administrative assistant Jobs in Saudi Arabia

administrative assistant

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contracts administrator Jobs in Saudi Arabia

contracts administrator

office administrator Jobs in Saudi Arabia

office administrator

administration clerk

AZM Kingdom Contracting Company

<div>
 
 
 Company Description
 
 
 
 AZM Kingdom Contracting Company, established in 2010, is a construction corporation with over 35 years of combined experience. The company focuses on delivering innovative solutions to improve construction and business systems and workflows. Known for its skilled personnel, AZM aims to reduce costs while ensuring high levels of customer satisfaction. Based on its dedication to quality and efficiency, the company has become a trusted partner in the construction industry.
 
 
 
 
 
 
 Role Description
 
 
 
 This role is ideal for someone who is
 
 structured, detail-oriented, and able to follow up on tasks across different departments.
 
 
 
 
 Key Responsibilities
 
 
 
 &bull; Organize and maintain company administrative and project documents
 
 
 &bull; Prepare official letters, reports, and internal correspondence
 
 
 &bull; Maintain
 
 employee records, attendance, and HR documentation
 
 
 
 &bull; Assist with
 
 government portals (Qiwa, Muqeem, GOSI, etc.)
 
 
 
 &bull; Track incoming and outgoing documents and emails
 
 
 &bull; Support management with follow-ups related to vendors, projects, and internal administration
 
 
 &bull; Ensure proper
 
 document control and filing system
 
 
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Strong Clerical Skills, including filing, scheduling, and managing administrative records
 </li>
 <li>
 Excellent Communication abilities, including verbal and written communication
 </li>
 <li>
 Proficiency in Computer Literacy, including using office software (e.g., MS Office) and email applications
 </li>
 <li>
 Strong skills in
 
 Microsoft Excel, Word, PowerPoint and document organization
 
 </li>
 <li>
 Good communication and follow-up skills
 </li>
 <li>
 Organization and attention to detail
 </li>
 <li>
 Strong follow-up and reporting ability
 </li>
 <li>
 Ability to handle multiple administrative tasks
 </li>
 <li>
 Experience in Administrative Assistance, including supporting operational and office management tasks
 </li>
 <li>
 Strong organizational and time-management skills
 </li>
 <li>
 Ability to work effectively within a team environment
 </li>
 <li>
 Experience in construction / contracting companies is preferred
 </li>
 </ul>
 
 
 
</div>

Administration Clerk

Hilton

<div>Purchasing Clerk
A Purchasing Assistant / Clerk will support the negotiation of contracts, purchasing of required goods, and record-keeping as it related to transactions and vendor performance. 
What will I be doing? 
As Purchasing Assistant / Clerk, you will support the negotiation of contracts, purchasing of required goods, and record-keeping as it related to transactions and vendor performance. Specifically, you will be responsible for performing the following tasks to the highest standards:<ul>
<li>Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased, using Group Nominated suppliers where applicable</li>
<li>Ensure locally Nominated supplier information is kept current</li>
<li>Manage the database of active local contracts with suppliers</li>
<li>Ensure Purchasing Manual is current</li>
<li>Adhere to quality procedures and standards and oversee purchasing administration such that all Hilton policies and standards are upheld</li>
<li>Maintain a record of commitments for all budgets and ensure that the relevant senior managers are constantly informed of updates</li>
<li>Ensure a comprehensive system for allocating and reconciling purchase orders</li>
<li>Monitor all areas of purchasing including contracts, leases and nominations</li>
<li>Prepare the month end accounts reports in an accurate and timely manner</li>
<li>Execute on tasks/requests as instructed by the Hotel Management</li></ul>
What are we looking for? 
A Purchasing Assistant / Clerk serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>Strong financial knowledge and ability to work with budgets</li>
<li>Computer literate, with good MS Excel skills</li>
<li>Good time management and organisation skills</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul>
<li>Previous experience within the hotel/leisure sector</li>
<li>Previous experience in a similar purchasing role</li>
<li>Relevant degree, in Finance/Accounting or related business discipline, from an academic institution</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Purchasing Clerk

Layan Coffee Company

<div><div>Job Title: Data Entry Clerk 
Department: Administration / Operations / Inventory Management 
Reports To: Supervisor / Department Manager 
Location: Makkah Hypermarket, Jeddah 
</div><div>
Job Summary:</div><div>
The Data Entry Clerk is responsible for accurately entering, updating, and maintaining company data in internal systems and databases. The role requires strong attention to detail to ensure the accuracy of records related to inventory, sales, vendors, and other operational data while maintaining confidentiality and data integrity. 
</div><div>
Key Responsibilities:</div><div>
Data Entry &amp; Record Management:</div><ul><li>
Enter and update data accurately into company systems and databases.</li><li>
Maintain digital records of inventory, sales transactions, supplier information, and operational data.</li><li>
Verify data for accuracy and completeness before entry.</li><li>
Correct errors and update records when necessary.</li></ul><div>
Document Processing:</div><ul><li>
Collect and review documents such as invoices, purchase orders, delivery notes, and reports for data entry.</li><li>
Organize and maintain proper filing of physical and electronic records.</li><li>
Scan and archive documents for digital storage when required.</li></ul><div>
Data Verification &amp; Quality Control:</div><ul><li>
Cross-check entered data with source documents to ensure accuracy.</li><li>
Identify inconsistencies or missing information and report them to the supervisor.</li><li>
Maintain high standards of data accuracy and integrity.</li></ul><div>
Reporting Support:</div><ul><li>
Generate basic reports from the system when required.</li><li>
Assist departments with retrieving data or documents when requested.</li><li>
Support administrative tasks related to data management.</li></ul><div>
System &amp; Policy Compliance:</div><ul><li>
Follow company procedures for data entry and document handling.</li><li>
Ensure confidentiality of company data and sensitive information.</li>
Maintain proper backup and record-keeping procedures. 
<li>
</li></ul><div>
Qualifications:</div><ul><li>
High school diploma or equivalent (diploma or degree preferred).</li><li>
Previous experience in data entry or administrative work is an advantage.</li><li>
Basic knowledge of computers and office software (Excel, Word, ERP systems).</li>
Good typing speed and accuracy. 
<li>
</li></ul><div>
Skills &amp; Competencies:</div><ul><li>
High attention to detail</li><li>
Fast and accurate typing skills</li><li>
Basic analytical and problem-solving skills</li><li>
Organization and time management</li><li>
Ability to handle repetitive tasks with consistency</li>
Ability to maintain data confidentiality 
<li>
</li></ul><div>
Working Conditions:</div><ul><li>
Office-based work environment.</li><li>
Long hours of computer-based work.</li>
Coordination with multiple departments for data verification. 
<li>
</li></ul><div>
Key Performance Indicators (KPIs):</div><ul><li>
Data entry accuracy rate</li><li>
Number of records processed per day</li><li>
Error rate in entered data</li><li>
Timeliness of data updates</li><li>
Compliance with data management procedures</li></ul></div>

Data Entry Clerk

NASCOM USSC

Office Assistant / Office ClerkLocation: Riyadh, Saudi ArabiaWe are looking for a reliable and organized Office Assistant / Office Clerk to support daily administrative and clerical operations. The ideal candidate must have strong Arabic and english language skills and basic office experience to assist in documentation, communication, and general office support tasks.Key Responsibilities:<ul><li>Perform general office assistant and clerical duties such as filing, documentation, and record keeping.</li><li>Handle office correspondence and assist with administrative tasks.</li><li>Communicate effectively with internal staff and external parties in Arabic and English.</li><li>Maintain and organize office files, records, and documents.</li><li>Assist management with day-to-day office operations.</li><li>Support coordination of office activities and ensure smooth workflow.</li></ul>Requirements:<ul><li>Higher Secondary School Certificate (mandatory).</li><li>Minimum 3 years of experience as an Office Assistant, Office Clerk, or in a similar administrative role.</li><li>Must have studied at an Islamic Institute and possess strong Arabic language skills (reading, writing, and speaking).</li><li>Arabic language certificate is mandatory.</li><li>Ability to communicate in both Arabic and English (mandatory).</li><li>Basic knowledge of office procedures and documentation handling.</li></ul>Skills &amp; Competencies:<ul><li>Good organizational and record-keeping skills.</li><li>Ability to work independently and manage routine office tasks.</li><li>Good communication and interpersonal skills.</li><li>Responsible, disciplined, and detail-oriented.</li></ul>Job Type: Full-timePay: ﷼1,100.00 - ﷼2,200.00 per monthWork Location: In person

Office Assistant - Male

<div>Receiving Clerk
A Receiving Clerk will manage the goods and deliveries moving in and out of the hotel and will ensure that these deliveries reach the appropriate destinations and logged according to the company's purchasing and procurement standards. 
 
What will I be doing? 
As Receiving Clerk, you will accept and control all incoming deliveries, maintaining an optimal goods inventory, correct storage and issue of goods. Specifically, you will be responsible for performing the following tasks to the highest standards:
<ul><li>Acceptance and close control of all incoming goods in respect of volume and quantity</li>
<li>Enter all internal goods movements into the computer system daily</li>
<li>Carry out monthly inventories with Controlling</li>
<li>Responsible for acceptance and rough checks on all items entering the hotel by volume and quality</li>
<li>Issue immediate complaints</li>
<li>Ensure that all articles reach their place of destination immediately</li>
<li>Ensure orderly acceptance and passing on of events material and its return from the ramp</li>
<li>Loan and empties return from the warehouse carried out independently</li>
<li>Ensure tidiness and cleanliness in area of responsibility</li>
</ul>What are we looking for? 
A Receiving Clerk serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:<ul>
<li>Positive attitude and good communication skills</li>
<li>Committed to delivering a high level of customer service</li>
<li>Excellent grooming standards</li>
<li>Flexibility to respond to a range of different work situations</li>
<li>Ability to work on your own or as part of a team</li></ul>
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:<ul>
<li>Previous receiving experience with stock control responsibility</li>
<li>Relevant degree, in Accounting or related business discipline, from an academic institution</li></ul> 

What will it be like to work for Hilton? 
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision &ldquo;to fill the earth with the light and warmth of hospitality&rdquo; unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!</div>

Receiving Clerk

Acwa

<div>
 
 
 Job Summary
 
 
 
 We are seeking a skilled
 
 System Administration Officer
 
 to support and maintain the company&rsquo;s IT systems and infrastructure. The role focuses on ensuring system reliability, availability, and performance while providing first-line technical support across business systems. The ideal candidate will contribute to smooth IT operations and support departmental objectives in a fast-paced, industrial environment.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Provide first-line technical support for company systems (e.g., HR systems, SAP).
 </li>
 <li>
 Install, configure, upgrade, and maintain servers, applications, and IT systems.
 </li>
 <li>
 Monitor system performance, reliability, and availability to ensure maximum uptime.
 </li>
 <li>
 Manage system backups, data storage, and recovery processes.
 </li>
 <li>
 Support database administration activities, including performance monitoring and optimization.
 </li>
 <li>
 Maintain IT hardware, software, and network systems.
 </li>
 <li>
 Prepare assigned IT reports as directed by the IT Supervisor.
 </li>
 <li>
 Comply with HSE policies, company procedures, and training requirements.
 </li>
 <li>
 Support departmental initiatives and projects as required.
 </li>
 </ul>
 
 
 
 
 
 
 Qualifications &amp; Experience
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Computer Science, Computer Engineering, or a related field.
 </li>
 <li>
 Minimum 3 years of relevant experience in system administration or IT support.
 </li>
 <li>
 Strong technical knowledge of system monitoring, backups, and hardware/software maintenance.
 </li>
 <li>
 Basic training or knowledge in system administration and database administration (DBA).
 </li>
 <li>
 Experience in a power plant, manufacturing, or industrial environment is preferred.
 </li>
 </ul>
 
 
 
 
 
 
 Key Competencies
 
 
 <ul>
 <li>
 System Administration &amp; Automation
 </li>
 <li>
 System Reliability &amp; Maintenance
 </li>
 <li>
 Customer Service Orientation
 </li>
 <li>
 Problem Solving &amp; Results Orientation
 </li>
 <li>
 Continuous Learning &amp; Team Collaboration
 </li>
 <li>
 Awareness of Occupational Health &amp; Safety
 </li>
 </ul>
 
 
 
</div>

System Admin officer

Red Sea Global

<div>
 
 Botanica is the largest landscape nursery in the region. It is part of Red Sea Global&rsquo;s planet-first approach, seeking to enrich the natural environment around us and set new standards for sustainable development.
 
 
 Operational since 2020, Botanica has grown and supplied more than 7 million plants to landscape RSG&rsquo;s destinations, aiming to deliver 30 million plants by 2030. Botanica also provides immersive educational experiences for guests at The Red Sea, AMAALA, and beyond.
 
 
 The nursery features diverse local plants, flowers, and other vegetation. Any new species introduced is carefully planned and follows comprehensive evaluations to guarantee harmonious integration with the existing flora and fauna.
 
 
 
 
 
 
 Job Purpose
 
 
 
 
 
 
 Overall, a Landscape Nursery Administration Assistant Manager plays a critical role in ensuring the success of a nursery or horticulture organization. By supporting the management of finances, inventory, quality control, stakeholders, operations, and compliance, the Landscape Nursery Assistant Administration Manager helps to ensure that the organization operates efficiently and effectively.
 
 
 
 
 
 
 
 
 
 Job Responsibilities:
 
 
 
 
 
 <ul>
 <li>
 Budgeting and Expense Management: Assist in budget preparation and monitor expenses related to administrative activities. This includes tracking costs, preparing reports, and identifying opportunities for cost savings.
 </li>
 <li>
 Inventory management: The Landscape Nursery Assistant Administration Manager is responsible for supporting inventory levels of plant materials and other goods, including tracking stock levels, forecasting demand, and ordering materials as needed.
 </li>
 <li>
 Quality control: The Landscape Nursery Assistant Administration Manager is responsible for ensuring that all plant materials and other goods meet organizational quality standards. This includes inspecting plant materials upon delivery, monitoring product performance, and identifying and resolving any quality issues.
 </li>
 <li>
 Administrative support: The Landscape Nursery Assistant Administration Manager provides administrative support to other departments, including managing schedules, coordinating meetings, and maintaining records.
 </li>
 <li>
 Improving operations: The Assistant Administration Manager is responsible for supporting to identification of areas for improvement in the nursery's operations and implementing changes to make the nursery run more efficiently.
 </li>
 <li>
 Communicating with stakeholders and the government: The Assistant Administration Manager is responsible for communicating regularly with stakeholders and the Government on topics related to Nursery operations.
 </li>
 <li>
 Policy Development and Compliance: Assist in the development, implementation, and communication of administrative policies and procedures. Ensure compliance with internal policies and external regulations.
 </li>
 <li>
 Assistant Administration Manager is responsible for all Nursery systems and ensures the functionality of the system by providing the necessary training for the staff.
 </li>
 <li>
 Project Management: Collaborate with cross-functional teams on various projects and initiatives, ensuring effective planning, execution, and completion. Monitor project timelines, deliverables, and resources.
 </li>
 <li>
 Documentation and Record-Keeping: Maintain accurate and up-to-date records and documentation related to administrative activities, such as contracts, leases, insurance policies, and employee records. Ensure compliance with legal and regulatory requirements.
 </li>
 <li>
 Greet guests and organize official visits to the company. Achieving a positive guest experience by managing and organizing it.
 </li>
 <li>
 Maintaining and organizing the company's offices and supervising the distribution and management of offices for current and new employees.
 </li>
 <li>
 Follow all relevant functional policies, processes, standard operating procedures, and instructions to ensure that work is carried out in a controlled and consistent manner.
 </li>
 <li>
 Assist in the preparation of accurate and timely functional MIS statements and reports to meet corporate and functional requirements, policies, and standards.
 </li>
 </ul>
 
 
 
 
 
 Safety, Quality &amp; Environment
 
 
 
 
 
 <ul>
 <li>
 Apply safety, quality, and environmental management policies, procedures, and controls to ensure employee safety, legislative compliance, delivery of high-quality products/services, and a responsible environmental attitude.
 </li>
 </ul>
 
 
 
 
 
 Continuous Improvement
 
 
 
 
 
 <ul>
 <li>
 Contribute to the identification of opportunities for continuous improvement of the department&rsquo;s systems, processes, and practices, considering &lsquo;international best practice&rsquo;, improvement of business processes, cost reduction, and productivity improvement.
 </li>
 </ul>
 
 
 
 
 
 Job Requirements:
 
 
 
 
 
 
 
 Qualification and Experience:
 
 
 
 
 
 <ul>
 <li>
 Education: A bachelor's degree in business administration, horticulture, or a related field is typically required for this role.
 </li>
 <li>
 Experience: A minimum of 4-6 years of experience in administration, management, or a related field is required.
 </li>
 </ul>
 
 
 
 
 
 Skills:
 
 
 
 
 
 <ul>
 <li>
 English written and spoken.
 </li>
 <li>
 Excellent organizational and prioritizing skills.
 </li>
 <li>
 Excellent numeracy skills, attention to detail, and accuracy.
 </li>
 <li>
 Strong analytical, problem-solving, and decision-making skills.
 </li>
 <li>
 Ability to work in a multi-cultural environment.
 </li>
 <li>
 Communication skills: The Landscape Nursery Assistant Administration Manager should have excellent communication skills, including the ability to communicate with internal stakeholders, customers, and regulatory agencies.
 </li>
 </ul>
 
 
</div>

Assistant Nursery Administration Manager

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