administrative assistant

receptionist

office administrator

office assistant

front desk agent

administrative assistant front desk

Elite Leasing & Staffing

Job Summary We are seeking a dynamic and organized Office Assistant/Receptionist to join our team! In this vital role, you will be the first point of contact for visitors and callers, ensuring a welcoming and professional environment. Your multitasking skills and attention to detail will keep our office running smoothly, supporting daily operations with efficiency and enthusiasm. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a positive workplace atmosphere.Duties<ul><li>Greet visitors warmly, manage front desk operations, and provide exceptional customer service</li><li>Answer multi-line phone systems promptly, directing calls accurately and courteously</li><li>Manage appointment scheduling and calendar coordination using Microsoft Office and Google Workspace tools</li><li>Perform data entry, filing, and document proofreading to maintain organized records</li><li>Support office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks</li><li>Assist with clerical duties including typing correspondence, preparing reports, and maintaining electronic files</li><li>Provide administrative support to team members and handle special projects as needed</li></ul>Requirements<ul><li>Proven office experience or administrative background with strong organizational skills</li><li>Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook) and Google Workspace applications</li><li>Experience with multi-line phone systems, phone etiquette, and customer support roles</li><li>Familiarity with QuickBooks or bookkeeping software is a plus</li><li>Excellent communication skills; bilingual ability is highly desirable for diverse client interactions</li><li>Strong time management skills with the ability to prioritize tasks efficiently</li><li>Attention to detail in proofreading, data entry, and filing processes</li><li>Personal assistant or medical/dental receptionist experience is advantageous but not required</li></ul>Join us to be part of a vibrant team where your organizational talents will shine! We value proactive individuals who thrive in fast-paced environments, bringing energy and professionalism to every task. This role offers a rewarding opportunity to grow your career in office management while making a meaningful impact on our daily operations.Pay: $14.00 - $18.00 per hourBenefits:<ul><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li></ul>Work Location: In person

Receptionist/Administrative Assistant

Bernstein Realty

Overview Residential Real Estate Company in the Memorial area is seeking an energetic and detail-oriented Front Desk Receptionist and Administrative Assistant to join our team. This vital role combines front-line customer service and administrative support for the Broker and other staff members,. The ideal candidate will be proactive, highly organized, and possess excellent communication skills to handle multiple responsibilities with enthusiasm and professionalism.Duties<ul><li>Greet visitors and clients warmly, providing exceptional customer service and ensuring a positive first impression</li><li>Manage phone system, directing calls accurately and courteously using proper phone etiquette</li><li>Handle incoming correspondence, emails, and inquiries promptly and professionally</li><li>Support office management tasks such as letter writing, supply inventory, order processing, and staff support using all Microsoft applications.</li><li>Assist with clerical duties including photocopying, scanning, filing, and maintaining organized digital files.</li><li>Willingness to learn new skills and all department duties.</li></ul>Skills<ul><li>Proven experience in office administration with strong organizational skills</li><li>Proficiency in computer literacy including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications</li><li>Excellent communication skills</li><li>Strong typing skills combined with attention to detail for data entry, proofreading, and document management</li><li>Ability to prioritize tasks efficiently in a fast-paced environment while maintaining a friendly demeanor</li><li>Experience in customer support roles emphasizing patience, active listening, and problem-solving skills</li><li>Social Media posting</li><li>Use of Canva and photo / video editing tools is a plus</li><li>Texas Real Estate License or willingness to pursue is a plus</li></ul>Join us in creating a welcoming atmosphere while supporting our office staff and Real Estate Associates. We value proactive individuals who thrive on organization, communication excellence, and delivering outstanding service every day.Pay: $17.00 - $20.00 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Paid time off</li></ul>License/Certification:<ul><li>Texas Drivers License (Required)</li></ul>Work Location: In person

Front Desk Receptionist and Administrative Assistant

Panoramic Health

<div>
 Panoramic Health
 
 
 Come Join our team!!
 
 
 Front Office Medical Assistant encompasses both administrative and clinical aspects of medical assisting. Front Office Medical Assistant provides patient support and communication by facilitating an exceptional patient experience to build and reinforce satisfaction, trust, and drive organizational loyalty. Accountable for welcoming and preparing the patient for their appointment, the Front Office Medical Assistant informs patients of relevant and required information for their visit and provides clear communication around the services they are scheduled to receive.
 
 
 
 Responsibilities Include
 
 
 
 <ul>
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 Greets all patients and visitors in a professional and welcoming manner.
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 Obtains copies of insurance cards, driver&rsquo;s license, authorizations, referrals, and other required appointment documentation and appropriately saves them in practice EMR.
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 Performs demographic and insurance validation, and informs patient of privacy policies and procedures.
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 Effectively communicates unexpected schedule delays to patients and assists with patient comfort should delays arise.
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 Collects patient co-payments, reconciliation charges and outstanding balances upon Check-In as well as submitting batches on a daily basis.
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 Keeps the reception and patient waiting areas clean and organized.
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 Schedules patient appointments/follow-up appointments in accordance with established policies and procedures.
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 Prepares and administers medications as directed by the Physician; performs basic laboratory tests, EKGs as ordered or indicated and suture removal and dressing changes.
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 Performs medical histories, provides instruction to the patient regarding medications and diet, and authorizes prescription refills as directed.
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 Greets patients and answers phones.
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 Prepares, cleans, and maintains exam and treatment rooms, as well as supplies and equipment.
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 Perform other duties and responsibilities as required, assigned, or requested.
 
 
 
 </li>
 </ul>
 
 Qualifications
 
 
 
 <ul>
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 High School Diploma/Equivalency required.
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 Medical Assistant Certification from an accredited school (credentials in the state of employment in accordance with state requirements and applicable regulations).
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 Current BLS certification for healthcare providers preferred; required within 90 days of employment.
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 1 year of experience preferred.
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 Ability to perform basic patient data entry into athenaClinicals electronic health record and use Microsoft Office suite.
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 Skill in use of computer, calculator, copy machine.
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 Basic knowledge of correct English usage, spelling, and punctuation.
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 Basic knowledge of modern office practices, materials, and procedures.
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 Basic knowledge of medical examination, diagnostic and treatment room procedures.
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 Basic knowledge of insurance requirements and procedures.
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 Knowledge of medical terminology.
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 Proficient with general math skills.
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 Comply with all HIPAA, OSHA, Compliance, and IT standards and policies.
 
 
 
 </li>
 </ul>
 The Company is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment which is free of harassment, discrimination, or retaliation because of age, race, color, national origin, ancestry, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status, or any other status protected by federal, state, or local laws. The company is dedicated to the fulfillment of this policy in regard to all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment
 
 
 For information about our Privacy Policy, please visit here
</div>

Front Desk Medical Assistant

Codispoti Law PC

Responsibilities:- Greet and welcome visitors in a professional and friendly manner - Answer and direct phone calls to the appropriate person or department - Receive, process and distribute incoming and outgoing mail/packages- Prepare and set up conference room for visitors- Open and close office-Prepare refreshments for visitors - Maintain a clean and organized reception, conference room and kitchen areas - Manage incoming and outgoing mail, packages, and deliveries - Schedule appointments and maintain calendars - Assist with office management tasks such as ordering supplies and coordinating maintenance requests - Perform basic administrative duties, including filing, photocopying, and data entry- Assists Marketing and Sales Team prepare event materials and follow up client calls - Provide support to other departments as neededSkills: - Proficiency in using office software such as Microsoft Office Suite (Word, Excel, Outlook) - High School Diploma, or equivalent - Experience with file management and organization - Strong organizational and time management skills - Excellent communication skills and phone etiquette - Ability to multitask and prioritize tasks effectively - Previous experience as a receptionist or personal assistant is preferred - Experience in event planning is a plus-Bilingual - Spanish/English (preferably)Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the role.Job Type: Full-timePay: $16.00 - $17.00 per hourBenefits:<ul><li>401(k)</li><li>Health insurance</li><li>Parental leave</li><li>Professional development assistance</li></ul>Work Location: In person

Administrative Assistant/Receptionist

Paneled Perfection Home & Decor

Job Summary We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support office management functions. Your positive attitude and organizational skills will ensure smooth daily operations, creating a professional and friendly environment for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a dynamic team.Duties<ul><li>Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly</li><li>Answer multi-line phone systems efficiently, directing calls to appropriate departments or personnel</li><li>Manage appointment scheduling and calendar coordination using tools like Google Workspace and Microsoft Office</li><li>Handle data entry, filing, and document proofreading with accuracy and attention to detail</li><li>Support office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software</li><li>Maintain organized records of visitor logs, correspondence, and administrative files</li><li>Provide excellent customer support through professional phone etiquette and personalized assistance</li></ul>Requirements<ul><li>Proven office management or clerical experience in a fast-paced environment</li><li>Strong computer literacy including proficiency with Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills</li><li>Experience with multi-line phone systems and excellent phone etiquette</li><li>Bilingual abilities are highly preferred to serve diverse client needs effectively</li><li>Exceptional organizational skills with the ability to prioritize tasks efficiently</li><li>Previous experience in customer service or as a medical/dental receptionist is advantageous</li><li>Ability to type quickly with high accuracy; proofreading skills are a plus</li><li>Knowledge of office management software such as QuickBooks or bookkeeping tools is desirable</li><li>Strong time management skills with the ability to handle multiple responsibilities seamlessly</li><li>Personal assistant or calendar management experience is beneficial for supporting executives or teams</li></ul>Join us as a Front Desk Receptionist and be the friendly first point of contact that sets the tone for our organization! Your enthusiasm, professionalism, and organizational prowess will help create an inviting atmosphere while ensuring operational excellence. This role is paid &mdash; we value your contribution from day one!Job Type: Full-timePay: $15.00 per hourExpected hours: 40 per weekBenefits:<ul><li>Employee discount</li></ul>Work Location: In person

Cashier/Sales Associate

Texas Community Care Health Services, Inc.

Overview We are seeking a dynamic and highly organized Executive Assistant/Office Manager to join our team. This vital role combines executive administrative support with comprehensive office management, ensuring smooth daily operations and seamless coordination across departments. The ideal candidate will thrive in a medium-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and a positive attitude. This position offers an exciting opportunity to contribute to a vibrant workplace while supporting leadership and maintaining an efficient office environment. This position has the option of working remotely at least 2 to 3 days of the week, with 1 or 2 days working in the community. This is a 1099 position, with no additional benefits. Candidate will have a work laptop and company cell phone.Duties<ul><li>Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating appointments using tools such as Microsoft Outlook Calendar and Google Workspace.</li><li>Oversee daily office operations, including front desk management, filing systems, supply procurement, and maintaining a welcoming environment for visitors and staff.</li><li>Coordinate special projects and events, handling logistics such as venue booking, vendor communication, and event planning to ensure successful execution.</li><li>Manage bookkeeping and financial tasks using QuickBooks, including invoicing, expense tracking, and basic bookkeeping duties.</li><li>Handle correspondence via phone, email, and other communication channels with professionalism and excellent phone etiquette.</li><li>Perform data entry, transcription, proofreading, and document management tasks using Microsoft Office Suite and other relevant software to ensure accuracy and clarity.</li><li>Support personal assistant responsibilities for executives as needed, including travel arrangements, personal scheduling, and confidential task management.</li></ul>Skills<ul><li>Bachelor degree in Social Work, Psychology or the Arts.</li><li>Proven experience in office management or administrative support roles with strong organizational skills.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Sheets), and familiarity with office technology such as multi-line phone systems.</li><li>Experience with QuickBooks for bookkeeping and financial recordkeeping.</li><li>Excellent calendar management skills using Microsoft Outlook Calendar or similar tools.</li><li>Strong event planning capabilities for coordinating meetings, company events, or off-site activities.</li><li>Exceptional communication skills with professional phone etiquette and customer service orientation.</li><li>Ability to perform clerical tasks such as filing, data entry, proofreading, transcription, and document signing via DocuSign or similar platforms.</li><li>Experience managing front desk operations and handling multi-tasking in a busy office environment.</li><li>Knowledge of office procedures including filing systems, supply inventory management, and basic bookkeeping practices. Join us in this energetic role where your organizational talents will keep our office running smoothly while supporting our leadership team!</li></ul>Pay: $20,000.00 - $24,000.00 per yearBenefits:<ul><li>Flexible schedule</li></ul>Work Location: In person

Executive Assistant/Office Manager

TH Professional Inspections PLLC

Overview We are seeking a dynamic and highly organized Personal Assistant to support executive leadership and streamline daily operations. This role offers an exciting opportunity to work in a fast-paced environment where your proactive approach, exceptional organizational skills, and attention to detail will make a significant impact. As a key member of our team, you will manage schedules, coordinate projects, and handle a variety of administrative tasks with professionalism and enthusiasm. The ideal candidate is energetic, resourceful, and thrives on multitasking while maintaining a positive attitude.Duties<ul><li>Manage complex calendars using Google Calendar, scheduling meetings, appointments, and events efficiently</li><li>Provide executive administrative support by send appointment confirmations &amp; reminders while handling with accuracy and attention to detail, very minimal errors</li><li>Handle phone etiquette professionally across multi-line phone systems and respond promptly to inquiries from clients, vendors, and team members</li><li>Organize files, maintain records, and oversee document management using tools like DocuSign for electronic signatures</li><li>Assist with event planning for company meetings, conferences, or social gatherings from start to finish</li><li>Perform data entry and bookkeeping tasks utilizing QuickBooks and other office management software to ensure accurate financial records</li><li>Support project coordination efforts by tracking deadlines, following up on action items, and collaborating with team members to meet objectives</li></ul>Requirements(ENGLISH/SPANISH BILIGUAL) REQUIRED<ul><li>Proven experience as a Personal Assistant or in an administrative support role with office management responsibilities</li><li>Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment</li><li>Excellent typing speed combined with proofreading and transcription skills for accurate document preparation</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools</li><li>Exceptional communication skills with professional phone etiquette across multi-line systems</li><li>Demonstrated ability to handle confidential information discreetly and maintain professionalism at all times</li><li>Experience in event planning, project coordination, clerical work, filing systems, front desk duties or customer service is highly desirable</li><li>Bilingual required</li></ul>Join us as a Personal Assistant if you&rsquo;re eager to contribute your organizational expertise in a lively environment that values proactive problem-solving. Your dedication will support our leadership team&rsquo;s success while providing you with opportunities for growth in office management and administrative excellence.Email thprofessionalinspections@gmail.comJob Type: Full-timePay: From $125.00 per weekWork Location: Hybrid remote in Houston, TX 77002

Personal Assistant

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