accounting & sales support specialist Jobs in Chicago

accounting & sales support specialist

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retail sales and store support

accounting sales support specialist

On Point Holdings

<div><p><b>About On Point Holdings, LLC</b></p><p></p><p><br>
On Point Holdings, LLC is a values-driven management firm guiding five specialized businesses united by purpose and performance. Our portfolio includes On Point Solutions, LLC (metal fabrication equipment), SteelPoint Machine Tool, LLC dba DNE Laser USA (machine tool and welding systems), OpEx Service, LLC (machine tool maintenance and repair), Steel Mountain Marketing, LLC (digital agency), and Big Game Steel (sheet metal storage systems). We invest in excellence, lead with integrity, and empower our teams to create impact across industries.</p><p></p><p><br>
Learn more here: https://www.onptholdings.com/</p><p></p><p><b><br>
Job Title</b>: Accounting &amp; Sales Support Specialist</p><p><b>
Job Level</b>: IC2</p><p><b>
Reports to</b>: Controller</p><p><b>
Location:</b> Remote</p><p></p><p><b><br>
Job Summary</b>:</p><p>
The Accounting &amp; Sales Support Specialist is responsible for supporting the company&rsquo;s financial operations, including full-cycle Accounts Payable, Accounts Receivable, sales order processing, and general accounting support. This role works closely with the Controller and assists with reconciliations and month-end activities to ensure accurate and timely financial reporting.</p><p><b>
Key Responsibilities</b>:</p><p><b>
Accounts Payable (AP)</b></p><ul><li>
Enter vendor invoices against approved purchase orders</li><li>
Maintain vendor records, including setup and W-9 collection</li><li>
Prepare and process check and ACH payments</li><li>
Reconcile vendor statements as needed</li><li>
Ensure proper documentation and adherence to internal controls</li></ul><p><b>
Accounts Receivable (AR)</b></p><ul><li>
Create and distribute customer invoices</li><li>
Generate internal invoices for tracking and reporting</li><li>
Issue and monitor down payment invoices</li><li>
Record and apply customer cash receipts</li><li>
Assist with AR aging review and follow-up</li></ul><p><b>
Sales Order Processing</b></p><ul><li>
Enter new sales into the master tracking system</li><li>
Update HubSpot with assigned Sale ID and deal details</li><li>
Place vendor purchase orders with appropriate pricing and payment terms</li><li>
Maintain accurate documentation for all sales transactions</li></ul><p><b>
General Accounting &amp; Month-End Support</b></p><ul><li>
Reconcile company credit card accounts monthly</li><li>
Assist with bank reconciliations as assigned</li><li>
Prepare basic monthly journal entries under the direction of the Controller</li><li>
Support month-end close processes</li><li>
Work closely with the Controller on all Accounting matters</li><li>
Assist with special projects and reporting as needed</li></ul><p><b>
Qualifications</b>:</p><ul><li>
2&ndash;5 years of accounting or bookkeeping experience</li><li>
Experience with accounting software (QuickBooks Online &amp; Desktop</li><li>
Experience reconciling accounts</li><li>
Strong Excel skills</li><li>
High attention to detail and strong organizational skills</li><li>
Ability to work independently and meet deadlines</li></ul><p><b>
Education:</b></p><ul><li>
Associate&rsquo;s or Bachelor&rsquo;s degree in Accounting, Finance, or related field preferred</li></ul><p><b>
Compensation</b>:</p><p>
This is a <b>non-exempt, hourly position</b> with an anticipated pay range of <b>$50,000 &ndash; $65,000 annually</b>, based on a full-time schedule. Actual hourly rates will be determined based on factors such as experience, skills, qualifications, and internal equity.</p><p>
Because this role is classified as <b>non-exempt under the Fair Labor Standards Act (FLSA)</b>, employees are <b>eligible for overtime pay for hours worked over 40 in a workweek</b>, in accordance with applicable federal and state laws.</p><p>
On Point Holdings offers a <b>competitive total rewards package</b>, which may include health reimbursements, retirement plan options, paid time off, and other company-sponsored benefits, subject to plan eligibility and company policy.</p><p><b>
Additional Requirements</b></p><ul><li>
Must be legally authorized to work in the United States; visa sponsorship is not available for this position.</li><li>
Must demonstrate a high degree of integrity, accuracy, accountability, and professionalism when handling financial information and company records.</li><li>
Strong organizational skills and attention to detail are required to manage multiple transactions, deadlines, and documentation requirements.</li><li>
Ability to work independently in a remote environment while maintaining consistent communication with internal teams and leadership.</li><li>
Must maintain reliable internet access and a workspace suitable for confidential financial and business communications.</li><li>
Must be comfortable working with financial systems, CRM tools, and digital document management systems (e.g., accounting software, HubSpot, Excel, and related tools).</li><li>
Ability to occasionally lift or transport office materials or equipment (up to 25 pounds).</li><li>
Willingness to attend occasional in-person training sessions, team meetings, or company events, which may require limited travel.</li></ul><p><b>
Working Conditions</b></p><p>
This role supports a collaborative, fast-paced business environment across multiple operating companies within On Point Holdings. The position is primarily remote and requires regular digital communication with accounting, sales, and leadership teams. Work involves extended periods of computer use, financial data entry, reconciliation, and system-based reporting.</p><p>
Employees are expected to maintain confidentiality when handling financial records, customer information, and internal company data. Across all teams, we prioritize accuracy, accountability, and continuous improvement while empowering individuals to contribute meaningfully to the organization&rsquo;s financial operations.</p><h1 class="jobSectionHeader"><b>
Application Process</b></h1><p>
As part of this role, candidates may be subject to a non-compete and non-solicitation agreement. These terms help protect the Company&rsquo;s confidential information, client relationships, and team structure. Specifically, post-employment restrictions may apply regarding working with competing organizations or soliciting Company clients or employees. Details will be provided during the offer stage, and terms vary based on role, location, and business unit. Employment is contingent upon the successful completion of a background check and drug screening. Depending on the role you are interviewing for, you may be required to complete a mechanical aptitude test.</p><h1 class="jobSectionHeader"><b>
Equal Opportunity Employer</b></h1><p>
We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status. Applicants requiring reasonable accommodation for any part of the application or hiring process may contact HR at savannah@onptholdings.com. Candidates must be legally authorized to work in the United States without sponsorship now or in the future. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm you are authorized to work in the U.S.</p></div><p></p>

Accounting & Sales Support Specialist

zesty.ai

<div><h1 class="jobSectionHeader"><b>Controller</b></h1>
<p><b>
Location:</b> Remote (US)<br>
<b>Reports to:</b> Chief Financial Officer</p>
<h2 class="jobSectionHeader"><b>
About ZestyAI</b></h2>
<p>
ZestyAI is the leading property and climate risk analytics platform for the P&amp;C insurance industry. Our AI-powered models provide property-level insights into the risks that drive the majority of losses, including wildfire, hail, and water damage. Using proprietary data from aerial imagery, property characteristics, permits, and environmental signals, we help insurers price accurately, underwrite smarter, and reduce losses &ndash; creating a stronger and more resilient insurance market. As climate events grow more frequent and complex, legacy models can no longer keep pace. ZestyAI replaces outdated assumptions with dynamic, property-specific intelligence. Our next wave of innovation leverages agentic and generative AI to accelerate decision-making across the insurance value chain.</p>
<h2 class="jobSectionHeader"><b>
The Opportunity</b></h2>
<p>
We are hiring a Controller to build and lead a modern, automation-first accounting function at a rapidly growing AI company.</p>
<p>
This is a rare opportunity to design the financial control environment of an AI-native platform company from the ground up.</p>
<p>
We are intentionally building a <b>flat, highly capable finance team</b> where senior leaders operate as high-impact individual contributors and leverage automation, outsourced partners, and AI agents to maximize efficiency. You will work directly with the CFO to:</p>
<ul>
<li>Professionalize accounting policies and monthly close process</li>
<li>Design scalable accounting processes and infrastructure</li>
<li>Implement scale-appropriate financial controls</li>
<li>Drive automation across close, reporting, and compliance</li>
<li>Build a finance function that scales to $100M+ without unnecessary headcount</li>
</ul>
<p>If you are a technically strong Controller who is curious, self-directed, and already experimenting with AI in your current finance workflows, this role puts you at the forefront of how AI reshapes accounting. You will not be constrained by legacy systems or bureaucracy. You will be empowered to build.</p>
<h1 class="jobSectionHeader"><b>
What You'll Do</b></h1>
<h2 class="jobSectionHeader"><b>Own the Accounting Function</b></h2>
<ul><li>Lead the monthly, quarterly, and annual multi-entity close process; produce accurate consolidated GAAP financial statements (P&amp;L, Balance Sheet, Cash Flow)</li>
<li>Managing outsourced bookkeeping</li>
<li>Develop accounting policies, SOPs, and internal controls</li>
<li>Manage/oversee AP, AR, payroll accounting, reconciliations</li>
<li>Maintain reconciliations, schedules, and documentation at audit-ready standards</li>
</ul><h2 class="jobSectionHeader"><b>Revenue &amp; Contract Accounting</b></h2>
<ul><li>Own revenue recognition policy and execution (including complex data licensing and multi-element contracts)</li>
<li>Partner with Go-To-Market and Legal to ensure contract structures align with accounting treatment</li>
<li>Maintain deferred revenue schedules and ensure billing, collections, and reporting are clean and reconciled</li>
</ul><h2 class="jobSectionHeader"><b>Controls, Risk &amp; Audit</b></h2>
<ul><li>Design and implement scalable internal controls</li>
<li>Prepare the company for financial audits and future diligence</li>
<li>Partner cross-functionally to ensure control maturity aligns with growth</li>
<li>Build documentation and workflows that support compliance and enterprise customer requirements</li>
</ul><h2 class="jobSectionHeader"><b>Automation &amp; AI-Driven Finance</b></h2>
<ul><li>Lead the accounting systems roadmap (ERP, close tools, bill pay, spend management)</li>
<li>Leverage automation to reduce manual journal entries and reconciliation work</li>
<li>Identify and implement AI agents or workflows to assist with:</li>
<li><ul><li>Reconciliations</li>
<li>Contract review</li>
<li>Close checklists</li>
<li>Policy drafting</li>
<li>Variance analysis</li>
</ul></li><li>Establish an &quot;automation-first&quot; mindset across the finance function</li>
</ul>
<p>You will have wide latitude to test, implement, and scale AI tooling inside finance.</p>
<h2 class="jobSectionHeader"><b>
Vendor &amp; Outsourced Partner Oversight</b></h2>
<ul><li>Manage outsourced bookkeeping, tax, payroll, and other accounting support</li>
<li>Establish clear service standards and quality expectations</li>
<li>Ensure outsourced workflows integrate seamlessly with internal systems</li>
</ul><h2 class="jobSectionHeader"><b>Cash &amp; Financial Discipline</b></h2>
<ul><li>Oversee AP/AR workflows and improve billing and collections rigor</li>
<li>Strengthen working capital management</li>
<li>Support cash forecasting accuracy through clean accounting data</li>
</ul><h1 class="jobSectionHeader"><b>What We're Looking For</b></h1>
<ul><li>7+ years of progressive accounting experience</li>
<li>Strong US GAAP foundation including CPA and audit experience (either auditor-side or company-side)</li>
<li>Experience in high growth recurring revenue software startup</li>
<li>Experience managing revenue with enterprise contracts</li>
<li>Familiarity with enterprise sales commission plans</li>
<li>Proven experience operating in a lean or growth-stage environment</li>
<li>Experience managing audits and building documentation discipline</li>
<li>Demonstrated ability to improve processes and implement systems</li>
</ul><h2 class="jobSectionHeader"><b>Bonus Points For</b></h2>
<ul><li>Experience in Insurtech, fintech, data platforms, or AI-driven companies</li>
<li>ERP implementation experience</li>
<li>Hands-on experimentation with AI tools in accounting workflows</li>
<li>Clear examples of automation initiatives you have personally driven</li>
</ul><h1 class="jobSectionHeader"><b>Who You Are</b></h1>
<ul><li>Curious and self-directed</li>
<li>Comfortable building in ambiguity</li>
<li>Energized by improving systems rather than maintaining legacy processes</li>
<li>Highly accountable and detail-oriented</li>
<li>Excited by AI's role in reshaping finance operations</li>
<li>Motivated by impact and ownership, not title hierarchy</li>
</ul>
<p>You've likely already found ways to use AI in reconciliations, policy writing, close management, or analysis &mdash; and you're eager to go further.</p>
<h1 class="jobSectionHeader"><b>
Why Join ZestyAI</b></h1>
<ul><li>Join a recognized AI and Insurtech leader reshaping risk analytics</li>
<li>Work directly with executive leadership in a high-impact role</li>
<li>Build a modern accounting function designed for scale</li>
<li>Operate in a flat team with significant ownership</li>
<li>Be at the forefront of AI adoption in finance operations</li>
</ul>
<p>This is a career-defining opportunity for a Controller who wants to build &mdash; not just maintain.</p></div><p></p>

Controller (Remote)

Baird & Warner Real Estate

<div><b>About Baird &amp; Warner Real Estate</b><p>
Behind every great company is a culture created by the professionals who work there. It&rsquo;s what has earned Baird &amp; Warner a Top Workplace designation from the Chicago Tribune ten times. Throughout our rich history, we&rsquo;ve stayed true to the belief that when you give people the support they need, amazing things happen. That&rsquo;s why we empower you to be independent, grow in your career, do the right thing by your colleagues and your community, and have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose &mdash; making it easier for homebuyers and sellers to realize their real estate dreams.</p><p></p><b>
Job Summary</b><p>
The Contract Coordinator plays a critical role in ensuring financial accuracy, consistency, and integrity across the business. This position works closely with agents, managers, vendors, and internal accounting teams to ensure documentation is submitted in good order, communicates closely with agents and branches, and supports the timely and accurate payment of commissions.</p><p>
This role requires deep knowledge of real estate transactions and the ability to learn and apply the unique policies, commission structures, and procedures of all 26 Baird &amp; Warner offices.</p><p>
This position requires 3x/week in-person working at our Chicago Loop office.
</p><p></p><p><b>Location: </b>Chicago Location (120 S. LaSalle St. Suite 2000) - Hybrid Schedule (3 days in office)</p><p><b>
Hours:</b> Monday - Friday 8:30 a.m. - 5 p.m.</p><p></p><b>
Essential Duties &amp; Responsibilities</b><p><i>
Essential duties include but are not limited to the following:</i></p><ul><li>
Ensure proper documentation and verify compliance requirements for new sales, leases and referral transactions.</li><li>
Communicate and coordinate with agents, clients, attorneys, and title companies when needed to resolve issues or secure required information.</li><li>
Accurately enter and maintain relevant data including commission structures, business partners, closing details, and agent specific details in internal systems.</li><li>
Collaborate with internal teams to ensure smooth file flow, timely approvals, and accurate record-keeping.</li><li>
Maintain and update cooperating broker and vendor records.</li><li>
Work directly with agents, branch administrators, managers, and vendors to resolve commission questions, discrepancies, and complex scenarios.</li><li>
Provide professional guidance and support to branch office administrators and sales associates regarding commission policies, procedures, and transaction issues.</li><li>
Learn and apply the unique commission structures, policies, and operational procedures of all 26 offices.</li><li>
Identify trends, errors, or inconsistencies in reporting or processing and recommend improvements.</li><li>
Assist with audits, month-end close activities, and special financial projects as needed.</li><li>
General office duties including customer service requests, phones, and projects.</li></ul><p>
Review, validate, and process modification requests</p><b><br>
Requirements</b><br>
<p></p><ul><li>
Strong computer skills including Google Suite &amp; Gmail. Zendesk and Profit Power experience preferred.</li><li>
Excellent math and analytical aptitude with strong attention to detail.</li><li>
Highly organized and able to manage multiple priorities in a fast-paced environment.</li><li>
Strong data entry and reconciliation experience.</li><li>
Excellent written, verbal, and customer service skills.</li><li>
Professional, solutions-oriented communication style when working with agents, managers, and vendors.</li><li>
Ability to learn and retain complex commission structures and office-specific policies.</li><li>
Team-player attitude with a strong sense of accountability and ownership.</li><li>
Detail-oriented with strong follow-through.</li><li>
High School Diploma or equivalent required; associate&rsquo;s or bachelor&rsquo;s degree in accounting, finance, or business a plus.</li></ul><br>
<b>
Benefits</b><br>
<ul><li>
Medical</li><li>
Dental</li><li>
Vision</li><li>
401k</li><li>
PTO</li><li>
VTO</li></ul><b>
Salary Range:</b><p>
$45,000-$52,000</p></div>

Real Estate Contract Coordinator

Constellation Brands

<div>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <strong>
  About Constellation Brands
  <br/>
  <br/>
 </strong>
 If you have taken a moment to toast with a glass of wine, celebrate with a cocktail, or relax with a bottle of beer, chances are that you&rsquo;ve shared that moment with us. For more than 75 years, we&rsquo;ve led the beer, wine, and spirits industry by building admired brands that delight our consumers. Our portfolio balances iconic brands, such as Corona and Modelo, with exciting gems, such as Prisoner Wine Company and High West.
 <br/>
 <br/>
 <strong>
  About The Employee Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Product Allowance so you can kick back and relax with Constellation&rsquo;s awesome products.
  </li>
  <li>
   Summer hours where we have half days on Fridays.
  </li>
  <li>
   Tuition Reimbursement up to $10,000/year so you can continue feeding your brain.
  </li>
  <li>
   Ongoing learning opportunities, development experiences, and mentorship programs.
  </li>
  <li>
   Occasional team building meetups.
  </li>
  <li>
   160 hours of PTO with 13 paid holidays.
  </li>
  <li>
   Life/Work Balance? We're all about it. We offer much more than just health care benefits. Our innovative programs and resources are designed to support physical, mental, and emotional well-being for you and your family.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Position Summary
  <br/>
  <br/>
 </strong>
 This role, supporting the Beer Division&rsquo;s Supply Chain, will partner with the Transportation and Warehousing teams to provide financial insight into business performance. Specific areas of contribution include monthly management reporting and forecasting, annual budgeting, long-range strategic planning, cost-savings initiatives, and any ad hoc project support as needed.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Support month-end close activities, including consolidation and processing of monthly and quarterly journal entries, and resolution of system issues
  </li>
  <li>
   Support development of the monthly forecast, annual budget, and long-range plan for Transportation and Warehousing through partnership with senior leaders and key stakeholders to ensure financial estimates and targets appropriately reflect strategic initiatives and current trends.
  </li>
  <li>
   Support creation, production, and distribution of stakeholder management reporting; reviewing results with business partners to provide variance analysis vs. annual plan and to proactively define potential risks
  </li>
  <li>
   Partner with Transportation and Warehousing teams to provide financial analysis and decision support for contract negotiations and capital expenditure projects
  </li>
  <li>
   Support cost accounting process for total division COGS (annual standard creation) and support the Master Data Management team in set-up and testing of new items and new locations
  </li>
  <li>
   Support various ad-hoc requests from the finance leadership team
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Reporting Relationship
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   This position will report directly to the Sr. Manager, Supply Chain &amp; Logistics
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 Education &amp; Experience
 <br/>
 <br/>
 <ul>
  <li>
   Bachelor&rsquo;s degree in business (Finance/Accounting)
  </li>
  <li>
   1 to 3 years of relevant professional experience in Finance, Accounting, or Consulting required
  </li>
  <li>
   Previous exposure to Supply Chain and CPG industry preferred
   <br/>
   <br/>
  </li>
 </ul>
 Technical Proficiency
 <br/>
 <br/>
 <ul>
  <li>
   Advanced Excel skills (Power Query/Pivot, Power BI, Xlookup, etc.)
  </li>
  <li>
   System Adaptability
  </li>
  <li>
   SAP S4 HANA &amp; OneStream experience required
   <br/>
   <br/>
  </li>
 </ul>
 Professional Competency
 <br/>
 <br/>
 <ul>
  <li>
   Highly motivated, change-oriented, and demonstrated ability to adapt to rapidly changing priorities
  </li>
  <li>
   Excellent communication and interpersonal skills, both oral and written
  </li>
  <li>
   Strong financial acumen
  </li>
  <li>
   Continuous improvement mindset &ndash; ability to recognize opportunities to simplify processes and create efficiencies
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Preferred Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Bilingual English/Spanish
  </li>
  <li>
   CPG firm experience preferred
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Physical Requirements/Work Environment
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Occasional lifting up to 25 lbs.
  </li>
  <li>
   Sitting, working at desk/personal computer for extended periods of time
  </li>
  <li>
   Ability to travel domestically and internationally
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Location
  <br/>
  <br/>
 </strong>
 Chicago, Illinois
 <br/>
 <br/>
 <strong>
  Additional Locations
  <br/>
  <br/>
 </strong>
 <strong>
  Job Type
  <br/>
  <br/>
 </strong>
 Full time
 <br/>
 <br/>
 <strong>
  Job Area
  <br/>
  <br/>
 </strong>
 Finance &amp; Accounting
 <br/>
 <br/>
 <strong>
  The Salary Range For This Role Is
  <br/>
  <br/>
 </strong>
 $69,500.00 - $102,100.00
 <br/>
 <br/>
 This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. Our compensation is based on cost of labor. For remote locations or positions open to multiple locations, the pay range may reflect several US geographic markets, including the lowest geographic market minimum to the highest geographic market maximum. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee&rsquo;s pay position within the salary range will be based on several factors including, but not limited to, the prevailing minimum wage for the location, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs. At Constellation Brands, it is not typical for an individual to be hired at the high end of the range for their role, and compensation decisions are dependent upon the facts and circumstances of each position and candidate. We offer comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401(k), and any other benefits to eligible employees.
 <br/>
 <br/>
 Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company&rsquo;s sole discretion, consistent with the law.
 <br/>
 <br/>
 <strong>
  Equal Opportunity
  <br/>
  <br/>
 </strong>
 Constellation Brands is committed to a continuing program of equal employment opportunity. All persons have equal employment opportunities with Constellation Brands, regardless of their sex, race, color, age, religion, creed, sexual orientation, national origin or citizenship, ancestry, physical or mental disability, medical condition (cancer or genetic characteristics), marital status, gender (including gender identity or gender expression), familial status, military or veteran status, genetic information, pregnancy, childbirth, breastfeeding, or related conditions (or any other group or category within the framework of the applicable discrimination laws and regulations).
</div>


Financial Analyst

K&L GATES

<div><h3 class="jobSectionHeader"><b>Job Description</b></h3><p></p><p>
At K&amp;L Gates, we are looking for smart, imaginative and hard-working people with diverse backgrounds, experiences and ideas to join us. Perhaps our search for talented visionaries and your search for important and impactful work lead to the same place.</p><div>
We are seeking a Client Billing Specialist to join the Chicago office. The Client Billing Specialist manages billing tasks, including auditing, reviewing, editing, preparing, and submitting invoices promptly per firm and client guidelines. Responsibilities cover assigned offices and may extend to supporting the manager with special projects, ad-hoc requests, and year-end processes as required.<br>
<br>
KEY RELATIONSHIPS<br>
Internally responsible for communicating with timekeepers, other local billing groups, Firmwide Accounting/Finance, Directors of Administration, practice assistants, paralegals, lawyers and administrative support staff. Externally they are responsible for working with e-billing vendors, AP vendors, client contacts and responding to client driven inquiries.<br>
<br>
ESSENTIAL DUTIES<br>
<ul><li>Overseeing the setup and upkeep of billing processes, ensuring accuracy and compliance in client invoicing while coordinating group billing efforts. Reconciling invoices with financial records and verifying associated documentation, while proposing enhancements to improve overall billing efficiency.</li><li>Overseeing and managing the entire e-billing process to ensure accurate and timely billing, addressing any issues that arise efficiently.</li><li>Overseeing the timekeeper approval process, handle inquiries about billing and financial matters, and prepare documentation for vendor invoices.</li><li>Processing financial transactions, conduct audits, manage payments and payroll, oversee billing and trust accounting, and prepare various financial reports.</li><li>Continuing to assess opportunities for enhancing efficiency and effectiveness while addressing problems.</li><li>Generating and maintaining customized reports and databases for clients and lawyers.</li></ul><br>
EXPERIENCE SKILLS REQUIRED<br>
<ul><li>Have an Associate's degree or equivalent experience in legal billing or a similar field</li><li>Be committed to providing excellent customer service to clients and attorneys while producing a high-quality work product</li><li>Have patience to work with invoices which may be revised or rejected repeatedly</li><li>Be committed to maintaining confidentiality of all Firm and client related information</li><li>Be self-motivated with a good work ethic and able to work well both as part of a team and independently</li><li>Be proficient in Excel including features such as pivot tables and filters</li><li>Have excellent analytical abilities</li><li>Have the ability to handle a large volume of work while ensuring a high level of accuracy</li><li>Have effective communication skills and the ability to interact with diverse personalities while maintaining a professional attitude</li><li>Have the ability to ensure extreme attention to detail, critical thinking, and effective decision-making on all assignments</li><li>Possess abilities in organization, time management, and problem-solving in order to to prioritize workloads and meet deadlines under pressure</li><li>Possess at least two years of billing experience, with expertise in legal or other professional services highly valued.</li></ul><br>
Compensation Salary $63,000 - $97,000</div><p>
The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.</p><p><b>
ABOUT THE FIRM</b></p><p>
K&amp;L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We have experienced dramatic growth in the past decade and now rank among the largest U.S. based law firms in the world. We take pride in constantly striving for innovation, imagination and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.</p><p>
The industry recognition the firm has garnered emanates from the foundation of a global community aligned on behalf of our clients. The people at K&amp;L Gates are committed to working together to create a legacy for each other, the firm, our clients, and the communities in which we serve. We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals.</p><p></p><p><br>
Notice: We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.</p><p>
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.</p><p><b>
BENEFITS</b></p><p>
K&amp;L Gates offers our personnel a comprehensive suite of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time personnel include:</p><div>
<div><div><div><ul><li>Medical/Prescription Drug Coverage (including a Health Savings Account feature)</li>
</ul></div><div><ul><li>Back-up Child/Elder Care and access to a caregiving concierge</li><br>
</ul></div></div><br>
<div><div><ul><li>Dental Insurance</li>
</ul></div><div><ul><li>Wellness Program</li><br>
</ul></div></div><br>
<div><div><ul><li>Vision Insurance</li>
</ul></div><div><ul><li>Pre-tax Commuting Benefits</li><br>
</ul></div></div><br>
<div><div><ul><li>401(k) Retirement Plan and Profit Sharing</li>
</ul></div><div><ul><li>Business Travel Accident Insurance</li><br>
</ul></div></div><br>
<div><div><ul><li>Short- and Long-term Disability Protection</li>
</ul></div><div><ul><li>Pet Insurance</li><br>
</ul></div></div><br>
<div><div><ul><li>Life Insurance (including Basic, Supplemental, Spouse, Child, and Accidental Death and Dismemberment)</li>
</ul></div><div><ul><li>Health Advocacy Services</li><br>
</ul></div></div><br>
<div><div><ul><li>Paid Time Off (20 days/year through first 4 years of employment; 25 days/year after 5 years of employment)</li>
</ul></div><div><ul><li>Identity Protection/Restoration and Fraud Insurance</li><br>
</ul></div></div><br>
<div><div><ul><li>Parental Leave (18 weeks of which 6 are paid; short-term disability may provide additional paid time off)</li>
</ul></div><div><ul><li>Student loan refinancing options and access to a student loan concierge service</li><br>
</ul></div></div><br>
<div><div><ul><li>Paid Holidays (12)</li>
</ul></div><div><ul><li>Addiction Resources</li><br>
</ul></div></div><br>
<div><div><ul><li>Family Building Benefits</li>
</ul></div><div><ul><li>Breast Milk Delivery and Lactation Support Services</li><br>
</ul></div></div><br>
<div><div><ul><li>Flexible Spending Accounts</li>
</ul></div><div><ul><li>Employees also may be eligible to receive bonuses and certain expense reimbursements</li><br>
</ul></div></div><br>
<div><div><ul><li>Employee Assistance Program</li>
</ul></div><div><ul><li>Professional Development and CLE Credit Opportunities</li><br>
</ul></div></div><br>
<div><div><ul><li>529 Deductions</li>
</ul></div><div><ul><li>Relocation</li><br>
</ul></div></div><br>
<div><div><ul><li>Accident Insurance</li>
</ul></div><div><ul><li>Employee Referral Program</li><br>
</ul></div></div><br>
<div><div><ul><li>Critical Illness Insurance</li>
</ul></div><div><ul><li>Hybrid/Remote Work Opportunities</li><br>
</ul></div></div><br>
<div><div><ul><li>Hospital Indemnity Insurance</li>
</ul></div><div><ul><li>Perks including: Technology, Entertainment, and Travel Discount Programs</li><br>
</ul></div></div><br>
<div><div><ul><li>Bereavement Leave</li>
</ul></div><div><ul><li>All other benefits (such as leaves of absence) required by law</li>
</ul></div></div><br>
</div></div><p><b>EQUAL EMPLOYMENT OPPORTUNITY</b></p><p>
The Firm is an equal opportunity employer. It is the policy of the Firm that employment decisions shall be based on merit, qualifications and competence. Employment practices will not be influenced or affected by virtue of a person&rsquo;s race (including traits associated with race, including hair texture and protective hairstyles such as afros, braids, locks, and twists), religion, creed, color, national origin, ancestry, citizenship, physical disability, mental disability, medical condition, genetic information, marital status, sex, pregnancy, childbirth, breastfeeding, gender, parental status, gender identity, gender expression, sexual orientation, age, familial status, domestic violence victim status, military and veteran status, or any other characteristic protected by applicable federal, state, or local law. This policy governs all aspects of employment including, without limitation, recruiting, hiring, compensation, benefits, promotion, assignment, and dismissal. In addition, it is the Firm&rsquo;s policy to provide an environment that is free of prohibited harassment of any kind including, without limitation, that which is based on sex, race, age, disability, ethnic background, or any other category protected by law (including the categories listed above). The Firm complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, please contact askHR@klgates.com.</p></div>

Client Billing Specialist

Cushman & Wakefield

<div><p><b>Job Title</b></p>
Senior Executive Administrator / Operations Specialist<p></p><p><b>
Job Description Summary</b></p>
The Executive Assistant provides organized and dependable administrative support to leaders within the Sales and Operations organization. The role helps manage daily scheduling needs, coordinates key meetings and events, and ensures timely follow-up on tasks that support the team&rsquo;s regional, market, client, and revenue-related priorities. The individual balances multiple requests, maintains a high level of accuracy, and supports consistent communication across the broader sales organization.<p><b>
Job Description</b></p><p><b>
Key Company Ethos - DRIVE</b></p><ul><li>
Drive</li><li>
Resilient</li><li>
Inclusive</li><li>
Visionary</li><li>
Entrepreneurial</li></ul><p></p><p><b>
Key Responsibilities:</b></p><p><b>
Executive Support</b></p><ul><li>
Manage and prioritize calendars for sales leaders with frequent in-person and virtual internal and external meeting requests.</li><li>
Support coordination for standing sales meetings, pipeline reviews, and regional leadership touchpoints.</li><li>
Draft and prepare routine communications, follow-up notes, and scheduling confirmations.</li><li>
Assist with domestic travel planning tied to client visits, market visits, and leadership offsites.</li><li>
Process leader&rsquo;s expense reports with accurate financial coding in a timely manner.</li><li>
Maintain confidentiality and handle sensitive information appropriately.</li><li>
Backup other Executive Admins and Brokerage Support as necessary.</li></ul><p></p><p><b>
Business Operations</b></p><ul><li>
Support preparation of simple slide materials for leadership updates, market snapshots, and internal communications.</li><li>
Maintain the operating rhythm for weekly, monthly, and quarterly routines (pipeline calls, market reviews, budgeting &amp; forecast cycles, regional leadership meetings).</li><li>
Partner with Sales Ops, and Finance on routine administrative tasks or data requests.</li><li>
Oversee real estate license registration and renewal processes with IDPRF.</li><li>
Facilitate review and execution of all legal documents related to real estate transactions on behalf of Broker of Record including Commission Agreements, Listing Agreements and Lien Waivers.</li><li>
Manage organization of shared sales documents, trackers, and resource folders.</li></ul><p></p><p><b>
Project &amp; Relationship Management</b></p><ul><li>
Serve as a point of contact for internal colleagues, brokers, office leaders, and external partners.</li><li>
Support coordination of client-related meetings, including prep materials and scheduling.</li><li>
Help maintain consistent communication flows between the sales leadership team and local markets.</li><li>
Build positive working relationships across the Midwest regional network and corporate function partners.</li></ul><p></p><p><b>
Office &amp; Administrative Oversight</b></p><ul><li>
Manage expense requests, charitable donations and related Compliance approvals, Requests for Approval (RFA), invoices, and reimbursements.</li><li>
Support vendor coordination tied to sales meetings, events, or training activities.</li><li>
Oversee room bookings, event logistics, and meeting arrangements.</li><li>
Maintain general administrative organization, including document management and file tracking.</li></ul><p></p><p><b>
Qualifications</b></p><ul><li>
3&ndash;5+ years of administrative support experience in alarge corporate or global organization
</li><li>Experience supporting sales, commercial real estate, or client-facing teams.</li><li>
Strong organization, time management, and attention to detail.</li><li>
Ability to manage competing priorities in a fast-paced environment.</li><li>
Proficiency in Microsoft Office, Teams, and common business platforms.</li><li>
Ability to maintain discretion and confidentiality.</li></ul><p></p><p><b>
Skills &amp; Competencies</b></p><ul><li>
Reliable follow-through and attention to deadlines.</li><li>
Clear verbal &amp; written communication and strong judgment.</li><li>
Ability to maintain discretion with sensitive business information.</li><li>
Calm and professional under shifting priorities in a fast paced environment.</li><li>
Strong relationship-building skills across teams and markets.</li><li>
Resourceful with an ability to problem solve and complete tasks without constant direction.</li><li>
Proactive approach to monitoring schedules and anticipating upcoming needs.</li></ul><br>
<p></p>
Cushman &amp; Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work. In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.<br>
<p></p>
The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement, the geographic area in which the work will be performed, market pay rates in that area, and the candidate&rsquo;s experience and qualifications.<br>
<p></p>
The company will not pay less than minimum wage for this role.<br>
<p></p>
The compensation for the position is: $ 70,040.00 - $82,400.00<p></p>
Cushman &amp; Wakefield is an Equal Opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.<p></p><p>
In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman &amp; Wakefield, please call the ADA line at <b>1-888-365-5406</b> or email <b>HRServices@cushwake.com</b>. Please refer to the job title and job location when you contact us.</p><p></p>
INCO: &ldquo;Cushman &amp; Wakefield&rdquo;</div>

Senior Executive Administrator / Operations Specialist

Allied Benefit Systems

<div><p><b>POSITION SUMMARY:
</b></p><p>The Stop Loss Claim Specialist is responsible for preparing and filing medical stop loss claims for reimbursement with stop loss carriers for individual stop loss (specific) coverage. Additional duties include following up with the various carriers to ensure reimbursements are received in time and in full. Further responsibilities include the appeals of denied and reduced claim reimbursements, along with retaining the appropriate documentation needed to support the reimbursement request.</p><p>
</p><p></p><p><b>ESSENTIAL FUNCTIONS:
</b></p><ul><li>Compile and submit claim reports and the necessary documentation to file a stop loss claim.</li><li>
Frequently monitor the status of claims assigned and follow up with stop loss carriers.</li><li>
Strong ability to answer questions and requests from stop loss carriers for additional information promptly and with thorough information in support of claim reimbursement.</li><li>
Communicate with other internal departments to resolve claim issues.</li><li>
Prepare both the initial, subsequent, and year end claim filings upon reconciliation of the claim activity.</li><li>
Ability to manage time to file advanced funding, high dollar and renewal claim submissions per contract stipulations and department metrics.</li><li>
Appeal the denials or reduction of reimbursements by the stop loss carrier.</li><li>
Understand stop loss policy provisions, as well as group plan documentation in support of claim reimbursements.</li><li>
Ability to adapt to new concepts and systems.</li><li>
Other duties as assigned.</li></ul><p>
</p><p><b>EDUCATION:</b></p><ul><li><i>
High School diploma or equivalent required.
</i></li><li><i>Some college or equivalent work experience preferred.</i></li></ul><p>
</p><p><b>EXPERIENCE AND SKILLS:</b></p><ul><li><i>
1-2 years of claims experience in a self-funded environment</i></li><li>
Have a thorough knowledge of Stop Loss terminologies, concepts, and catastrophic claim handling</li><li>
Ability to interpret Stop Loss contracts and Client summary Plan Descriptions (SPD).</li><li><i>
Stop loss filing experience preferred</i></li><li>
Accounting or Finance background a plus.</li></ul><ul><li><i>
Proficient with Microsoft Office Suite, specifically with Microsoft Excel.</i></li><li><i>
Strong analytical and problem-solving skills.</i></li><li><i>
Excellent verbal and written communication skills.</i></li><li><i>
Demonstrated elevated level of organizational skills and superior attention to detail.</i></li><li><i>
Excellent time management skills with a proven ability to meet deadlines.</i></li><li>
Demonstrated ability in developing and maintaining positive relationships with team members, internal departments, various brokers, reinsurance carriers, and clients.</li></ul><p>
</p><p></p><p><b>COMPETENCIES:</b></p><ul><li>
Communication</li><li>
Customer Focus</li><li>
Accountability</li><li>
Functional/Technical Job Skills</li></ul><p>
</p><p><b>PHYSICAL DEMANDS:</b></p><ul><li>
This is an office environment requiring extended sitting and computer work.</li></ul><p><b>
WORK ENVIRONMENT:
</b></p><ul><li>Remote</li></ul><p>
</p><p>Here at Allied, we believe that great talent can thrive from anywhere. Our remote friendly culture offers flexibility and the comfort of working from home, while also ensuring you are set up for success. To support a smooth and efficient remote work experience, the internet connection must be obtained through a cable broadband or fiber optic internet service provider with speeds of at least 100Mbps download/25Mbps upload. Reliable internet service is essential for staying connected and productive.</p><p>
The company has reviewed this job description to ensure that essential functions and basic duties have been included. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.</p><p>
Compensation is not limited to base salary. Allied values our Total Rewards, and offers a competitive Benefit Package including, but not limited to, Medical, Dental, Vision, Life &amp; Disability Insurance, Generous Paid Time Off, Tuition Reimbursement, EAP, and a Technology Stipend.</p><p>
Allied reserves the right to amend, change, alter, and revise, pay ranges and benefits offerings at any time. All applicants acknowledge that by applying to the position you understand that the specific pay range is contingent upon meeting the qualification and requirements of the role, and for the successful completion of the interview selection and process. It is at the Company's discretion to determine what pay is provided to a candidate within the range associated with the role.</p></div>

Stop Loss Claims Specialist I-Specific

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