49 وظيفة Executive Secretary Uaen في Abu Dhabi

Al Yafour Transport & General Contracting L.L.C. — Abu Dhabi

Licensed Abu Dhabi contracting company requires a Secretary who will also own the HR, government relations and payroll functions end-to-end — self-driven, not waiting for daily instructions.

A. Secretarial & Office Administration

• Draft, issue and log official correspondence to clients, consultants and government authorities .
• Incoming / outgoing correspondence register with reference number, date, subject, party and required action; follow up until closed.
• Document control: contracts, variation orders, claims, invoices, LPOs, subcontracts — filed electronically by project with a clear naming and version system.
• Manage the General Manager's schedule, meetings, calls and visitors; prepare meeting minutes with action owners and due dates.
• Prepare and submit tender and prequalification documents within deadlines.
• Office supplies, courier, utilities and company document custody.

B. HR & Government Relations

• Full visa cycle: offer letter, MOHRE work permit, medical, Emirates ID & residence visa (ICP), health card, e-contract.
• All renewals: residence visas, Emirates IDs, health cards, trade licence (ADDED), Abu Dhabi Chamber membership, MOHRE establishment file, contractor classification.
• Insurances: DOH mandatory health insurance, ILOE unemployment insurance, workmen's compensation.
• Maintain a single electronic register of all company and employee documents with expiry dates, and act on renewals in advance.
• Employee files, leave records, warning letters and clearance documentation.

C. Payroll

• Collect and verify site attendance, leave and overtime before entry.
• Calculate basic pay, allowances, overtime, deductions and advances per the registered MOHRE e-contract.
• Submit the payroll sheet for General Manager approval each month.
• Prepare the SIF file, upload via WPS, confirm bank settlement and report any rejection immediately.
• Final settlements: gratuity, unused leave, repatriation ticket, signed clearance before visa cancellation.

Requirements

• Minimum 3 years in a UAE contracting company covering secretarial work, PRO/HR and payroll.
• Hands-on knowledge of MOHRE and ICP portals and the WPS system.
• Proven ability to close tasks without daily supervision.

Pay: AED4,000.00 - AED6,000.00 per month

Work Location: In person