admin assistant

hr officer

administrative assistant

administrative coordinator

office assistant

admin officer

Central Ventilation Systems W.L.L. (Doha

<ul><li>Carry out all the HR and Admin activities</li><li>Ensure timely renewal of official documents including Trade Licenses Chamber Certificate, Immigration card, Employee related records, Visas.</li><li>Manage and update vehicle records</li><li>Maintain and manage all maintenance contracts and reports</li><li>Maintain and update Utility reports</li><li>Handle petty cash, get quotations as and when required</li><li>Assist in recruitment and performance management processes.</li><li>Support the management of disciplinary and grievance issues.</li><li>Being the first point of contact for employees on any HR related queries.</li><li>Helping with various arrangements internally, from travel to processing expenses.</li><li>Assist the HR Head with reports and other Admin related ad hoc activities.</li></ul>Criteria<ul><li>Must have thorough knowledge of Qatar Labor law</li><li>Should be detailed oriented</li><li>Organizational skills and ability to prioritize</li><li>Flexible in timings and can handle work pressure</li><li>Have high work ethics and take responsibility of the work undertaken.</li><li>Must be an expert in excel skills</li></ul>No Overtime for this positionSuitable shared accommodation and transportation shall be provided by company.Job Type: Full-timePay: Up to QAR4,000.00 per monthExperience:<ul><li>HR Admin in Qatar: 2 years (Preferred)</li></ul>Language:<ul><li>Hindi/Urdu (Required)</li></ul>License/Certification:<ul><li>Driving License (Preferred)</li><li>QID (Required)</li></ul>

Admin Officer

plastic factory

Job Purpose:The Admin Officer is responsible for providing administrative and logistical support to ensure the smooth and efficient operation of the office. This role involves managing office supplies, coordinating with service providers, maintaining records, supporting HR and finance functions, and assisting in implementing company policies and procedures.Key Responsibilities:1. Office Administration:<ul><li>Manage day-to-day administrative operations and ensure the office runs efficiently.</li><li>Maintain office supplies inventory and place orders when necessary.</li><li>Check stationery and canteen supplies regularly and place orders as needed.</li><li>Oversee maintenance of office equipment, furniture, and facilities.</li><li>Coordinate with vendors and service providers (e.g., maintenance, cleaning, IT, travel agencies).</li><li>Manage incoming and outgoing correspondence, mail, and courier services.</li></ul>2. HR &amp; Employee Support:<ul><li>Assist HR in maintaining employee records and personal files (both hard and soft copies).</li><li>Support in the preparation of documents related to new hires, transfers, and resignations.</li><li>Coordinate staff travel arrangements, visas, and accommodation bookings.</li><li>Help organize company events, training sessions, and meetings.</li></ul>3. Documentation &amp; Record-Keeping:<ul><li>Maintain proper filing systems for administrative and confidential documents.</li><li>Prepare reports, memos, letters, and other official correspondence as required.</li><li>Ensure company documents, licenses, and contracts are renewed and up to date.</li></ul>4. Compliance &amp; Coordination:<ul><li>Ensure compliance with company policies and administrative procedures.</li><li>Liaise with government authorities and external partners when required.</li><li>Support in audits by providing necessary administrative records and documents.</li></ul>Qualifications &amp; Experience:<ul><li>Bachelor&rsquo;s Degree in Business Administration, Management, or related field.</li><li>Minimum 3&ndash;5 years of experience in administration or office management.</li><li>Experience in HR or procurement support is an advantage.</li><li>Arabic and English Required</li></ul>Job Type: Full-timePay: QAR4,000.00 - QAR6,000.00 per month

Admin Assistant

Commercial Bank

<div>
 
 Job Summary
 
 
 
 Conducting and handling all tasks and roles related to criminal Paralegal Officer mentioned in the attached document (Litigation Manuel) within the specific time frame.
 
 
 
 
 Key Accountabilities
 
 
 
 
 <ul>
 <li>
 Criminal Case Intake and Documentation
 </li>
 <li>
 Receive newly initiated criminal files from business units and ensure timely legal action.
 </li>
 <li>
 Acknowledge receipt of post-dated cheques (PDCs) along with related documentation (e.g., Letter of Undertaking/Letter, Hand-over forms, QID/CR etc).
 </li>
 <li>
 Verify and review all documents and sign as the official custodian for the original cheques received along with the Hand over form.
 </li>
 <li>
 Document Review and System Update
 </li>
 <li>
 Review criminal hand-over documentation and ensure it includes cheque advice, QID/CR, and original cheque.
 </li>
 <li>
 Cross-check hand-over forms with updated data in the RCS (legal system) and approve cases for further action.
 </li>
 <li>
 Cheque Classification and Management
 </li>
 <li>
 Categorize cheques by type (post-dated, returned) and ensure alignment with related cheque advice.
 </li>
 <li>
 Prepare and maintain Excel sheets capturing key cheque information (amount, signatory, due date, and cheque number).
 </li>
 <li>
 Store original cheques in secure legal custody under designated folders.
 </li>
 <li>
 Cheque Processing
 </li>
 <li>
 Monitor and ensure timely posting of cheques within a two-day window, if applicable.
 </li>
 <li>
 Validate that returned cheque advice does not exceed 30-day validity based on customer default.
 </li>
 <li>
 Case File Preparation
 </li>
 <li>
 Compile physical case files and ensure full updates in RCS, including scanned copies of all supporting documentation.
 </li>
 <li>
 Upload relevant attachments in the RCS for internal recordkeeping.
 </li>
 <li>
 Police Complaint Submission
 </li>
 <li>
 Draft and submit formal complaints to the Police Department, ensuring all required documentation is attached (including CB&rsquo;s request for binding the defendant).
 </li>
 <li>
 Follow up with authorities to obtain police case numbers and ensure updates in the RCS and complaint registers.
 </li>
 <li>
 Archiving and Legal Records
 </li>
 <li>
 Archive all complaint documents, original cheques, and cheque advice in both legal custody report and digital e-store.
 </li>
 <li>
 Judicial and Public Prosecution Follow-Up
 </li>
 <li>
 Monitor and follow up on case hearings daily, if applicable.
 </li>
 <li>
 Provide weekly hearing schedules to relevant LO/LM and paralegal teams.
 </li>
 <li>
 Attend court judgments and submit requests to collect the judgment order with writ of execution in order to proceed with the enforcement.
 
 
 </li>
 </ul>
 
 Other Accountabilities
 
 
 
 <ul>
 <li>
 External Coordination
 </li>
 <li>
 Liaise with the Police Department upon notification and attend hearings.
 </li>
 <li>
 Liaise with the Public prosecution upon notification and attend the investigation.
 </li>
 <li>
 Coordinate with business units to provide court-required justifications.
 </li>
 <li>
 Manage the cancellation process for closed criminal cases with the Public Prosecution after working hours.
 </li>
 <li>
 Liaise with External Law firms upon request.
 </li>
 <li>
 Cheque Collection and Suspense Account Monitoring
 </li>
 <li>
 Receive payments from the Public Prosecution and ensure prompt deposit into the legal suspense account.
 </li>
 <li>
 Notify LO/LM on the same day regarding recovery amount received from the court
 </li>
 <li>
 Monitor and reconcile transfers from civil courts into the legal suspense account.
 </li>
 <li>
 Notify the business of recoveries and ensure crediting to customer accounts.
 </li>
 <li>
 Legal System and Case Tracker Maintenance
 </li>
 <li>
 Ensure daily updates to the legal system (RCS) and monitor criminal case developments using the marker checker process.
 </li>
 <li>
 Financial Reconciliation and Reporting
 </li>
 <li>
 Maintain monthly reconciliation records for recovery amounts through civil and criminal proceedings.
 </li>
 <li>
 Share reconciliation reports with the Head of Admin and CLO .
 </li>
 <li>
 Prepare and submit a Monthly Criminal Case Report detailing case outcomes to the Paralegal Manager, Head of Admin, and CLO.
 </li>
 <li>
 Prepare monthly reports for case cancellations (criminal and civil) and maintain organized records.
 </li>
 <li>
 Generate monthly reports for all complaints scheduled for filing and share them with relevant stakeholders.
 </li>
 <li>
 Produce monthly reports for legal suspense recovery payments and share it with Head of Admin.
 </li>
 <li>
 Administrative Responsibilities
 </li>
 <li>
 Handle administrative duties as requested by the Head of Admin and CLO.
 </li>
 <li>
 Adhere to Legal DOA, SOP, and Ensure do not breach Legal bank policies.
 
 
 </li>
 </ul>
 
 Education
 
 
 
 <ul>
 <li>
 Bachelors degree in law
 </li>
 <li>
 Knowledge of criminal procedures
 </li>
 <li>
 It skills ( MS office )
 </li>
 <li>
 Attention to details
 
 
 </li>
 </ul>
 
 Experience
 
 
 
 
 Required Experience: 1 to
 
 
 3 years of experience
 
</div>

Paralegal Officer (Qatari & Children of Qatari mother)

Ajil Logistics Services

Job Summary:The Logistics Officer at Ajil Logistics plays a crucial role in planning, coordinating, and executing logistics and delivery operations across B2B and B2C clients. The role ensures smooth daily dispatch, vehicle and rider allocation, route optimization, and coordination with clients, warehouses, and drivers to maintain on-time performance and service quality.Key Responsibilities:1. Operations Management<ul><li>Coordinate daily logistics operations for cars, bikes, and vans across multiple client accounts (e.g., Keeta, Ninja, Carrefour, Lulu, etc.).</li><li>Plan and optimize routes, monitor delivery progress, and ensure on-time delivery.</li><li>Supervise dispatch operations and maintain shift rosters for drivers and riders.</li><li>Track KPIs including acceptance rate, on-time rate, and order completion rate.</li></ul>2. Fleet &amp; Resource Coordination<ul><li>Manage vehicle assignment, fuel consumption tracking, and maintenance schedules.</li><li>Maintain records of company assets such as bikes, cars, SIM cards, and uniforms.</li><li>Support onboarding of new riders/drivers, including document verification and induction.</li></ul>3. Client &amp; Vendor Coordination<ul><li>Serve as the communication bridge between clients and internal teams for daily logistics requirements.</li><li>Coordinate with vendors and partners for vehicle rentals, fuel cards, insurance, and renewals.</li><li>Handle client feedback and resolve operational issues in real time.</li></ul>4. Reporting &amp; Documentation<ul><li>Prepare daily, weekly, and monthly logistics performance reports.</li><li>Maintain accurate data on delivery performance, vehicle utilization, and expenses.</li><li>Support finance and admin departments with trip sheets, fuel reports, and attendance logs.</li></ul>5. Compliance &amp; Safety<ul><li>Ensure all drivers and riders comply with Qatar traffic regulations and company safety standards.</li><li>Monitor QID, license, and vehicle registration renewals.</li><li>Enforce adherence to company SOPs and disciplinary policies.</li></ul>Key Skills &amp; Competencies<ul><li>Strong understanding of logistics and fleet management.</li><li>Excellent organizational and multitasking abilities.</li><li>Proficiency in MS Excel, dispatch systems, and GPS tracking software.</li><li>Strong communication and interpersonal skills (Arabic or Hindi is a plus).</li><li>Problem-solving mindset with ability to work under pressure.</li></ul>Qualifications<ul><li>Bachelor&rsquo;s degree in Logistics, Supply Chain, Business Administration, or a related field.</li><li>Minimum 2&ndash;4 years of experience in logistics operations (delivery, transportation, or last-mile preferred).</li><li>Experience working in Qatar or GCC logistics sector preferred.</li><li>Valid Qatar driving license is an advantage.</li></ul>Job Types: Full-time, PermanentPay: QAR2,000.00 - QAR3,000.00 per month

Logistics Officer

Grace  Engineering and Technical Services

Office Assistant &ndash; 3 Nos.Location: Mesaieed, QatarResponsibilities:- Handle clerical tasks, filing, scheduling, and correspondence.- Assist managers and supervisors in day-to-day operations.- Support HR and admin functions.Requirements:- 2+ years&rsquo; office administration experience.- Good communication in English (Arabic/Hindi an advantage).- Computer literacy (Word, Excel, Outlook).- Valid QID &amp; NOC required.Please send your CV to: recruitment6q@gmail.comJob Types: Full-time, PermanentApplication Question(s):<ul><li>Are you currently in Qatar with QID &amp; NOC?</li><li>What is your salary expectation ?</li></ul>Experience:<ul><li>admin/office support : 2 years (Required)</li></ul>Location:<ul><li>Doha (Required)</li></ul>

Office Assistant

MUBADARA CONTRACTING AND MAINTENANCE

HIRING FOR JUNIOR DOCUMENT CONTROLLER / ADMIN ASSISTANTREQUIREMENT:1. CURRENT RESIDENCY IN QATAR IS MANDATORY2. PROFICIENT IN MICROSOFT OFFICE SUITE (WORD, EXCEL, OUTLOOK, POWERPOINT, ETC.)3.STRONG COMMAND OF ENGLISH - BOTH WRITTEN AND VERBAL COMMUNICATION.4. DETAIL-ORIENTED, ORGANIZED AND ABLE TO HANDLE SENSITIVE DOCUMENTATION WITH DISCRETION.5. WILLINGNESS TO TAKE ON ADDITIONAL RESPONSIBILITIES AS NEEDED.6. BASIC UNDERSTANDING OF DOCUMENT CONTROL PROCEDURES AND ADMINITRATION WORKFLOWS7. ABILITY TO MULTI-TASK AND PRIORITIZE EFFECTIVELY IN A FAST PACED ENVIRONMENT8. PRIOR EXPERIENCE IN DOCUMENT CONTROL OR ADMINISTRATIVE SUPPORT IS AN ADVANTAGE.SEND YOUR RESUME TO: HR@MUBADRA-QATAR.COM WITH EMAIL SUBJECT LINE - CV FOR ASSISTANT DOCUMENT CONTROLLER / ADMIN ASSISTANJob Type: Full-timePay: From QAR1.00 per monthLanguage:<ul><li>English (Required)</li></ul>

ASST.DOCUMENT CONTROLLER CUM ADMIN ASST.

Leaders Education Centre

Job Title: Admin Job Type: Full-Time &amp; Onsite Work Schedule: 11:30 AM &ndash; 9:30 PM (Saturday to Thursday) Location: Doha, Qatar Company: Leaders Education Centre Email: lec.admin@leaders.qaAbout Us: Leaders Education Centre is a reputed institution in Doha, dedicated to providing quality education and skill development for students of all levels. We are expanding our team and are looking for a motivated and enthusiastic individual to join us as an Admin.Job Description: The Admin will play a key role in supporting the daily operations of the centre. The ideal candidate will be organized, detail-oriented, and capable of handling administrative and communication tasks efficiently. This role is ideal for individuals who are passionate about education and eager to grow in a dynamic work environment.Key Responsibilities:<ul><li>Manage front-desk operations and provide administrative support to staff and management.</li><li>Handle student inquiries and registrations both in person and via phone/email.</li><li>Maintain records, files, and databases accurately.</li><li>Coordinate scheduling, classroom allocations, and teacher tracking.</li><li>Support marketing and communication efforts by assisting in event coordination and outreach.</li><li>Prepare reports and assist with documentation, billing, and correspondence.</li><li>Ensure smooth day-to-day operations within the centre.</li></ul>Minimum Requirements:<ul><li>Bachelor&rsquo;s degree or equivalent qualification.</li><li>Minimum 2&ndash;3 years of relevant administrative experience.</li><li>Fluency in English (mandatory); proficiency in Arabic is a plus.</li><li>Excellent communication, interpersonal, and organizational skills.</li><li>Strong multitasking and time-management abilities.</li><li>Self-motivated, responsible, and eager to learn and grow in the education field.</li></ul>Job Type: Full-time

Admin

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