administrative assistant (director level)

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administrative assistant (director level) Jobs in Atlanta

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administrative specialist i

administrative assistant director level

The Home Depot

<div>Position Purpose:
The Administrative Assistant performs full administrative and general office duties in support of a Director and/or department. 
Key Responsibilities:<ul><li>
30% Performs clerical duties such as typing, note taking, and managing daily mail to make certain that order is maintained within the office or department and documents are accurate; Responsible for establishing and maintaining official documents and records in appropriate files to ensure organization of materials.</li><li>
30% Schedules and coordinates appointments and makes arrangements for meetings, conferences and travel to ensure effective management of supervisor's/department's calendar.</li><li>
25% Prepares routine letters, memorandums, agendas, presentations, forms, etc.; Maintains Director' s email and voicemail correspondence to maintain adequate and timely communication;
</li><li>15% Screens telephone calls and resolves or refers them as appropriate; assists with some light accounting/budget review.</li></ul> 

Direct Manager/Direct Reports:<ul><li>
This position typically reports to Director/Sr. Director</li><li>
This position has 0 Direct Reports</li></ul> 

Travel Requirements:<ul><li>
No travel required.</li></ul> 

Physical Requirements:<ul><li>
Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.</li></ul> 

Working Conditions:<ul><li>
Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.
</li><li>No travel required</li></ul> 

Minimum Qualifications:<ul><li>
Must be eighteen years of age or older.</li><li>
Must be legally permitted to work in the United States.</li><li>
Provides primary support to a specific supervisor and/or department.</li><li>
Typically has frequent contacts outside the workgroup.</li><li>
Typically assignments follow existing routines or instructions.</li><li>
Typically considers among a few options and past practice when solving problems</li><li>
Typically, guidance is always available and prior permission is required before changing work methods.</li></ul> 

Preferred Qualifications:<ul><li>
PC skills, knowledge and proficiency in Microsoft Office tools (Word, PowerPoint, Excel, Access), Lotus Notes and the Internet.</li><li>
Strong written/verbal communication skills, strong organizational skills and attention to detail, &amp; strong interpersonal skills.</li><li>
Skills in operating office equipment (e.g., fax, copier, phone, etc.)</li></ul> 

Minimum Education:<ul><li>
The knowledge, skills and abilities typically acquired through the completion of a high school diploma and/or GED.</li></ul> 

Preferred Education:<ul><li>
No additional education</li></ul> 

Minimum Years of Work Experience:<ul><li>
2</li></ul> 

Preferred Years of Work Experience:<ul><li>
No additional years of experience</li></ul> 

Minimum Leadership Experience:<ul><li>
None</li></ul> 

Preferred Leadership Experience:<ul><li>
None</li></ul> 

Certifications:<ul><li>
None</li></ul> 

Competencies:<ul><li>
Action Oriented</li><li>
Decision Quality</li><li>
Collaborates</li><li>
Instills Trust</li><li>
Situational Adaptability</li><li>
Communicates Effectively</li><li>
Customer Focus</li><li>
Resourcefulness</li></ul></div>

Administrative Assistant (Director Level)

Ivy Prep Academy

<div>JOB SUMMARY: 
 
The Administrative Assistant will play a key role in supporting school-wide initiatives to meet the mission, vision, and strategic goals of Ivy Prep Academy. This is an amazing opportunity for an individual seeking an intense, mission-driven, on-the-ground learning experience that touches all aspects of an all-girl school education including curriculum, instruction, operations, finance, board governance, community engagement, partnerships, and fundraising. 
 
The Administrative Assistant creates the capacity for school leadership to focus on Ivy Prep Academy&rsquo;s most important priorities. The Administrative Assistant manages daily communication, calendar, and workflow, and works on special projects that extend from the Executive Director and CFO work. In doing so, the individual will need to represent the Executive Director and Chief Financial Officer effectively with staff, families, and external visitors, exercise outstanding judgment on sensitive matters and support in triaging and troubleshooting day-to-day challenges. 
 
ESSENTIAL DUTIES: 
 
Duties of the Administrative Assistant include, but are not limited to, the following:<ul><li>
Strategically manage the Executive Director and CFO&rsquo;s calendar by scheduling all meetings, events and worktime, ensuring that time is allocated to balance immediate needs with long-term priorities</li><li>
Process all communications sent to the Executive Director and CFO by managing email, assessing the importance and urgency of messages, and supporting timely and effective responses</li><li>
Produce a daily memo for the Executive Director and CFO that delineates the immediate action items and long-term projects, summarizes all critical communications from the day, and provides an updated daily snapshot of key organizational data</li><li>
Execute special projects relating to initiatives that extend from the Executive Director and CFO work: these projects grow in scope as the individual develops organizational knowledge</li><li>
Retrieves information as requested from records, email, minutes, and other related documents.</li><li>
Prepares written summaries of data when needed</li><li>
Assists other departments with special projects as needed</li><li>
Serve as a backup to the Front Desk Receptionist</li><li>
Advise the Executive Director and CFO with ideas to support organizational development and serve as a sounding board for a range of topics</li></ul> 

REQUIRED SKILLS ABILITIES:<ul><li>
Possesses unwavering integrity and trustworthiness; exercises sound judgment with a deep sensitivity to maintaining confidential information</li><li>
Excels at interpersonal relationships by listening attentively, building trust, communicating clearly both verbally and written, and interacting with others respectfully at all times</li><li>
Demonstrates very strong organizational skills and detail orientation, with a keen awareness that getting the details right is critical to organizational success</li><li>
Is a systems-oriented thinker who analyzes information thoughtfully and develops sustainable systems that promote efficiency and improve outcomes</li><li>
Proficient in Microsoft Office Suite or related software and experience working with Google Docs, Google Sheets, and Google Forms</li><li>
Ability to work nights, weekends, and overtime as needed</li><li>
Commitment to the vision, mission, and values of Ivy Prep Academy</li></ul> 

EDUCATION AND EXPERIENCE:<ul><li>
Bachelor&rsquo;s degree in Business Administration, Communications, Education, or related field required (Associate&rsquo;s degree with relevant experience may be considered)</li><li>
3-5 years of administrative or executive support experience, preferably supporting senior leadership</li><li>
Experience in a K-12 school, charter school, or nonprofit environment preferred</li><li>
Proven ability to manage complex calendars, multiple priorities, and fast-paced operations</li><li>
Demonstrated professionalism in handling confidential and sensitive information</li><li>
Proficiency in Google Workspace and Microsoft Office Suite required</li><li>
Strong organizational, communication, and time management skills</li><li>
Experience supporting leadership teams, board coordination, or cross-functional projects is a plus</li></ul>
DISCLAIMER: 
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities as needed.
vU3CjNEYFL</div>

Administrative Assistant

Druid Hills Child Development Center

<div>DHCDC is seeking a highly organized, detail-driven Executive Assistant to support the Executive Director and strengthen daily operations, communication, and donor engagement.

This role blends executive support, systems coordination, and donor relations. The ideal candidate is proactive, precise, and professional&mdash;someone who can manage multiple priorities, maintain confidentiality, and ensure that both internal operations and external relationships reflect the excellence of our organization.

Key Responsibilities
<ul>
<li>Manage administrative priorities for the Executive Director, including scheduling, follow-ups, and task tracking</li>
<li>Prepare reports, documents, and communications with a high level of accuracy and professionalism</li>
<li>Maintain organized systems for files, reports, and documentation</li>
<li>Track and follow up on key operational workflows to ensure completion and alignment</li>
<li>Ensure all data, reports, and records are correct, complete, current, and well-communicated 
</li>
</ul><ul><li>Maintain and update donor records in Little Green Light (LGL)</li>
<li>Draft and send donor acknowledgments, thank-you letters, and follow-up communication</li>
<li>Ensure accuracy and timeliness of donor records, gifts, and reporting</li>
<li>Support donor stewardship efforts with professionalism and discretion</li>
</ul><ul><li>Draft clear, professional communication for staff, families, and donors</li>
<li>Track action items from meetings and ensure timely follow-through</li>
<li>Coordinate across team members to maintain alignment and consistency</li>
</ul><ul><li>Maintain organization and presentation of administrative spaces</li>
<li>Support onboarding documentation and staff file management</li>
<li>Assist with event preparation, parent conferences, and internal meetings</li>
<li>Ensure administrative systems and supplies are organized and accessible</li>
</ul>
Qualifications
<ul>
<li>3+ years of administrative or executive support experience</li>
<li>Experience with CRM systems (LGL or similar preferred)</li>
<li>Strong organizational skills and attention to detail</li>
<li>Excellent written communication skills (professional tone required)</li>
<li>Ability to manage confidential information with discretion</li>
<li>Proficiency in Google Workspace; Microsoft, QuickBooks experience preferred</li>
<li>Ability to work independently and proactively in a fast-paced environment</li>
</ul>
Preferred Traits
<ul>
<li>Anticipates needs and follows through without reminders</li>
<li>Calm, steady, and solutions-oriented</li>
<li>Strong ownership and accountability</li>
<li>Able to manage multiple systems without losing accuracy</li>
<li>Professional presence with staff, families, and donors</li></ul></div>

Executive Assistant

Pull-A-Part

<div>Top Benefits<ul><li>
Medical, Dental &amp; Vision Insurance (Low-cost or FREE)</li><li>
FREE Life &amp; Short-Term Disability Insurance</li><li>
401(k) with Company Match</li><li>
Paid Holidays &amp; Vacation</li><li>
On-the-Job Training &amp; Career Growth</li><li>
Employee Referral Bonus ($500)</li><li>
Employee Assistance Program (EAP)</li></ul>
Your Role
As the Administrative Assistant &ndash; Used Car Sales, you&rsquo;ll support the Director of Used Car Sales by coordinating sales operations, managing inventory and compliance, analyzing performance, and improving internal processes across 34+ locations. This position involves leadership, travel, and cross-functional collaboration.
What You'll Do as the Administrative Assistant<ul><li>
Support and execute used car sales strategies and targets</li><li>
Coach and guide the sales team to hit goals and solve challenges</li><li>
Assist with inventory mix, pricing insights, and market analysis</li><li>
Help develop training, performance metrics, and process improvements</li><li>
Partner with Marketing on promotions and brand visibility</li><li>
Ensure compliance with sales, titling, and regulatory requirements</li><li>
Champion safety, environmental responsibility, and company values</li></ul> 
What You Bring as an Administrative Assistant<ul><li>
Sales leadership experience (used car or automotive preferred)</li><li>
Knowledge of titling, regulations, and general vehicle mechanics</li><li>
Strong communication, organization, and computer skills</li><li>
Ability to work indoors/outdoors in an industrial setting</li><li>
Bachelor&rsquo;s degree or equivalent experience</li><li>
Bilingual English/Spanish a plus</li></ul> 
About Us 
Pull-A-Part is a national leader in the do-it-yourself used auto parts industry, offering a sustainable and customer-focused approach to automotive recycling. Headquartered in Atlanta, we operate 35 superstores across the country. 
Learn more: https://about.pullapart.com 
Our Core Values 
Respect &ndash; Every person matters 
Help &ndash; Support your team and customers 
Learn &ndash; Ask questions and grow skills 
Grow &ndash; Advance your career 
Equal Opportunity Employer 
Pull-A-Part is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.</div>

Title Clerk | Administrative Assistant | Automotive

Emory University

<div>
 
 Discover Your Career at Emory University
 
 
 
 Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.
 
 
 
 Description
 
 
 
 Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program.
 
 
 KEY RESPONSIBILITIES:
 
 
 <ul>
 <li>
 Provides administrative support specifically for HR department, Director of Operations and Executive Director.
 </li>
 <li>
 Responds to incoming telephone calls.
 </li>
 <li>
 Maintains calendars and prioritizes meeting requests for management.
 </li>
 <li>
 Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
 </li>
 <li>
 May complete forms, grant applications, and/or correspondence associated with programs.
 </li>
 <li>
 Prepares charts and graphs for reports and presentations.
 </li>
 <li>
 Creates and edits programmatic and other reports associated with ACPE&rsquo;s primary business.
 </li>
 <li>
 Schedules meetings and help with logistics for meetings, possibly assisting Assistant Director of Event Planning.
 </li>
 <li>
 Prepare materials for meetings and special events. Having experience with Boards and professional associations would be a preference.
 </li>
 <li>
 Initiates, processes, and maintains records and invoices.
 </li>
 <li>
 Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
 </li>
 <li>
 May monitor or maintain budgets and grants, assist with budget development for HR, and prepare related expense reports and reimbursements.
 </li>
 <li>
 Plans and coordinates travel arrangements for Executive Director.
 </li>
 <li>
 Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
 </li>
 <li>
 Establishes and organizes files and documents.
 </li>
 <li>
 Oversees ordering and maintenance of office supplies.
 </li>
 <li>
 Performs related responsibilities as required.
 
 
 </li>
 </ul>
 MINIMUM QUALIFICATIONS:
 
 
 <ul>
 <li>
 </li>
 <ul>
 <li>
 Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
 </li>
 <li>
 Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
 </li>
 <li>
 Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).
 
 </li>
 </ul>
 </ul>
 NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.
 
 
 
 Additional Details
 
 
 
 Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).
 
 
 Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.
</div>

Administrative Assistant - Association for Clinical Pastoral Education (ACPE)

<div>Discover Your Career at Emory University:
<div>
Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.</div>
Description:
<div>
Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program.</div><div> 
</div>KEY RESPONSIBILITIES: 
<ul><li>
Provides administrative support specifically for HR department, Director of Operations and Executive Director.</li><li>
Responds to incoming telephone calls.</li><li>
Maintains calendars and prioritizes meeting requests for management.</li><li>
Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.</li><li>
May complete forms, grant applications, and/or correspondence associated with programs.</li><li>
Prepares charts and graphs for reports and presentations.</li><li>
Creates and edits programmatic and other reports associated with ACPE&rsquo;s primary business.</li><li>
Schedules meetings and help with logistics for meetings, possibly assisting Assistant Director of Event Planning.</li><li>
Prepare materials for meetings and special events. Having experience with Boards and professional associations would be a preference.</li><li>
Initiates, processes, and maintains records and invoices.</li><li>
Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.</li><li>
May monitor or maintain budgets and grants, assist with budget development for HR, and prepare related expense reports and reimbursements.</li><li>
Plans and coordinates travel arrangements for Executive Director.</li><li>
Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.</li><li>
Establishes and organizes files and documents.</li><li>
Oversees ordering and maintenance of office supplies.</li><li>
Performs related responsibilities as required.</li></ul>
MINIMUM QUALIFICATIONS:<ul><li><div><ul><li>
Bachelors degree or equivalency of a high school diploma and five years of administrative experience.</li><li>
Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.</li><li>
Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).</li></ul></div></li></ul>
NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.
Additional Details:
<div>
Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).</div><div></div><div> 
Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.</div></div>

4flow

<div>About 4flow
4flow is a global leader in supply chain delivering end-to-end solutions for some of the world&rsquo;s most recognized brands. Headquartered in Berlin, Germany, we partner with organizations to optimize supply chain performance, drive operational excellence, and enable digital transformation.
With a strong foundation in Europe and a proven track record of success, 4flow is continuing to expand its presence in North America. As part of this growth, we are looking for a highly organized and proactive Administrative Assistant to support our team and help ensure a seamless, well-run office environment.
The 4flow vision
4flow is the trusted global leader in end-to-end supply chain optimization. Our dedication drives us to make a positive, sustainable impact for our customers, the environment and society.
What your new challenge will look like
<ul><li>Primarily in-office, with flexibility for one remote day per week; standard hours are Monday&ndash;Friday, 8:00 AM -5:00 PM</li><li>
Own day-to-day office operations, ensuring a seamless, productive environment (mail/package handling, supplies, vendor management, and ordering optimization)</li><li>
Oversee office upkeep, including clean and organized office and kitchen spaces; manage the external cleaning service to maintain high standards</li><li>
Serve as the main liaison with building management and external vendors</li><li>
Proactively identify maintenance needs and office improvements; source quotes and recommend solutions</li><li>
Support safety and security initiatives, maintain supplies, and reinforce policies and best practices</li><li>
Act as the primary point of contact for employees and internal teams in the Atlanta office</li><li>
Foster a welcoming, service-oriented office culture</li><li>
Plan and execute office events (e.g., weekly lunches, team meetings, social gatherings, annual retreats); occasional travel or after-hours support may be required</li><li>
Coordinate customer and guest visits, including on-site hosting support</li><li>
Assist with internal communications and distribution as needed</li><li>
Support Global Administration and broader Corporate Services initiatives</li><li>
Coordinate charitable initiatives, including NGO partnerships and volunteer activities</li><li>
Assist with travel coordination (vendor selection, bookings, policy guidance, expense reporting)</li><li>
Provide administrative support to leadership as needed</li><li>
Manage financial documentation (invoices, payment requests), partner with Finance, and track budget spend</li><li>
Support contract coordination and management</li><li>
Track and follow up on requests to ensure timely completion and clear communication</li></ul>
Reporting line: Reports to the Director of Corporate Services, with a dotted line to the Atlanta Office Lead
Why you belong at 4flow<ul><li>
5+ years&rsquo; experience working as an administrative assistant in a corporate environment.</li><li>
Associate's degree or equivalent experience.</li><li>
Previous experience at a global organization.</li><li>
Ability to exercise good judgment in situations, with strong written and verbal communication, administrative, and organizational skills.</li><li>
Ability to maintain a high level of discretion, confidentiality, and good judgment to handle all sensitive matters.</li><li>
Ability to anticipate shifts in priorities, the flow of information, or changes while maintaining professionalism under simultaneous demands for attention.</li><li>
Ability to work flexible hours/overtime as dictated by the needs of business (projects and meetings).</li><li>
Exemplary planning, organization, and time management skills.</li><li>
Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).</li></ul>
What we offer
Come join us! 4flow, Inc. is an American company with German roots that offers a clearly defined vision, excellent job security, and outstanding long-term career prospects. Work side-by-side with a skilled team of consultants eager to share their know-how and experience. As part of a highly international, fast-growing company with a vibrant corporate culture, you will enjoy a competitive base salary, an attractive bonus system, and a great benefits package.
Ready for 4flow? Then please apply online.
We are committed to equal opportunities and welcome applications from all individuals, regardless of age, gender, origin, disability, sexual orientation, religion, or any other legally protected characteristic.</div>

Explore 429+ Administrative assistant director level in Atlanta this May. Find roles across top companies and apply now to boost your career.

429 administrative assistant director level jobs In Atlanta

Administrative Assistant (Director Level)

Administrative Assistant

Executive Assistant

Title Clerk | Administrative Assistant | Automotive

Administrative Assistant - Association for Clinical Pastoral Education (ACPE)

Administrative Assistant - Association for Clinical Pastoral Education (ACPE)

Administrative Assistant