accounts payable & procurement specialist

junior accountant

accounts payable & procurement specialist Jobs in New York

accounts payable accountant Jobs in New York

accounts payable accountant

accounts payable specialist (hybrid) Jobs in New York

accounts payable specialist (hybrid)

accounting associate

accounts payable associate

New York Pilates

<div>
 
 
 
 
 
 
 
 
 Accounts Payable Associate
 
 
 
 
 
 
 
 
 
 
 &nbsp;
 
 
 
 
 
 
 
 
 &ldquo;New York Pilates is about community and creating a space where people feel at home, leave their day behind and get into their bodies&rdquo; - Heather Andersen, Founder &amp; Owner
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 We Want You!
 
 
 
 
 
 
 
 
 
 
 
 
 
 New York Pilates is looking for a detail-oriented and proactive Accounts Payable &amp; Finance Associate to bring our AP function in-house. This role will take ownership of bill pay while expanding support across broader finance operations&mdash;providing stronger visibility, accuracy, and partnership with the business.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 This is an opportunity to build and optimize internal processes, improve financial tracking, and collaborate closely with leadership on day-to-day financial operations.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 This is a full-time, U.S. based position, with required availability during EST hours; strong preference for candidates based in NYC.
 
 
 
 
 
 
 
 &nbsp;
 
 
 
 
 
 
 The Role
 
 
 
 
 
 
 
 
 
 
 
 
 
 Accounts Payable (Core Focus)
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Own end-to-end AP process: invoice intake, coding, approvals, and payment execution
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Manage vendor relationships and maintain accurate records
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Ensure timely and accurate bill payments, avoiding late fees or discrepancies
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Monitor cash outflows and flag any irregularities or risks
 
 
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 
 Financial Operations Support
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Assist with weekly cash flow tracking and reporting
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Support month-end close (reconciliations, accruals, documentation)
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Maintain accurate financial data within accounting systems (e.g., QuickBooks)
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Partner with leadership to improve visibility into spend and budgeting
 
 
 
 
 
 
 </li>
 </ul>
 
 
 
 
 
 
 
 Process Improvement &amp; Controls
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Build and refine AP systems, workflows, and approval processes
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Establish checks and balances (especially if structured as a part-time team)
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Identify inefficiencies and recommend scalable solutions
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Ensure compliance with internal policies and accounting best practices
 
 
 
 
 
 
 </li>
 </ul>
 &nbsp;
 
 
 
 
 
 
 What We&rsquo;re Looking For
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 2-4 years of experience in Accounts Payable, Bookkeeping, or Finance Operations
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Strong attention to detail and organizational skills
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Experience with accounting software (QuickBooks preferred)
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Comfortable managing high-volume transactions with accuracy
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Direct experience working closely with and reporting directly to senior leadership, with the ability to communicate financial insights clearly and concisely.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Proactive and ownership-driven&mdash;you don&rsquo;t just process, you improve
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Excited to bring structure and clarity to financial operations
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Comfortable working in a fast-paced, growing business
 
 
 
 
 
 
 </li>
 </ul>
 &nbsp;
 
 
 
 
 
 
 Why You&rsquo;ll Love Working With NYP!
 
 
 
 
 
 
 
 
 
 
 
 
 
 Competitive Pay:
 
 
 
 
 
 
 
 
 
 
 
 
 Full-Time: $65,000&ndash;$75,000 annually
 
 
 
 
 
 
 
 
 
 
 
 
 
 Benefits:
 
 
 
 
 
 
 
 
 
 
 
 
 Medical, dental, and vision insurance, PTO, and 401k.
 
 
 
 
 
 
 
 
 
 
 
 
 
 Wellness:
 
 
 
 
 
 
 
 
 
 
 
 
 Complimentary Pilates classes and exclusive retail discounts.
 
 
 
 
 
 
 
 
 
 
 
 
 
 Creative Culture:
 
 
 
 
 
 
 
 
 
 
 
 
 Collaborate with a design-obsessed, mission-driven team shaping the future of boutique fitness.&nbsp;
 
 
 
 
 
 
 
 
 
 
 
 
 
 Impact:
 
 
 
 
 
 
 
 
 
 
 
 
 Bring a critical function in-house and make an immediate impact, while gaining visibility into the full financial picture of the business.
 
 
 
 
 
 
 
 
 
 
 &nbsp;
</div>

Accounts Payable Associate

Public Partnerships LLC

<div>It's fun to work in a company where people truly BELIEVE in what they're doing!
We're committed to bringing passion and customer focus to the business.
Public Partnerships LLC supports individuals with disabilities or chronic illnesses and aging adults, to remain in their homes and communities and &ldquo;self&rdquo; direct their own long-term home care. Our role as the nation&rsquo;s largest and most experienced Financial Management Service provider is to assist those eligible Medicaid recipients to choose and pay for their own support workers and services within their state-approved personalized budget. We are appointed by states and managed healthcare organizations to better serve more of their residents and members requiring long-term care and ensure the efficient use of taxpayer funded services. Our culture attracts and rewards people who are results-oriented and strive to exceed customer expectations. We desire motivated candidates who are excited to join our fast-paced, entrepreneurial environment, and who want to make a difference in helping transform the lives of the consumers we serve. (learn more at www.pplfirst.com).
Position Title:
Operations Associate 1 
Duties &amp; Responsibilities: 
Job Summary 
The Operations Associate I supports day-to-day operational performance by compiling, maintaining, and analyzing workforce and operational data that informs management decision-making. This role assists in developing and maintaining reports, dashboards, and ad hoc analyses that track staffing levels, productivity, and key operational metrics. The Operations Associate I prepares regular performance and disbursement reports, ensures data accuracy, and maintains detailed records related to agent and workforce information.
Working closely with operations leadership, this position helps monitor performance trends, supports reporting deadlines, and contributes to tools and processes that improve operational visibility and efficiency. The role requires strong attention to detail, organization, and the ability to work in a fast-paced environment while supporting continuous process improvement initiatives.
Key Responsibilities
Purchasing/Timesheet<ul><li>
Will be responsible for receiving purchase order requests</li><li>
Enter timesheets and invoices daily</li><li>
Analyzes staffing and production data to identify trends, variances, and opportunities for improvement.</li></ul>
Workforce Metrics &amp; Performance Management<ul><li>
Maintains and updates detailed staffing records, including agent schedules, extensions, program assignments, and productivity data.</li><li>
Achieve IPH goals</li></ul>
Operational Efficiency &amp; Process Improvement<ul><li>
Collaborates with management to identify and implement process improvements that enhance efficiency and data accuracy.</li><li>
Manages multiple deliverables and reporting schedules to ensure deadlines are consistently met in a fast-paced environment.</li><li>
Applies strong attention to detail, spreadsheet expertise, and Microsoft Office skills to streamline reporting and operational workflows.</li></ul>
Required Skills:<ul><li> 
Excellent accuracy and attention to detail.</li><li>Ability to work independently and as part of a team in a fast-paced environment with multiple deadlines.</li><li>Excellent written and oral communication skills.</li><li>Process-improvement oriented.</li><li>Excellent spreadsheet skills.</li><li>Strong Microsoft Office applications skills (preferably with Excel, Word, PowerPoint and Access).</li></ul>
Education: High school diploma or equivalent required; bachelor&rsquo;s degree preferred. Substantial professional experience may be considered in lieu of a formal degree.
Experience: 1-2 years&rsquo; experience in payroll and accounts payable operations or finance, preferably in an automated system environment.
Pay Rate: $19.24-$21.63
Working Conditions: Remote
The above is intended to describe the general contents and requirements of work being performed by people assigned to this classification. It is not intended to be construed as an exhaustive statement of all duties, responsibilities, or skills of personnel so classified
PPL is an Equal Opportunity Employer dedicated to celebrating diversity and intentionally creating a culture of inclusion. We believe that we work best when our employees feel empowered and accepted, and that starts by honoring each of our unique life experiences. At PPL, all aspects of employment regarding recruitment, hiring, training, promotion, compensation, benefits, transfers, layoffs, return from layoff, company-sponsored training, education, and social and recreational programs are based on merit, business needs, job requirements, and individual qualifications. We do not discriminate on the basis of race, color, religion or belief, national, social, or ethnic origin, sex, gender identity and/or expression, age, physical, mental, or sensory disability, sexual orientation, marital, civil union, or domestic partnership status, past or present military service, citizenship status, family medical history or genetic information, family or parental status, or any other status protected under federal, state, or local law. PPL will not tolerate discrimination or harassment based on any of these characteristics.
.
If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!</div>

POS Operations Associate-1

Hire Agency

<div>Accounting Associate

Location: New York, NY (Hybrid) 
Job Type: Full-Time 
Salary: $100,000 &ndash; $125,000 + Bonus 
Experience Level: Senior/Lead
Overview
Our client, a well-established insurance defense firm in NYC, is seeking an experienced Accounting &amp; Bookkeeping Associate to join their team. This hybrid role is based in midtown Manhattan and reports directly to the Firm Administrator.
Responsibilities / What You&rsquo;ll Do
<ul><li>Prepare and analyze financial reports (P&amp;L, balance sheet, general ledger, attorney hours)
</li><li>Oversee the billing operations and supervise the billing team to guarantee accurate, rapid invoicing.
</li><li>Manage accounts payable and receivable, overseeing everything from vendor relations to client collections.
</li><li>Reconcile multiple escrow and operating accounts in QuickBooks
</li><li>Support monthly, quarterly, and annual close processes
</li><li>Advise attorneys and staff on timekeeping and billing practices
</li><li>Partner with leadership by delivering financial insights for decision-making
</li><li>Coordinate bonus/billing data with payroll and senior management
</li></ul>
Qualifications / Who are we looking for
<ul><li>Bachelor&rsquo;s degree in Accounting or a closely related financial field.
</li><li>5+ years of accounting experience, specifically within an insurance defense firm.
</li><li>Advanced proficiency in QuickBooks, Clio Manage, and the Microsoft Office Suite.
</li><li>In-depth knowledge of GAAP.
</li><li>Proven track record of managing teams and thriving in fast-paced environments.
</li><li>A proactive problem-solver with an elite eye for detail and superior organizational skills.
</li></ul>
Benefits
<ul><li>401(k) with match (after 1 month)
</li><li>Health, life, and vision insurance
</li><li>Generous PTO</li></ul></div>

Accounting Associate

Jacob & Co.

Job Title: Accounts Payable Support Location: Midtown, New York City &ndash; In-office, 5 days/week Reports To: Accounts Payable ManagerDescription:Jacob &amp; Co. is seeking a detail-oriented and proactive Accounts Payable Support to join our finance team in NYC. In this role, you will support the Accounts Payable Manager with day-to-day accounting functions, vendor engagement, and contribute to the implementation and improvement of AP automation workflows. You&rsquo;ll play a key role in building scalable processes that support the company&rsquo;s growth. To be successful in this role, you must be detail-oriented, well-versed in GAAP, and possess a strong sense of ownership.Responsibilities<ul><li>Set up new vendors in Business Central, ensuring complete and accurate W-9, banking, and compliance information is collected and maintained</li><li>Reconcile vendor statements with Business Central reports</li><li>Record corporate AMEX expenses in Business Central</li><li>Enter vendor invoices and credit memos in Microsoft Business Central</li><li>Book royalty accrual and reconcile accrual with actual invoices</li><li>Compile VAT worksheets and scan/upload VAT invoices to shared drive</li><li>Assist in calculation and quarterly filing of NYC Commercial Rent Tax (CRT)</li><li>Support the reconciliation of intercompany due to/from accounts for US entities</li><li>Update fixed asset schedule and record depreciation &amp; amortization</li><li>Prepare bank reconciliations</li><li>Review GL details and book reclassifications, if any</li><li>Assist with various audits / insurance renewal / ad hoc projects</li></ul>Qualifications<ul><li>2+ years of experience in Accounts Payable or similar accounting function</li><li>Bachelor's Degree in Accounting or related field</li><li>Proficiency in Microsoft Business Central</li><li>Excellent organizational skills and attention to detail</li><li>Strong communication skills and a collaborative, problem-solving mindset</li><li>Solid understanding of the U.S. GAAP</li><li>Experience with AP automation tools is a plus</li></ul>Job Type: Full-timePay: $85,000.00 - $90,000.00 per yearWork Location: In person

Accounts Payable Support

Career Group

<div>
 
 
 Senior Accountant &ndash; Accounts Payable
 
 
 
 
 
 
 A Single Family Office based in New York is seeking a Senior Accountant &ndash; Accounts Payable to play a key role in supporting the financial operations of the Family Office. This position will be responsible for managing accounts payable processes, maintaining accurate financial records, and collaborating with internal and external partners to ensure efficient financial operations.
 
 
 
 
 
 
 Responsibilities
 
 
 <ul>
 <li>
 Manage the timely and accurate processing of accounts payable for multiple entities and vendors using accounting software and related systems.
 </li>
 <li>
 Review and reconcile incoming invoices against complex contracts, verifying pricing, payment terms, and applicable charges.
 </li>
 <li>
 Ensure all required approvals are obtained and properly documented prior to payment processing.
 </li>
 <li>
 Process transactions, perform reconciliations, and record journal entries as needed.
 </li>
 <li>
 Review financial transactions for accuracy and report discrepancies or irregularities to management and the CFO.
 </li>
 <li>
 Ensure property tax invoices are processed and paid accurately and on schedule.
 </li>
 <li>
 Assist with balance sheet and income statement reconciliations, as well as budget-to-actual variance analysis.
 </li>
 <li>
 Support accounting staff by preparing backup documentation for client billings.
 </li>
 <li>
 Establish and maintain strong relationships with new and existing vendors.
 </li>
 <li>
 Collaborate with internal and external stakeholders, including household staff, tax accountants, bankers, and insurance brokers.
 </li>
 <li>
 Participate in special projects related to operational and financial initiatives within the Family Office.
 </li>
 <li>
 Evaluate and recommend improvements to workflow processes to increase efficiency and implement best practices.
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree, preferably in Accounting.
 </li>
 <li>
 Minimum 5 years of experience in Accounts Payable and Accounts Receivable processing.
 </li>
 <li>
 Experience with Bill.com preferred.
 </li>
 <li>
 Strong understanding of U.S. GAAP and financial statement preparation.
 </li>
 <li>
 Advanced Microsoft Excel skills required; experience with Bill.com required and Expensify preferred.
 </li>
 <li>
 Familiarity with Google Workspace (Docs, Sheets, etc.) is a plus.
 </li>
 <li>
 Demonstrated ability to learn and adapt to new technology and financial systems quickly.
 </li>
 <li>
 Strong ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.
 </li>
 <li>
 Excellent communication, organizational, and interpersonal skills.
 </li>
 <li>
 Highly organized with exceptional attention to detail; reliable, proactive, and self-motivated.
 </li>
 <li>
 Ability to work effectively with a wide range of individuals and stakeholders.
 </li>
 <li>
 Strong integrity, flexibility, and problem-solving abilities.
 </li>
 <li>
 Willingness to maintain timely responsiveness outside of standard business hours when needed.
 </li>
 </ul>
 
 
 
 
 Compensation: $120k-140k base + benefits
 
 
 
 
 
 
 You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
 
 
</div>

Senior Accountant – Accounts Payable

Eaton Fiber

<div>
 
 
 Accounts Payable (A/P) Specialist
 
 
 
 
 
 
 
 Position Overview
 
 
 
 Eaton Fiber is seeking an experienced Accounts Payable professional with 5&ndash;7 years of experience to manage the full-cycle A/P function in a fast-growing, capital-intensive telecom construction environment. Reporting to the Controller, this role ensures accurate vendor payments, proper cost classification, and adherence to internal controls supporting large-scale fiber network deployment. This role is on-site in NYC and reports to the Controller.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage the full accounts payable lifecycle including invoice intake, coding, workflow routing, and payment execution
 </li>
 <li>
 Enforce 3-way match (PO/receipt/invoice) and approval matrix compliance
 </li>
 <li>
 Ensure accurate classification of operating expenses and Construction-in-Progress (CIP) costs
 </li>
 <li>
 Review contractor invoices and milestone billings for proper documentation and authorization
 </li>
 <li>
 Track retainage where applicable and maintain supporting documentation
 </li>
 <li>
 Reconcile vendor statements and resolve discrepancies in a timely manner
 </li>
 <li>
 Maintain vendor master data integrity including W-9 collection, ACH verification procedures, and 1099 preparation
 </li>
 <li>
 Support month-end close activities including AP aging reconciliation, accrual support, and audit documentation
 </li>
 <li>
 Assist the Controller in maintaining strong internal controls and segregation of duties
 </li>
 <li>
 Partner with Construction and Operations teams to support high-volume, project-based vendor activity
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Accounting, Finance, or related field preferred
 </li>
 <li>
 5&ndash;7 years of accounts payable experience in construction, telecom, infrastructure, or other capital-intensive environment
 </li>
 <li>
 Experience with NetSuite or comparable ERP system required
 </li>
 <li>
 Strong understanding of job costing, accrual accounting, and internal control procedures
 </li>
 <li>
 Experience processing high-volume invoices tied to projects
 </li>
 <li>
 Strong organizational and communication skills
 </li>
 <li>
 Ability to operate effectively in a fast-paced, growth-oriented environment
 </li>
 </ul>
 
 
</div>

Accounts Payable Specialist

New Fortress Energy

<div>
 
 Job Description
 
 
 
 Who we are
 
 
 New Fortress Energy Inc. (NASDAQ: NFE) is one of the world&rsquo;s leading downstream natural gas-to-power companies. We are a publicly traded, global energy infrastructure company, and a recognized leader in accelerating the world's transition to cleaner energy.
 
 
 We develop, finance, and operate natural gas facilities, power plants and logistics solutions to rapidly deliver fully integrated, turnkey energy solutions to our customers. Our energy solutions spur economic growth, enhance environmental stewardship, and transform local industries and communities.
 
 
 Our world-class team has expertise across power, infrastructure, transportation, logistics and LNG, and we have developed a proven track record building and operating liquefaction facilities, onshore and offshore regasification terminals, pipelines, power plants, and innovative LNG delivery solutions.
 
 
 As part of our efforts to accelerate the transition to clean energy, we have also launched a cutting-edge initiative &ndash; which we call Zero &ndash; to replace natural gas with green hydrogen so that our energy solutions produce no carbon emissions.
 
 
 We believe that everyone should have access to affordable, cleaner energy. However, billions of people around the planet still lack this critical element for quality of life and economic growth. We are driven by our vision of a world in which electricity is no longer a luxury good, and we are looking for talented, driven individuals to help us light the world with cleaner, more affordable energy solutions.
 
 
 
 Responsibilities
 
 
 
 The role
 
 
 This role will support day-to-day Accounts Payable operations, ensuring timely and accurate processing of invoices and vendor payments. The Accounts Payable Manager will help supervise the AP team and will work closely with Procurement, Treasury, Accounting, and internal business partners to ensure a smooth procure-to-pay process. This position reports to the Senior Manager of Accounts Payable.
 
 
 
 What you will do:
 
 
 
 <ul>
 <li>
 Oversee day-to-day Accounts Payable operations, including invoice processing, approvals, and vendor payments
 </li>
 <li>
 Supervise and support the AP team, ensuring workloads are prioritized and deadlines are met
 </li>
 <li>
 Manage recurring invoices and payments related to rent, utilities, leases, consultants, and other corporate costs
 </li>
 <li>
 Serve as a primary point of contact for vendor inquiries and internal stakeholder questions
 </li>
 <li>
 Investigate and resolve invoice discrepancies, payment issues, and vendor account concerns
 </li>
 <li>
 Perform vendor statement reconciliations and resolve differences between vendor records and company records
 </li>
 <li>
 Assist with month-end close activities, including AP-related journal entries
 </li>
 <li>
 Support the annual IRS 1099 reporting process
 </li>
 <li>
 Maintain organized documentation, imaging, and record retention for AP files
 </li>
 <li>
 Assist with internal and external audit requests by gathering and providing invoice and payment support
 </li>
 <li>
 Help improve AP processes, procedures, and internal controls to increase efficiency and accuracy
 </li>
 <li>
 Support additional projects assigned by the Senior Manager of Accounts Payable
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 What you bring:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in accounting, finance, or related field
 </li>
 <li>
 7+ years of Accounts Payable experience, including experience managing or supervising staff
 </li>
 <li>
 Strong knowledge of procure-to-pay processes and vendor payment operations
 </li>
 <li>
 Strong attention to detail and ability to manage multiple deadlines in a fast-paced environment
 </li>
 <li>
 Strong communication skills and ability to work effectively with internal stakeholders and external vendors
 </li>
 <li>
 Experience working in a mid-sized to large organization
 </li>
 <li>
 ERP experience required (Oracle preferred)
 </li>
 <li>
 Strong Excel skills
 </li>
 </ul>
</div>

Accounts Payable Manager

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