administrative assistant - customer service operations 22141

administrative associate (group exercise)

assistant director of housing facilities (two positions): maintenance or custodial

dental assistant

administrative assistant

administrative assistant - customer service operations 22141 Jobs in Boise

administrative associate (group exercise) Jobs in Boise

assistant director of housing facilities (two positions): maintenance or custodial Jobs in Boise

administrative assistant customer service operations 22141

The Car Park, LLC

<div><p><b>Schedule:</b> Tuesday&ndash;Friday | 10:00 AM &ndash; 8:00 PM<br>
<b>4-Day Work Week (10-Hour Days</b></p><p>
</p><p><b>WHO WE ARE</b></p><p>
Professionalism, mutual respect, and a sense of humor are traits we value and exhibit. We have built a community of professionals that place a high emphasis on integrity, trust, and a collaborative environment where understanding each other plays a significant role in positively impacting company culture. We have a deep professional commitment to providing our Team Members with exceptional employee experiences, learning opportunities, career progression, and dare we say it, a lot of fun.</p><p>
The Car Park is a rapidly growing parking and transportation company that operates more than 500 locations within our portfolio across the United States. We have the superior ability to leverage the power of cutting-edge technology, supply legendary customer service, and provide best-in-class practices to our clients continuously. We are experts at meeting the unique needs of the markets we serve including hospitality, healthcare, events, municipalities, office, retail, and universities. Come meet us and you be the judge.</p><p>
What You'll Do:
</p><p>As the Administrative Assistant, you'll play a critical role in supporting Park On Call's 24/7 operations by ensuring operational accuracy, client satisfaction, and internal workflow efficiency. This position serves as a key link between On Call Support Technicians, Park On Call leadership, and Park on Call client accounts, helping to maintain service excellence across all supported locations.
</p><ul><li><p>Manage operational data, documentation, and reporting.
</p></li><li><p>Assist the leadership team with department metrics and performance tracking.
</p></li><li><p>Review and update Park On Call 'agent pages' daily.</p></li><li><p>
Track employee absences and attendance-related categories.
</p></li><li><p>Track project milestones and deliverables.</p></li><li><p>
Assist with scheduling and calendar management.</p></li><li><p>
Answer protocol and process questions from the On Call Support Technicians.
</p></li><li><div><div>Perform quality assurance duties, including grading recorded calls.</div></div></li><li><div><div>
Maintain and manager SmartSheets used for operational tracking.</div></div></li><li><div><div>
Coordinate with internal and external partners for operational support as needed.</div></div></li><li><div><div>
Answer inbound calls from locations and other supported locations as needed.</div></div></li><li><div><div>
Assist leadership in sales initiative process and lead follow-up.
</div></div></li><li><div><div>Sever as a primary point of contract for assigned clients accounts.</div></div></li><li><div><div>
Build and maintain strong relationship with Park On Call clients and potential clients.</div></div></li><li><div><div>
Liaison between clients and internal Park On Call staff.
</div></div></li><li><div><div>Prepare and deliver client-facing reports and performance updates.</div></div></li><li><div><div>
Identify opportunities to improve service quality, operational efficiency, and client satisfaction.
</div></div></li></ul><p></p><p><b>Nice to Have's:
</b></p><ul><li><div><div>Strong organizational and multitasking skills.
</div></div></li><li><div><div>Knowledge of de-escalation tactics.</div></div></li><li><div><div>
Proficiency in Microsoft Office Suite.</div></div></li><li><div><div>
Professional and client-focused demeanor.
</div></div></li><li><div>PowerBI experience a plus!</div>
</li></ul><p><b>MINIMUM REQUIRED QUALIFICATIONS</b></p><ul><li><div><div>
High School Diploma or equivalent.</div></div></li><li><div><div>
1-3 years of experience as an administrative assistant or related position.</div></div></li></ul><p>
</p><p><b>BENEFITS WE OFFER</b></p><ul><li><div><div>
18 days of Recharging your Battery (PTO)</div></div></li><li><div><div>
Paid Parental Leave</div></div></li><li><div><div>
Volunteer Time Off (VTO)</div></div></li><li><div><div>
Paid holidays</div></div></li><li><div><div>
Bereavement</div></div></li><li><div><div>
Medical, Dental, Vision</div></div></li><li><div><div>
Flexible and health spending accounts</div></div></li><li><div><div>
Short term disability</div></div></li><li><div><div>
Critical illness and accident benefits</div></div></li><li><div><div>
Life insurance, tuition reimbursement</div></div></li><li><div><div>
401(k) and more are available to eligible Team Members</div></div></li><li><div><div>
There&rsquo;s also the opportunity to work with a genuinely awesome team of co-workers</div></div></li></ul><p>
</p><p>Professionalism, mutual respect, and a sense of humor are traits we value and exhibit. That&rsquo;s not marketing lingo, it&rsquo;s the truth. Come meet us and you be the judge.</p><p>
</p><p><i>***Equal Employment Opportunity</i></p></div>

Administrative Assistant - Customer Service Operations 22141

Boise State University

<p></p><div><div><b>Job no:</b> 499558<br>
<b>Work type:</b> Non-Classified/Professional<br>
<b>Location:</b> Boise, ID<br>
<b>Categories:</b> Management, Facilities Maintenance, Housing<br>
</div>
<div><div><div><div><p><b>Job Summary/Basic Function:</b></p>
<div>
<p>Due to recent organizational structural changes, the addition of new positions, and an increased need for comprehensive administrative and operational support, we are seeking to fill two Assistant Director roles. While each position has a distinct functional focus, both roles will work in close collaboration to ensure seamless integration between the Maintenance and Custodial teams. Together, the Assistant Directors will provide strategic leadership, enhance cross-functional coordination, and support a holistic residential experience for students while strengthening staff development and operational effectiveness.</p>
<p><b>
Assistant Director (Maintenance)</b></p>
<p>
The Assistant Director of Maintenance provides operational leadership for maintenance services across multiple University Student Housing facilities. This role oversees skilled trades and maintenance staff responsible for preventative maintenance, corrective repairs, work order management, and support of renovation and capital improvement projects within residence halls. The Assistant Director ensures systems and facilities are safe, functional, and responsive to the needs of students and housing operations.</p>
<p>
Working closely with Housing leadership, this position oversees personnel, budgets, contractors, and daily operations while implementing tactical plans that support departmental goals. The role requires strong technical knowledge, team leadership experience, and a proactive approach to asset management, efficiency, and service delivery in a fast-paced, student-centered environment.</p>
<p><b>
Assistant Director (Custodial Services)</b></p>
<p>
The Assistant Director of Custodial Services provides operational leadership for custodial programs across multiple University Student Housing facilities. This role oversees supervisors and custodial teams responsible for maintaining clean, sanitary, and welcoming residence halls and common areas that directly support student health, well-being, and community living.</p>
<p>
This position manages staffing, contractors, training, quality assurance, and resource allocation to ensure consistent service standards and operational efficiency. Working in partnership with Housing leadership, the Assistant Director develops and implements tactical plans, promotes a culture of accountability and customer service, and ensures custodial operations effectively support the residential student experience.</p></div><br>
</div><br>
<div><p><b>Department Overview:</b></p>
<div>
<p>Housing &amp; Residence Life (HRL) is a department that accommodates approximately 3,700 students and staff across 12 on-campus living communities, which include traditional residence halls, suite-style, and apartment-style housing options. Our department is dedicated to supporting the academic and personal success of our residents. As we continue to grow and evolve, we aim to serve a broad range of students from across the region, including those from rural areas and those who are the first in their families to attend college.</p>
<p>
The mission, vision, and values of Housing &amp; Residence Life guide our approach to supporting students and maintaining a strong, purposeful community.</p>
<p>
Housing &amp; Residence Life &ldquo;provides a vibrant residential experience that fosters learning, academic achievement, and meaningful relationships.&rdquo;</p>
<p>
The support we offer residents during their time on campus is anchored in the following values:</p>
<ul>
<div>Community &ndash; Fostering collaboration, mutual support, intentional engagement, and a sense of connection</div>
<p>Learning &ndash; Encouraging critical thinking, personal growth, and exploration</p>
<p>Respect &ndash; Emphasizing empathy, consideration, and authenticity</p>
</ul>
<p>Our goal is to create a welcoming and secure living environment where students can thrive academically and personally. Through our programs and services, we aim to promote a positive residential experience rooted in shared values and a commitment to student success.</p></div><br>
</div><br>
<div><p><b>Level Scope:</b></p>
<div>
<p>Provides direct supervision typically to professionals or skilled technical employees at the entry or intermediate level. Functions as advisor to unit and administration and sets goals and objectives for team members for achievement of operational results. Analyzes and resolves problems through drawing from prior experiences. Interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas) and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action. Supervises staff to assure accountability and stewardship of campus resources (operational, financial, and human) in compliance with departmental goals and objectives.</p></div><br>
</div><br>
<div><p><b>Essential Functions:</b></p>
<div>
<p><b>Core Responsibilities and Leadership Expectations (Both Positions)</b></p>
<p>
The Assistant Directors serve as key leaders within Student Housing Facilities and are expected to model a collaborative, service-oriented leadership approach that supports the residential student experience.</p>
<ul>
<div>Foster a culture of accountability, professionalism, and continuous improvement within facilities teams.</div>
<p>Communicate effectively with staff, campus partners, and housing leadership to ensure clear expectations and coordinated operations.</p>
<p>Promote a service-focused mindset that recognizes the role facilities operations play in supporting student success and community living.</p>
<p>Support staff development through coaching, training, and performance management while building strong and collaborative teams.</p>
<p>Collaborate with Residence Life, Housing Operations, and other campus partners to ensure facilities services align with student housing priorities.</p>
</ul>
<p>Operational Oversight &amp; Staff Management</p>
<ul>
<div>Provide operational leadership for services across multiple student housing facilities.</div>
<p>Supervise frontline supervisors, staff, and contracted service providers to ensure quality service delivery and accountability.</p>
<p>Manage daily operations including work planning, scheduling, resource allocation, and performance monitoring.</p>
<p>Establish and maintain service standards, operational procedures, and quality assurance practices.</p>
<p>Manage operational budgets, equipment, and supplies to support efficient and effective service delivery.</p>
<p>Support the ongoing use and recordkeeping of facilities management software</p>
</ul>
<p>Perform Other Duties as Assigned</p>
<ul>
<div>Participate in divisional initiatives and departmental planning efforts.</div>
<p>Assist with major housing operations such as student move-in, turnover periods, and special projects.</p>
<p>Respond to urgent facility issues or operational needs as required.</p>
</ul>
<p><b>Assistant Director of Housing Maintenance</b></p>
<p>
Maintenance Programs &amp; Facilities Projects</p>
<ul>
<div>Oversee preventative maintenance programs and repair operations for student housing facilities.</div>
<p>Coordinate maintenance-related renovation and capital improvement projects.</p>
<p>Ensure maintenance operations comply with applicable building codes, regulatory requirements, and university standards.</p>
<p>Identify facility deficiencies and develop proactive strategies to address maintenance risks and improve asset reliability.</p>
</ul>
<p><b>Assistant Director of Housing Custodial Services</b></p>
<p>
Custodial Programs &amp; Operational Planning</p>
<ul>
<div>Plan and manage large-scale custodial operations, including residence hall turnover and peak operational periods.</div>
<p>Develop workforce plans, cleaning schedules, and workflow processes to maintain service standards across housing facilities.</p>
<p>Monitor custodial performance metrics and implement improvements to operational processes and service delivery.</p>
<p>Ensure custodial practices align with departmental standards for cleanliness, sanitation, and efficiency.</p>
</ul>
</div></div><br>
<div><p><b>Knowledge, Skills, Abilities:</b></p>
<div><ul><div>Knowledge of group dynamics, conflict resolution skills necessary for training, problem solving, etc.</div>
<p>Knowledge of accounting and finance necessary to operate within budgetary guidelines</p>
<p>Experience in managing budgets, estimating project or equipment costs.</p>
<p>Ability to manage large multi-use facilities or housing spaces</p>
<p>Experience supervising, hiring, training, scheduling, progressive discipline, and evaluating multiple staff and/or teams of staff</p>
<p>Knowledge of facilities maintenance and custodial needs and services</p>
<p>Strong administrative and process-management skills, including workforce planning, scheduling, and quality assurance systems.</p>
<p>Excellent leadership and communication skills, with the ability to set clear expectations and drive accountability across custodial teams.</p>
</ul>
</div></div><br>
<div><p><b>Minimum</b><b> Qualifications:</b></p>
<div>
<p>Bachelor&rsquo;s Degree or plus 2 years relevant experience.</p>
<p>
A valid Driver&rsquo;s license is required.</p></div></div><div><br>
<div>
<p><b>Preferred Qualifications:</b></p>
</div>
<div><p><b>Assistant Director, Housing Maintenance</b></p>
<ul>
<div>Experience managing facility renovation or capital improvement projects, including contractor coordination and budget oversight.</div>
<p>Demonstrated success developing and implementing preventative maintenance programs across multiple facilities.</p>
<p>Knowledge of applicable building codes, regulatory requirements, and risk mitigation practices in residential or commercial environments.</p>
</ul>
<p><b>Assistant Director, Housing Custodial Services</b></p>
<ul>
<div>Experience supervising large-scale, production-driven custodial operations in environments such as residence halls, hotels, resorts, healthcare, or conference facilities.</div>
<p>Proven ability to plan and execute high-volume custodial transitions such as residence hall turnover or similar peak operational cycles.</p>
</ul>
</div></div><br>
<div><p><b>Salary and Benefit</b><b>s:</b></p>
<div><div>Salary range is $65,673 to $71,836 annually and is commensurate with experience. Boise State University provides a best-in-class <b>benefits package</b>, including (but not limited to):</div>
<div><ul><div>12 <b>paid holidays</b></div>
<p>Between 12-24 <b>annual paid vacation days</b> for full-time Professional and Classified staff depending on position type and years of service</p>
<p>10.76% University contribution to your <b>ORP retirement fund</b> (Professional and Faculty employees)</p>
<p>11.96% University contribution to your <b>PERSI retirement fund</b> (Classified employees)</p>
<p>Excellent medical, dental and other <b>health-related insurance</b> coverages</p>
<p><b>Tuition fee waiver</b> benefits for employees, spouses and their dependents</p>
<p>See our <b>full benefits page</b> for more information!</p>
</ul>
</div></div></div><br>
<div><p><b>Required Application Materials:</b></p>
<div><ul><div>Resume</div>
<p>Cover Letter</p>
<p>Contact information for three references (collected as part of the application form) including at least one current or previous supervisor.</p>
</ul>
</div></div><br>
<div><p><b>About Us:</b></p>
<div>
<p>Nestled along the Boise River and steps from the state capitol, Boise State University fosters a vibrant and welcoming academic environment that fuels student and employee success. We&rsquo;re a trailblazing institution, nationally recognized for our innovative spirit and commitment to positive impact on Idaho and beyond.</p>
<p>
Boise State is proud to be recognized by Forbes as the only Idaho employer listed in the top 100 of all national midsize and large employers. We&rsquo;re building a thriving community of faculty and staff whose unique skills, experiences, and perspectives come together to create a rich and rewarding academic experience. Applications from all backgrounds are welcomed.</p>
<p>
Learn more about Boise State and living in Idaho&rsquo;s Treasure Valley at <b>https://www.boisestate.edu/about/</b></p></div></div></div></div><br>
<p>
</p></div><p></p><p><b>Advertised:</b> March 12, 2026 Mountain Daylight Time<br>
<b>Applications close:</b> March 30, 2026 11:55 PM Mountain Daylight Time</p></div><p></p>

Assistant Director of Housing Facilities (Two Positions): Maintenance OR Custodial

Builders Capital

<div>
 <p>
  We're seeking a highly organized and tech-savvy Administrative Assistant to join our dynamic team. This is more than a traditional support role &mdash; it's an opportunity to gain hands-on experience in the construction lending industry while working directly alongside a seasoned, highly successful leader. If you're proactive, detail-oriented, and eager to grow your career in finance and real estate, this role offers a unique opportunity to learn the business from the ground up.
 </p>
 <p>
  At Builders Capital, we are on a mission to reshape the future of construction financing. As the nation's largest private construction lender, we provide innovative, tailored financing solutions to developers, builders, and investors. Our goal is simple: to be our clients' most valued partner by offering aggressive rates, flexible loan terms, and unmatched service. We set ourselves apart by delivering creative financing solutions, leveraging cutting-edge technology, and maintaining an agile, in-house servicing team that ensures quick funding and a seamless process. With approximately 5 million homes needed nationwide to meet demand, we are leading the charge to help address the housing shortage&mdash;one project at a time.
  <br/>
 </p>
 <p>
  <strong>
   What You'll Do
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Executive Support:
   </strong>
   Manage calendars, schedule meetings, coordinate travel, and help ensure leadership stays organized and on schedule.
  </li>
  <li>
   <strong>
    Loan &amp; Pipeline Coordination:
   </strong>
   Assist with tracking active construction loans, organizing documentation, and maintaining accurate pipeline reporting.
  </li>
  <li>
   <strong>
    Client &amp; Partner Communication:
   </strong>
   Serve as a point of contact for borrowers, builders, and internal teams to gather documentation and coordinate next steps.
  </li>
  <li>
   <strong>
    Documentation &amp; File Management:
   </strong>
   Maintain organized digital files, loan documentation, and CRM records to support efficient deal execution.
  </li>
  <li>
   <strong>
    Reporting &amp; Presentations:
   </strong>
   Prepare reports, summaries, and presentation materials to support leadership and production tracking.
  </li>
  <li>
   <strong>
    Process &amp; Technology Support:
   </strong>
   Identify opportunities to improve organization and efficiency through better use of technology and workflow improvements.
  </li>
  <li>
   <strong>
    Special Projects:
   </strong>
   Assist with marketing initiatives, industry events, and other operational projects as needed.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Requirements
  <br/>
  <br/>
 </strong>
 <p>
  <strong>
   What We're Looking For:
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Experience:
   </strong>
   2+ years of administrative, executive assistant, or operations experience (financial services, lending, or real estate preferred).
  </li>
  <li>
   <strong>
    Technical Proficiency:
   </strong>
   Highly proficient in Microsoft Office, Google Workspace, and CRM or database management platforms.
  </li>
  <li>
   <strong>
    Communication Skills:
   </strong>
   Strong written and verbal communication skills with the ability to interact professionally with clients, executives, and partners.
  </li>
  <li>
   <strong>
    Professional Presence:
   </strong>
   Assertive, confident, and professional demeanor with strong interpersonal skills.
  </li>
  <li>
   <strong>
    Attention to Detail:
   </strong>
   Exceptional organizational skills and the ability to manage multiple priorities with precision and accuracy.
  </li>
  <li>
   <strong>
    Time Management:
   </strong>
   Ability to work in a fast-paced, deadline-driven environment while maintaining strong follow-through.
  </li>
  <li>
   <strong>
    Growth Mindset:
   </strong>
   Eagerness to learn the construction lending business and take on increasing responsibility over time.
  </li>
  <li>
   <strong>
    Initiative:
   </strong>
   A proactive, self-starting attitude with the ability to anticipate needs and solve problems independently.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Benefits
  <br/>
  <br/>
 </strong>
 <p>
  <strong>
   Benefits:
  </strong>
 </p>
 <ul>
  <li>
   Innovative Environment: Join a forward-thinking company at the forefront of the construction finance industry with access to cutting-edge technology and resources.
  </li>
  <li>
   Work Flexibility: Enjoy a flexible work environment where you can balance team leadership with your personal life.
  </li>
  <li>
   National Impact: Be part of a nationwide operation that's shaping the future of construction financing and making a difference for builders, developers, and homeowners across the U.S.
  </li>
  <li>
   Health Insurance - We've got you covered! Builders Capital pays 100% of your medical insurance premiums to keep you healthy and stress-free, offering a PPO and HSA plans.
  </li>
  <li>
   Competitive Compensation - We offer competitive wages that reward your expertise and hard work.
  </li>
  <li>
   Paid Time Off - Take time to recharge with 3 weeks of paid time off each year.
  </li>
  <li>
   Paid Holidays - Enjoy 10 paid holidays throughout the year so you can spend quality time with family, friends, or doing whatever you love.
  </li>
 </ul>
 <p>
  &nbsp;
 </p>
 <p>
  We're building more than AI systems&mdash;we're building the foundation for responsible, scalable enterprise intelligence. If you're ready to architect what's next and enable AI at scale, we want to hear from you.
 </p>
 <p>
  &nbsp;
 </p>
 <p>
  We are an Equal Opportunity Employer (EEO) and welcome all qualified applicants. This is a full-time, exempt position. This job description is not intended to be a comprehensive list of all duties and responsibilities and may change as business needs evolve.
 </p>
</div>


Administrative Assistant

Aviation Specialties Unlimited

<div>Description:
<p><b>
Summary</b></p><p>
The HR Administrator / Administrative Services Manager position provides coordinated administrative support across human resources, office operations, and contract administration. The ideal candidate is a detail-oriented, self-starting professional who ensures accurate HR processing (including payroll in Paylocity), maintains an organized and efficient office environment, and manages the contract lifecycle from intake through execution and renewal tracking. This role partners closely with leadership, supports company committees, and delivers reliable operational follow-through that enhances employee experience and business continuity.</p><p><b>
Leadership &amp; Supervisory Responsibilities</b></p><p>
This position directly supervises the Facilities Coordinator and provides day-to-day guidance, workload prioritization, and performance feedback consistent with company leadership standards. This position includes additional leadership and supervisory responsibilities as outlined in LDR-HR-001, Leadership &amp; Supervisor. Refer to that document for further details regarding leadership expectations and scope.</p><p><b>
Responsibilities</b></p><p><b>
HR Administration</b></p><ul><li>
Prepare and process payroll in Paylocity with high accuracy; validate timecards, status changes, and deductions; coordinate corrections and finalize for approval.</li><li>
Coordinate full-cycle HR administration for onboarding and offboarding (offers, background checks as applicable, orientation schedules, equipment/access coordination, exit documentation).</li><li>
Maintain employee records, training and credential logs, and compliance calendars; ensure timely updates to policies, acknowledgments, and required postings.</li><li>
Administer benefits changes and open enrollment logistics in coordination with the Benefits Committee; resolve routine employee inquiries and escalate as appropriate.</li><li>
Support recruiting logistics (job postings, interview scheduling, candidate communication, reference checks) and maintain HRIS data integrity and reporting.</li><li>
Lead employee education and development efforts, including internal training programs, external development opportunities, and position-specific training guides.</li></ul><p><b>
Office Administration</b></p><ul><li>
Oversee day-to-day office operations including supplies, reception/visitor processes, conference room readiness, and general workplace presentation.</li><li>
Coordinate company events (on-site and off-site), including calendaring, catering, room setup, materials preparation, and post-event follow-through.</li><li>
Provide executive support to the COO as needed for scheduling, meeting preparation, travel coordination, and document formatting while maintaining strict confidentiality.</li><li>
Direct and prioritize Facilities Coordinator work related to facilities maintenance, service requests, and vendor performance.</li></ul><p><b>
Contracts Administration</b></p><ul><li>
Manage contract intake, document control, routing, and version tracking; coordinate redlines with internal stakeholders and external parties; ensure approved templates are used.</li><li>
Facilitate approvals and signature processes (including e-signature tools), verify completeness of exhibits/COIs/required documents, and archive fully executed agreements.</li><li>
Maintain the central contract repository, metadata, and alerts for expirations, renewals, notice periods, and compliance deliverables; prepare routine dashboards and status reports.</li><li>
Serve as the primary point of contact for contract status inquiries; escalate legal or commercial issues to the appropriate leaders per established guidelines.</li></ul><p><b>
Committee &amp; Culture Support</b></p><ul><li>
Provide administrative support to the Culture Committee and Benefits Committee (agendas, minutes, action item tracking, communications, and logistics).</li><li>
Assist with internal communications related to culture initiatives, benefit updates, wellness activities, and recognition programs; ensure consistent, timely messaging.</li></ul><p><b>
Process Improvement &amp; Compliance</b></p><ul><li>
Identify workflow inefficiencies across HR admin, office operations, and contracts; recommend and implement practical process improvements and standard work.</li><li>
Ensure adherence to company policies and applicable employment, safety, and records requirements; maintain confidentiality and data security in all activities.</li></ul>
Requirements:
<p><b>
Job Requirements</b></p><ul><li>
3&ndash;6 years of progressive experience in office administration, HR coordination/administration, or closely related operations support role.</li><li>
Demonstrated proficiency with HRIS and payroll platforms (Paylocity experience preferred) and strong Microsoft 365/SharePoint/Teams skills.</li><li>
Working knowledge of HR administrative processes (onboarding/offboarding, benefits changes, records retention) and basic employment documentation requirements.</li><li>
Experience coordinating contract documents (intake, routing, signatures, repository management) and managing tracking systems or logs.</li><li>
Strong organizational, written, and verbal communication skills with proven attention to detail and follow-through.</li><li>
Ability to manage multiple priorities and deadlines while maintaining composure and confidentiality.</li><li>
Prior supervisory or lead experience preferred (direct oversight of facilities, front office, or administrative staff is a plus).</li></ul><p><b>
Competencies, Knowledge, Skills and Certifications</b></p><ul><li>
High integrity and professionalism; ability to handle sensitive information with discretion and sound judgment.</li><li>
Exceptional attention to detail; accuracy in data entry, document control, and payroll processing.</li><li>
Organizational effectiveness; able to plan, prioritize, and execute work across multiple functions with minimal supervision.</li><li>
Customer-service mindset with clear, concise communication and a helpful, solutions-oriented approach.</li><li>
Practical knowledge of HR administration, benefits logistics, HRIS data management, and records retention practices.</li><li>
Foundational understanding of contract terms and document workflows (approval paths, redlines, e-signature, renewal/expiration management).</li><li>
Vendor coordination skills and basic facilities operations awareness; ability to direct the Facilities Coordinator effectively.</li><li>
Event and meeting coordination skills, including agenda preparation, logistics planning, and post-event follow-through.</li><li>
Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint), SharePoint/Teams, and e-signature tools; ability to learn new systems quickly.</li><li>
Preferred certifications: SHRM-CP or PHR (or progress toward certification); not required but valued.</li></ul></div>

HR & Administrative Services Manager

We Know Boise Real Estate

<p>We&rsquo;re looking for a highly organized, proactive Executive Assistant to work closely with the owner of We Know Boise, a respected real estate business serving the Boise area.</p><p>This role plays an important part in keeping the business running smoothly behind the scenes while helping build systems that will support future team growth. The right person will become a trusted partner in helping keep the business organized, efficient, and moving forward.</p><p>This position is ideal for someone who enjoys creating order, managing details, and keeping operations running smoothly. You&rsquo;ll help coordinate systems, client communication, marketing support, and day-to-day operations so the business owner can stay focused on clients and growth.</p><p>This role is best suited for someone with prior experience supporting a business owner or small team who enjoys taking ownership of systems, organization, and operational details.</p><p>This is not a basic administrative role. The right candidate will gradually take on increasing responsibility, managing projects independently and improving systems over time while helping maintain a high level of service for clients.</p><p>This position offers long-term stability and the potential to grow into an Operations Manager or Director of Operations role as the business expands.</p><p><b>Your Role in the Business</b></p><p>Business Operations &amp; Systems:</p><ul><li>Maintain CRM database and client records.</li><li>Track transactions and important contract deadlines.</li><li>Maintain organized digital files and business systems.</li><li>Document and improve internal workflows and checklists.</li><li>Coordinate listing preparation (vendors, photography, staging, etc.).</li></ul><p>Client Experience:</p><ul><li>Ensure smooth communication with clients throughout transactions.</li><li>Assist with collecting 5-star client reviews.</li><li>Help plan and execute quarterly client appreciation events.</li></ul><p>Marketing &amp; Communication:</p><ul><li>Prepare and send the monthly client newsletter.</li><li>Pull monthly real estate market statistics for reporting.</li><li>Manage light social media posting (Facebook and Instagram).</li><li>Coordinate marketing materials such as signage and business cards.</li></ul><p>Executive Support:</p><ul><li>Manage the owner&rsquo;s email inbox and communication flow.</li><li>Coordinate calendar scheduling and appointments.</li><li>Monitor incoming calls and messages and ensure timely responses.</li></ul><p><b>What We&rsquo;re Looking For</b></p><p>You may be a strong fit if you:</p><ul><li>Are highly organized and detail-oriented.</li><li>Enjoy supporting a business owner and helping things run smoothly.</li><li>Take ownership of projects and follow through without constant direction.</li><li>Are comfortable managing multiple priorities at once.</li><li>Communicate clearly and professionally with clients and vendors.</li><li>Look for ways to improve systems and processes.</li><li>Are comfortable working independently without constant direction.</li><li>Enjoy creating organized systems, following clear processes, and ensuring details are handled accurately.</li></ul><p><b>Preferred Experience</b></p><ul><li>Experience in real estate administration, operations, or transaction coordination.</li><li>Familiarity with CRM systems and transaction management platforms.</li><li>Experience coordinating vendors, marketing materials, or events.</li><li>Comfortable working in a detail-focused environment.</li></ul><p>We are seeking someone who is comfortable taking ownership of operational responsibilities and managing projects independently.</p><p><b>Benefits</b></p><ul><li>Performance bonuses tied to client experience and business improvements.</li><li>Paid vacation and holidays.</li><li>We Know Boise encourages a growth-minded approach and supports participation in professional development and training opportunities through brokerage and industry programs.</li></ul><p><b>Location</b></p><ul><li>This is a Full-time, in-office position in Boise, Idaho.</li></ul><p>Pay: $50,000.00 - $60,000.00 per year</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Work Location: In person</p>

Real Estate Executive Assistant | Operations & Client Support

Bond, Black, & Nightingale

<p>Boutique personal injury and criminal defense law firm looking for a driven, engaging, and fun individual to work as an executive administrative assistant. While pay would start at $20/hour, ideally the firm is looking for an individual who will make themselves indispensable and grow with the business. Starting job duties would entail:</p><p>-Familiarizing yourself with the current clients and cases</p><p>-Answering phones and directing new and existing clients to the appropriate attorney</p><p>-Managing multiple attorney calendars and resolving scheduling conflicts</p><p>-Participating in and helping grow a fun and involved office dynamic</p><p>-Scanning and printing checks</p><p>-Helping take payments and calendar cases</p><p>Position includes full medical, dental, and vision benefits for you and your family as well as quarterly bonuses based on the whole law firm's performance.</p><p>We don't care about similar experience history, but do value attitude, initiative, and communication skills. For example, we would rather have someone with a great attitude who is willing to learn that is transitioning from a career in food service than someone with prior front desk experience who is just looking for a new job with better benefits. Rather than sending us a resume or cover letter, please look up our website (attorneysofidaho.com) and message us directly on indeed with a statement of why you would like to work here.</p><p>Job Type: Full-time</p><p>Pay: $20.00 per hour</p><p>Benefits:</p><ul><li>401(k)</li><li>401(k) matching</li><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Vision insurance</li></ul><p>People with a criminal record are encouraged to apply</p><p>Language:</p><ul><li>English, Spanish (Preferred)</li></ul><p>Shift availability:</p><ul><li>Day Shift (Required)</li></ul><p>Work Location: In person</p>

Front Desk/Executive Administrative Assistant

VillaSport Athletic Club and Spa

<div><p><b>ABOUT US:</b></p><p>
Villa Sport offers exciting and fulfilling career opportunities for those who thrive in a fast-paced, energizing environment. Our portfolio includes clubs across multiple states, including California, Texas, Colorado, Idaho, and Oregon. Our resort-style clubs are more than just gyms; they are communities where fitness, family, and fun come together. We are on a mission to create energizing environments where you can thrive and grow with us.</p><p>
If you're a high-performing, outgoing, service-oriented superstar looking for a chance to make a difference, you've found your home. At Villa Sport, we offer a fantastic work environment, competitive wages, and a 401(k) plan with a company match of up to 4% of your compensation. Ready to join a team that&rsquo;s going places? Your journey starts here!
</p><p></p><p><b>POSITION SUMMARY</b><b>:
</b></p><p>As a member of the Villa Sport Fitness team, the Group Exercise Admin Associate provides direct operational and administrative support to the Area Group Exercise Director across all 10 VSF Idaho clubs. This role requires flexibility, strong organization, and the ability to travel between locations as needed, including occasional evening and weekend availability for program launches, pop-up events, workshops, and all-club events. The position requires a highly organized, self-motivated individual who can manage multiple responsibilities independently and with minimal supervision.</p><p>
</p><p><b>RESPONSIBILITIES (JOB- SPECIFIC):</b></p><p>
Assist the AGXD with:</p><ul><li>
Support of day-to-day Group Exercise program operations as directed by the AGXD.</li><li>
Travel between all Treasure Valley clubs to complete assigned tasks, audits, and projects.</li><li>
Perform equipment and studio inventory checks to ensure all GX spaces meet Villa Sport standards.</li><li>
Monitor and support studio cleanliness, organization, and presentation.</li><li>
Draft and distribute instructor and team communications related to schedules, pop-ups, workshops, club events, and general club updates.</li><li>
Assist with planning and execution of special events, pop-ups, and launches, including on-site setup, decorating, and breakdown.</li><li>
Support real-time updates within MotionVibe as directed by the AGXD, including instructor changes, class edits, and substitution needs.</li><li>
Conduct instructor studio onboarding and introductions, including sound system usage, operational procedures, and Villa Sport class standards to ensure alignment with program expectations and goals.</li><li>
Collect, respond to, and escalate member feedback received through email, social platforms, or in-club.</li><li>
Support all programs and special pop-up events, including contributing to social media and LinkedIn content to enhance club visibility.</li><li>
Assist with data tracking, spreadsheets, reporting, and general program analysis.</li><li>
Support club refreshes and studio upgrades.</li></ul><p>
</p><p><b>QUALIFICATIONS:</b></p><ul><li>
Experience<ul><li>
Minimum of two years&rsquo; experience as a Group Exercise Instructor.</li><li>
Minimum of one year in an administrative or coordinator position preferred.</li><li>
Experience with a hospitality company preferred.</li></ul></li><li>
Computer<ul><li>
Proficient in MS Excel and Word.
</li><li>Experience with work schedule software.</li></ul></li><li>
Communications/Organization<ul><li>
Excellent written and verbal communication skills.</li><li>
Highly organized and detail oriented.</li><li>
Able to maintain confidentiality of member information and other club data or proprietary information.</li><li>
Excellent editing and proofreading skills.</li><li>
Able to handle multiple concurrent projects and assignments.</li></ul></li><li>
Personal Characteristics<ul><li>
Excellent customer service skills, energetic, enthusiastic and motivational.</li><li>
Able to problem solve; flexible with changing situations.</li><li>
Honesty, integrity, and sound judgment.</li><li>
Self-discipline and capacity for hard work.</li><li>
Fanatical about cleanliness.</li><li>
Able to handle multiple concurrent projects and assignments.</li></ul></li><li>
Education<ul><li>
College or Junior College Degree preferred, but not mandatory.</li></ul></li></ul><p>
</p><p><b>PHYSICAL AND ENVIRONMENTAL REQUIREMENTS:</b></p><ul><li>
Occasional bending, kneeling, and lifting up to 50 lbs.</li><li>
Frequent standing, walking, reaching, climbing and balancing.</li><li>
Comfortable working in environments with moderate to high noise levels</li><li>
Ability to work in a standing position for extended periods of time.</li><li>
Ability to travel between all VSF Treasure Valley locations as required.</li></ul></div><p></p>

Administrative Associate (Group Exercise)

Explore 91+ Administrative assistant customer service operations 22141 in Boise this March. Find roles across top companies and apply now to boost your career.