admin coordinator

TÜV SÜD

<div>
 
 Description
 
 
 
 Job Title: Admin Coordinator
 
 
 
 Job Description
 
 
 
 The Admin Coordinator is responsible for providing administrative support to ensure the efficient operation of the office. This role involves managing office supplies, scheduling appointments, coordinating meetings, and assisting with various administrative tasks. The Admin Coordinator will work closely with other team members to ensure effective communication and organization within the office.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Manage office supplies inventory and place orders as needed.
 </li>
 <li>
 Schedule and coordinate meetings, conferences, and other events.
 </li>
 <li>
 Maintain and organize files, documents, and records.
 </li>
 <li>
 Assist in preparing reports and presentations.
 </li>
 <li>
 Answer phone calls and respond to emails in a timely manner.
 </li>
 <li>
 Provide general support to visitors and staff.
 </li>
 <li>
 Coordinate travel arrangements and itineraries for team members.
 </li>
 <li>
 Assist with project management and tracking progress on tasks.
 </li>
 <li>
 Maintain confidentiality of sensitive information.
 </li>
 <li>
 Perform other administrative duties as assigned.
 
 
 </li>
 </ul>
 
 Skills And Qualifications
 
 
 
 <ul>
 <li>
 Excellent organizational and multitasking skills.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 Strong attention to detail and problem-solving abilities.
 </li>
 <li>
 Time management skills with the ability to prioritize tasks effectively.
 </li>
 <li>
 Customer service-oriented attitude.
 </li>
 <li>
 High school diploma or equivalent; additional certification in office administration is a plus.
 
 
 </li>
 </ul>
 
 Tools Required
 
 
 
 <ul>
 <li>
 Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Email communication tools
 </li>
 <li>
 Calendar scheduling software
 </li>
 <li>
 Project management software (e.g., Trello, Asana)
 </li>
 <li>
 Phone systems and communication tools
 </li>
 <li>
 Document management systems
 
 
 </li>
 </ul>
 
 Department
 
 
 
 Riyadh
 
 
 
 Open Positions
 
 
 
 1
 
 
 
 Skills Required
 
 
 
 Administration Executive, Coordinator, Administration Work, Coordination, communication skills, administration
 
 
 
 Location
 
 
 
 Riyadh - Saudi Arabia
 
 
 
 Years Of Exp
 
 
 
 1 to 3 years
 
 
 
 tags
 
 
 
 Administration Executive, Coordinator, Administration Work, Coordination, communication skills, administration
 
 
 
 Posted On
 
 
 
 1750791872000
</div>
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Admin Coordinator

Qatar Airways

<div>
 
 About The Role
 
 
 
 The Admin Coordinator supports the Senior Manager Aircraft Maintenance (SMAM) in his duties and performs administration duties for the Aircraft Maintenance and CAMO department. He/she has to arrange and organise tasks with the other Admin staff in the Technical division which are applicable to all departments.
 
 
 
 Main Duties Include But Not Limited To
 
 
 
 <ul>
 <li>
 Organising daily work of SMAM.
 </li>
 <li>
 Perform various clerical and administrative work to support the Aircraft Maintenance and CAMO department requirements and maintain the office functions smoothly on a daily basis.
 </li>
 <li>
 Review, prepare and maintain correspondence and documentation of the Aircraft Maintenance and CAMO department.
 </li>
 <li>
 Process leave in Oracle.
 </li>
 <li>
 Process, maintain and update staff various records.
 </li>
 <li>
 Process staff requests to HR.
 </li>
 <li>
 Maintain passes and permits.
 </li>
 <li>
 Arrange permissions for external staff and suppliers.
 </li>
 <li>
 Assist other Admin staff in regards to their duties.
 </li>
 <li>
 Update ARMS.
 </li>
 <li>
 Maintain staff roster, time and attendance.
 </li>
 <li>
 Verify attendance records and invoices.
 </li>
 <li>
 Effecting special projects.
 
 
 </li>
 </ul>
 
 Job Posting
 
 
 
 Jul 22, 2025, 2:18:45 PM
 
 
 
 Educational Qualification
 
 
 
 High School/Secretarial School Graduate or equivalent.
 
 
 
 Experience
 
 
 
 <ul>
 <li>
 Three (3) to five (5) years experience as a secretarial/management admin.
 </li>
 <li>
 Computer literate in Microsoft Office including word &amp; excel.
 </li>
 <li>
 Proficient in English.
 </li>
 </ul>
</div>
 <div id='job-id'>Job Id: 514LfllAcJNfrG+P/Z4y0rxTLGSPc7nu2KS0MGbiu5wkd6p1u32uWPqk8cs+t/NcFkEherWvQCCk+NrFWW1hu/AtWPb3LwD16UWjQQt9yDf2gApNMXNj7MVSUIYRM8cYW2fcVoOApgD15N7Okjueq/CzNQ==</div>

SSterling Workforce Enterprises Private Limited

The Admin Coordinator will be responsible for providing administrative support to ensure the smooth operation of the office.This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The Admin Coordinator will assist in coordinating office operations, supporting legal teams, handling correspondence, and maintaining records.Key Responsibilities:1. Administrative Support:&#9679; Manage daily office operations and ensure a well-organized work environment.&#9679; Handle incoming and outgoing correspondence, calls, and emails.&#9679; Schedule meetings, appointments, and maintain calendars for attorneys and management.&#9679; Prepare and format documents, reports, and presentations as required.2. Office Coordination:&#9679; Monitor and maintain office equipment and inventory.&#9679; Organize and manage filing systems&#9679; Support the coordination of office events, meetings, and conferences.3. Records &amp; Documentation:&#9679; Ensure proper documentation and confidentiality of sensitive information.Required Skills &amp; Qualifications:&#9679; Proven experience as an Administrative Coordinator or similar administrative role.&#9679; Strong organizational and multitasking skills.&#9679; Excellent written and verbal communication abilities.&#9679; Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).&#9679; Knowledge of office management systems and procedures.&#9679; Ability to handle confidential information with discretion.&#9679; Bachelor&rsquo;s degree in Business Administration, Management, or a related field preferred.&#9679; Fresher or student of last year degree college - any candidate pursuing BCOM/ BAF/ BBA etc would be preferred.Preferred Attributes:&#9679; Problem-solving attitude and willingness to take initiative.&#9679; Strong interpersonal skills and team-oriented mindset.Job Type: Full-timePay: &#8377;2,000.00 - &#8377;5,000.00 per monthSchedule:<ul><li>Day shift</li></ul>Work Location: In person <div id='job-id'>Job Id: uPj58zF4NKazjbl82jOx7BN9ehieabBpi51MVXloJKL70LL40V6yBQ8d2vGYAB1vb9kuhJVvpM2q88sLvs5E86sxALMbwCiUlw/knAAoYD1PjdO3XufhcrrnnZgoa4FWXAuYzIk=</div>

Admin Coordinator : Intern in Mumbai

Knauf GCC

<div>
 
 Job Title: People and Admin Coordinator, Oman
 
 
 
 
 Knauf stands for opportunity.
 
 We know that opportunity looks different to each person, and we are proud that we see opportunity in everyone. This exciting role within
 
 Knauf Oman, based in Salalah, Oman
 
 could be the perfect next opportunity for you to build a unique career, in a values-led culture with a clear purpose of making tomorrow a home for all of us.
 
 
 We are a global manufacturer of construction materials and within our Group, our
 
 41,500
 
 team
 
 members
 
 in
 
 96 countries
 
 across
 
 300 sites
 
 provide a huge opportunity for anyone with ambition and energy. We value everyone's contribution equally and we ask that you bring your whole self to work, to enrich the business further, as together we achieve more in a safe and inclusive environment.
 
 
 Knauf Oman is proud to be part of the Knauf Group. We have heritage in Gypsum manufacturing and have big plans for the future. Our global reach continues to grow, and we are looking for passionate, ambitious leaders to help us achieve our goals. We are all led by the same core values and believe in the powerful potential of large companies to have a positive impact on the world. We are now looking for another team member to join us in the People Department as
 
 People and Admin Coordinator
 
 , based in Salalah, Oman.
 
 
 
 Can you say &lsquo;yes&rsquo;?
 
 
 
 Do you treat your colleagues with respect?
 
 
 Do you always have the customer in mind?
 
 
 Do you act with future generations in mind?
 
 
 Do you like to seek out opportunities to grow and develop?
 
 
 Do you have a proven track record of delivering results?
 
 
 
 What You&rsquo;ll Be Doing
 
 
 
 The People and Admin Coordinator is responsible for ensuring smooth day-to-day people and administrative operations. This role supports organizational efficiency by handling personnel matters, maintaining employee records, overseeing recruitment processes, benefits administration and managing general office operations such as travel arrangements and office and office logistics.
 
 
 
 Key Responsibilities Are
 
 
 
 
 People Duties
 
 
 
 <ul>
 <li>
 Support recruitment processes by managing job postings, interviews and onboarding scheduling.
 </li>
 <li>
 Maintain and update employee records (contracts, leaves tracking, time attendance and provide inputs for the payroll etc.).
 </li>
 <li>
 Coordinate employee training and development activities, and maintenance records.
 </li>
 <li>
 Ensure completion of performance review for blue color employees and maintain updated records.
 </li>
 <li>
 Address employee inquiries and support with people-related issues.
 </li>
 <li>
 Ensure compliance with labor laws and internal HR policies.
 </li>
 <li>
 Support payroll processing and benefits administration such as health insurance, staff accommodation etc.).
 </li>
 <li>
 Develop and implement comprehensive engagement employee&rsquo;s plan.
 </li>
 <li>
 Support employee engagement annual survey campaign and action plan.
 
 
 </li>
 </ul>
 
 Administrative Duties
 
 
 
 <ul>
 <li>
 Manage office supplies, maintenance, and overall administrative logistics for the both the office and the plant.
 </li>
 <li>
 Organize meetings, appointments and leadership visits.
 </li>
 <li>
 Arrange all travel related bookings such as flight, hotel, transportation, etc.
 </li>
 <li>
 Maintain and update filing systems and official documentation.
 </li>
 <li>
 Ensures submitting invoices to accounts department in timely manner.
 </li>
 <li>
 Performa all people Management responsibilities for all security team.
 </li>
 <li>
 Ensure compliance with company policies and government regulations related to office operations.
 
 
 </li>
 </ul>
 
 What We&rsquo;d Love For You To Have
 
 
 
 We&rsquo;re interested in you as a person&mdash;your attitude, behaviors, and values. If you bring a willingness to learn what&rsquo;s needed for the role, we&rsquo;d love to connect with you! Experience in the following areas would be an advantage:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration, Human Resources, or related field.
 </li>
 <li>
 Experience in administration and/or human resources (2&ndash;5 years preferred).
 </li>
 <li>
 Strong knowledge of labor laws and HR practices.
 </li>
 <li>
 Excellent organizational and multitasking skills.
 </li>
 <li>
 Proficient in Microsoft Office and HR management systems.
 </li>
 <li>
 Strong interpersonal and communication skills.
 </li>
 <li>
 Ability to travel between company sites (Salalah and Thumrait office).
 
 
 </li>
 </ul>
 
 We&rsquo;ll Provide
 
 
 
 <ul>
 <li>
 Competitive Pay and Bonus (including allowances)
 </li>
 <li>
 Professional development and growth opportunities.
 </li>
 <li>
 Collaborative and inclusive company culture.
 
 
 </li>
 </ul>
 
 What happens next?
 
 
 
 We appreciate that your time is precious and applying for a new job can be a lengthy process - so we have committed to replying to your application within (7) working days.
 
 
 Founded in 1932, Knauf is one of the world&rsquo;s leading manufacturers of construction materials for interior design, building insulation, and design ceilings.
 
 
 Knauf entered the Middle East, Africa, and South Asia (MEASA) in 1997. Today, we are a leading player across the region, with operations spanning 15 countries and 19 state-of-the-art production facilities, driven forward by 2,000 high-performing professionals.
 
 
 Headquartered in Dubai, United Arab Emirates, MEASA's reach extends across Algeria, Cyprus, Egypt, the GCC, Ghana, Greece, India, Iraq, Kenya, Morocco, Nigeria, Tanzania, Tunisia, and Turkey.
 
 
 In MEASA, we offer the opportunity to be part of a global family of over 41,500 colleagues in 96 countries, who are dedicated to the same core values, and to a shared sense of purpose. We encourage all our people to shape their own career, with the freedom to stretch their skills and learn new ones.
 
 
 Driven by an unwavering commitment to quality, innovation and sustainability, we are building more than just exceptional gypsum-based solutions &mdash; we&rsquo;re shaping a future we can all be proud of.
</div>
 <div id='job-id'>Job Id: dLz73P/4uczDDhSGxjpz/0OgzZl3DuaPQ9OrXg91e4wAEL+rJYFTYSSrwqJG06ql1g/+1MvwEyG9WiogbGIaWnyVcjfSbhBjqAfksMswytTgajtkOwMd4CMMCMkgp3x5M1E69BNF61GjBWbMvsLLYR3yOTp9EWTl2sexdiCI0AhNzaqQzzhasmidKCk+fBAYaw==</div>

People and Admin Coordinator, Oman (Omani Nationals Only)

FMU Technical Services LLC

We are looking for a highly experienced General Accountant with at least 2-3 years of experience in UAE.The successful candidate will be responsible for maintaining accurate financial records and ensuring compliance with all relevant regulations.Key Responsibilities:Day-to-day accounting operations of the company along with data entry.Prepare and present financial statements, including balance sheets, income statements, and cash flow statements.Manage the budgeting and forecasting process.Ensure compliance with all relevant financial regulations and laws.Qualifications:Minimum of 1-2 years of experience in accounting, Bachelor's degree in accounting or a related field.Strong knowledge of accounting principles and financial regulations proficient in accounting software.Ability to work independently and as part of a teamJob Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthJob Type: Full-timePay: AED1,500.00 - AED2,000.00 per monthAbility to commute/relocate:<ul><li>Ajman: Reliably commute or planning to relocate before starting work (Preferred)</li></ul> <div id='job-id'>Job Id: KLpf4G+piLMSPXVDC9WJmewgUXb81FKxDP+LBfjSbBo4s6RgmxK6pi8Vshfd3YgOW78nYWeuO2muRWsxCQrX7c0VCICUdkG2hk2NCLjJTxd6GxRyoQO8aBS6muN6FO+lhfRqXOnpw5s=</div>

Admin Coordinator/Junior Accountant

Air Liquide

<div>
 How will you CONTRIBUTE and GROW?
 
 
 The HGU Purchasing and Administrative Coordinator will oversee the procurement and budgeting processes for HGU, ensuring efficient management of resources and compliance with financial regulations. The role involves collaborating with various departments to develop and implement the Yearly Procurement and Capex Plans, issuing purchase requisitions, and coordinating with suppliers for timely material delivery. Key responsibilities include preparing and maintaining budget files, tracking expenses, and generating monthly consumption reports to prevent deviations.
 
 
 The coordinator will also manage invoices, ensure warehouse inventory is accurately recorded, and conduct internal audits. Additionally, the position requires facilitating administrative tasks such as vendor management, safety orientations, and vehicle maintenance scheduling. This role is critical in supporting operational efficiency and financial accountability within the organization.
 
 
 <ul>
 <li>
 HGU Purchasing :
 </li>
 <li>
 Work with all HGU departments and gather all technical specifications for preparing the Yearly Procurement plan and share it with Ops control for Budget approval .
 </li>
 <li>
 Working with the Procurement department to get the Technical quotations and validation from end user
 </li>
 <li>
 Issuing the purchase requisitions of HGU according to the Procurement plan and following up the execution of the procurement plan as per the budget.
 </li>
 <li>
 Issuing the Purchase requisition for Yanbu H2 pipeline as per procurement plan.
 </li>
 <li>
 Followup to secure Purchase Order Placement and once it is shared with the Supplier following up for Materials delivery coordination with suppliers.
 </li>
 <li>
 Gathering required documents from suppliers coordinating to issue Refinery Gate Pass issuance for Material delivery.
 </li>
 <li>
 After Material physical receival Working with Endusers to check materials technical check, if any deviation working with Procurement department for correction.
 </li>
 <li>
 Preparing the Change Order forms input all the required budget information for the PO's which required Management approvals.
 </li>
 <li>
 HGU Capex Projects:-
 </li>
 <li>
 Working with the Department Managers to prepare the Yearly Capex Plan.
 </li>
 <li>
 Issuing the CAPEX PRs as per approved Yealy Normal Investment file .
 </li>
 <li>
 Working with the Procurement team to provide necessary information to Operation Controller such as Final quotation and TCO to get approval for Capital Expenditure request (CER).
 </li>
 <li>
 Once the CER approved work with the Finance department to issue Fixed Asset cards to issue CAPEX PRs.
 </li>
 <li>
 Once the CAPEX project completes, prepare the Job Completion Certificate and share it with Ops Control and Finance for the Depreciation process.
 </li>
 <li>
 Maintaining the Master file for all the HGU Capex projects.
 </li>
 <li>
 Budgeting :-
 </li>
 <li>
 Providing Historical data to Maintenance and Safety Preparing the Target Yearly budget file, RF1, RF2, RF3 and RF4 for HGU.
 </li>
 <li>
 Issuing the Monthly Expenses consumption reports of Maintenance and Safety and H2 Pipeline share it with Operation Controller to Confirm no budget deviation and effect P&amp;L account.
 </li>
 <li>
 Booking Accruals with Operation Controller as per enduser Job requirement tracking all the expenses and releasing accruals once the Job competes .
 </li>
 <li>
 Invoices Clearance (Finance Dept):-
 </li>
 <li>
 Issuing the Goods Receival in the Navision and sharing GRN reports to Supplier and Focal person to Supplier and Finance to Clear the payments.
 </li>
 <li>
 Issuing monthly fixed annual agreement GRNs in a timely manner to avoid any service interruption.
 </li>
 <li>
 Warehouse Management : -
 </li>
 <li>
 Maintaining the HGU Catalyst Master file update Process department timely availability of Catalyst in the warehouse.
 </li>
 <li>
 Once the Catalyst changed updating the Finance department to do the depreciation process with JCC forms
 </li>
 <li>
 Maintaining the HGU warehouse Mater file reflects all the Materials from Navision and timely updates all the Spares receivals in the Materials in Log.
 </li>
 <li>
 Working with Procurement to provide necessary data to issue new Spare Part cards.
 </li>
 <li>
 Reporting Net Monthly inventory Movement warehouse expenses to the Operation Control to avoid any effect on P&amp;L account.
 </li>
 <li>
 Preparing required scenarios and Conducting internal warehouse Audits.
 </li>
 <li>
 Preparing all the requirements and issuing final HGU warehouse list with bin Codes for Yearly Warehouse Audit with the Finance department.
 </li>
 <li>
 HGU Administrative work:-
 </li>
 <li>
 Services required External vendors work with vendors to gather the required documents and share with HR for Visa processing.
 </li>
 <li>
 Conducting Safety Orientation for visitors/vendors assisting the HSE Manager.
 </li>
 <li>
 Issue Monthly OT timesheets for all the HGU employees to the HRs.
 </li>
 <li>
 Scheduling HGU Vehicle Maintenance in a timely Manner as required.
 </li>
 <li>
 Working with GRO to renew the HGU Vehicle access in a timely Manner providing necessary documents and vehicle inspections .
 
 
 
 </li>
 </ul>
 ___________________
 
 
 Are you a MATCH?
 
 
 
 Education:
 
 Supply Chain Management, Business Administration or equivalent
 
 
 
 Work experience: 3-5 years
 
 
 
 
 Language: English
 
 
 
 
 Our Differences make our Performance
 
 
 
 At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.
 
 
 We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.
</div>
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HGU & Admin Material Coordinator

KUWAIT JOBS HERE

<div>
 
 Admin
 
 
 
 
 Job Id :100168839
 
 
 
 &times;
 
 
 Please enter details to report job
 
 
 Name*
 
 
 Email*
 
 
 Reason to report
 
 
 
 Description
 
 
 
 To take the overall responsibility of the following activities:
 
 
 <ul>
 <li>
 Provide a full range of clerical and administrative support to organization.
 </li>
 <li>
 Prepare letters, quotations, email correspondence, filing and documentation as required.
 </li>
 <li>
 Handle inventory and purchase of office supplies, stationery etc.
 </li>
 <li>
 Maintaining all company registrations, certificates, agency agreements, ISO standards etc.
 </li>
 <li>
 Assisting respective managers &amp; departments with official correspondence
 </li>
 <li>
 Assist with tenders and preparation of tender bids/submittals.
 </li>
 <li>
 Assist with administration &amp; renewals of Employee residency, contracts, vehicle registrations etc.
 </li>
 <li>
 To issue RFQs, solicit quotation and raise purchase orders to international &amp; local suppliers as per internal purchase requisitions.
 </li>
 <li>
 To plan and executing logistics&rsquo; activities including nomination of freight forwarder, picking appropriate shipment methods to meet budget and delivery expectations, prepare all documentation etc.
 </li>
 <li>
 To maintain close communications and coordination with all concerned parties - supplier, freight forwarder, agent as well as concerned internal departments to ensure smooth delivery and management of materials.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Must have a bachelor&rsquo;s degree
 </li>
 <li>
 5- 7 years experience doing similar duties at a reputable company
 </li>
 <li>
 Excellent in spoken and written English
 </li>
 <li>
 Experience handling sales administration and coordinating tender bids will be a plus.
 </li>
 <li>
 Comfortable working with ERP, Inventory control and MS Office software applications
 
 
 </li>
 </ul>
 Interested candidates may share your CVs to jobs4U.kw@gmail.com
 
 
 Basic Details
 
 
 
 Location :
 
 Farwaniya , Kuwait
 
 
 
 Qualification
 
 
 
 
 Posted :
 
 21 days ago
 
 
 
 Job Type :
 
 Full-Time
 
 
 
 Company :
 
 Kuwait Jobs
 
 
 Contact Info
 
 
 
 Mobile :
 
 Not-Mentioned
 
 
 
 Alternate Mobile :
 
 Not-Mentioned
 
 
 
 Email :
 
 jobs4U.kw@gmail.com
</div>
 <div id='job-id'>Job Id: Q6/qJJxkaarK6ejD7gn1kwYzHUOdQE9CrNG+4PAFSj+DAEOBsGU3eXGWmJQ2sQrmazSLWoUE+Mh64kDLNW3D2Q/Lno5IvggjP7Wl2eQDsbdHrpKcehujs1KmFlYi9zCkfMyIluNYImUOPBgC3vKW1SjhcNWeFYxft0XrYP4fp1Ej+FsN</div>

Job opportunity - Admin & Procurement coordinator

Search 1311+ Admin coordinator jobs near you this August. New roles added regularly across leading industries. Apply today.

1311 admin coordinator jobs NEAR_ME

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People and Admin Coordinator, Oman (Omani Nationals Only)

Admin Coordinator/Junior Accountant

HGU & Admin Material Coordinator

Job opportunity - Admin & Procurement coordinator