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admin coordinator

Leaders Training Center

Position: Training/Admin CoordinatorJob Type: Full Time (On-site)Location: Doha, Qatar Employment Type: Full-Time | Onsite Company: Leaders Training Centre &ndash; QatarAbout the RoleLeaders Training Centre is hiring a highly reliable, detail-oriented, and proactive Training Officer to manage the core operational backbone of our training delivery.This is a crucial and sensitive role that directly impacts training quality, compliance with awarding bodies, student experience, and internal operational efficiency. The ideal candidate must be extremely sharp, disciplined, and capable of managing multiple responsibilities with accuracy, ownership, and professionalism.Key Responsibilities<ul><li>Manage student registrations, exam bookings, batch records, attendance, and documentation with full accuracy</li><li>Coordinate with awarding bodies (NEBOSH, PSI, etc.) ensuring strict compliance and timely submissions</li><li>Handle exam processes, audits, document verification, and certificate issuance</li><li>Maintain daily system accuracy (Zoho CRM, calendars, reports, tickets, and data updates)</li><li>Monitor batch status, cancellations, attendance, and operational reporting</li><li>Coordinate with trainers, sales, and operations teams for smooth daily execution</li><li>Manage training recordings, private bookings, and official communication channels</li><li>Oversee stock control, administrative documentation, and SOP compliance</li><li>Ensure confidentiality, quality assurance, and operational control at all times</li></ul>Key Competencies &amp; Expectations<ul><li>Extremely detail-oriented, sharp, and quality-focused</li><li>Strong control over deadlines, accuracy, and compliance</li><li>Excellent customer handling and communication skills</li><li>Energetic, self-driven, and able to take full ownership of responsibilities</li><li>Highly organized and capable of handling multiple tasks simultaneously</li><li>Strong understanding of documentation audits and compliance standards</li><li>Able to work independently with minimal supervision</li><li>Alert, proactive, and solution-oriented mindset</li></ul>Requirements<ul><li>Previous experience in training operations, administration, compliance, or coordination preferred</li><li>Excellent communication skills &amp; Fluency in English</li><li>Experience working with awarding bodies is a strong advantage</li><li>Comfortable using CRM / ERP systems (Zoho experience preferred)</li><li>Immediate or short-notice joiners preferred</li></ul>Apply: Mention the position Trainer Coordinator -WhatsApp: +974 3005 8021Job Type: Full-timePay: QAR2,500.00 per monthApplication Question(s):<ul><li>Are you currently based in Qatar and available for full-time onsite work in Doha?</li><li>Do you have hands-on experience in training operations, compliance, or coordination roles?</li><li>Have you ever worked directly with awarding bodies (e.g., NEBOSH, PSI, or similar)?</li><li>Are you experienced in managing student registrations, exam bookings, and batch documentation?</li><li>Do you have experience verifying, auditing, and quality-checking documents before submission?</li><li>Have you used CRM / ERP systems such as Zoho (Calendar, Tables, Desk) or similar platforms?</li><li>Can you manage multiple tasks simultaneously while meeting strict daily deadlines and compliance requirements?</li><li>Are you confident handling professional communication with students, trainers, clients, and internal teams?</li><li>Are you comfortable taking full ownership of sensitive operational and compliance responsibilities with minimal supervision?</li><li>Are you available to join immediately or within a short notice period?</li><li>Are you comfortable with a gross monthly salary of QAR 2500?</li><li>Please share a short 1-2 mins Video Introduction along with an updated CV on WhatsApp: +974 3005 8021</li></ul>Work Location: In person

Admin Coordinator

Hundred Coffee

Office Management<ul><li>Managing daily office operations</li><li>Maintaining office supplies and inventory</li><li>Ensuring the workplace is organized and functional</li></ul>2. Communication Handling<ul><li>Answering phone calls and responding to emails</li><li>Greeting visitors and directing them to the appropriate staff</li><li>Handling internal and external correspondence</li></ul>3. Record Keeping and Documentation<ul><li>Maintaining files, records, and databases</li><li>Preparing reports, letters, and documents</li><li>Organizing and updating important company information</li></ul>4. Scheduling and Coordination<ul><li>Managing calendars and appointments</li><li>Scheduling meetings and preparing meeting materials</li><li>Coordinating travel arrangements if needed</li></ul>5. Data Entry and Reporting<ul><li>Entering and updating data in systems</li><li>Preparing basic reports or summaries for management</li><li>Tracking office expenses or basic budgets</li></ul>6. Support to Management and Staff<ul><li>Assisting managers with administrative tasks</li><li>Helping departments with documentation or coordination</li><li>Handling confidential information carefully</li></ul>7. Compliance and Procedures<ul><li>Ensuring office procedures and policies are followed</li><li>Supporting HR tasks like maintaining employee records or onboarding documents</li></ul>8. Problem Solving<ul><li>Handling minor office issues</li><li>Coordinating with vendors, service providers, or maintenance teams</li></ul>✅ Key Skills for an Admin<ul><li>Organization and time management</li><li>Communication skills</li><li>Attention to detail</li><li>Computer skills (e.g., spreadsheets, documents, email systems)</li><li>Multitasking ability</li></ul>Job Type: Full-timePay: From QAR3,000.00 per monthWork Location: In person

Admin

MAT Facility Management And Sevices

Title: Senior HR &amp; Admin Officer &ndash; QatarDescription: We are looking for an experienced Senior HR &amp; Admin Officer to set up and manage HR and Administration functions in Qatar. The candidate will develop HR policies, manage recruitment, employee relations, HR operations, and office administration, ensuring compliance with Qatar Labour Law. Candidate must be currently in Qatar and available for immediate mobilization.Requirements: ✔ 8&ndash;10 years HR &amp; Admin experience (Qatar/GCC preferred) ✔ Bachelor&rsquo;s in HR, Business Admin, or related field (HR certification advantage) ✔ Strong knowledge of Qatar Labour Law &amp; HR compliance ✔ Experience in HR policies, procedures, and systems setup ✔ Proficient in MS Office; HR systems/ERP experience is a plus ✔ Excellent organizational, multitasking, and communication skills ✔ Languages: English mandatory, Arabic advantage ✔ Qatar Driving License advantageEmail: matrecruit2023@gmail.com WhatsApp: +974 7771 2353Job Type: Full-timePay: QAR5,000.00 - QAR8,000.00 per month

Senior HR & Admin Officer

ob Title: HR &amp; Admin Executive Location: Doha, Qatar Employment Type: Full-TimeJob Summary: We are seeking a proactive and organized HR &amp; Admin Executive to manage daily human resources functions and administrative tasks. The ideal candidate will support recruitment, employee relations, and office operations.Key Responsibilities:<ul><li>Handle end-to-end recruitment (job postings, screening, interviews)</li><li>Maintain employee records and HR databases</li><li>Manage onboarding and offboarding processes</li><li>Coordinate payroll and attendance tracking</li><li>Handle employee relations and HR queries</li><li>Oversee office administration and supplies</li><li>Ensure compliance with company policies and labor laws</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Human Resources, Business Administration, or related field</li><li>2&ndash;5 years of HR/Admin experience</li><li>Knowledge of Qatar labor laws is a plus</li><li>Strong communication and organizational skills</li><li>Proficiency in MS Office</li></ul>Preferred Skills:<ul><li>Experience with HR software</li><li>Multitasking and problem-solving abilities</li><li>Attention to detail</li></ul>Job Types: Full-time, PermanentPay: QAR1.00 - QAR2.00 per monthWork Location: In person

HR & Admin

<div>Overview:<div></div><div> 
Provides administrative &amp; Logistical support to the Project Manager. Coordinates departmental, functional meetings, logistics support and other activities for the team. Proactively addresses potential problems in order to ensure an efficient functioning office. Intimately familiar with day-to-day operations of all functional areas within the program and manages administrative duties for all personnel. Proactively manages phone calls, calendar and travel arrangements for Project Manager. Keeps PM on schedule throughout the work day. Time management a must. Individual will be responsible for assisting Project Manager and Deputy Project Manager and Director of Operations along with Shift Supervisors with administrative duties. Must be able to take the initiative and solve problems with minimal guidance.</div><div></div><div> 
This position description is subject to change at any time as needed to meet the requirements of the</div><div>
program or company.</div>
Responsibilities:
<ul><li>Supervise the Admin/Logistical Support Specialist, HR Admin, &amp; Finance Analyst, as the team performs the following tasks in support of the project:</li><li>
Prepare administrative reports for COS3 in support of various military organizations and higher headquarters.</li><li>
(Weekly reports, timesheets, etc.) utilizing various Microsoft Office tools as directed by Project Manager or designated representative.</li><li>
Prepare metrics as directed by Project Manager in support of Statement of Work.</li><li>
Interface with PMO personnel in support of above-mentioned functions as well as Project Manager's Office (PMO) and its staff.</li><li>
Keep track of personnel assigned to the country location as well as those temporarily</li><li>
assigned. Will also be POC for all individuals within the country who are on administrative hold for whatever reason until they return to normal duty status and/or released from work.</li><li>
Assist with in-processing/out-processing. Will ensure where possible any necessary paperwork for items such as badges are completed prior to arrival of personnel.</li><li>
Will support the logistic supply chain function of Vectrus HQ as well as regional logistics operations support.</li><li>
This position requires a strong background in logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills. As such, we are seeking someone with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.</li><li>
Will be part of and cooperate with and direct the Vectrus Supply Chain Team in Doha, Qatar, with regards to support for the COS3 Project.</li><li>
Must be comfortable in collaborating with subcontractors/suppliers and providing a summary of the discussions.</li><li>
Ensure materials and resources and services flow through the system in a timely manner.</li><li>
Manage COS3 on-CAS and off-CAS housing assignments and vehicle assignments and the respective data/fuel tracking and usage.</li><li>
The Manager must have good planning skills and the ability to anticipate problems and develop a plan of action to prevent delays in the delivery workflow.</li><li>
The Admin/Log Manager must communicate with individuals at various levels in the organization and may be required to prepare budget, discrepancy, tracing, time of delivery, delay, and develop KPI standards.</li><li>
Maintain applicable Project directives, regulations, manuals, and guidelines.</li><li>
Properly account for, control, transmit, transport, package and safeguard protected material and documents. Track accountability records, schedule inventories and maintain hand receipts.</li><li>
Assist in certifying and receiving visitor clearances and accesses.</li><li>
Assist management in the oversite of program personnel, information, and physical and technical security actions and procedures.</li><li>
Provide technical assistance with the processing of eligibility requests.</li><li>
Aid with annual self-assessments.</li><li>
Assist in the creation and routing of documentation/reports as they relate to security incidents that occur within the office.</li><li>
Assist with timekeeping functions and training and tracking of status of both systems/requirements.</li><li>
Performs other duties and assignments as required and/or assigned by the Project Manager.</li></ul>
Qualifications:
<ul><li>Education / Certifications: One-year related experience may be substituted for one year of education, if degree is required.<ul><li>
High School/GED, 3+ years, Performs complex tasks</li><li>
Prefer military veteran.</li><li>
May be required to qualify for and maintain Secret clearance; if not required maintain a CAC card and/or DBIDS or DoS badging requirements, when published.</li></ul></li><li>
Experience:<ul><li>
10+ Years Related Administrative Experience</li></ul></li><li>
Skills &amp; Technology Used:
<ul><li>Experience in normal office functions: phone, fax, machine, scanner, desktop computer, to include working knowledge of Microsoft Office software.</li></ul></li><li>
Other Requirements:<ul><li>
You must satisfy all host country requirements to legally work in the host country to be qualified for this position.</li><li>
This position requires a strong background in administration &amp; logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills.</li><li>
We are seeking someone who is a self-starter and takes the initiative with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.</li></ul></li><li>
Supervisory Responsibilities:<ul><li>
Supervise Admin/Log Specialist, Fiance Analyst (potentially), and HR Admin. General Supervision &amp; direction of all COS3 personnel as required when in situation demanding direction and leadership related to Admin &amp; Logistics of the Project.</li></ul></li></ul><h4 class="jobSectionHeader">
At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.</h4></div>

Administrative Logistics Manager

V2X Inc

<div>
 
 Overview
 
 
 
 Provides administrative &amp; Logistical support to the Project Manager. Coordinates departmental, functional meetings, logistics support and other activities for the team. Proactively addresses potential problems in order to ensure an efficient functioning office. Intimately familiar with day-to-day operations of all functional areas within the program and manages administrative duties for all personnel. Proactively manages phone calls, calendar and travel arrangements for Project Manager. Keeps PM on schedule throughout the work day. Time management a must. Individual will be responsible for assisting Project Manager and Deputy Project Manager and Director of Operations along with Shift Supervisors with administrative duties. Must be able to take the initiative and solve problems with minimal guidance.
 
 
 This position description is subject to change at any time as needed to meet the requirements of the
 
 
 program or company.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Supervise the Admin/Logistical Support Specialist, HR Admin, &amp; Finance Analyst, as the team performs the following tasks in support of the project:
 </li>
 <li>
 Prepare administrative reports for COS3 in support of various military organizations and higher headquarters.
 </li>
 <li>
 (Weekly reports, timesheets, etc.) utilizing various Microsoft Office tools as directed by Project Manager or designated representative.
 </li>
 <li>
 Prepare metrics as directed by Project Manager in support of Statement of Work.
 </li>
 <li>
 Interface with PMO personnel in support of above-mentioned functions as well as Project Manager's Office (PMO) and its staff.
 </li>
 <li>
 Keep track of personnel assigned to the country location as well as those temporarily
 </li>
 <li>
 assigned. Will also be POC for all individuals within the country who are on administrative hold for whatever reason until they return to normal duty status and/or released from work.
 </li>
 <li>
 Assist with in-processing/out-processing. Will ensure where possible any necessary paperwork for items such as badges are completed prior to arrival of personnel.
 </li>
 <li>
 Will support the logistic supply chain function of Vectrus HQ as well as regional logistics operations support.
 </li>
 <li>
 This position requires a strong background in logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills. As such, we are seeking someone with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.
 </li>
 <li>
 Will be part of and cooperate with and direct the Vectrus Supply Chain Team in Doha, Qatar, with regards to support for the COS3 Project.
 </li>
 <li>
 Must be comfortable in collaborating with subcontractors/suppliers and providing a summary of the discussions.
 </li>
 <li>
 Ensure materials and resources and services flow through the system in a timely manner.
 </li>
 <li>
 Manage COS3 on-CAS and off-CAS housing assignments and vehicle assignments and the respective data/fuel tracking and usage.
 </li>
 <li>
 The Manager must have good planning skills and the ability to anticipate problems and develop a plan of action to prevent delays in the delivery workflow.
 </li>
 <li>
 The Admin/Log Manager must communicate with individuals at various levels in the organization and may be required to prepare budget, discrepancy, tracing, time of delivery, delay, and develop KPI standards.
 </li>
 <li>
 Maintain applicable Project directives, regulations, manuals, and guidelines.
 </li>
 <li>
 Properly account for, control, transmit, transport, package and safeguard protected material and documents. Track accountability records, schedule inventories and maintain hand receipts.
 </li>
 <li>
 Assist in certifying and receiving visitor clearances and accesses.
 </li>
 <li>
 Assist management in the oversite of program personnel, information, and physical and technical security actions and procedures.
 </li>
 <li>
 Provide technical assistance with the processing of eligibility requests.
 </li>
 <li>
 Aid with annual self-assessments.
 </li>
 <li>
 Assist in the creation and routing of documentation/reports as they relate to security incidents that occur within the office.
 </li>
 <li>
 Assist with timekeeping functions and training and tracking of status of both systems/requirements.
 </li>
 <li>
 Performs other duties and assignments as required and/or assigned by the Project Manager.
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
 <li>
 Education / Certifications: One-year related experience may be substituted for one year of education, if degree is required.
 </li>
 <ul>
 <li>
 High School/GED, 3+ years, Performs complex tasks
 </li>
 <li>
 Prefer military veteran.
 </li>
 <li>
 May be required to qualify for and maintain Secret clearance; if not required maintain a CAC card and/or DBIDS or DoS badging requirements, when published.
 </li>
 </ul>
 <li>
 Experience:
 </li>
 <ul>
 <li>
 10+ Years Related Administrative Experience
 </li>
 </ul>
 <li>
 Skills &amp; Technology Used:
 </li>
 <ul>
 <li>
 Experience in normal office functions: phone, fax, machine, scanner, desktop computer, to include working knowledge of Microsoft Office software.
 </li>
 </ul>
 <li>
 Other Requirements:
 </li>
 <ul>
 <li>
 You must satisfy all host country requirements to legally work in the host country to be qualified for this position.
 </li>
 <li>
 This position requires a strong background in administration &amp; logistics with proven accomplishments with cross-functional teamwork, experience collaborating with remote teams and solid negotiation skills.
 </li>
 <li>
 We are seeking someone who is a self-starter and takes the initiative with excellent communication and leadership skills to function as a main interface for vendors and subcontractors within their assigned scope.
 </li>
 </ul>
 <li>
 Supervisory Responsibilities:
 </li>
 <ul>
 <li>
 Supervise Admin/Log Specialist, Fiance Analyst (potentially), and HR Admin. General Supervision &amp; direction of all COS3 personnel as required when in situation demanding direction and leadership related to Admin &amp; Logistics of the Project.
 </li>
 </ul>
 </ul>
 
 At V2X, we are deeply committed to both equal employment opportunity, including protection for Veterans and individuals with disabilities, and fostering an inclusive and diverse workplace. We ensure all individuals are treated with fairness, respect, and dignity, recognizing the strength that comes from a workforce rich in diverse experiences, perspectives, and skills. This commitment, aligned with our core Vision and Values of Integrity, Respect, and Responsibility, allows us to leverage differences, encourage innovation, and expand our success in the global marketplace, ultimately enabling us to best serve our clients.
 
</div>

IRS Tunisia

<ul><li>education/certifications: Secondary education; MRS proficiency preferred</li><li>minimum experience: 5 years (computerized admin; preferably clinical)</li><li>languages: Communication skills (Arabic advantage)</li><li>key qualification notes: Confidential records; appointments; emergency triage support; POS collections; statistics reporting</li></ul>Job Types: Full-time, PermanentPay: QAR3,500.00 per monthWork Location: In person

Receptionist (Medical centre)

Explore 72+ Admin coordinator in Qatar this April. Find roles across top companies and apply now to boost your career.

72 admin coordinator jobs In Qatar

Admin Coordinator

Admin

Senior HR & Admin Officer

HR & Admin

Administrative Logistics Manager

Administrative Logistics Manager

Receptionist (Medical centre)