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administrative specialist iii (c9 : protec17-dph, dchs-admin) Jobs in Seattle

academic administration specialist

University Of Washington

<div>Job Description
To ensure consideration, apply by 5/4/2026.
The School of Business has an outstanding opportunity for an Academic Administration Specialist to join their team.
The Academic Administration Specialist (AAS) is based in the Office of the Dean and reports to the Associate Dean for Faculty. The AAS works closely with the leadership of the School &ndash; including the Dean, Associate Deans, and the School Administrator &ndash; to ensure the provision of faculty-related services in a timely and effective manner, consistent with University and School policies and guidelines. Some responsibilities will also apply to non-faculty academic personnel and may involve working closely with the Dean.
The School of Business employs 30 full time faculty and on average about 40 part-time faculty. Faculty hold appointment in a variety of categories &ndash; tenured, tenure track, teaching track, visiting, multi-year contracts, single Quarter contracts &ndash; and everyone has unique HR issues &ndash; hiring, reappointment, tenure, promotion, sabbatical and other leaves, on-boarding and off boarding, and maintenance of proper documentation. The tasks have to be completed in a timely manner, accurately, and in accordance with policies and laws. This position ensures the efficient and correct delivery of all faculty related human resource services. Filling it will ensure continuity of operations. Not doing so will gravely hurt the operations of the School as this is a position requiring specialized and time consuming responsibilities that cannot be taken up by others.
Duties &amp; Responsibilities:
Faculty Recruitment &amp; Appointments
<ul><li>Manage and support the process of faculty hiring, both full- and part-time, including working with the Office of Human Resources to post job positions, administering applications on Interfolio, communicating with the recruitment committee and assisting them with compiling application data, and ensuring proper disposition of applications after hiring is complete.
</li><li>Coordinate full-time faculty candidates&rsquo; campus visits; serve as a contact point; arrange travel, lodging, and interview schedules, and follow-up communications.
</li><li>Draft offer letters for part-time faculty for internal review and approval, and ensure offer letters are distributed for signatures in a timely manner, ensuring that part-time faculty also sign in a timely manner via DocuSign. As part of the hiring of part-time faculty, make sure to communicate all key dates to the Associate Dean of Academic Programs and coordinate workflow and work steps to make sure all on-boarding of part-tine faculty is completed with enough time before the beginning of each academic quarter. Complete onboarding of part-time faculty.
</li><li>Collect and review part-time faculty&rsquo;s CVs at the time of hiring and as needed; identify any potential issues.
</li><li>Work with administrator to prepare and submit visa, work authorization, and permanent residency applications for new faculty and visiting faculty, as applicable, and follow up on application status.
</li><li>Develop, communicate, and manage annual appointment and reappointment timelines for non-full-time faculty.
</li><li>Process appointment and reappointment contracts of faculty; manage related WorkDay functions and processes; responsible for WorkDay entries.
</li><li>Provide provisioning guidance and ensure faculty have all the information needed to start their work as part of the university system
</li><li>Coordinate faculty on-boarding and off-boarding activities in accordance with University policies.
</li></ul>Faculty Development &amp; Evaluation
<ul><li>Manage faculty summer research initiative, including tracking applications, processing funding decisions in workday, and track and ensure compliance with expected research deliverable (completion of reports and presentations).
</li><li>Schedule goals meetings for faculty, including collecting and compiling faculty materials before meetings.
</li><li>Support faculty evaluation processes, including annual performance reviews, reappointment reviews, and promotion and tenure (P&amp;T) reviews.
</li><li>Manage faculty reviews on Interfolio, including publishing cases, handling logistics, and tracking review status.
</li><li>Prepare and distribute approved annual review letters for faculty.
</li><li>Document, archive, and report review outcomes to OEHR as needed.
</li></ul>Records &amp; Compliance
<ul><li>Conduct, report, and record all faculty votes on timely basis according to the School&rsquo;s voting protocols.
</li><li>Develop the School&rsquo;s HR database, archive faculty personnel files over time, maintain accurate and accessible records, and provide documentation and reports as requested.
</li><li>Keep track of faculty leaves (e.g., sabbatical and FMLA), eligible voting faculty, service appointments, and teaching loads to support compliance, reporting, and planning needs.
</li><li>Schedule meetings related to faculty affairs as requested.
</li></ul>Planning &amp; Collaboration
<ul><li>Liaise with UW Bothell and UW Seattle Human Resource offices on faculty employment and related issues, as needed.
</li><li>Work with OE/HR at UW Bothell to ensure understanding of and compliance with policies, trouble shooting of issues, and timely submission of required documentation.
</li><li>Collaborate with staff across the School and, when needed, with the Office of Institutional Planning &amp; Budget to ensure collection, organizing, and retrieval of faculty data.
</li><li>Anticipate faculty human resource needs and issues and advise School leadership accordingly.
</li><li>Assess, identify, and implement process improvements and efficiencies.
</li><li>Perform other duties as assigned.
</li></ul>MINIMUM REQUIREMENTS:
<ul><li>Bachelor&rsquo;s degree in business, Communications, or other related field
</li><li>At least two years of experience supporting administrative processes in an educational or HR setting .
</li></ul>Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED EXPERIENCE:
<ul><li>Experience working with confidential or personnel information.
</li><li>Demonstrated ability to interpret and apply policies, procedures, and guidelines within a complex, regulated organizational environment.
</li><li>Experience working within and across complex organizational and administrative systems (e.g., processing, tracking, and reporting systems).
</li><li>Ability to learn and adapt to new systems and technology as required for the job.
</li><li>Strong interpersonal skills, including the ability to communicate effectively in writing and verbally, engage with individuals from varied backgrounds and at all organizational levels, and develop productive working relationships.
</li><li>Demonstrated ability to manage multiple concurrent processes, prioritize competing deadlines, and follow through with accuracy and consistency.
</li><li>Strong attention to detail, sound judgement, and demonstrated ability to identify issues, assess risk, and address potential problems proactively.
</li><li>Demonstrated ability to take initiative and to work independently as well as to collaborate effectively in a team-based environment.
</li><li>Strong proficiency with Microsoft Office 365 applications, including Outlook, Word, Excel, Access, PowerPoint, Teams, and SharePoint.
</li><li>Demonstrated commitment to contributing to an inclusive and equitable workplace, aligned with the School of Business&rsquo;s Vision, Mission, and Values.
</li><li>Experience with best practices in academic HR and payroll systems, such as (or similar to) Workday, Interfolio, and DocuSign.
</li><li>Experience with academic human resources processes in a university.
</li><li>Master&rsquo;s degree.
</li></ul>Application Requirement:
This recruitment requires a cover letter. Your application will not be considered unless you attach a cover letter. In your cover letter, please describe the skills and experiences that make you well-suited for this position and explain how they translate to this role.
CONDITIONS OF EMPLOYMENT:
<ul><li>A regular daily and weekly schedule will be established consistent with the operating hours of the School of Business (Monday-Friday, 9:00am- 5:30pm), with an assigned on-site workspace within the School.
</li><li>This position may require work outside of regular business hours to meet specific deadlines.
</li><li>Limited telecommuting arrangements are feasible in accordance with University and School policies.
</li></ul>Compensation, Benefits and Position Details
Pay Range Minimum:
$67,932.00 annual
Pay Range Maximum:
$78,732.00 annual
Other Compensation:
<ul><li></li></ul>Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
Not Applicable
About the UW
Working at the University of Washington provides a unique opportunity to change lives &ndash; on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .</div>

Academic Administration Specialist

<div>Job Description
The Administrative Specialist is responsible for developing a deep understanding of the academic and research programs of the AI &amp; Machine Learning for Engineering Graduate Programs, the AI Center for Dynamics and Control, and the NSF AI Institute in Dynamic Systems and its affiliated faculty. Using this knowledge, and under the general direction of the Director, the individual in this position works independently to manage logistics for many activities of all these groups including scheduling and arranging meetings, arranging travel, and processing complex travel and expense reimbursements. The position also serves as the principal assistant to the Director, handling key communications and projects with accuracy and professionalism.
The Administrative Specialist will use their independent judgment to manage and facilitate a multitude of complicated activities across three distinct programs. The Administrative Specialist supports the operational activities of a $36M industry-funded effort to develop and support education and research activities in the area of data-driven engineering and artificial intelligence, as well as a $19M federally-funded effort focused on AI. They will work closely with faculty and staff across the entire College of Engineering, and must maintain understanding of subject matter as well as knowledge of related departments and institutes in order to develop effective and tactful collaborative approaches. The graduate programs that the Administrative Specialist supports are based centrally at the College of Engineering, rather than in a single department, which requires much more complex coordination than a typical graduate program.
Duties &amp; Responsibilities
Administrative Support (70%)
<ul><li>Serve as principal assistant to the Director.
</li><li>Maintain calendars and schedule meetings with keen attention to duration, transportation time, and advance preparation time required. Keep Director apprised of meeting dates and appointments and provide necessary supporting materials in a timely manner. Issue reminders and notifications of important commitments and ensure that all official obligations are met.
</li><li>Coordinate travel arrangements for the Director, Institute/Center staff, visiting speakers, students, postdocs, and other visitors.
</li><li>Process associated travel reimbursements in compliance with applicable guidelines.
</li><li>Coordinate and organize ad hoc appointments and meetings as requested by the Director and Institute/Center staff. Coordinate with other executive assistants on high-level meetings; ensure proper listing on calendars. Reserve rooms, arrange food or catering, and coordinate equipment, A/V support, and materials.
</li><li>Review and process expense reimbursement requests in accordance with institutional policies and procedures.
</li><li>Utilize UW Connect Finance to liaison with and submit requests to the Engineering Shared Environment (ESE).
</li><li>Provide conference room A/V support and develop documentation on use of A/V systems.
</li><li>Develop agendas and draft invitations, reports, surveys, and other professional correspondence, which may contain confidential or sensitive information.
</li><li>Serve as the liaison between incoming VISIT students and the College of Engineering to coordinate internship appointments and facilitate completion of required onboarding documentation.
</li><li>Provide administrative support for occasional events, including coordination and on-site assistance as needed.
</li><li>Serve on event teams to support large events, conferences and summer programs.
</li></ul>Project Management (15%)
<ul><li>Provide executive level project management for the Director.
</li><li>Manage special projects, provide statistics, track budget and perform background research for directors&rsquo; initiatives as assigned. Such initiatives might include establishing or managing new funding programs; new education or industry collaborations; special graduate student projects, industry visits, and teams; regional seminars, conferences or meetings; constituent surveys; and special presentations.
</li></ul>Communications and Marketing (10%)
<ul><li>Develop a network of contacts with departments and institutes to stay on top of news and announcements.
</li><li>Post and edit news stories, announcements, and make updates to the Director&rsquo;s website; format text, images, and hyperlinks following the specified communication plan and design standards.
</li><li>Communicate on behalf of the Director with representatives from the office of the Vice Provost for Research, Deans&rsquo; offices, Capital Projects Office, Federal and State Relations, and the Office of Planning and Budgeting, as well as external partners.
</li><li>Assist the Director in management of the Director&rsquo;s YouTube channel featuring asynchronous teaching videos.
</li></ul>Other duties as assigned (5%)
<ul><li>Participate in college/school meetings and contribute to committees.
</li><li>Other duties as assigned.
</li></ul>Minimum Requirements:
<ul><li>Bachelor's degree in administration, communications, or a related discipline. Equivalent experience can substitute for degree requirement.
</li><li>Two years of experience in administration, communication, or higher education.
</li></ul>Additional Requirements:
<ul><li>Strong attention to detail, excellent organization skills, and a demonstrated ability to prioritize work and manage complex workloads with frequent deadlines.
</li><li>Ability to learn University travel and purchasing guidelines and procedures and the ability to reference them on the UW website when requested.
</li><li>Proficiency with Microsoft Office Suite and Google Suite. Ability to gain proficiency in other software and web-based tools, as needed.
</li><li>Strong written communication skills for workplace settings. The ability to write clear and concise emails, focusing on what needs to be accomplished.
</li><li>The ability to work well as a collaborative teammate, to give and receive feedback with thoughtfulness and consideration.
</li><li>Experience tactfully and respectfully working with many different stakeholders, from students to faculty to staff to external partners.
</li></ul>Desired Qualifications:
<ul><li>Experience working in an academic program, at an academic institution, and/or with faculty across departments or in an interdisciplinary unit.
</li><li>Familiarity with UW administrative policies and procedures
</li><li>Web design and/or graphic design interest or ability
</li></ul>Work environment:
<ul><li>Seattle campus, hybrid (average 2 days/week remote).
</li><li>Occasionally will require limited evening and weekend hours (e.g. occasional events)
</li></ul>Compensation, Benefits and Position Details
Pay Range Minimum:
$74,400.00 annual
Pay Range Maximum:
$77,400.00 annual
Other Compensation:
<ul><li></li></ul>Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
Not Applicable
About the UW
Working at the University of Washington provides a unique opportunity to change lives &ndash; on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .</div>

Administrative Specialist

<div>Job Description
The College of Education Teacher Education Programs (TEP) consists of five pathways to teacher certification: Elementary Teacher Education, Seattle Teacher Residency, Secondary Teacher Education, Special Education Teacher Education, and the University Accelerated Certification for Teachers. Reporting to the Assistant Dean of TEP, the Program Manager will lead and manage the day-to-day operations of TEP and is a collaborative leadership role that serves as a key member of the TEP team.
This position works in key partnership with the Assistant Dean, TEP Pathway Directors, the Office of Student and Academic Services (OSAS), and other college faculty, staff, and students. This position requires a high level of organizational ability and strong customer service skills and will facilitate communication and coordination across all TEP teams and programs. The person in this position must work independently and be highly skilled at interfacing with staff, faculty, and students. The ability to problem-solve, initiate, and implement process-improvements, and to thrive in an environment with many moving parts are strong attributes for this position. 
The Program Manager must create a welcoming office environment that is open to all. This position requires an individual who is especially adept at listening and developing relationships with students, staff, and faculty, while centering students in all aspects of the inner workings of TEP.
This role is primarily in person at the Seattle campus, with some flexibility for remote work depending on operational needs. Availability outside of regular business hours may be necessary to attend scheduled events and meetings.
Essential Duties and Responsibilities
The Programs Manager has leading responsibility for day-to-day TEP operations and related functions including, but not limited to the following:
<ul><li>Oversee and continuously improve daily operations of the Teacher Education Programs. The position will also design, strengthen and implement customer service protocols and information dissemination for program faculty and students, ensuring adequate resources are available and excellent customer service and operational continuity are provided across all TEP programs.
</li><li>Develop and implement internal policies and procedures (in compliance with University and College rules and regulations and other college units (OSAS)) and provide administrative oversight at a level necessary to ensure the successful day-to-day operation of TEP. Create and implement a communication protocol to share via multiple modalities.
</li><li>Lead project management support to the Assistant Dean and Pathway Directors&rsquo; work with external partnerships and the state certification and accreditation processes. Design and implement systems to support data management and compliance; organize and maintain complex information and materials; oversee meeting scheduling and logistics with internal and external partners; collaborate with relevant OSAS and IR staff to ensure accurate and timely annual reporting to the State standards board; and oversee the archiving of materials for ease of retrievement.
</li><li>In collaboration with the Assistant Dean, Pathway Directors, and relevant OSAS staff, provide leadership and advanced operations support across the student lifecycle, including the annual admissions process; student scholarship disbursement process; course registration of student cohorts to ensure alignment with program curriculum and the requirements of the Graduate School; and monitoring of student progress toward degree and certification completion while ensuring alignment with state requirements.
</li><li>In collaboration with the TEP Recruitment and Retention Specialist and relevant OSAS staff, ensure that the needs of students are considered in recruitment practices, marketing, admissions procedures, advising processes, etc.
</li><li>Serve as primary operational lead for all TEP faculty and instructors, providing direction and support for all aspects of curriculum management, including the investigation and resolution of questions, concerns, or conflicts; management of instructor support materials; and ensuring access to university systems. Collaborate with faculty and instructors in developing a system of communication to identify, track, and support students of concern. Elevate issues and recommend the best course of action to the Assistant Dean as necessary.
</li><li>In collaboration with the Associate Director of Academic Planning and Curriculum Management, ensure accurate course scheduling and anticipate planning needs, including communicating with faculty to verify course details, meeting times, etc. and ensure the accuracy of course listings in the Time Schedule.
</li><li>In collaboration with the Assistant Dean, oversee and manage all TEP hiring processes each quarter, to include graduate student instructors, adjunct faculty, teaching assistants, and reader/graders. Post open positions, coordinate interviews, communicate hiring decisions to applicants, and facilitate hiring requests with college HR and Payroll staff.
</li><li>Develop and deliver a strategic series of regularly scheduled communications to faculty and instructors regarding university processes for instruction, including textbooks, teaching materials, course evaluations, and posting grades, to ensure consistent, timely and accurate instructional support. Collaborate with instructional support staff responsible for general administrative tasks as needed.
</li><li>Lead communications and scheduling for TEP program meetings and events, including facilitating meetings on behalf of the Assistant Dean as requested.
</li><li>Oversee event coordination and ensure there is adequate administrative support for program-specific events. Collaborate with the OSAS and AST teams to support large events such as new student orientation and graduation.
</li><li>Support the Assistant Dean in the management of TEP budgets and expenditures.
</li><li>Lead special projects by independently evaluating options and recommending best-course-of-action to leadership, while ensuring alignment with TEP goals.
</li><li>Other duties as assigned. 
 
</li></ul>Minimum Requirements
<ul><li>Bachelor&rsquo;s degree in Education, Communications, Business Administration, or a related field, to include 2 years of progressively responsible experience in program or administrative management and operations support for a complex organization
</li></ul>Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as license/certification/registration.
Additional Requirements
<ul><li>Project management experience and demonstrated expertise with handling high volumes of complex information for multiple stakeholders, event planning and organization, and managing meeting logistics
</li><li>Demonstrated competence in operations and process improvement approaches and methodologies
</li><li>Demonstrated ability to use relational databases, web-based technologies, and an ability to integrate these technologies into educational and student-support environments
</li><li>Ability to work in a fast-paced environment, be responsive to tight deadlines, prioritize responsibilities and projects in a quickly changing context and high-volume customer service environment
</li><li>Experience partnering across multiple teams
</li><li>Ability to work independently and consistently apply sound professional judgment and demonstrate critical thinking to address complex issues and solve problems within delegated authority.
</li><li>Demonstrated professionalism in handling highly confidential and sensitive information.
</li><li>Current experience and proficiency using Microsoft Office suite programs (Word, Excel, Access, Outlook, etc.); and Google Workspace
</li><li>Experience evaluating and creating new and existing policies and procedures including successful roll-out and adoption by stakeholders
</li><li>Effective and strong organizing, planning, verbal and written communication, presentation, and interpersonal skills.
</li><li>Experience with conflict resolution, managing difficult conversations, and effective communication with people from diverse backgrounds.
</li><li>Strong interpersonal skills to interact with diverse stakeholders with tact, diplomacy, discretion, and sensitivity to support and respond to students, faculty, prospective students, and the general public. 
 
</li></ul>Desired Qualifications
<ul><li>Experience in a university or academic department, with increasing levels of responsibility providing academic program support
</li><li>Understanding of issues and structures of K-12 schools and education in general; roles of teachers, teacher leaders, support personnel and administrators; rationale behind program requirements; and strong interest in education
</li><li>Familiarity with UW Resources such as SLATE or other CRM
</li></ul>Cover Letter Requirement:
<ul><li>An introduction
</li><li>State the specific position for which they are applying
</li><li>A summary of how your qualifications, skills, and experiences align with the key responsibilities and requirements of the position 
</li></ul>Compensation, Benefits and Position Details
Pay Range Minimum:
$65,004.00 annual
Pay Range Maximum:
$75,000.00 annual
Other Compensation:
<ul><li></li></ul>Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
Not Applicable
About the UW
Working at the University of Washington provides a unique opportunity to change lives &ndash; on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .</div>

TEP Program Manager

King County, WA

<div><div><div><h2 class="jobSectionHeader">Summary</h2></div>
<div>In addition to the current opening, this recruitment may be used to establish a pool of qualified candidates to fill future Contract Specialist II Career Service vacancies within the Parks Division over the next six (6) months.<div></div> 
Are you passionate about parks, community impact, and public service? King County Parks is seeking a detail-oriented Contract Specialist II to join a dynamic team that supports building and preserving parks, trails, and natural lands for all. Bring your procurement expertise and make a difference in a role that blends collaboration, innovation, and service to the community.
About the Role:
The Contract Specialist II position will work in the Procurement and Strategic Sourcing (PASS) Unit to provide excellent customer service and collaboration in a team-oriented environment with the mission to help build parks, trails, and natural lands for all. A successful candidate will have knowledge of procurement and contract administration for goods, services and technology. This position will have a range of responsibilities include determining and developing a procurement approach, working with client groups to analyze and develop scopes of work, and contract negotiations.
This position follows a hybrid work model, blending remote and in-person work.
About the Team:
The Finance, Budget, and Planning Section manages the Parks and Recreation Division&rsquo;s financial affairs and business administration in support of its mission to steward, enhance and acquire parks to inspire healthy communities. The section is a vital internal support resource to the Parks Division and is comprised of 24 employees across four work units. The four work units represent: Finance Administration; Accounting and Fiscal Administration; Budget and Financial Planning; and Procurement and Strategic Sourcing with teams dedicated to core values that embody accountability, diversity and inclusion, stewardship, and workforce development.
Commitment to Equity, Racial and Social Justice:
King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive. We prioritize equity, racial and social justice, making it a foundational and daily expectation for all employees. As a Contract Specialist II, you will actively apply these principles in all aspects of your work. Learn more about our commitment at http://www.kingcounty.gov/equity.<div>
Apply now for a rewarding career at the King County Parks Division of the King County Department of Natural Resources &amp; Parks (DNRP). Join our talented workforce in protecting and restoring the natural environment and promoting more resilient, sustainable, and equitable communities. Enjoy training, comprehensive benefits, and growth opportunities.</div></div>
<div><h2 class="jobSectionHeader">Job Duties</h2></div>
<div>What You Will Be Doing:<ul><li>
Develop and manage procurements for goods and technical services: Create procurement strategies, write and refine scopes of work, establish selection criteria and pricing schedules, and collaborate with central procurement staff to support effective procurement.</li><li>
Independently administer complex contracts: Oversee contract lifecycles, track key data, monitor performance, and recommend procurement strategies to ensure contracts are available for business continuity.</li><li>
Provide subject matter expertise in procurement processes: Support operational teams by offering guidance on sourcing strategies, contract requirements, and procurement best practices.</li><li>
Build and maintain effective stakeholder relationships: Collaborate with technical and non-technical staff, procurement and payables teams, and external partners to ensure smooth communication and issue resolution.</li><li>
Analyze departmental needs to inform procurement strategies: Research, evaluate, and recommend contract solutions aligned with program goals and operational requirements.</li><li>
Maintain accurate contract and procurement documentation: Manage databases and document systems to ensure organized, audit ready records.</li><li>
Coordinate issue resolution and compliance activities: Identify potential contract or procurement issues, recommend corrective actions, and support adherence to policies and procedures.</li></ul></div>
<div><h2 class="jobSectionHeader">Experience, Qualifications, Knowledge, Skills</h2></div>
<div>Qualifications You Bring:<ul><li>
Experience managing procurement and strategic sourcing of goods, services, and technology contracts.</li><li>
Experience in business analysis, contract negotiation, and project management.</li><li>
Knowledge of public procurement thresholds and sourcing strategies (RFP, ITB, RFQ, Sole Source, Cooperative Contracts).</li><li>
Intermediate skills in technical writing and proofreading skills, including ability to draft contract language.</li><li>
Experience in contract administration.</li></ul>
Competencies You Bring:<ul><li>
Customer Focus: Building strong customer relationships and delivering customer-centric solutions.</li><li>
Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.</li><li>
Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.</li><li>
Resourcefulness: Securing and deploying resources effectively and efficiently.</li><li>
Courage: Stepping up to address difficult issues, saying what needs to be said.</li><li>
Manages Ambiguity: Operating effectively, even when things are not certain, or the way forward is not clear.</li></ul>
It Would Be Great if You Also Bring:<ul><li>
Oracle EBS and/or Oracle procurement Cloud or related experience utilizing procurement technology.</li><li>
Experience with LEAN processes and principles.</li><li>
Experience with SharePoint, MS Teams and other collaborative online tools.</li><li>
Experience working in the public sector or government environment.</li></ul></div>
<div><h2 class="jobSectionHeader">Supplemental Information</h2></div>
<div>Working Conditions:<ul><li>
Work Location:The Finance team works in a hybrid model, with days in the office as well as telecommuting. The ratio of remote to onsite work will be dependent on business needs and is subject to change. The primary onsite location is King Street Center, 201 S. Jackson, Seattle, Washington 98104. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. King County has a robust collection of tools and resources to support working remotely. The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment. Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.</li><li>
Work Schedule: This full-time position works a 40-hour work week. This position is exempt from the overtime provision of the Fair Labor Standard Act (FLSA) and is not overtime eligible.</li><li>
Union Representation: This position is represented by Teamsters 117.</li></ul>
Application and Selection Process:
We welcome applications from all qualified applicants. We value diversity, diverse perspectives and life experience and encourage people of all background to apply.
Application materials will be screened for clarity, completeness and alignment with the experience, qualifications, knowledge, and skills essential for this role to determine which candidates may be invited to participate in one or more panel interviews.
To apply, submit a:<ul><li>
Complete Application</li><li>
Resume</li><li>
Cover Letter</li></ul>
Note: Additional documents won't be considered during minimum qualification screening.
Who to Contact: For more information regarding this recruitment, please contact Jessica Fuqua at jfuqua@kingcounty.gov.
Discover More About the Parks Division: Visit our website and check us out at Facebook, Twitter, Instagram and Flickr.
Discover More About DNRP: Visit our website, explore an interactive map of our recent accomplishments and check us out at Facebook, X (formerly Twitter), LinkedIn, TikTok, Instagram, YouTube and Keeping King County Green News.
Sign up for Job Alerts to be notified of additional career opportunities with King County. Select the Natural Resources category for DNRP opportunities and explore other categories of interest. 
Forbes named King County as one of Washington State's best employers.
Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. 

Guided by our &quot;True North&quot;, we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles - we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans. 
King County is an Equal Employment Opportunity (EEO) Employer
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.
To Apply
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact the recruiter listed on this job announcement.</div></div></div>

Contract Specialist II

State of Washington

<div><div><div><h2 class="jobSectionHeader">Description</h2></div>
<div><div>DSHS ESA CSD &ndash; Social Service Specialist 2 
Are you committed to helping individuals and families overcome barriers to stability and self-sufficiency? The Economic Services Administration (ESA), Community Services Division (CSD), is seeking a Social Service Specialist 2 to join our team at the Capitol Hill Community Services Office, located in Seattle. 
 
As a Social Service Specialist 2, you will provide professional-level social services to a caseload of individuals and families who face barriers to self-sufficiency. You will conduct comprehensive assessments, develop employability and service plans, interpret medical evidence, and coordinate services that support participation in the WorkFirst program and eligibility for Aged, Blind, and Disabled and Housing and Essential Needs (ABD/HEN) programs, as well as Supplemental Security Income (SSI) pathways. 
 
Please note: This is an on-site role, requiring hands-on outreach and collaboration with clients and community partners. 
 
See why people like you chose careers with DSHS: 
<div></div>
 
Some of what you'll do:</div><ul><li>
Conduct comprehensive social service assessments for the Aged, Blind, and Disabled and Housing and Essential Needs programs (ABD/HEN) and the WorkFirst program to identify physical, psychological, vocational, and social barriers to self-sufficiency. 
</li><li>
Develop clear case plans and Individual Responsibility Plans with each person you serve. 
</li><li>
Review medical evidence to determine incapacity, disability-related exemptions, and eligibility pathways. 
</li><li>
Process Aged, Blind, and Disabled and Housing and Essential Needs decisions within required timelines. 
</li><li>
Support and track Supplemental Security Income and Social Security Disability Insurance applications, including referrals and appeals. 
</li><li>
Monitor WorkFirst participation, review required reports, and take timely action when activities are overdue. 
</li><li>
Complete specialized assessments such as Pregnancy to Employment and Time Limit Extensions. 
</li><li>
Coordinate services with medical providers, mental health professionals, chemical dependency treatment providers, domestic violence advocates, and community partners. 
</li>
Document all case actions accurately in agency systems and follow established policies and procedures. 
<li>
</li></ul>
Desired skills, knowledge, and abilities:<ul><li>
Comfort supporting people with complex needs: Ability to partner with individuals experiencing homelessness, mental health challenges, or substance use needs, offering grounded, consistent support in a respectful and nonjudgmental way. 
</li><li>
Client-focused planning: Skill in listening deeply, understanding each person&rsquo;s circumstances, and using that information to shape assessments, case plans, and participation requirements that support stability and progress. 
</li><li>
Clear, respectful communication: Ability to interact with clients, coworkers, medical providers, and community partners with tact, professionalism, and courtesy &mdash; even during challenging conversations or emotionally charged moments. 
</li><li>
Assessment and decision-making: Capability to interpret medical documentation, determine eligibility pathways, take timely case actions, and make sound decisions in a fast-paced environment with competing demands. 
</li><li>
Technical and regulatory proficiency: Comfort using multiple automated systems and applying program manuals, the Washington Administrative Code, and agency procedures to ensure accurate, policy-aligned work. 
</li>
Adaptability and conflict management: Skill in navigating change, managing stress, and de-escalating conflict while maintaining focus, professionalism, and a steady presence for the people you support. 
<li>
</li></ul>
Who should apply?<ul><li>
Twelve months of experience as a Social Service Specialist 1 AND completion of the agency&rsquo;s Social Service Specialist training program. 
OR 
</li><li>
A master's degree in social services, human services, behavioral sciences, criminal law/justice, or an allied field, AND one year as a Social Service Specialist 1 or equivalent paid social service experience*. A two-year master's degree in one of the above fields that included a practicum will be substituted for one year of paid social service experience. 
OR 
</li><li>
A bachelor's degree in social services, human services, behavioral sciences, criminal law/justice, or an allied field, AND two years of paid social service experience* performing functions equivalent to a Social Service Specialist 1. 
OR 
</li><li>
An equivalent combination of education/experience totaling six or more years. 
</li></ul>
Note: Paid Social Service experience must include assessing risk and safety to children and/or adults and providing direct family-centered practice services. 
Note: Employees must successfully complete the formal training course within eighteen months of their appointment. 
 
Additional information:<ul><li>
Work schedule: 8:00 AM - 5:00 PM, Monday through Friday 
</li>
King County employees receive 5% premium pay in addition to the advertised salary and are eligible to receive a free ORCA card for transportation use. 
<li>
</li></ul>
Ready to start a rewarding career? Apply today! 
Along with your application, please include:<ul><li>
An updated resume 
</li>
Three professional references with contact information 
<li>
</li></ul>
Questions? 
Please reach out to DSHS Recruiter Ricky Luna at ricky.luna@dshs.wa.gov and reference job number #03432. 
 
The Department of Social and Health Services&rsquo; (DSHS) vision that people find human services to shape their own lives requires that we come together with a sense of belonging, common purpose, shared values, and meaningful work. It is crucial to our agency&rsquo;s vision that you bring a fairness, access, and social justice commitment to your work with DSHS. We strive to support all Washingtonians, including Black, Indigenous, and People of Color, people with physical, behavioral health, and intellectual disabilities, elders, LGBTQIA+ individuals, immigrants and refugees, and families building financial security.</div>
<div><h2 class="jobSectionHeader">Supplemental Information</h2></div>
<div>Prior to a new hire, a background check including criminal record history may be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant&rsquo;s suitability and competence to perform in the job. This announcement may be used to fill multiple vacancies. Employees driving on state business must have a valid driver's license. Employees driving a privately owned vehicle on state business must have liability insurance on the privately owned vehicle. 
 
Washington State Department of Social and Health Services is an equal opportunity employer and does not discriminate in any area of employment, its programs or services on the basis of age, sex, sexual orientation, gender, gender identity/expression, marital status, race, creed, color, national origin, religion or beliefs, political affiliation, military status, honorably discharged veteran, Vietnam Era, recently separated or other protected veteran status, the presence of any sensory, mental, physical disability or the use of a trained dog guide or service animal by a person with a disability, equal pay or genetic information. Persons requiring accommodation in the application process or this job announcement in an alternative format may contact the Recruiter at (360) 725-5810. Applicants who are deaf or hard of hearing may call through Washington Relay Service by dialing 7-1-1 or 1-800-833-6384. 
 E-Verify&reg; is a registered trademark of the U.S. Department of Homeland Security</div></div></div>

DSHS ESA CSD Social Service Specialist 2

Prolific

<div>
 AI Trainer - Neuroscience Specialist (Remote Advisory)
 
 
 
 About Prolific
 
 
 
 Prolific is not just another player in the AI space &ndash; we are building the biggest pool of quality human data in the world.
 
 
 Over 35,000 AI developers, researchers, and organizations use Prolific to gather data from paid study participants with a wide variety of experiences, knowledge, and skills.
 
 
 
 The role
 
 
 
 We are seeking
 
 Neuroscience Experts
 
 to act as evaluators for a high-level AI verification project. AI models are now generating complex technical summaries, and we need specialists to ensure these outputs maintain scientific integrity and factual accuracy.
 
 
 We need experts who can navigate dense scientific literature to judge the accuracy and structural integrity of AI-generated graphical abstracts. This is a flexible, ad hoc project paying
 
 $40+/h
 
 where your technical expertise directly influences how AI understands and summarizes complex research.
 
 
 
 What you'll bring
 
 
 
 <ul>
 <li>
 Specialized knowledge: Deep expertise in Neuroscience
 </li>
 <li>
 Advanced Academic Credentials: you must hold a Master's or PhD in Neuroscience or a related field.
 </li>
 <li>
 Analytical Skills: history with fact-checking tasks and strong attention to detail
 </li>
 <li>
 Nice to have: Previous experience with AI-related training or evaluation tasks and a background in scientific publishing or peer review.
 
 
 </li>
 </ul>
 
 What you'll be doing in the role
 
 
 
 <ul>
 <li>
 
 Scientific Review:
 
 review scientific papers alongside LLM-generated graphical abstracts.
 </li>
 <li>
 
 Fact-Checking:
 
 identify issues and inaccuracies where the graphical abstract does not faithfully represent the source scientific paper.
 </li>
 <li>
 
 Expert Verification:
 
 use your domain knowledge to ensure that technical concepts are visually and textually summarized correctly.
 
 
 </li>
 </ul>
 
 Please note that to qualify for this study you will be required to pass a paid skills assessment with a sample paper and graphical abstract
 
 
 
 
 Why Prolific is a great platform to join as a Participant
 
 
 
 Joining our platform as a Prolific participant will give you the chance to influence the AI models of the future using professional legal expertise. Once you pass our assessment, you can join Prolific in just 15 minutes, and start enjoying competitive pay rates, flexible hours, and the ability to work from home.
 
 
 We've built a unique platform that connects researchers and companies with a global pool of participants, enabling the collection of high-quality, ethically sourced human behavioural data and feedback. This data is the cornerstone of developing more accurate, nuanced, and aligned AI systems.
 
 
 We believe that the next leap in AI capabilities won't come solely from scaling existing models, but from integrating diverse human perspectives and behaviours into AI development. By providing this crucial human data infrastructure, Prolific is positioning itself at the forefront of the next wave of AI innovation &ndash; one that reflects the breadth and the best of humanity.
 
 
 
 Links to more information on Prolific
 
 
 
 Website
 
 
 Youtube
 
 
 
 Privacy Statement
 
 
 
 By submitting your application, you agree that Prolific may collect your personal data for recruiting and global organisation planning. Prolific's Candidate Privacy Notice explains what personal information Prolific may process, where Prolific may process your personal information, its purposes for processing your personal information, and the rights you can exercise over Prolific use of your personal personal information.
</div>

AI Trainer - Neuroscience (Fully Remote- USA)

Seattle Housing Authority

<div><div><div><h2 class="jobSectionHeader">Job Summary</h2></div>
<div>We offer competitive salaries, great benefits, and work that matters to our community. 
 
The Organization: The Seattle Housing Authority (SHA) is a mission-driven leader in affordable housing, headquartered on Elliot Ave West with sweeping views of Elliot Bay and the Puget Sound. With additional field offices across Seattle, we are committed to expanding housing opportunities, strengthening communities, and supporting a workplace where people grow and thrive. 
The position: We are looking for a certification specialist 1 to join our team! This role is perfect for someone who can support applicants and participants in successfully navigating program rules and regulations of the housing program to obtain and retain housing resources. 
The Location: 101 Elliot Ave W, Seattle, WA 98109 
The ideal candidate will have:<ul><li>
High school diploma or equivalent</li><li>
Two years of college-level course work in social services, bookkeeping, business, or a related field<ul><li>
May substitute two years of relevant work experience for the college-level course work</li></ul></li><li>
One year of experience in social services, data entry, government administration, housing, or a related field</li><li>
Experience with data entry, document processing, or case management systems</li><li>
Proficiency in Microsoft Office and database systems (Yardi, OnBase preferred)</li><li>
Strong attention to detail and accuracy in calculations</li><li>
Strong communication who can balance compliance with customer service to explain complex information clearly</li></ul> 
What will you do?<ul><li>
Administer, interpret, apply, and explain rules, regulations, policies, and procedures needed for eligibility and continuing assistance</li><li>
Meet high customer service standards, including prompt return of phone calls and meeting with walk-in clients</li><li>
Partner with all interested parties, including family members, landlords, caseworkers, and SHA staff to ensure completeness, accuracy, and timeliness of responses during the housing program process</li><li>
Evaluate program eligibility and guide applicants through the voucher application process</li><li>
Issue vouchers to eligible program applicants and transfers. Conduct voucher issuance briefings and counsel about subsidy calculations and unit affordability</li><li>
Assist participants in navigating the leasing and move-in process according to program rules</li><li>
Partner with other housing authorities to assist families when moving between jurisdictions</li><li>
Educate participants about reporting and documentation requirements for income</li><li>
Ensure accurate payment is made to landlords in a timely manner</li><li>
Maintain recordkeeping and file completeness and accuracy for all processes to meet program and audit standards</li><li>
Review and process contract rent increase requests in accordance with Housing and Urban Development regulations and agency policy</li><li>
Evaluate rent reasonableness using approved comparables and market analysis tools</li><li>
Demonstrate concise presentation abilities to explain complex technical details</li></ul> 
For additional information on the job, please see the full job description. 
How to Apply: To apply, complete the online NeoGov application by clicking the Apply button in the upper right-hand corner of this posting. 
Application Tips:<ul><li>
Update the Work Experience and Education sections with your most current information. Note: SHA does not accept external attachments, such as resumes or cover letters.</li><li>
Complete the Agency-Wide questions. Even if you have applied to SHA before, please review and update your responses.</li><li>
Respond to any Supplemental Questions, if applicable.</li></ul> 
Why Should You Apply?<ul><li>
Our Culture: SHA offers a supportive, energetic workplace where collaboration and growth thrive. Our talented team has helped make us a nationally recognized leader in affordable housing and community development.</li><li>
Competitive Salary</li><li>
Comprehensive Benefits<ul><li>
Medical, dental, and vision insurance</li><li>
Public Employees&rsquo; Retirement System (PERS)</li><li>
Generous paid leave and holidays</li></ul></li><li>
Work-Life Balance<ul><li>
Reasonable hours</li><li>
Opportunity for part-time remote work</li></ul></li><li>
Professional Development<ul><li>
On-the-job training and growth opportunities</li></ul></li></ul> 
Our Commitment to Equity
SHA values your unique background and perspective &ndash; we encourage you to apply even if you do not meet every listed qualification. Learn more in our diversity (Download PDF reader) and application equity (Download PDF reader) statement.</div></div></div>

Certification Specialist I

Explore 113+ Academic administration specialist in Seattle this April. Find roles across top companies and apply now to boost your career.