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administrative & program support assistant Jobs in Houston

administrative assistant bilingual spanish

Tally Energy Services

<div>
 
 
 Role
 
 
 
 The Administrative Assistant provides administrative support to both Manufacturing and Human Resources departments. This position helps maintain smooth office operations at the plant, manages production documentation, and assists with coordinating activities for the HR team.
 
 
 
 
 
 
 Essential Functions
 
 
 <ul>
 <li>
 Perform administrative duties which may include copying, scanning, data entry, and filing (electronic and physical) in support of Manufacturing and Human Resources.
 </li>
 <li>
 Serve as primary front desk receptionist during the day managing front office operations including visitor coordination and vendor check-ins.
 </li>
 <li>
 Assist with recruitment processes (posting jobs, screening resumes, scheduling interviews).
 </li>
 <li>
 Help with onboarding of new employees.
 </li>
 <li>
 Support company events, meetings and training sessions.
 </li>
 <li>
 Assist with travel arrangements and expense reporting.
 </li>
 <li>
 Serve as main contact for all building service needs.
 </li>
 <li>
 Order, Maintain and restock supplies (Office, breakroom and cleaning supplies).
 </li>
 <li>
 Coordinate food orders when requested (set up/clean up).
 </li>
 <li>
 Participate in special projects requiring assistance as assigned.
 </li>
 <li>
 Present a positive and professional image for the organization.
 </li>
 <li>
 All other duties as assigned.
 </li>
 </ul>
 
 
 
 
 
 QUALIFICATIONS &amp; REQUIREMENTS
 
 
 <ul>
 <li>
 Bilingual in English and Spanish to support workforce communication within the manufacturing environment.
 </li>
 <li>
 High School diploma or equivalent.
 </li>
 <li>
 2+ years of administrative experience in a manufacturing or operations environment required (HR experience preferred)
 </li>
 <li>
 Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Strong organizational and time-management skills
 </li>
 <li>
 Ability to handle confidential information with discretion
 </li>
 <li>
 Driver&rsquo;s license and reliable transportation to gather items/supplies for last minute projects, breakfasts, and lunches.
 </li>
 </ul>
 
 
 
 
 
 Skills, Abilities &amp; Work Style
 
 
 <ul>
 <li>
 Strong communications (verbal and written) skills with an emphasis on proper etiquette when interacting with executive level leaders.
 </li>
 <li>
 Ability to provide exceptional customer service to clients, visitors as well as external business partners.
 </li>
 <li>
 Good at managing own on-the-job time and consistent in arriving to work as scheduled and on time.
 </li>
 <li>
 Understanding of how position and performance contribute to Company's success.
 </li>
 <li>
 Detail orientated and compliance focused.
 </li>
 <li>
 Strong follow-through and accountability.
 </li>
 </ul>
 
 
 
 
 
 WORK ENVIROMENT &amp; Physical Demands
 
 
 <ul>
 <li>
 This position requires working primarily in an office environment with minimal exposure to safety hazards. The employee is often required to operate vehicles and drive short distances.
 </li>
 <li>
 Eye Exam: Ishihara Color Blindness &amp; FAA Acuity Exam
 </li>
 <li>
 The physical demands described here are representative of the requirements that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is regularly required to use a telephone, computer keyboard and mouse; reach with hands and arms; talk and listen. The employee is frequently required to walk and sit, as well as to lift and carry objects such as books, files and supplies weighing up to 25 pounds. The employee is occasionally required to stand, stoop or kneel. Specific vision abilities required by this position include close vision and the ability to adjust focus.
 
 
 </li>
 </ul>
 
 
 
 
 The intent of this job description is to provide a representative general nature and level of the types of duties and responsibilities that will be required of positions given this title and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description. Tally Personnel, LLC reserves the right to amend and change responsibilities to meet business needs as necessary.
 
 
 
 
 
 
 Background Check &amp; Drug and Alcohol Testing
 
 
 
 The Company will conduct a job-related background check for all safety sensitive positions. The background check may consist of prior employment verification, professional reference checks, education confirmation, criminal background, motor vehicle record checks, drug and alcohol testing, and/or credit checks, as permitted by law. Third-party services may be hired to perform these checks. Although the type of background information checked for a particular applicant or employee will vary based on the position offered or the position held and the nature of the business, the checks will be applied consistently within that business and position.
 
 
 Information obtained during any criminal record check will not necessarily disqualify an applicant or employee from employment.
 
 
 All offers of employment and continued employment are contingent upon a satisfactory background check. All background checks will be conducted and used in compliance with all applicable federal and state laws.
 
 
 The Company also relies upon the accuracy of information contained in employment applications, as well as the accuracy of other necessary information presented throughout the hiring process and employment. Misrepresentations, falsifications, or material omissions of any information may result in the exclusion of the individual from further consideration for employment or promotion, and for current employees, could result in termination of employment.
 
 
 
 
 
 
 Equal Employment Opportunity
 
 
 
 Tally Personnel, LLC is an equal opportunity employer. The Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All such discrimination and harassment is unlawful and will not be tolerated.
 
</div>

Administrative Assistant (Bilingual Spanish)

St. Hope Foundation

<div>We are seeking a DENTAL ASSISTANT to become a part of our team! Candidate will be responsible for direct client care and administrative duties for dental care services. 
Responsibilities
<ul>
<li>Prepare and assist the dentist with performing routine and specialty care.</li>
<li>Taking patient medical history and recording it for Dentist&rsquo;s review.
</li><li>Take x-rays and impressions of patient&rsquo;s teeth.
</li><li>Demonstrates and teaches patients methods of maintaining oral health.
</li><li>Maintain regular contact with the Dentist to exchange information, solve problems, discuss planning and direction of dental services.
</li><li>Perform essential work within Electronic Health Record system and program data entry systems with a high degree of accuracy and completeness</li>
<li>Knowledgeable of HIPAA and OSHA regulations</li>
<li>Communicate in a culturally competent and effective manner to clients/caregivers regarding the services available</li></ul> 


Qualifications
<ul>
<li>Dental Assistant experience - 1 years minimum of work experience in dental field</li>
<li>Dental assistant training or equivalent dental training</li>
<li>Good keyboard skills 
</li>
<li>Organized and manage time efficiently across tasks</li>
<li>Great interpersonal and communication skills</li>
<li>Bilingual (Spanish/English), a plus</li></ul> 
Working Conditions
<ul>
<li>The position occasionally requires sitting, standing, and bending. Occasional very light lifting, up to 20 pounds or an equivalent weight may be required</li>
<li>Must be willing to travel to Greenspoint and Conroe Health Centers</li>
<li>Must be willing to work a Saturday morning (8a-1p) rotation one month per quarter</li></ul> 


Employment Benefits
<ul>
<li>Competitive Pay, Paid Time Off Plan, Comprehensive Medical/Dental/Vision, Life Insurance, 401k (6% Match), Paid Federal Holidays</li></ul> 


EEO Statement: St. Hope Healthcare is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.</div>

Dental Assistant - Greenspoint & Conroe Health Center

Finenproc AG

We are hiring virtual call assistant to make outbound calls and schedule in-home health consultations.Position Details<ul><li>Remote position</li><li>Full-time or Part-time available</li><li>Independent Contractor (W9)</li><li>Commission-based role with typical earnings between $1000&ndash; $4000 per month depending on performance.</li></ul>Requirements<ul><li>Spanish required</li><li>Strong communication skills</li><li>Reliable internet connection</li></ul>Preferred<ul><li>Bilingual (English/Spanish) is a plus</li><li>Experience in phone sales or appointment setting</li></ul>Tipo de puesto: Tiempo completo, Medio tiempoSueldo: $1,000.00 - $1,500.00 a la semanaHoras previstas: No m&aacute;s de 40 por semanaBeneficios:<ul><li>Flexible schedule</li></ul>Idioma:<ul><li>Espa&ntilde;ol (Obligatorio)</li></ul>Ubicaci&oacute;n:<ul><li>Houston, TX (Obligatorio)</li></ul>Lugar de trabajo: Empleo remoto

Virtual call assistant – Remote (Work From Home)

KGS Law

<div>We are looking for a Bilingual Receptionist who will greet, assist, and provide direction and information to clients, visitors, and other guests of the organization.<h2 class="jobSectionHeader"> 
Duties/Responsibilities:</h2><div><ul><li>
Greets clients, visitors, and guests; determines the purpose of each person&rsquo;s visit and directs or escorts him or her to the appropriate location.</li><li>
Answers, screens, and directs phone calls to staff; takes messages and schedules appointments.</li><li>
Receives mail, documents, packages, and courier deliveries and delivers or distributes items.</li><li>
Performs administrative and clerical support tasks.</li><li>
Performs basic filing and recordkeeping.</li><li>
Performs other duties.</li></ul><h2 class="jobSectionHeader">
Required Skills/Abilities:</h2><div><ul><li>
Basic knowledge of legal terminology, intake processes, and best practices</li><li>
Excellent verbal communication skills.</li><li>
Excellent interpersonal and customer service skills.</li><li>
Basic understanding of administrative and clerical procedures and systems.</li><li>
Proficient with Microsoft Office Suite or related software.</li><li>
Highly organized, detailed-oriented, and strong multi-tasking skills.</li><li>
Ability to operate phone systems efficiently for effective communication within the office.</li><li>
Bilingual English/Spanish</li></ul></div></div></div>

Receptionist

Easy Marketing Group

Our general dentistry practice is seeking a full-time bilingual Dental Assistant to join our team starting in April. We are a team-oriented office where staff support one another and work together to create a positive environment for both patients and coworkers.The ideal candidate is reliable, professional, and motivated to grow their clinical skills.ScheduleThe schedule alternates weekly:Week 1<ul><li>Monday &ndash; Friday: 9:00 AM &ndash; 5:00 PM</li><li>Lunch: 12:00 PM &ndash; 1:00 PM</li></ul>Week 2<ul><li>Tuesday &ndash; Friday: 9:00 AM &ndash; 5:00 PM</li><li>Lunch: 12:00 PM &ndash; 1:00 PM</li><li>Saturday: 8:00 AM &ndash; 1:00 PM</li></ul>Responsibilities<ul><li>Assist the doctor during dental procedures</li><li>Take high-quality dental radiographs (X-rays)</li><li>Perform coronal polishing</li><li>Prepare and break down operatories</li><li>Maintain sterilization and infection control protocols</li><li>Ensure patient comfort and assist with overall patient flow</li></ul>Requirements:<ul><li>Registered Dental Assistant (RDA) &ndash; Required</li><li>Bilingual in Spanish and English</li><li>Experience taking dental X-rays</li><li>Experience performing coronal polishing</li><li>Strong work ethic and willingness to learn</li></ul>Preferred Skills (but not required):<ul><li>Placing sealants</li><li>Fabricating temporaries</li><li>Intraoral scanning</li><li>Assisting with removable prosthodontics</li></ul>Compensation:<ul><li>Pay based on experience</li></ul>If you are looking to join a supportive, collaborative dental team, we would love to hear from you.Pay: From $15.00 per hourExpected hours: No less than 35.0 per weekWork Location: In person

Dental Assistant – Full Time (Bilingual Spanish/English Required)

Burnett Specialists Staffing | Recruiting

<div>
 
 Executive/Personal Assistant
 
 
 Galleria Area | Direct Hire | In-Office Monday?Friday
 
 
 Confidential private family and affiliated business office seeking an experienced Executive / Personal Assistant. This role is 75% personal support to a principal and family, and 25% executive support within a related business office.
 
 
 
 Minimum 5+ years of recent Personal Assistant experience required.
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Manage complex personal travel, calendars, and contacts
 </li>
 <li>
 Coordinate family events, holiday d?cor/cards, and children?s schedules
 </li>
 <li>
 Oversee property maintenance and vendor coordination
 </li>
 <li>
 Handle errands and personal logistics with discretion
 </li>
 <li>
 Provide executive support including calendar management, travel, expense reports, and presentations
 </li>
 <li>
 Assist with corporate events and special projects
 </li>
 </ul>
 
 
 Ideal Candidate:
 
 
 <ul>
 <li>
 Polished, professional appearance
 </li>
 <li>
 Highly organized, proactive, and detail-oriented
 </li>
 <li>
 Comfortable handling highly confidential matters
 </li>
 <li>
 Bilingual (Spanish) is a plus
 </li>
 </ul>
 
 
 
 This is a high-trust, high-touch role requiring discretion, flexibility, and strong follow-through.
 
 
 HOUNW35
 
 
 #ZR
 
 
 
 Interested candidates please send resume in Word format Please reference job code 136858 when responding to this ad.
 
 
 
</div>

Executive/Personal Assistant

Avenue 360 Health and Wellness

<div>About Us

Avenue 360 Health and Wellness is a 7-site community-based health system designated as a federally qualified health center (FQHC). Avenue 360 provides high quality and caring service to promote healthy people and communities. Our 360-degree approach addresses medical, dental, behavioral health and social service needs. Our compassionate care extends to those with and without insurance, and we believe income must not determine the level of and access to quality health care. Providing comprehensive, high quality, and caring service is at the core of what we do, whether medical, dental, behavioral health, hospice care, or supportive housing programs.

What we have to offer

Our Compensation Package Includes:
<ul>
<li>Generous Paid Time Off- (11 paid holidays per year, 2 Floating Holidays per year, 14 paid Vacation days per year, 4 hours per month of accrued Sick days)</li>
<li>Medical, Dental, and Vision</li>
<li>401K match up to 4%.</li>
<li>Company paid Life Insurance</li>
<li>Company paid Short Term and Long-Term Disability</li>
<li>Employee Assistance Program.</li></ul> 


Overview:
The Medical Assistant is a multi-skilled health professional (MSHP) who works interdependently with other health care professionals to provide quality health care to the patient. The Medical Assistant is educated and trained to perform both administrative and clinical skills in the medical care environment. The Medical Assistant is directly responsible to the physician-employer who hires him/her or any other physician-appointed supervisor in the facility. Medical Assisting is a distinct, unique allied health discipline separate from all other allied health professions governed by the Curriculum Review Board (CRB) and Committee on Accreditation of Allied Health Education Programs (CAAHEP) of AMA and AAMA. 
Duties and Responsibilities:
I. ADMINISTRATIVE
<ul><li>Front desk reception.
</li><li>Answering phones and scheduling appointments.
</li><li>Greet patients, completion of registration forms, and gives instructions.
</li><li>Filing and maintaining medical records.
</li><li>Filing and maintaining financial records.
</li><li>Preparing and typing correspondence.
</li><li>Processing, coding, and completing insurance claim forms.
</li><li>Processing mail.
</li><li>Purchasing and maintaining supplies and equipment.
</li><li>Performing computer skills in patient billing, transcription, scheduling, insurance claims, accounts receivable, and data base entry.
</li><li>Performing accounting, billing, and banking procedures.
</li><li>Arranging for hospital admissions and outside referrals for the physician.
</li><li>Calling prescriptions to the pharmacy for the provider.
</li><li>Communication skills using appropriate medical terminology.
</li><li>Following appropriate legal and ethical professional conduct.
</li><li>Joint Commission Readiness-badges on, no food, drink or cell phones at desks, Screen shields on any medical information or laptops when not present.
</li><li>Rooming patient with a Warm Welcome
</li><li>Measuring and recording vital signs. Recording patient interview, history and chief complaint and allergies if applicable.
</li><li>Providing patient education with regards to office policies, medications, management of diseases, home treatments and special diets.
</li><li>Preparing patients for examinations and performing routine screening tests.
</li><li>Assisting the physician with exams and minor office surgery.
</li><li>Preparing the lab form, phlebotomy and collection of other lab specimens.
</li><li>Performing basic lab tests.
</li><li>Follows the &ldquo;Time Out&rdquo; Protocol for all procedures
</li><li>Familiar with our Ryan White, Title X, Sliding Fee scale documentation
</li><li>Performing EKGs.
</li><li>Assisting with X-ray and Physical Therapy procedures.
</li><li>Preparing and administering medications with physician&rsquo;s authorizations.
</li><li>Change dressings, applying bandages, and other first aid procedures.
</li><li>Maintaining supplies, equipment, stocking, and sterilizing instruments.
</li><li>Disposing of biohazard waste according to OSHA standards.
</li><li>Practicing OSHA safety standards.
</li><li>Performing accurate, legal, and ethical documentation at all times.
</li><li>Performs quality management/assurance activities.
</li><li>Administrating Intramuscular injections for vaccinations, antibiotics, anti-contraceptive, hormonal, or other medications under the order of the provider with proper documentation in the patient&rsquo;s medical records.
</li><li>Sorting and faxing prescription refills from pharmacy once approved by the provider.
</li><li>Arrange and assist patients with proper referrals with verification of process with the patient&rsquo;s insurance company including medical consultations, radiology orders, and laboratory orders.
</li><li>Prepare and assist in release and acquisition of patient medical records after proper consent if received.
</li><li>Scanning of medically necessary records/consults into the patient&rsquo;s Electronic Health Record for access and retrieval by providers and other staff in a timely manner.
</li><li>Checking phone messages in a timely manner and returning calls to the patient or routing calls/messages to the responsible party.
</li><li>Following Medication Policy for administration, receiving, and transferring medications and vaccines.
</li><li>Completing assigned tasks on daily schedule and monthly assigned duties.
</li><li>Completing assigned tasks of performing controls of POCT machines and documentation of results.
</li><li>Food Bank and Food RX training
</li><li>Completion of ASN TVFC state training modules for receiving, storing, transferring medication and vaccines from the state and knowledge of Data Loggers.
</li><li>Following guidelines for ordering, maintaining, and storing Private medications and vaccines.
</li><li>Knowledgeable of the incident reporting system for occurrences in the clinic.
</li><li>Knowledgeable and able to demonstrate ability to call codes
</li><li>Life Safety -emergency exits, fire extinguishers, spill kits, eye wash stations.
 </li><li>Provides input regarding quality projects and supporting benchmarks.
</li><li>Other duties as assigned.
</li><li>High School Diploma or equivalent.
</li><li>Bilingual in English and Spanish preferred.</li>
</ul>
II. CLINICAL
<ul><li>Rooming patient with a Warm Welcome
</li><li>Measuring and recording vital signs. Recording patient interview, history and chief complaint and allergies if applicable.
</li><li>Providing patient education with regards to office policies, medications, management of diseases, home treatments and special diets.
</li><li>Preparing patients for examinations and performing routine screening tests.
</li><li>Assisting the physician with exams and minor office surgery.
</li><li>Preparing the lab form, phlebotomy and collection of other lab specimens.
</li><li>Performing basic lab tests.
</li><li>Follows the &ldquo;Time Out&rdquo; Protocol for all procedures
</li><li>Familiar with our Ryan White, Title X, Sliding Fee scale documentation
</li><li>Performing EKGs.
</li><li>Assisting with X-ray and Physical Therapy procedures.
</li><li>Preparing and administering medications with physician&rsquo;s authorizations.
</li><li>Change dressings, applying bandages, and other first aid procedures.
</li><li>Maintaining supplies, equipment, stocking, and sterilizing instruments.
</li><li>Disposing of biohazard waste according to OSHA standards.
</li><li>Practicing OSHA safety standards.
</li><li>Performing accurate, legal, and ethical documentation at all times.
</li><li>Performs quality management/assurance activities.
</li><li>Administrating Intramuscular injections for vaccinations, antibiotics, anti-contraceptive, hormonal, or other medications under the order of the provider with proper documentation in the patient&rsquo;s medical records.
</li><li>Sorting and faxing prescription refills from pharmacy once approved by the provider.
</li><li>Arrange and assist patients with proper referrals with verification of process with the patient&rsquo;s insurance company including medical consultations, radiology orders, and laboratory orders.
</li><li>Prepare and assist in release and acquisition of patient medical records after proper consent if received.
</li><li>Scanning of medically necessary records/consults into the patient&rsquo;s Electronic Health Record for access and retrieval by providers and other staff in a timely manner.
</li><li>Checking phone messages in a timely manner and returning calls to the patient or routing calls/messages to the responsible party.
</li><li>Following Medication Policy for administration, receiving, and transferring medications and vaccines.
</li><li>Completing assigned tasks on daily schedule and monthly assigned duties.
</li><li>Completing assigned tasks of performing controls of POCT machines and documentation of results.
</li><li>Food Bank and Food RX training
</li><li>Completion of ASN TVFC state training modules for receiving, storing, transferring medication and vaccines from the state and knowledge of Data Loggers.
</li><li>Following guidelines for ordering, maintaining, and storing Private medications and vaccines.
</li><li>Knowledgeable of the incident reporting system for occurrences in the clinic.
</li><li>Knowledgeable and able to demonstrate ability to call codes
</li><li>Life Safety -emergency exits, fire extinguishers, spill kits, eye wash stations.
 </li><li>Provides input regarding quality projects and supporting benchmarks.
</li><li>Other duties as assigned.</li></ul> 


Education, Licensure/Certification:
<ul><li>High School Diploma or equivalent.
</li>Bilingual in English and Spanish preferred. 
<li>
</li></ul>Experience, and Skills/Abilities Related Requirements: 

Continuing Education and Training Requirements:
<ul><li>Participates in trainings required by the agency, funding source(s), and/or as required by licensure if applicable.</li></ul></div>

Certified Medical Assistant (Heights)

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