administrative assistant

executive assistant/office manager Jobs in New York

executive assistant/office manager

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human resources - administrative assistant Jobs in New York

human resources assistant Jobs in New York

human resources assistant

corporate receptionist

Northbound Executive Search

<div>
 
 Our client within the Financial Services industry is looking for a Receptionist to manage their front desk on a daily basis and to perform a variety of administrative and clerical tasks.
 
 
 
 
 
 Responsibilities:
 
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 Answer and route incoming calls through the main phone line.
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 Manage all incoming/outgoing mail, packages, and courier services, including unpacking and organizing all incoming office supplies.
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 Coordinate catering and conference room setups for meetings with external visitors, team lunches, etc.
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 Maintaining the reception area and reception kitchen for guests and visitors.
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 Oversee the ordering of staff business cards.
 </li>
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 Bachelor&rsquo;s degree preferred
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 1+ years experience as a Receptionist or Administrative Assistant
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 Knowledge of Microsoft Office programs
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 </ul>
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Corporate Receptionist

Temasek

<div>
 
 
 Temasek is a global investment company headquartered in Singapore, with a net portfolio value of S$434 billion (US$324) as at 31 March 2025.&nbsp;
 
 
 
 &nbsp;
 
 
 
 Our Purpose &ldquo;
 
 So Every Generation Prospers
 
 &rdquo; guides us to make a difference for today&rsquo;s and future generations.
 
 
 
 
 Operating on commercial principles, we seek to deliver sustainable returns over the long term.
 
 
 
 
 We have 13 offices in 9 countries around the world: Beijing, Hanoi, Mumbai, Shanghai, Shenzhen, and Singapore in Asia; and Brussels, London, Mexico City, New York, Paris, San Francisco, and Washington, DC outside Asia.
 
 
 
 &nbsp;
 
 
 
 For more information on Temasek, please visit&nbsp;www.temasek.com.sg
 
 
 
 
 For Temasek Review 2025, please visit www.temasekreview.com.sg
 
 
 
 
 For Sustainability Report 2025, please visit www.temasek.com.sg/SR2025&nbsp;
 
 
 Job Details
 
 
 
 Working arrangement
 
 :&nbsp;Hybrid (4 days in the office, 1 day remote)
 
 
 
 
 
 Salary Range
 
 : $95,000 - $115,000 per annum excluding additional incentives (final salary will be determined based on various factors such as experience and qualifications)
 
 
 Responsibilities
 <ul>
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 Full diary management for junior and senior professionals
 
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 Scheduling a variety of meetings, conference call, and video conferences both internally and externally
 
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 Arranging international and domestic travel (flights, hotels, cars, etc.)
 
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 Assisting in preparation and printing of presentations &amp; proposals
 
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 Completing corporate card and out of pocket expenses
 
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 Archiving, filing, scanning, and printing documents
 
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 Preparation and set up for internal/external meetings in conference rooms and event support
 
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 Receptionist duties at times to cover for other admins
 
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 Overall, general ad-hoc office duties
 
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 </ul>
 Requirements
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 3 to 5 years of administrative assistant experience, ideally within Financial Services industry
 
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 Preferably a Bachelor's degree
 
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 Experience working for a global team and working across different time zones
 
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 Proficient in Advanced MS Office including Word, MS Outlook, Excel, and PowerPoint
 
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 Must be a team player with a proactive attitude, takes initiative and has ability to work without supervision
 
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 Able to work in a fast-paced environment
 
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 Excellent communication skills at all levels
 
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 Ability to handle multiple tasks and competing priorities, often with tight deadlines
 
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 Knowledge of Workday for processing expenses is a plus
 
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 </ul>
</div>

Executive Assistant, Investment (Americas-New York)

Highgate

<div>
 Yearly
 
 
 
 Highgate Hotels
 
 
 
 Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning North America, Europe, the Caribbean, and Latin America.
 
 
 With a 30-year track record as an innovator in the hospitality industry, this forward-thinking company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate continues to demonstrate success in developing a diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts, featuring contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value.
 
 
 With an executive team of seasoned hospitality leaders and corporate offices worldwide, Highgate is a trusted partner for top ownership groups and major hotel brands. www.highgate.com
 
 
 
 Location
 
 
 
 Highgate Corporate Office New York City, NY
 
 
 
 Overview
 
 
 
 We are seeking a highly organized and detail-oriented graduating senior to join our Legal team as a Legal Intern &ndash; Documentation &amp; Corporate Filings. This role will support the Corporate Paralegal and broader Legal team with corporate documentation, entity formation, regulatory filings, and internal legal record management. This internship provides hands-on exposure to corporate legal operations within a dynamic, multi-entity organization. The primary focus will be ensuring that documentation and filings are accurate, organized, and compliant across all corporate entities, LLCs, and subsidiaries.
 
 
 
 Responsibilities
 
 
 
 <ul>
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 Support the Corporate Paralegal with preparation and organization of corporate documentation
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 Assist with entity formation documents, including corporations and LLCs
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 Prepare and organize documentation for subsidiary entities
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 Coordinate corporate filings at the state and local level (as applicable)
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 Maintain and update corporate records, databases, and filing trackers
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 Assist with regulatory licensing documentation and renewals
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 Organize and digitize legal records for efficient retrieval
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 Conduct basic legal and compliance research as assigned
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 Prepare documentation binders and electronic folders for new entity formations
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 Support special projects and cross-functional legal initiatives
 
 
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 </ul>
 
 Qualifications
 
 
 
 <ul>
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 Graduating senior (bachelor&rsquo;s degree required, Legal Studies, Pre-Law, Business, or related field)
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 Strong attention to detail and organizational skills
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 Interest in corporate law, compliance, or entity management
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 Ability to handle confid ential information with discretion
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 Strong written and verbal communication skills
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 Proficiency in Microsoft Office (Excel, Word, Outlook)
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 Ability to manage multiple deadlines in a fast-paced environment
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 Prior internship experience in a legal, compliance, or corporate setting
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 Familiarity with LLC formation or corporate governance concepts
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 Strong administrative and documentation management skills
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 </ul>
</div>

Legal Intern

Offit Kurman

<div>
 
 Corporate Attorney &ndash; New York
 
 
 
 
 
 Offit Kurman is seeking a New York&ndash;barred corporate attorney to join our New York office. This role is well suited for an attorney who enjoys serving as a trusted, day-to-day advisor to businesses rather than focusing exclusively on large, traditional M&amp;A transactions.
 
 
 
 
 
 The practice includes drafting, reviewing, and negotiating commercial contracts; advising on corporate governance matters; handling general corporate transactions; assisting with entity formation and structuring; supporting M&amp;A transactions; and serving as outside general counsel to owner-managed and growth-oriented businesses.
 
 
 
 
 
 Candidates should have approximately five or more years of corporate experience, be admitted to the New York Bar, and possess strong drafting skills and attention to detail. Attorneys with additional experience are welcome.
 
 
 
 
 
 Offit Kurman offers a collaborative, entrepreneurial platform with sophisticated clients and opportunities for long-term professional growth. This position will require in office requirements weekly with some hybrid flexibility.
 
 
 
 
 
 *Agencies should contact Leigh Novack before sending resumes.
 
</div>

Corporate Transactional Attorney

Robert Hadley Associates

<div>
 
 Top mid-size New York based law firm is seeking a Corporate Securities Attorney for the New York City office. Candidates should have at least 5 years of experience supporting a sophisticated corporate practice including securities, governance, and other transactional matters. This is an in office position. This is a great opportunity to join a great firm with the ability to work on complex matters and have the ability for growth. The firm offers an excellent benefits and compensation package. Compensation for this role is $180,000 - $220,000.
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 &bull; Advise public and private companies on Securities Act and Exchange Act compliance and related reporting obligations
 
 
 &bull; Draft and review SEC filings, including periodic reports and current reports, proxy statements, registration statements and Section 16 filings
 
 
 &bull; Counsel on corporate governance matters, board and committee processes, and disclosure controls and procedures
 
 
 &bull; Support capital markets transactions, including public offerings and private placements, and related due diligence
 
 
 &bull; Assist with M&amp;A and other strategic transactions involving securities and disclosure considerations
 
 
 &bull; Coordinate with internal stakeholders and external service providers (e.g., auditors, underwriters, transfer agents) as needed
 
 
 &bull; Monitor regulatory developments and provide practical guidance to clients and internal teams
 
 
 
 Qualifications
 
 
 
 &bull; 5+ years of experience in corporate securities (law firm and/or in-house)
 
 
 &bull; Strong experience drafting and managing SEC filings and advising on ongoing reporting obligations
 
 
 &bull; Solid understanding of corporate governance frameworks and public company compliance
 
 
 &bull; Ability to manage multiple matters independently and collaborate effectively across teams
 
 
 &bull; Excellent drafting, judgment, and client service skills
 
 
 &bull; J.D. from an accredited law school
 
 
 &bull; Admitted to practice in New York and in good standing
 
 
 
 Benefits include:
 
 
 
 &bull; 401(k)
 
 
 &bull; Health insurance
 
 
 &bull; Dental insurance
 
 
 &bull; Vision insurance
 
 
 &bull; Health savings account (HSA)
 
 
 &bull; Flexible spending account (FSA)
 
 
 &bull; Life insurance
 
 
 &bull; Paid time off (PTO)
 
 
 &bull; Parental leave
 
 
 
</div>

Corporate Securities Attorney

Larson Maddox

<div>
 
 
 Corporate Attorney (3-8 Years Experience)
 
 
 
 
 
 
 
 Locations:
 
 New York City * Washington, DC * Boston * Philadelphia
 
 
 
 Employment Type:
 
 Full-Time
 
 
 
 
 
 
 About the Opportunity
 
 
 
 My client, a top-tier international law firm with more than 150 years of experience advising industry‑defining businesses, is seeking a
 
 Corporate Attorney with 3-8 years of experience
 
 to join their highly collaborative and commercially focused team. This role is ideal for attorneys who want to work on sophisticated matters across industries and thrive in a culture that values innovation, teamwork, and strategic thinking.
 
 
 
 
 
 
 About My Client
 
 
 
 My client is known for helping business leaders lead-supporting clients across financial services, private capital, real estate, life sciences, and technology. With a global platform spanning the U.S., Europe, Asia, and the Middle East, they bring commercial judgment, sector depth, and cross-border coordination to every matter.
 
 
 They are recognized for:
 
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 A bold, business-forward approach that identifies opportunity and anticipates risk
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 Intrepid teamwork and seamless global collaboration
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 A culture where innovation is embedded, including leadership in emerging legal areas
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 A commitment to excellence, reflected in consistent top-tier rankings and client praise
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 </ul>
 
 
 
 
 
 Role &amp; Responsibilities
 
 
 
 Candidates with experience in any of the following areas are encouraged to apply:
 
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 M&amp;A, private equity, venture capital
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 Fund formation or investment management
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 Capital markets
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 Real estate transactions or joint ventures
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 Corporate governance and regulatory advisory
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 Commercial contracting
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 Cross-border matters
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 Litigation experience with interest in corporate work
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 </ul>
 
 Responsibilities include:
 
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 Supporting and leading complex transactions
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 Drafting and negotiating a wide range of agreements
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 Managing due diligence and deal execution
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 Advising clients on corporate strategy and risk
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 Collaborating with colleagues across offices and practice groups
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 </ul>
 
 
 
 
 
 Qualifications
 
 
 <ul>
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 J.D. from an accredited law school
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 Admission to practice in the relevant jurisdiction
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 3-8 years of corporate, transactional, or related experience
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 Strong drafting, analytical, and communication skills
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 Ability to manage multiple matters in a fast-paced environment
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 A proactive, commercially minded approach
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 </ul>
 
 
 
 
 
 Why This Role Stands Out
 
 
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 High-impact work with sophisticated clients
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 A global platform with top-tier resources
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 A culture that values collaboration, creativity, and professional growth
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 Opportunities to work on cutting-edge legal issues and emerging trends
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 </ul>
</div>

Corporate Attorney

Christian Dior Couture

<div>
 Position
 
 
 
 JOB TITLE:
 
 Manager, Human Resources, Corporate
 
 
 
 REPORTS TO:
 
 Director, Human Resources, Corporate
 
 
 
 Job Purpose
 
 
 
 Based in our New York office, the Human Resources Manager, Corporate performs a wide variety of Human Resources Business Partner (HRBP) duties throughout the employee lifecycle, ensuring that all is handled confidentially with tact, professionalism, and maturity. This individual should have strong interpersonal skills coupled with strong initiative, independent judgment, and possess strong analytical and organizational skills. This role will work closely with corporate business partners including Finance, Store Planning, IT, Supply Chain, Visual Merchandising, Fine Jewelry and Timepieces, Legal, and Next Gen Talent, as well as the broader HR team and executive leadership team.
 
 
 Job responsibilities
 
 
 
 Talent Management And Development
 
 
 
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 Act as a strong thought-leader and subject matter expert on HRBP topics, including Talent Development and Performance Management strategies.
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 In partnership with the Talent Development team, identify learning and development needs for corporate teams.
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 Proactively communicate and drive talent management, development, retention, and succession planning for corporate teams.
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 Support Organization Management Review (OMR) and career mobility processes.
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 Support annual review processes in partnership with the Director, Human Resources, Corporate.
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 Drive employee engagement across the organization by developing and managing programs that motivate and inspire employees.
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 Lead on Performance Management training tools and key concepts.
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 Lead career conversations with corporate talent.
 
 
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 </ul>
 
 Hr Project Management &amp; Next Gen
 
 
 
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 Supervise the next generation talent strategy, including actively supporting the Trainee program and other initiatives aimed at developing emerging talent.
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 Contribute to and, at times, own various HR projects, including HR transformation initiatives, cross-functional HR projects, and other strategic HR programs.
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 Conduct research and analysis to support the development and implementation of new HR policies, programs, and systems.
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 Collaborate with HR and business leaders to define project scopes, objectives, and deliverables, ensuring alignment with organizational goals.
 
 
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 </ul>
 
 Employee Relations
 
 
 
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 Responsible for leading Employee Relations topics and investigations, using effective interviewing and documentation techniques.
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 Responsible for communicating regularly regarding pending investigations and provide timely investigation reports with supporting documentation for all completed investigations.
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 Partner with the Legal team and Asset Protection team in conducting investigations and HR leaders to provide advice and facilitate prompt and effective resolution of workplace matters.
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 Analyze employee relations trends with HR Leaders and help develop proactive strategies, solutions, programs, and policies.
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 Develop effective relationships with HR Leaders to promote positive employee relations throughout the organization to ensure a high level of employee satisfaction and engagement.
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 Report employee relations cases in the internal employee relations tracker.
 
 
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 </ul>
 
 Other Hr Generalist Responsibilities
 
 
 
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 Partner with HR Controlling team in staff cost budget planning.
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 Work closely with management and employees to improve work relationships, build morale, and increase productivity and retention.
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 Continuously align HR practices with business goals.
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 Review processes and policies and make proposals for improvement as necessary.
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 Collaborate with the Director, Human Resources, Corporate, as well as LVMH HR Business Partners to ensure best practices.
 
 
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 </ul>
 Profile
 
 
 
 Skills And Competencies
 
 
 
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 Ability to prioritize and multi-task in a highly complex work environment.
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 Ability to take initiative and work independently at times.
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 Ability to maintain confidentiality and to exercise discretion and professionalism with sensitive information.
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 Ability to organize and keep track of important documents.
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 Ability to deliver information in a clear, concise manner.
 </li>
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 Credibility and integrity in communications.
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 Ability to communicate effectively by phone and in person.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
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 At least 5 years of relevant experience.
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 Bachelor&rsquo;s Degree.
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 Strong knowledge of US labor laws.
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 Demonstrated experience in the various HR functional areas, especially talent management, development, employee relations, and HR project management.
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 Excellent written and verbal communication skills.
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 Strong planning, organizational, and analytical skills.
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 Proficiency in Excel, PowerPoint, and Microsoft Word.
 </li>
 <li>
 Occasional travel may be required.
 
 
 </li>
 </ul>
 Additional information
 
 
 The selected candidate will be offered a base salary within the range of $100k-125k, plus bonus eligibility. The salary offered will be dependent upon the candidate&rsquo;s relevant skills and experience. Christian Dior Inc. offers comprehensive benefit plans such as medical, dental, vision, Flexible Spending Accounts, and short and long-term disability.
 
 
 Additional employee perks include, but are not limited to employee discount program, various paid time off, volunteer time off, holidays, mental health and wellbeing support, family friendly benefits, reproductive health care, child and elder care services, commuter benefits, 401k plans with an employer contribution matching plan, employee referral program, and more.
 
 
 
 Additional Information
 
 
 
 Christian Dior was the designer of dreams. In founding his House in 1947, marked by the revolution of the New Look, he metamorphosed his reveries into wonderful creations. Christian Dior Couture, the House of Dreams, is recognized for its French heritage and vibrant culture sublimating its unique Savoir-faire and Creativity through empowering "metiers d&rsquo;art&rdquo;. Our Maison is a destination for sustainable growth &amp; success where we shape the future of our Talents in a positive, authentic &amp; generous environment. We bloom &amp; deliver excellence with passion, determination, courage &amp; optimism to offer meaningful &amp; daring codes.
 
 
 Christian Dior Couture is part of the LVMH Group, where People Make the Difference. We value, celebrate, and welcome each unique talent and strive to create an inclusive environment providing all employees a sense of purpose. Beyond your role, we recognize the importance and passion of creating communities with shared values that enrich and impact beyond our organization. As an employee, you will have an opportunity to engage in our employee-led communities such as Sustainability, Diversity, Equity and Inclusion, and Corporate Social Responsibility.
 
 
 Christian Dior Couture provides equal employment opportunities to all employees as part of the LVMH Group, which attaches great importance to ensuring that its Maisons and their partners share a set of common rules, practices, and principles with respect to ethics, social responsibility, and protection of the environment.
</div>

Manager, Human Resources, Corporate

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