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administrative aide dean s office

New York University

Position Summary: 
We currently have an exciting opportunity for an Administrative Aide supporting the Dean's Office. The selected candidate will coordinate department programs and logistics and provide customer service and support to students, administrators, and faculty. The incumbent will be responsible for calendar management; scheduling, travel and event coordination; drafting correspondence; tracking budgets; updating web pages; processing reimbursements and special projects as needed.
 
Qualifications: 
A Bachelor’s degree and the equivalent of 1 year of office experience or an Associate’s degree and the equivalent of 2 years of office experience is preferred. A minimum of a high school diploma and 3 years of office experience is required. Proficiency with intermediate to advanced Microsoft Office applications is preferred.
 
Additional Information: 
In compliance with NYC's Pay Transparency Act, the hourly rate for this position is USD $39.129. This rate is based on bargaining unit contracts. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items.
 
New York University Stern School of Business, located in the heart of Greenwich Village and deeply connected with the City for which it is named, is one of the nation’s premier management education schools and research centers. NYU Stern offers a broad portfolio of transformational programs at the graduate, undergraduate and executive levels, all of them enriched by the dynamism and deep resources of one of the world’s business capitals. NYU Stern is a welcoming community that inspires its members to embrace and lead change in a rapidly transforming world.
 
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.
 
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

Administrative Aide - Dean's Office

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $75,000-$85,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

The role of Administrative Manager sits in the Office of Academic Affairs under the SVP/Vice Dean for Faculty Affairs at the Columbia University Irving Medical Center (CUIMC). The Office of Academic Affairs works with over 9,500 faculty and researchers across the four health science schools at CUIMC. The SVP/Vice Dean leads several offices and initiatives that support the needs of faculty and researchers, including the Office of Academic Affairs, Office of Faculty Affairs, the Office of Faculty Professional Development and Engagement, the Office of Professionalism, the CUIMC International Students and Scholars Office, and Conflict of Interest.

The Administrative Manager of the Office for Academic Affairs will provide executive-level support to the SVP for Faculty Affairs and Vice Dean for Academic Affairs and will manage the day-to-day logistics of the busy Academic Affairs office. The Administrative Manager will also be responsible for managing the Professorship process and the Faculty of Council, both are crucial functions of the Vice Dean/SVP.

Reporting to the Assistant Vice President for Faculty Professional Development and Engagement and the SVP/Vice Dean for Faculty Affairs, the Administrative Manager will assume the SVP's day-to-day calendar, schedule and confirm meetings, coordinate meetings and conferences, coordinate travel arrangements, and prepare materials relevant to meetings. The Administrative Manager will provide discreet and confidential executive administrative assistance to the SVP, interacting with executive staff and office staff and providing information to all levels of university administrators as appropriate. The Administrative Manager will review, read, distribute, and respond to correspondence when appropriate; screen and monitor calls, field questions, or forward them to the appropriate person; send internal/external communications via regular mail or email; develop and maintain filing system into a readily retrievable format; and prepare agendas. The incumbent will also support the office calendar and will schedule meetings for the two AVPs as needed, including supporting key faculty committee meetings and programming needs.

Subject to business needs, we may support flexible and hybrid work arrangements. Options will be discussed during the interview process.

Responsibilities

Administrative support to the Senior Vice President/ Vice Dean (40%)
<ul>
<li>Reads, distributes, and responds to correspondence as directed by the Vice Dean/SVP and the AVP;</li>
<li>Facilitates communications between SVP&rsquo;s office, including the EVP/Dean&rsquo;s Office, Provost&rsquo;s Office, Departments, and other offices</li>
<li>Screens and monitors call for the SVP and the Office of Academic Affairs;</li>
<li>Create an email folder organization system that corresponds to relevant files and manage the organization by reviewing emails as they come in.</li>
<li>Create lists of committee members/attendees to track participants for all meetings hosted by SVP and AVP.</li>
<li>Send out email reminders for all meetings hosted by SVP and AVP at least one day prior to each meeting.</li>
<li>In consultation with the SVP and AVP, fields questions and/or forwards them to the appropriate person.</li>
<li>Assists with developing correspondence, memos, and communications on behalf of the SVP of the office.</li>
<li>Manages travel and business arrangements for conferences.</li>
<li>Provide logistical and administrative support for special committee meetings run on behalf of the SVP or AVP, as requested.</li>
<li>Maintains paper and electronic files in organized systems.</li>
<li>Answers and directs calls for the SVP and AVP with courtesy and efficiency, observing appropriate business protocols.</li>
<li>PowerPoint presentations, editing letters, pulling references, and putting them together</li>
</ul>
Manages the Faculty of Medicine Faculty Council (15%)
<ul>
<li>Work with SVP and AVP for Faculty Professional Development and Engagement and the Office of the Dean to schedule Faculty Council and Executive Committee meetings</li>
<li>Work with the Office of Faculty Affairs to create and send ballots to Faculty Council for votes on appointments, promotions, and tenure</li>
<li>Manage the agenda for the Faculty Council meetings, keep track of past agenda items, finalize agenda, invite speakers, collect PPT presentations, manage logistics for the in-person quarterly meeting (catering, AV, communication) and keep time at the meeting to support the Vice Dean.</li>
<li>Administer annual elections of new members and maintain database of members.</li>
</ul>
Manages the professorship process (25%)
<ul>
<li>Creation of and dissemination of professorship letters.</li>
<li>Reviews the conditions and terms of gifts to ensure that letters accurately reflect the donors' stipulations.</li>
<li>Works closely with departments, the Promotions Specialist, the Development Office, Dean&rsquo;s Office, Provost&rsquo;s Office, and Faculty Affairs to adhere to deadlines and proper workflow.</li>
<li>Maintains databases and reporting for endowed professorships</li>
<li>Send congratulatory letters on behalf of the Dean</li>
<li>Provides support to the Promotions Specialist in the management of the VP&amp;S faculty tenure reviews process.</li>
<li>Trained in working on Tenure reviews if the Promotion Specialist needs coverage.</li>
<li>Working with departments, the Office of Faculty Affairs, and the Provost&rsquo;s Office, on managing tenure dossier materials for faculty who are under review for Tenure.</li>
</ul>
Back up support for Assistant Vice President for Faculty Professional Development and Engagement and Assistant Vice President for Academic Appointments and Professionalism (5%)
<ul>
<li>Support scheduling team and group meetings as needed</li>
<li>Support committees and faculty working group schedules run on behalf of the office</li>
<li>Support scheduling complex and confidential meetings</li>
</ul>
Supports office operations (5%)
<ul>
<li>Maintains hoteling and in-office schedule</li>
<li>Ensures key documents and resources for staff are kept up to date</li>
<li>Works with the Operations Manager to ensure that office equipment is maintained that adequate office supplies are on hand and ordering supplies as needed.</li>
</ul>
Supports special events as assigned (5%)
<ul>
<li>Provide logistical support on special events as assigned by the Vice Dean/SVP and the AVP for Faculty Professional Development and Engagement.</li>
</ul>
Other projects and duties assigned (5%)

New assignments may be given from the AVPs and the SVP/Vice Dean when needed.

Minimum Qualifications
<ul>
<li>Bachelors degree or equivalent in education and employment plus three years' experience.</li>
<li>Must have excellent communication and interpersonal skills must have excellent, including composing and editing correspondence and documents, developing reports, and communicating with staff.</li>
<li>The ability to handle confidential information with exceptional judgment and discretion is required.</li>
<li>Must have demonstrated ability to manage time effectively, balancing competing priorities at the same time.</li>
<li>Demonstrated ability to take direction, follow instructions carefully, and with the ability to work independently.</li>
<li>Must have the ability to coordinate difficult schedules; adapt to various competing demands; prioritize and handle conflicting needs and multiple assignments; and work with diplomacy and efficiency in a highly pressured, fast-paced, deadline-driven environment. Must be able to follow through on projects to successful completion.</li>
<li>Must have the demonstrated ability to be proactive, to problem-solve, and to maintain composure under pressure.</li>
<li>Must have the demonstrated ability to offer the highest level of customer/client service and response to personnel at all levels. Strong knowledge of and proficiency with Microsoft Office programs, including Outlook, Word, Excel, PowerPoint, Zoom, Adobe; experience with heavy calendaring; ability to perform moderately complex internet research.</li>
</ul>
Preferred Qualifications
<ul>
<li>Prior experience working within a college and university setting preferred.</li>
</ul>
Other Requirements
<ul>
<li>Must be able to manage highly sensitive and confidential communications with discretion and integrity.</li>
<li>Must have exceptional organizational, time management and organizational skills with the ability to exercise a high degree of tact, diplomacy, and discretion with sensitive matters.</li>
<li>Must have a strong service-oriented attitude and excellent interpersonal skills.</li>
<li>Must be able to take initiative and be a problem-solver and have the ability to anticipate office needs.</li>
<li>Must have excellent proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).</li>
<li>Must be able to run Zoom meetings.</li>
<li>Demonstrated commitment to serving the needs of a diverse population with cultural competence and sensitivity required.</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Administrative Manager

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $240,000 - $268,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div>

Position Summary

The Chief Financial Officer (CFO) reports directly to the Dean of the Columbia Climate School (CCS) and provides strategic and operational leadership over all financial functions. This role is responsible for ensuring the School&rsquo;s economic health, compliance, and long-term sustainability, while supporting its academic, research, and impact priorities. 
 
The CFO oversees all aspects of budgeting, forecasting, financial reporting, controls, contract execution, and compliance with University and external regulations. The CFO partners closely with the Climate School&rsquo;s centers, institutes, and Lamont-Doherty Earth Observatory (LDEO), and serves as the primary advisor to the Dean on financial matters. This role is crucial in driving financial strategy, aligning resources with institutional priorities, and ensuring transparency and accountability across all units.

Responsibilities

Financial Strategy and Leadership
<ul>
<li>Serve as principal financial advisor to the Dean and leadership team.</li>
<li>Lead and manage the Climate School Budget and Finance Office.</li>
<li>Oversee the development and maintenance of: 
<ul><li>Annual operating budget</li><li>Five-Year Cash Forecast</li><li>Five-Year Capital Budget</li></ul></li>
<li>Forecast financial trends and conduct scenario planning to inform strategic decision-making.</li>
<li>Develop internal financial reports and dashboards for senior management.</li>
<li>Design strategies for cost-efficiency, synergy, and improved financial management.</li>
</ul>
Cross-School Coordination and Partnership
<ul>
<li>Collaborate with Lamont, centers, institutes, and units on financial planning, analyses, and reconciliation.</li>
<li>Attend routine finance and status meetings across units to monitor performance and address emerging issues.</li>
<li>Coordinate the preparation and monitoring of unit-level budgets and ensure alignment with School-wide financial goals.</li>
<li>Issue regular financial and operational reports that include variance analysis, explanations, and corrective action plans.</li>
<li>Manage dotted line reports from/to units with financial responsibilities.</li>
</ul>
Research Team and Development Unit Support
<ul>
<li>Work in partnership with the Office of Research to ensure compliance with grant budgeting policies, cost recovery, and research financial management practices.</li>
<li>Collaborate with the Office of Development to support philanthropic budgeting and financial stewardship practices.</li>
<li>Maintain financial schedules for faculty commitments and hiring.</li>
</ul>
Operations, Compliance, and Contract Oversight
<ul>
<li>Ensure adherence to University policies, internal controls, and applicable laws and regulations.</li>
<li>Manage financial contracts in coordination with relevant units and offices.</li>
<li>Support business process improvement and policy development across financial functions.</li>
</ul>
Staff Management and Capacity Building
<ul>
<li>Hire, develop, and mentor a high-performing finance team.</li>
<li>Design and implement strategies for the team that foster inclusion, connection, and engagement.</li>
<li>Conduct performance appraisals, recommend promotions, and build team capacity aligned with School priorities.</li>
<li>Serve as an educator and resource to staff, faculty, and researchers on financial matters.</li>
<li>Foster a culture of financial accountability and continuous improvement.</li>
</ul>
Other Duties
<ul>
<li>Other related responsibilities as assigned by the Dean.</li>
</ul>
Minimum Qualifications
<ul>
<li>Bachelor&rsquo;s degree required; preferably in business, finance, accounting, or a related field.</li>
<li>Minimum of 10 years of finance experience in a complex organization.</li>
<li>Demonstrated leadership and team management experience.</li>
<li>Deep knowledge of financial concepts, budgeting, fund accounting, and financial information systems.</li>
</ul>
Preferred Qualifications
<ul>
<li>A master&rsquo;s degree (e.g., MBA, MPA, MS in Finance) is highly desirable.</li>
<li>Experience working within an academic, research, or mission-driven financial setting.</li>
</ul>
Other Requirements
<ul>
<li>Conduct quantitative, financial, and variance analyses as well as financial modeling.</li>
<li>Demonstrate attention to detail with excellent spreadsheet and analytical capabilities.</li>
<li>Use financial systems software proficiently; familiarity with AI tools for forecasting, automation, and analytics to enhance operational efficiency is a plus.</li>
<li>Communicate complex financial information clearly to non-financial stakeholders, including faculty and institutional leaders.</li>
<li>Lead, mentor, and manage teams effectively.</li>
<li>Exhibit intellectual curiosity and a proactive, solutions-oriented mindset.</li>
<li>Balance autonomous decision-making with collaborative engagement.</li>
<li>Manage multiple priorities and meet deadlines in a fast-paced environment.</li>
<li>Design and implement financial procedures, workflows, and reporting tools for senior management.</li>
<li>Deliver high-quality, customer-focused service with a commitment to excellence.</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Chief Financial Officer

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building: Pulitzer Hall</li>
<li>Salary Range: $75,000 - $85,000</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

Reporting to the Associate Dean for Career Services, the Assistant Director works to implement department strategy of educating and supporting students in their efforts to find and land employment opportunities. Serves as the first and often key point of contact working with employers to solicit, track and present opportunities to students and alumni; identifies and develops new internships and fellowships, assists and directs students and alumni to departmental and external job hunting tools and resources, responsible for all aspects of management and publicity for career education and recruiting events and occasionally conceives and books events independently.

Responsibilities

Outreach and Engagement
<ul>
<li>Serves as departmental liaison with employers and point person in department responsible for soliciting, identifying, tracking and publicizing employment opportunities for current students and recent alumni, with a focus on internship and fellowship programs. As appropriate, makes and facilitates connections between applicant pool and employers. First and often primary contact in department for employers; manages career related inquiries or forwards them to staff as appropriate, educates recruiters about J-school programs and populations and directs and supports them in the use of resources provided by the office. Recruits employers for the annual Career Expo. Proactively establishes new and manages and maintains existing relationships with recruiters and editors to generate and track programs, jobs and employment opportunities as well as develops new industry resources and contacts. Conducts site visits and attends industry events to meet employers and solicit jobs for J-schoolers and get updated information about jobs and candidate qualifications.</li>
<li>Builds and constantly refreshes databases on internship and fellowship programs, employer contacts, and application procedures to ensure information is the most comprehensive available in the field and easily accessible to students and staff.</li>
<li>Posts jobs in 12twenty, Career Development&rsquo;s digital job board. Posts or oversees all postings, reviews and gives approval for listings (from employers); collects contacts, gauges effectiveness of postings and takes steps to clarify or generate additional attention.</li>
<li>Responsible for providing students and staff guidance and information on programs and application processes. Counsels and assists students with application procedures and troubleshoots with individual students and employers as needed on multiple aspects of application process.</li>
<li>Tracks applications and generates application packages for employers as requested.</li>
<li>Gets updated information from employers and responsible for updating collateral and posters about existing internships, fellowships, and other special employment contracts and also initiates and drafts new agreements. Works with faculty to get updated information and collaborates as requested in publicizing in -house fellowship opportunities.</li>
<li>Manages inquiries from the above audiences on a multitude of subjects including but not limited to: job opportunities, available resources and employment issues and in consultation with Associate Dean, proposes appropriate actions to be taken and how action plans may be executed.</li>
</ul>
Career Guidance/ Education/ Publicity:
<ul>
<li>In consultation with Associate Dean, serves as a contact and resource for students, supporting them in all aspects of their interactions with the Office of Career Development. Provides information and guidance about events, departmental offerings and procedures, about various internship and job opportunities including eligibility and application processes and as directed by associate dean, provides guidance about targets for consideration. Guides and directs students to various references and web assets and as directed by Associate Dean, gives students guidance primarily about internship and fellowship programs and content and presentation of application materials. Works with alumni, directing them to internal and external resources helpful in job search.</li>
<li>Collaborates with staff to recommend and provide career education programming to students and independently conceives, arranges and books panel discussions and guest speakers. In collaboration with and as assigned by associate dean, responsible for student career education programming on several topics including jobs in social media and using digital platforms in the job search.</li>
<li>Responsible for publicizing employment opportunities, programming, deadlines and special events to J-school students and alumni through a variety of platforms including posters, flyers, social media outreach, calendars, databases, emails etc.</li>
<li>Represents the university while conducting employer/recruiter and student outreach. Represents the department on school-wide committees including Events Committee, Technology, special events including school wide Career Services and Alumni affairs meetings as well as external journalism events.</li>
</ul>
Event Management
<ul>
<li>Working closely with department colleagues, responsible for the planning and execution of the annual Career Expo serving the entire graduating class. Handles electronic invitations and lists, actively recruits companies, manages company and student registrations, interview schedules, logistics, oversees budget and handles a myriad of other aspects for the event. In collaboration with Career Services staff, responsible for administration and arranging at least 100 other events annually, including booking rooms, AV support and responsible for the creating publicity materials, communications and social media outreach to students, employers, faculty and staff. Ensures that workshops and events meet the highest possible standards within given budget requirements.</li>
<li>Arranges and manages on-campus visits by employers, recruiters, etc. including the scheduling and juggling interview appointment schedules.</li>
</ul>
 Technology/Website/Database Management:
<ul>
<li>Designs, generates, implements, maintains, troubleshoots, provides staff training and support for a wide variety of surveys, digital platforms, databases and systems used by the department.</li>
<li>Updates the Career Services closed LinkedIn groups which may entail generating new information and guides, generating and posting audio and visual materials as well as posting information/documents provided by others to the designated website.</li>
<li>Data Collection and analysis: Supports the assoc. dean in working on various reports throughout the year including annual end-of-the year employment report, country or industry specific employment reports. Identifies areas for data collection and tracks, records, compiles and analyzes data in various areas including recording events and attendance, job postings and application numbers, counselor counseling sessions etc. Oversees the student internships/employment, alumni and media contacts databases; ensures integrity of the data and manages online forms for workshop registrations, resume consultations, career expos and surveys.</li>
</ul>
Performs other related duties as assigned.

Minimum Qualifications

Education: Bachelor's degree and/or equivalent required. Master&rsquo;s degree preferred

Experience: Minimum of 3-5 years related experience

Other Skills: Must have solid knowledge of journalism industry. Technology skills include strong ability in Excel, Adobe Photoshop, HTML, facility with web content management systems and more; outstanding organizational abilities and attention to detail; Ability to be self-directed; Excellent oral and written communication skills; ability to conduct extensive web research; willingness to help others and be a team member; ability to effectively interact with all levels or the organization.

Preferred Qualifications

Previous experience preferably in editorial side of journalism, student counseling and or academic management

Other Requirements

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Assistant Director, Career Services

Position Summary: 
NYU's Stern School of Business has an exciting opportunity available for an Associate Director, Dean’s Office Affairs in the Office of the Dean. The Associate Director will provide high-level executive support to the Dean and the Dean’s Office, orchestrating complex logistics, and crafting communications to internal and external stakeholders. They will manage operations, including the calendar, travel itineraries, daily briefing book, event briefings and remarks, and responding to constituent inquiries. They will work with the Dean’s Office leadership to understand priorities and proactively align office activities accordingly to ensure adherence to deadlines and the highest quality standards. The Associate Director will manage communications, crafting and sending correspondence. They will serve as a liaison for a wide range of internal and external stakeholder groups and cultivate relationships with faculty, administrators, and students. The Associate Director will also manage special projects in partnership with the Chief of Staff and Director, as well as support events sponsored by the Dean’s Office, such as receptions, conferences, programs, and meetings with faculty, administrators, and corporate partners.
 
Qualifications: 
The selected candidate will have a bachelor's degree and 5 years of relevant experience with office operations, drafting and editing external communications, events, project management, or an equivalent combination of education and experience. Proven ability to communicate sensitive information and interact with high-profile stakeholders with professionalism and experience handling confidential information with discretion is essential. Excellent problem-solving skills, project management, interpersonal, and communication skills are also required. Knowledge of standard office software.
 
Additional Information: 
In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $80,000 to $100,000. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer.
 
New York University Stern School of Business, located in the heart of Greenwich Village and deeply connected with the City for which it is named, is one of the nation’s premier management education schools and research centers. NYU Stern offers a broad portfolio of transformational programs at the graduate, undergraduate and executive levels, all of them enriched by the dynamism and deep resources of one of the world’s business capitals. NYU Stern is a welcoming community that inspires its members to embrace and lead change in a rapidly transforming world.
 
For more information about working at NYU please visit our website at: http://www.nyu.edu/about/careers-at-nyu.html.
 
NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen.
 
NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

Associate Director, Dean's Office Affairs

<div><ul><li>Job Type: Officer of Administration</li>
<li>Bargaining Unit:</li>
<li>Regular/Temporary: Regular</li>
<li>End Date if Temporary:</li>
<li>Hours Per Week: 35</li>
<li>Standard Work Schedule:</li>
<li>Building:</li>
<li>Salary Range: $68,300 - $77,500 Annually</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

This Advising Dean will join the Preprofessional Advising and Academic Resources in Support of Excellence (ARISE) teams..

The Preprofessional Advising unit within the Center for Student Advising is responsible for advising and supporting undergraduate students and alumni of Columbia College and Columbia Engineering in their preparation for professional schools of health and law. ARISE is a team within the CSA which facilitates peer tutoring and coaching and other academic support initiatives. This Advising Dean will have a split role, serving as a preprofessional advisor advising undergraduates and alumni with an interest in applying to professional school and serving on the team supporting our academic support initiatives. On the preprofessional side, duties will include individual advising and participating in development and implementation of programming initiatives, as well as data collection and analysis.

The Advising Dean will also join the Academic Support team, assisting the Associate Director in developing and supporting academic support initiatives, including the Getting Things Done groups, the Peer Academic Skills Consultant program, tutoring, and academic skills workshops and programs. The Advising Dean will also focus on promoting our academic support services to the larger Columbia community and developing tools and facilitating professional development opportunities for all CSA advisors related to supporting students who may be experiencing academic difficulty/stress.

Responsibilities
<ul>
<li>Serve as a member of the Preprofessional Advising team, whose duties include advising students and alumni on all phases of their preparation for professional school including support in preparing their applications.
</li>
<li>Assist in planning and facilitating special programs for preprofessional students/alumni including personal statement, application and interviewing workshops as well as guest lectures and alumni events and visits from professional schools.
</li>
<li>Manage communication including maintaining web page content.
</li>
<li>In collaboration with other members of the Preprofessional Advising team utilize AI to develop new tools to enhance advising, improve data collection and reporting.
</li>
<li>Represent Preprofessional Advising/Academic Support at campus-wide initiatives including NSOP, Days on Campus, Family Weekend, etc.
</li>
<li>Act as a resource to campus constituencies including Admissions, Alumni Affairs, Career Education, Global Programs and other campus offices regarding issues related to Preprofessional Advising /Academic Support.
</li>
<li>Partner with Associate Director of Tutoring and Academic Support in the training and supervision of Tutors and Peer Academic Skills Consultants; this may include observing tutoring/consulting sessions and providing feedback to student employees about their performance.
</li>
<li>Work alongside other members of the Academic Support team, work on the development and administration of assessment tools to evaluate tutoring/academic skill building consulting program as well as other initiatives.
</li>
<li>In collaboration with other members of the Academic Support team develop and implement various programming initiatives for Academic Support, including in-service trainings for CSA Advising Deans. Duties may include developing content, recruiting speakers, managing logistics, marketing, performing assessments and evaluations, and maintaining program archives
</li>
<li>Co-teach a weekly time management support group with another member of the Center for Student Advising.
</li>
<li>Other duties as assigned.Minimum Qualifications</li>
</ul>
<ul><li>Bachelors degree and/or its equivalent required.
</li>
<li>A minimum of three years of experience required.
</li>
<li>Candidate must be an effective communicator with well-developed interpersonal, writing and presentation skills.
</li>
<li>The candidate must be able to work independently as well as a part of team.
</li>
<li>The candidate must have strong organizational skills, as well as be reliable, responsible and flexible.
</li>
<li>Candidate must have the ability to coordinate and implement diverse activities and programs, resolve conflicts, and build consensus with a variety of constituents.

*Evening and weekend work may be required to meet program needs.*

**Applications must be submitted with a resume and cover letter to be considered**
</li>
</ul>Preferred Qualifications
<ul>
<li>Advanced degree is preferred.
</li>
<li>Three to five years' experience working in one or more of the following areas is preferred: academic advising; high school or college teaching; career counseling; academic support programs; or a job requiring intensive writing.
</li>
<li>Demonstrated knowledge of health professions graduate programs and/or learning assistance is preferred.
</li>
</ul>Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Advising Dean

Simon and Schuster Books

<div>
 Simon &amp; Schuster was named to Forbes magazine list of America's Best Mid-Size Employers 2022. Simon &amp; Schuster is a global leader in general interest publishing, dedicated to providing the best in fiction and nonfiction for readers of all ages, and in all printed, digital and audio formats. Its distinguished roster of authors includes many of the world's most popular and widely recognized writers, and winners of the most prestigious literary honors and awards. It is home to numerous well-known imprints and divisions such as Simon &amp; Schuster, Scribner, Atria Books, Gallery Books, Pocket Books, Adams Media, Simon &amp; Schuster Children's Publishing and Simon &amp; Schuster Audio and international companies in Australia, Canada, India and the United Kingdom, and proudly brings the works of its authors to readers in more than 200 countries and territories. For more information visit our website at www.simonandschuster.com.
 
 
 Simon &amp; Schuster is seeking a highly organized and proactive Assistant/Associate Editor to support both a Publisher-at-Large/Editor and an Executive Editor within Scribner Books whose lists include some of today&rsquo;s most acclaimed and bestselling authors. This role is ideal for a publishing professional with strong editorial instincts, excellent judgment, and a strong interest in literary fiction including literary suspense.
 
 
 The Assistant/Associate will play a key role in managing the Stephen King frontlist and extensive backlist, ensuring seamless coordination across departments for ongoing publications, reprints, and promotional initiatives. The role also involves supporting an impressive roster of literary and nonfiction authors including
 
 Jennifer Egan, Anthony Doerr, Colm T&oacute;ib&iacute;n, Rachel Kushner, Andrew Solomon, Patricia Cornwell, Abigail Dean and Siddhartha Mukherjee
 
 , among others. The Associate Editor will act as a key liaison between editor, authors, and internal teams, including production, publicity, marketing and sales &ndash; and will help shepherd projects with care, precision, and an editorial sensibility.
 
 
 
 Responsibilities Include
 
 
 
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 Providing editorial and administrative support across all stages of the publishing process including drafting, updating, and maintaining tip sheets and related editorial materials
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 Managing schedules, materials, and approvals for frontlist and backlist titles
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 Preparing and reviewing contracts and internal documentation
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 Coordinating cross-departmental workflows to support publication, reprints, and promotions
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 Serving as a thoughtful, detail-oriented point of contact for authors and agents
 
 
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 Qualifications
 
 
 
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 Minimum of 2&ndash;3 years of experience in book publishing, preferably in an editorial role or in close editorial support
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 Exceptional attention to detail, time management, and organizational skills.
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 Strong written and verbal communication skills.
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 Ability to handle multiple priorities with poise, discretion, and a sense of urgency.
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 A deep commitment to supporting authors and a passion for great storytelling.
 
 
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 This is a hybrid role (at least 3 days in office/week), based out of NYC.
 
 
 
 Simon &amp; Schuster US is an equal opportunity employer (EOE) including disability/vet. At Simon &amp; Schuster US, the spirit of inclusion feeds into everything that we do. From employee benefits/programs and social impact outreach initiatives, we believe that opportunity, access, resources and rewards should be available to and for the benefit of all. Simon &amp; Schuster US is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, and Veteran status.
 
 
 The hiring salary range for this position applies to New York City, California, Colorado, Washington state, and most other geographies. Starting pay for the successful applicant depends on a variety of job-related factors, including but not limited to geographic location, market demands, experience, training, and education. The benefits available for this position include medical, dental, vision, 401(k) plan, life insurance coverage, disability benefits, tuition assistance program and PTO or, if applicable. Additionally, employees have access to our industry-first, Broad Based Ownership program, which makes all employees partners in our shared success.
 
 
 Candidates hired for this or any other posted Simon &amp; Schuster role will be employees of Simon &amp; Schuster, LLC, subject to all policies, including the Workplace Privacy Notice, and eligible solely for the benefits plans thereof.
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Assistant/Associate Editor

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