administrative assistant

executive assistant

front desk agent

office administrator

office assistant

administrative assistant front desk

Cerebrocare

<div>
 
 
 
 
 
 
 Job Summary
 
 
 
 
 
 
 
 
 
 
 
 
 
 The
 
 
 
 
 
 
 
 
 
 
 
 
 Front Desk Administrator
 
 
 
 
 
 
 
 
 
 
 
 
 serves as the first point of contact for patients, visitors, and callers at US Neuro. This role is critical to delivering an exceptional patient experience by managing front desk operations, coordinating appointments, handling patient inquiries, and supporting smooth daily clinic workflow in a neurology setting.
 
 
 
 
 
 
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 
 
 
 
 
 
 
 
 
 
 
 Patient &amp; Front Desk Operations
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Greet patients and visitors in a professional, compassionate manner.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Manage patient check-in and check-out processes.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Answer and route incoming phone calls and emails promptly.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Address patient questions regarding appointments, paperwork, and general clinic information.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 
 Scheduling &amp; Administrative Support
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Schedule, confirm, reschedule, and cancel appointments for providers and diagnostic services.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Maintain accurate patient demographic and insurance information in the EHR.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Coordinate referrals, authorizations, and follow-up appointments as needed.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Collect co-pays and process payments according to clinic policy.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 
 Clinic Coordination
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Communicate schedule changes with providers, clinical staff, and patients.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Maintain an organized, welcoming reception area.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Assist with administrative tasks including scanning, filing, and data entry.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Support clinic policies, HIPAA compliance, and patient confidentiality standards.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 Required Qualifications
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 High school diploma or equivalent.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Previous experience in a medical office, front desk, or administrative role preferred.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Strong customer service and communication skills (verbal and written).
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Proficiency with scheduling systems, EHR platforms, and basic office software.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Ability to multitask and remain calm in a fast-paced healthcare environment.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 
 Preferred Experience
 
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Experience in a neurology or specialty medical clinic.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Knowledge of insurance verification and medical terminology.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
 
 
 
 
 
 
 Skills &amp; Competencies
 
 
 
 
 
 
 <ul>
 <li>
 
 
 
 
 
 
 Professional, friendly, and patient-focused demeanor.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Strong organizational and time-management skills.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Attention to detail and accuracy in data entry.
 
 
 
 
 
 
 </li>
 <li>
 
 
 
 
 
 
 Team-oriented with a proactive approach to problem-solving.
 
 
 
 
 
 
 
 &nbsp;
 </li>
 </ul>
</div>

Administrative Assistant / Front Desk

Oaks, Hartline & Daly LLP

<div>
 
 
 Company Description
 
 
 
 Oaks, Hartline &amp; Daly, LLP (OHD) is a distinguished law firm specializing in estate and gift planning, probate and estate administration, trust administration, and business structuring tailored to tax considerations. We are seeking a Receptionist/Administrative Assistant to join our law firm. This role is vital in ensuring smooth daily operations by managing front desk responsibilities, maintaining accurate filing systems, and providing exceptional customer support. The ideal candidate is a polished professional who will interact with clients and be the first point of contact for visitors to the firm. This position offers an opportunity to work in a dynamic environment where attention to detail and organizational skills are essential for success. Hours are 9:00 a.m. to 5:30 p.m. Monday through Thursday and 9:00 a.m. to 4:00 p.m. Friday.&nbsp;&nbsp;A high level of professionalism and confidentiality is required.
 
 
 
 Responsibilities:
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Greet visitors and clients in a courteous and professional manner&nbsp;
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Answer incoming calls, screen and route them to attorneys or staff, take accurate messages, and handle inquiries professionally
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Manage calendar appointments for attorneys, confirm meetings, and coordinate conference rooms
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Handle incoming and outgoing mail, packages, and correspondence
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Prepare documents for client meetings
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Record and store client information and documents
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Maintain accurate filing systems both electronically and physically
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Organize and maintain office common areas
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain office equipment as needed
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Maintain the strictest level of client confidentiality
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;
 
 Offer exceptional customer service by addressing inquiries promptly and professionally
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Perform any other tasks or functions deemed necessary to the daily operations of the firm
 
 
 &ZeroWidthSpace;
 
 Qualifications:
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Previous experience as a receptionist or administrative assistant in the legal field preferred
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to prioritize and multitask
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Excellent written and verbal communication skills
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Excellent organizational skills, time management skills, and attention to detail
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong phone contact handling skills and active listening
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Proficient with technology and ability to learn our software systems
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Ability to act with integrity, professionalism, and confidentiality
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Self-motivated with excellent interpersonal skills
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Strong customer service skills with a friendly demeanor and professional appearance
 
 
 
 Benefits:
 
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Medical
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Short-term Disability
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Long-term Disability
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Voluntary Coverage including Dental, Vision, and Aflac
 
 
 &middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;Paid Time Off (varies depending on years of service)
 
 
 
 Job Type:
 
 &nbsp;Full-time
 
 
 
 Work Location:
 
 &nbsp;In person
 
 
 
 Pay:
 
 &nbsp;$18.00 - $23.00 per hour&nbsp;
 
 <li>
 
 </li>
</div>

Receptionist/ Administrative Assistant

Entertainment Travel Associates

<div>
 
 Company Description
 
 
 
 At
 
 Entertainment Travel Associates
 
 , we specialize in providing exceptional travel experiences tailored to our clients&rsquo; unique needs. Based in Tampa, FL, our team is dedicated to delivering seamless service, unforgettable journeys, and a commitment to excellence in the travel and entertainment industry. Join us and become part of a growing company where professionalism meets passion.
 
 
 
 Job Description
 
 
 
 
 Position Overview
 
 
 
 The Front Desk Agent is responsible for managing front desk operations, greeting visitors, and providing administrative support to ensure smooth daily office activities.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Greet visitors and direct them to the appropriate department
 </li>
 <li>
 Answer and route incoming phone calls
 </li>
 <li>
 Schedule appointments and manage office calendars
 </li>
 <li>
 Handle incoming mail and deliveries
 </li>
 <li>
 Maintain a professional and organized reception area
 
 
 </li>
 </ul>
 Qualifications
 
 
 <ul>
 <li>
 Excellent communication and interpersonal skills
 </li>
 <li>
 Professional appearance and positive attitude
 </li>
 <li>
 Strong organizational and multitasking abilities
 </li>
 <li>
 Basic computer proficiency (Microsoft Office or similar programs)
 </li>
 <li>
 Attention to detail and reliability
 
 
 </li>
 </ul>
 Additional Information
 
 
 All your information will be kept confidential according to EEO guidelines.
</div>

Front Desk Agent

Vision Source

<div><div><div><div><div>Join Our Team as a Optical Receptionist at Vision Source Aldine! 
 
Are you ready to be the welcoming face of a modern, cutting-edge optical experience? Vision Source Aldine is searching for a vibrant, customer-focused Optical Receptionist to join our dynamic team in Houston, TX!

Why You&rsquo;ll Love This Opportunity:
<ul>
<li>Career Growth: Thrive in a supportive environment where your potential is nurtured.</li>
<li>Team Camaraderie: Be part of a close-knit team where collaboration and positivity are the keys to success.</li>
<li>Innovative Environment: Work with the latest optical technologies and trends.</li>
</ul>
Benefits:
<ul>
<li>Pay: Starting at $16 and up, based on qualifications.</li>
<li>Perks: 401K (matching), health, medical, and dental benefits, plus bonuses.</li>
<li>Work-Life Balance: Enjoy Wednesday &amp; Sundays off, paid federal holidays, and vacation after 3 months of employment.</li>
</ul>
If you have a passion for exceptional customer service, attention to detail, and the desire to be part of a forward-thinking optical practice, we&rsquo;d love to meet you!

 and start your exciting career at Vision Source Aldine, where each day brings new opportunities to transform the way people see the world!
<h2 class="jobSectionHeader">
Responsibilities</h2>

As the Front Desk Receptionist, you&rsquo;ll be the multitasking powerhouse that keeps our vision practice running smoothly.

Your role includes:
<ul>
<li>Warm Patient Greetings: Create a welcoming first impression every time.</li>
<li>Smooth Front Desk Flow: Manage check‑ins, scheduling, and inquiries with ease.</li>
<li>Cross‑Trained Optical Support: Assist with frame selections and basic eyewear guidance.</li>
<li>Administrative Efficiency: Handle calls, emails, payments, and paperwork with accuracy.</li>
<li>Teamwide Collaboration: Support technicians, opticians, and providers to keep the day moving seamlessly.</li>
<li>Compassionate Care: Make every patient feel valued and supported throughout their visit.</li>
</ul><h2 class="jobSectionHeader">Skills &amp; Qualifications</h2>
<ul><li>Bilingual- Spanish and English.</li>
<li>High School Diploma or GED required.</li>
<li>Minimum of 2 years of experience in an eye clinic or medical clinic setting</li>
<li>Fluency in both English and Spanish</li>
<li>Energetic with excellent communication and interpersonal skills</li>
<li>Ability to multitask and prioritize tasks effectively</li>
<li>Experience with cash handling and electronic health records (EHR) systems</li>
<li>Ability to commute to work within 20-30 minutes</li></ul> 


Type: Full Time (Hourly)</div></div></div></div></div>

Optical Receptionist Job

Porter Law Firm

<div>
 
 
 OVERVIEW
 
 
 
 Established in 2009, Porter Law Firm provides a full range of legal services for everything from business, real estate, corporate development, property owners' association law, and litigation, to tax and estate planning. While we bring incredible depth and breadth of experience representing our clients and their legal matters, our passion is our ability to offer our clients not just legal representation, but a strategic partner committed to understanding their needs and safeguarding their assets. This is why so many of our clients return to us &mdash;they know the benefit of a personalized, hands-on approach to representation.
 
 
 
 
 
 
 THE POSITION
 
 
 
 Porter Law Firm is a busy, fast-paced law firm seeking a candidate to serve as the front desk receptionist. They will be responsible for general administrative duties, including managing the phone, visitors, schedules, and certain intake processes.
 
 
 The receptionist will report to the firm's HOA manager in Houston.
 
 
 
 
 
 
 ESSENTIAL DUTIES AND TASKS
 
 
 
 ● Attention to detail with a strong customer service mentality
 
 
 ● Ability to manage multiple deadlines and priorities
 
 
 ● Answer phones, return messages, manage deadlines
 
 
 ● Type and file basic legal documents and correspondence
 
 
 ● Assist in client intake, including administrative onboarding procedures
 
 
 
 
 
 
 DESIRED QUALITIES AND QUALIFICATIONS
 
 
 
 ● Proficient with MS Office
 
 
 ● Able to maintain a full-time, in-person working schedule
 
 
 ● Associate&rsquo;s degree or greater
 
 
 ● 1-3 years experience
 
 
 ● Keen eye for detail and ability to meet deadlines
 
 
 ● Strong organizational skills and ability to juggle multiple projects and priorities under deadlines
 
 
 ● Strong writing and communication skills with extreme attention to detail
 
 
 ● Approachable, customer service mentality
 
 
 
 
 
 
 BENEFITS
 
 
 
 Full-time position, paid time off, collegial working environment
 
 
 Job Type: Full-time
 
 
 
</div>

HOA Receptionist

Kompose Hotel

<div>Description: 
Join the team that&rsquo;s redefining hospitality. Kompose Hotel blends modern design, smart technology, and personalized service to create a guest experience that&rsquo;s anything but ordinary. We&rsquo;re seeking a Front Desk Agent who thrives on connection, precision, and delivering moments of delight.
What You&rsquo;ll Do
As a Front Desk Agent, you&rsquo;ll be the face of Kompose&mdash;welcoming guests, solving problems, and setting the tone for a seamless stay. Your responsibilities will include:<ul><li>
Greeting guests with warmth and professionalism, ensuring a smooth check-in and check-out process</li><li>
Managing reservations, room assignments, and guest inquiries via phone, email, and in person</li><li>
Handling payments, verifying IDs, and maintaining accurate records in our property management system</li><li>
Resolving guest concerns with empathy and efficiency, escalating issues when needed</li><li>
Coordinating with housekeeping and maintenance to ensure room readiness and guest satisfaction</li><li>
Promoting hotel amenities, local attractions, and upselling services when appropriate</li><li>
Maintaining a clean, organized, and secure front desk environment</li></ul>
Requirements: 
What You Bring
We&rsquo;re looking for someone who&rsquo;s sharp, personable, and ready to grow. Ideal candidates will have:<ul><li>
Previous front desk or customer service experience (hospitality preferred)</li><li>
Strong communication skills and a calm, solution-oriented approach</li><li>
Familiarity with hotel systems (StayNTouch is a bonus) is a plus</li><li>
Ability to multitask and stay composed in a fast-paced environment</li><li>
Flexibility to work mornings, evenings, weekends, and holidays as needed</li><li>
A team-first attitude and a genuine desire to make guests feel welcome</li></ul>
What We Offer<ul><li>
Competitive hourly pay</li><li>
Paid time off and holiday pay</li><li>
Health benefits including fully company paid medical, dental and vision</li><li>
Employee discounts on hotel stays and amenities</li><li>
Opportunities for advancement and cross-training</li><li>
A stylish, supportive work environment where your ideas matter</li></ul>
Ready to join a hotel that&rsquo;s anything but cookie-cutter? Apply now and bring your personality, professionalism, and passion to Kompose Hotel.</div>

Front Office Agent

TMM SIGNATURE NAILS

Job Overview:We are looking for a friendly, organized, and professional Receptionist to join our nail salon team. The receptionist will be the first point of contact for our clients, helping create a welcoming and relaxing environment. This role involves managing appointments, assisting customers, and supporting the daily operations of the salon.Key Responsibilities:<ul><li>Greet and welcome clients as they enter the salon</li><li>Answer phone calls and respond to customer inquiries</li><li>Schedule, confirm, and manage client appointments</li><li>Check clients in and out using the salon booking system</li><li>Process payments (cash, card, and other payment methods)</li><li>Maintain a clean and organized front desk area</li><li>Communicate with nail technicians to coordinate services and appointments</li><li>Assist with basic administrative tasks as needed</li><li>Provide excellent customer service and ensure a positive client experience</li></ul>Qualifications:<ul><li>Friendly, professional, and customer-oriented attitude</li><li>Strong communication and interpersonal skills</li><li>Basic computer and phone skills</li><li>Ability to multitask and stay organized in a fast-paced environment</li><li>Reliable, punctual, and responsible</li><li>Previous receptionist or customer service experience preferred</li></ul>Language Requirement:<ul><li>English required</li><li>Vietnamese preferred to help communicate with staff and clients</li></ul>Work Environment:<ul><li>Fast-paced salon environment</li><li>Team-oriented workplace</li><li>Opportunity to grow within the business</li></ul>Job Type: Part-timeBenefits:<ul><li>Employee discount</li></ul>Work Location: In person

Front Desk Receptionist

Explore 164+ Administrative assistant front desk in Houston this March. Find roles across top companies and apply now to boost your career.