analysis regarding clinical research studies, including toxicities, dose modifications, dose levels, adverse reactions, &amp; response.</li><li>
Assumes responsibility for specific QA activities for research teams (i.e., participates in institutional QA process).</li><li>
Participates in sponsor/cooperative group/internal audits/monitoring.</li><li>
Assists with development &amp; review of TOID SOPs for the performance of clinical research.</li><li>
Maintains records of correspondence of faxes, e-mails, IRB/JCCI submissions, FDA submissions, etc.</li></ul> 
Staff Education<ul><li>
Participates in the orientation process for new Clinical Research Nurses and Clinical Research Coordinators, including the mentoring and management of other clinic personnel to promote quality, safety, and excellence in care.</li><li>
Coordinates and/or presents continuing education/in-service programs for Clinical Research Nurses, Clinical Associates, Data Managers, and others involved in the research process.</li><li>
Attends and participates in in-service and external trainings, workshops, conferences, and other relevant programs for professional growth and development.</li></ul> 
Other<ul><li>
Collaborates with other members of the research team in preparing study results for presentation/publication.</li><li>
Authors/coauthors manuscripts for publication in the nursing literature and/or presentation at conferences related to areas of expertise.</li><li>
Identifies nursing research questions related to protocol populations/issues and, with assistance, collaboration, and appropriate financial support, implements nursing research within departmental priorities.</li><li>
Takes advantage of opportunities to make presentations in the local community regarding research projects, areas of expertise, etc.</li></ul> 

Minimum Qualifications 
<ul><li>
Individual must be a registered nurse, licensed in the State of Maryland</li><li>
Minimum of two years of experience in the specialty or a related area required.</li></ul> 
Classified Title: Sr. Research Nurse
 
Role/Level/Range: ACRP/04/MF
 
Starting Salary Range: $38.51 - $67.53 HRLY ($80,000 targeted; Commensurate w/exp.) 
Employee group: Casual / On Call 
Schedule: flexible 
FLSA Status: Exempt 
Location: Remote 
Department name: SOM DOM Infectious Disease
 
Personnel area: School of Medicine</div>

Sr. Research Nurse (DOM Infectious Disease)

<div>We are seeking an Administrative Specialist who will provide varied administrative support ranging from standard to complex for an individual, group, and/or unit requiring high level expertise and independent decision making. Works on administrative assignments that require research, initiative, independent discretion, and specialized knowledge and abilities. Leads or assists with ad-hoc or recurring projects. Responsibilities require significant collaboration and coordination with others within and outside of the unit and extensive knowledge of the organization. 
Specific Duties &amp; Responsibilities<ul><li>
Independently manage complex calendars and meeting schedules based on an understanding of shifting priorities.
</li><li>Provide preparation for meetings, presentations, and discussions by gathering critical details to facilitate timely responses and task management.
</li><li>Support staff management and team meetings and provide follow-up on action items.</li><li>
Anticipate departmental needs by prioritizing incoming work to ensure timely and effective resolution and following up with deadlines, drafts, reminders.</li><li>
Lead or significantly contribute to recurring or ad-hoc projects, including providing support or guidance to other staff.</li><li>
Assist with planning and conduct of events as needed.</li><li>
Perform general office management necessary for efficient operations. e.g. assisting with space issues, room reservation requests, technology needs, etc.</li><li>
Ensure timely processing and submission of travel reimbursements, online payments, purchase orders, and non-employee expense reimbursements.</li><li>
Locate and compile information to format and produce reports, graphs, tables, records, and other sources of information.</li><li>
Responsible for answering questions, providing guidance, and disseminating information.</li><li>
Interpret and communicate operating policies.</li><li>
Proactively identify and assist with the resolution of administrative problems.</li><li>
Maintain high-level knowledge of the informal and formal department goals, standards, policies, and procedures including familiarity with other departments in the school/division.</li><li>
Other duties as assigned.</li></ul> 
Technical Qualifications &amp; Specialized Certifications
Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint. 
<ul><li>
</li></ul> 
Technical Skills &amp; Expected Level of Proficiency<ul><li>
Calendar Management - Advanced</li><li>
Financial Administration - Advanced</li><li>
Interpersonal Skills - Advanced</li><li>
Meeting Coordination - Advanced</li><li>
Office Procedures - Advanced</li><li>
Oral and Written Communications - Advanced</li><li>
Organizational Skills - Advanced</li><li>
Report Writing - Intermediate</li></ul> 

Minimum Qualifications 
<ul><li>
Bachelor's Degree.</li><li>
Four years of progressively responsible administrative experience, with experience working on special projects and assignments.</li><li>
Additional education may substitute for required experience and additional related experience may substitute for required education beyond HS diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.</li></ul> 
Classified Title: Administrative Specialist
 
Role/Level/Range: ATP/03/PC
 
Starting Salary Range: $53,800 - $94,400 Annually ($74,100 targeted; Commensurate w/exp.) 
Employee group: Full Time 
Schedule: M-F 8:30-5:00 
FLSA Status: Exempt 
Location: Johns Hopkins Bayview 
Department name: SOM DOM General Admin Chairmans Offf 
Personnel area: School of Medicine</div>

Administrative Specialist (Department of Medicine, Chairmans Office)

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