administrative assistant contractor (resource management)-remote

booking & reservations coordinator (remote) | training provided

administrative assistant contractor (resource management)-remote Jobs in Washington

booking & reservations coordinator (remote) | training provided Jobs in Washington

client success representative (remote) Jobs in Washington

client success representative (remote)

finance data analyst - remote Jobs in Washington

finance data analyst - remote

front desk agent

booking reservations coordinator remote training provided

Aisle & Abroad

<div>
 
 Position Overview
 
 
 We are currently seeking a dependable and detail-oriented
 
 Booking &amp; Reservations Coordinator
 
 to support scheduling and reservation coordination. This role focuses on assisting with booking requests, organizing details, and ensuring all arrangements are handled accurately and efficiently.
 
 
 This is a fully remote position ideal for individuals who are organized, responsive, and enjoy working in a structured, client-focused environment.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Assist with coordinating bookings, reservations, and scheduling requests
 </li>
 <li>
 Gather and organize client information and preferences
 </li>
 <li>
 Review reservation details to ensure accuracy and completeness
 </li>
 <li>
 Communicate confirmations, updates, and follow-ups in a timely manner
 </li>
 <li>
 Maintain organized records of bookings and client interactions
 </li>
 <li>
 Support a smooth and efficient coordination process from start to finish
 
 
 
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Strong organizational and multitasking skills
 </li>
 <li>
 Clear and professional communication abilities
 </li>
 <li>
 Ability to work independently in a remote environment
 </li>
 <li>
 Detail-oriented with strong follow-through
 </li>
 <li>
 Comfortable using email, online systems, and scheduling tools
 
 
 
 
 
 </li>
 </ul>
 
 Preferred (Not Required)
 
 
 
 <ul>
 <li>
 Experience in customer service, administrative support, or coordination roles
 </li>
 <li>
 Interest in travel, hospitality, or event-related services
 
 
 
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 Flexible remote work environment
 </li>
 <li>
 Structured onboarding and ongoing guidance
 </li>
 <li>
 Opportunities for growth based on performance
 </li>
 <li>
 Supportive and collaborative team setting
 
 
 
 
 
 </li>
 </ul>
 
 Work Environment
 
 
 This is a remote role requiring a reliable internet connection and the ability to stay organized and productive in a virtual workspace.
 
 
 
 Apply Today
 
 
 If you enjoy coordinating details, assisting with reservations, and working in a flexible remote environment, we encourage you to apply.
 
 
 We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
</div>

Booking & Reservations Coordinator (Remote) | Training Provided

Auberge Collection

<div>Company Description 
Located in the idyllic town of Washington in Connecticut, Mayflower Inn &amp; Spa is an exquisite country retreat, nestled in 58 acres of beautifully landscaped gardens and woodland. Just two hours&rsquo; drive from New York City, it is renowned as one of northeast America&rsquo;s most distinguished luxury hideaways. Memories are made easily when you stay at our boutique hotel in Litchfield County, a portal to a simpler time, where the definitive measure of the good life is in soul-stirring moments rooted in the idyllic countryside. 
Job Description 
Join our team as a Spa Concierge. You will be responsible for creating Spa experiences for our guests, providing recommendations for Spa services, Experiences, and Wellness activities with the highest standards of professionalism, creating a warm, relaxing, and healing environment, ensuring that the guest experience exceeds expectations.<ul><li>
Warmly welcome all guests and strive to provide exceptional service.</li><li>
Be able to communicate professionally and effectively in the languages used in the Spa.</li><li>
Be fully knowledgeable about all treatments currently offered in the Spa Service Menu and any promotions or offers at any given time.</li><li>
Be fully familiar with the product lines used in the Spa for retail and professional use, and be fully capable of providing guidance and recommendations to our customers on products that benefit retail sales.</li><li>
Process all spa service reservations from pre-arrival contact and booking to final room charge and perform other administrative tasks and reports as needed.</li><li>
Manage daily reservations, ensuring that the workload is evenly distributed among the massage therapists according to the balance.</li><li>
Ensure that Therapists are fully aware of any special indications or contraindications so that the Spa service is tailored to meet the specific needs of our guests as described in their medical consultation form.</li><li>
Ensure that all guest feedback and reviews are communicated to the Spa Management for quick follow-up.</li><li>
Take care of the assigned areas and treatment rooms, ensuring they are prepared according to the specific standard and maintain them clean and organized at all times.</li><li>
Keep the Spa Boutique clean and organized.</li></ul> 

Qualifications 
<ul><li>
Preferably two years of experience in a high-end Spa or luxury hotel.</li><li>
Proficiency in Google Suite and prior knowledge of Spa services preferred.</li><li>
Advanced English, both spoken and written.</li><li>
Able to work flexible hours, including weekends and holidays, depending on the department's needs.</li><li>
Minimum education level: Secondary school.</li></ul> 

Additional Information 
Auberge Resorts Collection is a portfolio of extraordinary hotels, resorts, residences, and private clubs. While each property is unique, all share a crafted approach to luxury and bring the soul of the locale to life through captivating design, exceptional cuisine and spas, and gracious yet unobtrusive service. With hotels and resorts across three continents, Auberge invites guests to create unforgettable stories in some of the world&rsquo;s most desirable destinations. Please visit aubergeresorts.com to learn more about our Collection. Follow us on Instagram, TikTok, Linkedin, Facebook and Pinterest: @AubergeResorts and #AlwaysAuberge.<div></div>
MFI Operations LLC is an Equal Opportunity Employer, M/F/D/V. MFI Operations LLC provides equal employment opportunities (EEO) to all team members and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, MFI Operations LLC complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.</div>

Spa Concierge (Front Desk)

Classet

<div>
 Chronic Care Staffing is Hiring a Remote Care Coordinator (CMA/RMA) ? PST or MST Only!
 
 
 
 Location:
 
 Remote (Work From Home ? Must Reside in PST or MST Time Zone)
 
 
 
 Pay Range:
 
 $18.00 ? $21.00 per hour
 
 
 
 Employment Type:
 
 Full-Time
 
 
 
 Schedule:
 
 Monday?Friday (No Weekend Work)
 
 
 
 Employer:
 
 Chronic Care Staffing (CCS)
 
 
 
 Overview
 
 
 
 Chronic Care Staffing (CCS) is seeking a compassionate and detail-oriented
 
 Remote Care Coordinator (CMA/RMA)
 
 to join our chronic care management team. This role is ideal for certified medical assistants who thrive in a virtual care environment and enjoy supporting patients managing chronic conditions.
 
 
 As a Care Coordinator, you will serve as a consistent point of contact for patients, providing outreach, education, care coordination, and documentation ? all within a HIPAA-compliant remote setting.
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Conduct monthly Chronic Care Management (CCM) outreach calls and verbal enrollments
 </li>
 <li>
 Perform health risk assessments and assist with Transitional Care Management services
 </li>
 <li>
 Support Remote Patient Monitoring (RPM) programs and chronic condition tracking
 </li>
 <li>
 Communicate with patients and families regarding medications, diagnoses, and care plans
 </li>
 <li>
 Collaborate with physicians and healthcare teams to ensure coordinated care delivery
 </li>
 <li>
 Promote adherence to individualized care plans and patient education goals
 </li>
 <li>
 Connect patients with appropriate community resources when needed
 </li>
 <li>
 Maintain accurate documentation in EHR systems and meet call volume expectations
 </li>
 <li>
 Ensure compliance with CMS guidelines and CCS quality standards
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 Required Qualifications
 
 
 <ul>
 <li>
 Must live in PST or MST time zone
 </li>
 <li>
 Active, unencumbered CMA or RMA certification
 </li>
 <li>
 Current BLS certification
 </li>
 <li>
 Recent experience in a clinical, care coordination, or CCM setting
 </li>
 <li>
 High proficiency in EHR systems
 </li>
 <li>
 Proficiency in Google Suite
 </li>
 <li>
 Strong clinical reasoning, critical thinking, and problem-solving skills
 </li>
 <li>
 Excellent verbal and written communication skills
 </li>
 <li>
 Ability to work independently in a HIPAA-compliant home office environment
 
 
 </li>
 </ul>
 
 Preferred Qualifications (Nice To Have)
 
 
 
 <ul>
 <li>
 Prior experience in care coordination, chronic care management, transitional care, or remote patient monitoring
 </li>
 <li>
 Familiarity with community resource navigation
 </li>
 <li>
 Experience educating patients and families about chronic conditions and medications
 </li>
 <li>
 Background in quality measures, reporting, or CMS compliance
 </li>
 <li>
 Demonstrated ability to succeed in a remote team-based environment
 </li>
 <li>
 Additional coursework or certification related to care or case management
 
 
 </li>
 </ul>
 Home Office Requirements
 
 
 <ul>
 <li>
 HIPAA-compliant, distraction-free workspace with a locking door
 </li>
 <li>
 High-speed internet connection
 </li>
 <li>
 CCS-approved computer setup with dual monitors
 
 
 </li>
 </ul>
 
 Benefits
 
 
 
 <ul>
 <li>
 Paid Time Off (PTO) with incremental increases
 </li>
 <li>
 Health, Dental &amp; Vision Coverage
 </li>
 <li>
 401(k) Retirement Plan
 </li>
 <li>
 Life and Long-Term Disability (LTD) Benefits
 </li>
 <li>
 On-the-Job Training
 </li>
 <li>
 Growth and Advancement Opportunities
 </li>
 <li>
 No Weekend Work
 </li>
 </ul>
</div>

Remote Care Coordinator (CMA/RMA) - PST or MST

CWS Corporate Housing

<div></div><div><div>Temporary Living.
Lasting Impressions.<div> 
A corporate apartment is rented to an individual or company for a short-term length of time. Corporate apartments are utilized for various reasons, including relocation, temporary job assignments, individuals in between homes or that have been displaced from their homes due to natural disasters.</div><div></div><div> 
Part of our vision to create an extraordinary experience and fulfilling the interim housing needs of our clients in Personalized, Innovative, and Dedicated way.</div><div></div><div> 
Why Work for CWS Corporate Housing?<div>
CWS Corporate Housing offers comprehensive benefits (medical, dental, health savings account, 401(k), life insurance, Employee Assistance Program, Short-Term and Long-Term Disability), professional development, and a supportive environment. Paid holidays with your birthday as a holiday, fitness reimbursement, and so much more. Our unique BRIDGE program is designed to recognize volunteerism and encourage growth, leadership, creativity, and community involvement amongst our teams and to give back.</div></div><div>
Job: Guests Services Coordinator
</div><div>FLSA Status: Hourly, Non-Exempt</div><div>
Position Reports to: Area Manager</div><div>
Work Location: Washington, DC</div><div>
Positions Supervised: None</div><div></div><div> 
Responsibilities: The Guest Services Coordinator serves as an essential point of contact for current and potential clients seeking corporate housing need(s) within the region. The primary purpose of this role is to provide sales support to clients by preparing pricing and availability, facilitating new lease paperwork, and ensuring the highest level of customer satisfaction.
</div><ul><li>Provide pricing and availability options while maximizing margins, including finding creative and innovative solutions to book a lead.
</li><li>Understand and learn each corporate apartment unit location, property amenities, directions for arrival, floor plans, and any other necessary knowledge to meet client needs</li><li>
Establish and maintain relationships with clients and properties</li><li>
Ensure clients meet pre-screening qualifications prior to move-in.</li><li>
Facilitate new client lease paperwork and ensure that the corporate apartment is ready for guest move-in</li><li>
Review corporate apartment reservation status daily to determine availability status</li><li>
Identify the vacant units that have highest priority to be leased for maximum profit</li><li>
Maintain accurate and current information in electronic files for client and supply partners, and apartment communities</li><li>
Complete timely and accurate data-entry into the company systems</li><li>
Distribute leads to preferred locator in the event that client does not meet qualifications</li><li>
Respond to client inquiries with a focus on booking as many leases as possible without jeopardizing the highest level of customer service to each guest</li><li>
Answer client questions related to pricing and corporate apartment options.</li><li>
Respond to and prevent customer service issues as they arise</li><li>
Call guests before arrival to answer any last-minute questions and/or provide any additional amenities</li><li>
Respond to customer questions regarding properties, move-in/out procedures</li><li>
Act as a liaison between the area market, Business Development Associates, and Client Services team members.</li><li>
Conduct 24-hour follow-up call with each guest</li><li>
Communicate to the guest that the work order has been completed</li><li>
Follow up with clients&rsquo; issues after issue has been resolved</li><li>
Monitor all existing client work orders to ensure that requests will be completed on schedule, communicate any delays in client work orders, and update with any add on requests for guest needs</li><li>
Communicate with the Home Services department/supply chain partners</li><li>
Perform monthly marketing duties as assigned by the area manager</li></ul><div>
Hours Worked: Monday-Friday: 8:30am-5:30pm</div><div>
Education/Certification: High School diploma or GED or equivalent</div><div>
Experience Preferred: Background in customer service experience, property maintenance management, or in corporate housing is a plus. Computer proficient, particularly in Microsoft Outlook and Word, Smart phone technology.</div><div>
Requirement: Ability to pass background, drug and driving record check annually, as per company policy and guidelines. Must maintain a valid and unexpired driver&rsquo;s license that meets company driving standards and maintain current automobile insurance and registration.</div><div></div> 
CWS Corporate Housing is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.</div> 
Monday - Friday 
8:30am - 5:30pm</div>

Guest Service Coordinator

Howard University

<div>The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff &ldquo;for fit&rdquo; makes significant contributions to Howard University&rsquo;s overall mission.
At Howard University, we prioritize well-being and professional growth.
Here is what we offer:<ul><li>
Health &amp; Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support</li><li>
Work-Life Balance: PTO, paid holidays, flexible work arrangements</li><li>
Financial Wellness: Competitive salary, 403(b) with company match</li><li>
Professional Development: Ongoing training, tuition reimbursement, and career advancement paths</li><li>
Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture</li></ul> 
Join Howard University and thrive with us!
https://hr.howard.edu/benefits-wellness
As part of Howard University&rsquo;s newly-launched Institute for Advanced Study (HIAS), The Emancipator is an award-winning nonprofit digital magazine that reimagines the nation&rsquo;s first abolitionist newspapers for a new day. Our mission, like those who came before us, is to leverage the power of journalism to turn public opinion against racist policies and ideas. We expose the history, harms, and pervasiveness of racial inequity and injustice in all aspects of life, and explore solutions for its abolition. From health disparities, the wealth gap, climate inequality and police violence to racism experienced by those throughout the world, The Emancipator confronts the biggest racial justice issues of our time.
JOB PURPOSE:
As a key member of The Emancipator&rsquo;s editorial team, the Video Editor is responsible for taking lead on the news organization&rsquo;s daily and in-depth multimedia news coverage ensuring we &ldquo;stay in the conversation&rdquo; with mission-focused video and audio content that is sharp, timely, relevant, fast, deftly researched, vetted, and well crafted. The Video Editor is a multimedia producer who can nimbly report, script, shoot, edit, and produce timely video and audio content for our social media channels, newsletter, and website. This person has the vision and skill to take the lead on short and longer-form video and audio content. The Video Editor reports directly to the Managing Editor. This position is funded by a one-year grant, with the possibility of renewal.
SUPERVISORY AUTHORITY: 
While this role has no direct supervisory authority, the Video Editor will be asked to help mentor student interns and/or student employees. This role may be asked to serve as lead on projects related to helping promote The Emancipator&rsquo;s editorial mission and goals.
NATURE AND SCOPE: 
This position will interact with faculty, staff, students, and internal and external contacts.
PRINCIPAL ACCOUNTABILITIES: 
Newsroom:<ul><li>
Collaborate with The Emancipator team on editorial matters</li><li>
Ensure the confidentiality and preservation of sensitive information</li><li>
Adhere to newsroom operational structure and editorial workflows</li><li>
Attend newsroom meetings and events as well as those conducted by HIAS more broadly where required and as needed</li><li>
Utilize editorial support services such as webpage hosting, photos, videos, Slack, and social media</li></ul>
Editorial:<ul><li>
Serve as a collegial, professional, and efficient newsroom presence</li><li>
Support the strategic editorial coverage plan and execution</li><li>
Adhere to the publishing calendar and cadence</li><li>
Pitch timely, relevant, mission-aligned content</li><li>
Lead researching, reporting, scripting, booking, shooting, editing, and producing timely daily social video and audio content</li><li>
Lead researching, reporting, scripting, booking, shooting, editing, and producing short and longer-form multimedia content</li><li>
 Coordinate and collaborate with the Managing Editor on identifying freelance multimedia journalists as needed.</li><li>
Coordinate and collaborate with editorial team members on producing daily, short and longer-form multimedia content, and live event coverage</li><li>
Track and inform leadership of multimedia performance metrics and incorporate the findings to further audience impact, growth, and reach.</li></ul>
Collaboration and Communication:<ul><li>
Collaborate with team members and contribute to group projects.</li><li>
Support correspondents and freelancers by offering feedback on best multimedia journalism practices</li><li>
Help maintain a collegial and professional newsroom environment</li><li>
Coordinate with other departments or external partners when necessary and directed</li><li>
Communicate collegially, clearly and effectively, both in writing and verbally</li></ul>
Professional Development and Media Appearances:<ul><li>
Collaborate with the Editor-In-Chief and Managing Editor on the pursuit of and attendance at professional development opportunities such as conferences, lectures, and speaking engagements</li><li>
Collaborate with the Editor-In-Chief and Managing Editor, and where applicable, Howard University public relations office, on media engagement</li></ul>
CORE COMPETENCIES:
Technical Proficiency:<ul><li>
Highly skilled in multimedia production including researching, reporting, scripting, booking, shooting, editing, and production of social video, short and longer-form multimedia content</li><li>
Proficient in CMS, news analytics tools, social media platforms, video, audio, and photo editing tools and databases</li><li>
Skilled in navigating government, public records, and archival databases</li></ul>
Attention to Detail:<ul><li>
Sharp and highly experienced news judgment</li><li>
Meticulous in handling and publishing editorial content</li><li>
Diligent in producing accurate, timely, well reported, vetted, and sourced news content</li></ul>
Organizational Skills:<ul><li>
Effectively manage time to meet project deadlines</li><li>
Handle multiple tasks and adjust priorities based on project needs</li></ul>
Analytical Thinking:<ul><li>
Offer solutions to editorial and organizational challenges</li><li>
Adhere to newsroom best practices</li></ul>
Communication Skills:<ul><li>
Clear and effective written and verbal communication</li><li>
Provide instructions and feedback to freelancers, students, or junior staff</li></ul>
Collaborative Skills:<ul><li>
Work well within a team and contribute to group projects</li><li>
Ability to &ldquo;manage up&rdquo; with higher level leadership</li></ul>
Adaptability:<ul><li>
Flexibly adapt to new technologies and methods</li><li>
Continuously learn and seek professional development</li><li>
Handle multiple tasks and adjust priorities as needed</li></ul>
Project Management:<ul><li>
Oversee content from inception to completion</li><li>
Track progress and report on outcomes</li></ul> 
MINIMUM REQUIREMENTS:<ul><li>
Based in the Washington D.C. metro area.</li><li>
Education: Bachelor&rsquo;s Degree or higher</li><li>
Minimum 5 years of multimedia newsroom experience</li><li>
Demonstrated reporting on race and justice editorial content</li><li>
Demonstrated ability to participate on teams of varied sizes&ndash;including those that include freelancers/contributors</li><li>
Demonstrated knowledge of and experience in directly producing multimedia content including, but not limited to federal politics and policy coverage, breaking and timely news, in-depth and investigative work, and cultural reporting.
</li><li>Demonstrated experience producing journalism within newsroom settings</li><li>
Knowledge of digital publishing protocols and analytics
</li><li>Experience with CMS and digital editing software</li><li>
Strong attention to detail and organization accuracy with recordkeeping</li><li>
Troubleshooting and problem-solving expertise</li><li>
Demonstrated initiative to work self-directed yet with a collaborative style</li><li>
Strong verbal and written communications skills</li></ul>
Compliance Salary Range Disclosure
Expected Salary: $70,000
Compliance Salary Range Disclosure
Compensation Range: $60,000 - $70,000</div>

Video Editor

Planned Parenthood

Why Planned Parenthood?
 
Working at Planned Parenthood Great Northwest, Hawai’i, Alaska, Indiana, Kentucky is more than a job. It provides the opportunity to contribute to our powerful mission and perform meaningful work.
 
In healthcare services, this means a commitment to providing the absolute best in patient care and education. Our exceptional health center staff drives our mission forward by upholding our acclaimed customer service & confidentiality standards, and working to create a safe, judgement-free space for anyone seeking Planned Parenthood services.
 
About our HR Operations Specialist position
 
The HR Operations Coordinator supports the day-to-day execution of human resources operations by ensuring accurate administrative processes, compliant recordkeeping, and consistent coordination across HR systems. This position serves as a critical operational support to payroll processing, employee data management, and HR compliance activities, and serves as the initial point of support for human resources related support tickets.
 The HR Operations Coordinator is highly detail-oriented, process driven, and trusted to handle highly confidential information with discretion. This role backs up payroll functions, audits and reporting, and ensures HR documentation is accurate, complete, compliant and well maintained in accordance with legal and organizational requirements.
 
What will you be doing!
 
Key Responsibilities: 
Payroll, Timekeeping Support & Backup
 <ul>
<li>Serve as back up for bi-weekly payroll processing, ensuring accuracy and timelines when Payroll Specialist is unavailable.</li>
<li>Update employee payroll records and perform calculations, including but not limited to: rate of pay, bonuses and other forms of compensation, union dues, time-of-balances, final payouts.</li>
<li>Assist with resolving discrepancies in coordination with Payroll Specialist and managers.</li>
<li>Collaborate with the Payroll Specialist and Benefit Specialist to ensure accurate employee including timesheets, tax withholdings and benefit deductions.</li>
<li>Run payroll and union reports on a monthly and/or quarterly cadence, as applicable, and distribute to internal stakeholder(s).</li>
</ul>
HR Operations & Administrative
 <ul>
<li>Serve as the primary coordinator for HR operational processes including onboarding, offboarding, employee status changes and personnel file maintenance.</li>
<li>Conduct and coordinate the I-9 verification process including timely completion, document review, reverification, record retention and monthly audit.</li>
<li>Maintain accurate and up-to-date employee records in the HRIS and personnel files in compliance with record retention and accreditation requirements.</li>
<li>Prepare HR correspondence, reports, and documentation as needed.</li>
<li>Coordinate and create the internal HR newsletter including drafting content, gathering updates from HR and leadership, and employee resources in a clear and engaging format.</li>
<li>Send new hires Acclimation Survey and separating employees Exit Interview.</li>
<li>Facilitate employee recognition initiatives, including coordinating recognition activities, tracking milestones, and supporting engagement and morale efforts across the organization.</li>
<li>Organize and track HR related invoices for review and approval.</li>
<li>Other duties as assigned.</li>
</ul>
Employee Support & HR Ticket Requests
 <ul>
<li>Monitor and respond to incoming HR Tier 1 support requests via the HR ticketing system and shared inbox.</li>
<li>Route requests to appropriate HR teams members and track resolution timelines.</li>
<li>Identifying recurring issues and escalate to HR leadership, as needed.</li>
</ul>
Minimum Qualifications: 
<ul>
<li>High School Diploma, GED, or equivalent.</li>
<li>A minimum of 2 years of directly related experience.</li>
</ul>
Preferred Qualifications: 
<ul>
<li>Experience with Dayforce</li>
</ul>
Salary Range: 
Hawaii: $23.99 - $ 39.98 hourly
 Alaska: $25.32 - $42.20
 Indiana, Kentucky, Idaho: $22.65 - $37.76
 Washington: $26.65 - $44.42
 
Position Type: 
Full-time
 This position is a union position.
 
Benefits Eligibility: 
This position is eligible for PPGNHAIK benefits. As part of our total compensation, we provide a comprehensive benefits plan including medical, dental and vision plans, retirement, paid time off, short and long-term disability and life insurance. For additional information about our benefits program, please send an email to hre.contacts@ppgnhaik.org.
 
Other Information: 
All new hires are strongly recommended to have the COVID-19 vaccination, including boosters. All new hires hired between September and April must present proof of receiving a current flu shot.
 What we expect from you.
 <ul>
<li>That you adhere to our code of conduct, policies, procedures, and protocols.</li>
<li>That you always demonstrate a high degree of professionalism.</li>
<li>That you always support and model our customer service standards.</li>
<li>That you value continuous learning and seek ongoing training and development.</li>
</ul>
Our commitment to diversity: 
At PPGNHAIK, we’ve outlined our priorities and goals as we continue to cultivate and promote a diverse, equitable, & inclusive culture that champions dignity, care, and respect, and where employees feel welcomed and motivated to do their best. These priorities reflect our promise to support programs and initiatives that promote continuous learning and organizational development and discussions on DEI topics; provide internal developmental opportunities; and assess what more we can do to nurture a supportive and equitable work environment.
 Equal Employment Opportunity
 PPGNHAIK is an Equal Opportunity Employer. Equal Opportunity will be provided to all employees and applicants for employment on the basis of their ability and competence without unlawful discrimination on the basis of their race, color, ethnicity, national origin, gender, gender identity, gender expression, sexual orientation, religion, protected veteran status, marital status, age, disability, or any other status protected by applicable state or federal law.

HR Operations Specialist (WA)Human Resources

Ayoroa Simmons, PLLC

<div>Position Summary 
NOTE: This position requires U.S. citizenship 
We are seeking a highly organized, proactive, and detail-oriented Federal Capture &amp; Proposal Coordinator to support our growing federal business development efforts. This role will assist with early-stage capture activities, preparation of sources sought and market research responses, opportunity tracking, and, over time, coordination and development of RFP responses. 
The ideal candidate is a strong writer and project coordinator who can manage deadlines, organize information, and help turn business development strategy into high-quality submissions. This person will work closely with leadership and technical staff to support federal pursuit efforts from pre-solicitation through proposal submission. 
Key Responsibilities
<ul>
<li>Support federal capture activities, including opportunity research, tracking, and pipeline organization</li>
<li>Review SAM.gov and other procurement platforms for relevant opportunities, sources sought notices, RFIs, and RFPs</li>
<li>Coordinate and draft responses to sources sought notices, RFIs, and other pre-solicitation requests</li>
<li>Help develop and maintain capture materials, including capability statements, past performance summaries, resumes, project sheets, and compliance matrices</li>
<li>Assist in analyzing solicitations and identifying submission requirements, deadlines, and key compliance items</li>
<li>Coordinate internal proposal schedules, content collection, reviews, and final production for RFP responses</li>
<li>Support development of proposal sections such as cover letters, executive summaries, corporate experience, key personnel, and management approaches</li>
<li>Track amendments, Q&amp;A, submission instructions, and required forms for active pursuits</li>
<li>Maintain proposal files, content libraries, and templates to improve efficiency and consistency</li>
<li>Collaborate with leadership, technical staff, and external partners/subconsultants to gather inputs and keep pursuits moving</li>
<li>Help improve internal federal pursuit processes over time</li></ul> 


Required Qualifications
<ul>
<li>2+ years of experience in one or more of the following: federal capture support, proposal coordination, business development support, government contracting, or professional services marketing/proposals</li>
<li>Strong writing, editing, and proofreading skills</li>
<li>Strong organizational and project coordination skills with the ability to manage multiple deadlines</li>
<li>Ability to read and interpret government notices and solicitation instructions</li>
<li>High attention to detail and ability to work accurately under deadline pressure</li>
<li>Proficiency in Microsoft Office, especially Word, Excel, Outlook, and PowerPoint</li>
<li>Ability to communicate professionally with internal teams and external partners</li>
<li>Self-starter mindset with willingness to learn federal procurement and proposal processes</li></ul> 


Preferred Qualifications
<ul>
<li>Experience supporting sources sought, RFIs, or federal proposals</li>
<li>Familiarity with SAM.gov, federal procurement terminology, and government contracting processes</li>
<li>Experience with compliance matrices, proposal calendars, and content libraries</li>
<li>Experience in the AEC, professional services, engineering, architecture, environmental, or construction-related industries</li>
<li>Familiarity with teaming partner coordination and past performance data collection</li>
<li>Experience with Adobe Acrobat and proposal formatting/production</li></ul> 


What Success Looks Like in This Role
<ul>
<li>Opportunities are tracked accurately and early-stage pursuits stay organized</li>
<li>Sources sought and RFI responses are submitted on time and aligned with requirements</li>
<li>Proposal efforts are better coordinated, with fewer last-minute gaps</li>
<li>Internal content and templates become more organized and reusable</li>
<li>Over time, the role grows into a key contributor for RFP response development</li></ul> 


Why Join Us
<ul>
<li>Opportunity to help build and shape our federal pursuit process</li>
<li>Direct exposure to capture strategy, proposal development, and federal growth efforts</li>
<li>High-visibility role with meaningful impact on business development</li>
<li>Opportunity to grow into a larger capture/proposal leadership role over time</li></ul> 


EEO

Ayoroa Simmons is an equal opportunity employer, and we value diversity. All employment decisions are based on qualifications, merit, and business need. 
Title VI Accreditation

Ayoroa Simmons ensures nondiscrimination in all programs and activities in accordance with Title VI of the Civil Rights Act of 1964 regulation. If you need more information or special assistance for persons with disabilities or limited English proficiency, please contact the Title VI Coordinator: Kim Short at (866) 726-2246. 
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Federal Capture & Proposal Coordinator

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