administrative assistant (external agency staff)

administrative assistant - ciso, infrastructure and cloud services

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administrative assistant Jobs in New York

administrative assistant

administrative assistant (external agency staff) Jobs in New York

administrative assistant - ciso, infrastructure and cloud services Jobs in New York

administrative assistant - flight operations Jobs in New York

administrative assistant ii Jobs in New York

administrative assistant ii

administrative assistant ciso infrastructure and cloud services

Protiviti

<div>JOB REQUISITION
Security Architecture Manager
LOCATION
NEW YORK CITY
ADDITIONAL LOCATION(S)
LOS ANGELES, SAN FRANCISCO
JOB DESCRIPTION
You Belong Here
The Protiviti Career provides opportunity to learn, inspire, and advance within a collaborative and inclusive culture. We hire curious individuals for whom learning is a passion. We lean into our mission: We Care. We Collaborate. We Deliver.
At every level, we champion leaders who live our values of integrity, inclusion, innovation, and commitment to success . Imagining our work as a journey, we believe integrity guides our way, inclusion moves us forward together, innovation creates new destinations, and our commitment to success empowers us to deliver on our vision to be the most trusted global consulting firm.
Where We Need You
Protiviti is looking for a Technology Consulting Manager to join our growing Cybersecurity Program &amp; Strategy &ndash; Architecture practice.
What You Can Expect
Enterprise security is being rewritten in real time. AI and agentic systems are reshaping the threat landscape, cloud-native architectures are now the default, and zero trust has moved from concept to expectation. Our clients, across financial services, healthcare, energy, technology, and manufacturing, need architects who can connect identity, data, network, workload, application, and AI into one coherent design.
That&rsquo;s the job. You&rsquo;ll work alongside Fortune 500 leaders to design security architectures that hold up in front of a CISO, a board, and an auditor, and that actually let the business move faster.
As a Manager, you&rsquo;ll partner with our clients to solve complex business problems and provide impactful advice and solutions. You&rsquo;ll develop lasting relationships with client personnel and further these relationships through quality product delivery. You&rsquo;ll foster a network within the business community and serve as an ambassador of Protiviti in the market. You will also be a mentor, trainer, and coach to Consultants and Senior Consultants as you facilitate the successful completion of project work plans.
What Will Help You Be Successful
<ul><li>You enjoy designing enterprise security architecture.
</li><li>You are motivated to learn and interested in all things related to AI&rsquo;s impact on security, including the latest trends and developments.
</li><li>You&rsquo;re a self-starter. You don&rsquo;t wait to be told what to learn. When a new framework, technology, or threat shows up, you go find out about it on your own because you find the work genuinely interesting. You see problems and you fix them. You&rsquo;d rather build a better way than complain about the current one.
</li><li>You&rsquo;re curious about AI and what it means for security and for your own craft. Maybe you&rsquo;ve experimented with the tools, maybe you&rsquo;re using them to make your own work faster, maybe you&rsquo;ve already started forming views on where this is heading. Wherever you are on that journey, you&rsquo;re actively engaged, not waiting it out.
</li><li>You care about the people on your team. You want to be the reason someone two or three levels below you grows into the next senior leader in this practice.
</li></ul>Do Your Talents Include the Following?
<ul><li>5+ years in security architecture, security engineering, security consulting, or a closely related discipline
</li><li>Hands-on experience designing security solutions in at least one major cloud platform (AWS, Azure, or GCP) and across two or more of: identity, data protection, network security, application security
</li><li>Working knowledge of security frameworks: NIST CSF, ISO 27001, and at least one of CRI Profile, CMMC, or an industry-specific regime and the judgment to know when to apply which
</li><li>Strong communicator. You can explain an architecture decision to an engineer, a CISO, and a board without changing the substance
</li><li>Team leadership experience : Coaching, performance development, and oversight of delivery quality
</li><li>What will make you stand out
<ul><li>Depth in two or more cloud platforms, or specialist depth in cloud-native security (containers, Kubernetes, serverless)
</li><li>A clear, articulated point of view on AI&rsquo;s impact on cybersecurity with hands-on experimentation to back it up
</li><li>Experience with zero trust rollouts beyond the reference architecture stage
</li><li>Familiarity with infrastructure-as-code and policy-as-code (Terraform, OPA, etc.) and modern security tooling (Wiz, Prisma, Defender for Cloud, Okta/Entra, ServiceNow GRC, Archer, and the like)
</li><li>Advanced or architecture-focused credentials: CISSP-ISSAP, SABSA, TOGAF, AWS/Azure Security Specialty, GIAC GDSA/GCSA
</li><li>Published research, conference talks (RSA, Black Hat, DEF CON, BSides), open-source contributions, or active community involvement
</li><li>Experience in a regulated industry vertical (financial services, healthcare, energy, public sector)
</li></ul></li><li>What you&rsquo;ll own
<ul><li>Design enterprise security architectures across cloud, identity, data, network (zero trust, SASE/SSE), application, and where relevant OT/IoT domains
</li><li>Help clients navigate AI&rsquo;s impact on security. Secure adoption patterns, governance, and emerging risks from LLMs and agentic systems. You don&rsquo;t need to be the world&rsquo;s foremost AI expert on day one, but you should be genuinely engaged with where this is going.
</li><li>Translate architecture into roadmaps mapped to NIST CSF 2.0, ISO 27001, CRI Profile, CMMC, and industry-specific regimes and defend those roadmaps in front of executive sponsors
</li><li>Run engagement teams of consultants and senior consultants. Coach them, raise their ceiling, and help build the next generation of architects in the practice
</li><li>Build what comes next . Contribute to reference architectures, accelerators, and thought leadership
</li><li>Help win the work . Partner with directors and managing directors on pursuits, proposals, and client strategy
</li></ul></li><li>What success looks like in year one
<ul><li>Lead the security architecture workstream on 2&ndash;4 multi-quarter engagements
</li><li>Deliver at least one reference architecture or accelerator that becomes a reusable Protiviti asset
</li><li>Contribute to a published point of view, white paper, or external talk
</li><li>Develop one consultant or senior consultant into a stronger architect
</li></ul></li><li>What we offer
<ul><li>Direct involvement in some of the largest, most complex security transformations happening today
</li><li>Investment in your growth. Conferences, certifications, learning time, and access to senior mentors who want you to succeed
</li>A clear path from Manager Senior Manager Associate Director Director<li> Managing Director, with named sponsors at every step
</li><li>Internal mobility across Protiviti&rsquo;s global practice and Robert Half&rsquo;s broader platform
</li><li>A hybrid model built around the work: time on-site with clients and teammates when it matters, and the flexibility to do focused work where you&rsquo;re most effective.
</li></ul></li></ul>Your Educational and Professional Qualifications
<ul><li>Bachelor&rsquo;s degree in a relevant discipline (e.g., CS, CE, MIS, math, physics, EE, or similar) or equivalent demonstrated experience.
</li><li>5+ years working in professional services or industry.
</li><li>Proficiency in Microsoft Office suite applications with specific emphasis on Word, Excel and PowerPoint. Secondary emphasis on Visio and Access.
</li><li>Professional Certification such as CISSP, CISM, CCSP, CISA or equivalent preferred.
</li></ul>Our Hybrid Workplace
Protiviti practices a hybrid model, which is a combination of working in person with a purpose and working remotely. This model creates meaningful experiences for our people and our clients while offering a flexible environment. The ratio of remote to in-person requirements vary by client, project, team, and other business factors. Our people work both in-person in local Protiviti offices and on client sites, which can include local or out-of-state travel based on our projects and client requests and commitments.
Starting salary is based on a full-time equivalent schedule. Placement in the range is dependent upon experience, skills and geographic work location. Below is the salary range for this job.
$138,000.00 - $219,000.00
Our annual bonus plan provides eligible employees additional cash and/or discretionary stock compensation opportunities. Below is the bonus target opportunity for this job.
12%
The total cash range is estimated from the sum of the base salary range plus the bonus target opportunity. Below is the estimated total cash range for this job.
$154,560.00 - $245,280.00
Employees are eligible for medical, dental, and vision coverages, FSA and HSA healthcare accounts, life and accident insurance, adoption and fertility assistance, paid parental leave up to 10 weeks, and short/long term disability. We offer eligible employees a company 401(k) savings and investment plan with an employer match of 50% on the first 6% of your contributions. We provide Choice Time Off (CTO) for vacation, personal needs, and sick time. The amount of (CTO) varies based on years of service. New hires receive up to 20 days of CTO per calendar year. Protiviti also recognizes up to 11 paid holidays each calendar year.
 
 
Learn more about the variety of rewards we offer at Protiviti at https://www.protiviti.com/sites/default/files/2026-01/2026_u.s._benefit_highlights.pdf .
Any benefits outlined are part of our reward offerings for full-time employees in the U.S. Your Open Enrollment materials, insurance contracts, plan documents and Summary Plan Descriptions together comprise the official plan document which legally governs the administration of your benefit plans. Protiviti reserves the right to terminate or amend your benefit plans in any way and at any time.
Protiviti is an Equal Opportunity Employer. M/F/Disability/Veteran
As part of Protiviti&rsquo;s employment process, any offer of employment is contingent upon successful completion of a background check.
Protiviti is committed to being an equal employment employer offering opportunities to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to HRSolutions@roberthalf.com or call 1.855.744.6947 for assistance.
In your email please include the following:
<ul><li>The specific accommodation requested to complete the employment application.
</li><li>The location(s) (city, state) to which you would like to apply.
</li></ul>For positions located in San Francisco, CA: Protiviti will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.
For positions located in Los Angeles County, CA: Protiviti will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
Protiviti is not registered to hire or employ personnel in the following states &ndash; West Virginia, Alaska.
Protiviti is not licensed or registered as a public accounting firm and does not issue opinions on financial statements or offer attestation services.
JOB LOCATION
NY PRO NEW YORK CITY</div>

Security Architecture Manager

Revelio Labs

<div>
 Data Engineer at Revelio Labs, Inc., New York, NY (F/T)
 
 
 JOB DUTIES: Own and scale the companys infrastructure platform with a focus on large-scale data systems, container orchestration, and infrastructure automation. Architect and maintain high-performance infrastructure supporting large-scale distributed databases and real-time processing systems. Manage and optimize Kubernetes clusters (both on-premise and in cloud environments), including multi-tenant isolation, resource allocation, security, autoscaling, and application monitoring. Develop and maintain Infrastructure-as-Code (IaC) with full GitOps integration. Manage cloud infrastructure on AWS, including IAM roles, VPC networking, S3 storage policies, and integration with containerized workloads and external services. Design secure and scalable interfaces between cloud-native infrastructure and data platforms. Collaborate with data engineers and machine learning teams to build scalable data pipelines. Provide hands-on development of ETL jobs and data transformation workflows. Provide expert guidance on high availability, sharding, scaling strategies, storage engine internals, and performance tuning for diverse workloads. Own the full observability stack, including the design and maintenance of monitoring, logging, and alerting systems. Track and optimize infrastructure costs through usage-based metrics, implementing cost-efficient monitoring strategies, and proactively identify areas to cut waste across compute, storage, and network resources.
 
 
 JOB REQUIREMENTS: Position requires a Masters degree, or foreign equivalent, in Computer Science, Data Science, Data Analytics, Computer Engineering, or a closely related field, and completion of an internship (approx. 8-12 weeks) or equivalent experience. Full term of experience must include professional experience or internship experience in each of the following: Writing and debugging Python, Shell (Bash), and SQL code for use in infrastructure automation and data transformation workflows; Working with relational and NoSQL databases, including PostgreSQL and MySQL, to troubleshoot data issues, optimize query performance, and ensure data integrity for data pipelines; Implementing monitoring and troubleshooting processes to identify performance issues and ensuring data stability across infrastructure and data pipelines; Developing and maintaining CI/CD pipelines using GitHub Actions and YAML configurations to automate the building, testing, and deployment of Docker containers; and, Supporting cloud-based infrastructure by managing system configurations and updates through Git-based version control, containerization technologies, and laC.
 
 
 Telecommuting permitted from any U.S. location.
 
 
 SALARY: $160,000
 
 
 $200,000 per year
 
 
 QUALIFIED APPLICANTS: To apply, email resume to hannah@reveliolabs.com. Reference: Rev-9510813.
</div>

Data Engineer

mLabs

<div>Location: Remote - EU or East Coast US
Remote | Full-time
Compensation: $80K - $150K
Our client&mdash;a leading innovator in fintech, blockchain, cryptography, infrastructure, and security&mdash;is seeking an Tech Ops Manager to oversee internal systems and infrastructure for a remote-first, global team building the next generation of core banking systems.
Reporting directly to the Chief Information Security Officer (CISO), this role requires a blend of strategic leadership and hands-on execution. The Tech Ops Manager will ensure the organization maintains a secure and efficient toolset, manages hardware logistics, oversees vendors, and upholds rigorous security and compliance standards. This position collaborates closely with Engineering, Security, and Operations teams to support ongoing international expansion.
Key Responsibilities<ul><li>
Workspace &amp; Systems Administration: Manage and optimize the global Google Workspace environment and maintain corporate IT solutions.</li><li>
Device &amp; Fleet Management: Scale and administer Mobile Device Management (MDM) solutions to maintain fleet-wide security, automation, and endpoint compliance.</li><li>
Logistics &amp; Procurement: Oversee vendor relations, software licensing, and hardware procurement, including the configuration and international shipping of equipment to employees.</li><li>
Lifecycle &amp; Identity Management: Lead the IT component of the employee lifecycle, ensuring seamless onboarding, access management, offboarding, and technical support across multiple time zones.</li><li>
Compliance &amp; Security: Maintain comprehensive IT documentation, playbooks, and runbooks to support ongoing SOC 1, SOC 2 Type II, ISO 27001, ISO 22301, and CCSS compliance initiatives.</li><li>
Technical Support &amp; Innovation: Assist international team members with technical issues and support the integration of internal AI tools and Model Context Protocol (MCP) connectors.</li></ul> 

Requirements 
<ul><li>
Experience: 6+ years of dedicated experience in IT Management or internal systems administration.</li><li>
Technical Expertise: Advanced proficiency in Google Admin, Google Workspace security tools, MDM solutions (e.g., Jamf), and endpoint security.</li><li>
Remote Operations: Proven experience managing IT infrastructure and logistics for a distributed, remote-first global workforce.</li><li>
Compliance Standards: Strong knowledge of cybersecurity best practices and direct experience supporting SOC 2, ISO 27001, ISO 22301, or equivalent frameworks.</li><li>
Core Competencies: Pragmatic problem-solving ability balancing operational speed with strict security requirements; entrepreneurial drive to work independently and optimize workflows.</li><li>
Languages: Full fluency in English with excellent written and verbal communication skills; proficiency in French is considered a strong plus.</li><li>
Bonus Points: Exposure to or experience working with internal AI tooling and integrations.</li></ul> 

Benefits 
<ul><li>
Work Environment: 100% remote-first setup within a high-growth, cutting-edge technical domain.</li><li>
Compensation: Competitive compensation package tailored to experience and location.</li><li>
Professional Growth: Opportunity to work alongside industry experts in cryptography and fintech while shaping scalable IT governance.</li></ul>
﻿
Interview Process<ul><li>
Initial Recruiter Screening</li><li>
Introductory Call: 30-minute introductory discussion with the Co-CEO.</li><li>
Cognitive &amp; Behavioral Assessment: A 45-minute online evaluation (via TestGorilla) testing critical thinking, verbal reasoning, detail orientation, numerical reasoning, and problem-solving.</li><li>
Panel Focus Interview: A 90&ndash;120 minute technical and cultural deep dive covering security fundamentals, compliance knowledge, work ethics, and team alignment.</li><li>
Final Stage: Reference verifications and background checks.</li></ul> 
Due to the high volume of applications we anticipate, we regret that we are unable to provide individual feedback to all candidates. If you do not hear back from us within 4 weeks of your application, please assume that you have not been successful on this occasion. We genuinely appreciate your interest and wish you the best in your job search.
Commitment to Equality and Accessibility:
At MLabs, we are committed to offer equal opportunities to all candidates. We ensure no discrimination, accessible job adverts, and providing information in accessible formats. Our goal is to foster a diverse, inclusive workplace with equal opportunities for all. If you need any reasonable adjustments during any part of the hiring process or you would like to see the job-advert in an accessible format please let us know at the earliest opportunity by emailing human-resources@mlabs.city.
MLabs Ltd collects and processes the personal information you provide such as your contact details, work history, resume, and other relevant data for recruitment purposes only. This information is managed securely in accordance with MLabs Ltd&rsquo;s Privacy Policy and Information Security Policy, and in compliance with applicable data protection laws. Your data may be shared only with clients and trusted partners where necessary for recruitment purposes. You may request the deletion of your data or withdraw your consent at any time by contacting legal@mlabs.city.</div>

Tech Ops Manager

Pretium Enterprise Services

<div><div><div>Why Pretium Enterprise Services?
With expert business service capabilities, Pretium Enterprise Services (&ldquo;PES&rdquo;), is integral to the growth, innovation, and transformation of its global operating companies. Partnering with internal and external businesses and stakeholders to rapidly unlock value for its customers, PES delivers with excellence and ownership, enabling scalable growth.
Job Overview</div><div>
A Technology Delivery Specialist is primarily responsible for delivering advanced end-user support across corporate desktops, laptops, printers, and collaboration tools, ensuring a high-quality and responsive support experience. This role serves as an escalation point for complex Service Desk issues, focusing on timely incident resolution, root cause analysis, and continuous improvement of the end-user experience. In addition to core support responsibilities, this position partners with infrastructure, security, and application teams to assist with maintaining and supporting the Microsoft Azure environment and related systems. The role contributes to basic monitoring, troubleshooting, and operational tasks, while following established processes and standards. The ideal candidate brings strong customer service skills, solid troubleshooting ability, and a support-first mindset, with some familiarity with cloud and infrastructure technologies to effectively collaborate across teams and support overall platform reliability and performance.
This role requires onsite work 4 days a week in our office located in New York City.</div><div>
What You&rsquo;ll Do</div><div><ul><li>
Respond to incidents, service requests, and change tasks; perform root-cause analysis and document fixes, known errors, and preventative actions.</li><li>
 Provide Level III Service Desk support and act as an escalation point for Level I/II tickets; troubleshoot complex issues to resolution and ensure end users are supported to satisfaction.</li></ul></div><div><ul><li>
Monitor the Service Desk queue and respond quickly and effectively to requests, process tickets based on priority and SLA commitments.</li></ul></div><div><ul><li>
Install, image, test, and configure new workstations and peripheral equipment; modify workstation configurations, utilities and default settings to meet standards.</li></ul></div><div><ul><li>
Support the setup and maintenance of Azure resources such as virtual machines, storage, and networking, working within established standards and assisting senior engineers as needed.</li></ul></div><div><ul><li>
Assist with onboarding and termination of users, including account provisioning, access changes, and device handoff/collection in coordination with HR and security.</li></ul></div><div><ul><li>
Support physical user moves and workstation setups, ensure workstations have required standard equipment and any approved specialized peripherals.</li></ul></div></div><div><div><ul><li>
Maintain inventory of endpoint equipment and software/licenses, coordinate refreshes and perform timely hardware/software upgrades as required.</li><li>
 Perform endpoint management for Windows 365 Cloud PCs and physical endpoints including provisioning, assignment, configuration profiles, application deployment and device lifecycle activities.</li></ul></div><div><ul><li>
Coordinate and execute endpoint patching and updates (OS and third-party applications), validate compliance, and remediate failed deployments to reduce security risk and downtime.</li></ul></div><div><ul><li>
Support both physical and virtual desktop environments and handheld/mobile devices where applicable, assist with endpoint encryption and endpoint protection troubleshooting.</li></ul></div><div><ul><li>
Work with Infrastructure Engineers to debug and perform root-cause analysis for recurring end-user, network, and platform issues, escalate appropriately and share findings.</li></ul></div><div><ul><li>
Implement and maintain security and resilience controls such as Network Security Groups, backups, patching, vulnerability remediation, and disaster recovery procedures.</li></ul></div><div><ul><li>
Maintain accurate documentation in ticketing/knowledge systems: architecture notes, standard operating procedures, deployment guides, and change records.</li></ul></div><div><ul><li>
Participate in on-call rotation and follow incident management practices (prioritization, communication, escalation) to restore service quickly and safely.</li><li>
Ability to work onsite at our New York City Office 4 days a week.</li></ul></div><div>
Requirements</div><div><ul><li>
High school diploma/GED required; associate or bachelor&rsquo;s degree in computer science, Information Technology, or related field preferred (or equivalent relevant experience).</li></ul></div><div><ul><li>
2+ years of experience supporting cloud and/or infrastructure environments (Azure preferred) and providing enterprise end-user support in a ticket-driven Service Desk environment.</li><li>
 Familiarity with ITSM/IT Support Desk ticketing systems including triage, documentation, and SLA-driven workflows.</li></ul></div><div><ul><li>
Working knowledge of core Azure services: Azure Virtual Network, compute (VMs/App Service), storage, backups, and Azure DNS; familiarity with basic architecture patterns.</li></ul></div></div><div><div><ul><li>
Demonstrated troubleshooting skills across Windows networking fundamentals and monitoring/logs (Azure Monitor/Log Analytics exposure is a plus).</li></ul></div><div><ul><li>
Working knowledge of endpoint and user-support technologies such as Microsoft 365/Office, Active Directory user/group administration, device management and deployment with Microsoft Intune including Windows 365 Cloud PC management.</li></ul></div><div><ul><li>
Ability to document internal procedures and standard operating practices; comfort working with asset inventory and standard workstation build/deployment processes.</li></ul></div><div><ul><li>
Strong communication skills with the ability to explain technical issues, document work clearly, and collaborate with stakeholders across IT, security and application teams.</li></ul></div><div><ul><li>
Customer service mindset and proven ability to manage multiple tasks, meet SLAs and prioritize work in a fast-paced environment.</li></ul></div><div><ul><li>
Familiarity with Microsoft Azure AD &amp; Entra ID concepts (users/groups, SSO, RBAC) and basic cloud security practices.</li></ul></div><div>
Competencies</div><div><ul><li>
Continuous Learning &ndash; Assesses strengths and weaknesses, pursues training and development, seeks feedback, shares knowledge, and continuously builds technical skills across Azure and endpoint technologies.</li></ul></div><div><ul><li>
Customer Service &ndash; Responds promptly, manages difficult situations professionally, meets commitments, and seeks feedback to improve the end-user experience.</li></ul></div><div><ul><li>
Planning &amp; Organization &ndash; Prioritizes workload, manages a high volume of requests, adapts to change smoothly, and uses time efficiently.</li></ul></div><div><ul><li>
Problem Solving &ndash; Gathers and analyzes information, identifies issues early, develops alternative solutions, and performs root-cause analysis for recurring incidents.</li></ul></div><div><ul><li>
Teamwork &ndash; Collaborates effectively, balances individual and team responsibilities, welcomes feedback, and supports shared outcomes.</li></ul></div><div><ul><li>
Use of Technology &ndash; Adapts to new tools, troubleshoots technical problems, and uses technology to increase productivity through automation and standardization.</li></ul>
Compensation for this role ranges from $50 to $60 per hour based on experience.
What We Offer
This position offers the opportunity to join a collegial, entrepreneurial firm committed to the personal and professional growth of its team members and to maintaining a positive, encouraging work environment where people enjoy working together. The company offers a comprehensive benefits and perks package, including:<ul><li>
401(k) plan with an employer match</li><li>
Health, dental, vision and life insurance</li><li>
Paid Time Off (PTO)</li><li>
11 firm holidays</li><li>
Hybrid office/work from home arrangement</li></ul>
Pretium Enterprise Services is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment regardless of race, color, religion, gender, gender identity or expression, genetic information, marital status, sexual orientation, national origin, disability, age, veteran status, or any other characteristic protected by federal, state, or local law.</div></div></div>

Technology Delivery Specialist New York City

Motion Recruitment

<div>
 
 Our client, a financial service banking company, is hiring for an
 
 Administrative Assistant II
 
 to join their
 
 Medical Services team
 
 in
 
 New York City
 
 . This is a
 
 12-month contract opportunity
 
 supporting the Colleague Total Rewards &amp; Well-being organization.
 
 
 
 
 
 You will provide administrative support to the Medical Services team, coordinate scheduling and documentation, maintain confidential medical records, and assist with wellness initiatives while partnering with nursing staff and senior business leaders.
 
 
 
 
 
 
 Location:
 
 New York City (Hybrid)
 
 
 
 Contract:
 
 12 Months
 
 
 
 Pay:
 
 27/hr. on a W2
 
 
 
 
 
 
 What you'll be doing:
 
 
 
 &bull; Serve as the primary point of contact for colleagues, leaders, and the Medical Services department
 
 
 &bull; Support nursing staff with day-to-day administrative operations
 
 
 &bull; Manage appointment scheduling, distribute required documents, and troubleshoot scheduling system issues
 
 
 &bull; Maintain confidential medical records and utilize the Electronic Medical Record (EMR) system for documentation and reporting
 
 
 &bull; Assist with wellness programs, promotional events, and special projects
 
 
 &bull; Process department invoices, corporate card transactions, and support monthly budget reconciliation
 
 
 &bull; Order office and medical supplies while ensuring efficient department operations
 
 
 
 
 
 
 Qualifications:
 
 
 
 &bull; 2+ years of administrative or business support experience
 
 
 &bull; Strong organizational skills with excellent attention to detail and follow-up
 
 
 &bull; Ability to multitask, prioritize competing deadlines, and work independently
 
 
 &bull; Experience handling confidential and sensitive information with discretion
 
 
 &bull; Excellent written and verbal communication skills
 
 
 &bull; Proficiency with Microsoft Office Suite (Excel, Word, Outlook, and PowerPoint)
 
 
 &bull; Experience with
 
 Ariba
 
 and
 
 Concur
 
 is preferred
 
 
 &bull; Experience supporting executive teams or healthcare/medical services environments is a plus
 
 
 
 
</div>

Administrative Assistant

City of New York

<div>
 DCAS's mission is to make city government work for all New Yorkers. From managing New York City&rsquo;s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.
 
 
 Our Commitment To Equity, Effectiveness, And Sustainability Guides Our Work Providing City Agencies With The Critical Resources And Support Needed To Succeed, Including
 
 
 <ul>
 <li>
 Recruiting, hiring, and training City employees.
 </li>
 <li>
 Managing 55 public buildings.
 </li>
 <li>
 Acquiring, selling, and leasing City property.
 </li>
 <li>
 Purchasing over $1 billion in goods and services for City agencies.
 </li>
 <li>
 Overseeing the greenest municipal vehicle fleet in the country.
 </li>
 <li>
 Leading the City's efforts to reduce carbon emissions from government operations.
 
 
 </li>
 </ul>
 When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.
 
 
 The Real Estate Services (RES) division of DCAS supports City governmental operations by providing services that are responsive to the City&rsquo;s real estate needs. RES is responsible for the management of 37-million square feet of City-owned and/or occupied real estate, citywide acquisitions (lease or purchase) plus sales and other dispositions of City-owned properties. RES also provides architectural design; space planning and project management; zoning and land use analyses; property valuations and financial analyses of real estate transactions.
 
 
 In particular, the RES Financial Services team performs property valuations, lease administration, revenue &amp; financial analysis, lease audits, and budget &amp; lease enforcement duties. In so doing, there work supports every unit within RES to accomplish their own missions. This team is comprised of five (5) units of accounting and finance professionals.
 
 
 Presently, Financial Services is looking for a detail-oriented Administrative Assistant to fill this new role. In general, the Administrative Assistant will be responsible for the coordination e of projects, reports, and communications, between the five (5) Financial Services teams.
 
 
 More specifically, the Administrative Assistant will be responsible to coordinate workflows for three (3) teams: Property Valuations, Lease Administration, and Lease Audit.
 
 
 Property Valuations is responsible for performing complex appraisals and feasibility analysis of real estate citywide for both acquisition and disposition. In response to a sustained influx of commercial real estate appraisal requests, this position will be responsible for coordinating all appraisal requests between the clients (i.e., requestors), the appraisal management system (i.e., IPIS), the internal team plus external appraisal vendors.
 
 
 Lease Administration is responsible for the registration of all commercial real estate leases negotiated by DCAS RES. In addition, responsible for reviewing monthly leasing invoices for compliance and request payments for 60+ commercial lease agreements. In Fiscal Year 2025, the number of commercial real estate agreements being managed will increase to 100+. This position will be required to assist with lease registrations and commercial lease payments on an as needed basis.
 
 
 Lease Audit is responsible to audit payments made by the City to Landlords in conjunction with the 400+ leases in the DCAS commercial real estate portfolio. This position will be responsible to coordinate communications between Lease Audit, landlords, tenant agencies, and others involved with the leasing process.
 
 
 Administrative Responsibilities include but are not limited to the following:
 
 
 <ul>
 <li>
 Research materials, including public records to collect data and information regarding transactions related to real property.
 </li>
 <li>
 Research and collection of information and data, both current and historical, for use in reports prepared by the Financial Services team.
 </li>
 <li>
 Research, information pertinent to overall market conditions of all types of real property.
 </li>
 <li>
 Obtain source materials by means of research, records examination, published materials, or personal interviews.
 </li>
 <li>
 Interface with architects, surveyors, real estate appraisers, brokers, property owners, building managers, banks, engineers, builders, attorneys, local preservation units, government agencies, landlords and tenants.
 
 
 </li>
 </ul>
 
 Flexible Work Update
 
 
 
 This position may be eligible for remote work up to two days per week, pursuant to the Remote Work Pilot Program agreed to between City and CWA1180.
 
 
 
 To Apply
 
 
 
 Only individual who are currently serving permanently in the title of Principal Administrative Associate or reachable on the Principal Administrative Associate civil service list may apply.
 
 
 Please go to www.nyc.gov/jobs or www.nyc.gov/ess for current NYC employees and search for Job ID #698935.
 
 
 NO PHONE CALLS, FAXES OR PERSONAL INQUIRIES PERMITTED.
 
 
 NOTE: ONLY THOSE CANDIDATES UNDER CONSIDERATION WILL BE CONTACTED.
 
 
 PRINCIPAL ADMINISTRATIVE ASSOC - 10124
 
 
 
 Minimum Qualifications
 
 
 
 <ul>
 <li>
 A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
 </li>
 <li>
 An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
 </li>
 <li>
 A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
 </li>
 <li>
 Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3&frac12; years.
 
 
 </li>
 </ul>
 
 Preferred Skills
 
 
 
 <ul>
 <li>
 Proficiency in computer programs such as Word, Excel, PowerPoint and Adobe Acrobat. - Ability to think strategically and analyze potential issues and alternative solutions. - Familiarity with commercial leasing and the New York City commercial real estate market. - Experience with managing complex projects involving multiple stakeholders. - Comfortable with the preparation of budgets and timelines for real estate projects. - Familiarity with City of New York processes, rules, and regulations. - Ability to work independently, as well as part of a team. - Ability to reprioritize projects &amp; deliverables frequently. - Strong interpersonal skills and ability to effectively communicate with multiple stakeholders. - Familiarity with portfolio management data systems such as ARCHIBUS. - Strong writing and time-management skills.
 
 
 </li>
 </ul>
 55a Program
 
 
 This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
 
 
 Public Service Loan Forgiveness
 
 
 As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education&rsquo;s website at https://studentaid.gov/pslf/
 
 
 Residency Requirement
 
 
 New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
 
 
 Additional Information
 
 
 The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
 
 
 , $66,062.00 &ndash; $75,971.00
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Above the Barre Dance Academy

We are looking for a highly organized and detail-oriented Remote Executive Assistant to support senior executives. You will manage calendars, coordinate meetings, handle communications, organize travel, and assist with various tasks. This role requires strong organizational skills, professionalism, discretion, and the ability to work independently from home. To succeed in this role, you should know the Microsoft Office suite well, be quick at solving problems, and have prior experience as an executive or administrative assistant. Key Responsibilities:- Manage executive calendars, schedule appointments, and coordinate meetings.- Organize virtual meetings, prepare agendas, and take meeting notes as needed.- Handle email correspondence and respond to inquiries for executives.- Arrange business travel, accommodations, and prepare itineraries.- Prepare reports, presentations, spreadsheets, and other business documents.- Keep confidential records and handle sensitive information carefully.- Coordinate projects and follow up on tasks to ensure they are completed on time.- Assist with data entry, document management, and file organization.- Communicate effectively with internal teams, clients, and external partners.- Perform other administrative duties as assigned. Qualifications:- High school diploma or equivalent; an associate's or bachelor's degree is a plus.- Previous experience as an Executive Assistant, Administrative Assistant, or in a similar role is preferred.- Excellent verbal and written communication skills.- Strong organizational, time management, and multitasking skills.- Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint) and virtual tools like Microsoft Teams or Zoom.- Ability to work independently while being accurate and detail-oriented.- Reliable high-speed internet and a quiet home workspace. Preferred Skills:- Strong problem-solving and decision-making skills.- Professional demeanor and good interpersonal skills.- Ability to prioritize tasks and meet deadlines in a fast-paced environment.- Flexibility to support various executive and administrative tasks. Benefits:- Competitive pay.- 100% remote work.- Flexible work schedule (if applicable).- Paid training and ongoing professional development.- Opportunities for career growth and advancement.- Paid time off and comprehensive employee benefits (eligibility based on employment status).

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