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administrative assistant (hr support) Jobs in Miami

administrative assistant (hr support)

administrative assistance

FirstService Residential

<div>Description 
 
Job Overview:
 
As an Administrative Assistant, you&rsquo;ll be responsible for providing a wide variety of administrative and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with employee payroll, budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties.
 
 
Your Responsibilities:<ul><li>
Coordinates collection and preparation of operating reports, such as time-and-attendance records, terminations, and new hires.</li><li>
Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.</li><li>
Initiates preparation of Management Reports, committee reports, meeting notices as applicable and submit for Manager&rsquo;s review and approval.</li><li>
Maintains, updates, and coordinates resident information in computer database at a minimum monthly. Generates and provides this information to the Property Manager, Board of Directors, and valet desk.
</li><li>Keeps track of insurance certificate requests. Maintains insurance records books for both vendors and unit owners.
</li><li>Maintains supply closet. Requests all office supplies and equipment, following established purchasing procedures.</li><li>
Opens and distributes mail, prepares accounts payable invoices with work orders and receiving tickets. Stamps and code invoices for P.M. to code and approve.
</li><li>Sets up meetings for Board Approval process.
</li><li>Keeps packages updated with new memos and policies as required.
</li><li>Prepares any resident information packages that require Board approval, (i., e., Architectural Modification).</li><li>
Coordinates receipt of closing statement or warranty deed to put in the file and send to corporate A/R to change name and address for maintenance coupons.</li><li>
Maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed.</li><li>
Follows safety procedures and maintains a safe work environment.</li><li>
Other duties as required.</li></ul> 
 
Skills &amp; Qualifications:
<ul><li>Associates degree with concentration in business preferred, or equivalent combination of education and experience.</li><li>
Three (3) to Five (5) plus years of related work experience.
</li><li>Computer literacy: Intermediate proficiency in Microsoft Windows software.
</li></ul><ul><li>Must possess strong administrative background.
</li><li>Strong working knowledge of customer service principles and practices.</li><li>
Excellent interpersonal, office management and communications skills.</li><li>
Self-starter with excellent communication, interpersonal and customer service and telephone skills.</li></ul> 
 
Physical Requirements:
<ul><li>Physical demands include ability to lift up to 50 lbs.</li><li>
Standing, sitting, walking and occasional climbing.
</li><li>Required to work at a personal computer for extended periods of time.</li><li>
Talking on the phone for extended periods of time.
</li><li>Ability to detect auditory and/or visual emergency alarms.
</li><li>Ability to work extended/flexible hours, weekend, and attend Board meetings as required.
</li><li>Driving when necessary.</li></ul> 
 
 
Supervisory Responsibilities
<ul><li>supervisory responsibilities</li></ul> 
 
Additional Information
<ul><li>Schedule: Monday thru Friday - 9:00 a.m. - 5:00 p.m.</li></ul> 
 
What We Offer: 
As a full-time non- exempt associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.
 
 
Compensation: $ 23.50 
 
Disclaimer: 
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time. 

 
 
Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics. 
 
Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company. 
 
Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a &ldquo;reasonable accommodation,&rdquo; as defined under applicable disability laws, may make a request through our designated contact channel national_recruiting@fsresidential.com. 
 
Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at national_recruiting@fsresidential.com; we will respond in accordance with Local Law 144, within 30 days.</div>

Administrative Assistance

EZ Rebuilt Inspections, LLC

West Kendall area.Administrative facility is searching for an enthusiastic CLERK.This position is extremely document-intensive and needs a candidate with good initiative and attention to detail.Duties:<ul><li>Analyzing, reviewing documents</li><li>Filling documents</li><li>Answering/helping customers through phone calls</li></ul>Requirements:<ul><li>Bilingual (English/Spanish)</li><li>Current college/university student (preferred)</li><li>Customer service experience (preferred)</li><li>Familiarity with Microsoft Word &amp; Excel</li><li>Responsible</li><li>Enthusiastic</li><li>Detail oriented</li><li>Quick Learner</li><li>Flexible schedule (daytime shifts)</li></ul>Please forward your most updated resume and any other inquire via e-mail.Pay: $14.75 per hourBenefits:<ul><li>Employee assistance program</li><li>Flexible schedule</li><li>Paid time off</li><li>Professional development assistance</li></ul>Schedule:<ul><li>Monday to Friday</li></ul>Education:<ul><li>High school or equivalent (Preferred)</li></ul>Experience:<ul><li>Customer service: 1 year (Preferred)</li></ul>Language:<ul><li>Spanish (Required)</li><li>English (Required)</li></ul>Work Location: In person

Clerk

ESPACIO BONAIRE

We are opening a new interior design studio and showroom in Miami and are looking for a Junior Interior Designer to join our team which will serve as the U.S. office of our established design studio based in Spain. This role is ideal for a motivated and proactive designer who wants to grow professionally while being part of the launch of a new studio.The position combines design support, showroom client interaction, and light administrative assistance, making it a dynamic role within a growing design business.Responsibilities<ul><li>Assist in the development of interior design concepts and project presentations</li><li>Produce 3D renderings and visualizations for client projects</li><li>Support the selection of materials, furniture, lighting, and finishes</li><li>Prepare mood boards, layouts, and client presentation materials</li><li>Help source furniture, fabrics, lighting, and accessories</li><li>Assist with supplier coordination and basic project follow-up</li><li>Welcome and assist clients visiting the showroom, presenting products and supporting sales</li><li>Provide administrative and secretarial support to management when required</li></ul>Requirements<ul><li>Degree or studies and passion for Interior Design or a related field</li><li>Knowledge of 3D design software (SketchUp, 3ds Max, Lumion, or similar)</li><li>Basic understanding of furniture, materials, and interior finishes</li><li>Strong organizational skills and attention to detail</li><li>Commercial mindset and strong interpersonal skills to interact with showroom clients</li><li>Spanish language is a plus</li><li>Proactive attitude and willingness to learn</li></ul>Preferred<ul><li>Previous internship or experience in an interior design studio</li><li>Familiarity with furniture brands and suppliers</li><li>Experience in client-facing or showroom environments</li><li>Ability to support basic administrative or executive assistant tasks</li></ul>What We Offer<ul><li>Opportunity to be part of the opening of a new interior design studio and showroom in Miami</li><li>Hands-on exposure to projects from concept to execution</li><li>Creative, dynamic, and collaborative working environment</li></ul>Please submit your CV and portfolio when applying.Job Type: Part-timePay: $25,000.00 - $35,000.00 per yearExpected hours: 25 per weekBenefits:<ul><li>Profit sharing</li></ul>Work Location: In person

Junior Interior Designer

Magic Hands Car & Boat Detailer

We are seeking a detail-oriented and organized Administrative Assistant with HR responsibilities to join our team. This role supports daily administrative operations while assisting with key human resources functions including recruiting coordination, onboarding, employee documentation, and commission reporting.The ideal candidate is bilingual, highly organized, and comfortable handling confidential employee information.Key Responsibilities<ul><li>Manage and coordinate the full onboarding process for new employees, including preparing onboarding documents, collecting required paperwork, and ensuring new hires complete all required forms</li><li>Process new hire documentation and employee records</li><li>Coordinate recruitment activities including:</li><li>Managing job postings on recruiting platforms such as Indeed and LinkedIn</li><li>Reviewing candidate applications</li><li>Scheduling interviews with hiring managers</li><li>Assist with HR administrative tasks and maintain organized employee files</li><li>Prepare and issue employee disciplinary documentation, including employee warnings, while ensuring proper documentation and compliance with company policies</li><li>Help manage payroll-related data using Paychex (experience preferred but not required)</li><li>Generate reports to ensure accurate commission payments for sales staff</li><li>Maintain confidentiality when handling employee information</li><li>Provide general administrative and HR support as needed</li></ul>Qualifications<ul><li>Bilingual required (English and Spanish preferred)</li><li>Previous administrative or HR-related experience</li><li>Experience assisting with employee onboarding or HR documentation</li><li>Strong organizational, communication, and multitasking skills</li><li>Ability to handle confidential and sensitive information</li><li>Experience with HR or payroll platforms is a plus (especially Paychex)</li><li>Proficiency with standard office tools (email, spreadsheets, document management)</li></ul>Preferred Skills<ul><li>Experience supporting recruiting and onboarding processes</li><li>Familiarity with employee disciplinary procedures and documentation</li><li>Experience using recruiting platforms</li></ul>What We Offer<ul><li>Competitive salary (based on experience)</li><li>Opportunity for growth within the company</li><li>Professional and collaborative work environment</li></ul>Pay: $20.00 per hourWork Location: In person

Administrative Assistant (HR Support)

HCA Florida Mercy Hospital

<div><h5 class="jobSectionHeader">Introduction</h5>
Schedule: PRN/As needed only. Mixed shifts+weekends
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:Clinical Pharmacist PRNHCA Florida Mercy Hospital<h5 class="jobSectionHeader">
Benefits</h5>
HCA Florida Mercy Hospital offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:<ul><li>
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.</li><li>
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.</li><li>
Free counseling services and resources for emotional, physical and financial wellbeing 
</li><li>401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service) 
</li><li>Employee Stock Purchase Plan with 10% off HCA Healthcare stock 
</li><li>Family support through fertility and family building benefits with Progyny and adoption assistance. 
</li><li>Referral services for child, elder and pet care, home and auto repair, event planning and more 
</li><li>Consumer discounts through Abenity and Consumer Discounts 
</li><li>Retirement readiness, rollover assistance services and preferred banking partnerships 
</li><li>Education assistance (tuition, student loan, certification support, dependent scholarships) 
</li><li>Colleague recognition program 
</li><li>Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence) 
</li><li>Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.</li></ul>
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location. 
We are seeking a(an) Clinical Pharmacist PRN for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!<h5 class="jobSectionHeader">
Job Summary and Qualifications</h5> 
As a Clinical Pharmacist, you are responsible for the safe, effective, evidence-based, and cost-effective selection and utilization of medications for the patients you serve. You will utilize your advanced pharmacist knowledge, skills, and professional judgment in all aspects of your work. You will serve as a patient advocate when planning and implementing pharmaceutical care within a multidisciplinary rounding team, collaborating with other healthcare professionals in a knowledgeable and professional manner. 
<ul><li>
Prepares and dispenses medication orders per physician request according to established policies, procedures, and protocols</li><li>
Verifies Computerized Physician Order Entry (CPOE) orders for accuracy and appropriateness. Intervenes when orders are unclear or potentially unsafe or inappropriate</li><li>
Interprets medication orders (verbal and written) and transcribes to computerized patient medication profiles accurately and follows facility practices and procedures for documentation in the patient&rsquo;s medical record</li><li>
Trouble shoots/clarifies Centralized Order Entry (COE) orders</li><li>
Prepares and dispenses medications, including sterile, chemotherapy, and parenteral nutrition preparations safely and accurately using appropriate techniques, USP 797 &amp; 800 guidelines</li><li>
Evaluates Total Parenteral Nutrition (TPN) for appropriateness based on facility policies and guidelines or ASPEN guidelines or recommendations as appropriate</li><li>
Issues controlled substances to patient care areas and maintains records as required by law. In addition follows corporate policies and procedures related to the dispensing and monitoring of controlled substances</li><li>
Ensures safe, appropriate, evidence-based, and cost-effective medication therapies for patients according to established policies, procedures, and protocols</li><li>
Monitors medication therapy regimens for contraindications, drug-drug interactions, drug-food interactions, drug-laboratory test interactions, allergies, appropriateness of drug and dose, indications and therapeutic duplications</li></ul> 
Required Job Qualifications include: 
<ul><li>
B.S. or Pharm D. degree in Pharmacy - Required</li><li>
Current Pharmacist license in good standing with the appropriate State Board of Pharmacy - Required</li><li>
Graduate of an accredited residency is preferred.</li><li>
2 years hospital pharmacist experience is preferred.</li></ul> 
HealthTrust Supply Chain is a critical part of HCA Healthcare&rsquo;s strategy. Our focus is to improve performance and reduce costs. We do this by joining non-clinical and administrative functions. HealthTrust Supply Chain best practice methodologies. We develop, apply and monitor cost-efficient initiatives and programs for HCA Healthcare. By improving facility efficiency, medical professionals can focus on our mission - patient care.
HCA Healthcare has been recognized as one of the World&rsquo;s Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. 
 
&quot;There is so much good to do in the world and so many different ways to do it.&quot;- Dr. Thomas Frist, Sr. 
HCA Healthcare Co-Founder 
If you find this opportunity compelling, we encourage you to apply for our Clinical Pharmacist PRN opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. We are interviewing - apply today!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</div>

Clinical Pharmacist PRN

HCA Florida Kendall Hospital

<div><h5 class="jobSectionHeader">Introduction</h5>
Schedule: 35 hours minimum. Mixed Shifts rotating weekends
Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:PharmacistHCA Florida Kendall Hospital<h5 class="jobSectionHeader">
Benefits</h5>
HCA Florida Kendall Hospital offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:<ul><li>
Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.</li><li>
Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.</li><li>
Free counseling services and resources for emotional, physical and financial wellbeing 
</li><li>401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service) 
</li><li>Employee Stock Purchase Plan with 10% off HCA Healthcare stock 
</li><li>Family support through fertility and family building benefits with Progyny and adoption assistance. 
</li><li>Referral services for child, elder and pet care, home and auto repair, event planning and more 
</li><li>Consumer discounts through Abenity and Consumer Discounts 
</li><li>Retirement readiness, rollover assistance services and preferred banking partnerships 
</li><li>Education assistance (tuition, student loan, certification support, dependent scholarships) 
</li><li>Colleague recognition program 
</li><li>Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence) 
</li><li>Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.</li></ul>
Learn more about Employee Benefits
Note: Eligibility for benefits may vary by location. 
We are seeking a(an) Pharmacist for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!<h5 class="jobSectionHeader">
Job Summary and Qualifications</h5> 
As a Clinical Pharmacist, you are responsible for the safe, effective, evidence-based, and cost-effective selection and utilization of medications for the patients you serve. You will utilize your advanced pharmacist knowledge, skills, and professional judgment in all aspects of your work. You will serve as a patient advocate when planning and implementing pharmaceutical care within a multidisciplinary rounding team, collaborating with other healthcare professionals in a knowledgeable and professional manner. 
<ul><li>
Prepares and dispenses medication orders per physician request according to established policies, procedures, and protocols</li><li>
Verifies Computerized Physician Order Entry (CPOE) orders for accuracy and appropriateness. Intervenes when orders are unclear or potentially unsafe or inappropriate</li><li>
Interprets medication orders (verbal and written) and transcribes to computerized patient medication profiles accurately and follows facility practices and procedures for documentation in the patient&rsquo;s medical record</li><li>
Trouble shoots/clarifies Centralized Order Entry (COE) orders</li><li>
Prepares and dispenses medications, including sterile, chemotherapy, and parenteral nutrition preparations safely and accurately using appropriate techniques, USP 797 &amp; 800 guidelines</li><li>
Evaluates Total Parenteral Nutrition (TPN) for appropriateness based on facility policies and guidelines or ASPEN guidelines or recommendations as appropriate</li><li>
Issues controlled substances to patient care areas and maintains records as required by law. In addition follows corporate policies and procedures related to the dispensing and monitoring of controlled substances</li><li>
Ensures safe, appropriate, evidence-based, and cost-effective medication therapies for patients according to established policies, procedures, and protocols</li><li>
Monitors medication therapy regimens for contraindications, drug-drug interactions, drug-food interactions, drug-laboratory test interactions, allergies, appropriateness of drug and dose, indications and therapeutic duplications</li></ul> 
Required Job Qualifications include: 
<ul><li>
B.S. or Pharm D. degree in Pharmacy - Required</li><li>
Current Pharmacist license in good standing with the appropriate State Board of Pharmacy - Required</li><li>
Graduate of an accredited residency is preferred.</li><li>
2 years hospital pharmacist experience is preferred.</li></ul> 
HealthTrust Supply Chain is a critical part of HCA Healthcare&rsquo;s strategy. Our focus is to improve performance and reduce costs. We do this by joining non-clinical and administrative functions. HealthTrust Supply Chain best practice methodologies. We develop, apply and monitor cost-efficient initiatives and programs for HCA Healthcare. By improving facility efficiency, medical professionals can focus on our mission - patient care.
HCA Healthcare has been recognized as one of the World&rsquo;s Most Ethical Companies&reg; by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses. 
 
&quot;There is so much good to do in the world and so many different ways to do it.&quot;- Dr. Thomas Frist, Sr. 
HCA Healthcare Co-Founder 
If you find this opportunity compelling, we encourage you to apply for our Pharmacist opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. We are interviewing - apply today!
We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.</div>

Pharmacist Evenings

Groundworks

<div><div>Alpha, A Groundworks Company, specializes in helping homeowners with their foundation repair, basement waterproofing, crawl space encapsulation, and concrete needs. Our top priority is providing high-quality home repair solutions and personalized service across the Nation. With fully trained technicians, industry-leading products, and nationally backed warranties, Groundworks is here to restore your foundation or crawlspace.
We're looking to hire a Production Administrative Assistant in Miam. The Production Administrative Assistant must enjoy customer service and be able to project an energetic attitude, warm welcome and positive image of Groundworks. This position handles workflow for customer service calls, production and service technician interaction. Support administrative needs of a busy customer service-based industry.
</div><div>Job Responsibilities:</div><div><ul><li>
Provide administrative support for timekeeping</li><li>
Create weekly job packs</li><li>
Create and close purchase orders</li><li>
Ensure office equipment is in working order to include scheduling maintenance</li><li>
Great customer experiences and service is how we built our reputation. You will be the right fit is you believe in serving people and solving problems.</li><li>
Setting and confirming install dates</li><li>
Mailing customer information packets</li><li>
Following up with customers on a variety of issues</li><li>
Updates customer records for accuracy</li></ul></div><div> 
What is required to join our team as a Production Administrative Assistant:</div><div><ul><li>
High School Degree/GED</li><li>
1-2 years Administrative Assistant experience preferred</li><li>
Previous call center or customer service preferred</li><li>
Must be positive and motivated with excellent communications skills</li><li>
Ability to adapt quickly to changes in work strategy</li><li>
Excellent computer skills</li><li>
Great oral and verbal communication</li></ul></div><div><div>
What we provide for our employees:</div><div><ul><li>
Bi-weekly Pay</li><li>
Company Ownership Program</li><li>
Superior training will ensure you start with immediate success</li><li>
Competitive and rewarding, family-oriented culture</li><li>
Advanced leadership training opportunities</li><li>
World-class training and support</li><li>
World-class training and support</li><li>
Benefits include Medical, Dental, Vision, Long/Short Term Disability, Life insurance, 401(k) with a company match, and 2 weeks paid time off including 6 holidays</li></ul></div></div>
Who is Groundworks?
With more than 50 locations across the USA, Groundworks is the fastest-growing foundation solutions company in the country!
Recognized as a Top Workplaces USA&trade; company and offering ownership for everyone, we're building something that just can't be replicated. And we're on a mission to change an industry like never before!
We're unique here at Groundworks. We are all connected through the same vision, mission, and values, and we are stronger together. That's why we're proud to be the Groundworks Tribe! Our shared culture, resources, work ethic, and even the lingo we use unites us as #OneTribe.
When customers choose a local Groundworks company, they can feel confident they&rsquo;re hiring trusted local experts who will ensure the job&rsquo;s done right.
When you choose Groundworks, you'll join thousands of Tribemates who are making history. It&rsquo;s the Groundworks difference!
So come and help us make history. Join our Tribe!
#Groundworks #StrongerTogether #OneTribe</div>

Production Permit Administrative Assistant

Explore 163+ Administrative assistance in Miami this March. Find roles across top companies and apply now to boost your career.