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administrative assistant contractor resource management remote

Zirtual

<div>
 
 Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations.
 
 
 
 
 
 The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance.
 
 
 
 
 
 As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately.
 
 
 
 
 
 Assistants are expected to be available for clients during business hours
 
 as agreed upon with each client
 
 but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual&rsquo;s best practices for success.
 
 
 
 
 
 This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
 
 
 
 
 
 
 Typical Duties and Responsibilities (may vary based on client needs)
 
 
 
 
 Calendar &amp; Schedule Management
 
 
 <ul>
 <li>
 Manage and coordinate complex calendars and appointments
 </li>
 <li>
 Schedule meetings, calls, and events across multiple time zones
 </li>
 <li>
 Anticipate scheduling conflicts and proactively resolve them
 </li>
 </ul>
 
 
 Email &amp; Communication Management
 
 
 <ul>
 <li>
 Monitor and manage inboxes, including drafting and responding to emails
 </li>
 <li>
 Prioritize communications and ensure timely follow-up
 </li>
 <li>
 Serve as a liaison between clients and internal/external contacts
 </li>
 </ul>
 
 
 Administrative Support
 
 
 <ul>
 <li>
 Prepare documents, presentations, and reports
 </li>
 <li>
 Handle data entry, file organization, and record maintenance
 </li>
 <li>
 Assist with project coordination and task tracking
 </li>
 </ul>
 
 
 Travel &amp; Event Coordination
 
 
 <ul>
 <li>
 Research and book travel arrangements (flights, hotels, transportation)
 </li>
 <li>
 Create detailed itineraries and manage travel changes
 </li>
 <li>
 Coordinate virtual and in-person meetings or events
 </li>
 </ul>
 
 
 Operations &amp; Task Management
 
 
 <ul>
 <li>
 Support day-to-day business operations
 </li>
 <li>
 Conduct research and compile information as needed
 </li>
 <li>
 Identify opportunities to improve processes and efficiency
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 
 
 Skills &amp; Attributes
 
 
 <ul>
 <li>
 Strong organizational and time management skills
 </li>
 <li>
 Excellent written and verbal communication
 </li>
 <li>
 High attention to detail and accuracy
 </li>
 <li>
 Ability to manage multiple clients and deadlines
 </li>
 <li>
 Proactive, resourceful, and solution-oriented mindset
 </li>
 <li>
 Ability to work independently in a remote environment
 </li>
 </ul>
 
 
 Preferred
 
 
 <ul>
 <li>
 Bilingual (English/French and/or Spanish)
 </li>
 <li>
 Experience supporting executives, entrepreneurs, or small business owners
 </li>
 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
 <li>
 Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration or related field (or equivalent experience)
 </li>
 <li>
 2&ndash;4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role
 </li>
 <li>
 Experience supporting multiple clients or executives preferred
 </li>
 <li>
 Typing ability of at least 50 WPM with accuracy
 </li>
 </ul>
 
 
 
 
 
 Technical Skills
 
 
 <ul>
 <li>
 Google Workspace and/or Microsoft Office
 </li>
 <li>
 Calendar management tools (Google Calendar, Outlook)
 </li>
 <li>
 Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce)
 </li>
 <li>
 Communication tools (Slack, Zoom, Teams)
 </li>
 </ul>
 
 
 
 
 
 Work Requirements
 
 
 <ul>
 <li>
 Reliable high-speed internet, computer, and phone
 </li>
 <li>
 Ability to maintain confidentiality and professionalism
 </li>
 <li>
 Availability during business hours (PST or EST, Monday&ndash;Friday),
 
 unless otherwise agreed in writing with each client
 
 </li>
 </ul>
 
 
 
 
 
 Compensation
 
 
 
 This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from
 
 $1,500&ndash;$3,800
 
 , depending on client mix.
 
 
 
 
 
 
 Protecting Yourself from Recruitment Scams
 
 
 
 Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information.
 
 
 To help you navigate your job search with confidence, please keep the following points in mind:
 
 
 
 
 <ul>
 <li>
 
 No Financial Requests:
 
 Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment.
 
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Please always verify communications:
 
 Direct from Zirtual: If you receive an email from one of our recruiters, it will
 
 only
 
 come from an @zirtual.com address.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 Exercise Caution with Unsolicited Outreach:
 
 If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links.
 </li>
 </ul>
 
 
 
 <ul>
 <li>
 
 What to Do If You Suspect Fraud:
 
 Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to
 
 support@zirtual.com
 
 . Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.
 </li>
 </ul>
 
 
</div>

Remote Executive Assistant

The Mom Project

<div>
 Our customer is a leading global media and entertainment company that creates and distributes a large portfolio of content and brands across television, film, and streaming and is available in over 200 countries and territories and over 45 languages. Headquartered in New York, NY with more than 30 office locations in the United States.
 
 
 We are seeking a
 
 Marketing Coordinator
 
 on a
 
 
 contract basis
 
 
 to support their business needs. This role is
 
 hybrid
 
 (3 days on-site and 2 days remote/week)
 
 in NYC.
 
 
 
 This role will provide high-level marketing administrative support by developing and implementing marketing processes and developing CRM campaigns to help retain customers.
 
 
 
 Responsibilities
 
 
 
 <ul>
 <li>
 Develop CRM campaign briefs focused on driving subscriber engagement, retention, and lifecycle marketing objectives.
 </li>
 <li>
 Partner with Design, CRM Operations, and Copywriting teams to execute CRM campaigns from concept through deployment.
 </li>
 <li>
 Collaborate across retention, engagement, and marketing teams to support campaign execution and business objectives.
 </li>
 <li>
 Coordinate cross-functional meetings, gather updates, and document project status and action items.
 </li>
 <li>
 Support management of CRM programming roadmaps, campaign calendars, and launch schedules.
 </li>
 <li>
 Help organize and maintain visibility into annual and quarterly marketing initiatives, priorities, and deliverables.
 </li>
 <li>
 Track campaign timelines and ensure timely delivery of CRM initiatives.
 </li>
 <li>
 Support the CRM experimentation framework by tracking tests, documenting learnings, and assisting with optimization efforts.
 </li>
 <li>
 Maintain organized project documentation, campaign records, and reporting materials.
 </li>
 <li>
 Assist with campaign planning, prioritization, and execution across multiple workstreams.
 </li>
 <li>
 Contribute to retention and engagement initiatives by supporting operational and administrative marketing activities.
 </li>
 <li>
 Handle confidential information with professionalism and discretion.
 
 
 </li>
 </ul>
 
 Skills And Qualifications
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree required.
 </li>
 <li>
 Minimum 1 year of experience in marketing, CRM, campaign operations, marketing coordination, or marketing administration.
 </li>
 <li>
 Experience supporting marketing campaigns, project coordination, or campaign execution activities.
 </li>
 <li>
 Proficiency with Microsoft Office Suite, including Word, Excel, and PowerPoint.
 </li>
 <li>
 Strong organizational and project coordination skills.
 </li>
 <li>
 Exceptional attention to detail.
 </li>
 <li>
 Strong business acumen and ability to understand marketing objectives.
 </li>
 <li>
 Ability to manage multiple priorities and deadlines simultaneously.
 </li>
 <li>
 Strong written and verbal communication skills.
 </li>
 <li>
 Ability to work independently and manage time effectively.
 </li>
 <li>
 Experience coordinating with cross-functional teams and stakeholders.
 </li>
 <li>
 Ability to document, organize, and track project updates and deliverables.
 </li>
 <li>
 Ability to maintain confidentiality and handle sensitive information appropriately.
 </li>
 <li>
 Strong follow-through and execution skills in a fast-paced environment.
 
 
 </li>
 </ul>
 
 Preferred Qualifications
 
 
 
 <ul>
 <li>
 Experience in the entertainment, media, streaming, or subscription-based business industries.
 </li>
 <li>
 Experience supporting CRM, retention, lifecycle marketing, or subscriber engagement programs.
 </li>
 <li>
 Familiarity with campaign testing, experimentation frameworks, and marketing optimization initiatives.
 
 
 </li>
 </ul>
 
 We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.
 
 
 
 
 Contractor benefits are available through our 3rd Party Employer of Record
 
 (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.
 
 
 
 An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
 
</div>

Marketing Coordinator (Hybrid - NYC)

Optimum LLC

Job Summary We are seeking an energetic and dedicated Customer Service Representative to join our dynamic team! In this vital role, you will be the friendly face and helpful voice for our valued customers, providing exceptional support and ensuring a positive experience at every interaction. Your enthusiasm, organizational skills, and ability to handle multiple tasks with professionalism will help foster strong customer relationships and contribute to our company&rsquo;s success. This paid position offers an exciting opportunity to develop your office management and customer service skills in a fast-paced environment.Responsibilities<ul><li>Greet customers promptly and courteously at the front desk, creating a welcoming atmosphere.</li><li>Manage multi-line phone systems efficiently, directing calls to appropriate departments or personnel.</li><li>Assist customers with inquiries, product or service information, and resolve issues with a positive attitude.</li><li>Maintain accurate data entry records using computer skills and software such as Microsoft Office, Google Workspace, and QuickBooks.</li><li>Support office management tasks including filing, proofreading documents, calendar management, and organizing appointments.</li><li>Handle clerical duties such as filing, photocopying, faxing, and managing correspondence to ensure smooth office operations.</li><li>Provide administrative support including typing reports, managing customer support tickets, and supporting bookkeeping activities.</li></ul>Experience<ul><li>Previous office experience or clerical experience is highly preferred.</li><li>Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel), Google Workspace, and data entry tools.</li><li>Experience in customer service roles demonstrating excellent phone etiquette and communication skills.</li><li>Bilingual abilities are a plus for serving diverse customer needs effectively.</li><li>Familiarity with office management tasks such as calendar management, filing systems, and time management strategies.</li><li>Knowledge of medical or dental receptionist duties or personal assistant experience is advantageous but not required.</li><li>Demonstrated organizational skills with the ability to multitask efficiently in a fast-paced environment. Join us to make a difference through outstanding customer support! We value energetic professionals who thrive on helping others while growing their career in a supportive workplace environment. This role is paid and offers opportunities for professional development in office management, administrative support, and customer relations.</li></ul>Job Types: Full-time, Part-timePay: $25.00 - $29.91 per hourBenefits:<ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Professional development assistance</li><li>Tuition reimbursement</li><li>Vision insurance</li></ul>Work Location: Hybrid remote in New York, NY 10040

Customer Service Representative

CCNY Continuing and Professional Studies

Due to the high volume of applications, only candidates selected for further consideration will be contacted.CPS Allied Health Part-time Hybrid Certified Nursing Assistant InstructorStatus: Part-time remote and in-person clinical at CCNY Campus, CNA (153 hours of instruction, online and clinicals), Mostly evenings, Clinicals could be weekends. $50-55/hour.General DescriptionThe City University of New York, City College of New York (CCNY) offers outstanding teaching, learning and research on a beautiful campus nestled in West Harlem. CCNY is an integral part of the civic, urban and artistic energy of New York and inseparable from its history. The Continuing and Professional Studies (CPS) shares the mission as it strives to offer training for the community and beyond serving over 2,000 students a year.The Continuing and Professional Studies (CPS) seeks Continuing Education Teachers (CETs) for our Hybrid Certified Nursing Assistant (CNA) in our Allied Health program for immediate hire. CPS is actively seeking Continuing Education Teachers (CETs) to support the continued growth and delivery of its expanding Allied Health programs while ensuring the highest standards of instructional quality and operational excellence.Ideal Continuing Education Teachers (CETs) are dedicated educators who demonstrate a strong commitment to creating engaging, inclusive, and student-centered learning environments. They consistently uphold all health, safety, and medical clearance requirements while effectively supporting a diverse population of adult learners. We seek educators who draw upon their professional experience to create dynamic, interactive learning environments that foster active participation and critical thinking. Strong candidates intentionally integrate current industry trends, best practices, and workforce expectations into their instruction, ensuring content remains relevant, rigorous, and career-focused.We are also looking for RNs who can teach the clinical portion of our CNA classes.About the CPS Allied Health Program and CNA CourseCPS Allied Health Program offers industry-recognized certifications across a range of in-demand healthcare fields, including Certified Nursing Assistant (CNA), Pharmacy Technician, Medical Billing and Coding, Medical Interpreter, EKG, and Phlebotomy.Our NYS-approved 153-hour Hybrid Certified Nursing Assistant (CNA) program delivers comprehensive instruction through a blend of online theory and in-person skills training and clinical preparation (30 hours). The curriculum integrates essential Anatomy &amp; Physiology concepts with core Fundamentals of Patient Care to prepare students for safe, competent, and compassionate entry-level practice, as well as successful completion of state certification requirements to prepare them for the New York State Nurse Aide Certification Exam, the required credential for employment in NYS healthcare facilities. Structured review sessions are incorporated throughout the program to reinforce learning, strengthen critical thinking, and support exam readiness. CNA course provides the foundational training needed to succeed in this rewarding career. Through comprehensive classroom instruction and supervised clinical experience, you&rsquo;ll learn essential skills in patient care, infection control, safety procedures, body mechanics, communication, and cultural sensitivity.CPS is currently seeking Continuing Education Teachers (CETs) in our expanding Allied Health programs to support program delivery and ensure operational excellence. Ideal candidates are passionate educators with a strong commitment to fostering an engaging, inclusive learning environment while maintaining compliance with all health, safety, and medical clearance requirements for a diverse adult student population. Successful candidates will demonstrate expertise in current CNA instructional practices and the ability to design and deliver curriculum aligned with federal and NYS training and competency standards.CPS programs integrate rigorous didactic online instruction with hands-on clinical training, creating a dynamic and interactive learning experience. CETs must have a combination of three important factors: national certification, clinical competency, and instructional ability. They must be able to promote active learning, critical thinking, and student engagement at every stage. The ideal candidate is a proactive problem-solver, highly motivated, and committed to continuous self-reflection and professional growth.‪Job Responsibilities1. Instructional Planning and Delivery: Prepare and organize course materials in advance, maintaining current syllabi, lesson plans, and classroom resources. Deliver content in a clear, engaging, and accessible manner tailored to diverse adult learners. Ensure the course is fully compliant with federal OBRA regulations and state nurse aide training guidelines. Utilize Mosby&rsquo;s Textbook for Nursing Assistants as the primary instructional resource to provide students with a strong foundation in body structure and function, emphasizing the interrelationship of body systems and the maintenance of homeostasis in health and illness. Implement an evidence-based curriculum that prepares graduates to meet professional standards and employer expectations across a range of healthcare settings.2. Compliance and Program Integrity: Ensure all instruction and course materials accurately reflect program descriptions published on CPS platforms. Collaborate with CPS Allied Health program staff and the PT Nurse Coordinator to review, track, and manage student medical documentation and clinical clearance requirements, maintaining full compliance with state and federal regulations (e.g., NYSED, NYSDOH). Maintain ongoing communication regarding curriculum updates, safety protocols&mdash;including biohazard procedures&mdash;and required student waivers to support program integrity and regulatory compliance.3. Establish and Maintain Effective Learning Environments: Collaborate with CPS staff to implement and sustain effective classroom management strategies across in-person and online learning environments. Apply knowledge of the nursing process, standards of care, and sound clinical judgment in all instructional activities. Ensure classrooms and clinical labs are safe, fully equipped, and compliant with program requirements and national and state standards, preparing students for success on the NYSDOH Certified Nurse Aide examination.4. Compliant Curriculum Design and Optimization: Partner with CPS staff to design, implement, and continuously refine standards-aligned curricula and syllabi that support course and program objectives and comply with NYSED and NYSDOH requirements. Utilize a strategic blend of instructor-led and student-centered teaching methods, incorporating authentic, high-quality assessments that measure student learning, skill development, and competency mastery. Ensure alignment with current industry standards, regulatory requirements, and best practices in healthcare education.5. Collaborative Student Support: Proactively communicate with CPS staff to highlight student achievements, address challenges, and identify opportunities for instructional improvement. Foster an inclusive, positive, and well-managed learning environment that encourages active participation, professionalism, and academic success.6. Assessment and Record-Keeping: Evaluate student learning through assignments, skills practice, and formal assessments. Maintain accurate, up-to-date records of attendance, grades, and student progress, and ensure timely submission of final grades and all required documentation to CPS.7. Professionalism and Cultural Competence: Uphold the highest standards of professionalism, confidentiality, and sound judgment when handling sensitive information. Demonstrate cultural competence and an understanding of adult learners&rsquo; diverse needs, including those of immigrant and workforce populations.8. Administrative Excellence: Manage administrative responsibilities effectively, including consistent communication with program staff, timely submission of timesheets, and the ongoing review, revision, and submission of updated curriculum materials.Minimum Qualifications and Requirements:<ul><li>Bachelor of Science in Nursing (BSN) and a current New York State Registered Nurse (RN) license.</li><li>Minimum of five (5) years of practical nursing experience, with a significant portion in long-term care or a skilled nursing facility.</li><li>At least three (3) years of instructional experience that includes curriculum and syllabus development.</li><li>International credentials must undergo professional evaluation. Applicants should request a list of approved credential evaluation agencies.</li><li>Current Basic Life Support (BLS) certification (preferred).</li></ul>Additional Qualifications:<ul><li>Strong familiarity with New York State regulations governing allied health programs and course delivery.</li><li>Proficiency in and comfortable with using instructional technology, including platforms such as Zoom and Brightspace.</li><li>Must be able to teach in the evenings and do clinicals on weekends.</li></ul>Application Requirements and ProcedureApplicants must adhere to all hiring protocols, including submission of the following:<ul><li>A cover letter</li><li>A current resume with RN License</li><li>Three (3) professional references within the healthcare field</li></ul>All required documentation and certifications must be submitted in scanned PDF format to verify minimum qualifications.Applicants should ensure that their cover letter and resume clearly demonstrate how they meet the minimum qualifications, including all relevant education and professional experience related to the position.For more information about the Allied Health CNA program, please visit: https://www.ccny.cuny.edu/cps/cnaThis 153-hour program is approved by New York State and includes both classroom instruction and a 30-hour clinical internship. If you are interested in teaching only the clinical portion of the course, please indicate this in your cover letter.To apply, please email the Hiring Manager at OperationsCPS@ccny.cuny.edu with the subject line: CNA Instructor.Pay: $50.00 - $55.00 per hourEducation:<ul><li>Bachelor's (Preferred)</li></ul>Experience:<ul><li>Instructional Allied Health: 3 years (Preferred)</li></ul>License/Certification:<ul><li>NYS RN License (Preferred)</li><li>Basic Life Support (BLS) Provider Certification (Preferred)</li></ul>Work Location: Hybrid remote in New York, NY 10031

Part-time Hybrid Certified Nursing Assistant Instructor

Atrium

<div>
 
 Client Overview
 
 
 
 Our client is a respected wealth management firm known for delivering high-quality representation with a client-focused approach. With a diverse team of experienced professionals, the firm provides comprehensive services across multiple corporate areas while maintaining personalized attention. Currently, they are looking to add an
 
 Administrative Assistant
 
 to their team. Collaborative in culture and dedicated to excellence, the firm emphasizes strong mentorship, continuous professional growth, and exceptional client service.
 
 
 
 Salary/Hourly Rate
 
 
 
 $35/hr - $40/hr DOE
 
 
 
 Position Overview
 
 
 
 The Administrative Assistant provides essential support to teams by managing daily administrative and clerical tasks. This role includes preparing documents, maintaining case files, scheduling meetings, and coordinating court filings and deadlines. This Administrative Assistant serves as a point of contact for clients, ensuring communication is handled professionally and confidentially. Strong organizational skills and attention to detail are critical for doing well in this role.
 
 
 
 Responsibilities Of The Administrative Assistant
 
 
 
 <ul>
 <li>
 Serve as the first point of contact for internal and external communications.
 </li>
 <li>
 Coordinate and schedule meetings, appointments, and events.
 </li>
 <li>
 Draft, edit, and proofread documents, reports, and correspondence.
 </li>
 <li>
 Process invoices, track expenses, and assist with budget tracking.
 
 
 </li>
 </ul>
 
 Required Experiences/Skills For The Administrative Assistant
 
 
 
 <ul>
 <li>
 Strong proficiency in Microsoft Office Suite, especially Excel and PowerPoint.
 </li>
 <li>
 Flexible, detail-oriented, and dependable with a proactive approach.
 </li>
 <li>
 Experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams, Google Meet).
 </li>
 <li>
 Comfortable learning and using office or project management tools ( Slack, Salesforce, QuickBooks, etc.).
 
 
 </li>
 </ul>
 
 Preferred Experiences/Skills For The Administrative Assistant
 
 
 
 <ul>
 <li>
 3+ years of experience in an administrative clerical support role.
 </li>
 <li>
 Experience supporting multiple team members or departments in a fast-paced environment.
 </li>
 <li>
 Prior work in a financial setting is a plus.
 </li>
 <li>
 Familiarity with basic financial processes such as invoice tracking, expense reporting, or budgeting is desirable.
 
 
 </li>
 </ul>
 
 Education Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree is required.
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).
 
 
 </li>
 </ul>
</div>

Administrative Assistant

Solomon Page

<div>
 A prestigious Billion-Dollar Global Investment Management Firm in Midtown Manhattan is seeking a new Full-Time/Permanent Executive Assistant to support the CEO. The person in the role currently has been there a long time and is returning to non-profit. Candidate must have a minimum of 7-10+ years of applicable C-level executive administrative support experience (open to industry!) and a Bachelor&rsquo;s degree is required. Must also have experience with private aviation. Ideal candidates should be extremely polished and professional, smart, proactive, responsive, discreet/confidential, a self-starter, and possess a high IQ/EQ and excellent interpersonal and communication skills (both verbal and written). This is a great role for a traditional C-level EA or a star &ldquo;up and comer&rdquo; with applicable experience!
 
 
 <ul>
 <li>
 Salary depends on experience (150-250k all-in comp package &ndash; base plus bonus). Great benefits, nice offices, etc.
 </li>
 <li>
 Hours are 8:30am-5:30pm, with flexibility/availability to work remotely after hours. Occasional weekend work may be required. Hybrid work schedule (Monday-Thursday in office, Fridays remote &ndash; but must be flexible to come in if needed on occasion.)
 </li>
 <li>
 FYI &ndash; This is a scent-free company (no scented perfumes or lotions).
 
 
 
 </li>
 </ul>
 
 Responsibilities:
 
 
 
 
 <ul>
 <li>
 Provide high-level executive administrative support to the CEO.
 </li>
 <li>
 Schedule and organize extensive internal and external meetings, conference/video calls, and appointments; manage and maintain a busy and ever-changing calendar.
 </li>
 <li>
 Coordinate speaking engagements at conferences and events, including working with marketing and investment team to ensure CEO has proper materials and is adequately prepared.
 </li>
 <li>
 Ensure the CEO stays on schedule, including dialing him into conference calls and reminding him of meetings.
 </li>
 <li>
 Coordinate complex domestic and international travel arrangements and detailed itineraries, including commercial flights and private aviation, hotel accommodations, car services/ground transportation, visas/passports, etc.
 </li>
 <li>
 Prepare, process, and submit expense reports using Concur.
 </li>
 <li>
 Draft, type, and edit emails and correspondence on behalf of executive.
 </li>
 <li>
 Field and vet telephone calls; greet clients and guests as needed; order catering for meetings when required.
 </li>
 <li>
 Work closely with the CEO&rsquo;s Chief of Staff, personal assistant, family office and drivers.
 
 
 
 </li>
 </ul>
 
 Required Qualifications:
 
 
 
 <ul>
 <li>
 Minimum 7-10+ years of applicable C-level executive administrative support experience (open to industry!).
 </li>
 <li>
 Bachelor&rsquo;s degree required.
 </li>
 <li>
 Experience with private aviation/travel coordination required.
 </li>
 <li>
 High IQ/EQ.
 </li>
 <li>
 Extremely polished and professional.
 </li>
 <li>
 Smart, proactive, eager.
 </li>
 <li>
 Flexible, responsive.
 </li>
 <li>
 Excellent interpersonal and communication skills (both verbal and written).
 </li>
 <li>
 Must be a self-starter and able to prioritize and multitask.
 </li>
 <li>
 Must be calm under pressure and able to work in a fast-paced environment.
 </li>
 <li>
 Confident and able to be assertive when needed.
 </li>
 <li>
 Must be able to recognize confidential information and maintain confidentiality.
 
 
 
 </li>
 </ul>
 If you meet the required qualifications and are interested in this role, please apply today.
 
 
 
 The Solomon Page Distinction
 
 
 
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
 
 
 
 About Solomon Page
 
 
 
 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
 
 
 Opportunity Awaits.
 
 
</div>

Executive Assistant to CEO

Supergoop!

<div>
 
 Who we are:
 
 
 
 Hi, we&rsquo;re Supergoop! Since 2005, we&rsquo;ve been changing the way the world thinks about sunscreen. Today, we&rsquo;re as committed as ever to creating feel-good sunscreen that you&rsquo;ll really want to wear. Because protecting your skin&rsquo;s health is what we&rsquo;re all about. Every. Single. Day.&trade;
 
 
 
 Who you are:
 
 
 
 You are a highly organized and resourceful professional who thrives in a dynamic, people-first environment. You bring a strong sense of ownership to your work &mdash; anticipating needs, solving problems proactively, and ensuring that both the office and the people within it operate at their best.
 
 
 You are an effective communicator who can engage confidently across all levels of an organization, from first-time visitors to senior executives. You understand the importance of discretion, professionalism, and attention to detail &mdash; especially when supporting leadership. Above all, you are someone who takes pride in creating an environment where others can do their best work.
 
 
 
 Role &amp; Responsibilities
 
 
 
 This role sits at the intersection of office operations and executive support. Reporting to the CEO&rsquo;s Executive Assistant, this role serves as a key resource for both the day-to-day function of our office and the administrative needs of our leadership team.
 
 
 
 Office Management &amp; Operations
 
 
 
 <ul>
 <li>
 Maintain a clean, organized, and well-stocked office environment that reflects Supergoop!'s vibrant brand
 </li>
 <li>
 Manage office inventory, including supplies, snacks, and equipment; anticipate needs before they become problems
 </li>
 <li>
 Place and track orders; restock and organize supplies as needed
 </li>
 <li>
 Coordinate with vendors for office services, maintenance, and deliveries
 </li>
 <li>
 Ensure common areas, kitchens, and conference rooms are tidy, functional, and guest-ready at all times
 </li>
 <li>
 Identify opportunities to improve office systems and processes
 
 
 
 </li>
 </ul>
 
 Reception &amp; Guest Experience
 
 
 
 <ul>
 <li>
 Serve as the first point of contact for all visitors, couriers, and guests &mdash; setting a warm, professional tone from the moment they walk in
 </li>
 <li>
 Greet and assist guests, ensuring a seamless and welcoming experience that reflects our company culture
 </li>
 <li>
 Manage incoming and outgoing mail and packages, including logging and routing as needed
 </li>
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 Oversee conference room scheduling and setup, ensuring spaces are properly arranged and equipped
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 Support internal meetings with logistics coordination (room prep, AV setup, refreshments, etc.)
 
 
 
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 </ul>
 
 Administrative Support
 
 
 
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 Provide calendar support for several executives, including scheduling meetings, managing conflicts, and coordinating across time zones
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 Liaise closely with the CEO's Executive Assistant to align calendars and scheduling across the Executive Leadership Team (ELT)
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 Assist with meeting coordination and logistics, including preparing materials, taking notes, or arranging travel when needed
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 Support ad hoc administrative tasks and special projects as assigned
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 Handle sensitive information with a high degree of professionalism and discretion
 
 
 
 </li>
 </ul>
 
 Qualifications/Experience
 
 
 
 <ul>
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 1&ndash;3 years of experience in an office coordinator, administrative assistant, or receptionist role
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 Exceptional organizational skills with strong attention to detail
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 Strong written and verbal communication skills; professional and personable in all interactions
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 Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets) and/or Microsoft Office
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 Ability to multitask, prioritize, and stay calm under pressure in a fast-paced environment
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 Proactive mindset &mdash; you anticipate needs and act without always being asked
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 Discretion and good judgment when handling confidential information
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 Experience supporting C-suite or senior executives
 
 
 
 </li>
 </ul>
 
 Nice-to-Haves:
 
 
 
 <ul>
 <li>
 Familiarity with tools like Slack, Zoom, Notion, or similar workplace platforms
 </li>
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 Background in consumer goods, beauty, retail, or a similarly dynamic industry
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 A genuine passion for wellness, beauty, or the Supergoop! brand
 
 
 
 </li>
 </ul>
 
 Supergoop! shines bright for you and offers employees:
 
 
 
 <ul>
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 Health &amp; Wellness: Comprehensive medical, dental, and vision insurance, prescription coverage, and free preventive care.
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 Savings &amp; Spending Accounts: Health Savings Account (HSA) with employer contributions, Flexible Spending Accounts (FSA) for healthcare, dependent care, and commuting.
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 Family Support: Fertility and family-building benefits through Kindbody (IVF, IUI, egg/sperm freezing, and more), plus caregiving support resources.
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 Mental Health &amp; Wellbeing: Access to mental health programs, financial counseling, and wellness perks through the Bennie Marketplace.
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 Income Protection: Company-paid life insurance, accidental death &amp; dismemberment (AD&amp;D), and short- and long-term disability coverage.
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 Lifestyle Perks: Commuter benefits, exclusive employee discounts through PerkSpot, and optional benefits such as pet insurance.
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 Time Off: Four weeks of accrued Paid Time Off, generous Company Holiday Schedule, Unlimited sick time, Birth(day) off, Flexible Summer Friday&rsquo;s, 2-Week Work From Anywhere @ the end of August (conclusion to Summer), Soft Office Close from Christmas - New Years
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 Future Planning: 401(k) retirement savings plan with company match.
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 Employee Perks: Portfolio Rewards and Discounts, Product Discount, Troop Supergoop! Referral Program
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 Environment: Hybrid work environment in bright and sunny offices in New York City
 
 
 
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 </ul>
 
 Starting Salary Range Based on Qualifications &amp; Experience:
 
 $70k - $80k/year + 8% bonus potential
 
 
 
 Supergoop! shines bright for you and offers US based full-time employees:
 
 
 
 <ul>
 <li>
 Comprehensive Health Benefits
 </li>
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 Generous Paid Time Off Policy
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 401k with Company Match
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 Product Discounts
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 Employee Referral Program
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 Company and Team Off-Sites
 
 
 
 </li>
 </ul>
 
 EEO Statement:
 
 
 
 Supergoop! is dedicated to hiring a diverse workplace that celebrates an inclusive culture and a sense of belonging. As an equal opportunity employer, we do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, gender expression, and sexual orientation), national origin, age, veteran status, genetic information or disability.
 
 
 
 Health and Safety Statement:
 
 
 
 The health and safety of you and the Supergoop! Team is important to us. Covid-19 vaccination will be required to work in our office.
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Office and Administrative Assistant

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