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administrative assistant contractor resource management remote

HunaTek Government Solutions

<div><h1 class="jobSectionHeader">Staff Assistant (Project Coordinator)</h1>
Location: Washington, DC, 20037
<h2 class="jobSectionHeader">Position Overview</h2>
HunaTek is seeking a Staff Assistant to fill a vacancy on our contract with Department of State, located in Washington DC. The Staff Assistant serves as a critical support resource to the Under Secretary, Special Assistants, and Senior Advisors by coordinating administrative and operational processes that advance key business needs and mission objectives. This role requires a comprehensive understanding of bureau priorities, strong judgment in managing competing demands, and the ability to facilitate seamless interagency coordination.
<div>This position is contingent upon contract award.</div>
<h2 class="jobSectionHeader">Essential Job Functions:</h2>
<h3 class="jobSectionHeader">Strategic Support &amp; Coordination</h3>
<ul><li>Serve as Staff Assistant to the Under Secretary, Special Assistants, and Senior Advisors, coordinating administrative and operational processes to advance critical business needs and mission objectives.</li>
<li>Maintain a comprehensive understanding of major current and long-term issues pursued by the bureau to provide informed support and anticipate leadership needs.</li>
<li>Exercise sound judgment in prioritizing competing demands and resolving administrative challenges both short and long term.</li>
<li>Provide backup support to process and submit time and attendance records for F/FO personnel.</li>
<li>Perform other duties as assigned.</li>
</ul><h3 class="jobSectionHeader">Interagency &amp; Departmental Liaison</h3>
<ul><li>Maintain liaison with the Office of the Secretary, Executive Secretariat (S/ES), Operations Center, Department Principals, offices of other Assistant Secretaries, and offices of Principals in other agencies to facilitate seamless coordination and information flow.</li>
<li>Coordinate with bureaus and offices to ensure deadlines are met for work tasked by S/ES and the Under Secretary, proactively addressing potential delays.</li>
<li>Advise Bureau personnel on overdue action items, upcoming deadlines, priority issues, and Department/S/ES procedures for processing documentation.</li>
</ul><h3 class="jobSectionHeader">Correspondence Management &amp; Quality Control</h3>
<ul><li>Maintain liaison with bureau offices to ensure deadlines are met for work tasked by S/ES and the Under Secretary, coordinating with the Chief of Staff, Special Assistants, and Senior Advisors to track and monitor correspondence within the F Family.</li>
<li>Determine feasibility of meeting deadlines, make necessary corrections, return documents to originators for changes, and notify originators when extensions are required.</li>
<li>Ensure all official communications to the F Under Secretary are properly and promptly handled in accordance with records requirements and Department standards.</li>
<li>Assist in preparing high volumes of correspondence, telegrams, memoranda, briefing papers, and reports for senior-level contacts at the White House NSC, DOD, DOC, DOE, DOJ, and across the Department.</li>
<li>Prepare and request briefing memoranda for meetings through the Department paper tasking system.</li>
<li>Coordinate with Special Assistants and Senior Advisors to track, monitor, and expedite correspondence within the F family bureaus.</li>
<li>Ensure the quality and timeliness of written products drafted within the F family bureaus directed to Department principals, maintaining the highest standards of professionalism.</li>
<li>Provide authoritative guidance, enforce deadlines, and review and edit all documents for the Under Secretary to ensure correct format, style, coherence, accuracy, content, and clearances.</li>
<li>Make necessary corrections or return documents to originators with clear guidance for required changes.</li>
</ul><h3 class="jobSectionHeader">Knowledge Management, Process &amp; Workflow Improvement</h3>
<ul><li>Design and implement knowledge management systems to track assignments, share information, and maintain core documentation in collaboration with F Front Office staff and other Department personnel.</li>
<li>Determine feasibility of meeting deadlines on specific documents, notify originators when extensions are required, and negotiate realistic timelines.</li>
<li>Respond promptly to inquiries from within and outside F family bureaus concerning the status, location, subject matter, and deadlines of documents and taskers.</li>
<li>Identify workflow bottlenecks and take proactive action to avoid, minimize, or eliminate processing problems in both the short and long term.</li>
</ul><h3 class="jobSectionHeader">Security &amp; Classified Information Management</h3>
<ul><li>Ensure classified materials are managed appropriately, including procedures for handling and storing SCI documents.</li>
<li>Take and transcribe notes during international, interagency, or public meetings as required.</li>
</ul><h2 class="jobSectionHeader">Skills and Qualification Required:</h2>
<ul><li>High school diploma or GED</li>
<li>Six (6) years or more work experience in international politics/foreign policy, military/defense, or security cooperation.</li>
<li>Six (6) years or more work experience in administration, travel planning, complex logistics, political-military affairs, foreign affairs, and defense security cooperation.</li>
<li>Experience working with the U.S. interagency, preferably the Department of Defense, with senior-level contacts.</li>
<li>Experience as an assistant to Senior Executive Service/Senior Foreign Service officials, including managing schedules, briefing memoranda, and travel arrangements.</li>
<li>Experience working with U.S. security cooperation, preferably Foreign Military Sales and/or export control issues.</li>
<li>Experience in State Department paper content, format, and clearance management, including knowledge management systems such as SharePoint.</li>
<li>Ability to work independently to assess priorities and manage daily coordination of details without repeated requests for guidance from supervisors.</li>
<li>Proficiency in travel management, preferably experience with E2 solutions.</li>
<li>Ability to solve problems and encourage consistent, solid performance.</li>
<li>Ability to manage multiple tasks, coordinate activities in multiple locations, act decisively in daily work, and work well in a multi-cultural team environment.</li>
<li>Strong organizational, communication, interpersonal, and computer skills.</li>
<li>Excellent English language communication skills (written and spoken).</li>
<li>Top Secret clearance</li>
</ul><div><div>About Us: 
At HunaTek, we build teams of people from all backgrounds with varying levels of experience, knowing firsthand that diversity of thought will strengthen our ability to deliver for our customers. We work hand in hand with Federal civilian and military staff, pulling together to further the interests of our nation and home and abroad.</div>
<div> 
Whenever possible, we provide opportunities for our employees to learn new skills, obtain certifications, attend industry events, and have some fun together. 
 
Our Benefits: 
We offer a comprehensive benefits package designed to make sure our employees and their families have access to good health care, are insured against catastrophic health events, can put money aside for retirement and are able to maintain a healthy work-life balance. These benefits include:</div>
<ul><li>Comprehensive medical, dental and vision</li>
<li>Long-term and short-term disability insurance and term life insurance</li>
<li>401(K) with safe harbor contribution</li>
<li>Paid time off and 11 paid holidays</li>
<li>Tuition and career development assistance</li>
<li>A selection of voluntary benefits</li>
</ul>
<div></div><div>This job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.</div>
<div></div><div>Equal opportunity employer as to all protected groups, including protected veterans and individuals with disabilities.</div></div></div>

Staff Assistant (Project Coordinator)

Bustos and Associates

Job Summary We are seeking a dedicated and skilled Medical Assistant to join our team. The ideal candidate will play a vital role in supporting our medical staff .The Medical Assistant will assist with both clinical and administrative tasks, ensuring smooth operations and effective patient management.DutiesMedical Assistant will be responsible for but not limited to the following :<ul><li>Triage patients .</li><li>Prepare medical records.</li><li>Provide clinical help and assist during medical examinations.</li><li>Optimizes patients' satisfaction, provider time , and treatment room utilization by scheduling appointments in person or by telephone.</li><li>Maintain patient records, including updating medical histories and documenting vital signs.</li><li>Provide medical administrative support by scheduling appointments, managing patient flow, and handling correspondence.</li><li>Ensure compliance with office policies and procedures while maintaining a safe and clean working environment.</li><li>As a Medical Assistant, you will be preparing for each patient visit by preparing charts and pulling notes before arrival, providing routine support alongside Doctors and medical /office staff.</li><li>Prepare and clean treatment rooms .</li><li>The ideal candidate has strong customer service skills and an interest in learning more about a working medical environment.</li><li>Assist in answering phones , perform data entry and processing.</li><li>Collects urine samples for testing.</li><li>Draws blood samples safely and sends them to the laboratory without contamination.</li></ul>Skills<ul><li>Previous experience as a Medical Assistant or in a similar role is preferred.</li><li>Knowledge of medical office procedures and medical billing.</li><li>Strong written and verbal communication skills.</li><li>Strong organizational and planning skills.</li><li>Proficiency in EMR systems .</li><li>Experience handling and conducting high amounts of calls is highly desirable.</li><li>Strong experience verifying insurance and handling prior authorizations is highly preferred.</li><li>Spanish speaking highly preferred.</li></ul>QUALIFICATIONS<ul><li>High school diploma or equivalent (Required)</li><li>BLS Certification (Required)</li><li>Certified Medical Assistant desired</li><li>Medical assisting certification(s)</li><li>Phlebotomy certification desired</li><li>Medical billing and coding experience</li><li>Excellent customer service skills</li><li>Strong attention in details</li><li>An ideal candidate would have at least one year of medical assisting or other healthcare experience, an understanding of medical terminology and medical coding/billing, and is proficient with a computer.</li></ul>ABILITY TO COMMUTE<ul><li>Washington DC</li><li>Virginia</li></ul>Job Types: Part-time, PRNPay: From $18.40 per hourWork Location: In person

Medical Assistant

Faith Foundation Northwest

Position Title: Grant Program ManagerJob Type: Part-Time, Contractor (20hr/wk August 2026-July 2027)Location: 100% remoteCompensation: $50-$65/hour, DOEAccountable to: Executive DirectorFaith Foundation Northwest helps faith communities be financially healthy for the long run by providing socially responsible investments, planned giving support, loans, and grants. This nonprofit organization grew out of the United Methodist connection in Alaska, Idaho, Oregon, and Washington. If you are ready to leverage your grant program management expertise for the benefit of faith-based nonprofits, we want to hear from you.Grant Program DescriptionFaith Foundation Northwest will issue rebates for the purchase and installation of high-efficiency electric equipment by small nonprofits across the state of Washington. These installations will benefit people who are disproportionately affected by climate change by improving climate control and indoor air quality in spaces where they receive social services. The program will maximize greenhouse gas (GHG) emission reductions by requiring electric conversions of spaces that currently use fossil fuels for heating and cooling.Eligible nonprofits that primarily benefit vulnerable populations, provide services full-time, and benefit a higher number of community members per square foot-- both on a weekly basis and as part of a community&rsquo;s emergency response plan-- will be prioritized. At least 40% of rebates under this program will be awarded to applicants located in a census tract designated 8, 9 or 10 by the Washington Department of Health&rsquo;s and/or located in a census tract identified by the Washington State Office of Financial Management&rsquo;s .Work PlanStage 1: Preparation and Promotion, August - October 2026, Executive Director and Program Manager&rsquo;s responsibility. Executive Director to recruit, hire, and train Program Manager. Program Manager to complete tribal consultations, prepare application, memorandum, and SOPs; publish and promote application; and invite priority communities to apply.Stage 2: Application, September - November 2026, Program Manager&rsquo;s responsibility with Executive Director&rsquo;s oversight. Open application period September 1 2026 - October 31 2026. Provide technical support to applicants. Coordinate with other grant administrators when applicable. Score applications, notify apparent successful applicants and reserve applicants, verify eligibility, and execute Memorandums of Agreement.Stage 3: Implementation, November 2026 - April 2027, Program Manager&rsquo;s responsibility with support from Technical Advisor and oversight by Executive Director. Top scoring applicants in implementation stage from November 1 2026 to Jan 31 2027; reserve applicants in implementation stage only if funding allows from February 1 2027 through April 30 2027. Program Manager will: recommend qualified installers upon request; verify equipment installation via video site visit; process invoices and disburse funds; execute Closeout Memorandums. Technical Advisor will review all bids to verify equipment eligibility before installation begins, and audits of equipment eligibility will be completed by Executive Director at the close of each implementation period.Stage 4: Reporting, November 2026 - July 2027, Executive Director&rsquo;s responsibility with Program Manager&rsquo;s support. Recipients submit their first utility bill after installation, along with the bill from one year prior for a like-month to like-month comparison. Reporting due on the 15th of the month following the close of each quarter. Period of performance ends June 30 2027; closeout report to be submitted by July 15 2027.Responsibilities:<ul><li>Prepare application, memorandum templates, and SOPs</li><li>Issue letters of notification to potentially impacted tribes statewide</li><li>Publish and promote application, invite priority communities to apply, and provide technical support to applicants</li><li>Coordinate with other grant administrators as needed</li><li>Score applications, notify apparent successful applicants and reserve applicants, verify eligibility, and execute Memorandums of Agreement</li><li>Coordinate with Technical Advisor to recommend qualified installers and verify equipment eligibility</li><li>Verify equipment installation via video site visit</li><li>Review invoices and forward for processing</li><li>Execute Closeout Memorandums</li><li>Manage grant budget per signed contract</li><li>Manage Grant Master Files, maintain data for each grant recipient that meets legal, auditing, and internal requirements</li><li>Communicate and collaborate with Foundation staff</li><li>Prepare and submit quarterly and closeout reports to Executive Director</li></ul>Professional Skills and Abilities<ul><li>Proven track record of successfully managing government-funded grant programs of $643,500 or more</li><li>5+ years professional experience</li><li>Detail orientated, systematic, proactive, communicative, and independent</li><li>Supportive stance toward faith-based nonprofit organizations</li><li>Ability to pass a background check</li></ul>Work EnvironmentFaith Foundation Northwest operates in Alaska, Idaho, Oregon, and Washington with a combination of local staff and remote staff. One way we stay embedded in and accountable to the communities we serve is by hiring staff and contractors from within this four-state area. This is a fully remote position. Our team collaborates via Google Docs, meets weekly via zoom, and communicates daily by group chat. Our Foundation staff&rsquo;s core values are excellence, service orientation, continuous improvement, and equity. We encourage any qualified candidate who shares these values to apply. The Foundation is an Equal Opportunity Employer with a strong commitment to Civil Rights Title VII.Pay: $50.00 - $65.00 per hourApplication Question(s):<ul><li>What was the total dollar amount of the largest grant you've ever managed?</li><li>We only hire staff and contractors from within our four-state area. Is your primary residence in Alaska, Idaho, Oregon, or Washington?</li></ul>Work Location: Remote

Grant Program Manager

Booz Allen Hamilton

<div>The Opportunity:
As a defense mission professional, you ask questions others don&rsquo;t. You understand the nuances of complex situations. You use your skills to think bigger and push further, solving complex problems. We&rsquo;re looking for an expert like you to create solutions for missions that keep our nation safe.
As a Naval Program Analyst, you&rsquo;ll bring your cross-functional DoD expertise to work on projects supporting Navy systems acquisition program offices. You&rsquo;ll apply knowledge of the acquisition process, contract management, governance structures for program milestones, decision points, phase decision reviews, statutory and regulatory information requirements and documentation, validating requirements, and resources planning and allocation. You&rsquo;ll be a t rus ted advisor to our clients, and we&rsquo;ll look to you to identify, analyze, and evaluate complex systems, policies , and processes. You&rsquo;ll guide the work we do for Navy customers and the solutions we deliver supporting the management of major defense capabilities. Further your career with us as you help solve complex design, integration, and analytical problems for the Navy.
Join us. The world can&rsquo;t wait.
You Have:
<ul><li>4+ years of experience within the DoD environment in spe cia lties such as acquisition, operations, contracting, or logistics
</li><li>Experience with Micro sof t Office 365 and applications such as Teams
</li><li>Ability to prepare Senior Executive, Flag, and Congressional-level briefs and various correspondence such as Information and Action Memos, Report to Congress, and responses to request for information
</li><li>Ability to support program milestones, decision points, phase decision reviews, Program Objective Memorandums, and Program Readiness Reviews
</li><li>Secret clearance
</li><li>Bachelor's degree
</li></ul>Nice If You Have:
<ul><li>Experience with Navy Systems Commands
</li><li>Knowledge of the resource allocation processes, program planning, budget execution, appropriation accounts and categories, spend plans, and authorization and appropriation
</li><li>Knowledge of federal or DoD contract management policies , regulations, contracting strategy types, contract types, and guidance such as FAR, DFARS, NMCARS
</li><li>Knowledge of AI tools, applications, and platforms such as GenAI.mil, Ask Sage, and ADVANA
</li><li>Possession of excellent analytical, problem-solving, research, and written and verbal communication skills
</li><li>Project Management Professional ( PMP ) Certification
</li></ul>Clearance:
Applicants selected will be subject to a security investigation and may need to meet eligibility requirements for access to classified information ; Secret clearance is required.
Compensation
At Booz Allen, we celebrate your contributions, provide you with opportunities and choices, and support your total well-being. Our offerings include health, life, disability, financial, and retirement benefits, as well as paid leave, professional development, tuition assistance, work-life programs, and dependent care. Our recognition awards program acknowledges employees for exceptional performance and superior demonstration of our values. Full-time and part-time employees working at least 20 hours a week on a regular basis are eligible to participate in Booz Allen&rsquo;s benefit programs. Individuals that do not meet the threshold are only eligible for select offerings, not inclusive of health benefits. We encourage you to learn more about our total benefits by visiting the Resource page on our Careers site and reviewing Our Employee Benefits page.
Salary at Booz Allen is determined by various factors, including but not limited to location, the individual&rsquo;s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability and organizational requirements. The projected compensation range for this position is $86,800.00 to $198,000.00 (annualized USD). The estimate displayed represents the typical salary range for this position and is just one component of Booz Allen&rsquo;s total compensation package for employees. This posting will close within 90 days from the Posting Date.
Identity Statement
As part of the hiring process, we will ask you to complete an identity verification process that leverages advanced biometrics and artificial intelligence to ensure authenticity and protect against identity fraud. You are expected to be on camera during interviews and assessments. We reserve the right to take your picture to verify your identity and prevent fraud.
Candidate AI Usage Policy
AI is a part of our daily work at Booz Allen, and we are committed to the responsible and ethical use of AI tools. However, we want to ensure a fair candidate process based on your own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) or other tools to assist with responses during interviews (whether in-person or virtual) is prohibited unless permission is explicitly provided .
Work Model
 
Our people-first culture prioritizes the benefits of collaboration, whether it occurs in person or virtually. To support engagement and effective communication, employees working virtually are generally expected to have their cameras on during meetings.
<ul><li>Remote : If this position is listed as remote, there may still be occasions when you are required to work in person at a Booz Allen or customer facility.
</li><li>Hybrid : If this position is listed as hybrid, you will be expected to work from a Booz Allen facility frequently, in alignment with leadership expectations and the needs of the role. You may also be required to work from or visit a customer facility.
</li><li>Onsite : If this position is listed as onsite, work will primarily be performed at a Booz Allen office or customer facility, where employees will collaborate directly with colleagues and customers as required by the role.
</li></ul>Commitment to Non-Discrimination
All qualified applicants will receive consideration for employment without regard to disability, status as a protected veteran or any other status protected by applicable federal, state, local, or international law.</div>

Naval Program Analyst

R&P Technologies

<div>Overview:
<div>
R&amp;P is looking for a senior level Business Financial Analyst (BFM) who wants to join our team. We are a mid-sized defense contractor providing Business Financial Management, Engineering, Logistics, Program Management and Technical Services to government clients. We are seeking a qualified candidate to provide direct support to the U.S. Maritime Administration (MARAD) in support of the Vessel Acquisition Manager (VAM) legacy as well as new contract activities. The successful candidate will work closely with the Program Manager, Contracting Officer's Representatives (CORs), financial management and contractor team to ensure accurate financial planning, execution, and stewardship of appropriated funds throughout the acquisition lifecycle.</div>
Responsibilities:
<ul><li>Provide comprehensive business financial management support for the VAM 1.0 and 2.0 acquisition programs.</li><li>
Monitor contract funding, obligations, expenditures, burn rates, and remaining balances across multiple task orders and contracts.</li><li>
Develop and maintain detailed financial tracking tools, obligation plans, spend plans, and funding execution reports.</li><li>
Analyze financial performance and identify potential funding shortfalls, underruns, or execution risks.</li><li>
Support development of annual and multi-year program budgets.</li><li>
Prepare budget exhibits, financial status reports, executive dashboards, and briefing materials for MARAD leadership.</li><li>
Reconcile commitments, obligations, expenditures, and available balances using applicable Federal financial management systems.</li><li>
Coordinate with Contracting Officers regarding funding modifications, incremental funding actions, de-obligations, and contract closeout activities.</li><li>
Support acquisition planning by validating funding availability for new contract actions and modifications.</li><li>
Perform financial forecasting and develop estimates for future contract requirements.</li><li>
Track appropriations, reimbursable funding, and execution against approved spend plans.</li><li>
Support responses to internal and external data calls, audits, and financial reviews.</li></ul>
Qualifications:
<ul><li>Bachelor&rsquo;s degree in Business Administration, Finance, Accounting, Economics, Public Administration, or related discipline.</li><li>
Minimum of 10 years of Federal budget or business financial management experience.</li><li>
Experience supporting major Federal acquisition programs.</li><li>
Experience supporting the U.S. Maritime Administration, the U.S. Department of Transportation, or other Federal civilian agencies. (Preferred)</li><li>
Strong analytical and quantitative skills.</li><li>
Advanced Microsoft Excel proficiency, including pivot tables, financial modeling, and dashboard development.</li><li>
SECRET Clearance or the ability to obtain one</li></ul>
EEO Statement:
<div>
R&amp;P Technologies provides equal opportunity for all persons and prohibits discrimination in employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability (including pregnancy, childbirth or related medical conditions), veteran or marital status, or any other factor prohibited by law. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leave, compensation, and training.</div><div></div><div> 
R&amp;P maintains an Affirmative Action Plan to establish fair access to employment opportunities and to create a work community that is an accurate reflection of the qualified workforce. Due to security clearance requirements, U.S. citizenship is required for most positions</div>
Salary:
<div>
R&amp;P offers a highly competitive compensation package that includes contributions towards health insurance, 401(k) matching, and other non-salary benefits. Exact salary will be commensurate with experience and qualifications.</div></div>

Senior Business Financial Management (BFM) Analyst

Integrated Finance & Accounting Solutions (IFAS)

<div>
 
 Essential Job Functions: (what will the candidate do on the job):
 
 
 
 
 Responsibilities
 
 
 
 The Financial Specialist serves as a key personnel resource responsible for providing federal financial management, accounting, and budget analysis support. The candidate must be able to fluently read, write, speak, and understand the English language. Specific responsibilities include:
 
 
 <ul>
 <li>
 Process, track, and report financial transactions using DHS financial systems, including the Federal Financial Management System (FFMS) and FileOnQ/Webview
 </li>
 <li>
 Analyze complex financial data, prepare reconciliations, and generate accurate financial reports in compliance with federal requirements
 </li>
 <li>
 Support budget formulation, execution, and monitoring, including providing recommendations for resource allocation and financial planning
 </li>
 <li>
 Apply strong knowledge of federal financial regulations, OMB circulars, and DHS-specific financial policies and procedures
 </li>
 <li>
 Extract, manipulate, and interpret data from FFMS and FileOnQ/Webview using MS Excel and other financial management tools
 </li>
 <li>
 Present and explain financial information, investment information, and financial plans clearly to senior leadership and stakeholders
 </li>
 <li>
 Apply familiarity with finance and statistical analysis software to support financial analysis activities
 </li>
 <li>
 Apply knowledge of INVEST, ACEIT, and Life Cycle Cost Estimates (LCCEs) to support financial planning and analysis
 </li>
 <li>
 Manage multiple priorities with strong attention to detail and organizational skills in a fast-paced environment
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <li>
 Required:
 </li>
 <ul>
 <li>
 Bachelor's degree in Accounting, Finance, Business Administration, or a related field from an accredited university
 </li>
 <li>
 Minimum three (3) years of relevant and recent progressive experience in federal financial management, accounting, or budget analysis
 </li>
 <li>
 Must be eligible to obtain DHS Public Trust security clearance.
 
 
 </li>
 </ul>
 
 Preferred
 
 
 
 <ul>
 <li>
 Advanced degree or professional certification such as CPA or CGFM
 </li>
 <li>
 Experience within DHS or other federal agencies
 </li>
 <li>
 Expertise in using DHS financial systems, including FFMS and FileOnQ/Webview, for processing, tracking, and reporting financial transactions
 </li>
 <li>
 Strong knowledge of federal financial regulations, OMB circulars, and DHS-specific financial policies and procedures
 </li>
 <li>
 Proven ability to analyze complex financial data, prepare reconciliations, and generate accurate financial reports in compliance with federal requirements
 </li>
 <li>
 Experience with budget formulation, execution, and monitoring, including the ability to provide recommendations for resource allocation and financial planning
 </li>
 <li>
 Proficiency in Microsoft Excel and other financial management tools, including ability to extract, manipulate, and interpret data from FFMS and FileOnQ/Webview
 </li>
 <li>
 Excellent communication skills, with the ability to present financial information clearly to senior leadership and stakeholders
 </li>
 <li>
 Strong attention to detail, organizational skills, and ability to manage multiple priorities in a fast-paced environment
 </li>
 <li>
 Familiarity with finance and statistical analysis software
 </li>
 <li>
 Ability to present and explain investment information and financial plans
 </li>
 <li>
 Knowledge of INVEST, ACEIT, and LCCEs
 </li>
 <li>
 Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
 </li>
 <li>
 Ability to communicate effectively, both orally and in writing
 </li>
 </ul>
</div>

Financial Specialist

One Medical

<div><div><div>About Us
</div>
<div>One Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone involved - from patients and providers to employers and health networks. Our seamless in-office and 24/7 virtual care services, on-site labs, and programs for preventive care, chronic care management, common illnesses and mental health concerns have been delighting people for the past fifteen years.

In February 2023 we marked a milestone when One Medical joined Amazon. Together, we look to deliver exceptional health care to more consumers, employers, care team members, and health networks to achieve better health outcomes. As we continue to grow and seek to impact more lives, we're building a diverse, driven and empathetic team, while working hard to cultivate an environment where everyone can thrive.
</div></div>
The Opportunity

As a One Medical Phlebotomist/Front Desk (internally known as Lab Services Specialist/Member Support Specialist) team member at one of our offices you'll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services. You will be an ambassador for patients, with a mastery of human connection and a strong drive for service. You will remove barriers to care, resulting in a truly exceptional in-office patient experience. You are the steward of the space and ensure the look and feel of the office lobby are on brand with the One Medical experience. You will be the first point of contact for our patients, as well as provide any other support as requested by the Practice Coordinator, Operations Manager, or providers.

You are a strong team player and use your innovative problem solving skills to tackle various tasks and challenges. You combine excellent specimen collection technique with tactful interpersonal skills during every interaction with your patients, at both the front desk and in the lab. You have a strong grasp of verbal and written communication. You are able to identify opportunities and deliver on customer-centric solutions while using empathy, focus, and compassion in all interactions with patients and teammates. You bring self-awareness to your daily work to utilize your strengths and develop your areas of opportunity. You thrive in cultures that focus on feedback and growth and are nimble in their approach to respond to the needs of the patients and team. You have an unwavering drive to help and serve others and create amazing moments for our members and teammates. If this sounds like you, we would love to connect.

What you'll likely work on:
<ul>
<li>Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary</li>
<li>Provide best in class venipuncture services on a population ranging from pediatrics to geriatrics, depending on the office location</li>
<li>Perform and assist with extended scope duties such as, but not limited to non-blood specimen collection, EKGs/ECGs, vitals, ear lavages, vaccines, PPD tests, and swabs</li>
<li>Maintain high standards of in-office care through proper specimen labeling, handling and processing, inventory upkeep, and tool sterilization</li>
<li>Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting</li>
<li>All front of house duties including check in/check out, insurance verification, printing/paperwork tasks, prepping tests, tasking to service level expectations etc</li>
<li>Contribute to team development through rounding, attending team huddles, participating in team problem solving, supporting in office providers with ad hoc asks, etc.</li>
<li>Perform opening and closing duties/daily office upkeep as required, including maintaining the look and feel of both patient and employee facing spaces, restocking supplies, and organization</li>
<li>Master our technology suite including, but not limited to Slack, G-suite, Zoom, Circulation, RingCentral, and our Electronic Medical Record System, in order to interact with team members and complete daily work</li>
</ul>
These responsibilities are intended to describe the general nature and level of work being performed by personnel assigned to this job classification. They are not to be construed as an exhaustive list of job duties performed by personnel in this classification. Other job related duties may be assigned by management.

What you'll need:
<ul>
<li>At least 6 months of relevant experience as a Medical Assistant or Phlebotomist outside of a training/externship environment</li>
<li>Strong customer service skills, including ability to establish and maintain effective customer relationships and deliver customer-centric solutions</li>
<li>A High School Diploma or equivalent</li>
<li>Proficiency in computer technology such as typing, navigating the internet and using multiple software systems simultaneously</li>
<li>Experience working on collaborative, diverse, multi-disciplinary teams (additional experience with remote teams a plus)</li>
<li>A proven ability to display confidence and instill trust during the collection process while delivering individualized, human-centered, customer-focused care</li>
<li>A proven track record of persisting through change, consistently stepping up to take action on challenges, and learning quickly and effectively when faced with new situations or tasks</li>
</ul>
Competitive salary: the range for this role is $22.75 to $24.75 per hour based on a standard full-time schedule. Total compensation packages may be based on factors unique to particular candidates, such as skill sets, depth of experience, and work location. The total compensation package for this position may also include benefits.

This is a full time role (40 hours/week) with 8 hour shifts generally taking place between 7am-7pm based at one of our office locations in Washington, DC.<div>
One Medical offers a robust benefits package designed to aid your health and wellness. All regular team members working 24+ hours per week and their dependents are eligible for benefits starting on the team member's date of hire:

Taking care of you today
<ul>
<li>Paid sabbatical for every five years of service</li>
<li>Free One Medical memberships for yourself, your friends and family</li>
<li>Employee Assistance Program - Free confidential services for team members who need help with stress, anxiety, financial planning, and legal issues</li>
<li>Competitive Medical, Dental and Vision plans</li>
<li>Pre-Tax commuter benefits</li>
<li>PTO cash outs - Option to cash out up to 40 accrued hours per year</li>
</ul>
Protecting your future for you and your family
<ul>
<li>401K match</li>
<li>Credit towards emergency childcare</li>
<li>Company paid maternity and paternity leave</li>
<li>Paid Life Insurance - One Medical pays 100% of the cost of Basic Life Insurance</li>
<li>Disability insurance - One Medical pays 100% of the cost of Short Term and Long Term Disability Insurance</li>
</ul>
In addition to the comprehensive benefits package outlined above, practicing clinicians also receive
<ul>
<li>Malpractice Insurance - Malpractice fees to insure your practice at One Medical is covered 100%.</li>
<li>UpToDate Subscription - An evidence-based clinical research tool</li>
<li>Continuing Medical Education (CME) - Receive an annual stipend for continuing medical education</li>
<li>Rounds - Providers end patient care one hour early each week to participate in this shared learning experience</li>
<li>Discounted rate to attend One Medical's Annual REAL primary care conference</li>
</ul>
One Medical is an equal opportunity employer, and we encourage qualified applicants of every background, ability, and life experience to contact us about appropriate employment opportunities. 
 
One Medical participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster for additional information.</div></div>

Phlebotomist/Front Desk

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