administrative assistant

senior executive assistant Jobs in New York

senior executive assistant

human resources generalist Jobs in New York

human resources generalist

administrative assistant (external agency staff) Jobs in New York

executive administrative assistant Jobs in New York

executive administrative assistant

human resources assistant

Solomon Page

<div>
 Our client is seeking someone to provide administrative support to the Human Resources department!
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   Pay rate: $25 per hour
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  Responsibilities:
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 </strong>
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   Handle all administrative tasks of the office, including screening calls, handling incoming mail, setting up meetings and maintaining department files and supplies.
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   Maintain calendar for Chief Human Resources Officer
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   Respond to and direct inquiries from staff, volunteers and internal/external callers
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   Process employee information in the HRIS system
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   Process vendor invoices
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   Responsible for procuring and orienting temporary employees including obtaining sign-off on time sheets and processing billing
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   Handle labor law posters for the organization to ensure compliance
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   Prepare materials for various audits as requested
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 <strong>
  Required Qualifications:
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 </strong>
 <ul>
  <li>
   BA Degree plus 1-3 relevant work experience or equivalent
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   Knowledge of Microsoft Office including
  </li>
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   Word, Excel and Outlook
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   Database knowledge, ADP Workforce Now preferred
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   Detail-oriented
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   Ability to manage multiple projects and prioritize
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   Professional phone manner
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   Ability to work tactfully and effectively with diverse personalities
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 If you meet the required qualifications and are interested in this role, please apply today.
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 <strong>
  The Solomon Page Distinction
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 </strong>
 Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
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  About Solomon Page
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 Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook, and LinkedIn.
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 Opportunity Awaits.
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</div>


Human Resources Assistant

<div><p><b>SUMMARY:</b></p>
<p>
The Human Resources Generalist is responsible for performing HR-related filing, administrative tasks and assisting HR Supervisor and Director of HR. This position fulfills responsibilities in the following functional areas: HR bi-weekly tickler, assists in audits, verifications, confirmations, and follow ups.</p>
<p><b>
ESSENTIAL JOB FUNCTIONS:</b></p>
<ul>
<li>Maintain all confidential employee personnel files.</li>
<li>Process employee terminations and resignations in UKG Pro and ensure timely notification to Human Resources and IT Department.</li>
<li>Process new hires into ICL&rsquo;s HRIS system.</li>
<li>Update Justice Center&rsquo;s CBC System within 14 days of change in employment status.</li>
<li>Complete the bi-weekly payroll tickler according to the HR/Payroll internal guidelines.</li>
<li>Updates staffing patterns bi-weekly, in accordance with the bi-weekly tickler reports.</li>
<li>Send confirmation communications to employees regarding new hires and status changes.</li>
<li>Maintains the People Assist database by managing the approval, sharing, and archiving documents to ensure accurate and up‑to‑date records.</li>
<li>Monitor HR compliance requirements: Shelter staff PPD requirements.</li>
<li>Assist with review of personnel files for internal and external audits; compiles reports of missing and/or incomplete items, follows up to obtain missing information. Supplies the QA department with staff listings and all necessary audit documents including personnel files, copies of employment and educational verifications, copies of degrees if necessary.</li>
<li>Conduct People Assist manager training.</li>
<li>Prepare and issue employment verification letters and complete verification requests upon receipt.</li>
<li>Provide administrative support to supervisors during periods of absence.</li>
<li>Assists with special projects within the HRIS system.</li>
<li>Performs related duties as assigned.</li>
</ul>
<p><b>ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:</b></p>
<ul>
<li>Excellent communication skills, including being able to manage confidential information both oral and written; use independent judgement and discretion.</li>
<li>Strong work ethics, attention to detail, and ability to complete tasks in a timely manner.</li>
<li>Proficiency with Microsoft Office applications (Word, Excel, Outlook).</li>
<li>Must be able to learn company policies and procedures.</li>
</ul>
<p><b>QUALIFICATIONS AND EXPERIENCE:</b></p>
<p>
HS diploma or GED with 2+ years&rsquo; Human Resources experience.</p></div>

HR Generalist-HR512905

J.Crew

<div>
 <strong>
  Our Story
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  <br/>
 </strong>
 J.Crew gets you dressed every day, for every occasion.
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 Since 1983, we&rsquo;ve been creating classics that feel familiar and refreshingly new, crafted with unbeatable quality and distinctive point of view&mdash;it&rsquo;s no wonder we&rsquo;ve been in your closet for four decades and counting.
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 Today, we continue to do the classics our way, inspiring not only how you shop but how you define your personal style. Our commitment runs deeper than just making great clothes&mdash;we&rsquo;re proud of our role in getting you dressed with confidence, character, and celebrating a distinctly American sensibility that makes us who we are.
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 Our dedication to Diversity, Equity, Belonging &amp; Sustainability has been celebrated with industry recognition, reflecting our commitment to fostering an inclusive and sustainable workplace.
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 <strong>
  The Role + Purpose
 </strong>
 :
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 J.Crew Group is seeking an Administrative Assistant to serve as a trusted partner to our Human Resources Leadership Team. In this role, you will provide high-level administrative and logistical support to the VP, HR Business Partner (J.Crew &amp; Shared Services) and the VP, Talent Management &amp; HR Innovation ensuring seamless day-to-day operations and a highly organized, professional experience for internal teams and external partners.
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 You will manage complex calendars, coordinate meetings and events, handle travel and expense logistics, and act as a central point of contact for HR-related activities. Representing the HR function, you will bring a service-oriented, proactive approach to your work&mdash;anticipating needs, maintaining discretion, and enabling leaders to operate efficiently in a fast-paced environment. This is a hybrid role based in New York, with on-site presence required to support in-office meetings, events, and activations.
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 Day-to-Day Responsibilities:
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   Provide day-to-day administrative support to HR leaders, including real-time coordination of meetings, appointments, and shifting priorities
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   Own calendar management, meeting scheduling, and conference room bookings; proactively update and adjust events throughout the day as needs change
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   Liaise with building security and J.Crew Group reception to welcome and support external guests attending HR meetings
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   Support new hire requests and coordinate IT setup and onboarding logistics in partnership with HR and Technology teams
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   Organize team lunches, meetings, and internal events, ensuring smooth execution and a polished experience
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   Compile and submit expense reports, coordinating closely with leaders to ensure timely review and approval
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   Assist with vendor management, including vendor setup, contract coordination, and invoice tracking through company systems
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   Arrange and manage domestic and international travel, including flights, accommodations, visas, and passport renewals
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   Review, prioritize, and manage incoming emails, phone calls, and correspondence, screening inquiries from vendors, employees, and external contacts
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   Order, distribute, and maintain office supplies for the HR team
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   Partner closely with the Chief Human Resources Officer&rsquo;s assistant and provide coverage or support as needed
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   Provide project coordination and administrative support for team initiatives, assisting with planning, tracking milestones, following up on action items, and helping ensure projects stay organized and on schedule.
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  </li>
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 Qualifications:
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   Strong interpersonal skills with the ability to build effective relationships across the HR team and with cross-functional partners
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   Highly organized and detail-oriented, with the ability to manage multiple priorities, meet deadlines, and follow up independently
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   Proficient in Microsoft Office (Outlook, Excel, Word); Workday experience a plus
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   Professional, polished demeanor with strong written and verbal communication skills
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   Flexible and adaptable, with a willingness to take on new requests and shifting priorities
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   Proactive problem-solver who asks thoughtful questions and makes informed suggestions
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   Demonstrated ability to handle sensitive, confidential, and proprietary information with discretion and integrity
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   Experience providing project coordination or administrative support, including maintaining timelines, monitoring progress against milestones, and supporting effective execution through proactive communication.
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   Outgoing, calm under pressure, and collaborative&mdash;serving as a reliable liaison and point of contact for HR leaders
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 We welcome you to apply, even if you don't check all the boxes. Our passion is scouting life-long learners who are driven by curiosity, and who feel connected to our brands and share our desire to make an impact. We&rsquo;re always seeking bright new talent who leverage their unique experiences to discover, grow and evolve with our teams.
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  Benefits + Perks
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   Health &amp; Well-being - Eligible associates and family members receive medical, dental, prescription and vision insurance, family planning (fertility, adoption &amp; surrogacy support), fitness discounts, medical travel and more.
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   Associate Discount - We love our products just as much as you do! That&rsquo;s why we offer a great associate discount across all of our brands (J.Crew, J.Crew Factory, and Madewell).
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   Summer Fridays - In addition to our hybrid work model, we also close our office at 1:00 PM every Friday during the Summer months.
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   Community Impact - We support the communities where we live and work through our philanthropic efforts and the J.Crew Cares Program.
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   Winter Break - In addition to our PTO package, J.Crew Group offers a winter break at the end of December to eligible full-time associates at the Home Office to provide time to refresh and recharge.
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  </li>
 </ul>
 Note: Availability of these benefits and perks may be subject to work location &amp; employment type and may have certain eligibility requirements.
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 Hourly Range: $30.05 - $36.03
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 At J.Crew Group (JCG) we aim to pay competitively for our company&rsquo;s size and industry. The base salary offered will take into account internal equity and may vary depending on the candidate&rsquo;s geographic region of work premises, job-related knowledge, skills, and experience among other factors. The base salary is just one component of J.Crew Group&rsquo;s competitive total rewards strategy that also includes the opportunity for bonus, competitive benefits and perks.
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 One of our core focuses here at JCG is creating a community and culture that builds belonging. We are deeply committed to our Diversity, Equity and Inclusion efforts, and we warmly welcome job applicants of all backgrounds.
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 JCG is proud to affirmatively provide equal opportunity to all associates and qualified applicants without regard to race, color, religion, national origin or citizenship, age, sex, marital status, ancestry, legally protected physical or mental disability, veteran status, gender identity, sexual orientation or any other basis protected under applicable law.
</div>


Administrative Assistant

Highgate

<div>Compensation Type: Hourly Highgate Hotels:
<div>
Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning North America, Europe, the Caribbean, and Latin America.</div><div></div><div><br>
With a 30-year track record as an innovator in the hospitality industry, this forward-thinking company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate continues to demonstrate success in developing a diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts, featuring contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value.</div><div></div><div><br>
With an executive team of seasoned hospitality leaders and corporate offices worldwide, Highgate is a trusted partner for top ownership groups and major hotel brands. www.highgate.com</div>
Location:<div></div><div><br>
Midtown convenience. Classic hospitality. Complete comfort. A celebrated past. It all comes together at the Park Central New York Hotel &ndash; located squarely amidst New York&rsquo;s most popular sights and hotels in Midtown Manhattan. Our mix of exciting amenities pay homage to our glamorous past, while presenting a modern spin on the hotel&rsquo;s electrifying environment. Guests will delight in escaping the hectic city life to bask in the stylish Park Central New York.</div>
Overview:
<p>
Support the overall operation of both the Executive Office &amp; Human Resource Department in daily administrative functions. Assist the General Manager and Director of Human Resources with key responsibilities for both offices, which includes new hire administration, employee relations, training and communications with both hotel departments and Highgate corporate offices.</p>
Responsibilities:
<ul><li>Support the employment process including applicant screening, determining eligibility for employment, conducting reference checks and verifying paperwork for accuracy.</li><li>
Refer potential new-hires to department managers when appropriate for interviews.</li><li>
Assist with department outgoing correspondence and memorandums as needed.</li><li>
Maintain all logs (new hire, termination, transfers, department meetings, turnover reports) daily by period and prepare reports in a timely, accurate manner.</li><li>
Assist with all benefit administration including group health insurance, vacation, sick, person, leave of absence, jury duty pay, retirement plan. Ensure all policies and procedures are followed and all completed forms to be accurate with timely submission.</li><li>
Assist with coordination of all other new hire pre-employment steps, including drug testing; reference checks, etc., to ensure compliance with all Company policies and procedures.</li><li>
Respond to all interviewed applicants via telephone or letter within required time frame.</li><li>
Assist with completion of appropriate paperwork for new hires, terminations, payroll action forms and employee status changes on a daily basis and in a timely, accurate manner.</li><li>
Assist with New Hire Orientation: Help administer overview of benefits to new associates.Explain elements of various benefits to associates as required and assist with enrollment and claims processing.</li><li>
Present overview of Highgate Handbook with complete knowledge of all policies and procedures</li><li>
Notify all managers of monthly reviews, prepare payroll action forms and track all completed reviews to ensure reviews are given in a timely manner.</li><li>
Assist the HR department in maintaining accurate employee records.</li><li>
Assist with OSHA, Workers Compensation, and Unemployment Claims responsibilities for hotel.
</li><li>Assist with HR reception area duties: greeting associates, managers and potential new hires. Direct to appropriate manager if necessary.</li><li>
Assist in the production of Employee newsletter.</li><li>
Maintain associate's files and ensure that filing is completed at the end of each week.</li><li>
Assist with Associate Employee Relations Events.</li><li>
Ensure compliance of the Immigration Reform and Control Act for all employees.</li><li>
Maintain inventory of office and benefit supplies on a regular basis. Complete purchase orders needed to replenish such supplies.</li><li>
Keep employee bulletin boards current, post memos, pictures of employee events, loss prevention materials.</li><li>
Distribute paychecks as needed and ensure completed signature pages are collected complete from each department.</li><li>
Assist with other special hotel projects as needed.</li><li>
Provide GM with administrative support through scheduling of key appointments, coordinating in-house meetings &amp; agendas, while assisting with all associate events.</li><li>
Assist the GM &amp; hotel with Social Media management, including but not limited to: timely responses to twitter, on-line reviews, Facebook, Flicker, Yelp, Google+ and any other on-line channel open to the hotel&rsquo;s guests and clients</li><li>
Take the lead on web presence management, with Hyatt Brand Analytics and Micros Interactive our on-line website management vendor, insuring timely follow-up on website updates; these include updates, menus, promos and special calendar events</li><li>
Assist with daily Medalia tracking and reporting out daily results. Ensure timely follow-up from department heads on guest issues</li><li>
Assist with administration and management of hotel programs such as MOD, Lobby Ambassador, Zone management and ensure timely follow-up and communication on all facets of each from scheduling to reporting and execution</li><li>
Support upward, timely communication to Highgate corporate offices and senior leadership and ensure compliance with daily, weekly and monthly deliverables.</li><li>
Assist with weekly coordination of our Gold Passport Reception and assist with invite printing for in-house VIP&rsquo;s</li><li>
Assist with and ensure timely follow-up on all in-house guest communication and requests from within the hotel&rsquo;s guestrooms and present a response to the guest confirming receipt of their request.</li><li>
Assist with timely follow-up to incoming guest correspondence received through the hotel&rsquo;s general mailbox and forward to all departments as deemed necessary for their follow-up</li><li>
In absence of the GM, coordinate and follow-up on all corporate office requests and assist finance as needed on reporting requirements and deadlines</li><li>
Assist other departments on an as need basis when guest influx dictates.</li><li>
Support upward, timely communication to Highgate corporate offices and senior leadership and ensure compliance with daily, weekly and monthly deliverables.</li><li>
Assist with weekly coordination of our Gold Passport Reception and assist with invite printing for in-house VIP&rsquo;s</li><li>
Assist with and ensure timely follow-up on all in-house guest communication and requests from within the hotel&rsquo;s guestrooms and present a response to the guest confirming receipt of their request.</li><li>
Assist with timely follow-up to incoming guest correspondence received through the hotel&rsquo;s general mailbox and forward to all departments as deemed necessary for their follow-up</li><li>
In absence of the GM, coordinate and follow-up on all corporate office requests and assist finance as needed on reporting requirements and deadlines</li><li>
Assist other departments on an as need basis when guest influx dictates.</li></ul>
Qualifications:
<ul><li>Associates or Bachelor&rsquo;s Degree in Human Resources or equivalent of at least 1- 3 years work experience.</li><li>
At least one year Hotel or Human Resource related work experience.</li><li>
Long hours sometimes required.</li><li>
Light work &ndash; Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects.</li><li>
Maintain a warm and friendly demeanor at all times.</li><li>
Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.</li><li>
Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.</li><li>
Must be able to multitask and prioritize departmental functions to meet deadlines.</li><li>
Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.</li><li>
Attend all hotel required meetings and trainings.</li><li>
Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel.</li><li>
Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.</li><li>
Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.</li><li>
Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.</li><li>
Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.</li><li>
Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.</li><li>
Must be able to cross-train in other hotel related areas.</li><li>
Must be able to maintain confidentiality of information.</li><li>
Must be able to show initiative, including anticipating guest or operational needs.</li><li>
Perform other duties as requested by management.</li><li>
Must have basic PC knowledge, minimum typing speed of 35wpm, ability to write and communicate professionally, bi-lingual fluency a plus.</li><li>
Must be hospitality oriented, and possess the ability to work under pressure.</li><li>
Ability to work effectively under time constraints and deadlines.</li><li>
Leadership skills to motivate and develop staff and to ensure accomplishment of goals.</li><li>
Able to set priorities, plan, organize, and delegate.</li><li>
Should possess the ability to complete multiple tasks simultaneously.</li></ul></div><p></p>

Human Resource Generalist

Noor Staffing Group

<div>
 <p>
  This is a long term contract (6 months or longer) working for a non profit organization in Times Square, onsite, paying $30/hour. Workday experience is a MUST.
 </p>
 <p>
  In this role you will:
 </p>
 <p>
  Assist the HR Manager with the administration and implementation of new hires, rehires, employment verifications, and personnel policies
 </p>
 <p>
  Input data into the electronic system
 </p>
 <p>
  Handle all personnel forms such as I9s, background checks, etc
 </p>
 <p>
  Assist personnel by phone, email, or in person regarding employee paperwork
 </p>
 <p>
  <br/>
 </p>
 <p>
  Equal Employment Opportunity Statement:
 </p>
 <p>
  Noor Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.&rdquo;
 </p>
 <p>
  <br/>
 </p>
 <p>
  Physical Requirements:
 </p>
 <p>
  This position requires the ability to perform the essential functions of the role, which may include standing for extended periods, bending, reaching, and lifting up to 50 pounds on an occasional basis, with or without reasonable accommodation. Physical demands may vary depending on assignment and client-site requirements.
 </p>
 <p>
 </p>
</div>


Human Resources Coordinator

United Nations

<div><div><div><div>Result of Service
</div><div>Delivery of timely HR deliverables including terms of reference, longlist and shortlists, interview scheduling and tracking of new hires. Timely support to inters and well managed records including personnel files etc. Delivery of reporting support and events coordination as needed and well managed office equipment.
</div></div><div><div>Work Location
</div><div>New York
</div></div><div><div>Expected duration
</div><div>3 months with possibility of extension.
</div></div><div><div>Duties and Responsibilities
</div><div>The position is located in the United Nations Office for Digital and Emerging Technologies (UNODET). UNODET was established on 1 January 2025, with a mandate to: (a) advise the senior leadership of the United Nations on key trends in technology, so as to guide the strategic approach taken by the Organization on such issues; (b) serve as advocate and focal point for digital cooperation, through engagement with Member States, the technology industry, civil society and other stakeholders; (c) facilitate multi-stakeholder policy dialogue on digital and emerging technologies; (d) strengthen system-wide coordination within and across the United Nations system on digital and emerging technologies; (e) support the follow-up and implementation of the Global Digital Compact (A/RES/79/1 Annex 1). Through the Under-Secretary-General and Special Envoy for Digital and Emerging Technologies, UNODET also leads the implementation of the Secretary-General's vision on digital cooperation by working closely with various UN entities and multi-stakeholder groups, facilitating dialogue to accelerate global digital cooperation, seizing on the opportunities that are presented by technology &ndash; while mitigating the risks &ndash; so that progress towards achieving the Goals by 2030 can be made collectively, as well as carrying out other related duties and responsibilities assigned by the Secretary-General, including follow up actions from the Secretary-General's Roadmap for Digital Cooperation and the report &quot;Our Common Agenda&quot;. The Individual Contractor will report to the Assistant Programme Management Officer; the Individual Contractor will support the following areas: - Recruitment Support: Assist in drafting job descriptions, vacancy announcements, and terms of reference; support publication and dissemination across relevant platforms. - Selection Processes: Support the administration of recruitment, including longlisting/shortlisting, scheduling interviews, preparing interview materials, and compiling evaluation documentation. - Internship Focal Point: Manage end-to-end internship processes, including announcements, recruitment, and exit interviews. - Records Management: Work with programme management to maintain and update personnel files, consultant rosters. - Contract Administration: Support the preparation, review, and processing of consultancy contracts, extensions, and payment documentation. - Coordination: Liaise with HR focal points to ensure timely processing of HR actions and compliance with organizational rules and regulations. - Reporting Support: Provide support in the preparation and compilation of reporting related to grants and programme activities, including gathering inputs, organizing documentation, and assisting with formatting and submission in line with UN processes. - Events Coordination: Support the planning and coordination of programme-related events, workshops, and meetings, including logistical preparations, coordination with internal teams and external participants, and preparation of materials. Provide on-site or day-of support to ensure the smooth implementation of events. - Office Equipment / IT Coordination: Support the coordination of office IT equipment and access, including laptops, email accounts, and system access. Assist with equipment requests, onboarding and offboarding needs, and liaise with relevant IT focal points to ensure staff have the necessary tools and access for their work.
</div></div><div><div>Qualifications/special skills
</div><div>University degree (Bachelors&rsquo; degree or equivalent) in Human Resources, Business Administration, Finance, Social Sciences, or similar. Two years of experience supporting administrative functions, such as human resources, is required. Experience in the United Nations or another multilateral organization, is required. Demonstrated experience reviewing resumes for long/short-listing, is desired. Demonstrated experience drafting terms of reference, is desired
</div></div><div><div>Languages
</div><div>Fluency in English (both oral and written) is required; knowledge of another official UN language is an advantage.
</div></div><div><div>Additional Information
</div><div>Not available.
</div></div><div><div>No Fee
</div><div>THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS&rsquo; BANK ACCOUNTS.</div></div></div></div>

Individual Contractor (Human Resources)

Talkiatry

We’re looking for a highly organized, proactive, and resourceful Executive Assistant in New York City, to provide high-level administrative support to multiple senior leaders. This individual will be a key partner in enabling our executives to operate efficiently. This role requires exceptional judgment, discretion, organization, and the ability to anticipate needs in a fast-paced environment. The Executive Assistant acts as a trusted partner, managing priorities, coordinating complex logistics, and serving as a key point of connection across the organization.
<br>This is a hybrid role, with an expectation of at least 3 days per week in-office
<br><br>
<b>About Talkiatry:</b><br>
Talkiatry transforms psychiatry with accessible, human, and responsible care. We’re a national mental health practice co-founded by a patient and a triple-board-certified psychiatrist to solve the problems both groups face in accessing and providing the highest quality treatment.
<br><br>
60% of adults in the U.S. with a diagnosable mental illness go untreated every year because care is inaccessible, while 45% of clinicians are out of network with insurers because reimbursement rates are low, and paperwork is unduly burdensome. With innovative technology and a human-centered philosophy, we provide patients with the care they need and allow psychiatrists to focus on why they got into medicine.
<br><br>
<b>You will:</b><br>
Executive Partnership & Prioritization Optimize executive time and focus by managing complex calendars, aligning priorities, and anticipating needs across competing demands.
<br><br>
Meeting & Communication Effectiveness Ensure executives are well-prepared for internal and external engagements by driving agenda development, materials preparation, and follow-ups.
<br><br>
Stakeholder Management Serve as a liaison between executives and internal/external stakeholders, facilitating clear, timely, and effective communication.
<br><br>
Travel & Logistics Management Coordinate complex travel and logistics, ensuring seamless execution and efficient use of time and resources.
<br><br>
Executive Communications Draft, edit, and manage high-quality communications and presentations for a variety of audiences.
<br><br>
Cross-Functional Coordination Partner across teams (including IT and People Ops) to support onboarding, events, and key initiatives.
<br><br>
Board & Executive Event Support Coordinate logistics and materials for board meetings, offsites, and executive-level events in collaboration with the EA team.
<br><br>
Operational Excellence Build and maintain systems for tracking priorities, deliverables, and information flow across executive workstreams.
<br><br>
Process Improvement Identify and implement process improvements that enhance efficiency, scalability, and team effectiveness.
<br><br>
Special Projects Lead or support cross-functional projects as needed, often requiring discretion and independent judgment.
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<b>You have:</b><br>
5+ years of experience supporting multiple senior executives in fast-paced environments (startup, healthcare, or technology preferred)
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Demonstrated ability to manage competing priorities with strong judgment and attention to detail
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Exceptional written and verbal communication skills, including experience drafting executive-level materials
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Strong organizational and project management capabilities with a proactive, solutions-oriented mindset
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High level of discretion and ability to handle sensitive and confidential information
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Comfortable operating both tactically and strategically, adapting quickly to changing priorities
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Proficiency with productivity tools (Microsoft Office, Google Workspace, etc.)
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<b>Why Talkiatry:</b><br>
<b>Top-notch team:</b> we're a diverse, experienced group motivated to make a difference in mental health care
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<b>Collaborative environment:</b> be part of building something from the ground up at a fast-paced startup
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<b>Excellent benefits:</b> medical, dental, vision, effective day 1 of employment, 401K with match, generous PTO plus paid holidays, paid parental leave, and more!
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<b>Grow your career with us:</b> hone your skills and build new ones with our Learning team as Talkiatry expands
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<b>It all comes back to care:</b> we’re a mental health company, and we put our team’s well-being first
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Talkiatry participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. only after a job offer is accepted and Form I-9 is completed. For more information on E-Verify, please visit the following: EVerify Participation & IER Right to Work .
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At Talkiatry, we are an equal opportunity employer committed to a diverse, inclusive, and equitable workplace and candidate experience. We strive to create an environment where everyone has a sense of belonging and purpose, and where we learn from the unique experiences of those around us.
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We encourage all qualified candidates to apply regardless of race, color, ancestry, religion, national origin, sexual orientation, age, citizenship, marital or family status, disability, gender, gender identity or expression, pregnancy or caregiver status, veteran status, or any other legally protected status.
<br><b>Compensation Range:</b> $90K - $120K

Executive Assistant

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