administrative assistant

administrative assistant (external agency staff) Jobs in New York

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administrative assistant (health care)

administrative assistant (new york, ny) Jobs in New York

administrative assistant (new york, ny)

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administrative assistant ii radiology

Mount Sinai Health System

<div>Description
The Administrative Assistant II is an experienced administrative support person who provides a wide variety of administrative support services including budget preparation and control activities, preparation and control of records, statistics and reports regarding operations and personnel matters. She/he may serve as administrative liaison with others related to purchasing, human resources, facilities and operations. 
Responsibilities
(in order of importance and/or frequency)

1.Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports

2.Prepares and monitors budgets and grant allocations, and maintains accruals. Prepares documents required to maintain balanced accounts for review and approval.

3.Maintains departmental employee files, and ensures compliance with regulatory standards. Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems

4.Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assist in the development and coordination of informational packets for participants. Transcribes and distributes minutes.

5.Investigates, evaluates and resolves typical administrative or operational problems or situations affecting the work unit.

6.Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included.

7.Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed.

8.Serves as a liaison with other departments or external parties to as necessary to accomplish objectives and or complete projects or assignments.

9.May participate in the completion of grant applications, special projects and JCAHO and other survey preparations.

10.May make travel arrangements and accommodations. Prepares travel reimbursements and expense reports.

11.May screen and prioritize incoming mail for needed action and follow up. Responds to mail where appropriate or distributes mail requiring attention to appropriate individual(s).

12.May screen telephone calls, answer inquiries or direct caller to the appropriate individual for further information and/or resolution.

13.May screen and schedule patient appointments, schedule referrals of special testing or doctors visits, and keep record of patient billing for submission.

14.Performs other related duties. 
Qualifications<ul>
<li>Associates degree or equivalent combination of experience (Bachelors preferred).</li>
<li>4+ years related administrative or business experience</li>
</ul> 
Employer Description
Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai&rsquo;s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time &mdash; discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients&rsquo; medical and emotional needs at the center of all treatment. The Health System includes more than 9,000 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News &amp; World Report's Best Hospitals, receiving high &quot;Honor Roll&quot; status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News &amp; World Report&rsquo;s &ldquo;Best Children&rsquo;s Hospitals&rdquo; ranks Mount Sinai Kravis Children's Hospital among the country&rsquo;s best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 11 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek&rsquo;s &ldquo;The World&rsquo;s Best Smart Hospitals&rdquo; ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. 
Compensation
The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $23 - $36 Hourly. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.</div>

Administrative Assistant II-Radiology

Aligned Dental

<div>
 We are looking for a full-time Dental Assistant (experienced) who is an energetic team player!
 
 
 
 Who We Are
 
 
 
 We are an established private family practice located on E 56th St in New York. We have an excellent team environment led by an amazing Doctor and our focus is our patients and our team!
 
 
 
 What You Will Do
 
 
 
 <ul>
 <li>
 Supports patient care by preparing treatment room, patient, instruments, and materials.
 </li>
 <li>
 Supports patient care by welcoming, comforting, seating, and draping patients.
 </li>
 <li>
 Anticipates doctor's needs in set-ups, suction, and the passing of instruments and materials.
 </li>
 <li>
 Documents dental care services by thorough charting in patient records.
 </li>
 <li>
 Adeptness in Intra Oral photography a plus!
 </li>
 <li>
 Ensures OSHA compliance with the sterilization of instruments, dental equipment, and treatment rooms
 </li>
 <li>
 Contributes to team effort with an engaging and positive disposition
 
 
 </li>
 </ul>
 
 Who You Are
 
 
 
 <ul>
 <li>
 You are a DA looking to be part of a great team environment with the following qualifications:
 </li>
 <li>
 Active CPR Certification, Radiology/X-Ray Certification
 </li>
 <li>
 Available to work practice hours as needed Monday through Thursday, 9a to 6:30p, hours vary.
 
 
 </li>
 </ul>
 
 What We Offer
 
 
 
 <ul>
 <li>
 We offer competitive wages, benefits, and opportunities for development. Compensation is based upon skills and experience.
 </li>
 </ul>
</div>

Dental Assistant (DA)

Columbia University

<div><ul><li>Job Type: Officer of Administration</li>
<li>Regular/Temporary: Regular</li>
<li>Hours Per Week: 35</li>
<li>Salary Range: $75,000 Annual - $85,000 Annual</li>
</ul><div>The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.</div> 
<div></div>

Position Summary

The Administrative Assistant II Provides administrative support to several busy MDs within Columbia Interventional Cardiovascular Care. Position requires discretion and independent judgment. Responsibilities include but not limited to managing calendars, scheduling and coordinating meetings, planning educational programs and special events.

Responsibilities
<ul>
<li>Manages travel and meeting calendars for several extremely busy clinicians. Independently coordinates all domestic and international travel related meetings and lectures.</li>
<li>Responsible for all travel and business reimbursements for out-of-pocket expenses.</li>
<li>Schedules and coordinates internal and external meetings.</li>
<li>Maintains and tracks travel invoices and bill for any honorarium.</li>
<li>Manages and sorts electronic and paper mail.</li>
<li>Maintains all licensure and appointment paperwork. Collects and tracks CME certificates and Board Certifications and renewal deadlines.</li>
<li>Acts as one of the on-site liaisons for CRF and all related education programs and meetings.</li>
<li>Assists in coordination of meeting agenda items.</li>
<li>Maintains strong communication skills with physicians, staff and patients.</li>
<li>Adheres to policies and procedures on department dress code.</li>
<li>Conforms to all applicable HIPAA, Billing Compliance, Identity Fraud and safety guidelines.</li>
<li>Performs general support duties and other related duties as assigned or requested.</li>
</ul>
Minimum Qualifications
<ul>
<li>Bachelor's degree or equivalent in education, training and experience, plus three years of experience in a clinical practice.
</li>
</ul>Preferred Qualifications
<ul>
<li>Five years of related experience preferred.</li>
</ul>
Other Requirements
<ul>
<li>Must have excellent customer service skills in a high-pressure environment.</li>
<li>Practical knowledge of applications including MS Office software (Microsoft word, excel and Outlook)</li>
<li>Must be able to interact with all levels of staff and must have an understanding of patient&rsquo;s confidentiality.</li>
<li>Must successfully complete applicable compliance and systems training requirements.</li>
</ul>
Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.</div>

Administrative Assistant II - Cardiology

BankUnited

<div><div>SUMMARY: The primary goal of the Commercial - PB Support Associate position is to support the sales and service excellence objectives of the New York Banking Operations.</div>
<div></div><div>ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties and special projects may be assigned.
<ul><li>Responds to telephone and e-mail service requests, inquiries or complaints from Private Banking clients. High volume of contact with sophisticated high net worth client base.</li>
<li>Opens new bank accounts (various types) in bank system, performs account maintenance, process check orders, processes account transactions and deposits received via mail.</li>
<li>Assists in the cross selling of bank products and services to the existing client base.</li>
<li>Pulls daily reports, including ODs, Significant Balance, and others as needed.</li>
<li>Receives and processes wire transfer instructions and functions as liaison with the Wire Room to facilitate wire transactions.</li>
<li>Prepares sales presentations, packages, and folders for sales team.</li>
<li>Ships and receives documentation, statements, and other client correspondence.</li>
<li>Composes a variety of client letters using appropriate and professional business language and handles incoming mail.</li>
<li>Sets clients up with Internet Banking and other alternative delivery services.</li>
<li>Troubleshoots client issues as needed.</li>
<li>Prepares power-point presentations and excel spreadsheets as needed in support of managers.</li>
<li>Organizes and maintains a file system and files correspondence and other records.</li>
<li>Performs assignments with established directives involving knowledge and application of policies and procedures including STOPPED policy and Private Banking procedures. Uses independent judgment in actions taken.</li>
<li>Answers and screens telephone calls for Commercial Private Bankers and arranges conference calls if applicable.</li>
<li>Researches, compiles, stores and retrieves data for presentation of reports. May prepare statistical reports.</li>
<li>Coordinates and arranges meetings, prepares agendas reserves and prepares facilities and records and transcribes records of meetings.</li>
<li>Contributes to the team effort in order to accomplish results.</li>
<li>Analyzes facts and circumstances to conclude and make recommendations for solving administrative problems within the limits or accepted practice.</li>
<li>Upon demonstration of responsibility, attention to detail and prudence in decision-making, various levels of approval authority may be granted as needed to serve the needs of the department, including wire transfer approval authority, overdraft approval authority and others. Utilizes granted approval authority within the scope of Bank policy and procedure.</li>
<li>Assists Commercial Private Bankers and Commercial - PB Team Leader with various projects.</li>
<li>Adheres to and complies with applicable, federal and state laws, regulations and guidance, including those related to anti-money laundering (i.e. Bank Secrecy Act, US PATRIOT Act, etc.).</li>
<li>Adheres to Bank policies and procedures and completes required training.</li>
<li>Identifies and reports suspicious activity.</li>
</ul></div><div></div><div><div>EDUCATION</div>
<div> 
Bachelor's Degree in business related field preferred</div> 
<div>EXPERIENCE</div>
<div>(Based on level)</div>
<ul><li>Commercial Private Banking Support Associate I:
<ul><li>At least two years experience as Private Banking Assistant or equivalent experience preferred</li>
<li>Experience in bank customer service capacity, dealing with high net worth client base preferred</li>
</ul></li><li>Commercial Private Banking Support Associate II: 
<ul><li>4-6 Years experience as Private Banking Assistant or equivalent experience required
</li><li>Experience in bank customer service capacity, preferably dealing with high net worth client base required</li>
</ul></li><li>Commercial Private Banking Support Associate III:
<ul><li>7-9 Years experience as Private Banking Assistant or equivalent experience required</li>
<li>Experience in bank customer service capacity, preferably dealing with high net worth client base required</li>
</ul></li></ul><div>CERTIFICATES, LICENSES, REGISTRATIONS</div>
<div><ul><li>Literate in Microsoft Outlook, Word, Excel and PowerPoint required</li>
</ul></div><div>ADDITIONAL INFORMATION</div>
<div><ul><li>Candidates residing in locations within BankUnited's footprint may be given preference.</li>
</ul></div></div>Requirements:
<div>Candidates residing in locations within BankUnited's footprint may be given preference.</div>
 
Compensation: $66,300 - $75,000 / year
 
Additional Details : Multiple Locations: NYC or Melville, New York</div>

Commercial - Private Banking Support Associate

Kay Search Group

<div>
 
 
 Position:
 
 Administrative Assistant (Global Law Firm)
 
 
 
 Location:
 
 New York, NY (Hybrid)
 
 
 
 Company:
 
 Globally Recognized Consulting and Financial Firm
 
 
 
 Comp Package:
 
 Base salary to $110K, Paid Overtime, Full Benefits, Bonus, 401K, Health Club Discounts
 
 
 
 
 
 
 Summary for Administrative Assistant (Global Law Firm):
 
 
 
 We&rsquo;re seeking a Administrative Assistant (Global Law Firm) to support leaders within a global law firm. This role is ideal for a highly organized professional who thrives in a collaborative, hybrid workplace and enjoys operating at the center of a fast-moving, knowledge-driven firm. You&rsquo;ll handle complex administrative responsibilities, manage confidential information with discretion, and play a key role in keeping executives and project teams operating efficiently. A learning mindset, strong ownership, and exceptional attention to detail are essential.
 
 
 
 
 
 
 Key Responsibilities for Administrative Assistant (Global Law Firm):
 
 
 <ul>
 <li>
 Provide high-level administrative support to multiple executives, including calendar management, travel coordination, and expense processing.
 </li>
 <li>
 Support monthly billing activities by reviewing narratives, preparing invoices, and tracking accounts receivable.
 </li>
 <li>
 Assist with client-engagement documentation, conflict checks, and the organization of correspondence and project files.
 </li>
 <li>
 Coordinate internal and client meetings, firm events, and business-development materials.
 </li>
 <li>
 Draft, proofread, and format correspondence and documents with precision.
 </li>
 <li>
 Mentor junior administrative staff and help lead training and development sessions.
 </li>
 <li>
 Maintain effective administrative systems and uphold confidentiality across all workstreams.
 </li>
 </ul>
 
 
 
 
 
 Requirements for Senior Executive Assistant:
 
 
 <ul>
 <li>
 5+ years of executive assistant or administrative experience; experience in law firm, consulting, financial services required.
 </li>
 <li>
 High school diploma or equivalent required.
 </li>
 <li>
 Excellent communication skills, professionalism, and sound judgment.
 </li>
 <li>
 Ability to manage competing priorities in a fast-paced, deadline-driven setting.
 </li>
 <li>
 Strong proficiency in Microsoft Office with the ability to learn firmwide tools quickly.
 </li>
 <li>
 Exceptional organizational skills and a detail-oriented, proactive approach.
 </li>
 <li>
 Demonstrated initiative, service orientation, and strong business acumen.
 </li>
 </ul>
 
 
</div>

Administrative Assistant (Global Law Firm)

Clarity Recruiting

<div>
 
 Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Administrative Assistants/Office Assistants on a temporary, temp to perm and permanent basis.
 
 
 
 
 
 The general hourly range for these roles are $18-27/hr DOE
 
 
 
 
 
 Responsibilities will possibly include:
 
 <ul>
 <li>
 Answer and direct phone calls
 </li>
 <li>
 Organize and schedule appointments
 </li>
 <li>
 Assist in the preparation of regularly scheduled reports
 </li>
 <li>
 Update and maintain office policies and procedures
 </li>
 <li>
 Order office supplies and research new deals and suppliers
 </li>
 <li>
 Maintain contact lists
 </li>
 <li>
 Book travel arrangements
 </li>
 <li>
 Submit and reconcile expense reports
 </li>
 <li>
 Act as the point of contact for internal and external clients
 </li>
 <li>
 Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
 </li>
 </ul>
 
 
 
 
 Requirements and skills:
 
 <ul>
 <li>
 1-2+ years experience as a Receptionist, Administrative Assistant, Virtual Assistant or Office Administrative Assistant
 </li>
 <li>
 Knowledge of office management systems and procedures
 </li>
 <li>
 Proficiency in MS Office
 </li>
 <li>
 Excellent time management skills and the ability to prioritize work
 </li>
 <li>
 Attention to detail and problem solving skills
 </li>
 <li>
 Excellent written and verbal communication skills
 </li>
 <li>
 Strong organizational skills with the ability to multi-task
 </li>
 </ul>
</div>

Administrative Assistant

Phyton Talent Advisors

<div>
 
 We are seeking a proactive and detail oriented Executive Assistant to support senior leadership in a fast paced environment. This role requires strong judgment, discretion, and the ability to manage a wide range of administrative responsibilities while maintaining a high level of professionalism.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide high level administrative support to executives and their teams
 </li>
 <li>
 Manage calendars, schedule meetings, and coordinate conference calls
 </li>
 <li>
 Arrange travel and handle logistics for meetings and events
 </li>
 <li>
 Prepare correspondence, reports, and presentation materials
 </li>
 <li>
 Handle information requests and support ad hoc research needs
 </li>
 <li>
 Greet visitors and serve as a point of contact across internal teams
 </li>
 <li>
 Adapt processes and workflows to support team and departmental goals
 </li>
 <li>
 Manage multiple priorities while maintaining accuracy and efficiency
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 <ul>
 <li>
 3+ years of experience in an Executive Assistant or Administrative Assistant role
 </li>
 <li>
 Strong ability to multitask in a fast paced environment
 </li>
 <li>
 Experience with calendar management and scheduling
 </li>
 <li>
 Highly organized with strong attention to detail
 </li>
 <li>
 Adaptable team player with a proactive mindset
 </li>
 <li>
 Strong problem solving skills and ability to work independently
 </li>
 <li>
 Proficient in Microsoft Word, Excel, and PowerPoint, including formatting, tables, and mail merges
 </li>
 <li>
 Knowledge of general office procedures including scheduling, correspondence, and expense management
 </li>
 <li>
 Strong interpersonal skills and professional communication style
 </li>
 <li>
 Demonstrated ability to handle confidential information with discretion and interact with senior leadership
 </li>
 </ul>
 
 
 
 
 
 Education:
 
 
 <ul>
 <li>
 High school diploma or GED required
 </li>
 <li>
 Bachelor&rsquo;s degree preferred
 </li>
 </ul>
</div>

Executive Assistant

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