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PJT Partners

<div>
 PJT Partners is a global advisory-focused investment bank. Our team of senior professionals delivers a wide array of strategic advisory, shareholder advisory, restructuring and special situations and private fund advisory and placement services to corporations, financial sponsors, institutional investors and governments around the world. We offer a unique portfolio of advisory services designed to help our clients achieve their strategic objectives. We also provide, through PJT Park Hill, private fund advisory and fundraising services for alternative investment managers, including private equity funds, real estate funds and hedge funds.
 <br/>
 <br/>
 From the beginning, PJT Partners has firmly believed that having the best people is key to building an enduring franchise. Our perspective was, and remains, that a great team brings in both top tier clients and appeals to a wide-range of diverse, talented colleagues. Fostering an inclusive culture, which welcomes differing perspectives and beliefs, enables us to provide the best advice and insights to our clients.
 <br/>
 <br/>
 To learn more about PJT Partners, please visit our website at www.pjtpartners.com.
 <br/>
 <br/>
 <strong>
  Responsibilities
  <br/>
  <br/>
 </strong>
 Our business seeks an experienced and highly motivated Administrative Assistant to provide support to senior members of the human resources and finance teams. The ideal individual will possess strong administrative, organizational and communication skills and can exercise good judgment in a variety of situations to maintain a realistic balance among multiple priorities.
 <br/>
 <br/>
 <strong>
  Responsibilities Include, But Are Not Limited To, The Following
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Serve as point of access to professionals and maintain relationships with clients, investors, prospective clients and internal employees;
   <br/>
   <br/>
  </li>
 </ul>
 Arrange domestic and international travel across time zones for professionals, including flights, cars, hotels, visas and other reservations;
 <br/>
 <br/>
 <ul>
  <li>
   Manage calendars, schedule appointments, coordinate with other assistants and confirm meetings with clients and colleagues;
   <br/>
   <br/>
  </li>
 </ul>
 Schedule conference rooms for internal and external meetings; coordinate supporting technology;
 <br/>
 <br/>
 <ul>
  <li>
   Meet and greet guests; register guests in visitor system;
  </li>
  <li>
   Assist in the development of internal and external meeting materials to ensure professionals are prepared for client pitches, conferences and speaking engagements and follow up on any action items;
  </li>
  <li>
   Send and reply to emails on behalf of professionals; draft other correspondence;
  </li>
  <li>
   Communicate with clients on a regular basis;
  </li>
  <li>
   Track, prepare and process expense reconciliations, out-of-pocket reports and invoices;
  </li>
  <li>
   Handle confidential documents and correspondence as needed;
  </li>
  <li>
   Maintain entry of data and data integrity in databases including Outlook contacts and client tracking databases;
  </li>
  <li>
   Cover multiple phone lines, communicate with clients and investors as requested, and handle media inquiries appropriately;
  </li>
  <li>
   Manage systems data as needed for use by the Investor Relations team
  </li>
  <li>
   Prepare, edit and print presentation materials;
  </li>
  <li>
   In office expectation 5 days a week.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Qualifications
  <br/>
  <br/>
 </strong>
 PJT Partners seeks to hire individuals who are highly motivated, reliable, intelligent and have demonstrated excellence in prior endeavors. In addition, qualified candidates will possess the following:
 <br/>
 <br/>
 <ul>
  <li>
   Bachelor's degree preferred;
  </li>
  <li>
   3+ years in an administrative assistant position, preferably within Financial Services, ideally Investment Banking;
  </li>
  <li>
   Exceptional organizational and time-management skills; ability to manage multiple priorities and work under pressure; problem solve and make adjustments as needed;
  </li>
  <li>
   Excellent verbal and written communication skills and attention to detail;
  </li>
  <li>
   Professional presence, positive demeanor and strong interpersonal skills;
  </li>
  <li>
   Service-oriented approach; hospitality or customer service background a plus;
  </li>
  <li>
   Comfortable working and communicating with professional at all levels;
  </li>
  <li>
   High level of integrity, sound judgment and strong work ethic;
  </li>
  <li>
   Eagerness to work in an entrepreneurial, results-driven environment;
  </li>
  <li>
   Proficiency in Microsoft Office Suite.
  </li>
  <li>
   Experience with CRM systems (Salesforce, BD Corporate a plus)
   <br/>
   <br/>
  </li>
 </ul>
 Expected annualized base salary of $80,000 to $95,000.
 <br/>
 <br/>
 This range represents the low and high ends of the expected annualized base salary for this position. The specific base salary received by any employee will be informed by a number of factors, including but not limited to, role level and scope, location, candidate&rsquo;s relevant qualifications, skills and experience.
 <br/>
 <br/>
 Base salary is one component of PJT Partners&rsquo; compensation structure. In addition to base salary, PJT Partners&rsquo; compensation structure may include additional rewards, incentives and benefits, including but not limited to, a discretionary bonus component.
 <br/>
 <br/>
 <em>
  PJT is an equal opportunity employer. We do not discriminate on the basis of, and will consider all qualified applicants for employment without regard to race, color, religious creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity expression, disability, medical condition, genetic information or predisposition, veteran or military status, status as a victim of domestic violence, a sex offense or stalking, or any other category protected by law. PJT Partners also complies with all applicable laws with regard to providing reasonable accommodation of disabilities to applicants. For more information or to request an accommodation, please contact Human Resources.
  <br/>
  <br/>
 </em>
 <strong>
  <em>
   California Applicants:
  </em>
 </strong>
 <em>
  PJT Partners will consider for employment qualified applicants with arrest and/or conviction records in a manner consistent with applicable law including, but not limited to, the San Francisco Fair Chance Ordinance and/or Los Angeles Fair Chance Initiative for Hiring Ordinance.
  <br/>
  <br/>
 </em>
 <strong>
  Applicant Privacy Notice
  <br/>
  <br/>
 </strong>
 <em>
  View our Applicant Privacy Notice
 </em>
 <em>
  https://info.pjtpartners.com/PJT_Global_Applicant_Privacy_Notice
 </em>
 <em>
  here. If you are a California resident, please refer to our California Applicant Privacy Notice
 </em>
 <em>
  https://info.pjtpartners.com/California_Applicant_Privacy_Notice
 </em>
 <em>
  for further information.
  <br/>
  <br/>
 </em>
 <ul>
  <li>
   In order to be considered, please ensure your resume/CV is submitted in PDF format.
  </li>
 </ul>
</div>


Administrative Assistant - Corporate

Green Key Resources

<div>
 <p>
  An investment firm in Manhattan is seeking a Personal Assistant/Executive Assistant to support a C-Suite executive. The ideal candidate must be comfortable with a 50/50 split of executive and personal assistant responsibilities.
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Schedule:
  </strong>
  Fully Onsite
 </p>
 <p>
  <strong>
   Salary:
  </strong>
  $150-175K plus bonus
 </p>
 <p>
  <strong>
   Hours:
  </strong>
  8:30-5:30
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Responsibilities
  </strong>
 </p>
 <ul>
  <li>
   Provide executive and personal support to the executive, ensuring smooth operations and effective management of professional and personal priorities.
  </li>
  <li>
   Act as a trusted partner, managing competing priorities with discretion, precision, and sound judgment.
  </li>
  <li>
   Oversee office operations, vendor relationships, and building management to maintain a professional environment.
  </li>
  <li>
   Coordinate complex calendars, meetings, and travel logistics for the CEO and senior leadership team.
  </li>
  <li>
   Support research initiatives, conference registrations, and corporate access usage for the research team.
  </li>
  <li>
   Prepare and submit expense reports, ensuring accuracy and compliance with company policies.
  </li>
  <li>
   Assist with onboarding new hires, coordinating equipment, access, and logistics.
  </li>
  <li>
   Assist in creating, editing, and maintaining PowerPoint presentations with exceptional accuracy.
  </li>
  <li>
   Manage office operations, vendor relationships, and building management to ensure seamless functionality.
  </li>
  <li>
   Handle personal administrative tasks for the CEO with confidentiality and professionalism.
  </li>
  <li>
   Identify and implement efficient processes related to office operations and administrative support.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Requirements
  </strong>
 </p>
 <ul>
  <li>
   Bachelor&rsquo;s degree required, preferably in a related field.
  </li>
  <li>
   6+ years of experience as an Executive/Personal Assistant in finance or a fast-paced professional environment.
  </li>
  <li>
   Proficiency in Microsoft Office Suite, with advanced skills being an advantage.
  </li>
  <li>
   Highly tech-savvy, capable of leveraging technology to improve efficiency.
  </li>
  <li>
   Exceptional organizational, time management, and multitasking abilities.
  </li>
  <li>
   Ability to anticipate needs, plan ahead, and provide solutions proactively.
  </li>
  <li>
   Strong communication skills, both verbal and written, with attention to detail.
  </li>
  <li>
   Experience handling sensitive and confidential information with discretion.
  </li>
 </ul>
</div>


Executive Personal Assistant

Executive Assistant

Deutsche Bank

<div>
 <strong>
  Position Overview
  <br/>
  <br/>
 </strong>
 <strong>
  Job Title
 </strong>
 Administrative Assistant
 <br/>
 <br/>
 <strong>
  Corporate Title
 </strong>
 Assistant
 <br/>
 <br/>
 <strong>
  Location
 </strong>
 New York
 <br/>
 <br/>
 <strong>
  Overview
  <br/>
  <br/>
 </strong>
 This is an Assistant role within Institutional Cash and Trade (ICT) in the Corporate Bank; Institutional Cash and Trade (ICT) is the market leader in euro clearing. We provide correspondent banking services for financial institutions such as cross‑border payments, FX solutions, liquidity management, and trade advisory.
 <br/>
 <br/>
 The administrative assistant role provides the core support for a business area and at times may extend beyond the primary business area. Strong administrative and organizational skills are needed to ensure the day-to-day smooth running of the Business area. You will play a central role in assisting senior management and the team with various tasks and projects.
 <br/>
 <br/>
 <strong>
  What We Offer You
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   A diverse and inclusive environment that embraces change, innovation, and collaboration
  </li>
  <li>
   A hybrid working model, allowing for in-office / work from home flexibility, generous vacation, personal and volunteer days
  </li>
  <li>
   Employee Resource Groups support an inclusive workplace for everyone and promote community engagement
  </li>
  <li>
   Competitive compensation packages including health and wellbeing benefits, retirement savings plans, parental leave, and family building benefits
  </li>
  <li>
   Educational resources, matching gift, and volunteer programs
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You&rsquo;ll Do
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Coordinating complex calendars and schedules for senior bankers to ensure effective time management and prioritisation of engagements where necessary
  </li>
  <li>
   Facilitating travel plans of all team members with minimal disruption, including planning, and booking detailed travel itineraries (flights, hotels and visas), organising travel meetings and reimbursement of travel expenses
  </li>
  <li>
   Coordinating the submission of business expenses for personal remittance in a timely fashion
  </li>
  <li>
   Run point on setting up meetings across multiple time zones, booking rooms, organising passes and coordinating catering where necessary to ensure events are able to run without disruption
  </li>
  <li>
   Drafting communication documents and other correspondence
  </li>
  <li>
   Working with other assistants where necessary to ensure support needs are covered during short-term absences
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills You&rsquo;ll Need
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Previous relevant experience as a Personal/ Executive Assistant within the finance industry
  </li>
  <li>
   Solid organisational skills with a focus on complex diary management
  </li>
  <li>
   Strong attention to detail and ability to communicate clearly, concisely and confidently
  </li>
  <li>
   Discretion and ability to handle sensitive matters confidentially at all times
  </li>
  <li>
   Ability to prioritise, work under pressure and multi-task and ability to take initiative and be resourceful when finding solutions for their bankers
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills That Will Help You Excel
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Excellent communication skills, both written and oral
  </li>
  <li>
   High attention to detail and a passion for quality
  </li>
  <li>
   Ability to work well under pressure in a fast-paced environment
  </li>
  <li>
   Good interpersonal skills and the ability to build relationships with a broad range of stakeholders; team player, supporting colleagues &amp; peers where necessary
  </li>
  <li>
   Self-motivated and proactive in identifying areas for improvement
   <br/>
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Expectations
  <br/>
  <br/>
 </strong>
 It is the Bank&rsquo;s expectation that employees hired into this role will work in the New York office in accordance with the Bank&rsquo;s hybrid working model.
 <br/>
 <br/>
 Deutsche Bank provides reasonable accommodations to candidates and employees with a substantiated need based on disability and/or religion.
 <br/>
 <br/>
 The salary range for this position in New York City is $70k to $90k Actual salaries may be based on a number of factors including, but not limited to, a candidate&rsquo;s skill set, experience, education, work location and other qualifications. Posted salary ranges do not include incentive compensation or any other type of remuneration.
 <br/>
 <br/>
 <strong>
  Deutsche Bank Benefits
  <br/>
  <br/>
 </strong>
 At Deutsche Bank, we recognize that our benefit programs have a profound impact on our colleagues. That&rsquo;s why we are focused on providing benefits and perks that enable our colleagues to live authenti&shy;cally and be their whole selves, at every stage of life. We provide access to physical, emotional, and financial wellness benefits that allow our colleagues to stay financially secure and strike balance between work and home. Click here to learn more!
 <br/>
 <br/>
 Learn more about your life at Deutsche Bank through the eyes of our current employees: https://careers.db.com/life
 <br/>
 <br/>
 The California Consumer Privacy Act outlines how companies can use personal information. If you are interested in receiving a copy of Deutsche Bank&rsquo;s California Privacy Notice, please email HR.Direct@DB.com .
 <br/>
 <br/>
 We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.
 <br/>
 <br/>
 Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.
 <br/>
 <br/>
 We welcome applications from all people and promote a positive, fair and inclusive work environment.
 <br/>
 <br/>
 Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status or other characteristics protected by law. Click these links to view "Deutsche Bank&rsquo;s Equal Opportunity Policy Statement" and the following notices: "EEOC Know Your Rights" ; "Employee Rights and Responsibilities under the Family and Medical Leave Act" ; and "Employee Polygraph Protection Act" .
 <br/>
 <br/>
</div>


Administrative Assistant

Invesco

<div><div>About Invesco</div><div></div><div>
As one of the world&rsquo;s leading independent global investment firms, Invesco is dedicated to rethinking possibilities for our clients. By delivering the combined power of our distinctive investment management capabilities, we provide a wide range of investment strategies and vehicles to our clients around the world. If you're looking for challenging work, intelligent colleagues, and exposure across a global footprint, come explore your potential at Invesco.</div><div></div><div><div><div>
What&rsquo;s in it for you?</div></div><div></div><div><div>
Our people are at the very core of our success. Invesco employees get more out of life through our comprehensive compensation and benefit offerings including:</div></div><div><ul><li><div>
Flexible paid time off</div></li><li><div>
Hybrid work schedule</div></li><li><div>
401(K) matching of 100% up to the first 6% with a discretionary supplemental contribution</div></li><li><div>
Health &amp; wellbeing benefits</div></li><li><div>
Parental Leave benefits</div></li><li><div>
Employee stock purchase plan</div></li></ul></div></div><div></div><div><div><div>
Job Description</div></div></div><div></div><div>
The role:</div><div>
Invesco&rsquo;s Chief Communications Officer (CCO) is seeking a highly skilled Administrative Analyst with the ability to support broad operations of the global Corporate Communications function. This position will be responsible for day-to-day administrative support for the CCO as well as coordinating various projects with the broader team to maintain efficient operations throughout Corporate Communications. This position will work closely with Media Relations, Internal Communications, and Social Media functions globally, and will liaise directly with internal and external stakeholders.</div><div></div><div>
Responsibilities of the role:</div><ul><li>
Support CCO&rsquo;s day-to-day administrative needs including calendar management, expense reporting, and travel arrangements.</li><li>
Support operations of the global Corporate Communications function including project management, maintaining status and results reports and presentations, and maintaining project calendars.</li><li>
Engage with external vendors, Procurement, and Finance colleagues on contracts and budgets.</li><li>
Provide ad hoc administrative support for other team members.</li></ul><div></div><div>
Requirements of the role:</div><ul><li>
2&ndash;3 years of administrative assistant experience supporting teams and cross‑functional stakeholders.</li><li>
Strong organizational, time‑management, and multitasking skills with the ability to meet tight deadlines.</li><li>
Proficient in PowerPoint with experience creating and maintaining reports, presentations, and other deliverables.</li><li>
Experience coordinating projects, events, and large meetings, including support for external stakeholders.</li><li>
Ability to leverage Artificial Intelligence tools to streamline workflows and improve efficiency.</li><li>
Excellent written and verbal communication skills; experience partnering with Communications teams a plus.</li><li>
Self‑starter with strong attention to detail, flexibility, and a proactive mindset when managing changing priorities.</li><li>
Comfortable interacting with senior leaders and global colleagues; bachelor&rsquo;s degree preferred and desire to learn and grow in the role.</li></ul><div></div><div>
The salary range for this position is $80,000 to $90,000/ year. The total compensation offered for this position includes salary and incentive pay and will vary based on skills, experience and location.</div><div></div><div>
Full Time / Part Time</div><div></div>
Full time<div></div><div>
Worker Type</div><div></div>
Employee<div></div><div>
Job Exempt (Yes / No)</div><div></div>
No<div></div><div>
Workplace Model</div><div></div><div>
Pursuant to Invesco&rsquo;s Workplace Policy, employees are expected to comply with the firm&rsquo;s most current workplace model, which as of October 1, 2025, includes spending at least four full days each week working in an Invesco office. This reflects our belief that spending time together in the office helps us build stronger relationships, collaborate more easily, and support each other&rsquo;s growth and development.</div><div></div><div>
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this role. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. The job holder may be required to perform other duties as deemed appropriate by their manager from time to time.</div><div></div><div>
Invesco's culture of inclusivity and its commitment to diversity in the workplace are demonstrated through our people practices. We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender, gender identity, sexual orientation, marital status, national origin, citizenship status, disability, age, or veteran status. Our equal opportunity employment efforts comply with all applicable U.S. state and federal laws governing non-discrimination in employment.</div></div>

Corporate Communications Administrative Analyst

Ross Stores, Inc.

<div>
 <strong>
  Our values start with our people, join a team that values you!
  <br/>
  <br/>
 </strong>
 Bring your talents to Ross, our leading off-price retail chain with over 2,200 stores, and a strong track record of success and growth. Our focus has always been bringing our customers a constant stream of high-quality brands and on-trend merchandise at extraordinary savings. All while providing a fun and exciting treasure hunt experience.
 <br/>
 <br/>
 <strong>
  As Part Of Our Team, You Will Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Success. Our winning team pursues excellence while learning and evolving
  </li>
  <li>
   Career growth. We develop industry leading talent because Ross grows when our people grow
  </li>
  <li>
   Teamwork. We work together to solve the hard problems and find the right solution
  </li>
  <li>
   Our commitment to Diversity, Equality &amp; Inclusion, and our community. We celebrate the backgrounds, identities, and ideas of those who work and shop with us because our differences make us stronger. We strive to be a positive force in our community.
   <br/>
   <br/>
  </li>
 </ul>
 Our Corporate headquarters are in Dublin, CA, we have 3 buying offices in key markets in New York City, Los Angeles, and Boston, and 8 distribution centers nationwide. With 2023 revenues of $20.4 billion, we are a Fortune 500 company who is committed to providing an inclusive work environment with continuous learning opportunities and development for our teams.
 <br/>
 <br/>
 <strong>
  About This Opportunity...
  <br/>
  <br/>
 </strong>
 The Administrative/ Executive Assistant role provides general administrative and clerical support for multiple executive leaders and division as needed, utilizing strong organizational and multi-tasking skills in a fast-paced corporate environment.
 <br/>
 <br/>
 The salary range for this role is $60,000--$90,000. The salary is dependent on factors including, but not limited to, experience, skills, qualifications, relevant education, certifications, seniority, and location. The range listed is just one component of the total compensation package for employees. Other rewards vary by position and location.
 <br/>
 <br/>
 <strong>
  What You Will Do And What You Will Learn...
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Provide administrative and clerical support to execute daily workload of multiple executive leaders, including but not limited to proactive calendar management for internal and external meetings; manage and edit materials utilizing Word, Excel, Teams, and/or PowerPoint; printing, scanning, and assembling documents; arrange catering and meals, in-office and offsite meetings; coordinate and book travel; and providing all other support as needed.
  </li>
  <li>
   Coordinate, manage, and submit expense reports of multiple executive leaders in a timely manner.
  </li>
  <li>
   Execute administrative responsibilities related to onboarding, transfers and offboarding. This includes collaborating with HR, IT and Corporate Properties by providing administrative support to ensure associates have appropriate systems access, designated workspace, and required equipment.
  </li>
  <li>
   Other special projects and assignments as required and/or assigned from time-to-time.
  </li>
  <li>
   Flex in-office schedule around executive leaders and team's in-office needs and in-person requirements on short-notice. Requires a minimum of 4 days in office.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  What You Need To Be Successful...
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   2-10 years of experience supporting multiple leaders in a fast-paced environment
  </li>
  <li>
   Prior experience coordinating domestic and international travel
  </li>
  <li>
   Extensive calendar management experience
  </li>
  <li>
   Ability to maintain high level of confidentiality with strong professionalism
  </li>
  <li>
   Impeccable attention to detail and sense of urgency
  </li>
  <li>
   Ability to set and prioritize work amid competing demands
  </li>
  <li>
   Display a capacity to learn quickly and respond well to changes and opportunities
  </li>
  <li>
   Proficient using Microsoft office applications: Outlook, Excel, Word, PowerPoint
  </li>
  <li>
   Previous experience with Concur is a plus
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Perks And Benefits Of Joining Our Team...
  <br/>
  <br/>
 </strong>
 Our Associates are at the heart of everything we do and we're proud to offer a range of benefits that reflect how much we value their contributions. Here's a peek into what you can expect as an eligible Ross Associate:
 <br/>
 <br/>
 <ul>
  <li>
   A broad range of affordable health insurance options &amp; personal medical plan concierge
  </li>
  <li>
   401(k) with employer match and Life insurance
  </li>
  <li>
   Ample PTO including accrued vacation, paid holidays, diversity day, summer Fridays and the ability to purchase additional vacation.
  </li>
  <li>
   Employee stock purchase plan
  </li>
  <li>
   Access to health and wellness benefits such as BetterHelp and Headspace
  </li>
  <li>
   Charitable donations matched by Ross Stores Foundation
  </li>
  <li>
   And more....
  </li>
  <li>
   benefits vary by level and position and are subject to change
   <br/>
   <br/>
  </li>
 </ul>
</div>


Administrative/ Executive Assistant

Humana

<div><h1 class="jobSectionHeader"><b>Become a part of our caring community and help us put health first</b><br>
</h1>
The Administrative Assistant 3 follows established procedures and guidelines to provide timely and effective secretarial support to an office, business unit, department, or other organization. Answers telephones, screens calls, and takes messages so callers/visitors are attended to promptly, courteously, and accurately. The Administrative Assistant 3 performs advanced administrative/operational/customer support duties that require independent initiative and judgment. May apply intermediate mathematical skills.<p></p><p>
The <b>Administrative Assistant 3</b> must be a self‑starter who identifies requirements, anticipates requests, and takes initiative to mitigate needs. This role transcribes, types, formats, and proofreads a variety of materials (e.g., correspondence, meeting minutes, reports, presentations) using Microsoft programs. The position builds and manages relationships across Humana in support of departmental objectives and the broader team. Work typically involves semi‑routine assignments.</p><p>
The Administrative Assistant 3 coordinates internal and external meetings, including scheduling, arranging travel for attendees, and ensuring necessary meeting amenities are available. This role manages the appointments and schedules of applicable staff and completes expense reconciliation accurately and in a timely manner for the leaders supported.</p><p>
Decisions typically focus on interpreting area/department policy and determining appropriate methods for completing assignments. Work is performed within defined parameters to identify expectations and quality standards, while allowing some latitude in prioritization and timing. The role operates under minimal direction and follows standard policies and practices, with some opportunity for interpretation, deviation, and independent discretion.</p><p>
Responsibilities also include management, prioritization, and completion of tasks for executives and their organizational needs. The role additionally supports basic <b>network management tasks</b> (e.g., maintaining shared drives, coordinating access needs, and ensuring functional connectivity for meetings and collaboration). This role is also responsible for <b>maintaining and updating CRM tools</b>, with a preference for experience in <b>Salesforce</b>, to support departmental tracking, reporting, and stakeholder management.</p><p></p><div>
For the candidate selected for hire, this role will operate in a hybrid capacity from one of the following office locations: Louisville, KY; Washington, D.C.; Chicago, IL; or New York City, NY.&rdquo;</div><p></p><p><b>
An Ideal Candidate Will Have the Following Skills:</b></p><ul><li>
Calendar Management</li><li>
Initiative</li><li>
Problem Solving</li><li>
Office Administration</li><li>
Corporate Savviness</li><li>
Strong efficiency in scheduling and scheduling tools</li><li>
Multi‑tasking</li><li>
Strong written and verbal communication skills</li><li>
Basic network and systems coordination capabilities</li><li>
Ability to maintain and navigate CRM platforms (Salesforce preferred)</li><li><div>
For the candidate selected for hire, this role will operate in a hybrid capacity from one of the following office locations: Louisville, KY; Washington, D.C.; Chicago, IL; or New York City, NY.&rdquo;</div></li></ul><p></p><h1 class="jobSectionHeader"><b><br>
Use your skills to make an impact</b><br>
<b>
</b></h1><p><b>Required Qualifications</b></p><ul><li>
5+ years of administrative experience directly supporting Senior Leadership</li><li>
Proven experience coordinating complex travel arrangements for senior leaders, including booking flights, accommodations, ground transportation, and managing itinerary changes</li><li>
Proficient in Microsoft Outlook, Word, and PowerPoint, including the full Office suite</li><li>
Demonstrated proficiency in navigating and utilizing multiple systems and software applications concurrently to efficiently manage tasks and workflows</li><li>
Demonstrates a high level of professionalism, including strong executive presence and polished corporate demeanor in all interactions with internal and external stakeholders</li><li>
Models confident, effective communication and consistently represent the organization&rsquo;s values and standards</li><li>
Exhibits exceptional attention to detail, ensuring accuracy and thoroughness in all tasks and deliverables, and always maintains discretion and confidentiality</li><li>
Demonstrates the ability to balance multiple initiatives and effectively prioritize workload while remaining flexible to support urgent business needs, including availability during nights and weekends as required</li><li>
Experience with expense reports and reviewing financial documents to align with company policy</li><li><div>
For the candidate selected for hire, this role will operate in a hybrid capacity from one of the following office locations: Louisville, KY; Washington, D.C.; Chicago, IL; or New York City, NY.&rdquo;</div></li></ul><p></p><p><b>
Preferred Qualifications</b></p><p></p><ul><li>
Associates or Bachelor's Degree</li><li>
Salesforce experience</li><li>
Experience with CRM management or similar systems</li></ul><p></p>
Travel: While this is a remote position, occasional travel to Humana's offices for training or meetings may be required.<p></p><p><b>
Scheduled Weekly Hours</b></p><p></p>
40<p></p><p><b>
Pay Range</b></p>
The compensation range below reflects a good faith estimate of starting base pay for full time (40 hours per week) employment at the time of posting. The pay range may be higher or lower based on geographic location and individual pay will vary based on demonstrated job related skills, knowledge, experience, education, certifications, etc.<br>
<p></p>
$53,100 - $72,500 per year<p></p><p><b><br>
Description of Benefits</b></p>
Humana, Inc. and its affiliated subsidiaries (collectively, &ldquo;Humana&rdquo;) offers competitive benefits that support whole-person well-being. Associate benefits are designed to encourage personal wellness and smart healthcare decisions for you and your family while also knowing your life extends outside of work. Among our benefits, Humana provides medical, dental and vision benefits, 401(k) retirement savings plan, time off (including paid time off, company and personal holidays, volunteer time off, paid parental and caregiver leave), short-term and long-term disability, life insurance and many other opportunities.<p></p><h1 class="jobSectionHeader"><b><br>
About us</b><br>
</h1>
Humana Inc. (NYSE: HUM) is committed to putting health first &ndash; for our teammates, our customers and our company. Through our Humana insurance services and CenterWell healthcare services, we make it easier for the millions of people we serve to achieve their best health &ndash; delivering the care and service they need, when they need it. These efforts are leading to a better quality of life for people with Medicare, Medicaid, families, individuals, military service personnel, and communities at large.<p></p><p><br>
<br>
<b>Equal Opportunity Employer</b></p><p></p><p>
It is the policy of Humana not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status. It is also the policy of Humana to take affirmative action, in compliance with Section 503 of the Rehabilitation Act and VEVRAA, to employ and to advance in employment individuals with disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.</p></div>

Administrative Assistant 3

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