administrative assistant for a artist photographer

Red Light Management

<div><p>The RLM Accounting Assistant will be responsible for the following items-</p>
<ul>
<li><i>Accounts Receivable Support
</i><ul><li>Ensure revenue items are posted correctly and in a timely manner.</li>
<li>Emphasis on posting priority client revenue items.</li>
</ul></li><li><i>Concur + Expense Processing
</i><ul><li>Work with team to assist in managing Employees&rsquo; timely submission of Expense Reports</li>
<li>Daily Review + Processing of Reports in the approval process</li>
</ul></li><li><i>Artist Billbacks</i>
<ul><li>Weekly preparation and distribution of pre-bill reports for managerial approval</li>
<li>Creation and submission of approved invoices to respective clients</li>
<li>Processing of AR adjustments for changes in billing</li>
<li>Performing timely follow-ups on outstanding invoices to support team with effective collections</li>
</ul></li><li><i>Accounts Payable Activities</i>
<ul><li>Process vendor invoices and ensure timely and accurate check payments.</li>
<li>Verify and reconcile payment documentation and vendor records to ensure compliance with internal policies</li>
</ul></li><li><i>Accounts Receivable Support
</i><ul><li>Ensure revenue items are posted correctly and in a timely manner.</li>
<li>Preparing and depositing physical checks received</li>
</ul></li><li><i>Other Special Projects and tasks upon request</i></li>
</ul>
<p><b>Requirements:</b></p>
<ul>
<li>Proficiency working with various accounting systems and Excel (as well as the rest of the Microsoft Office Suite)</li>
<li>Ability to communicate clearly, effectively, timely, and professionally</li>
<li>Experience working with SAP Concur Expense, QuickBooks, and Sage Intacct (Preferred)</li>
<li>Highly motivated self-starter, with well-developed critical thinking skills and ability to independently analyze complex data sets.</li>
<li>Passionate about music or interest in the music industry</li>
</ul>
<p><b>Additional Qualifications</b></p>
<ul>
<li>Excellent time management and multitasking skills</li>
<li>Must be proactive, reliable, detail-oriented, organized, self-motivated, and resourceful</li>
<li>Strong attention to detail and follow-through</li>
<li>Positive attitude and good team player</li></ul></div><div></div>

Accounting Assistant (Charlottesville)

COMPLEX

<div><div>Join the largest and fastest growing independent artist merchandise company in the space, work across contemporary recording artist&rsquo;s e-commerce stores, tours, retail programs, album rollouts + more.</div>
<div></div>
<div>TITOL&trade; is seeking a proactive, detail-oriented Product Development Assistant to support the development and execution of artist and brand merchandise across a variety of product categories. This role will work closely with Creative, Technical Design, Project Management, Production, and external vendor partners to bring concepts from mockup to reality.</div>
<div><br>
The ideal candidate possesses a strong understanding of apparel and merchandise production, decoration techniques, materials, and manufacturing processes. They are highly organized, solutions-oriented, and excited to be hands-on throughout the product development lifecycle&mdash;from initial concept through sampling and production.</div>
<div></div>
<div><b>Working Environment:</b></div>
<div>In-office 5 days/week with occasional travel or on-site support required. May involve weekend or extended hours during peak seasons. Very fast-paced and detail-driven environment, with a focus on problem-solving, managing multiple parallel projects, and re-prioritizing tasks as necessary.</div>
<h3 class="jobSectionHeader"><b>What You'll Do</b></h3><div>
<h3 class="jobSectionHeader"><b>Product Development &amp; Execution</b></h3>
<ul>
<li><p>Support the development of merchandise from concept through production, ensuring products are feasible, cost-effective, and aligned with creative intent.</p>
</li>
<li><div>Review creative concepts and mockups and provide recommendations on materials, decoration methods, construction, and manufacturing approaches.</div>
</li>
<li><div>Collaborate with Creative and Technical Design teams to help translate product ideas into production-ready specifications.</div>
</li>
<li><p>Assist in identifying potential production challenges early and propose practical solutions.</p>
</li>
</ul><h3 class="jobSectionHeader"><b>Vendor &amp; Factory Partnership</b></h3>
<ul>
<li><p>Build and maintain relationships with vendors, manufacturers, print shops, dye houses, embroidery facilities, and other production partners.</p>
</li>
<li><div>Travel regularly to vendor facilities to review samples, monitor production quality, troubleshoot issues, and strengthen manufacturing partnerships.</div>
</li>
<li><p>Serve as a key point of contact between internal teams and external partners throughout development and sampling.</p>
</li>
</ul><h3 class="jobSectionHeader"><b>Sampling &amp; Product Tracking</b></h3>
<ul><li><h3 class="jobSectionHeader">Coordinate and track product samples throughout the development process.</h3><b>
</b></li><li><h3 class="jobSectionHeader">Maintain visibility into sample status, revisions, approvals, and outstanding feedback.</h3><b>
</b></li><li><h3 class="jobSectionHeader">Help ensure sample iterations are progressing according to project timelines and development goals.</h3><b>
</b></li><li><h3 class="jobSectionHeader">Organize and maintain physical and digital sample archives for future reference.</h3><b>
</b></li></ul><h3 class="jobSectionHeader"><b>Production Support</b></h3>
<ul><li><h3 class="jobSectionHeader">Support the broader Production and Product Development teams with day-to-day project needs and workflow management.</h3><b>
</b></li><li><h3 class="jobSectionHeader">Assist in maintaining development calendars, milestone tracking, and key deadlines.</h3><b>
</b></li><li><h3 class="jobSectionHeader">Help coordinate communication and handoffs between Creative, Technical Design, Production, and vendors.</h3><b>
</b></li><li><h3 class="jobSectionHeader">Ensure project information, specifications, and approvals are accurately documented and communicated.</h3><b>
</b></li></ul><h3 class="jobSectionHeader"><b>Product &amp; Manufacturing Expertise</b></h3>
<ul>
<li><p>Maintain working knowledge of apparel construction, garment development, and merchandise production processes.</p>
</li>
<li><div>Possess a strong understanding of decoration techniques including screen printing, embroidery, appliqu&eacute;, patches, woven labels, DTG, sublimation, puff print, specialty inks, dyes, washes, and garment finishing techniques.</div>
</li>
<li><div>Advise internal teams on production capabilities, manufacturing limitations, and opportunities for product innovation.</div>
</li>
<li><p>Stay informed on new materials, decoration methods, and industry trends.</p>
</li>
</ul><h3 class="jobSectionHeader"><b>Sourcing &amp; Vendor Development</b></h3>
<ul>
<li><p>Source garment blanks, materials, trims, packaging, and specialty vendors to support new product development.</p>
</li>
<li><div>Identify manufacturing partners capable of executing unique products, decoration techniques, and custom applications.</div>
</li>
<li><p>Recommend sourcing solutions that balance design intent, quality, lead times, and budget requirements.</p>
</li>
<li><p>Stay informed on new products, materials, decoration methods, and vendor capabilities to support ongoing product innovation.</p>
</li>
</ul></div><h3 class="jobSectionHeader"><b>Who You Are</b></h3><div>
<ul>
<li><p>2&ndash;4 years of experience in product development, production, sourcing, merchandising, or a related field.</p>
</li>
<li><div>Working knowledge of apparel manufacturing, garment construction, and product development processes.</div>
</li>
<li><div>Familiarity with apparel decoration techniques, dyes, washes, and specialty production methods.</div>
</li>
<li><div>Strong organizational skills with the ability to manage multiple projects and deadlines simultaneously.</div>
</li>
<li><div>Excellent communication and relationship-building skills.</div>
</li>
<li><div>Comfortable traveling regularly to vendor, factory, and production partner locations.</div>
</li>
<li><p>Experience within apparel, consumer products, music merchandising, entertainment, or related industries preferred.</p>
</li>
</ul></div><h3 class="jobSectionHeader"><b>What We Offer</b></h3><ul>
<li>Best in class health, dental, and vision insurance</li>
<li>Healthcare FSA</li>
<li>Dependent Care FSA</li>
<li>Commuter Benefits FSA</li>
<li>Short-term/long-term disability and life insurance</li>
<li>Paid Parental leave</li>
<li>401k with 4% match</li>
<li>Pet Insurance</li>
<li>Legal and Identity Theft Plans</li>
<li>Vacation time and sick days</li>
</ul><div>The Pay Range, which consists of salary and commission, for this position is listed. Actual pay will vary based on factors including, but not limited to location, experience, and performance.
</div><div><i>We're an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.</i></div>
<div></div>
<div><i>The above statements cover what are generally believed to be principal and essential functions of the job. Specific circumstances may allow or require some incumbents assigned to the job to perform a different combination of duties.</i></div>
<div></div>
<div><i>Complex participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.</i></div>
<div></div>
<div><i>Candidates must be legally authorized to work in the U.S. without the need for visa sponsorship.</i></div></div>

TITOL™ Product Development, Assistant

University of California Los Angeles

<div><div>Under the supervision of the Department Manager, the HR/Finance Assistant will provide administrative support to the HR/Personnel Coordinator, including but not limited to UCPath, I9 Tracker, the Oath and Patton process, and will maintain the department personnel files. The HR/Finance Assistant will processes all Bruinbuy and Travel Express transactions, and provide administrative support to the Finance Coordinator, and the Student Services Advisor, assisting with emails and some administrative duties. They will assist with general office duties, inquiries; answers telephone calls and provides information and refers calls; they will maintain the general appearance of the Main Office. Takes and delivers messages; processes incoming/outgoing mail and packages when needed. Schedules appointments and maintains calendars; performs general administrative tasks, and runs errands. The appointee provides support with academic program and events planning. Gathers data for various projects; submits requests for equipment maintenance and repair; contacts vendors and interacts with other campus units on behalf of the Department; and assists with special assignments as needed. The HR/Finance Assistant is an integral member of the Department's administrative team whose support is essential to the successful administration of the Department of Geography.</div><br>
<b>Salary &amp; Compensation</b>
<br>
<br>
*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
<br>
<b>Qualifications</b><br>
<br>
<ul><li>Knowledge of general administrative and financial processes to support purchasing, travel, and reimbursements in line with university procedures. (Required)</li></ul>
<ul><li>Ability to use or learn systems such as BruinBuy, Travel Express, UCPath, and I-9 Tracker with attention to detail and accuracy. (Preferred)</li></ul>
<ul><li>Strong organizational skills to manage records, track requests, and keep office operations running smoothly. (Required)</li></ul>
<ul><li>Clear and professional communication skills, both written and verbal, to interact effectively with students, staff, faculty, and vendors. (Required)</li></ul>
<ul><li>Ability to handle confidential information with discretion and good judgment. (Required)</li></ul>
<ul><li>Comfort using Microsoft Office programs (Word, Excel, Outlook) and willingness to learn new tools as needed. (Required)</li></ul>
<ul><li>Ability to multitask, stay organized, and meet deadlines while managing frequent interruptions. (Required)</li></ul>
<ul><li>Positive, team-oriented attitude with the ability to work independently and support others when needed. (Required)</li></ul>
<br>
<b>Education, Licenses, Certifications &amp; Personal Affiliations</b><br>
<br>
<ul><li>High School Diploma Or equivalent experience (Required)</li></ul>
<br>
<b>Special Conditions for Employment</b><br>
<br>
<ul><li>Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.</li></ul>
<ul><li>Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.</li></ul>
<br>
<b>Schedule</b>
<br>
<br>
8:00 a.m. to 5:00 p.m.
<br>
<b>Union/Policy Covered</b>
<br>
<br>
CX-Clerical &amp; Allied Services
<br>
<b>Complete Position Description</b>
<br>
<br>
https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&amp;JDName=Blank%20Assistant%203%20(41017971) Apply</div>
<br><div><div>Campus Requisition #:</div>
<div>10847</div>
<div>UC Payroll Title:</div>
<div>BLANK AST 3</div>
<div>Department:</div>
<div>GEOGRAPHY</div>
<div>Appointment Type:</div>
<div>2 - Staff: Career</div>
<div>Anticipated Hiring Pay Scale:</div>
<div>$30.36 - $35.60 (Step 1 - 8)</div>
<ul><li>Full Salary Range:</li></ul>
<div>USD $30.36/Hr. - USD $43.49/Hr.</div>
<div>Onsite | Remote | Hybrid Type:</div>
<div>Hybrid</div>
<div>Department Location:</div>
<div>315 Portola Plz Geography</div>
<div>Full or Part Time:</div>
<div>Full Time</div></div>

HR / Finance Assistant

north figueroa animal hospital

<p>About the Role</p><p>We are looking for a motivated and detail-oriented Administrative Assistant to support daily office operations. This is an excellent opportunity for individuals who are starting their professional careers and want to gain experience in administration, record management, communication, and business support functions.</p><p>No advanced experience is required. Training will be provided for the right candidate.</p><p>Responsibilities</p><ul><li>Assist with day-to-day administrative activities</li><li>Maintain and organize digital and physical records</li><li>Enter, update, and verify information in company databases</li><li>Prepare reports, spreadsheets, and business documents</li><li>Coordinate schedules, meetings, and internal communications</li><li>Review documents for completeness and accuracy</li><li>Support various departments with administrative projects</li><li>Handle general office support duties as assigned</li></ul><p>Qualifications</p><ul><li>High school diploma or equivalent</li><li>Strong attention to detail</li><li>Basic computer and data entry skills</li><li>Good written and verbal communication abilities</li><li>Ability to manage multiple tasks and deadlines</li><li>Positive attitude and willingness to learn</li><li>Previous office experience is helpful but not required</li></ul><p>What We Offer</p><ul><li>Competitive compensation</li><li>Paid training provided</li><li>Career growth opportunities</li><li>Supportive team environment</li><li>Stable full-time employment</li><li>Professional development opportunities</li></ul><p>Pay: $25.00 - $31.00 per hour</p><p>Work Location: In person</p>

Administrative Assistant (Entry Level)

UCLA Health

<div><div><b>Description</b><p></p><p>
Our Semel Institute is seeking a part-time Student Assistant to support the Human Resources Department. You will provide essential administrative and clerical support to our HR office. Primary responsibilities include:</p><p></p><div><ul><li>
Perform document management, data entry, and file maintenance</li><li>
Distribute and process incoming and outgoing mail</li><li>
Provide front office support, including greeting visitors and answering calls</li><li>
Assist with maintaining accurate and organized HR records</li><li>
Track tasks and project progress</li><li>
Support daily HR operations while ensuring compliance</li></ul><div>
Salary range: $18.50/hr - $27/hr</div></div></div><div><b>
Qualifications</b><p></p><div><p>
Must be a current UCLA student</p><p>
Strong attention to detail</p><p>
Ability to work independently and follow through on assignments</p><p>
Basic proficiency with office equipment, including photocopiers, fax machines, telephone systems, and computers</p><p>
Organizational skills to effectively manage files and data</p></div></div></div>

Student Assistant (Semel Institute)

Jamie Haller

<p><b>Job Description:</b></p><p>We&rsquo;re looking for a full time Operations Assistant based in Los Angeles, CA. This role will support and streamline our daily business operations. This position offers the unique opportunity to work side by side with our COO, assisting in the execution of all operational functions. This includes logistics, production, inventory maintenance, and communication. This role is well suited for someone who thrives in a fast paced environment and has a keen eye for detail. You will be a key player in keeping the business running behind the scenes. This role is required to be in office.</p><p><b>Key Responsibilities:</b></p><ul><li><b>Inventory Management:</b> Maintain accurate inventory records, working with the COO to assess stock levels, prepare for new collections, and ensure products are available in the right quantities. Collaborate with the logistics team to ensure timely restocking and product availability.</li><li><b>Order Fulfillment: </b>You will help manage order fulfillment for our wholesale customers. Working closely with our Customer Service Manager to discuss product estimated deliveries to facilitate timely order processing for our customers.</li><li><b>Logistics and Fulfillment:</b> Coordinate with logistics partners for shipping, receiving, and order fulfillment, ensuring timely deliveries of both raw materials and finished products. Help track shipments and ensure efficient warehouse management for both our retail and online customers.</li><li><b>Administrative Support:</b> Provide administrative support to the COO, managing internal and external communication with various departments.</li><li><b>Production Coordination:</b> Assist in the day-to-day management of production timelines, from sourcing materials to ensuring timely deliveries from manufacturers. Track the production process to ensure quality standards and deadlines are met.</li><li><b>E-commerce Support:</b> Assist in overseeing the flow of online orders, ensuring smooth processing from order receipt to fulfillment. Provide operational support for online product launches, ensuring accurate product listings, inventory updates, and order tracking.</li><li><b>Vendor &amp; Supplier Relations:</b> Develop and maintain strong relationships with our vendors, fabric suppliers, and production partners to ensure smooth communication and delivery timelines. Help troubleshoot any supply chain or production issues.</li><li><b>Process Improvement:</b> Work with the COO and other team members to identify areas of improvement across the supply chain, manufacturing, and fulfillment processes, ensuring a smoother and more cost-effective workflow.</li><li><b>General Operations Support:</b> Handle ad-hoc tasks, assist with special projects, and provide backup for other team members as needed.</li></ul><p><b>Qualifications:</b></p><ul><li>1 year of experience in operations, production coordination, or administrative support within the fashion industry.</li></ul><ul><li>Strong understanding of fashion production processes, from design to finished product.</li></ul><ul><li>Experience with inventory management systems and order fulfillment.</li></ul><ul><li>Familiarity with logistics, shipping, and supply chain management in the fashion space.</li></ul><ul><li>Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Suite.</li></ul><ul><li>Ability to multitask in a fast-paced, deadline-driven environment.</li></ul><ul><li>Exceptional organizational skills and a keen attention to detail.</li></ul><ul><li>Excellent communication skills, with the ability to work cross-functionally with creative, technical, and operational teams.</li></ul><ul><li>Experience working with an ERP system.</li></ul><ul><li>Ability to think creatively and problem-solve quickly in high-pressure situations.</li></ul><p>Job Type: Full-time</p><p>Pay: $60,000.00 - $65,000.00 per year</p><p>Benefits:</p><ul><li>Flexible schedule</li><li>Paid time off</li></ul><p>Work Location: In person</p>

Operations Assistant

AWI Management Corporation

<div><div><b>Join Our Team at AWI Management Corporation!</b></div>
<div><i>
Affordable Housing Property Management</i></div><br>
<div></div>
<div>
Are you passionate about making a difference in your community? Do you thrive in a mission-driven environment that values integrity, service, and excellence? AWI Management Corporation is always looking for talented individuals to join our growing team!</div>
<div>
We specialize in the management of affordable housing communities including RD, HUD, and LIHTC properties across multiple states. Our team is the heart of our success, and we're proud to</div>
<div>
provide quality housing while supporting those we serve.</div><br>
<div></div>
<div><b>
We're always accepting applications for roles such as:</b></div>
<ul><li>
Property Managers &amp; Assistant Property Managers</li><li>
Maintenance Technicians &amp; Groundskeepers</li><li>
Compliance Specialists</li><li>
Regional Managers</li><li>
Office Support &amp; Administrative Roles</li></ul>
<div><b>
Why AWI?</b></div>
<ul><li>
Meaningful work that impacts lives</li><li>
Growth opportunities across various locations</li><li>
Supportive, values-driven team culture</li><li>
Competitive pay and benefits</li><li>
Training and development in affordable housing programs</li></ul>
<div><b>
What We Look For:</b></div>
<ul><li>
A commitment to service and community</li><li>
Experience in property management (affordable housing a plus!)</li><li>
Strong communication and organizational skills</li><li>
A self-starter mindset with attention to detail</li><li>
Ability to work well in a team environment</li><li>
Reliable Transportation</li><li>
Authorized to work in the United States</li><li>
Access to a personal smartphone with email, messaging and app functionality. Usage will be reimbursed.</li></ul>
<div><b>
Sound like you?</b></div>
<div>
We'd love to hear from you even if there's not a current opening that fits your background. Submit your resume today to be considered for future opportunities with AWI Management Corporation.</div></div>

Maintenance Technician - LA/Lancaster

Explore 235+ Administrative assistant for a artist photographer in Los Angeles this July. Find roles across top companies and apply now to boost your career.