administrative assistant

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senior executive assistant Jobs in New York

senior executive assistant

administrative assistant (external agency staff) Jobs in New York

executive administrative assistant Jobs in New York

executive administrative assistant

technical administrative assistant

Arctoris

Remote Administrative Assistant Job Overview Arctoris is a leading biotechnology company dedicated to accelerating drug discovery through the use of laboratory automation, robotics, and data science. Headquartered in Oxfordshire, England, we partner with pharmaceutical and biotech organisations worldwide to enhance the speed and quality of early-stage research. We are currently seeking a meticulous and highly organised Administrative Assistant to join our dynamic team. This is a remote position, open to candidates based in New York, United States. We are pleased to offer both Part-Time and Full-Time employment opportunities. The successful candidate will play a crucial role in ensuring the smooth and efficient operation of our administrative functions. Salary: $25 - $30 USD per hour Responsibilities * Manage calendars, schedule appointments, and coordinate meetings for senior staff across multiple time zones. * Handle incoming and outgoing communications, including emails and telephone calls, in a professional manner. * Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy. * Organise and maintain digital files and records, ensuring information is easily accessible. * Assist with the coordination of virtual company events and team meetings. * Provide general administrative support to various teams as required to facilitate operational efficiency. * Perform data entry tasks and assist with the management of company databases. * Handle confidential information with the utmost discretion. Qualifications * Proven experience as an Administrative Assistant, Virtual Assistant, or in a similar administrative role. * Exceptional organisational and time-management skills, with the ability to prioritise tasks effectively. * Excellent written and verbal communication skills with strong attention to detail. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other common office software. * The ability to work independently and proactively in a remote setting. * Familiarity with remote collaboration tools such as Slack, Zoom, or Microsoft Teams is desirable. * Previous experience in a technology or biotechnology environment would be an advantage but is not essential.

Remote Administrative Assistant- Part Time & Full Time

<div>Temporary Administrative Assistant - PR

We are looking to hire this temporary position immediately through December 2026. Depending on fit and performance, there may be an opportunity for the role to extend/become permanent.

A24 is seeking an organized, proactive Administrative Assistant to support our Global PR team, including the Global Head of PR. This role is critical to the smooth operation of the PR function and will work with other departments to ensure schedules, information flow, and team logistics are well-managed. While this position does not manage individual film or project campaigns, it plays a key role in enabling the team's effectiveness through coordination, organization, and day-to-day support.

Candidates who can work from our NY office are preferred, but we're open to remote work for the right candidate.

Responsibilities
<ul>
<li>Manage complex calendar and scheduling for Global Head of PR, including meetings across time zones.</li>
<li>Support overall PR team operations, working closely across all internal departments to streamline information such as team meeting coordination, scheduling, communication, travel, expenses, offsites, internal events (logistics, materials, notes), and shared documentation.</li>
<li>Coordinate internal and external meetings, prepare agendas as needed, and track follow-ups and action items.</li>
<li>Design, implement, and continuously improve technical tools and operational processes that drive efficiency across PR; proactively identify opportunities to streamline workflows, reduce redundancy, and evolve how information, approvals, and collaboration function long-term.</li>
<li>Serve as a point of contact for scheduling and logistical needs related to PR leadership.</li>
<li>Maintain up-to-date team trackers, distribution lists, quote grids, and organizational documents.</li>
<li>Support with festival submissions and screening coordination, in collaboration with broader PR and distribution teams</li>
<li>Help ensure messaging materials, calendars, and approvals are organized and accessible.</li>
<li>Work with PR accounting to process expenses, invoices, and purchase requests related to PR operations.</li>
<li>Assist with preparation of presentations, briefing documents, and internal reports as needed.</li>
<li>Anticipate needs, flag scheduling conflicts, and help resolve issues before they escalate.</li>
<li>Act proactively to create a more efficient environment for the team and internal departments to streamline communication and documentation.</li>
</ul>
Qualifications
<ul>
<li>1-3 years of experience in a coordination, administrative, or operations role</li>
<li>Exceptional organizational and time-management skills, with strong attention to detail</li>
<li>Proactive management with multiple priorities and shifting deadlines with a sense of urgency, while maintaining professionalism and calm demeanor</li>
<li>Strong written and verbal communication skills</li>
<li>High level of discretion and comfort working closely with senior leadership</li>
<li>Proficiency with Google Workspace, Microsoft Office, Zoom, and collaboration tools (e.g., Slack, project trackers)</li>
<li>Humble, diligent and resourceful</li>
</ul>
We are looking for diverse perspectives. A24 is an Equal Opportunity Employer and encourages applications from all kinds of candidates.

Our target hourly range for this role is between $22 to $24 per hour. We do not use formal job titles internally and similarly named positions may have different compensation levels. Actual starting hourly rate within the range will depend on various considerations, including: work experience, skills, specializations, and training.

A24 is an acclaimed global entertainment company known for producing and distributing films, television series, documentaries, music, publishing, and consumer products. Established in New York in 2012, A24 has cultivated a library of over 150 films and 50 TV series, earning critical and commercial acclaim with more than 21 Oscars, 20 Golden Globes, and 19 Emmys. Renowned for groundbreaking hits like Backrooms, Everything Everywhere All at Once, Moonlight, and Uncut Gems as well as television successes such as Euphoria, Beef, and Ramy, A24 has developed a passionate fanbase and expanded into ventures like Half Magic and the Cherry Lane Theater.</div>

Temporary Administrative Assistant - PR

Nautica

<div>Overview:

Assistant Designer &ndash; Denim 
Position Summary
The Assistant Designer &ndash; Denim COE supports the design and development of seasonal denim collections from concept through production for Lucky Brand and Nautica Men&rsquo;s value channels. This role partners closely with Design, Merchandising, Product Development, Technical Design, Production, and Sourcing teams to help create trend-right, customer-focused denim products that meet the unique needs of multiple retail partners and channels.
The ideal candidate is highly organized, detail-oriented, and passionate about denim and emerging fashion trends. They possess a strong understanding of apparel design fundamentals and are eager to develop expertise in denim product development, washes, fabrics, fits, and private label business requirements. This role provides the opportunity to contribute creatively while supporting a fast-paced development process across multiple brands, retailers, and product categories. 
Key Responsibilities 
Design Support &amp; Creative Development<ul><li>
Support the design team in the creation and development of seasonal denim collections across assigned categories.</li><li>
Research fashion, denim, cultural, and social media trends to identify opportunities relevant to the brand customers.</li><li>
Assist in the preparation of inspiration boards, seasonal concepts, trend presentations, and color direction.</li><li>
Create and update sketches, CADs, technical flats, and presentation materials under the guidance of senior design leadership.</li><li>
Help develop washes, fabrications, trims, and design details that support seasonal product initiatives.</li><li>
Conduct competitive shopping and market research across retail channels and online platforms.</li></ul> 
Product Development &amp; Technical Support<ul><li>
Assist in the creation and maintenance of tech packs, ensuring design details, construction information, trims, and wash instructions are accurately documented.</li><li>
Organize and track sample development throughout the product lifecycle.</li><li>
Support wash development by reviewing strike-offs, wash submissions, and samples with manager for design consistency.</li><li>
Prepare samples, reference materials, and comments for fittings and review meetings.</li><li>
Partner with Technical Design and Product Development teams to communicate updates and maintain accurate records.</li><li>
Help ensure design specifications are updated and entered into PLM systems in a timely manner.</li></ul> 
Cross-Functional Collaboration<ul><li>
Work closely with Design, Merchandising, Technical Design, Product Development, Production, and Sourcing teams throughout the development process.</li><li>
Participate in sample reviews, fittings, seasonal meetings, and line reviews.</li><li>
Communicate sample status, design updates, and development needs to internal and external partners.</li><li>
Assist in preparing seasonal presentations and leadership review materials.</li></ul> 
Trend &amp; Market Research<ul><li>
Monitor denim and fashion trends through retail research, social media, runway coverage, and competitive analysis.</li><li>
Maintain trend, wash, fabric, and inspiration archives for the design team.</li><li>
Track industry developments in denim fabrics, silhouettes, washes, sustainability, and consumer preferences.</li></ul> 
Administrative &amp; Organizational Support<ul><li>
Maintain organized sample libraries, wash standards, fabric swatches, trims, and seasonal design records.</li><li>
Assist with seasonal calendar management and ensure key milestones are met.</li><li>
Organize design files, line sheets, presentation decks, and seasonal documentation.</li><li>
Support special projects and additional design initiatives as needed.</li></ul> 
Qualifications<ul><li>
Bachelor&rsquo;s degree in Fashion Design, Apparel Design, or a related field.</li><li>
0&ndash;2 years of design experience, internships, or relevant experience within the apparel industry preferred.</li><li>
Strong interest in denim design, fashion trends, and product development.</li><li>
Basic knowledge of apparel construction, fit, fabrics, washes, and garment development processes.</li><li>
Proficiency in Adobe Creative Suite, particularly Illustrator and Photoshop.</li><li>
Working knowledge of Microsoft Office applications, including Excel and PowerPoint.</li><li>
Experience with PLM systems is a plus.</li><li>
Strong sketching, CAD, and technical flat skills.</li><li>
Excellent organizational, communication, and time-management abilities.</li><li>
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.</li><li>
Collaborative mindset with a strong willingness to learn and grow within a design team.</li><li>
Familiarity with AI design and visualization tools such as ChatGPT, Gemini, Vizcom, or comparable platforms is a plus.</li></ul> 
Core Competencies<ul><li>
Trend Research &amp; Consumer Awareness</li><li>
Denim &amp; Apparel Design Fundamentals</li><li>
Technical Flats &amp; CAD Development</li><li>
Product Development Support</li><li>
Organization &amp; Attention to Detail</li><li>
Cross-Functional Collaboration</li><li>
Time Management</li><li>
Creative Problem Solving</li><li>
Communication Skills</li><li>
Adaptability &amp; Learning Agility</li><li>
Microsoft Office &amp; Adobe Creative Suite Proficiency</li><li>
AI-Assisted Design Tools Awareness and Application</li></ul> 

Pay Range: USD $57,200.00 - USD $104,000.00 /Yr.</div>

Assistant Designer

Hospice & Palliative Care

Job Overview Job Title: Virtual Assistant Company: Hospice &amp; Palliative Care Location: Remote Employment Type: Full-Time Salary: $250 - $450 USD per day Hospice &amp; Palliative Care is seeking a compassionate and highly organised Virtual Assistant to provide essential administrative support to our dedicated care team. We are deeply honoured to work with outstanding people who are fully committed to meeting the needs of our patients and their families. As a Virtual Assistant, you will play a crucial role in ensuring our operations run smoothly, allowing our clinical staff to focus on what they do best: sharing life’s journey with patients and providing exceptional end-of-life care. This is a unique opportunity to contribute to a meaningful mission within a supportive and connected community. Responsibilities * Manage calendars, schedule appointments, and coordinate virtual meetings for the care team. * Handle email and phone correspondence with professionalism, empathy, and discretion. * Prepare, format, and edit documents, reports, and presentations. * Maintain confidential records and manage data entry tasks with a high degree of accuracy. * Provide general administrative support, including organising digital files and resources. * Assist in coordinating team projects and tracking progress on key initiatives. * Act as a reliable point of contact for internal team members, ensuring clear and timely communication. Qualifications * Proven experience as a Virtual Assistant, Administrative Assistant, or in a similar remote support role. * Exceptional organisational, planning, and time-management skills. * Excellent written and verbal communication abilities with a keen eye for detail. * High level of proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other standard office software. * The ability to handle sensitive and confidential information with the utmost integrity. * A proactive, self-motivated, and resourceful work ethic. * Experience in a healthcare, hospice, or non-profit environment is highly desirable but not essential. * A compassionate and empathetic nature that aligns with our core values. What We Offer * A competitive daily rate of $250 - $450 USD. * The flexibility and convenience of a fully remote working arrangement. * The profound opportunity to be part of a mission-driven organisation that makes a real difference in people's lives. * A supportive, collaborative, and caring team environment where your contribution is truly valued.

Virtual Assistant

Sunher Royal Company

<h2>Job Overview  </h2>We are seeking a highly organized, detail-oriented, and proactive Remote Data Entry / Executive Assistant to join our remote team. This position is ideal for a professional who excels at administrative support, data management, and executive coordination while maintaining a high level of accuracy, confidentiality, and professionalism.The successful candidate will be responsible for providing executive administrative support, maintaining accurate records, coordinating schedules, managing communications, and performing data entry tasks to ensure smooth day-to-day business operations.  <h2>Key Responsibilities  </h2>Accurately enter, update, and maintain company records, databases, and confidential information.Provide administrative support to executives and management teams.Manage calendars, schedule appointments, meetings, and virtual conferences.Prepare, edit, and organize correspondence, reports, presentations, and other business documents.Respond to emails, phone calls, and other communications professionally and promptly.Organize electronic files and maintain accurate documentation and records.Coordinate travel arrangements, meeting logistics, and expense reports as required.Perform document management, filing, and record-keeping while ensuring data accuracy.Assist with special projects, research, and general administrative tasks.Maintain confidentiality when handling sensitive company and executive information.Collaborate with internal departments to ensure efficient workflow and operational support.Perform additional administrative duties as assigned.  <h2>Qualifications  </h2>High school diploma or equivalent required; an associate's or bachelor's degree is preferred.Previous experience in data entry, executive assistance, administrative support, or office administration is preferred.Excellent written and verbal communication skills.Exceptional organizational and time-management abilities.Strong attention to detail and a high level of accuracy.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.Excellent typing and computer skills.Ability to prioritize multiple tasks and meet deadlines in a remote work environment.Strong problem-solving and interpersonal skills.Ability to work independently while maintaining professionalism and confidentiality.  <h2>Preferred Skills  </h2>Experience with CRM systems, document management software, and scheduling tools.Knowledge of virtual collaboration platforms such as Microsoft Teams or Zoom.Strong multitasking and project coordination abilities.Professional demeanor with excellent customer service and communication skills.  <h2>Benefits  </h2>Competitive salary with performance-based growth opportunities.Fully remote work environment.Flexible work schedule.Paid training and professional development opportunities.Career advancement within a growing organization.Paid time off and holiday benefits.Comprehensive benefits package for eligible employees.Supportive, collaborative, and professional work environment.  If you are a motivated professional with exceptional organizational skills and a passion for administrative excellence, we encourage you to apply for this exciting opportunity to grow your career as a Data Entry / Executive Assistant.

Data Entry / Executive Assistant

VFS Global

Officer &ndash; Operations (Submission Officer) Organization: VFS Global Services Pvt. Ltd. Designation: Officer &ndash; Operations Department: Operations Reports to: Deputy Manager &ndash; Operations Employment Type: Full-time, Contract Location: 128 East 32nd St New York, 10016 (Onsite)OverviewVFS Global is seeking a highly organized, detail‑oriented Officer &ndash; Operations (Submission Officer) to support visa application processing and overall center operations. This role is responsible for managing the full submission cycle, ensuring data accuracy, delivering excellent customer service, coordinating administrative tasks, and supporting senior staff and operational projects. This is a fast-paced, customer-facing role with opportunities for professional growth.Key ResponsibilitiesVisa &amp; Submission Operations<ul><li>Scrutinize and collect visa applications, ensuring completeness and accuracy.</li><li>Maintain organized records, databases, and submission documentation.</li><li>Perform timely and error-free data entry and application processing.</li><li>Manage passport logistics and coordinate handovers with consulates, applicants, or logistics partners.</li><li>Adhere strictly to SOPs, compliance requirements, and mandated turnaround times (TAT).</li><li>Respond to applicant inquiries via in‑person interaction, email, or phone.</li><li>Promote and deliver Value Added Services (VAS) and encourage customer feedback.</li></ul>Customer Service &amp; Front Office<ul><li>Provide professional and courteous support to applicants throughout the visa process.</li><li>Handle queries, complaints, and customer issues efficiently.</li><li>Ensure a positive experience and high satisfaction scores at the Visa Application Centre.</li></ul>Administrative &amp; Office Support<ul><li>Assist with event coordination, logistics, scheduling, and general office management.</li><li>Perform data entry, create documents using MS Office/Google Suite, and maintain accurate records.</li><li>Provide personal assistant support to senior staff when required.</li><li>Support internal operational projects, including WB Project tasks.</li></ul>Compliance, Safety &amp; Sustainability<ul><li>Handle cash and bank transactions (if assigned) with 100% accuracy.</li><li>Follow environmental, health, and safety guidelines.</li><li>Support organizational sustainability efforts.</li></ul>Key Performance Indicators (KPIs)<ul><li>Productivity and task completion accuracy</li><li>Customer satisfaction and reduced complaint rates</li><li>Compliance with TAT, SOPs, and training requirements</li><li>VAS conversion performance</li><li>Reduction of processing errors and strong internal certification scores</li><li>Reliable attendance and timely reporting</li></ul>Qualifications &amp; ExperienceEducation:<ul><li>Minimum: Currently pursuing graduation (12 years of formal education)</li><li>Preferred: Bachelor&rsquo;s degree or global equivalent</li></ul>Experience:<ul><li>Minimum 6 months in customer service</li><li>0&ndash;12 months in travel &amp; tourism preferred</li><li>Experience in administrative support, data entry, or event coordination is beneficial</li></ul>Skills &amp; CompetenciesTechnical Skills<ul><li>Basic computer knowledge; proficiency in MS Office and Google Suite</li><li>Strong customer service and communication skills</li><li>Good typing speed and high attention to detail</li><li>Ability to handle queries and complaints effectively</li><li>Process improvement mindset</li><li>Operations, project management, and B2C customer interaction skills</li></ul>Behavioral Competencies<ul><li>Quality and service orientation</li><li>Teamwork and collaboration</li><li>Problem-solving and results-driven mindset</li><li>Effective communication and networking</li><li>Leadership and accountability</li><li>Sensitivity to diversity and customer needs</li></ul>Additional Requirements<ul><li>Fluency in English and local language</li><li>Knowledge of an additional international language is an advantage</li></ul>Benefits<ul><li>Health, dental, vision &amp; life insurance</li><li>Paid Time Off (Annual &amp; Sick Leave)</li><li>Referral Bonus Program</li><li>Commute Benefits Program</li></ul>Schedule<ul><li>Onsite role</li><li>Monday&ndash;Friday</li><li>8‑hour shift (Overtime may be required)</li></ul>Job Types: Full-time, ContractPay: From $22.00 per hourBenefits:<ul><li>Dental insurance</li><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li><li>Vision insurance</li></ul>Education:<ul><li>Associate (Preferred)</li></ul>Experience:<ul><li>Customer service: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Work Location: In person

Submission Officer - Visa Application Centre

NUANCE DENTAL STUDIO, PLLC

<div>
 
 Benefits/Perks
 
 
 
 <ul>
 <li>
 Careers Advancement Opportunities
 </li>
 <li>
 Flexible Scheduling
 </li>
 <li>
 Competitive Compensation
 
 
 
 </li>
 </ul>
 
 Summary
 
 
 
 We are seeking a qualified and caring
 
 Registered Dental Assistant
 
 to join our team! As a Registered Dental Assistant, you will provide top-notch dental care that makes our clients feel like family. You will provide assistance to the dentist during exams and procedures and complete administrative tasks such as scheduling appointments. The ideal candidate is state-licensed as a Registered Dental Assistant (RDA) and has at least two years of experience. If you&rsquo;re friendly, outgoing, and committed to creating a fantastic dental experience, we want to hear from you!
 
 
 
 Responsibilities:
 
 
 
 <ul>
 <li>
 Welcome patients into the treatment area and make them feel comfortable
 </li>
 <li>
 Discuss the dental care plan with patients and answer any questions they have
 </li>
 <li>
 Take vital signs and accurately record medical history
 </li>
 <li>
 Prep sterilized equipment and make it available to the dentist for exams and procedures
 </li>
 <li>
 Assist dentist during procedures and exams
 </li>
 <li>
 Adhere to all health and safety regulations and office policies
 </li>
 <li>
 Schedule appointments
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Associate&rsquo;s Degree from a school certified by the Commission on Dental Accreditation
 </li>
 <li>
 Current Registered Dental Assistant (RDA) state licensure
 </li>
 <li>
 Previous experience as a dental assistant
 </li>
 <li>
 Current Basic Life Support/CPR certification is required
 </li>
 <li>
 Strong computer and data entry skills
 </li>
 <li>
 Excellent communication and customer service skills
 </li>
 <li>
 Ability to provide high-quality patient care
 </li>
 </ul>
</div>

Registered Dental Assistant

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